HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-5/30/1991AGENDA
PARgS AND RECREATION ADVISORY BOARD
MEETING
q
THURSDAY, MAY 30, 1991
7:00 P.M.
CITY HALL
5400 BRANSFQRD RD.
CALL TO ORDER
APPROVAL OF MAY 16, 1991 MINUTES
1. PUBLIC HEARING - Master Plan of Development for a twenty-two
acre park site
2. DISCUSSION AND CONSIDERATION OF LOCATING A PARg AT THE WATER
TOWER SITE IN WESTERN TRAILS ADDITION
3. DISCUSSION OF ESTABLISHING A CONSISTANT MEETING DATE
4. DISCUSSION OF PARS ORDINANCES
5. REPORTS
A. Parks and Recreation
B. Park Board Chairman
6. OHTER CONCERNS
ADJOURN
DRAFT DRAFT
PARKS AND RECREATION ADVISORY BOARD
MINUTES
APRIL 29, 1991
1
aOINT WORK SESSION WITH CITY COUNCIL-T.P.W.D. GRANTS
The Park Board and City Council met to
applying for Texas Parks and Wildlife
the consensus was to withhold applying
January.
DRAFT
discuss various grant strategies for
grants. After a lengthy discussion,
for a grant in July and pursue one in
CALL TO ORDER
The regular meeting was called to order at 8:45 P.M. by Chairman Linford on
Monday, April 29,1991.
ROLL CALL: PRESENT: Chairman Linford, Gail Mills, Cheryl Livingston, Mike
Shelton, Mike Billings, Jim Hoff, David Fain, Parks and Recreation Coordinator
and Sharon Curry, Recreation Supervisor
ABSENT: Lila Coley, Paul Vigiletti
APPROVAL OF MINUTES
CHERYL LIVINGSTON MADE A MOTION TO APPROVE THE MINUTES AS PRESENTED. MIKE
BILLINGS SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE.
1. DISCUSSION OF OVERLAPPING OF THE SPORTS SEASONS
After a discussion of the early registrations and early practices for both
baseball and softball it was decided to table this item until a policy
statement can be drafted.
2. DISCUSSION AND CONSIDERATION OF MASTER PLAN OF DEVELOPMENT FOR TWENTY-TWO
ACRE SITE
David Fain presented a proposal from Schrickel, Rollins to prepare a master
plan of development. The proposed cost of the plan is $8,400 which includes
two meetings, 4 alternative drawings and a final plan.
Gail Mills stated that although she thinks the City needs the plan, she
is concerned about the number of plans that have been developed and not
having funds available to complete them.
Alan Linford replied that the Bond Committee needs this plan; not having
the plan leaves the City vulnerable to the same situations as now exist
at City Park. He stated without a master plan of development, it is open
for citizens to develop their own plans on the site.
Parks and Recreation Advisory Board
Minutes of May 16, 1991
Page 2...
3. DISCIISSION AND CONSIDTRATION OF A CRTsATIVS PLAYGROIIND
David reported Grand Prairie and Dallas had been contacted
regarding construction of a Creative Playground. Grand Praire
stated maintenance should be addressed in the budget including
sealing the wood and replacing a few boards. Grand Prairie
recommended putting a concrete border around the playground.
A little more maintenance is required, but it is well worth
the PR that is gained from putting in the playground and highly
recommended Colleyville put one in. ~
Dallas also recommended installing one. They have one locatecf~
at Kid Springs Park in Oak Cliff.
The Board discussed making a recommendation to appropriate
$35,000 from next year's budget for matching funds for the
project. David will contact Leather's for more detailed
information concerning the project.
NO ACTION TAgffi~i
4. DISCIISSION OF A PAVILION AT SPARGER PARg
David reported that Tara homeowner's association expressed several
concerns with the pavilion located a great distance from the
parking lot. Their concerns are security, being so close to
the homes, and the pavilion becoming a hangout. The location
of the pavilion would not allow the police to adequately patrol
the facility. David stated the same problems occur at the
restroom because of it's location.
Alan stated Paul had brought up having an open area as large
as possible to allow for plays, music, etc. The Board discussed
locating the pillars as far apart as possible to allow for multi
use.
