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Home My WebLink AboutParks and Rec Advisory Board-Agenda Packets-12/7/1991AGENDA PARKS AND RECREATION ADVISORY BOARD MEETING ~, Thursday December ~`, 1991 City Park Annex 7:00 p.m. - 5109 Bransford Rd. CALL TO ORDER APPROVAL OF 11-7-91 MINUTES 1. MEETING with the Boys Baseball Association 2. MEETING with the Girls Softball Association 3. DISCUSSION AND CONSIDERATION of developing the Overland Trails site as a park and funding the project through the voluntary park fund. 4. PUD-R open space for Parks and Recreation Board review A. Z-91-931 and Z X9=932 B. P-91-920 A \. 5. DISCUSSION AND CONSIDERATION of funding projects through the voluntary park fund A. Practice backstops B. Computer 6. DISCUSSION AND CONSIDERATION of charging a $10.00 nonresident user fee to participants in the baseball,softball, football, and soccer programs. 7 . REPORTS - U ~<,~ , ~~; i~... A. Parks and Recreation -~w,rlC r°~„'a~f~ ` °~ ~~~ ~~~`~ B. Park Board Chairman 8. OTHER CONCERNS ADJOURN ,~ Posted on 12-2-91 at 3:30 p.m. ~-~/-i%~~~ U R AF T PARKS AND RECREATION ADVISORY BOARD D~ ~~ MINUTES NOVEMBER 7, 1991 CALL TO ORDER: Chairman Linford called the Executive Session to Order at 6:30 P.M. on Thursday, November 11, 1991. ROLL CALL: PRESENT: Chairman Linford, Paul Vigiletti, Cheryl Livingston, Gail Mills, Mike Shelton, Mike Billings, Lila Coley, Councilpersons Cheryl Feigel, and Ed McKnight, City Manager Stripling, David Fain, Parks and ~ Recreation Coordinator; Sharon Curry, Recreation Supervisor. ABSENT: Jim Hoff EXECUTIVE SESSION: In accordance with Article 6252-17, Section 2, Paragraph E - Land Acquisition A. SALE AND/OR ACQUISITION OF LAND ' Board members met with City Manager Stripling to discuss funding and purchase of a particular tract of land. B. POSSIBLE ACTION FROM EXECUTIVE SESSION - In accordance with Article 6252-17, Section 2, Paragraph E BAIL MILLS MADE A MOTION TO COMMIT X47,000 FOR THE PURCHASE OF PARK LAND FROM THE VOLUNTARY PARK FUND. PAUL VIGILETTI SECONDED THE MOTION. AFTER SOME DISCUSSIONS GAIL MILLS AMMENDED THE MOTION TO APPROVE THE LANO PURCHASE WITH FUNDING FIRST THROUGH THE PARK LAND DEDICATION FUND WITH THE BALANCE FUNDED THROUGH THE VOLUNTARY PARK FUND. PAUL VIGILETTI SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. CHAIRMAN LINFORD CALLED THE REGULAR MEETING TO ORDER AT 7:15 P.M. Steve Symonds, President of the Colleyville Lions Club and Lions Club Board members, representatives from the Pleasant Run neighborhood, and Dee Barker were present. APPROVAL OF MINUTES MIKE SHELTON MADE A MOTION TO APPROVE THE MINUTES AS PRESENTED. PAUL VIGILETTI SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. 1. UPDATE ON THE DESIGN AND DEVELOPMENT OF THE TWENTY-TWO ACRE PARK SITE LOCATED AT L.D. LOCKETT AND PLEASANT RUN ROAD. Chairman Linford representatives on ~~ a City Committee briefed the Board and Pleasant Run neighborhood the status of the Pleasant Run park site. He reported ,. Parks and Recreation Advisory Board Minutes of November 7, 1991 Page 2... had been selected to choose the design firm for the project. The committee, consisting of David Fain, Mike Jones, Keith Fischer and Alan Linford would meet with Carter-Burger and Schrickel Rollins oN Friday, November 12 to make the final selection. NO ACTION TAKEN 2. DISCUSSION ANO CONSIDERATION OF DEVELOPING A PARK AT THE OVERLAND TRAIL WATER TOWER SITE. TABLED - REPRESENTATIVES UNABLE TO ATTEND MEETING 3. DISCUSSION AND CONSIDERATION OF A USE AGREEMENT WITH THE COLLEYVILLE LIONS CLUB. After much discussion, the Park Board and Lions club agreed to the following items to add the Agreement: 1. The Lions Club will limit their banners, flags, etc. to the west wall in the main room. 2. The City will provide a location for the Club's cooker at a place agreed upon in advance with David Fain. 3. The Lions Club has permission to place a refrigerator in the building with the understanding it remains the property of the club, however it will be available for general use when necessary. 4. The Lions Club has permission to carpet the main room with David Fain's prior approval as to type and color of carpet. The Lions Club will be responsible for purchase (or securing a donation) and installation. Chairman Linford stressed to Steve Symonds to communicate with David Fain in advance, then take actions based on David Fain's approval. CHERYL LIVINGSTON MADE A MOTION TO APPROVE THE LIONS CLUB AGREEMENT WITH THE CHANGES INDICATED. GAIL MILLS SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. 