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Home My WebLink AboutParks and Rec Advisory Board-Agenda Packets-5/16/1991o5r~~ ~ ,a~~.~. ~ city of 5 -~. a Ila Pik: Texas AGENDA PARES AND RECREATION ADVISORY BOARD MEETING Thursday May 16, 1991 7:00 P.M. CALL TO ORDER APPROVAL OF MINUTES City Hall 5400 Bransford 1. DISCUSSION AND CONSIDERATION OF LOCATING A PARS AT THE WATER TOWER SITE IN THE WESTERN TRAILS ADDITION 2. DISCUSSION OF A CONTINGENCY PLAN FOR SOCCER FIELDS 3. DISCUSSION AND CONSIDERATION OF A CREATIVE PLAYGROUND ~ 4. DISCUSSION OF PAVILION AT SPARGER PARg 5. DISCUSSION AND CONSIDERATION OF A PARE NAME FOR PARg AT ROSS DOWNS 6. DISCUSSION AND CONSIDERATION OF PARS ORDINANCES 7. DISCUSSION AND CONSIDERATION OF A FACILITIES IISE POLICY 8. REPORTS A. Parks and Recreation B. Park Board Chairman C. Other Committees 9. OTHER CONCERNS ADJOURN P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 281-4044 DRAFT DRAFT PARKS AND RECREATION ADVISORY BOARD MINUTES ~~ APRIL 29, 1991 DRAFT JOINT WORK SESSION WITH CITY COUNCIL-T.P.W.D. GRANTS The Park Board and City Council met to applying for Texas Parks and Wildlife the consensus was to withhold applying January. discuss various grant strategies for grants. After a lengthy discussion, for a grant in July and pursue one in CALL TO ORDER The regular meeting was called to order at 8:45 P.M. by Chairman Linford on Monday, April 29,1991. ROLL CALL: PRESENT: Chairman Linford, Gail Mills, Cheryl Livingston, Mike Shelton, Mike Billings, Jim Hoff, David Fain, Parks and Recreation Coordinator and Sharon Curry, Recreation Supervisor ABSENT: Lila Coley, Paul Vigiletti APPROVAL OF MINUTES CHERYL LIVINGSTON MADE A MOTION TO APPROVE THE MINUTES AS PRESENTED. MIKE BILLINGS SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. 1. DISCUSSION OF OVERLAPPING OF THE SPORTS SEASONS After a discussion of the early registrations and early practices for both baseball and softball it was decided to table this item until a policy statement can be drafted. 2. DISCUSSION AND CONSIDERATION OF MASTER PLAN OF DEVELOPMENT FOR TWENTY-TWO ACRE SITE David Fain presented a proposal from Schrickel, Rollins to prepare a master plan of development. The proposed cost of the plan is $8,400 which includes two meetings, 4 alternative drawings and a final plan. Gail Mills stated that although she thinks the City needs the plan, she is concerned about the number of plans that have been developed and not having funds available to complete them. Alan Linford replied that the Bond Committee needs this plan; not having the plan leaves the City vulnerable to the same situations as now exist at City Park. He stated without a master plan of development, it is open for citizens to develop their own plans on the site. Parks and Recreation Board Minutes of April 29, 1991 Page 2... After a discussion regarding cost comparisons for the plan, and questions regarding Shrickel, Rollins familiarity with the City, David Fain reported Schrickel, Rollins is very knowledgeable about the City and its needs. He stated professional services are not subject to bid, and he is very confident with the services they provide. The Board concurred with their confidence in Shrickel, Rollins. A brief discussion ensued concerning the use of adjacent property and the lease or purchase of the adjoining TU Electric property, along with discussions regarding the Church cooperating with a co-op parking lot. JIM HOFF MADE A MOTION TO AUTHORIZE SHRICKEL, ROLLINS TO PROCEED WITH THE DEVELOPMENT PLANS AND REPORT BACK TO THE BOARD, AT A COST NOT TO EXCEED $8,400 TO BE EXPENDED FROM THE VOLUNTARY PARK FUND. MIKE SHELTON SECONDED THE MOTION AND AMMENDED IT TO INCLUDE DEVELOPING A CONTINGENCY PLAN FOR USE OF THE TU ELECTRIC PROPERTY AND THE CHURCH COOPERATING ON A CO-OP PARKING LOT. THE MOTION CARRIED WITH A UNANIMOUS VOTE. 3_ DISCUSSION AND CONSIDERATION OF A CREATIVE PLAYGROUND Gail Mills stated she is still concerned with the wood construction. Alan Linford stated Cheryl Feigel is familiar with a site in Connecticut that was constructed approximately six years ago, and she is having pictures forwarded to her for the Board's review. Mike Billings is familiar with a wooden playground he helped construct in San Angelo fourteen to fifteen years ago, and he would check on the condition of that equipment and report back to the Board. Jim Hoff stated he has some concerns about pipe. Wood is sometimes forgiving where pipe leaves bumps immediately. Gail said she would like to know where the first one was built. She also stated that she knows a certain amount and size have been budgeted for the playground at City Park, however she is hearing comments about people requesting play areas closer to the ballfields. Alan stated he and Terry Cheek have discussed this situation, and the area in front of the concession stand would be ideal for a smaller playground. It was the consensus of the Board that they are not in a position to recommend construction of the Creative Playground to the City Council until it is more comfortable with the questions. They recommended David Fain talk with staff in other cities where the playgrounds have been constructed. Parks and Recreation Board Minutes of April 29, 1991 page 3... 4. DISCUSSION AND CONSIDERATION OF THE PURCHASE OF PICNIC TABLES THROUGH THE VOLUNTARY PARK FUND David Fain stated there are a number of requests for additional picnic tables throughout the City, along with a need for more in Sparger Park and city Park, along with Lockett Park and the new ten acre site. He recommended the purchase of ten (10) 6' aluminum tables. The tables could be fastened to the ground and could be moved to other locations as needed. There was some discussion regarding the cost of wood tables, and the consensus was wooden tables, while less costly to purchase, are not as durable and would not last as long as aluminum. The number of tables requested was also discussed in terms of needing more to place in the shelter when it is constructed. The Board was concerned with requesting funds for ten now and having to request additional funds when the shelter is complete. It was decided to purchase twenty-two tables; ten to be used now, twelve to be used in the new shelter. JIM HOFF MADE A MOTION TO APPROVE THE EXPENDITURE OF UP TO X7,000 FROM THE VOLUNTARY PARK FUND FOR THE PURCHASE OF TWENTY TWO ALUMINUM PICNIC TABLES: TEN TO BE USED IMMEDIATELY AND TWELVE TO BE STORED UNTIL THE SHELTER IS COMPLETE. MIKE BILLINGS SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. 