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Home My WebLink AboutParks and Rec Advisory Board-Agenda Packets-11/7/1991PARKS AND RECREATION ADVISORY BOARD AGENDA THURSDAY, NOVEMBER 7, 1991 7:00 P.M. CITY PARK ANNEX 5109 BRANSFORD ROAD CALL TO ORDER APPROVAL OF OCTOBER 3, 1991 MINUTES 1. UPDATE on the design and development of the twenty-two acre park site located at L.D. Lockett and Pleasant Run Road 2. DISCUSSION AND CONSIDERATION of developing a park at the Overland Trail water tower site 3. DISCUSSION AND CONSIDERATION of a Use Agreement with the Colleyville Lion's Club. 4. DISCUSSION of the Colleyville Girls Softball Program 5. DISCUSSION AND CONSIDERATION of an Arts Board and development of an arts program 6. EXECUTIVE SESSION - In accordance with Article 6252-17, Section 2, Paragraph E - Land Acquisition A. Sale and/or Acquisition of land B. Possible Action from Executive Session - In accordance with Article 6252-17, Section 2 - Paragraph E - Land Acquisition 7. DISCUSSION AND CONSIDERATION of funding the following projects through the Voluntary Park Fund: A. Facilities improvements B. Purchase of a computer 8. DISCUSSION AND CONSIDERATION of increasing the Voluntary Park Fund from $1.00 to $2.00 9. DISCUSSION AND CONSIDERATION of a nonresident user fee 10. REPORTS A. Parks and Recreation B. Park Board Chairman C. Other Committees 11. OTHER CONCERNS ADJOURN AFT PARES AND RECREATION ADVISORY BOARD DR ~~~ DR MINUTES ' OCTOBER 3, 1991 Board members met at 6:00 P.M. for a walking tour of Mill Creek Park. CALL TO ORDER: The Regular Meeting was called to order at ?:30 P.M. by Chairman Linford on Thursday, October 3, 1991. ROLL CALL: PRESENT: Chairman Linford, Paul Vigiletti, Jim Hoff, Cheryl Livingston, Gail Mills, Mike Shelton, David Fain, Parks and Recreation Coordinator and Sharon Curry, Recreation Supervisor ABSENT: Lila Coley, Mike Billings APPROVAL OF MINIITES: JIM HOFF MADE A MOTION TO APPROVE THE MINUTES AS PRESENTED. PAUL VIGILETTI SECONDED THE MOTION WHICH CARRIED BY A DNANIMOIIS VOTE. 1. DISCUSSION OF DEVELOPING A PARS SITE AT THE OVERLAND TRAIL WATER TOWER SITE Chairman Linford updated the Board that the .Overland Trails Homeowners Association will meet with staff to develop a plan and will meet with the Board when plans are ready. NO ACTION TAgF,NT Z. DISCUSSION AND CONSIDERATION OF HIRING THE SERVICES OF SCHRICSEL, ROLLINS AND ASSOCIATES TO PREPARE A GRANT APPLICATION FOR MILL CREES. Chairman Linford briefed the Board on the background of the status of Mill Creek Park. He stated that Shrickel, Rollins had looked at the park and reevaluated the situation. They recommend the City pursue the grant application if the developer agrees to perform all specifications as recommended by the State, Schrickel, Rollins and City Staff. After a lengthy discussion the consensus of the Board was to recommend Herman Smith pay not less than half and preferably 100% of the cost of replication due to the fact the first application was denied due to the incomplete status of the site. JIM HOFF MADE A NOTION TO ALLOCATE FUNDS FROM THE VOLDNTARY PARg FUND FOR THE REAPPLICATION OF THE PARgS AND WILDLIFE GRANT WITH A CLAUSE THAT HERMAN SMITH $8 REQIIESTED TO PAY 100`b OF THE AMOUNT AND THAT MR. SMITH AGREES TO COMPLETE ALL REQUIREMENTS FROM THE STATE, SCHRICSEL, ROLLINS AND CITY STAFF. THE AMOUNT IS NOT TO EgCEED $3,?70. PAUL VIGILETTI SECONDED THE MOTION WHICH CARRIED °; BY A UNANIMOIIS DOTE. Parks and Recreation Advisory Board Minutes of October 3, 1991 Page 2... 3. DISCIISSION AND CONSIDERATION OF FUNDING THE FOLLOWING PROJECTS THROIIGH THE VOLUNTARY PAR[ FUND: A. SCOREBOARD FOR FOOTBALL FIELDS AT CMS - TABLED due to lack of information from the Football Association. B. TOPOGRAPHIC SIIRVEY FOR THE 22 ACRE PARS SITE _ JIM HOFF MADE A MOTION TO APPROVE AN ANOIINT NOT TO E%CEED $3,200 FOR A TOPOGRAPHIC SIIRVEY OF THE 22 ACRE PARK SITE ON PLEASANT RIIN. PAIIL VIGILETTI SECONDED THE MOTION WHICH CARRIED BY A IINANIMOIIS VOTE. C. RESIIRFACE AND PROVIDE NEW NETS FOR TENNIS COIIRTS AT CMS Cheryl Livingston made a motion to approve an expenditure from the Voluntary Park Fund, not to exceed $8,500 for resurfacing, purchase of new nets, windscreen, and signage for the Colleyville Middle School tennis courts, under the condition that the courts will be under the jurisdiction of the Parks and Recreation Department during all non school hours. Mike Shelton seconded the motion which carried by a unanimous vote. 4. DISCIISSION OF KIMZEY PARK AND ADOPTING A POLICY FOR NAMING OF NEIGHBORHOOD PARKS ~. The Board discussed a policy to name all neighborhood parks for an adjacent street, major street in the neighborhood or something well known that will make the park and location easily identifiable by all citizens. After receiving many comments from citizens who are unfamiliar with the Kimzey Park site and location, the Board recommended the City Council place a plaque in the park explaining who the Kimzey's are. NO ACTION TAKEN 5. ADOPTION OF A RESOLIITION F08 MILL CREEK PARS GAIL MILLS MADE A MOTION TO APPROVE A RESOLIITION REQIIESTING THE CITY COIINCIL AIITHORIZE PARTICIPATION IN THE LAND AND WATER CONSERVATION ACT OF 1965 FOR A TESAS PARES AND WILDLIFE GRANT FOR FUNDING OF MILL CREEK PARS. ~ PAIIL VIGILETTI SECONDED THE MOTION WHICH CARRIED BY A IINANIMOIIS VOTE. 6. DISCIISSION OF RILEY CEMETERY David Fain briefed the Board on the location of Riley Cemetery, a 50'X 175' historical cemetery located south on Brown Trail, that the Parks Department now maintains. t ?. REPORTS The Voluntary Park Fund Update was presented to Board members. No other reports at this time. Parks and Recreation Board Minutes of October 3, 1991 f Page 3... 