4. DISCUSSION OF THE COLLEYVILLE GIRLS SOFTBALL PROGRAM Gail Mills and Alan inf r L o d have received numerous complaints regarding the operation of the Girls Softball program in recent seasons. Those complaints center on concerns for the girls safety, handling of elections, finances, no monitoring of the board, total chaos in the running and organization of the league. According to Gail, many people believe it is a City sponsored league, and she, along with others are concerned about the City's reputation. After much discussion it was decided to hold a meeting with the Girls Softball Board to address the complaints and discuss plans for the coming year. NO ACTION TAKEN Parks and Recreation Advisory Board Minutes of November 7, 1991 Page 3... 11. OTHER CONCERNS WEBB HOUSE - PRESENTATION OF ARTHUR WEINMAN'S ESTIMATE 4 Dee Barker was present to discuss and review Arthur Weinman's estimate for the Webb House. The preliminary cost estimates for the renovation and rehabilitation will range between $80,000 and $95,000. The cost estimate includes the cost of moving the building off the existing foundation and replacing the foundation piers and relocating the building to its present location; raising the house to the existing front porch level replacing the concrete porch with a wood duplicate of the original porch; stripping and repainting the existing wood siding on the interior and exterior; replacing the original cedar shingle roof with composition roofing; restoring the original back and side porches. The cost estimate could be lowered somewhat by doing some of the repairs and renovations in-house. It will not cost more to restore than to repair the house. The Board discussed pursuing a historical board that could zero in on this project (and similar projects) and learn what they need to know. Alan Linford recommended Lila Coley and David Fain work very closely with Dee Barker to form a historical commission and present the recommendation to the City Council. 5. DISCUSSION AND CONSIDERATION OF AN ARTS BOARD AND DEVELOPMENT OF AN ARTS PROGRAM. Paul Vigiletti discussed beginning a cultural arts program. The Board believes people will feel more comfortable contributing to an arts program that is under city sponsorship, and that the City's sponsorship will help get people interested in funding projects. Board members feel the first step is to get city support, it gives it more credibility, backing is important. Paul Vigiletti recommends a Cultural Arts Board be formed; the Board agreed. NO ACTION TAKEN 7. DISCUSSION AND CONSIDERATION OF FUNDING THE FOLLOWING PROJECTS THROUGH THE VOLUNTARY PARK FUND. A. FACILITIES IMPROVEMENTS David Fain reported that during the initial budget preparation stage he had recommended various park improvements and repairs be made to L.D. Lockett. The Council denied the funding and recommended it come from the Voluntary Park Fund. The repairs included: roofing, painting inside and outside; lighting, ceiling fans, some wiring. After much discussion regarding whether the request represented routine Parks and Recreation Advisory Board Minutes of November 7, 1991 Page 4... .maintenance items that cannot be funded through the VPF or capital improvements, it was decided they are in fact improvements to the property and they cannot let the property go down, some items, such as lighting, must be completed to provide adequate safety to those who utilize the facility. David Fain recommended $5,000 be expended from the Voluntary Park Fund for improvements to L.D. Lockett. MIKE BILLINGS MADE A MOTION TO APPROPRIATE UP TO S 3,500. FOR IMPROVEMENTS TO L.D. LOCKETT. MIKE SHELTON SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS YOTE. B. PURCHASE OF A COMPUTER TABLED FOR FURTHER STUDY 8. DISCUSSION AND CONSIDERATION OF RAISING THE VOLUNTARY PARK FUND FROM $1.00 TO ~Z.OO. Chairman Linford reported that the Voluntary Park Fund had been established in 1976 when land costs were half of what they are now. The Board discussed the various pros and cons of increasing the amount. Most members believe there are many justified reasons for the request including the increases in land costs, facility improvements, and the amount of projects they are being requested to fund through the Fund. MIKE BILLINGS MADE A MOTION TO INCREASE THE FUND FROM $1.00 TO X2.00. MIKE SHELTON SECONDED THE MOTION. ALL IN FAVOR OF THE MOTION WERE: MIKE BILLINGS, MIKE SHELTON, PAUL VIGILETTI, GAIL MILLS, CHERYL LIVINGSTON. OPPOSED: LILA COLEY y 9. DISCUSSION AND CONSIDERATION OF A NON RESIDENT USER FEE David Fain presented information from Hurst and North Richland Hills non resident fees - Hurst does not charge youth associations a non resident fee, however, they collect a Field Maintenance Fee of $7.50 pe r participant to offset maintenance expenses. They do charge a $2 non resident fee on classes and court usages. a resident discount in lieu NRH has a different philosophy of a non resident fee; i.e. if - they grant a class fee is $32, residents pay $30. They do not collect fees of any type from youth associations. The Board discussed the unusu ally high numbers of non resident participants in Colleyville youth sports, and the fact that non residents do not have the