5. DISCUSSION AND CONSIDERATION OF A PAVILION AT SPARGER PARK David Fain presented a letter from the City Engineer with his recommendations for locations of the pavilion at Sparger Park. The three locations he recommends being: #1-east of the playground; #2-on the parking lot; #3-on the north edge of the parking lot. (See exhibit A). Cheryl Livingston stated she is concerned with placing the shelter so that it is aesthetically pleasing. She is concerned with blocking the view of the park with the construction of the shelter. The Board discussed the possibilities of all the locations. Location #2 was eliminated due to the loss of the parking area. It was decided to place the shelter in location #1, and to notify the neighbors that the shelter would be constructed and give them the opportunity to attend the next meeting. A discussion ensued about the various types and styles of pavilions to construct. The possible uses were considered in choosing a style and it was decided an octagon shelter would be the most aesthetically pleasing, while providing adequate space for various uses. CHERYL LIVINGSTON MADE A MOTION TO APPROVE AN OCTAGON PAVILION, APPROXIMATE SIZE TO BE 34' X 34'; TO BE CONSTRUCTED WITH NO WALL AND NO FIREPLACE. THE PAVILION IS TO BE CONSTRUCTED WITH BRICK COLUMNS AND COMPOSITION ROOF, WITH WATER AND ELECTRIC CONNECTIONS IN LOCATION #1. GAIL MILLS SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. Parks and Recreation Board Minutes of April 29, 1991 Page 4.. . 6. PRESENTATION OF THE SUMMER RECREATION PROGRAMS The final plans for the summer recreation programs were presented to the Board. NO ACTION TAKEN 7. DISCUSSION AND CONSIDERATION OF PARK ORDINANCES TABLED DUE TO LATE HOUR 8. DISCUSSION AND CONSIDERATION OF FACILITIES USE POLICY TABLED DUE TO LATE HOUR 9. REPORTS TABLED DUE TO LATE HOUR 10. OTHER CONCERNS A brief discussion concerning the bond election was held. NO ACTION TAKEN ADJOURN MIKE SHELTON MADE A MOTION TO ADJOURN THE MEETING AT 11:15 P.M.. JIM HOFF SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. Respectfully submitted: Sharon L. Curry, Recreation Supervisor Approved: David Fain, Parks and Recreation Coordinator MEMORANDUM TO: David Fain Park Department FROM: Mike Jones ,/ /YV ~/~/~~ Engineering Department SUBJECT: Proposed Pavilion at Sparger Park DATE: April 24,1991 Per your request, we have reviewed and evaluated possible locations for the proposed pavilion at Sparger Park as they relate to the flow of stormwater along the Little Bear Creek floodplain/floodway. Based upon our review we offer the following comments for your consideration: 1. The entire park site lies in the 100-year floodplain per the Flood Insurance Rate Maps published in 1982 for the City by the Federal Emergency Management Agency (FEMA). 2. The floodway boundary line begins at a point approximately 560 feet south of Little Bear Creek along Bedford Road, then extends in a east-southeasterly direction across the park. This floodway line could be more specifically described as beginning at the north side of the driveway into the southern parking area and extending to the east along the north side of the new playground area. From the playground area the floodway runs in an east-southeasterly direction to the park boundary. 3. The most desirable location for the proposed pavilion from a flood management point of view would be either directly east or west of the new playground area (see Location No. 1 & 2 on Exhibit A). Both of these locations would be out of the floodway limits and fill could be placed to raise the pavilion above the 100-year flood elevation. 4. A third location would be a site just north of the existing southern parking area (see Location No. 3 on Exhibit A). This location would be just inside the floodway limit line but could be justified as long as a minimal amount (less than 1 foot) of fill is placed to raise the proposed structure above the existing ground elevation. 5. A pavilion at Location No. 3 would be subject to being inundated by flood waters to a depth of five (5) to six (6) feet when Little Bear Creek is at its 100-year flood stage. We hope this has appropriately addressed your questions regarding this matter. Should you need any additional information, please advise. MAJ/czf/sel park cc: C. Robert Stripling, City Manager Lloyd Wood, Director of Public Works f J 1 ' r ~ 1 ~/ %IS11MG fS ~ I I ' \ 1 I / t 1 ~' .j i ~ 1 \ ;~_ ~` - T - ( I EY ISfING 20' IRl UIIU IY EA$EHENI _ I 1 - ! 1 I - li I I 1 I III ~I (+ _ ! r PROPOSED G' WIDE ASPHAl11C / _ 1 PAIR. SEE DETAIL ON i () I SHEET N0. 9 I I _ ! I / JOGGING PATH WAS - 1 I LENGTHENED AT -- OWNERS REQUEST i , ! ,~ 1 / - I USIINhi ~NI f'; -- I ~ ~ - 1 I I ~ i.. I 1 I I ( ~~ l I I I s 1 / -~"+ l ~- 1 _ _ /5 _ ~- __- -~- i - 1 1 1~ - _ ' e-PIL ~- - ~.. - 111 , zG: - $AN, eI R I ~ _ / rns I CRfFK - i ~ 1 I - f ! , _ - ~ ~UTURE ATHLETIC FIELD - n~ ~ O~ (" / I •~ ~ EXISTING - F _ , r 1 ~ TREES f0 I ---(((\\\ , ~' `, ~ ~ 1 I 8E REMOVE I 0 , F V ) ! E' EYISIING SAN. I - S E ,t` ~ S ! I SExEa wE ntglE ' t - - 1 ! ! / / ,/1 ~ ,~ ,%~• JOGG G~PATH WAS CHANGED~`~) ~I _ -~ ~ DC1E O,CONTRACTORS ERROR ' ' ( ~ ~'\ IN R161NAL LAYOUT I~b ~ , - PROPOSED RES1 ROOM FACIU TY I I \ ' ~~, + SFF SIIEETS N0. 7 b 8 FOR D -TAILS I ~y ,~~/ ~~ " ' ~ ~PIi0P0.;11) DRINKINfi FOUNTAIN, PROPOS DR ~' / slf Dr TAILS ON SIEEI H0. 9. JOGGING PATH WAS SEE DE TAI IIEEt ~ - ' ~~~ CHANGED DUE TO _ _ i~ , POSSIBLE FUTURE '~ rROP9sED PL.AYIiHOUNU ADDED PARKING ~~ ~ './ ~ ARENA. E[/SIIEEI N0. 9 EA_ ~ -- 1 I ~ OR IA14S I ~~ r, ~ ~ ~/ I / ~ I_ / `>y / -(I[RLY SPACE ~ ~-~, :.~. ~-'' __ ISI INS, ,U' iRn I ( ( I 6)00515 ~_ ~ -,~~ ~G/ P H WAS UI Ilr IASIMNI i i_ _ _ i O ~ _ - ~T .f, 1'1 I _ FUTURE 1ENNI$ ~I •~ ~ F~ISIIMG •. -~ lalt~ ro r ~ COURTS o _ .~;t += b i / ar iln IN 1 ~l , '?. {~ '^~~ ~,~-i ..I.> I- I I~IC ~. INS. .~ ~ 2 .-II..,-~~ ~ ~Nlr Srn it .!' 201 9.51 I ; v ~• ~~ , ~ ~ ~` DgtAINAGE SWALE RELOCATE wl osls f ~~•~ ~ ~ I~~ -,, '--cam ) D E TO r•S-ONF-I=JC-?-SNIT-kI-TR~ g f~'°1~ ~~' I _ ~~ F -`~.•, 1 ONG ROAD r s ~ •,~ ~ I L - H / RO~OSFU 1~' WI11F A$PHAIIIG~- ~~ „~ i ~~•5~ PATH. SFF DE I A-LL,Qli-S T N0. 9 ~ -``t" f~ ~~'~,' .•, ,~1DN~ tA~NY 'r' '' ~ _ / / ~ I11cuN~~ iu1I5 . •-~0 /PARK SIGN. 'S" ~~ .'.~L.. ~ • L.B.CAb. 't,:'~ ?•. 5G 5 ~ j / rr~ic DE 1A I LS ON SIIEEI Np.-~ - Ia roLE wleor 5:.t' ~ 1•';+ '~• •' ,/~ - - - - SIGN RELOCATED -- ---}- _ ~~•' ' N ~ ~ I 872.0/ • _ ` ,.~.T J•--+~ - AT-'OWNER'9~'•'-, ~ _- ~~11G NEES _ _~ _ I ,~ ` •T~ • r tl"w - __.