8. OTHER CONCERNS A. YOUTH ATHLETIC ASSOCIATIONS Chairman Linford stated he has a problem with games being scheduled in direct conflict with the Facilities use Agreements, specifically, the Football Association playing home games at CMS at the same time and location the parade will be queuing up. GAIL MILLS REQIIESTED FINANCIAL STATEMENTS FROM ALL YOIITH ASSOCIATIONS AUTHORIZED TO IITILIZE CITY FACILITIES. Board Members questioned how much money is being spent on select/all star players vs. regular players and how much of those funds are being paid for from regular registration fees. Jim Hoff stated the City has invested in the youth associations through maintenance, etc. and feels this is a valid request. JIM HOFF SECONDED THE REQUEST WHICH CARRIED BY A IINANIMODS VOTE. Mike Shelton reported Jim Barth would like to see a Usage Fee of $4.00 per player to come back to the City for facility improvements and upkeep. Jim Hoff reported the Soccer Association has purchased a ?00# ice merchandiser for use at the Pleasant Run site during the season. Staff will store it during the off season to prevent vandalism, etc. Jim also addressed field concerns; those concerns being a serious parking problem as people continue to abuse the no parking signs, blocking emergency vehicle access by parking in no parking areas. He recommended the Fire Chief declare a fire lane along the fence line to keep access lanes open for field visibility and emergency access. He also recommended placing signs on the barrels at the entrance directing drivers to parking and no parking areas. SPARGER PARg: Cheryl Livingston questioned the sign and restroom improvements. Daiid Fain reported the sign is a performance objective during the coming year, however no funds have been allocated for restroom improvements. CITY PARR RESTBOOMS: Gail Mills .questioned the restroom situation at City Park. David Fain reported a new restroom facility will be constructed under .the bond program, and portable restrooms have been brought in to serve the immediate needs. Jim Hoff suggested during the interim, the existing permanent restrooms could be designated as women only; repairing the doors and improving existing lighting, and placing flagstone in front of the doors to help improve drainage. VOLUNTARY PARS FUND: Mike Shelton questioned how long the VPF has been in existence, and increasing the amount to $2.00. At Jim Hoff's recommendation, the consensus of the Board is that enough has been placed on the plate of the tax payers Parks and Recreation Advisory Board Minutes of October 3, 1991 Page 4... ADJOIIRN RISE SHELTON MADE A 1[OTION TO ADJOIIRN THE MEETING AT IQ : QO P . ~! . GAIL MILLS SECONDED THE MOTION WHICH CARRIED BY A IINANIMOIIS VOTis. Respectfully Submitted: Sharon L. Curry, 8ecrea ion Supervisor Approved: David Fain, Parks & Recreation Coordinator PARKS AND RECREATION ADVISORY BOARD AGENDA BRIEFING ~11111111111111111111111111i111111111111111111111111111tt~tyty1111ii1111111ti11111111 ~~. r. 4 1 AGENDA ITEM i 1 ~' ~q F~~'~ __ ~~ - 1 SUIIJCCT Update on development of ~ 11,~:~ ~'~'~ =• 1 f * ''jar ~7:. ~ ~~yrF?•-..:r, ~~ R~. •:. . ~A ~~ M .ltt~i\Y 1 22 Acre park site {. v,;, ,.,,~:,;.. ,' ,,°.~',~ ~.;,~.~; .„~: 1 HEFTING DATE 11-07-91 ~~' ~ ' 1 ,. ,~~~7 ttyl~:. 1111ii1111i11i1111111111111111111i11111111111111111111111i11111111111111111111111i111 1 1 y Staff has extended an invitation to the neighbors of the newly acquired 1 1 22 acre park site. The objective of the invitation is to update the group y 1 on the status on the development of the park site. i 1 y ~ 1 1 y 1 y 1 i 1 y 1 y 1 y 1 y r y y t y 1 y 1 i 1 i 1 y ~ ~1 1 y 1 i 1 i 1 _ y 1 Parks and Recreation Coordinator Signature Date y 1 y i11i11111iii111111111111111i11111111i111i111111111111i11111i11111111111111111111111i1y i U1S1'USITIUN 1 Sl'AFI= ItLV1EW y 1 i i 1 Approved 1 i ~ ~ y 1 Other 1 i 1 1 1 i 1 1 ~ i i 1111111i11111111111111111111111111111111111i11111111111111111111111111111111111111111y PARKS AND RECREATION nDYISORY BOARD nGENDA BRIEFING .)111111111111111111111111111111111111111111111111111111tttt~y11t1t11111111i11.1111111i ~i 1 1 AGENDA ITEM Y 2 ,~~ w?~F",,,~ ;.. __, ~. ;~f ';1~ ~ SU13.lECTDeveloping a park at the lr .2 ~~~•;. ~ is •~ ~' /~~Ir'~•:~A 1 Overland Trail water tower si :, ~,, - ,. ,~:~;, , \N ~ ~~ 1 MEETING DATE 11-07-91 ~ 1 .::61::1 f. • .' : • n`~~~e-:.... ~~~~ : , . ,,~}1 „,iM,4G`,::... sW.1~L~1~.