opportunity to help offset the expenses involved with the youth associations through payment of property taxes. The Board recommended collecting non resident fees from the associations to help offset the expenses directly related to the program. The recommendation is to collect a X10 non resident fee per family, per sport. NO ACTION TAKEN r Parks and Recreatin Advisory Board Minutes of November 7, 1991 Page 5... I0. REPORTS NO REPORTS PRESENTED DUE TO THE LATE HOUR ADJOURN MIKE SHELTON MADE A MOTION TO ADJOURN THE MEETING AT 10:38 P.M. PAUL VIGILETTI SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. PARKS AND RECREATION BOARD MINUTES THURSDAY, DECEMBER 5, 1991 CALL TO ORDER Chairman Linford called the meeting to order at 7:10 P.M. on Thursday, December 5, 1991. ROLL CALL: PRESENT: Chairman Linford, Gail Mills, Cheryl Livingston, Mike Shelton, Mike Billings, Paul Vigiletti, David Fain, Parks and Recreation Coordinator, Sharon Curry, Recreation Supervisor, P~arilyn Baker, Western Trails Homeowners Boys Baseball Board Members, Girls Softball Board Members ABSENT: Jim Hoff, Lila Coley APPROVAL OF MINUTES: Tabled for future date 1. MEETING WITH THE BOYS BASEBALL ASSOCIATION Mike Gonzalez and Chuck Osterman, Boys Baseball Association Board members presented their plans and addressed several concerns for the upcoming season to the Park Board. Mike Gonzalez presented a handout (Appendix I) to Park Board members. In 1988 they had 322 players on 27 teams. In 1991 they had increased to 763 players on 60 teams, and are anticipating a 10-12% growth for the coming season bringing the numbers to an estimated 850-900 players on 71 teams. They had several facility issues that are of concern. They stated the chances for not playing on Sundays are not good due to the weather conditions at that time of year. They may have to schedule makeups on Sundays. The Park Board was not in favor of Sunday play and several members encouraged Baseball to explore all other possible alternatives. Baseball stated they do not want to play on Sundays, however they have 900 kids playing on six fields, six days a week. Members of both Boards discussed options for building additional fields at other locations, i.e. O.C Taylor Elementary, the soccer fields and on the ten acres at City Park. Alan Linford suggested the Grapevine residents request field usage at Parr Park - they are paying Grapevine taxes and should have access to that facility. The Baseball Board discussed some safety concerns and how they will be addressed in the coming season. They had a few accidents last year and they have elected to place safety procedures in the Mustang and older ~ Parks and Recreation Board Minutes of December 5, 1991 Page 3... A-91-920 The Park Board recommends accepting the Bear Creek. The open space provides for open space and park areas. However, the is not located within the boundary of therefore, the site does not directly ser residents in the proposed development. offer of open space along Big a linkage with other potential concern is that the open space the proposed PUD-R site, and ~ve the open space needs of the 5. DISCUSSION AND CONSIDERATION OF FUNDING PROJECTS THROUGH THE VOLUNTARY PARK FUND A. PRACTICE BACKSTOPS " TABLED FOR FURTHER STUDY B. COMPUTER TABLED FOR FURTHER STUDY 6. DISCUSSION AND CONSIDERATION OF CHARGING A X10.00 NONRESIDENT USER FEE TO PARTICIPANTS IN THE BASEBALL, SOFTBALL, AND SOCCER PROGRAMS. The Board discussed various scenarios for collecting and utilizing nonresident fees. If approved, the fees would be collected by the various associations and turned over to the City to be utilized to offset the costs of site and facility improvements specifically related to the facilities involved. Board members totally disagree with the nonresident fees being placed in the general fund. NT OR T 0 BE ONDED 7. REPORTS David Fain reported the status of the Mi11 Creek grant is not going well, he stated a site plan is still needed from Herman Smith. The twenty-two acre park site is going well. He also reported the City Council recommended placing the Historical Board under the Park Board, with the Park Board assisting in coordinating the Historical Board efforts. AMENDED JANUARY 9, 1992 Parks and Recreation Board Minutes of December 5, 1991 Page 3... A-91-920 The Park Board recommends accepting the Bear Creek. The open space provides for open space and park areas. However, the is not located within the boundary of therefore, the site does not directly ser residents in the proposed development. offer of open space along Big a linkage with other potential concern is that the open space the proposed PUD-R site, and ~ve the open space needs of the 5. DISCUSSION AND CONSIDERATION OF FUNDING PROJECTS THROUGH THE VOLUNTARY PARK FUND A. PRACTICE BACKSTOPS TABLED FOR FURTHER STUDY B. COMPUTER TABLED FOR FURTHER STUDY 6. DISCUSSION AND CONSIDERATION OF CHARGING