-w.-_._.... -__ __ ~ ~_- h M bTEIAL cND= 6 E U F O R U k11S11NG P" WAIEa UN•' p ~ A PG E.wi OF ! ~;iAP=i Ij \\ • I' - F D F: T A I L~--+--_--`-fir. ~_ ~+ S~ T t S c -9 1 ~ PIPE ELIMINATED DUE ~! ~ - ~SH~t ~ ~ ~ • y T(1 flonl~leer rueelre 111 PARKS AND RECREATION ADVISORY BOARD AGENDA BRIEFING ~111111t1111tiitii11i1111111111111111t1it111111it111t1tititiiiililiiit111ttti11i1t11 n.~ 1 AGENDA ITEM # ~ .yt, ~ 1 SUBJECT LOCATING A PARS AT THE ~~' " ~"' • ~•/A~ ,1 IY~•••t~ , 1 W®TFR TOWER SITT IN I ~ ~~ ~~~~rr 1 ~PSSTPRN TRAILS ADDITION .~. ". ' ~~;~`~ ~. ~~~ ". ~~ ~ ' 1 MEETING GATE May 16, 1991 liiiti1i1i111111111111111111111111111111111111111111111i1111t1111111111t1111111111111 i 1 1 OVERVIEW: 1 1 --___----- -- 1 1 Staff will brief the Board at the meeting. 1 1 1 i 1 1 i i ~ 1 1 1 ~ 1 1 1 1 1 1 1 RECOMMENDATION: 1 ---------------------- 1 1 1 1 1 1 1 1 1 ~ 1 ~ 1 1 1 ~ 1 1 1 1 1 1 i Parks and Recreation Co inator Signature Date y y ~ '1111i1111it11111i1111111T1i11tt111111i11111111ttt111111i11111111111iti1ti111itt11ti11i 1 DISPUSITIUN 1 STAFI= REVIEW 1 i 1 1 1 Approved 1 1 1 1 1 i Other 1 i i 1 i 1 1 1 Y 1 1 ~1111ii111i111111111T1ti1i111111t11i11i11i111i1t1111111it1t1t11t1i1itit11i~t11111ii111( PARKS AND RECREATION ADVISORY BOARD AGENDA BRIEFING ~111111t1111t11ititt11111111111111111111111111111111t1~i~-tt~~ti~i1111t111tt1.111t111t 1 AGENDA ITEM if 2 ° `",7,~ „~''~','~•'~' ';., ~ _ ~ ~ •/+~;~Cr y SUBJECT CONTINGENCY PLAN FOR ~ 11 *`=~' ~•'; err,.' ' 1 SOCCER FIELDS ~~r' ~" ',,,;• ~ ,-. ~..•y.,• ' •, ~ F,,~ `"'~ , 1 MEETING DATE llav 16 , 1991 ~ 11i1t1111t1111111111t111111111111t1t11t11111111111111t1111111111111111111111111t11111 1 1 1 OVERVIEW: 1 1 ----_~____ -- 1 ~ With the possibility the City could loose the Pleasant Run Soccer 1 1 Fields, it is necessary that a contingency plan be developed for the ~ 1 fall soccer season. 1 Y 1 The Soccer Association has requested City Park as the site to w ~ accomodate the soccer program. They have requested that 2-under 6, •1 1 2-under 8, 2-under 10, and 1-under 12 fields be located at City Parka 1 Staff will present the contingency plan at the meeting. 1 1 1 Y 1 RECOMMENDATION: ~ 1 y 1 1 1 1 1 1 1 1 ~ 1 1 ~ ~ 1 1 t 1 1 1 ,~ ~ ? 1 1 M~.Y ~~~ 1991 __ 1 y Parks and Recrea Coordinator Signature Date y 1 ~ 1t11111t1t11111t11t11111111111tt111t111t11t111111111111111111111t111111t111111111111tY Y UISPUSI7'lUN 1 Sl'AFI= I~LVIEW ~ 1 1 1 1 Approved 1 1 1 Y 1 1 Other 1 1 1 1 1 1 1 1 1 1 1 111111t11111ti1111t1tt111t1t1iT11111it1111tt11t1111tt1tttittt111111t1111tt~1t1t11t1t1Y :::'~'~ ' PARKS AND RECREATION ADVISORY BOARD AGENDA BRIEFING :11itt1t1111iit1it11111111i11111i1111t111i1t11111111t1ttttti~11~t111iiit1ttl_11111111 1 AGENDA ITEM ~ 3 ° `y.~,,~;~.a.~,,~•.v, ~ ,r)f ~~~ .. ~,;.t~:.~ .; ~.,., i 'r •' Y. ,~'..' ? r 1 SUBJECT CREATIVE PLAYGROUND ~j•'~,~'*!:~~{pry; ~~ ~,.}~• +.J ,» ' ~ 1 MEETING DATE May 16 , 1991 11it11tiit1t11it1111tt11111111111t1111i111111111111111t11111tt111111111t111111t111111 1 1 1 OVERVIEW: 1 1 ___.____.__.____ 1 1 1 1 Staff has contacted other municipalities that have built a 1 1 Leather's Playground. Enclosed are those comments. 1 1 1 1 ~ y ~ 1 1 1 1 1 1 1 1 1 RECOMMENDATION: 1 ------------------------ 1 1 1 Staff recommends constructing a Leather's Playground at City Park. 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 i 1 1 1 ` 1 1 i/' ~ ~N May 13, 1991 Y 1 Parks and ecrea Coordinator Signature Date 1 1 1 1111t1t11111111t11tt11111i1111i11ttt111t111111i111111111111111111111tii1ii111111111 1t1 1 UISPUSITIUN 1 Sl'AFI" ItCV1EW 1 1 1 1 1 Approved 1 1 1 1 Y 1 Other 1 1 1 1 1 1 1 1 1 1 1 .. ~,... r"' ~ 11111111111111111i111ti1111i1t1t11tt1111111111ttt11t1t11i1i111i11i11111t111111it1111y CRBATIVR PLAYGROUND CONTACT RRPORTS Tim Schnegal, Grand Prairie PARD was contacted regarding construction of a Creative Playground. They have two, one six years old, one four years old. He stated the playgrounds are in good condition and hold up as well as commercial equipment. Some creacking exists and it must be sealed once a year. The only thing he would do differently is put a concrete border, instead of wood. Tim stated he would build another Creative Playground and would recommend Colleyville Build one. He stated the overall PR far out weighs the maintenance required. Location: North Carrier Parkway, mile north of I30 Jerry Wilchut with the Dallas PARD states their playground in Kids Springs Park is over five years old; it looks nice and holds up well (when they're not trying to burn it!). He stated it requires a little more maintenance, however it is heavily used by the children. He thinks it is a good idea and recommends we build one. Location: Kids Springs Park, 700 West Canty, Oak Cliff (Mapsco 54B) PARKS AND RECREATION ADVISORY BOARD AGENDA [3RIEFING i111111i1ii111iiii11111ii11111111i1111i111i1111i11111~t~.t~i~1~11111ii1111i1_i11ii111 1 1 AGENDA ITEM # 4 " ~' Y ~ '~ ~ ~' 1 SU[iJECT PAVILION AT SPARGER PAR yJ 1 1 1 1 MEETING DATE MAY 16 , 1991 y .::wi~:~:i:^. 11i1i1i111111ii111111i11111111111111i1i1111111 y11111i111111i11111111i111111111111111 1 1 1 OVERVIEW: 1 1 ----------_- 1 1 Several citizens have voiced concerns about the location of the 1 1 Sparger Park pavilion. The Tara Home owner's Association has also 1 1 expressed a concern and will discuss the issue at their May 14 1 1 meeting. Therefore, Staff recommends that the location of the 1 1 pavilion be reviewed again at the May 16, 1991 meeting. To assist 1 1 in locating a site for the pavilion, the Board will meet at 6:45 P.M.1 1 at Sparger Park. 1 1 1 1 1 1 1 1 RECOMMENDATION: 1 ---__----_----------- 1 1 1 1 i 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 ~ ~ 1 Y ~,~,v~ May 13 , 1991 1 1 Parks and Recr ation o dinator Signature Date 1 1 1 11 i1it1111iti111iii1111iti11i111111i11111111111 11111111i111111111111i1iii11i111i111 111 1 UlSPUS1TlUN 1 S1~AFI= ItLV1EW 1 1 1 1 1 Approved 1 1 1 1 1 1 Other 1 1 1 1 1 1 1 1 1 1 1 w1 i1i111i1i111i111i1iiii1111ii111iii1111111ii1i1111iti1i11iii1ii1i1ii1i11i1iitii111ii1 PARKS AND RECREATION ADVISORY BOARD AGENDA BRIEFING ##~1111t11Tt111t1T1ttiT1111T111t111111t11111t1t11ti1111~ittt~~~~yttlt1tt11ttt11t1t111 ~~ ~ ~ ;~ ' vy !ti,v, r ~' 1 AGENDA ITEM ~ 5 T• • 1 SUBJECT P .rk Nam fc~r Park at -~~,f~*''`;Tf~1~~;, ;,i„~.~>;f,,,,~ ~ri,.~' 1 moss Downs ~ , .,~1",`.~, ~, .-• ~;'~;p `~;~ 1 MEETING DATE May 16 , 1991 ~ ! 