~ 1111111i11111111111111111111111111111111111111111111111111111111111111111111111111111 ~ 1 1 1 Y The Overland Trail community approached the Park Board and staff several 1 1 months ago with a proposal to develop the Overland Trail water tower site 1 1 into a neighborhood park. After several meetings with the Board and Staff,l 1 the recommendation is the Overland Trail community was for them to design 1 1 the park the way they desire the park to look and function. The group 1 1 completed their task (please review the attached letter and drawing). 1 1 The interest group will be at the meeting to discuss the issue with the 1 1 Board and staff and to receive direction as to what the next step will be 1 1 in an effort to continue the park site development. 1 1 1 1 The staff estimates the cost of the project to be $8,100.00. The project 1 1 is too cost prohibitive to utilize the current operating budget. Staff y recommends, therefore, that funds from the Voluntary Park Fund be expended y to complete the project. 1 1 y 1 1 1 y 1 y ~ 1 1 .1 ~ 1 1 1 ~ 1 1 y 1 1 y Parks and Recreation ordinator Signature Date y 1 1 11111111111111111111111111111111111 i 1111111111111111111111111111111111111111111111111 y 1 U1S!'gS1T1UN 1 Sl•n1=1= ItL-•V1EW 1 1 1 1 1 Approved 1 1 ~ 1 1 1 Other 1 1 1 1 1 ~ 1 1 ~ 1 1 111111111111111111111111i1111111111111111111111111111111111111111111111111111ii111i1111 Marilyn Baker 7700 Overland Trail ° Colleyville, TX 76034 498-9176 Dear David: This is a sketch of what we would like to see done to the water tower park project. We have listed types of plants that we feel would be law water and maintFxsance. I realize that the sketch is not very clear so I will explain furthex by listing areas and plants types. 1. Against the perimeter of the back fence facing the Tower. a . Ti~nmpet vines b. Honeysuckle c. Texas Clematis 2. Around the parameter of ~ fences surrounding the park. a. Texas Wild Flowers 3. In the very front of the park, facing the street, a retaining wall running through the front with an opening for the driveway. The retaining wall contain s plant beds. a. Monkey grass b. Lantana c. Crepe Myrtles dwarf) 4. Gazebo surrounded by plant beds. a . Nandina (rtana ) b. Asian Jasmine e . 2 -Rose of Sharon Shnabs (blue) 5. Scattered throughout park; a. Four Silver Poplars b. Tian Crepe Myrtle Trees 6. Surrounding Standing Building. a . Buford I-~ol ly Shntbs (front ) b. Lilac Tree's sides) c. Bench in front of Holly shn~bs 7. Lawn -Buffalo grass I hope that this clarifies my less than perfect sketch. We did not estimate haw many of each plant we need, if you wish us to do so please let mn know. Having the Tower's square footage on hand, you could probably estimate the ntmibers of plants ~,; red. If you have any question please call me. ~, ~, s :.~ ~'a~ ~\ ,~, ~~ _ CO C l~' ~'-t, -~ < C tom. <, `tr i ~ .?~ n\ ~\ ,~ 1 1" Z ~ O I ~1 ~ zt-. z ~- `- i6=~t,~ ~ ~~ \ ~ 1 \~\v ~ s;< ~'~ l ~ << `xUvLC ~w ~ i ~, L T ~, G ,J _~ ~~ R\ ~~ ~ ,; „ c ~ ~. " %~ ~~ -~ ~ n- T _+ ~ ~i ~~ rt~ T __ ___. ~, ~ ~~e, ~ -r,~t~c i I ~ ~_' ~s ~~ ~ ~ . r N t., ,rl N o r ~ ~ n n ~ i- ~ ~ ~, ~ rae ~~~ ~ a ~ ~ ~ ~ _ ~ r~E=~ Ct~ -rc ;' ~' ,~ r. ti ~, rn fJ r, /` J ~! ~N ~ ~ -~~ '~' _1 ,.~ I ~~ ~~~ ~ ~ ~' / ~~~ ,~~ ~. L ~ ~ 7~ ~ n , 4 n~ ro `~~ G n n m- ~' ~~ _~ n ~ ~. 1 r J r r cl~ ~ ~ G __ ~ r ,c ~~~ ~/ f ~= __ ~, •~ s. i ~- ~. s ~' ~ ` `y' ~~ PARKS AND RECREATION ADVISORY BOARD AGENDA BRIEFING '~t111111111111111111111111111111111111111111111111111111tt~ttt111ti1iiii11111t1i1111111 1 nGENDn ITEM if ~ 3 ~• ~1~ .:•:, . r. ~ 1~ ~~ - ' '',1,~ ~ SUI3JECTDi scussi on & Consi derati on of 11'' ?,~;4'~ -'':, ~ ~ ~ ~.. ~;:nt 1 a Use Agreement with the ~` ,'''~'~~~' ~,,w, ~~~ ~;_~~~ 1 MEETING DATE 11-07-91 `"~~ '~ y t~ .... 11111111titi1111111111111111111111111111111111111111111111111111111111111111/11111111 ~ i ~ The Colleyville Lion's Club presently utilizes the house located at 1 1 5109 Bransford (house on the newly acquired ten acres) as a meeting ~ 1 1 facility. The Club meets every Friday morning from 6:45 A. M. to 8:00 A. M. y Several issues will have to be addressed concerning the use of the facilityy by the Lions Club. 1 Please review the enclosed A reement. Your comments and su estions will 1 enable staff to provide an agreement for the Lions Club to use the house y as a meeting facility. 1 1 1 1 y 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 y 1 y 1 1 1 _ 1 ~~ -D ~ 9/ 1 1 Parks and Recreation ordina or Signature Date y 1 1 y111111ft1i111111111111111111111i1111111111111111i11111111111111111111111111111111111iy 1 UlSl~US1TIUN 1 S1AF1= ItLV1EW y 1 1 1 1 Approved 1 1 1 1 1 1 Othcr 1 1 1 1 1 1 1 1 1 1 1 1111111111111111111111111111111111111111111111111111111111111111111111111111111111111 y November 5, 1991 TO: David Fain, Parks and Recreation Coordinator FROM: Dave Draz,Jr., Assistant City Manager SUBJ: Facilities Use Agreement Please put the attached Facilities Use Agreement on the Parks and Recreation Board agenda for consideration. The Lions originally approached the City in October concerning the possible use of the facility. They recently lost the use of a facility at a local church because of extensive renovation that