A $10.00 NONRESIDENT USER FEE TO PARTICIPANTS IN THE BASEBALL, SOFTBALL, AND SOCCER PROGRAMS. The Board discussed various scenarios for collecting and utilizing nonresident fees. If approved, the fees would be collected by the various associations and turned over to the City to be utilized to offset the costs of site and facility improvements specifically related to the facilities involved. Board members totally disagree with the nonresident fees being placed in the general fund. MIKE SHELTON MADE A MOTION TO APPROVE THE COLLECTION OF A $10.00 NONRESIDENT FEE IF THE FEES COLLECTED CAN BE PLACED IN THE VOLUNTARY PARK FUND OR SOME OTHER TYPE OF FUND OR IN A LINE ITEM IN THE PARD BUDGET TO BE SPECIFICALLY FOR ATHLETIC MAINTENANCE, ETC. CHERYL LIVINGSTON SECONDED THE MOTION WHICH WAS APPROVED BY A UNANIMOUS VOTE. AMENDED JANUARY 9, 1992: NON RESIDENT REVENUE IS TO BE PLACED IN THE VOLUNTARY PARK FUND. ALL YOUTH SPORTS PARTICIPANTS MUST BE CHARGED A $10.00 NON RESIDENT FEE PER FAMILY. ALL PARTICIPANTS WITH A FAMILY MEMBER EMPLOYED IN THE CITY OF COLLEYVILLE WILL BE EXEMPT FROM NON RESIDENT FEE CHARGES. Parks and Recreation Board Minutes of December 5, 1991 Page 4... •f 7. REPORTS David Fain reported the status of the Mill Creek grant is not going well, he stated a site plan is still needed from Herman Smith. The twenty-two acre park site is going well. He also reported the City Council recommended placing the Historical Board under the Park Board, with the Park Board assisting in coordinating the Historical Board efforts. 8. OTHER CONCERNS Paul Vigiletti recommended that the City Council appoint an Arts Board. Paul stated that a city appointed Arts Board is a key component in getting citizens involved in an arts program in Colleyville. Cheryl Livingston seconded the motion which carried by a unanimous vote. ADJOURN ADJOURN GAIL MILLS MADE A MOTION TO ADJOURN THE MEETING AT 11:45 PM. PAUL VIGILETTI SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. Respectfully Submitted and Approved by: David Fain, Parks and Recreation Coordinator PARKS ANO RECREATION ADVISORY BOARD AGENDA [3RIEfING ~11111111i111111i11tii111111111111111111111i11i1i1111i11ttti~itt111111111i111111ii1111 1 AGENDA ITEM ~ 1 ~~ ~- ~ 'fir ~ • ~'1' ("'t;,., ,,~ ~..~r:• {.•:.• t ~: '1l ir' ~ ~ t~~:• ~ is '}'.' ' i ;: t SUQJECT Meeting with Boys Basebal 1 ~ ,r~•~'•'i'' ~~~ • ~ "~~~ 1 ~: ~ .?~ ~i:'~.t _Association ..< i ~ EMI r t MEETING DATE ~~ 12-05-91 ; t111iii111i1ti111111111111111111111i1i111111tttttti11111tit11i1111111111111t11i111t1i t 1 1 ~ 1 1 The Officers of the Boys Baseball Association requested a meeting with the 1 1 Park Board. The group will present their 1992 calendar of events as well as 1 1 request facility improvements to the fields at City Park. The Meeting will 1 1 also provide an opportunity for the Board to ask the officers questions. 1 1 1 1 y ~1 1 1 1 1 1 1 1 1 1 1 1 1 ~ 1 1 1 1 1 1 1 1 1 1 1 1 ~1 1 1 1 ! 1 1 1 1 1 ~ 1 1 ~ / ! Z~ 3-~/ 1 1 Parks and Recreati Coordinator Signature Dace t 1 ~ y ti111i111111111111i111i1i1111111111il11111111111111111i111111111111i11i1111i11111111iy 1 UISPUSITIUN 1 STAFF ItCV!!:W 1 1 1 1 1 Approved ~ 1 1 1 1 1 1 Other 1 - 1 1 1 ! 1 1 1 1 i 1 ~~1111111111111111111i1111111111111111111l1111111111111111111111111111111111111111111y `r.- , COLLEYVILLE BASEBALL ASSOCIATION 10/24/91 1992 FACILITY~iSSUES BOARD MEMBERS: A3 I OUTLINED IN OUR LAST MEETING, I EXPECT BETWEEN 850 AND 900 BASEBALL PLAYERS FOR OUR 1992 SPRING/SUMMER SEASON. THIS LARGE NUMBER OF PLAYERS COMPLICATES OUR ALREADY SERIOUS SHORTAGE OF GOOD QUALITY PLAYING FIELDS IN COLLEYVILLE. FOR YOUR REVIEW, I'VE OUT- LINED THE FIELD SITUATIONS FOR THE EXISTING FACILITY. FIELD 1 - THIS FIELD WAS USED EXCLUSIVELY FOR GIRLS SOFTBALL IN 1991. I'M ASSUMING 1992 WILL BE NO DIFFERENT. FIELD 2 - THIS IS A LARGE, LIGHTED FIELD THAT CAN ACCOMODATE 16 GAMES PER WEEK EXCLUDING SUNDAY. IT'S IDEAL FOR BRONCO LEAGUE PLAY BECAUSE IT HAS A PITCHERS MOUND AND SUPPORTS 70 FT. BASES. IF BRONCO HAS 16 TEAMS A3 I'VE PROJECTED, THIS FIELD WILL BE USED FOR 14 REGULARLY SCHEDULED GAMES PER WEEK WITH HAKE UP GAMES SCHEDULED FOR EITHER WEDNESDAY NIGHT OR SUNDAY. THIS FIELD WILL NOT BE AVAIL- ABLE FOR PRACTICE DURING THE REGULAR SEASON. FIELD 3 - CIRLS SOFTBALL USED THIS FIELD EXCEPT FOR 3 TIME SLOTS IN 1991. ASSUMING THE SAME SCHEDULE, CBA COULD USE IT FOR 3 MUSTANG GAMES PER WEEK. SINCE NO PITCHING HOUND IS NEEDED FOR EITHER MUSTANG OR GIRLS SOFTBALL, THE FIELD PREPARATION IS GONSISTENT. FIELD 9 - THIS IS A LARGE, LIGHTED FIELD THAT CAN ACCOMODATE 16 GAMES PER WEEK EXCLUDING SUNDAY. IT'S IDEAL FOR PONY AND COLT LEAGUE PLAY. THE PITCHING MOUND DIMENSIONS, BASE PATH VARIANCE AND LARGE FOUL TERRITORY BEHIND HOME PLATE MAKE IT MARGINAL FOR BRONCO PLAY. IF PONY HAS 12 TEAMS AS I'VE PROJECTED, THIS FIELD WILL BE USED FOR 14 REGU- LARLY SCHEDULED GAMES PER WEEK {SAME AS FIELD 2}. THIS