The Board agreed on a rectangular shelter approximately 24'
X 40' with the poles on one length spread as far apart as possible
to be placed at location "B", at the north end of the south
parking lot, running east and west in length. The pavilion will
be constructed with brick columns, a composite hip roof, raised
at least 12" above ground level.
Park and Recreation Advisory Board
Minutes May 16, 1991
Page 3...
5. DISCIISSION AND CONSIDERATION OF A PARg NAME FOR PARS AT ROSS
DOWNS
The Park Board discussed the various options that exist for
the naming of the park at Ross Downs.
After much discussion it was decided a neighborhood park's name
should represent the subdivision.
JIM HOFF MADE A MOTION TO RECOMMEND THE NAME BE CONSISTENT WITH
TH8 NAME OF THE SIIBDIVISION. MIgE SHELTON SECONDED THE MOTION
WHICH CARRIED BY A IINANIMOIIS VOTE. °~
6. DISCIISSION AND CONSIDERATION OF PARS ORDINANCES
Board members discussed the Example Park Ordinances presented
(Attachment #2):
#4. Approved... adding ...public "park" property
5. Approved...eliminating "either" and "or drainage or utility
easements within the City"
6. Tabled for more feed back from Police Chief and City Attorney
regarding liability
?. Approved... adding "with prior written approval of the Park
and Recreation Coordinator
8. Approved...to read "All non residents "may" be charged a
"user" fee to participate in any parks and recreatioa sponsored
"and/" or co sponsored program. ...add...First priority will
be given to Colleyville residents. Second priority will be
given to non residents who have previously participated in the
program they are registering for. Third priority will be given
to non residents who have not previously participated in the
program.
9. Approved...eliminate and include with #?.
10. Approved...add...Park and Recreation "Coordinator or his
designee" shall be responsible for cancelling games "and closing
of facilities"...due to inclement weather "or other appropriate
reasons."
THE REMAINDBR OF THE ORDINANCES WERE TABLED FOR A FIITIIRE MEETING.
Parks and Recreation Advisory Board
Minutes of May 16, 1991
Page 4...
7. DISCIISSION AND CONSIDERATION OF A FACILITIES IISE POLICY
Board members discussed the Facilities Use Policy and recommended
the following changes:
7. change Department to Board
12. change City Council to Park Board
14. change City Council to Park Board
JIM HOFF MADE A MOTION TO APPROVE THE BIIILDING IISE POLICIY AS~,
AM1[ENDED. MIKE SHELTON SECONDED THE MOTION WHICH CARRIED BY'.
A UNANIMOIIS VOTE.
S. REPORTS
David Fain presented the Voluntary Park Fund Update., and reported
the summer rec programs registrations were going very well.
Jim Hoff reported the Soccer Board has voted to establish a
scholarship fund for graduating seniors from the GCISD. They
have been using GCISD property to play on and the would like
to give something back to the community. The funding level
has not been established yet, however he expects it to be
approximately $1,000 each. The school district will submit
a list based on academics and extra curricular activities, unless
family need prohibits participation in extra curricular
activities.
The next meeting was set for Thursday, May 30, and will be the
first meeting on the twenty-two acre Pleasant Run site. The
Board needs to give Terry Cheek a list of the specific itemsthey
would like him to consider. The list should include: the
potential of a linear park running along the railroad easement,
potential use of the TU Electric land, the potential use of
the existing soccer lights, the potential for shared parking
with the church, look at what it' would cost to get across the
railroad easement, restroom/concession stand, playground area,
some shade areas, picnic tables, some baseball/softball fields
not to interfere with quality soccer fields.
MIKE BILLINGS MADE A MOTION TO ADJOIIRN THE MEETING AT 11:15 P.M.
MIKE SHELTON SECONDED THE MOTION WHICH CARRIED BY A UNANIMOIIS VOTE.
