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AGENDA
PARES AND RECREATION ADVISORY BOARD
REGDLAR 1dEETING
THIIRSDAY, OCTOBER 3, 1991
7:30 P.M.
CALL TO ORDER
APPROVAL OF JULY 11, 1991 MINUTES
CITY HALL
5400 BRANSFORD ROAD
1. DISCUSSION OF DEVELOPING A PARK SITE AT THE OVERLAND TRAIL WATER
TOWER SITE
2. DISCUSSION AND CONSIDERATION OF HIRING THE SERVICES OF SCHRICKEL,
ROLLINS AND ASSOCIATES TO PREPARE A GRANT APPLICATION FOR MILL
CREEK.
3. DISCUSSION AND CONSIDERATION OF FUNDING THE FOLLOWING PROJECTS
THROUGH THE VOLUNTARY PARK FUND:
A. Scoreboard for football fields at CMS
B. Topographic survey for the 22 acre park site
C. Resurface and provide new nets for tennis courts at CMS
4. DISCUSSION OF KIMZEY PARK AND ADOPTING A POLICY FOR NAMING OF
NEIGHBORHOOD PARKS
5. ADOPTION OF A RESOLUTION FOR MILL CREEK PARK
6. DISCUSSION OF RILEY CEMETERY
7. REPORTS
A. PARKS AND RECREATION
B. CHAIRMAN
C. OTHER COMMITTEES
8. OTHER CONCERNS
ADJOURN
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P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 281-4044
DRAFT PARgS AND RECREATION ADVISORY BOARD
MINfJTES DRAFT
JOLY 11, 1991
CALL TO ORDER:
The Regular Meeting was called to order at 7:17 P.M. by Chairman
Linford on Thursday, July 11, 1991.
ROLL CALL: PRESENT: Chairman Linford, Mike Billings, Paul Vigiletti,
Jim Hoff, Lila Coley, Cheryl Livingston, David Fain, Parks and
Recreation Coordinator and Sharon Curry, Recreation Supervisor
ABSENT: Mike Shelton and Gail Mills
APPROVAL OF MINUTES:
MIS.E BILLINGS MADE A MOTION TO APPROVE THE MINOTES AS PRESENTED.
PAUL VIGIL$TTI SECONDBD THE MOTION WHICH CARRIED BY A ONANIMOOS VOTE.
1. DISCIISSION OF IMPROVING ENTRANCE TO HIDDEN OAgS
The Board and residents of Hidden Oaks discussed the situation
of the entrances and drainage easements within the Hidden Oaks
subdivision and ways to improve the appearance of these areas
., to make them more attractive. The homeowners have the support
of the Park Board who would like to see the homeowners and
developer work together to have the areas look nicer. The Board
would be happy to offer suggestions and act as a resource in
more attractive development of the entrances and common areas;
however this project is out of the jurisdiction of the Board.
NO ACTION TAKEN
OTHER CONCERNS
A. REQOEST FO8 FONDING FROM VOLUNTARY PARg FOND
David Fain requested an additional $6,000 funding for the
completion of the Sparger Park Pavilion due to cost overruns.
The overruns are a result of the choice of stone over brick.
The stone will cost approximately twice as much as brick, however
it was the consensus of the subcommittee working on the project
that natural stone will be more attractive in the Sparger setting.
Even with the approval of the additional funds the structure
has cost Iess than alternative methods such as purchasing a prefab
pavilion.
j JII[ HOFF MADE A MOTION TO APPROPRIATE AN ADDITIONAL $6,000 FRO1[
~~ THS VOLUNTARY PARS FOND FOR COMPLETION OF TH$ PROJECT. PAUL
VIGILBTTI SECONDED TH8 MOTION WHICH CARRIED BY A ONANIlt0OS VOTE.
Parks and Recreation Board
•, Minutes of July 11, 1991
page 2...
2. CITY PARS VASTER PLAN REVISIONS
Chairman Linford presented options as previously discussed to
make City Park a softball/baseball park. At the time the original
master plan was developed the football field had not been relocated
or the twenty-two acres purchased on Pleasant Run for soccer
facilities. The Board discussed various options for the placement
of additional baseball/softball fields within City Park. It
was decided to discuss development priorities upon approval of
the Bond proposals.