1T1TTT11ttTTTt1T11111t111111111TT1111TT11111111111111111111T1t111111111T11T111t111111 1 t T OVERVIEW: 1 1 ___________~ 1 1 At the May 7, 1991 Council meeting, the City Council approved the 1 1 Master Plan for the Park at Ross Downs. However, the Council 1 1 did not approve the name for the park. ~ T 1 T ~ T 1 T 1 T T 1 1 1 1 1 RECOMMENDATION: 1 _______---------___--- 1 . Therefore, Staff recommends the Park Board consider another name 1 T for the Park. T 1 1 T 1 1 ~ 1 ~ T 1 1 1 1 T 1 T 1 1 T ~ T T ~/iw PJIay 13 , 1991 1 ~ Parks and Recr i Coordinator Signature Date 1 1 1 iTtt111TTi1t1111TTT111T1T111t11T111111TTTTT1111T11t11tt11111t11111111t1t111111it1111ty T UISPUS171UN 1 Sl'AFH ItLV1EW T T T 1 1 Approved T T T T ~ 1 Other 1 1 1 1 1 T 1 T T 1 1 11i1111111T1111Tt1T11111it1111T1111Tt111111111it111t1111111111tT111T11T1t1t111it1tT1t1 PARKS ANO RECREATION ADVISORY BOARD AGENDA BRIEFING ~i1111111i11ti1111i11111111111111111111i111i111i1111i1~it-t111111iii11ii11tiT111111ii 1 AGENDA ITEM # ~ ~,q. ,F'•`'ur.,, '¢,~y '~ ~~ ~•~ ~r7.ff~.'A~`.~,.~•.,:.,•r.~ ~ ~'; ~. i SUBJECT P .rk (~rdi na.n .P~ 1f' ~T.t~'~~~~~~fi^, ;~~. E:~.~..; 1t ,f. r, .a~~~; i ' A ,1. ~'y'~~ 1~ Tr• ~~ ~, ,,;~ ,~ 1 MEETING DATE Mav 16 ~ 1991 ./~~~ ' ~ • •~• .. . i .~~{f •:1f.' .'~~',.".,,~~ ~,~;.., itx4l:n.~ ~.~,~;.h, •,:s•..Sfil.~ilaif'~ ,.. i1i11i111i11i11i11i11i111111i11111111ii111111111111111111111i11111111i1i1111111111111 1 T 1 OVERVIEW: 1 i ____________ i T Please bring copies from previous packets. If you need additional 1 i copies, please let us know. i 1 1 1 1 1 1 1 1 1 1 1 1 1 ~ i 1 1 RECOMMENDATION: i ---_~_---------_____ i 1 1 i Y i i 1 i 1 1 i 1 i i i i 1 i 1 1 1 1 ~ ~ 1 1 May 13, 1991 1 1 Parks and R creatio Coordinator Signature Date 1 1 ~ '11i1111i11i11iii11i1i11ii111i11i11i11iiii111i11i1i1111i11111i11i1i1i111i1111i111111tiT 1 UISPUSITIUN 1 STAFI= ItEV1EW i i i i i Approved i 1 i i i 1 Other 1 1 1 1 1 i 1 i i i i 1111111111111111ti11i111i11i11i11111i11111i111111111i1tii111111i1i1i11111i11111i1ii11i PARKS ANO RECREATION ADVISORY BOARD AGENDA BRIEFING _ i11T111111T1TT1TTTT1TITTTTT111T111T11T1T11T11T11TT1TTlitittttttttVtVTlTitttl_i111T111 1 ~,t~-- ;+;~- ~--~ rte. 1 AGENDA ITEM ~ 7 ~'~ ~' '''' ~' ~' ~ t' :~..ti::. ~~.' ~ +r' 1~~~,~ •~.~ ~,~ fir` 111 ~ SUBJECT Fa~i 1 i ti F?c TTca Apj,ir3z~ 1f f;•jy~,b~,'~',.'~1~~; *~, ~!'•r,,., +f Jr 1 ~. Yti 11 '" / .i ~~~ ' 1 MEETING DATE May 16 1991 ~~'W~:. 11TTTi111TTTTTTT111T1T1TTt111111TT1T11111111111111T11T111111T11111111111111111TTii111 1 T 1 OVERVIEW: 1 1 _--_--_ ------ 1 1 Y T Please bring copies from previous packets. If you need additional 1 '( copies, please elt us know. Y y Y 1 y 1 1 1 1 1 1 1 w 1 Y 1 RECOMMENDATION: Y ----------------------- 1 . y 1 '1 Y 1 1 y 1 y 1 1 y Y 1 11 1 Y 1 ~ 1 1 ~ Y Y ~~ Y 1 C~/1~,-' Mav 13 , 1991 ~ 1 Parks and Recreati Coordinator Signature Date 1 y y 1T11t1111111111T11 11111111T11111111T11T1T111TT111T111111111111T111111t1111T11T1T11Y Y UISPUSITIUN 1 Sl'/11=1= I~EVIEW 1 1 1 Y 1 Approved 1 T 1 T y 1 Other 1 1 1 1 y 1 T 1 T T T ~ 1111T111111111111T11T1TT1T1TT11111111TT11TT1T11T11tTT1T1111T111Tt1iT~1111T1TTT1T1111Y PUBLIC LAW 99-54-JUNE 20, 1985 Public Law 99-54 99th Congress Joint Resolution To recognize the pause for the Pledge of Allegiance as part of National Flag Day activities. Whereas by Act of the Congress of the United States, dated June 14, 1777, the first official flag of the United States was adopted; and Whereas by Act of Congress, dated August 3, 1949, June 14 of each year was designated "National Flag Day" and the Star-Spangled Banner Flag House Association in Baltimore, Maryland, has been the official sponsor since 1952 of National Flag Day for the United States; and Whereas on June 14, 1980, the Star-Spangled Banner Flag House Association developed a national ~ campaign to encourage all Americans to pause for the Pledge of Allegiance as part of National Flag Day ceremonies; and Whereas this concept has caught the imagination of Americans everywhere, and has received wide citizen support and recogni- tion, and there has now been created the National Flag Day Foundation, Incorporated, to plan the Nation's Flag Day ceremonies: Now, therefore, be it Resolved by the Senate and House of Representatives of the United States of America in Congress assembled, That the Congress of the United States recognizes the pause for the Pledge of Allegiance as part of the celebration of National Flag Day throughout the Nation, and urger all Americans to participate on that day by reciting in unison the Pledge of Allegiance to our Nation's Flag, at seven o'clock post meridian eastern daylight time on June 14, 1985. SEC. 2. The Congress shall transmit a copy of the resolution to the National Flag Day Foundation, Incorporated, in Baltimore, Maryland. Approved June 20, 1985. LEGISLATIVE HISTORY-H.J. Res. 211: CONGRESSIONAL RECORD, Vol. 131 11J8:~-: June 11, considered and passed House. June 13, considered and passed Senate. 99 STAT. 97 June 20, 1985 [H.J. Res. 211] ~~ Schrickel, Rollins and Associates, Inc. Landscape.~rchitecture • Planning • Engineering C~ victor ~~. 3uue-. ,SLR lj ~ Kent E. 3esiev, .~~La j ~ ~c~^q~,4 Terry L Cnee!c..~SL.~ ~~ p Terrv t. Cuilenaer f ~ I -. `YS' OF Dino ). =erradi. PE ` - Fj Damei B. Hartman. PE March 2 7 , 19 9 0 '~ ~~ /•~R ^ ~ ~ ~ V~CC Mark C. Hatcrei..~~L~ ersnei Lindly, .~P.4 ~~ ~ X199 .• bert 4V. Rollins. PE C~~ ~`_. \O ene ~cnrickel. F.~SL~ Larry D. Stone. P~ Mr. Robert T. McDaniel OF / City Manager City of Colleyville P.O. Box 185 Colleyville, Texas 76034 ~0<<Fy~~~~F f RE: Mill Creek Site Plan/Park Grant Potential Dear Mr. McDaniel: This report is in response to your letter dated March 22, 1990. Your letter authorized and requested a preliminary review of the potential probability and/or problems which may be expected should the City pursue a grant from the Texas Parks and Wildlife Department for this location. Additionally, it is understood that I am not requested to provide a detailed analysis which identifies minor issues. The following comments are based on the "Revised Site Plan" attached to your letter and on comments received from the owner's engineer, Mr. Washington, at a meeting at City Hall on March 26, 1990. A83IIMPTIONB AND INFORMATION PROVIDED 1. Site Plan identified as "Revised Site Plan" prepared by Washington & Associates. 2. Proposed park property as shown within light green boundary. 3. Floodplain and floodway as shown with the red and blue lines, respectively. 4. Fill material will be located between the floodway and floodplain. This will require the removal of all trees within this area and is shown as shaded red. 5. Topography as shown on the map titled "Revised Site Plan". 