was to take place. Because they were in immediate need of a facility, and because the City has had a history of providing meeting facilities for community groups, we consented to let them use the Wilson House for their Friday morning meetings on a temporary basis. At the same time we informed them that long term use of the facility would require approval by the Parks and Recreation Board and the City Council through the execution of a facilities use agreement. We also informed them that bond funds have been approved for renovating City Park some time in the next few years and this may result in Wilson House not being available on a long term basis. I understand that Mr. Steve Symonds, current President of the Lions Club will attend the Parks and Recreation Board meeting. If you have any questions or require further information please let me know. Att(s). cc. C. Robert Stripling, City Manager Lloyd Wood, Director of Public Works FACILITY IISE AGREEMENT Between the City of Colleyville and the Colleyville Lions Club. Owner of the Property: City of Colleyville User: Colleyville Lions Club Purpose: Use of the building located at ???? Bransford Road to serve as a meeting facility for the Colleyville Lions Club. The meeting times shall be 6:45 A.M. to 8:00 A.M. on the first three fridays of each month, and from 7:00 to 9:00 P.M. on the last Thursday of each month. 1. The Colleyville Lions Club will comply with the Parks and Recreation Department's "Building Use Policies" (attached).. 2. The Colleyville Lions Club will clean up and dispose of all trash and litter inside the building after each meeting. If the Kitchen facilities are utilized they will be cleaned and left in the same condition they were in prior to each meeting. 3. The Colleyville Lions Club will not under any circumstances reconstruct or remodel any part or parts of said premises without written permission of the Parks and Recreation Coordinator. 4. The Colleyville Lions Club shall not move any furnishings into the facility without the permission from the Parks and Recreation Coordinator, who will determine if the furnishings will meet any needs for the facility. Any furnishings moved into the facility will remain the property of the Colleyville Lions Club and will be maintained by the Club. 5. Use of facility on any dates or times other than what is shown in this agreement will require the approval of the Parks and Recreation Coordinator. Permanent changes to the dates or times shown in the agreement will require amending the agreement. 6. All Colleyville Lions Club materials will be stored in designated areas only. These materials will be locked and/or secured when requested. The City does not accept any responsibility for the maintenance of these materials. 7. The Colleyville Lions Club regularly scheduled activities for the dates and times shown above will have priority over scheduling of activities in the facility. However, the City reserves the right to utilize the facility at all other times. FACILITIES OSE AGREEMENT (Page 2) 8. The City shall assign a key for the facility to a designated Officer of the Colleyville Lions Club. 9. The term of this agreement shall be for a period of one (1) year, beginning from the date of this agreement. This agreement shall be renewed annually, unless terminated by either party. Either party may terminate this agreement by giving the other party at least thirty (30) days notice. This agreement contains all of the conditions and requirements made by and between the parties hereto. Executed this day of , 1991 City of Colleyville, texas By: Mayor Colleyville Lions Club IBy President Attest By: City Secretary PARKS AND RECREATION ADVISORY BOARD AGENDA BRIEFING ~111111111111iii11111111111i1111111111111ii111111111i11ttl~1Y1111y1111i11111111111111 ~• w 1. u,;. 1 7• 1 AGENDA ITEM t 7 ~~~ ~• _~ ~. ~r ~~ + "',~ ~ SUBJECT Discussion of the lr ~.~w•• '•• ~ , 1 ~17 i ~•-,fry-'~;::.;, 1 Girls Softball Program t;. ..,~.~• ,~ "~' ~. '.r:f~;~ ~; , ' ~ ~~} 1 MEETING DATE 11-07-91 :.. s~.y1~•. 1111i11111111i111111111111111111111111111111111111t11111111111111111111111111111111111 y - 1 ~ Over the last several months, the Girls Softball Association has experienced y instability in the leadership of their organization. Since the conclusion 1 ~ of their season in July, the Association has held three different electionsy 1 of officers. It appears, from the many elections, that the organization y y has some type of internal fighting or the constitution and by-laws are not Y ~ adhered to. Whatever the case may be, many citizens are concerned about 1 ~ the organization and operation of the association. Gail Mills requested '1 ~~ this item be placed on the agenda. She, as well as other concerned 1 t citizens will be at the meeting to discuss this issue with the Park Board. 