PARKS AND RECREATION ADVISORY BOARD
AGENDA BRIEFING
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PARKS AND RECREATION ADVISORY BOARD
AGENDA QRIEFING
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1 AGENDA ITEM # 3 " "?7,~~„~;;~; ':.. ~- :~"~~?t
1 SU[3JECT Discussion of ~ ; }~ r~*'~'~'i ~ +~ ~~'
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1 MEETING DATE Mav 30, 1991
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1 Over the last several months the Park Board has met on several t
t different dates. The objective for moving the dates is to t
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1 attendance att he meetings has been low and therefore concludesy
1 that the origninal objective has not been met. 1
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RECOMMENDATION: 1
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1 date be established. Establishing a consistent meeting date ti~i~?.
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1 ° Increase attendance at the meetings 1
1 Assist staff in preparing for the meetings 1
1 Citizens will know when the Park Board meets 1
1 Simplify the juggling of personal schedules 1
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1 Staff recommends the Park Board meeting be established on t
1 Monday or Thursday night. Review your personal schedules 1
1 so that a meeting date can be established for the remainder 1
1 of the yea ~ 1
1 May ~28 , 1991 1
1 Parks and Recrea n dinator Signature Date 1
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1 MEETING DATE_ May 30, 1991
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EgAI[PLE PABS OEDINANCES
RESTROOMS
1. It shall be unlawful for any person to linger or loiter in
or about a public restroom in a public park without being able
to give a satisfactory explanation of his presence. Any person
found lingering or loitering within a distance of one hundred
(100) feet of a public restroom in a public park shall be prima
facie presumed to be loitering about the public restrooms.
• APP8OVED 01-14-91
CLOSING TIME
2. Public parks within the City shall be closed between 11:00
P.M. each day and 6:00 A.M. the following. All City personnel
are authorized to enforce state criminal trespass laws against
those who violate this section. Special permission may be
granted by the Parks and Recreation Department for organized
sports or special events which last past 10:00 P.M. in which
case any park containing the permitted activities shall remain
open until the activity shall cease, at which time the park
shall be closed. No person other than law enforcement personnel
or Park employees shall enter or remain in a park at a time
when it is closed.
AIDED O1-14-91: Public Parks within the City shall be closed
between 11:00 P.M. each day and 5:00 A.M. the following. All
`~~- city personnel are authorized to enforce state criminal trespass
laws against those who violate this section. No person other
than law enforcement personnel or Park employees shall enter
or remain in a park at a time when it is closed.
LIMITATION ON SALES
3. No person, other than City employees and City franchisees,
shall sell any food or other merchandise in a public park.
This section shall have no application to sports organizations
or social organizations selling items to their own members.
The City shall approve all sales and vendors, and will provide
contracts to the sports organization for use of City concession
stands. This also includes charging admission to parks.
AI~TD.ED O1-14-91: Eliminated this item; replaced with item
#16 as amended 01-14-91
MOTOR VEHICLES
4. It shall be unlawful for any person to operate any motor vehicle
upon public property within th`e-_City except in these areas
specifically designed for vehicular use, such as streets, private
roads and driveways. The provisions of this section shall
not apply to vehicles used for purposes of delivery, vending
or maintenance.
~~ .
Ordinances
Page 2...
A~1DBD OS-I6-91: It shall be unlawful for any person to
operate any motor vehicle upon public park property within
the City except in these areas specifically designed for
vehicular use. The provisions of this section shall not apply
to vheicles used for purposes of delivery, vending or
maintenance.
T~iSSPASSING IN BODIES OF WATER ON PIIBLIC PARK PROPERTY
5. It shall be unlawful for any person to swim, wade, or otherwise
enter in or upon any pool, tank, lake, creek or other body ;
of water, other than a swimming pool, located either upon City ;~
park property or drainage or utility easements within the City ~'
except for purposes of maintenance, servicing or delivery. ~~
APPRO~ 05-16-91
.ALCOHOLIC BE4ERAGES
6. It shall be unlawful far any person to posses or consume any.
alcoholic beverage, including liquor, wine, beer or any other
type, within any City park or City owned facility.
TAB:L$D 05-16-91
FACILITY IMPRO~TS
?. Any individual or organization who makes a permanent improvement
to a park will do so with the understanding that the
improvemet(s) will become a permanent fixture to that park
and the improvement(s) will be a part of the City park inventory.