3. PILL CRE$g PARS DEVSLOPlCsN'r
Chairman Linford recommended Board members look at the site as
the conditions now exist. He estimates the ponds are
approximately ?0-80 yards across, with a 30' vertical dropoff.
The Board is concerned with the natural attraction the ponds
create for children and a possible 'safety hazard created with
such an extreme vertical drop.
4. FOOTBALL FIELD Il[PROVTsYBNTS
David Fain
~. Colleyville
raised 4';
crowned ne:
combination
presented an update on the field improvements at
diddle School. The field has been extended 30' and
dirt is being moved and the field is expected to be
Kt week and either hydromulched or sprigged or a
of both .
4. DISCIISSION OF A BESBRVATION POLICY FOS SPASGER PASS PAVILION
The draft of the policy was approved as presented with the
elimination of an all day rental on holidays. The Board added
residents may reserve the pavilion up to 90 days in advance,
non residents not more than 14 days in advance.
THS CONSSNSIIS OF THE BOASD VAS" TO APPEOVE THE POLICY PITH TBB
CHANGES INDICATED.
3. DISCIISSION OF PASS ORDINANCES
The Board reviewed the draft ordinances as presented. There
was discussion concerning the alcoholic beverages section. It.
was agreed the section will read: "Alcoholic beverages will
not be allowed in or around facilities in use for athletic
endeavors involving minors."
Parks and Recreation Board
Minutes of July 11, 1991
page 3...
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4. REPORTS
A. PARgS AND RECREATION
The Voluntary Park Fund Update and Recreation Statistics were
presented for the Board's review. David Fain requested input
from Board members regarding ideas for future agenda items.
B. PARg BOARD CHAIRMAN
Alan Linford requested someone to take on the linear parks issue;
to become an expert; to research the issue and get the details
and procede with the project.
ADJOURN
LILA COLEY MADE A MOTION TO ADJOURN THE MEETING AT 10:30 P.M. PAUL
VIGILETTI SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE.
Respectfully Submitted:
Sharon L. Curry, Recr tion Supervisor
Approved:
David Fain, Pa~'fs and Recreation Coordinator
PARKS AND RECREATION ADVISORY BOARD
AGENDA QRIEFING
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1 Park staff has recommended the Overland Trail homeowners i
1 association and staff meet to establish the amenities 1
1 they desire at the Overland Trail site. Once the 1
1 amenities and budget are established, staff and 1
~ homeowners will meet with he Board to discuss finances, 1
~ etc. for the park site. 1
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PARKS AND RECREATION ADYISORY BOARD
AGENDA aRIEFING
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1 AGENDA ITEM # 2 ,~}~ '~7 ~~~."':• 1 y 1 ~~ ~~ ~"i' , +~"
y SULiJECT Mill Creek Park ~ ,~:~~'~'~~=• + ~.-~ ~*~;4.`
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1 MEETING DATE ~' ~
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~ The City Council, at their work session with the Park 1
1 Board on September 5, recommended the City reapply 1
1 for a Texas Parks and Wildlife grant for the Mill 1
1 Creek park site. Enclosed is a proposal from Schrickel, 1
1 Rollins and Associates to prepare the grant application. 1
1 Staff recommends the Board hire the services of y
~~ Schrickel Rollins to prepare the grant at a cost 1
1 of $3,770. The recommendation is to •fund the project 1
~ through the Voluntary Park Fund. 1
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Schrickel, Rollins and Associates, Inc.
Landscape Architecture • Planning • Engineering victor 4v. Baxter, ASLA
Kent E. Bexley, ASLA
Terry T. Cheek, ASLA
Terry E. Cullender
Dino). Ferralli, PE
Daniel B. Hartman, PE
Mark C. Hatchet, ASLA
Hershel Lindly, APA
September 26, 1991 Albert W. Rollins, PE
Gene Schrickel, FASLA
Larry D. Stone, PE
Mr.David Fain
Parks & Recreation Coordinator
City of Colleyville
5400 Bransford Road
Colleyville Texas 76034
RE: Texas Parks & Wildlife Department Grant Application
for Mill Creek Park
Dear David:
Please consider this as our proposal to prepare an application
for a grant to acquire and develop Mill Creek Park. The
following is a list of information required in order to submit
the application.