FIELD WILL NOT BE AVAILABLE FOR PRACTICE DURING THE REGULAR SEASON. FIELD 5 - DEVELOPED AS A PINTO FIELD WITH NO PITCHING MOUND AND 50 FT. BASES, IT FUNCTIONS WELL. IT SUPPORTS 10 GAMES PER WEEK {NO LIGHTS} AND EVERY AVAILABLE HOUR WILL BE REQUIRED TO SUPPORT THE 14 TEAMS PROJEGTED FOR THE PINTO LEAGUE. THIS FIELD WILL NOT BE AVAILABLE FOR PRACTICE DURING THE REGULAR SEASON AND MAKE UP GAMES WILL BE PLAYED ON SUNDAY. PAGE2 FIELD 6 - THIS FIELD WILL FUNCTION AS THE MAIN MUSTANG FIELD IN 1992. NO PITCHING MOUND IS NEEDED AND MINIMAL WORK WILL BE NECESSARY TO SUPPORT 60 FT. BASES. IT SUPPORTS 10 GAMES PER WEEK {NO LIGHTS} AS DOES FIELD 5. EVERY AVAIL- ABLE HOUR WILL BE USED TO SUPPORT THE~18 TEAMS PROJECTED FOR THE MUSTANG LEAGUE. THIS FIELD WILL NOT BE AVAILABLE FOR PRACTICE DURING THE REGULAR SEASON AND MAKE UP GAMES WILL BE PLAYED ON SUNDAY. FIELb 7 - THIS IS REALLY JUST A BACKSTOP FOR BATTING PRACTICE. IT'S PROXIMITY TO THE ROAD AND PLAYGROUND AREA HAKE IT UNUSABLE FOR HARDBALL GAMES. LAST SEASON, DEEP HOOF PRINTS LEFT IN THE WET GROUND MADE THE FIELD UNSAFE FOR PLAY MUCH OF THE SPRING. FIELD 8 - FUNCTIONS WELL AS THE SHETLAND {TEE BALL} FIELD. IT WILL NOT SUPPORT PINTO GAMES WITHOUT SIGNIFICANT INFIELD WORK. EIGHT TEAMS ARE PROJECTED FOR SHETLAND IN 1992 AND THIS FIELD WILL SUPPORT 4 SCHEDULED GAMES ON SATURDAY AND S PRACTICES EVERY WEEK. THIS FIELD, USED IN CONJUNCTION WITH FIELD 7 OR OTHER SPACE, WILL SUPPORT ALL OF SHETLAND'S NEEDS IN 1992. IN SUHMARY, ONLY THE SHETLAND LEAGUE CAN BE FULLY SUPPORTED USING OUR EXISTING FIELDS. THERE'S NO PRACTICE FACILITY AVAILABLE TO THE OTHER LEAGUES DUE TO THE NUMBER OF GAMES NEEDED TO SUPPORT A SEASON FOR 850 TO 900 PLAYERS. IN THE CASE OF PINTO AND MUSTANG, THE ONLY TIME AVAILABLE FOR MAKE UP GAMES IS SUNDAY. WE MUST START WORKING WITH THE PARKS BOARD IMMEDIATELY IN AN EFFORT TO RESOLVE THIS ISSUE. I DON'T BELIEVE ANYONE IN COLLEYVILLE WANTS A BASEBALL SEASON COMPRISED OF ONLY REGULAR SEASON GAMES. CHUCK OSTERMAN HEAD COMMISSIONER ~k ~. PAGE3 POSSIBLE PRACTICE SITES 0. C. TAYLOR ELEMENTARY HERITAGE ELEMENTARY PARR PARK {IF GRAPEVINE APPROVES} COLLEYVILLE ELEMENTARY LOCAL CHURCHES SOCCER FIELDS OTHERS ? ? ~'~:GE 4 COLLEYVILLE BASEBALL ASSOCIATION 1992 FIELD UTILIZATION {ASSUMES AN 8 WEEK SEASON} SHETLAND LEAGUE: FIELD 8 SUPPORTS 80 GAMES PER SEASON. 8 TEAMS PLAYING 10 GAMES EACH REQUIRE 40 SCHEDULED GAMES. PINTO LEAGUE: FIELD 5 SUPPORTS 80 GAMES PER SEASON. 14 TEAMS PLAYING 11 GAMES EACH REQUIRE 77 SCHEDULED GAMES. MUSTANG LEAGUE: FIELD 3 SUPPORTS 24 GAMES PER SEASON. FIELD 6 SUPPORTS 80 GAMES PER SEASON. 18 TEAMS PLAYING 11 GAMES EACH REQUIRE 99 SCHEDULED GAMES.. BRONCO LEAGUE: FIELD 2 SUPPORTS 128 GAMES PER SEASON. 16 TEAMS PLAYING 19 GAMFS EACH REQUIRE 112 SCHEDULED GAMES. PONY LEAGUE: FIELD 9 SUPPORTS 128 GAMES PER SEASON, 12 TEAMS PLAYING 14 GAMES EACH REQUIRE 84 SCHEDULED GAMES. COLT LEAGUE: THE OVERLAP WITH PONY ON FIELD 4 WILL REQUIRE APPROX. 12 GAMES. PARKS ANO RECREATION ADVISORY BOARD AGENDn BRIEFING 1111111111i1111111i1i1111111111111111111111111111111111tt~y~t~i~11111111111t1111i1i11 1 AGENDA ITEM ~ 2 ~+ :~~i~~z ~' ;.~ ~ _ ~ ~'T ~_ ,•~' ~;'.7;~fi ~ ~~• is ?; : ~: i•~ ~~~ 1 SUBJECT Meeting with the Girls - 1r.t•~i*~.'~',.•~i" F.-~ +~ __ Softball Association ~• ~• .~1.,,*• , ,+~.•'•~ ~~~~: ~~ 1 .. ~. ~~, • ~ .Mrs 1 MEETING GATE ~' ' 12-05-91 ; tiit1111ii111i11111i11111111111111111111111111111111111111111111111111i11111111iti111 1 i 1 1 1 The Park Board requested a meeting with the Girls Softball Association. The 1 1 purpose of the meeting is to address concerns that several parents have 1 1 addressed to the Park Board. Enclosed are letters from the concerned parents 1 1 to the Park Board. 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 '1 1 1 1 1 1 1 1 1 i `n _ 1 1 „// 1 1 l%~ /2 ~ 3'~ ~ 1 1 Parks and Recrea n Coordinator Signature Dace 1 1 1 1111111i11111i111ii111i111111711111i1111111111tii111111i11i1i111111111111111i11111111ti 1 UlSPUS1TIUN 1 STAFF ItL-V1Eil 1 1 1 1 1 Approved 1 1 1 1 1 1 Other 1 1 ~ 1 1 1 1 1 1 1 1 "'~1t1111111it111111111/i111111t1111111111111i1111t111111111111t111t1111111t1111111ttty ,, City of Colleyville Parks and Recreation Board To Whom I t May Concern, I have been a member of the Colleyville Softball Association for the past 4 years, bath as an active parent supporter and as an assistant coach. I have some serious concerns as to how the association has been run. I feel that the Board of officers does not always act in the best interest of the Assoclation, coaches or players. Some of my specific concerns are: Method by which the last election for officers was handled. if absentee voting was to be permitted, then it should have been announced beforehand. The underhanded method by which votes were solicited by Debby Huffines is deplorable. This act alone is a good indicator of the type people who are running our Association. Unfair