AlO~NDED 05-16-91: Any individual or organization who makes
permenent improvement to a park will do so with the understanding
that the improvement(s) will become a permanenet fixture to
that park and the improvement(s) will be a part of the City
park inventory. No improvement(s) will be made without the
prior written approval of the Parks and Recreation Coordinator.
NON RESIDENT FEE
8.~ All non residents will be charged a fee to participate in any
parks and recreation sponsored or cosponsored program. City
residents shall have first priority when registering for Park
and Recreation Department sponsored or cosponsored programs.
Non residents will be allowed to register on a space available
basis at the conclusion of resident registrations.
Ordinances
Page 3...
A~TDED OS-16-91: All non residents may be charged a user
fee to participate in any parks and recreation sponsored and/or
cosponsored program. City residents shall have first priority
when registering for Park and Recreation Department sponsored
and/or cosponsored programs. Registrations will be accepted
in the following order: 1st priority: City residents; 2nd
priority: Non residents currently registered in that program;
3rd priority: non residents will be allowed to register on
a space available basis at the conclusion of resident and
participating non resident registrations.
ATSI.ETIC FIELDS
9. No individual nor group shall make any improvements or conduct
any maintenance to a city athletic field without written
permission from the Coordinator of the Parks system.'
ELIMINATED 05-16-91: INC08PORATSD IN #?
GAMS CANCELLATION
10. The Parks and Recreation shall be responsible for cancelling
games conducted on City athletic facilities due to inclement
weather.
A100~NDED 05-16-91: The Parks and Recreation Coordinator or
~_ _ his designee is responsible for closing facilities and/or
cancelling games conducted on City athletic facilities due
to inclement weather or other appropriate reasons.
BSSSRVING OF FACILITIES
]:1. Collepville residents and locally recognized groups shall have
_ priority over non residents in reserving park facilities.
The Parks and Recreation Department will reserve all facilities.
BSSS$VING OF FACILITIES ON SIINDAYS
12. Athletic leagues and tournament play will not be conducted
Sundays. However, facilities may be utilized for open play.
Exceptions must be made by the Coordinator of the parks system.
Ordinances
Page 4...
FACILITIES IISE AGREEMENT
13. Athletic Associations are required to have a facilities use
agreement with the City before utilizing City athletic
facilities.
SAFETY OF PATRONS
~,. .
14. It shall be unlawful for any individual or group of individuals
to participate in any activity in anp park or playground area
when such activity will create a danger to the public or may
be considered a public nuisance.
The director of parks and recreation may designate particular
locations within the park and playground areas for specific
activities and when deemed necessary, he may limit the conduct
of such activities by the issuance of special permits upon
. application, which permits shall set out the particular
conditions under which activity is permitted. Overnight camping
is prohibited on anp park property except by special permit
issued by the director of parks and recreation for such activity
on special occasions.
RESTRICTED PIIBLIC AREAS
15. It shall be unlawful for any person to enter any portion of
a: park or recreation area which is designated as restricted,
or to enter anp area during the hours of the day when said
area is not open to the public or to enter at any time park
and recreation area is closed •for the season. hours during
which the area is open to the public shall be posted by the
director of the parks and recreation.
CONCESSIONS - ADTHORIZED
16. The City Council may from time to time upon recommendation
of the City Manager grant concessions for the operation of
amusements, refreshment stands and related concessionaire
-~`-=~--facilities for operation in municipal parks and playgrounds.
-- Any such concession- shall be granted upon a written contract
.-~.- detailing the privileges, duties and responsibilities of the
concessionaire and providing adequate protection for the city
and its citizens.
AlQ3PTDED 01-14-91. The City Council map from time to time upon
recommendation of the Park and Recreation Board grant
authorization for the operation of amusements, refreshment
stands and related concessionaire facilities for operation
under the jurisdiction of the_ Parks Department. Any such
authorization shall be granted upon a written contract detailing
the privileges, duties and responsibilities of the concessionaire
and providing adequate protection for the city and its citizens.
~~
Ordinances
Page 5...