6. Location of trees as shown on the aerial photographs transmitted. Schrickel, Rollins and Associates, Inc. March 27, 1990 Mr. Robert T. McDaniel Page 2 7. Information provided by owner's engineer, Mr. Washington, includes: a. There will be no channelization of the creek and its tributaries. b. There will be a retaining wall constructed at the rear of lots 13, 14, and 15, Block L. c. Cut material to be used to fill the red shaded area between the floodway and floodplain on both sides of the creek will come from borrow areas to become "ponds" located within the proposed park. d. The location of the "ponds" will not remove any trees which are substantial. e. General or fine grading may be required in the tributary between Glade Road and Mill Lake Drive. f. Side slopes created by fill material will not exceed a slope gradient of 20~ (5h:ly) and will not extend into the floodway. GENERAL OBSERVATION The comments contained in this report depend greatly on "intent" of design instead of engineering plans. At this time detailed plans showing earthwork modifications intended within the park are not complete. EBPECTED PROBLEMS AND DESIGN CONSIDERATIONS 1. The value of property in Block L located at the rear of lots 7, 12 through 16; and 20 through 26 may be excluded from property which could be used as local matching funds by the Texas Parks & Wildlife Department. The basis for this observation is that the property does not have easy access and visibility is severely limited. It should be noted that the indication is "may be excluded". This will be a subjective call on the part of the TP&WD staff. These two potential problems could be mitigated by the extension of two cul-de-sacs north to provide public access and view into the park. Schrickel, Rollins and Associates, Inc. March 27, 1990 Mr. Robert T. McDaniel Page 3 2. The close proximity of the creek bed to lots 13, 14, and 15 of Block L will require detailed design in order to avoid an adverse impact on the proposed park. This is where the engineer is suggesting a retaining wall. 3. The transport of storm water from the adjacent subdivision to the creek bed will require manmade features versus natural drainage across park property because of erosion. Underground storm sewer is generally preferable to surface flumes. 4. The presence of water features or ponds in the park could be an asset. However, the ponds should be located so as not to destroy trees, be visible from public streets, and have side slopes which will permit maintenance. Consideration should be given to the fact that the proposed ponds will require maintenance and safety enforcement. Examples of these include, siltation of ponds, plant material growth around the banks of the ponds, probable necessity for water sources to augment pond water and maintain pool levels, and visual and physical access by safety personnel. 5. Land areas within the park that are outside of the floodway are limited. The only areas of significant size are the rectangular space north of Mill Valley Drive and the irregular area at the east end of the subdivision north of Mill Valley Drive. There are no significant areas on the north side of the subdivision. This is important because facilities such as playgrounds, shelters or restrooms cannot be located inside the floodway. 6. In general, FEMA regulations allow parking areas and trails to be constructed inside the floodway provided they are set "at grade" without being elevated on fill. In planning the park, a question will be whether to locate parking within the park or to keep it on the adjacent streets. Schrickel, Rollins and Associates, Inc. March 27, 1990 Mr. Robert T. McDaniel Page 4 The development of the proposed park property as shown on the "Revised Site Plan" should be a very competitive application and would probably receive approval by the Texas Parks & Wildlife Department. This "opinion" is based on the following conditions and assumption. 1. Donation of the property to the City for a public park. 2. Park improvements proposed for the property would include multipurpose trails, picnic facilities, playground equipment, and classification/designation as a nature area. A nature area designation will require that the environmental characteristics including trees, creek, and animal/bird habitat remain somewhat intact. Additionally, the development of nature study stations would be desirable. These stations would deal with the identification of trees, shrubs, grasses, animals/birds, rocks/minerals, and other miscellaneous topics such as environmental history, age of trees, etc. 3. Pedestrian and visual access to the park site is not reduced from that shown on the "Revised Site Plan." 4. The preparation of a functional development plan showing the location of the proposed recreational elements which: (1) incorporate manmade recreational elements into natural settings of the park property and; (2) protects the desirability of the adjacent residential land uses. PROJECT PRIORITY SCORING ANALYSIS The proposed project should score in the mid 90's to 100 plus, using the 1990 TORP (Texas Outdoor Recreation Plan) criteria. The elimination of any of the proposed recreational improvements would likely result in a nonfundable point score. This report makes reference to the attached map. Additionally, you may make reference to previously submitted correspondence. If you require additional information, please call. Schrickel, Rollins and Associates, Inc. March 27, 1990 Mr. Robert T. McDaniel Page 5 Thank you for the opportunity of assisting the City on this important issue. The City and the adjacent subdivision will benefit from your efforts to properly develop the proposed park. The proposed park and related subdivision street pattern reflects the joint efforts of many and has the potential of becoming an excellent recreational facility for the citizens of Colleyville. These efforts alone will produce some of the points required to receive funding from the Texas Parks and Wildlife Department. Sincerely, SCHR,TCKE~ RO ly HL/ve S ~ND ASSOCIATES, INC. ~` i~ attachment i A3AanS SIHl 9NI131dW00 x03 n0A ~IMt/Hl , 3S iS3IlIAIlOd ONV SW11a90ad an0 1n08d n0A 1131 Ol IIVM 1S39 3H1 SI 1dHM 'Ot SaN3X33M~- S9NIN3A3-~ 100HOS a3J.3d-~ iS3I1~IAIlOtI a3H10 NI 31VdI0Il?1Vd Ol nOA~ x03 3WI1~ 1S39 3H1 SI 1NHM '6 - 3S - inoA ao~ a3~~o Ol 1N3W1aVd30 NOI1113a03a aNt/. S~IaVd. 3H1. 