1 y 1 1 y 1 y 1 y y y 1 y y 1 y 1 y 1 1 1 y 1 y y y 1 y 1 1 1 y 1 y Parks and Recreation Coo inator Signature Date y 1 1 y 111111111111111111111111111111111111111111111111111111111111111111111111111111111111 y 1 UISAUSITIUN 1 Sl'AFi= ItLVlI=W y 1 1 y 1 Approved 1 y 1 y 1 1 Othcr 1 y 1 1 1 1 1 1 1 1 1 1111111111111111111111111111111111111111111111111111111i111111ti111111111111111111111y PARKS ANO RECREATION ADVISORY BOARD AGENDA BRIEFING ~ 1111111111111111iti1i11111111111i11111111111111111i1111tt~y~~~1it~1111111iii11111i1111 1 AGENDA ITEM ~ 5 1•` +; ~; >~ ~ ~ ";~,~ ~ SUI~JECT Discussion and Considerat ~~ ;~~~~•:. ~:: y of an Arts Board & developmen '` •''~~~'~ y~~"~.`Y ~I MEETING GATE :,~.• ~ ' ~ "~ ' r.+4. 111111111111111111111111111111111111111 ~ 11111111111111111 i 111111111111111111111111111 ~ i 1 1 Paul Vigiletti requested this item be placed on the agenda/ He will brief y 1 the Board on: y 1 1 1 1. Organizing an Arts Board t 1 2. Development of an Arts Program y ~ y ~ 1 ~ 1 ~ 1 1 y 1 1 ~ y 1 1 1 1 y 1 y ~ 1 1 y 1 y ~ 1 y y 1 1 1 1 ~ - y 1 _ ~ ~~~~iav G y Parks and Recreation Coor nator Signature 'Date y 1 1 '111111111111111111111i1i111i111111111111111111111111111111111111111i1i11111i11111111iti 1 UlSI'USITIUN 1 Sl'AFI= ItL-'V1EW y 1 1 y 1 Approved 1 y ~ 1 y 1 Other 1 y ~ ~ 1 1 1 1 1 1 1 111i1i111111111111111i1111111111111111111111111111111111111111i11111i111i11111111i111y PARKS ANO RECREATION ADVISORY BOARD AGENDA [iRIEFING J111111111111111111i111111111111111111111111111111111111tt~t~111111111111i111111111111 1 AGENDA ITEM t 7 ";9~' ~;,,~,. •.~. _•, - ,r~ 1 SU(tJECT ~~~.,,~;,,,, .,N,,;~,o,.+~ +~~,,,,,.-,~`'~'4:+~~1rlrlu:~~'.:.., _ ~~`~ ~ #.~1L' U1LL~n_ t3C~ Park Fiinrl i• '~;, „4~'^•; Y•~; .r ~•`•:,,~•~; ~~ 1 MEETING DATE i ~_m_g~ ., ~ ' '~ 1111111111i1111111i111111111111111i11111111111111111111111111111111111111111111111111 1 i 1 Staff will brief the Board at the meeting about proposed projects and 1 ~ purchases utilizing the Voluntary Park Fund. ~ 1 1 1 1 1 Y 1 1 1 y 1 1 1 1 1 1 1 1 1 1 1 y r y 1 1 1 1 1 1 1 1 1 1 1 1 1 1 y 1 1 ~ 1 1 1 1 1 Parks and Recreation Co dinator Signature Dace 1 1 1 11111 i 1 i 11111111111111111111111111111111111111111111111111111111111111111111111111111 y 1 ll1S1'USITIUN 1 Sl%lFl= I~LV11:Y 1 1 1 1 1 Approved 1 1 1 1 1 1 Other 1 1 ~ 1 1 1 1 1 1 1 1 111111111111i11111i1111i1111111111111111111111111111111111iiiii11i111i1111i111/11i111y PARKS ANO RECREATION ADYISORY BOARD AGENDA [IRIEFING ~1111111111111111111111111111111111111111111111111111111tt~~Y11111111111111i11~1111111 1 AGENDA ITEM ii 7 ~'`~ ~ ~ ,~J' '~,~ tI SULiJECT Increasing the Voluntary ~1t,~~:.~?~'~=• ~~' ,~ iu 1 ~r i.Y 1 Park Fund from $1.00 to $2.00 t. ,~;, r.,,~.r...,~1~7 , "~.~'. ~ ~{„~•q• .~„~ 1 ~r•? ;lift ~~•~.'r Yl 11i 7 ,~R ~ , ~! 1 MEETING DATE 11-07-91 ~;~~• ,; .,,; .~,{:{;;~.• 1 .:;ail.,• :.'. ,~ ~~-:... rat;:,. •.;-;., 111111111111111111i1111111111111111111111111111111111111111111111111111111111i1111111 1 1 1 y 1 Chairman Linford placed this item on the agenda, 1 1 Y 1 1 1 Y 1 1 1 ~ 1 '1 1 1 1 ~ 1 1 1 1 1 1 y 1 1 } 1 1 1 1 1 1 1 1 1 1 1 1 ,1 1 y 1 1 1 1 1 _ 1 1 '1 Parks and Recreation C ordinator Signature Dace y 1 1 111 i 111111111111111111111111111111111111111111111111111111111111111111111111111111111 y 1 ll1Sl'USITIUN 1 Sl•AFI= I~LVIEW 1 1 1 1 1 Approved 1 1 1 1 1 1 Other 1 1 1 1 1 1 1 1 1 1 1 111111111111111111111111111111111111111111111111111111111111i111111111111111111111111y STATE OF TEXAS ~ COUNTY OF TARRANT E CITY OF COLLEYVILLE ~ RESOLUTION No. R -7b-126 A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS ESTABLISHING A VOLUNTARY PARK FUND AND ITS USE, WHEREAS, the park space presently available is not sufficient to adequately support the present population of the City; and WHEREAS, the City of Colleyville can anticipate a continued growth and development of at least the present rate; and WHEREAS, the City of Colleyville does not have sufficient financial resources to provide its citizens with needed park Land and facilities; and WHEREAS, it is the opinion of the City Council that the best interest of the citizens of the City of Colleyville will be served by providing for a park fund; f NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE THAT: 1. A' park fund will be established for the purpose of acquisition, development, and improvement of the Park land and facilities; and said fund is not to be used for Park maintenance, 2. The Park fund will be funded through a voluntary donation of one ($1) dollar per month Erom the citizens of Colleyville. 3. This fee will be listed as a separate entry on Colleyville residents water bills and is in all ways. strictly voluntary. PASSED AND ADOPTED this 15th day of June, 197b, by the City Council of the City of Colleyville, Texas. 1 '• ~ .. ! ~~, ~ ~' C 1 ~\ ATTEST: J~ e R. Kear ey, City ec etary APPROVED: HN A. ANDREWS, Mayor PARKS ANO RECREATION ADVISORY BOARD AGENDA BRIEFING #1111111111111111111111111111111111111111111111111111111tt~~~~1111111111111it1.111iii11 1 AGENDA ITEM ff __ g ~• w~~F.'•'~',.u.{, .,~ ~~.. ~f :y1, ~a•~. .~; f '' , ,~~ . i • ~,~ ..~'r y SUIiJCCT ~ .:`~: •';:, 1T~ 1 ~~`.4;:'r Nonresident User Fee X11 ~,~~'~~ ~~ ~ , ,r. ~ ~~ 1 ~ '•"+ sir. d w~ f 'r.,;,. '~ ~~~: 1 • ~•~w 4• , ~ ~ ~ '~.i1~ Thu ~i ~.. 