DRIVING VEHICLES AND ANIMALS
1?. It shall be unlawful to drive or propel any vehicle over or
through any park or playground except along or upon park drives,
parkways, or park boulevards, or to drive or propel along or
over any park drive, parkway or park boulevard any heavily
laden vehicle or vehicle carrying merchandise, goods, material
or rubbish, or market wagon, milk wagon, dirt cart, moving
van, dray or truck; and it shall be unlawful for any person
to ride or drive any horse or other animal over or through
any park or playground except along and upon designated paths.
ESECTING STRUCTURES
18. It shall be unlawful to place or erect any structure, sign,
bulletin board, post, pole or advertising devise of any kind
whatever in any park or playground, or to attach to any tree,
shrub, fence, railing, post or structure within any park or
playground; provided, however, the director of parks and
recreation may permit the erection of temporary decorations
on occasions of public celebrations or holidays.
REl[OVING, MUTILITATING PROPERTY
19. It shall be unlawful to remove, destroy, mutilate, or deface
~:~ any structure, monument, statue, vase, fountain, wall, fence,
railing, vehicle, bench or other property in any park or
playground.
SAME-TREES, SHRUBS, FENCES, ETC.
20. It shall be unlawful for any person to cut, break, deface or
in any way injure the trees, shrubs, plants, grass, turf, seats,
fountains, fences, structures, improvements, ornaments, or
property within or upon anq of the parks or playgrounds.
TEASING,. INJURING OR BILLING ANIMALS
21. It shall be unlawful to tease,. annoy, molest,. catch, injure
or kill, or throw any stone, object or missile of any kind
- at ,. or strike with any stick, object, or weapon aay animal,
bird, fowl, or fish in any park or playground.
:.
Ordinances
Page 6...
IINNECESSARY NOISE, PROFANITY, ETC.
22. It shall be unlawful for any person to make, continue or cause
to be made or continued at any recreation facility any loud,
unnecessary or endangers the comfort, repose, health, peace
or safety of others. It shall be unlawful for any person to
use any boisterous, insulting, profane language or to conduct
oneself in a disorderly, Lewd, obscene or lascivious manner
in any park or recreation area.
1[ETHOD OF DETER1iINING "RESIDENTS AND NON RESIDENTS"
23. As used herein, a person desiring to use or participate in i
any activity held in a recreation facility may prove that he ;•;~
is or is not a "resident" and resides or does not reside within ~•
the corporate city limits of Colleyville, Texas, by presenting
the person in charge of the facility with one (1) or more,
if requested, of the following bearing that person's true and
correct address:
(1) A driver's license issued by the State of Texas showing
the address of that person;
(2) An envelope bearing a cancelled United States Postal seal
showing the address of that person;
(3) A City of Colleyville water bill stub showing the address
of that person;
(4) A tax statement showing the address of that person;
(5) A voter's registration certificate showing the address
of that person.
Any person not having anp of t•he foregoing or being unable
to furnish same, may furnish proof that he is a "resident",
as herein defined, by using one of the above methods bearing
that person`s parents or legal guardian's correct address.
The person's parents or legal guardian's correct address.
The director of Parks and Recreation, or his authorized
representative, may make such further rules and regulations
as are necessary for the uniform determination of those persons
who are "residents" and "non residents" as herein defined.
STBIICTQRED AND SIIPERVISED ACTIVITIES
24. (A) Residents will be given first priority to register for
those activities which are directly structured, supervised,
and limited as to number of participants hereinafter referred
to as structured activity, bq the City of Colleyville through
its Parks and Recreation Department. The initial registration
period will be for Colleyville residents only.
Ordinances
Page 7...
CB) After the initial registration for residents, non residents
will be allowed to register for structured activities. Non
residents register for any opening on a first-come, first-serve
basis..
(C) Fees may be charged to non residents registering for the
structured activities. A non resident map be charged a fee
twice the amount of that fee charged a resident for the same
activity. If a resident is not charged a fee for the activity,
then the non resident may be charged a reasonable fee. Fees
are set and payable to the department of parks and recreation.
(D) Nothin herein shall ~`
g prohibit the director of parks and
recreation or his designees from setting the maximum number
of artici ants in a ~'~
P p given activity.
PARKS AND RECREATION ADVISORY BOARD
AGENDA BRIEFING
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1 MEETING DATE MAY 30, 1991
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