3XIl nOA, QInOM S3IlIAI1011 a3H10 1bFIM : - '8, inoA x03 x31138 W11aJ0ad 3Hl 3XHW NNO 3M MOH Sn 1131 ~ - 'L ON- i~ S3Jl~- i3n9V31 IIVB.L~ISVB a~Ml(1S b NI AVId Ol 3XIl n0A OlnoM '9 .. .. .. ON-~ S3A~""""""""""'iS3Wtl~J 3aoW AVId O1 3XIl noA alnOM 'S 3WNS-~ SS3l,.... 3a0W~ ...........................30IlOVad O1 318V 38 OInoHS nOJI ~INIH1 noA 00 'ti ON S3A-~Z" " " " " " " " " " " "' i21V3A 1X3N AVId Ol 1Nt/M n0A 00 ' £ ON-~ S3A-'~ ~9HIH1ANt/ NaV3l nOJI OIa 'Z ON j S3A cZ ............................:.........iN(L-1 3AtIH n0A DID 't A3AanS S,1NVdI0IlaVd 11118.L3)ISV9 H1n0A 3llIAA3ll00 t66t Cit}' of ® a Il~ Texas AGENDA PARKS AND RECREATION ADVISORY BOARD REGULAR MEETING MONDAY, MARCH 25, 1991 L.D. LOCKETT PARK 7:30 P.M. 315 L.D. LOCKETT DRIVE 1. 6:30 P.M.:WORB SESSION AT CITY HALL WITH THE PLANNING AND ZONING COMMISSION - REDIEW OF PARgLAND DEDICATION ORDINANCE 2. 7:30 P.M.: PARE BOARD WILL RELOCATE TO L.D. LOCgETT PARg A. CALL TO ORDER B. APPROVAL OF MINUTES 3. DISCUSSION OF OVERLAPPING OF THE SPORTS PROGRAMS - Requested by Cheryl Livingston and Jim Hoff 4. DISCUSSION AND CONSIDERATION OF MASTER PLAN FOR PARK AT ROSS DOWNS 5. DISCUSSION AND CONSIDERATION OF RECOMMENDING THAT A HISTORICAL COMMISSION BE APPOINTED BY THE CITY COUNCIL 6. DISCUSSION AND CONSIDERATION OF PAVILION AT SPARGER PARK 7. DISCUSSION OF TEXAS PARKS AND WILDLIFE GRANT STRATEGIES 8. DISCUSSION OF STRATEGIES TO BE UTILIZED WHEN PARK LAND IS ACQUIRED 9. ELECTION OF OFFICERS 10. DISCUSSION AND CONSIDERATION OF UPDATING AARP LEASE AGREEMENT 11. DISCUSSION AND COIv'SIDERATION OF A FACILITIES USE POLICY 12. DISCUSSION AND CONSIDERATION OF A CREATIVE PLAYGROUND 13. DISCUSSION AND CO?v'SIDERATION OF WATER SHED MANAGEMENT ORDINANCE P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 281-4044 14. UPDATE ON WEBB HOUSE PROJECT 15. DISCUSSION OF PARK ORDINANCES 16. REPORTS A. Parks B. Park C. Other and Recreation Board Chairman Committees 17. ADJOURN ~_ ® a Il~ Texas PARKS AND RECREATION ADVISORY BOARD MINUTES FEBRUARY 25, 1991 CALL TO ORDER The Regular Meeting of the Parks and Recreation Advisory Board was called to order at 8:05 P.M. on Monday, February 25, 1991. ROLL CALL: PRESENT: Chairman Alan Linford, Gail Mills, Cheryl Livingston, Mike Shelton, Lila Coley, David Fain, Parks and Recreation Coordinator, Sharon Curry, Recreation Supervisor ABSENT: Mike Billings, Paul Vigiletti, Jim Hoff SPECIAL GUESTS: Angela Cobb, Communications Specialist, GCISD; Terry Cheek, Schrickel Rollins; residents John Pace, Bob and Kathy Surmack PRESENTATIONS 1. PRESENTATION OF SCHOOL BOND PROPOSAL Angela Cobb, Communication Specialist with GCISD made a presentation to the Board outlining the propositions which include construction of additional schools; classroom additions and remodeling of existing schools; providing architectural fees; a natatorium with athletic facilities; additional dressing rooms and physical therapy; remodeling of stands and dugouts at Grapevine High School; additional land purchase for practice fields. NO ACTION TAKEN 2. PRESENTATION BY KATHY SURMACK CONCERNING ADDITIONAL PARK LAND ADJOINING L.D. LOCKETT PARK Kathy Surmack submitted a letter to the Mayor in 1989 offering to put her property up for sale to the City. She was told the City is looking for larger tracts of land, and was concerned with the size of L.D. Lockett Park and Bransford Park when she saw the park signs go up. She stated that the three property owners east of L.D. Lockett Park are willing to sell their property for park land. If purchased, the land would make a continuous link from Lockett east to the curve, where it would join TU Electric easement east to Bransford Park. The combination would make a nice linear park. P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 281-4044 rarKS ana Kecreat~on Board Minutes of Regular Meeting February 25, 1991 Page 2.. . Alan Linford gave some background information on the acquisition of Lockett and Bransford Parks. He stated the City already owned the Lockett property when the Board approached them about using it fora park and senior citizens center. Bransford Park is a historical site and has been owned by the City for some time. He went on to point out the Council's sensitivity to purchasing land for active recreation and stated there are a lot of issues to deal with suitability when looking at land acquisition for park sites. Alan also stated the Board is a recommending body only; they have no spending authority at all. The process for looking at the property in question would involve looking at a map to see how it will fit in with the overall park plan for the City; securing permission from property owners to look at the land; and making a recommendation on how to best serve all the citizens of Colleyville. Mrs. Surmack stated the purchase of these pieces of property would give the City three additional public building to conduct meetings, etc. There was some discussion among Board members on the number of groups needing meeting space and the determination was these buildings would not accommodate the number of people that need to attend some meetings. Lila Coley thought it could be put to good use. It may be out of the City's price range with the property improvements already in place, however she would like to look into it further. Kathy Surmack stated she was at the meeting to see how the Board feels about the possibility of the purchase. Alan Linford stated that the greatest basic need is for park land, and they are looking at large tracts of land to purchase. If they are willing to make a strict donation, and the only cost to the City is the loss of the property from the tax roles, yes the Board would be interested. Kathy stated a donation would be out of the question, there have been extensive improvements to these properties at great expense to the owners. Cheryl Livingston and Mike Shelton stated they would like to look at the property in the daytime. DAVID FAIN RECOMMENDED A LETTER STATING THE SPECIFIC INFORMATION ON THE STRUCTURES INCLUDING THE SIZE AND AGE OF THE STRUCTURES, ROOFS, HEATING, A/C. ETC. ALONG WITH A COST ESTIMATE BE SUBMITTED SO THE BOARD CAN STUDY THE PROPOSITION FURTHER. HE WILL FORWARD THE INFORMATION ALONG WITH A MAP TO THE BOARD PRIOR TO THE NEXT MEETING. NO ACTION TAKEN Parks and Recreation Board Minutes of Regular Meeting Febraury 25, 1991 Page 3... CITY PARK MASTER PLAN PRESENTATION BY TERRY CHEEK, SCHRICKEL ROLLINS Terry Cheek made a presentation to the Board on the final plans for City Park. He presented a colorized version of the 24" X 36" map, along with a slide