CITY WORK
Information to be prepared and provided by the City of
Colleyville includes the following.
1) Letter of transmittal.
2) Base maps of the site showing the topography of the
site, the location and configuration of ponds excuvated
by the developer, and the storm sewer lines.
3) Letter from Herman J. Smith stating the Owner's intent
to donate the property for a public park.
4) Letter from a qualified person establishing the
preliminary evaluation of the proposed project site.
5) Alteration and/or update of the following information
shown on the LPF/LWCF Grant Application Questionaire
including items No. 7~ and No. 10-c.
6) Resolution designating official to act on behalf of
City and City Council minutes.
7) Resolution by Park Board and Park Board minutes.
8) City Attorney memorandum stating the dedication of the
project site is not required by the mandatory ordinance.
9) Floodplain/Wetland documentation including copy of
public notices agenda and minutes of the public hearing.
10) Letter of commitment of local funds.
11) Letter affirming prohibition of mining.
1161 Corporate Drive West • Suite 200 • Arlington, Texas 76006 • (817) 649.3216/Metro 640~212/FAX (817) 649-7645
September 26, 1991
David Fain
Page 2
CONSULTANTS WORK
Information to be prepared and provided by Schrickel, Rollins
and Associates will include the updating and changing of the
forms and text submitted previously and the following.
1) Preparation of the Site Plan and Detailed Cost Estimate.
2) Preparation of a project scoring analysis of the
proposed project.
3) Update the narrative section of the application.
4) Application for Federal Assistance Part I - Form 424
5) Budget Information - Part II
6) Tabulate Summary
7) Update all forms and text not included in the above six
items.
8) Update and support maps except for those provided by
the city.
9) Meetings as follows.
a. Site inspection (at site).
b. Site Plan Evaluation and review of point scoring
analysis (at consultants office).
c. Review final draft of application (at city
offices).
10) Printing and copying of material and illustrations to
be submitted to the Texas Parks & Wildlife Department,
Corps of Engineers, Council of Government and City of
Colleyville.
WORK PHASES
The work described above will be divided into the following
phases.
Phase I - Site reconnaissance, preparation of the Site
Plan, Cost Estimates, and point scoring
analysis.
Phase II - City's preparation and delivery of information
(not provided in Phase I).
Phase III -Upon receipt of the information and/or items
prepared by the City the consultant will
prepare and complete the final draft copy of
the application and its attachments. which will
be submitted to the city for comment and
approval.
Phase IV - The consultant will make changes requested by
the city an produce the number of copies
required for distrubution.
September 26, 1991
David Fain
Page 3
TIME
The time required to complete the work of the consultant will be
as follows.
Phase I - Ten (10) working days.
Phase II - All work to be performed by City.
Phase III - Twenty (20) working days (Beginning with the
receipt of information and items in Phase II).
Phase IV - Five (5) working days.
COMPENSATION
Compensation for the services to be provided by the consultant
will be based on the hourly rate method of charges but in no
case shall compensation for the above described work exceed the
following amounts.
Phase I - $1,750
Phase II - none
Phase III & IV - $1,400
Compensation for extra work requested by the City will be based
on the hourly rate method of charges, the amount to be mutually
agreed upon by the consultant and the City. The printing and
copying of the material prepared by the consultant and the City
will be reimbursable, based on .08 cents per sheet, and $3.00
per map. The cost for photographic copying and reductions will
be the actual cost to the consultant.
We appreciate the opportinuty to provide the above services.
Sincerely,
SCHR?~KEL, ROLLINS AND ASSOCIATES, INC.
Hey`shel Lindly
:jh
Schrickel, Rollins and Associates, Inc.