1 MEETING DATE 1i-07-91 ~ ' 1 , . .. sw;~ fii. 1111111111111111111111111111111111i111111111111111111111111111111/1111111111111111111 ~ 1 1 y 1 It has been suggested that a nonresident fee be charged to all participantst 1 in the youth sports programs that live outside of Colleyville. The staff Y 1 will brief the Board at the meeting about the pros and cons of user fees 1 1 and present information gathered from other municipalities. y 1 y ~ y 1 1 1 1 y y 1 y 1 y 1 Y 1 y 1 1 ~ 1 1 1 1 y 1 1 1 y 1 y 1 y ~ 1 ~ 1 1 - 1 1 Parks and Recreation Coordinator Signature Dace 1 1 y y1111111111111111111111111111111111i1111111111111111111111111111111i11111111111111111y 1 U1S1'USITIUN 1 STAFF ItL-'VlEW y 1 ~ 1 1 Approved 1 1 1 1 y 1 Other 1 1 ~ 1 y 1 1 1 1 1 1 11i111111111111111111i1i111111111111111111111111111111111111i11i11111111111111111111111 PARKS AND RECREATION ADVISORY BOARO AGENDA [iRIEFING ~11111111111111111111111111111111111111i1111111111111111it[[r[[[1[111111111it111111111 1 AGENDA ITEM r ~C~ ; '~' :.~ .~ ~ ~~~~ ~ ,. ~ SutZJECT REPORTS ~. 11 r~,k~~ yi ~ ~; ~•,,, '•~ y ~: h' y '' ~~~..',:~ . \~ ' ~ ~~ 1 MEETING GATE 11-07-91 ~•, ..~.{~{~;r. 1111111111111111111111111111111111111111111111111111111111111111111111111111111111111 1 1 See Attached Information 1 1 1 1 t y tt 1 1 1 1 1 tl 1 1 1 Y 1 1 1 y 1 1 1 y 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 _ 1 1 1 Parks and Recreation Co dinator Signature Dace ~ 1 ~ '1111111111111111111111111111111111111111111111111111111111111111111111111111111111111~ 1 UISI'USITIUN 1 Sl'AFI= IlL-'V1EW 1 1 1 1 1 Approved 1 y 1 1 1 1 Other 1 ~ 1 1 1 1 1 1 1 1 1 111111111111111111111111111111111111111111111111111111111111111111111 ~ 11111111 T 111111~ 07 O~ 1 •- m ~UU O O Q d ~' ~ ~ t' 0 0 o S rn N o o n m m o rn o u) S m o 0 0 o m m o o rn m O u7 S m S .- o~ N S o m m O m o m S rn M S 4'J [O S S Q! N N m N N S M fn C w w w c w v a w .-~ w •.+ .••~ C 7 d u a a. E 7 c L c c w o o v w v w L E U c L o L c -, c u > w > w w w u E L O1 7 0_ m w w .+ L •O .••~ u C O ~+ T O ti w L w O. C D_ w W D w w L L d f m E w w E L w -~ rn w W \ u w •.. W w m w w w L a a w •O C C ~+ Y 7 p w Y Y ..r w w ++ w Z Z E •.. w E w w W LL I w w n w •~ ~ ~ w C ., LL w u w > f o_ ~ ~ s L a a s L w L w f- Y L f v L w w U C O Y ~ C w L L 10 w w w O w L U w L L L 7 ~. UI w Q. t U 0. L 4. >. m L w C7 E a ~... L ao >, L L >. w c >. a c Q m m o t w L s .•~ w m a+ U [n m U m a U N m !- w L ~ >- a m a ~ v m a a z o, u O S O N O O O m O O O O m O O m c o m o of s o 0 0 ~n S o o a E o u~ 7 m u~ x m o o o a a N O i[] 01 S Ol S u'1 m l~ 1~ m N L w m N M N n. O ~ f9 M n w In u Ol C ~ C C ~ w w w .~ o a v m o. v c > u c L E 7 N L O w w w u O O ~ Ol w L U w C O L C C w «+ d C O. w w w L D w E w w w E O u ~ o .• •i w w ~-. J u L f O. ~ O w w L 0 > ~ \ C w •.+ L w •••i Ol _ w v c w «+ Y 7 w Q: a >. L w -+ o E w L v w c > w w w w W w s Y ~+ w u w ~~ > f a o• L L a .•. w c LL o ~ w U c s v c Y a a s w W f N W w U •'I w a L L 7 L L L ~••• m a/ m om" L E a ° o Q! w L L w m w o 4 . a m w 0_ t o L L w o Q L O. •-+ 7 Y Y T C OTl ~ _ O >. Ol L Ol L T U w •.+ C U a J a c \ E t w L L u w w H ~ u w w u w U F- w rn o +.+ w w w o L ., ~ o o a o. .. N D rn m U a m a a. m a a w m n m a N F - v c 7 V_ 0 0 0 0 0 0 0 -Y O O O O O O O L w O O O O m fn 0_ m ui .r, o ~ ~n N T m •- N m -- N L w u ip M C 7 O w •o ~ C w E 7 u 0 o v o L c w c Q E L O1 7 L ~ W - o O ~ w >, w o L w L U F L w ., w U ., 8 w w w U C1I w Y Y ~•+ ~•+ ••r Q_' L L D_ m d w w u Y d 0• Y Y Y L L L l a ` L w w a a a .. °' °' a >• ~+ L w L w >~ u >. ~+ >~ u F- ~ ° a °' p a U m to U U U F- ~EMORANDU~d DATE: October 29, 1991 TO: Mike Gustin, Pee Wee Football President Roger Jackson, Girls Softball President Mike Gonzalez, Boys Baseball President Jim Hoff, Soccer President FROM: David Fain Parks and Recreation Coordinator SUBJECT: Submittal of a Financial Statement At the regularly scheduled meeting on October 3, 1991, the Parks and Recreation Advisory Board requested that each youth sports association present financial statements to the Board for their perusal. The statements should include all revenue and expenditures as well as a breakdown of funds spent on all stars/select teams during the 1991 playing season. As you are probably aware, the Athletic Facilities Utilization Agreement, Section II A states that a member of City staff, upon request, can review the revenue and expenses of the sports associations. Please present your financial statement to my office no later than Thursday, November 5, 1991. Thank you for your cooperation. If you have any questions, I can be contacted at 656-8531. Re~~Sect~ully Submitted, av~eY~'ain enclosures: 10-03-91 Park Board Minutes Athletic Facilities Utilization Agreement cc: Park and Recreation Advisory Board DF:sc Parks and Recreation Board Minutes of October 3, 1991 Page 3... 