presentation showing facilities similar to those planned for City Park. He stated the plan includes a little bit of everything for everybody. The plans include: a trail system; centralized concession/restroom area, four-plex baseball complex, unlighted soccer fields, tennis center, two multipurpose courts, sand volleyball court, picnic pavilion, picnic area, and beautification/landscape areas; and a playground area that can adapted to the Creative Playground if the Board so chooses. He stated even though the plans look crowded on the map, they will not be crowded when completed. this is a very functional, efficient plan. After presentation to the City Council at the next Council meeting, the Board will begin to market the plan to the citizens. David Fain will coordinate utilizing the colorized map and accompanying slides between Board members desiring to use them. NO ACTION TAKEN PRESENTATION TO MARY LOU BREIGER Chairman Linford made a presentation to Mary Lou Breiger and thanked her for being a "founding" member of the Parks and Recreation Advisory Board He stated the Board's appreciation for her service and dedication to the Board along with championing wildflower plantings. APPROVAL OF MINUTES Alan Linford made a recommendation that since the Minutes are being presented to the City Council before the Board has approved them each page should be stamped "Draft". There was some discussion regarding the length of the minutes. Lila Coley stated she thinks that according to Robert's Rules minutes should reflect only motions and votes. Alan stated he liked having more information in the minutes, however the action items should be highlighted so Board members can easily identify their responsibilities for the next meeting. David Fain stated the minutes are the only information the Council receives regarding the Park Board, and the minutes are a good way to keep them informed about what is going on. LILA COLEY MADE A MOTION TO APPROVE THE MINUTES AS PRESENTED. GAIL MILLS SECONDED THE MOTION WHICH CARRIED BY A UNAMIOUS VOICE VOTE. CHAIRMAN LINFORD MOVED TO ITEM #13 Parks and Recreation Board Minuites of Regular Meeting February 25, 1991 Page 4... 13. DISCUSSION AND CONSIDERATION OF PURCHASING LAND THROUGH THE VOLUNTARY PARK FUND. Chairman Linford read a letter from the City Manager addressed to the Park Board requesting a transfer of $82,000 from the Voluntary Park Fund to the Park Land Acquisition Account for the purchase of additional park land. Alan stated the primary purpose of the fund is to purchase land and to fund capital improvements and this is a very good use of the monies. Gail Mills questioned what -lands they are considering, and stated she would like to know before approving the transfer. Alan stated the purchases are acted on only in Executive Session therefore the Board is not privy to that information. GAIL MILLS MADE A MOTION THAT THE PARK BOARD RECOMMEND USE OF UP TO 582,000 FROM THE VOLUNTARY PARK FUND BE TRANSFERRED TO THE PARK LANG ACQUISITION ACCOUNT AFTER THE 558,000 HAS BEEN USED FROM THE GENERAL FUND AND AFTER THE 5850,000 CERTIFICATES OF OBLIGATIONS HAVE ALL BEEN USED FOR THE PURPOSES OF PARK LAND ACQUISITION. CHERYL LIVINGSTON SECONDED SECONDED THE MOTION WHICH CARRIED BY A UNAMIOUS YOTE. CHAIRMAN LINFORD SUGGESTED DAVID FAIN CONVEY THAT MESSAGE TO THE CITY MANAGER IN WRITING. CHAIRMAN LINFORD MOVED TO ITEM #3 3. DISCUSSION AND CONSIDERATION OF SUMMER RECREATION PROGRAMS The proposal for the Summer Recreation program was presented to the Board in draft form. The proposal included programs for children ages five to ten alternating weeks with sports clinics; programs for 10 years and up, along with optional weekly field trips and discussion of various sports programs. There was discussion of overlapping athletic programs upon the recommendation of Mike Shelton, the Parks Dept. will sponsor only a Summer Basketball league. NO ACTION TAKEN 4. DISCUSSION AND CONSIDERATION OF PICNIC PAVILION FOR SPARGER PARK The Board discussed various options for the pavilion at Sparger Park. David stated there are two kinds of pavilions - manufactured, which are manufactured in a plant, drop shipped and assembled on site; custom pavilions which are designed and constructed according to the customer's desires. Parks and Recreation Board Minutes of Regular Meeting February 25, 1991 Page 5... David Fain's recommendation is for the Board to give him input; he needs to know the size of the pavilion and the type brick the Board recommends; he can then proceed with writing specs. Alan Linford appointed a committee of Paul Vigiletti, Gail Mills and Lila Coley and Cheryl Livingston to study the matter and report back at the next meeting. NO ACTION TAKEN CHAIRMAN LINFORD MOVED TO ITEM #8 8. DISCUSSION AND CONSIDERATION OF PARKING LOT IMPROVEMENTS David Fain presented a recommendation to spend approximately $2,000 to improve the present parking lot at City Park which would involve temporarily filling the holes with flex base which can be reused after the improvements are complete; utilizing the ten acre site adjacent to City Park, and utilizing the Church parking lot. Alan Linford will contact the church regarding utilizing their parking lot. MIKE SHELTON MADE A MOTION TO APPROVE EXPENDING X2,000 FROM THE VOLUNTARY PARK FUND TO IMPROVE THE PARKING FACILITIES AT CITY PARK. GAIL MILLS SECONDED THE MOTION WHICH CARRIED BY A UNAMIOUS VOTE. CHAIRMAN LINFORD MOVED TO ITEM #5 5. DISCUSSION AND CONSIDERATION OF LETTER FROM ATHLETIC ASSOCIATIONS CONCERNING PURCHASING PARK LAND Alan briefed the Board on the letter from the Athletic Associations regarding purchasing park land for athletic facilities. NO ACTION TAKEN 6. DISCUSSION AND CONSIDERATION OF NATURAL SPACE. MANAGEMENT ORDINANCE Alan stated the Board had paid for the Natural Area Study; it is an important document and should be a companion document to the Park Master Plan. David Fain has called Bo Bass with Schrickel Rollins who is forwarding sample ordinances from surrounding cities. He will provide them at the next Park Board Meeting. NO ACTION TAKEN Parks and Recreation Board Minutes of Regular Meeting February 25,1991 Page 6... 