Landscape Architecture • Planning • Engineering victor W. Baxter, ASLA
Kent E. Besley, ASLA
Terry T Cheek, ASLA
Terry E. Cullender
Dino 1. Ferralli, PE
September 17 1991 Daniel B. Hartman, PE
~ Mark C. Hatchet, ASLA
Hershel Lindly, APA
Albert W. Rollins, PE
Gene Schrickel, FASLA
Larry D. Stone, PE
Mr. David Fain
Parks and Recreation Coordinator
City of Colleyville
5400 Bransford Road
Colleyville, Texas 76034
RE: Texas Parks & Wildlife Department Grant Application for Mill Creek Park
Dear David:
This is our response to your request for comments on the impact of the grading
performed on the above referenced proposed park site. Specifically, the question
was: "Will the Texas Parks & Wildlife Department (TP&WD) include the city's
application in their review and recommendation process for a grant?" This question
results from the action of the TP&WD relative to the previous application for the
proposed park. That is, the TP&WD would not process the previous application
because the proposed ponds were not constructed when the TP&WD made their
field reconnaissance. The TP&WD staff could not determine if the ponds would
negate the "natural characteristics" of the site. As you are aware, the approval of
your application depends heavily on the points received for the preservation of the
site's natural characteristics.
Three members of our staff have visited the proposed park site and inspected the
grading and public improvements made by the developer. The following is a list of
our comments and recommendations.
1. The developer has extended and lengthened the storm sewer lines
deeper into the park, as we previously recommended. This will
improve the ability to construct trails and reduce erosion.
2. The developer has placed ponds in areas which had few trees, thus
preserving these natural characteristics.
3. The developer has constructed some of the ponds with side slopes in
the upper 3' of depth which we previously recommended.
1161 Corporate Drive West • Suite 200 • Adington, Texas 76006 • (817) 649-3216/Metro b40-8212/FAX (817) 649-7645
Schrickel, Rollins and Associates, Inc.
4. Based on our evaluation and the assumption that the developer has
not completed the grading we recommend the following.
a. Make slopes adjacent to Mill Wood Drive and Mill Valley
Drive 5'h and 1'v from the public right of way to natural
ground.
b. The pond located adjacent and east of Pond G may have to be
filled in order to provide a 5'h to 1'v slope adjacent to Mill
Wood Drive.
c. All ponds should be provided side slopes with a 3'h to 1'v slope
to a depth of 3', followed by a flat plane 6' to 8' in width. The
most westerly pond will require significant slope and shaping
work in order to conform to the desired side slope standards.
d. A series of concrete over flow flumes or storm sewer pipes
should be placed so as to connect/interconnect the westerly
group of ponds. Additionally, the easterly group of ponds
should be connected/interconnected with like facilities. This
improvement will reduce erosion, reduce maintenance cost and
equalize water elevations in the ponds.
e. The fill material for Lots 25 and 26 Block L and Lot 8 slope
directly into the main channel of the creek. It is recommended
that retaining walls be constructed along the rear and/or side lot
lines so as to flatten slopes and permit the construction of a
trail along the south side of the creek.
If the city decides to submit an application for a grant, an "as built" grading plan
must be included in the application. The map must include the following
information: boundary of park site, adjacent streets or lots, topography, shape and
configuration of the ponds, and location of the drip line for trees. The preparation
of the application cannot begin without this map.
We also recommend that an aerial topographic map be prepared as soon as
possible after the first freeze. This map will assist greatly the evaluation of the
application by the TP&WD. It will show the exact location of trees and ponds.
This map will also be used as the base map to prepare the construction plans for
the proposed park improvements.
Due to the increase in the number and water surface area of the ponds, it may be
wise to add "urban fishing" facilities to the list of park improvements. This should
Schrickel, Rollins and Associates, Inc.
tend to mitigate the amount of land devoted to water. This will require a
supplementary source for water during the dry months of the year.
In conclusion, it is our opinion that the proposed park site can be made acceptable
to the TP&WD if the above grading recommendations are implemented prior to a
site visit by the TP&WD staff. If, however, the above recommendations relating to
grading are not made, we have reservations as to the acceptability of the site by
TP&WD. Consistent with our policy, a point scoring analysis should be prepared
prior to the actual preparation of the application for a TP&WD grant.
If you have any questions please feel free to contact me.
Sincerely,
ROLLINS AND ASSOCIATES, INC.