8. OTHER CONCERNS A. YOIITH ATHLETIC ASSOCIATIONS Chairman Linford stated he has a problem with games being scheduled in direct conflict with the Facilities use Agreements, specifically, the Football Association playing home games at CMS at the same time and location the parade will b e quLeuj.a~ -- GAIL MILLS REQIIESTED FINANCIAL STATEMENTS FROM ALL YOIITH ASSOCIATIONS AQTHORIZED TO IITILIZE CITY FACILITIES. Board Members questioned how much money is being spent oa select/all star players vs. regular players and how much of those funds are being paid for from regular registration fees. Jim Hoff stated the City has invested in the youth associations through maintenance, etc. and feels this is a valid request. JIM HOFF SECONDED THE REQIIEST WHICH CARRIED BY A IINANIMOIIS VOTE. Mike Shelton reported Jim Barth would Like to see a IIsage Fee of $4.00 per player to come back to the City for facilit3~ improvements and upkeep. Jim Hoff reported the Soccer Association has purchased a ?00# ice merchandiser for use at the Pleasant Aun site during the season. Staff will store it during the off season to prevent vandalism, etc. Jim also addressed field concerns; those concerns being a serious parking problem as people continue to abuse the no parking signs, blocking emergency vehicle access by parking in no parking areas. He recommended the Fire Chief declare a fire lane along the fence line to keep access lanes open for field visibility and emergency access. He also recommended placing signs on the barrels at the entrance directing drivers to parking and no parking areas. SPARGER PARS: Cheryl Livingston questioned the sign and restroom improvements. Daiid Fain reported the sign is a performance objective during the coming year, however no funds have been allocated for restroom improvements. CITY PARK B.ESTEOOIIS: Gail Mills questioned the restroom situation at City Park. David Fain reported a new restroom facility will be constructed under .the bond program, and portable restrooms have been brought in to serve the immediate needs. Jim Hoff suggested during the interim, the existing permanent restrooms could be designated as women only; repairing the doors and improving existing lighting, and placing flagstone in front of the doors to help improve drainage. VOLIINTA&Y PARK FUND: mike Shelton questioned how long the VPF has been in existence, and increasing the amount to $2.00. At Jim Hoff's recommendation, the consensus of the Board is that enough has been placed on the plate of the tax Havers y Athletic Facilities Utilization Agreement page 2,,, B, City agrees to permit the use of the following facilities for practice: C, The term of this agreement shn1l be from Au4ust 26, 1991 through Decem ber 7, 1991, D, The term of this agreement WI NOT he automatically renewed on an annual basis, The PARD wi review requests each January and respond in writing to the requesting organizations the availability of facilities, E. Associations shall not assign this lease nor shall it sublease or rent out any property, charge an admission to any game or practice facility without written consent from the Coordinator of the Colleyville Parks and Recreation Department, F. The Association shall not engage in any business on premises or violate any existing state or federal law or municipal ordinance, o r use the same in such manner as to constitute a nuisance, II. ASSOCIATION RESPONSIBILITIES The athletic association recognized 'in this Agreement is one which conducts its own affairs within the framework of policies established by the City of Colleyville, and in so doing is allowed full use of the city facilities and services required to accomplish its obJectives, The association must comply with the following: A, Have an accidental insurance policy covering each participant, Those participants not wishing to take part in the association group insurance must sign ~ a waiver card stating that they have personal insurance through an agent, B. Be a nonprofit association through the regulations as set forth by the Internal Revenue Service. ~-~ C, Allow the ~fY ~~Finance Department or approved City Staff , member to review the income and expenses upon request, *Soccer field ONLY, Football will utilize the left field area, .~_ _ .. October 23, 1991 Mr. David Fair City of Colleyville P,O. Box 185 Colleyville, Texas 76034 Dear M~. Fair, ~rxu~WE~v A R C H I T E C T S We have prepared preliminary cost estimates for the renovation and rehabilitation of the Webb residence, located at 408 Bransford Road, constructed approximately -,1913. We believe the total cost of the work will range between $80,000 and $95,000, allowing for error in our estimates and a contingency of 5~. These s>iimates have been prepared at the request of Mr-s. Dee Barker, of the Tarrant "County Historical Commission, and `a citizen of Colleyville concerned about the fate of this historic residence. Our cost estimate includes the cast of moving the building, with masonry chimney, off the existing post foundation and "parking" it on the back part of the site. New foundation piers would be placed, in the same locations as the existing posts. The house would be raised to provide the same entry rise at the front porch, and the concrete porch replaced with a wood duplicate of the original. Existing wood siding on interior and exterior would be stripped and repainted, but the original cedar shingle roof replaced with a high quality composition shingle roof, both because of the fire