draft policies. If the Association has rules governing the draft, then they should be followed by ail participants, and no exceptions made for coaches who know how to get around the rules. Lack of financial information available for the Association members. i feel that because the Association bears the Colleyville city name, it is a reflection on the city. For this reason, I would like to see the city of Colleyville either assume control of the Association, or form their own, city supervised association. Your serious attention to this matter would be appreciated. Sincerely \~i/yl JI~J~~C~ ~t,Z~dYL~ Pam Huchton 3314 Knob Oak Grapevine, TX 76051 To Whom It May Concern: We are writing this letter in support of the proposal to have the Girls Softball League come under the control of the City of Colleyville, thus, disbanding the current group that is attempting to run the league. Our daughter has enjoyed playing on the league for two yea.~s and her father has assisted in coaching. We believe the purpose of the program is well founded. However, we are very frustrated with the management of the league. We would like to list the following complaints: 1. Safety of the players has sometimes been sacrificed. For axample, ~t~he tournament setup required our team to play fourAgam~`~in grueling heat. Several of the girls on lust our team experienced heat exhaustion. 2. The current organization seems to be in total disarray. It took three elections to finally come up with a board. Is this organization really functioning within its bylaws? 3. With the large amount of money passing through the organization, I recommend an independent audit be conducted. Again, we would Iike to see the City of Colleyville control the Girls Softball Program. M. esl a rajas ~ ...~.~. Jeffrey A. Mills. D.Q. 4401 Meandering Way Colleyville, TX 76054 Nav 1.1991 Alan Linford Chairman, Colleyville Park Board Dear Mr. Linford, f I am welting to encourage the City of Colleyville to consider starting its own Girls Softball League. MY daughter has been In the Colleyville Softball Assn. for the past three seasons and I was a coach In the league this past sti~r-mr~~ , We , al cony wi r..h many other f:~mi 1 i es l n the l rayue , have been unhappy with the organization of the league. I 1_~e 1 i eve t11L-tt my r..r•im was pur.. i n a very clangerc~us situation this past June. During a tournament my girls L.Jr_.L•r :?i:ljr~=lt_i 1 rt=! f~~r ani! p 1 •1Yr'~=! fc_~t_!I' yL7iTtr's 1 rt ~rearrr• r.han 1.IJf1 dea~ree temperatures In one clay, c~oa~.hes hac! minimal lnptat lnt~? the tc}ttrnamrnt schr~_lule ant! pri~tYsts ak~t~ltt the schrclulr were not acted upon. There was even reslstancC to letting my team I n to an a i r condi r, i oneci roo~r, whir, severs l were 1 1 1 from the heat. Because of this, I have attempted to become more active in the league. Since the end of the season, there have been elections to elect the league afflcers. I say elections pleura] because elections have been held three times since the end of the seasan. The first two elections elected a new president. These elections were disallowed by the board of the sof tba 1 1 a:.sac 1 at 1 or, because they dl cin' t fo 1 1 ow the bylaws". The third election was poorly attended and last years president, who had lost the previous two elections, was elected when eleven proxy votes were cast for him. Although I believe that the people organl2ing The Colleyville Girls Softball Assn. have the best of intentions, I feel that the league could ba bettel' and more safely managed. I hope the the City of Colleyville will step forward to meet this challange. Sincerely. .Tr•ffrr•y A. Mills, D.C~. '~ 11/01/91 COLLEYVILLE PARK AND REC. DEPT MAYOR,CITY OF COLLEYVILLE We recently moved into the Grapevine/Colleyvilie area. One of the areas that we feel is very important for our children is the participation in Team sports. Our feeling is that lessons learned at an early age on the fields of sport, such as working together as a Team. last throughout your life. Our two daughters have participated in girls softball for two years as well as cheerleaders for Pee Wee football and other various individual activities. My reason for writing this letter is a problem that exists with the Colleyville Girls Softball Association. While the current officers say they are fully sanctioned by the ASA.and meet all the bylaws of that association, events over the past two years and the most recent excercise in election of officers show me that we have a serious problem that needs your attention to correct. While the number one obJective of the association should be to foster teamwork and provide a fun environment for the girls playing softball, I submit this is not the case. Disorganization has caused poor playing conditions, umpires not showing up, umpires late, schedules hand written on pieces of paper causing teams to not know where