Lindly
HL/ve
City of Colleyville
Acceptance
PARKS AND RECREATION ADVISORY BOARD
AGENDA BRIEFING
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1 AGENDA ITEM ~ 3 `',~,~; ;,.x ~~' ';•, '' '' 1 +'~~
y SUBJECT + 1r ~~*;~~.:'. ~ ~ ~f~; ,r.
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y A. The football association purchased a scoreboard 1
y for the new football field at Colleyville Middle School. 1
1 The association, however does not have enough funds 1
1 to pay for the board. Park staff suggested the 1
1 Association approach the Park Board with a request 1
1 to pay the remaining portion of the bill through the 1
1 Voluntary Park Fund. The Association will inform '1
~ staff before the meeting as to the amount remaining 1
1 on the bill 1
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1 B. A detailed topographic survey will be necessary y
1 to begin the work on the Pleasant Run Park site. 1
1 Tne recommendation is that the work begin on the survey Y
as soon as possible. The cost of the survey will y
~ not exceed $ 1
1 1
1 C. It has been suggested that the tennis courts at 1
1 Colleyville Middle school be updated. The playing Y
1 surface as well as nets and screens are in need of 1
1 repairs and replacement. The courts can serve as y
1 a tennis center which the City can utilize for lessons 1
y and tournaments. The cost of the project will not tl
1 exceed $8,500. 1
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PARKS AND RECREATION ADVISORY BOARD
AGENDA LiRIEFING
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1 This item was placed on the Agenda by Chairman Linford. 1
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PARKS AND RECREATION ADVISORY BOARD
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RESOLUTION
A RESOLUTION OF THE PARgS AND RECREATION BOARD OF
THE CITY OF COLLEYVILLE, TEAS, REQIIESTING THE CITY
COUNCIL TO AUTHORIZE PARTICIPATION IN THE LAND AND
WATER CONSERVATION FUND ACT OF 1965 BY THE CITY OF
COLLEYVILLE, TEAS.
WHEREAS, The United States Congress has passed the Land and Water
Conservation Fund Act of 1965 (Public Law 88-758),
authorizing the Secretary of the Interior to provide
financial assistance to states, and political subdivisions
thereof, for outdoor recreation purposes; and
WHEREAS, the Texas Legislature had adopted Article 6011r, V.A.C.S.,
for the purpose of allowing the State of Texas, and its
political subdivisions, to participate in the Federal program
established under said Public Law 88-578, or such other
programs as hereinafter established by the Federal
Government, and;
WHEREAS, the City of Colleyville is fully eligible to receive
assistance under this program, and;
WHEREAS, the Parks and Recreation Board of the City of Colleyville
is desirous of requesting assistance from the Texas Parks
and Wildlife Department for the development of Mill Creek
Park.
NOW, THEREFORE BE IT RESOLVID BY THE PARgS AND
RECREATION BOARD OF THE CITY OF COLLEYVILLE, TEAS:
SECTION I. That the Parks and Recreation Board by affirmative vote
on said date has studied and evaluated the need for these
improvements within the City of Colleyville and has
determined that it is necessary to request assistance if
the deficiencies in such facilities are to be eliminated.
SECTION II. That the City Council consider the need for assistance
by the Texas Parks and Wildlife Department and authorize
the appropriate City officials and staff to proceed with
an application for funds from the Land and Water Conservation
Fund Act of 1965.
.INTRODUCED, READ AND PASSED by the affirmative vote of the Parks and
Recreation Board of the City of Colleyville, Texas on
this the 3rd day of October 1991.
Alan Linford, Chairman
Colleyville Parks and
Recreation Board
ATTEST:
David Fain, Coordinator
Colleyville Parks and
Recreation Department
PARKS AND RECREATION ADVISORY BOARD
AGENDA [iRIEFING
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t The Parks and Recreation Department has been assigned t
1 the responsibility of maintaing a historical site t
1 that once served as a cemetery. The site is not very t
1 large (50' X 175'). The Department will provide minimal t
1 maintenance of mowing and trimming twice a month. t
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1 Parks and Recreation Coordinator Signature Dace y
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