hazard as well as durability. The bath- room would not be replaced, as it was not part of the original design. Also, at the request of the Texas Historical Commission Architect who visited the building with me last August, the original back porches on each side of the kitchen and dining room would be restored as porches. Finding original furnishings, including stoves, range, tables and chairs might make a good project for local citizens and service organizations. I would recommend that a project of this type be undertaken as a "Construction Management" type project, even with its small size. Fixed price contracts on projects of :.this type area`usually quite hgh,~becauseof the unknowns involved. before complete demolition, moving, and a thorough examination. Also, selection of a Construction Manager will allow you to select a person familiar with this type of specialized work, with better assurance to the City of a higher quality finished project. A tabulation of the items involved in the cost estimate is attached. Please do not hesitate to contact me if there are any questions. Sincerely, d Arthur W. Weinman, A.I.A. AWW;es cc: Dee Barker Lela Standifer, TCHC OneRidgmarCentre r,.~_,... u; ~.. mun ~~ West Freeway, Suite 201 PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, November 18, 1991 City Park Annex 7:00 p.m. 5109 Bransford CALL TO ORDER I. Meeting with the Girls Softball Association II. PUD-R open space for Parks and Recreation Board Review (Z-91-932 and Z-91-931) Other Concerns Adjourn Posted at 3:30 p.m. 11-14-91 ~~ '~~C~i~-.~ ~~Y~ C,~QQQ,c~ I ~ -~ f 8 ~ ~ ~Q~ I 1 - ~~ ~ ~ ~1 ! ~Q,~ C,t~~~~~.~ ~~-~~-' ~~~ as - gi DATE: November 22, 1991 T0: All Park Board Members FROM: David Fain SUBJECT: Meeting On two separate occasions a meeting been scheduled. However, due to ca members, neither meeting could be Association officers will meet with scheduled Park Board meeting which is P.M. at the City Park Annex. MEMORANDUM with the girls Softball Association has nflicts with several of the Park Board held. Therefore, the Girls Softball the Park Board at the next regularly scheduled for THURSDAY, DECEMBER 5, 7:00 CITY OF COLLSYVILLE PARES AND RECREATION ADVISORY BOARD PLACE 1 Mike Shelton 4005 Bowden Hill Lane East Colleyville, Texas 76034 H-571-2265 W-1-214-550-8989 x 104 PLACE 2 Yvonne Hatton 307 West McDonwell School Road Colleyville, Texas 76034 H-281-9262 PLACE 3 Jim Hoff 4012 Southwood East Colleyville, Texas 76034 H-498-9331 W-498-0653 PLACE 4 PLACE 5 Mike Billings 4900 Eversham Court Colleyville, Texas 76034 H-283-5864 W-214-718-3398 PLACE 6 Paul Vigiletti 604 Summertree Court Colleyville, Texas ?6034 H-485-?417 W-81?-967-1513 PLACE 7 Gail Nlills 4401 Meandering Way Colleyville, Texas 76034 H-267-6146 PLACE 8 Jack Hartnett 5909 Bettinger Drive Colleyville, Texas ?6034 H-656-5522 W-831-4501 CITY David Fain, Parks and Recreation Coordinator, 656-8531 STAFF: Lloyd Wood, Public Works Director, 540-0609 Bob Stripling, City Manager, 281-4044 Ed McKnight, City Council Member, 281-4044 02.12.92 RESOLDTION A RESOLDTION OF THE PARgS AND RECREATION BOARD OF THB CITY OF COLLBYVILL$, TEAS, REQIIESTING THS CITY COIINCIL TO AUTHORIZE PARTICIPATION IN THE LAND AND WATER CONSERDATION FUND ACT OF 1965 BY THE CITY OF COI.LBYVILLE, TESAS. WHEREAS, The United States Congress has passed the Land and Water Conservation Fund Act of 1965 (Public Law 88-?58), authorizing the Secretary of the Interior to provide financial assistance to states, and political subdivisions thereof, for outdoor recreation purposes; and WHEREAS, the Texas Legislature had adopted Article 6011r, V.A.C.S., for the purpose of allowing the State of Texas, and its political subdivisions, to participate in the Federal program established under said Public Law 88-578, or such other programs as hereinafter established by the Federal Government, and; WHEREAS, the City of Colleyville is fully eligible to receive assistance under this program, and; WHEREAS, the Parks and Recreation Board of the Citp of Colleyville is desirous of requesting assistance from the Texas Parks and Wildlife Department for the development of Mill Creek Park. NOW, THEREFORE BB IT RESOLVED BY THS PARgS AND RECREATION BOARD OF THB CITY OF COLLBYDILL$, TESAS: SECTION I. That the Parks and Recreation Board by affirmative vote on said date has studied and evaluated the need for these improvements within the City of Colleyville and has determined that it is necessary to request assistance if the deficiencies in such facilities are to be eliminated. SBCTION II. That the Citq Council consider the need for assistance by the Texas Parks and Wildlife Department and authorize the appropriate City officials and staff to proceed with an application for funds from the Land and Water Conservation Fund Act of 1965. INTRODIICED, RTA.D AND PASS&D by the affirmative vote of the Parks and Recreation Board of the City of Colleyville, Texas on this the 3rd day of October 1991. n Alan Linford, hairman Colleyville Parks and Recreation Board ATTEST: David Fain, Coordinator Colleyville Parks and Recreation Department l