and at what time they play, and then scheduling a tournament where the winning team has to play four to five game in one day in the heat of the summer. Disorganization can usually be corrected by voting out the present officers in charge. However after three attempts at electing new officers we still have the same people in charge. Three attempts? That's how many elections have taken place dust so that the "right"(?) people are elected. Let me state the three vote scenario: (1) At the year end banquet, coaches and parents were asked to stay after and vote for 1992 officers. Approximately 20 people stayed and voted. New officers were elected. But NO-- (2} The officers that were not reelected stated the bylaws were not followed providing proper notice, and so they called another election. By placing a small ad in the Grapevine newspaper a new election date was set. This time only 7 people showed up to vote.There were questions and concerns raised as to if this election would be valid or if we were going to have to do it again. We asked to see the bylaws. They could not produce the bylaws. We were assured by the officers that this election would be final. But NO-- (3) The officers that were not reelected stated they discovered weeks later that an ineligible person cast a vote. It seems as though according to these mysterious bylaws that a parent cannot vote because their daughter who started in the association switched during the mid-season to another league. (4) So a third election was again announced by ads in the Grapevine newspaper. As you can see by the attached ads there seems to be some confusion as to the exact date and what the meeting is all about. Because I was out of town, I was not able to attend. I did however hear that 11 people voted by proxy. I question the validity of their votes as I understand the person who acted as the notary was one of the officers that was on the ballot. I submit to you; Is this the type of organization you want within your city? Would you want your daughters associated with this type of disorganization? Would you donate your time to be a coach,as I did last year, to have to work with this type of an organizationT Has anybody ever audited this organization that so badly wants to retain control that they have three elections? We have asked at various meeting to see the financials but they have never been produced. We also know that a "SELECT" team was developed at the end of the season and participated in a tournament in Oklahoma. I say "SELECT" because only certain girls were asked and at no time were the coaches asked to vote for an "ALL STAR" team. Were funds used from the association for these select individulals? My suggestion is that this group no longer be santioned by the city. It's time that our daughters are given the opportunity to participate and have fun learning a Team sport. Lets leave the petty fights for control in the workplace. ~ n c~ 1a~9~U `~ o and Deb Otto 32 8 Birch Ave G aPevine,TX 56071 PARKS AND RECREATION ADVISORY BOARD AGENDA BRIEFING 1111i1i111t111t111T1ii11111t1111111t11111t1111111111111ttttt11~11t111tt111111111tt1it t AGENDA ITEM Y 3 ~~~•~ " ~ ~ ~T ~ ~ .;~t,F 1 SUBJECT Develoj~ing a Qark at the ~,~r.r~*~l~i '; /t~~.5 ~~ 1 Overland Trai 1 water tower i, ~'~ ,~r,:• ,~ ,,~.~..'.F'2~i„~'` ,~ ! MEETING DATE 12-05-91 ~' ~ 111tt11t1t111t111itttt1111111111111111it1111111111t11t111i11t11111111111i111111t11111 1 1 1 1 t The Overland Trail community approached the Park Board and staff several t 1 months ago with a proposal to develop the Overland Trail water tower site i 1 into a neighborhood park. After several meetings with the Board and staff, i 1 the recommendation to the Overland Trail community was for them to design t 1 the park the way they desire the park to look and function. The group ~ 1 completed their task (please review the attached letter and drawing). y 1 The interest group will be at the meeting to discuss the issue with the 1 1 Board and staff and to receive direction as to what the next step will be 1 1 in an effort to continue the park site development. t 1 t 1 The staff estimates the cost of the project to be $8,100. The project is i 1 too cost prohibitive to utilize the current operating budget. Staff Y recommends, therefore, that funds from the Voluntary Park Fund be expended 1 1 to complete the project. '1 1 t 1 t 1 t 1 1 1 y 1 ~1 1 t 1 t t t 1 t 1 t 1 /GG~. / Z"3.9 / ~ 1 Parks and Recr ion Coordinator Signature Date 1 1 y 11it111itit11111f11171t1t11t111t111t1111l11111t11t1t111T111il1111111t11t11111t111111iy t UlSJ'USITIUN t STAfF ttEV1E~1 t t 1 1 1 Approved i ! t ! t t Other t ~ ~ 1 t t 1 t ~ i t "~tltttit111t1tt111Ttt1tTt111T1t11Tt11T11it1t1Ttt11it111111111ti111111t1t111T11t1tTttY Marilyn Baker 7700 Overland Trail Colleyville, TX 76034 498-9176 Dear David: 23Lis i.s a sketch of what we would like to see done to the water tower park project. We have listed types of plants that we feel would be law water and maintenance. I realize that the sketch is not very clear so I will explain further by listing areas and plants types. 1. Against the perimeter of the back fence facing the Tower. a. Znm~et Vines b. Honeysuckle c. Texas Clematis 2. Around the parameter of 1$~ fences surrounding the park. a. Texas Wild Flowers 3. In the very front of the park, facing the street, a reta?nir~g wall running through the front with an opening for the driveway. The retaining wall contain ~ plant beds. a. Monkey grass b. Lantana c. Crepe Myrtles dwarf) 4. Gazebo surrounded by plant beds. a. Nandina(nana) b. Asian Jasmine c. 2 -Rose of Sharon Shrubs blue) 5. Scattered throughout park; a. Four Silver Poplars b. Two Crepe Myrtle Trees 6. Surrotu~di.ng S`tan~ding Building. a. Buford Holly Shrubs(front) b. Lilac Tree's sides) c. Bench in front of Holly shrubs 7. Lawn -Buffalo grass I hope that this clarifies my less than perfect sketch. We did not estimate hrxa many of each plant we need, if you wish us to do so please let me know. Having the Zbwpr's square footage on hand, you could probably estimate the rnm~bexs of plants required. If you have arty question please call me. "'S/ ti 1 n -..) ''1 v ~~ U ~ ~_ ~ ~ ~1 J_ y~a/~ ~ "1 U .l faj L ~ J N ~ '~' i I R J ~ ~ r r1 ~ V ! ~ _1 ~ ~. V !~ ~~ ~n 1 ;Y ~ '~ ~. r ~ J _~ ` !~ ~~ ~ ~~ i w~~ r _ `` \L f~t :??i'1 L ~j 41 J rJ ~ ' ? 'o 't ' "~ 3 , s _ r l ~ ~ ~ a ~ i J ~ ~ j ~ ~~ V 1 I-%- ______~ ,, -~ yj ,~~ ~I~M ~~l~d ~ ' 7/~ Y T' l! ~7 J c ; ~ .~ ,~ w ~~ ~) ~ x Z ~; N ~ ~ ~~ ~ > ' ,~ ~` ~ i :~ to (y Y a r'~ ->-,S j ' ~,~`~ `?y~`~ gip' ','~.~' ~ i V ~ ~ ~ V ~ ~= t/) ~2 u ~ t~ ~ ~,~ ?x -~ ~ L ~ ~ '~ r~ J !'~ j ~ / k \ ~ 7. \ L` . V r\\~~`//JJi ~-~J ~/ L~j ~',~ `~ ~,^ PARKS ANO RECREATION ADVISORY BOARD AGENDA aRIEFING 1111i1111t111111iti1iii111111111111111111111t1ti111111itt~t~t~1i1111tt1111t11111t1111 1 nGENDn ITEM ~ 4 ~• ~,7. /~~.4'. ~, r ~~ ~+ .~~. t•,•... f :. ;. ..x::~•.:•:. ~ {.. ~~.'x `l:` ~ .:' ~, ~ !~ is • '}:~• '•i ~: ~ SuaJECT PUD-R REVIEW ~Ir r•~ii*~w~~:: ~ ~ '~~'~~ ~:z~;~t. / 1f~, .f. r. 77,}:. 1 ~. ~ .~:~'i::nc ~'/.: t' 1 MEETING DATE 12-05-91 "' '~ 111i111111i1tt111111it11i1111711111111111111111111111t111i11111111111111111111111111i 1 1 1 Staff will rpesent information to the Board about the two PUD-R proposals y 1 at the meeting. 1 1 1 1 1 1 1 1 1 ~1 1 1 1 1 1 1 1 1 1 ' 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 t C~%(/~.~ / Z ' 3 ~9 ~ 1 1 Parks an Recr 'on Coordinator Signature Dace 1 1 1 1t1i111111111111111t11111t11t111itt111t1ti1111tT11111111111111t1t1111111111t111111111y 1 UlSPUS1TIUN 1 STAFF I~EVIEY 1 1 1 1 t Approved 1 1 1 t 1 1 Other 1 1 1 1 1 1 1 t '~ 1 t 11t111111i1t111111111111111111t11111111111t1t11111111t111t1/111t111111111111111t11iY PARKS AND RECREATION ADVISORY BOARO nGENDn BRIEFING 11t1ii1t1111111111i1t111111i11111111111tt111tt11111t111ttt~~~~t1111iti1i111t11111t1i1 1 AGENOn ITEM # 5 ~' ;~1, X0.4+: ^" ~ 1 ~ ,~• =',t• r,.s '• ~?:. 1 SU[3JECT Funding of projects through ti ,r:~:~••{-• +f ,r• *•,.;~ 1 the Voluntary Park Fund 7't ~~ ~y,•,.Y r'~ i MEETING DnTE 12-05-91 ~' "- 111i11t1iit1111111i11111tt11111111111111111111111111111i1ii111111111111i11t1111111111 i 1 i 1 i Staff will present a proposal to the Board at the meeting to fund the purchase i 1 of practice backstops and a computer through the Voluntary Park Fund. 1 i i 1 i i 1 i y 1 i 1 1 i i i i 1 i i i 1 i i i i i i 1 i 1 i 1 i ~i 1 i i i i i 1 t i ~ / Z"3 " ~ ~ i 1 Parks and Recr 'on oordinator Signature Date y i i 11111111i11ii1tt111111111111111i1i1i11111111i111i1111111i111111111t11i111111i11111111Y t U1S1'USITIUN t STnr'F ii[vI1:W i 1 1 1 1 Approved 1 i 1 1 i t Other t 1 1 1 i i 1 1 1 i i `}1111111111111i1ii11iiit11i11i1111it1111111i11i11111itT111111ii1i111111i11111i11ii1ty PARKS AND RECREATION ADVISORY BOARD AGENDA tiR1EFING 1111ti11111111t111t1t11111t11t11111111111l1111111111111tt~trt~1111t1itiii11tU1tit1til t AGENDA ITEM !t 6 ~}' ''~~.;;_;;~' _ :.. v ~ .!~ ;;:~'~-" ''•. 'i• 1: ~ ;~1; i :• t SuaJECT Non Residetn User Fee -, .r~,k*~=:~i~i;, ~ ;,~~~~•~~ '.: •~' ••>>~}:w 'i Y f 'R:~~.i• ~ i i MEETING DATE 12-05-91 ' r..S~1,~r : ».• . . 1111t1i111i11t1111111111111111111111111111111111111t11111t111t1111111111111tt1i111111 t i t 1 i At the 11-7-91 Park Board meeting, the Board discussed the issue of charging 1 1 nonresidents a user fee. The recommendation is to charge each nonresident 1 i EACH SEASON a $10 user fee. i 1 t t t t t t i t i i i 1 1 1 1 1 1 t 1 1 1 1 1 1 1 1 1 1 1 i ~1 i 1 i i i 1 i _ 1 i 1 t /Z_3_ a~ i t Parks and Recre on Coordinator Signature Dace 1 1 1 1i111t1i1iti11111i11111111111111111111i11111111i11111111111111111111111t111t111t111111 i U1S1'USITIUN 1 STnfF I~EViEY 1 i 1 '~ i Approved i 1 i / 1 1 Other 1 1 1 1 1 i 1 t 1 i 1 '} 1111111111111111111t11111ti111111111111111111111i1111111111111111111111111111111111