7. ELECTION OF OFFICERS TABLED 9. DISCUSSION AND CONSIDERATION OF CREATIVE PLAYGROUND TABLED 10. DISCUSSION AND CONSIDERATION OF PARK ORDINANCES TABLED REPORTS 11. PARKS AND RECREATION 12. PARK BOARD CHAIRMAN 13. OTHER COMMITTEES NO REPORTS GIVEN DUE TO THE LATE HOUR OTHER CONCERNS Formation of a Historical Commission was briefly discussed. Chairman Linford requested Lila Coley study the formation of a Historical Commission and report her recommendations at the next meeting. Concession Agreement: The Board requested an the Concession Agreement. David recommended should not sign the agreement. They have not If it has not been signed by February 28 the be given first rights to operate, if they ch run it. ADJOURN update on the status of the Softball Association signed it at this point. Baseball Association will pose not to the City will LILA COLEY MADE A MOTION TO ADJOURN AT 11:20 P.M. MIKE SHELTON SECONDED THE MOTION WHICH CARRIED BY A UNAMIOUS VOICE VOTE. RESPECTFULLY SUBMITTED: ,{ ~/ Sharon L. Curry, creation S ervisor APPROVED: t CU~V~. David ain, ar an e~rea ion oor ina C-t>~ ~~f ~_ ~ a Il~ Teas March 18, 1991 TO: Planning and Zoning Commission Parks and Recreation Board FROM: David I. Draz, Jr., Assistant City Manager David Fain, Parks and Recreation Coordinator SUBJ: Joint Work Session - Park Land Dedication Ordinance Please plan to attend a joint work session of the Planning and Zoning Commission and the Parks and Recreation Board. Monday, March 25, 1991 6:15 - 7:15 PM (P&Z meeting starts at 7:30) Gity Hall The purpose of the work session will be to review and discuss the attached draft of the Park Land Dedication Ordinance. The ordinance has been drafted to fit within the confines of existing state laws, City ordinances and the Parks and Recreation Master Plan. Also attached are the assumptions and calculations used in arriving at the cost per dwelling unit figure shown in the draft ordinance. cc. Bob Stripling, City Manager Ross Foster, City Attorney AGENDA ITEbA # 1 P.C. BOX 185 COLLcYVILLE. Ts=XAS 70034 j817) 281-~Oa4 Park Land Dedication Ordinance List of Assumptions 1. The Parks and Recreation Master Plan campieted in April 1990 provided that basis for the assumptions. Page numbers, tables, figures, plates and appendixes referred to in the assumptions listed below can be found in the Parks and Recreation Master Plan. 2. A build-out (fully developed state) forecast of approximately 42,000 persons (Page 12). 3. Neighborhood Parks were utilized as the_basis for a park land needs assessment. 4. The "Park Acreage Guidelines for Colleyville" Table 3 was utilized to determine that 74 additional acres of neighborhood park land would be needed to meet the demand created by the 42,000 estimated population at build-out. 5. The Household size is estimated to be 3.32 persons per dwelling unit (Pages 11 and 12). 6. The size of a neighborhood park should be at least seven (7) acres (Page 23). 7. Land acquisition cost is estimated to be 535,000 per acre (Appendix 1, Page 61) 8. There are 4,176 developable acres in Colleyville (Page 12) 9. Residential land use density is assumed at two(2) dwelling units per acre (Page 12). 10. A neighborhood park serves a minimum of 3,000 residents (Page 12) . PARK LAND DEDICATION ORDINANCE CALCULATION OF FEE 3ASE0 CN ASSUMPTIONS ASSUMPTIONS: -rit~rNr~.~ 74 7 535,000 6,176 2 3,000 3.32 CALCULATIONS flf~'/fr~'fM 10.57 52,590,000 8,352 790 ZT, 729 5310.11 NEIGHBORHOOD PARK ACREAGE HEEDED - a6.IL~j ACREAGE SIZE OF NEIGHBORHOOD PARK ~a~C_ ~^~ LANG ACQUISITION COST~j/ PER ACRE ~a` G DEVELOPABLE ACRES ` ~ ~~ 06-ELLING UNITS PER ACRE 1~~,~ POPULATION SERVED BY NEIGHBORHOOD PARK ~q ~ Z HOUSEHOLD SIZE ~~ ~ ~~ 12 1 NUMBER OF NEIGHBORHOOD PARKS NEEDED COST OF ACQUIRING NEIGH60RH000 PARK ACREAGE NEEDED x OF DU'S Sc'RVED BT TOTAL NEIGHBORHOOD PARK ACREAGE x OF OU'S SERVED BY EACH NEIGHBORH000 PARK TOTAL AODITI. POP SERVED BY NEY NEIGHBORH000 PARK ACREAGE FEE PER DU TO ACQUIRE NEIGHBORHOOD PARK ACREAGE a Avoiding the numerous complications associated with "catch-up" park development in nearly built-out residential areas. • Enhancing citizen awareness of the City's Iong term commitment to park and recreation services. Population '' Colleyville is located within one of the fastest growing sectors of the Dallas-Fort Worth metropolitan area. This area, which includes the cities of Bedford, Euless, Grapevine, Keller and Southlake, experienced a compound annual growth rate (CAGR) of 8.7 percent from 1980 to 1989. This compares to a 3.1 percent CAGR recorded for the entire North Central Texas Council of Governments (NCTCOG) regional area during the same period of time. Colleyville grew at a rate of roughly six percent per year during this nine year time span. Historically, the Ciry has exhibited steady growth at an approximate rate of seven percent per year from 1960 to 1985. Influencing factors include: • The recent corporate relocations into the general area, such as IBM, GTE and American Airlines. • The current high rate of development activity within the Ciry (approximately eleven residential projects with nearly 700 new homes at the close of 1989). ` Several major regional transportation improvements (D/FW International Airport expansion, American Airlines' new terminal and ' maintenance facilities, Alliance Airport, and the upgrade of S.H. 122). • The successful marketing of the City's image of a high quality ~ lifestyle. All of the above bode well for Collevville's ability to attract and retain new residents in the future. Dwelling unit occupancy rates within the City are high owing to its attractiveness as a residential market. Family sizes are relatively large. Current NCTCC+G estimates of household size for the region are roughly 2.5 to 2.7 persons per dwelling unit. r 1 an public survey conducted for this park pl ,estimated household sizes of 3.32 d 3.43 persons, respectively. Plate No. shows the distribution 'sting residential development in the City. These act s p y at the City likely has a higher- COLL):YVILLE PARKS AND RECREATION MASTER PLAN Page .t than-average number of existing and potential park and recreation users. A 1990 population estimate of 14,000 persons was used for analysis and projection purposes during this park system master planning effort A 1995 population projection of approximately 20,000 persons was developed using a combination of historical growth rates and current levels of residential development activity, density and household size. A build-out (fully developed state) forecast of approximately 42,000` persons was established using a variety of elemenu: • The amount of agriculturally zoned land with potential for development • The amount of vacant, but residentially zoned Iand available. • The amount of land that is currently in low-density residential use but has the potential, given strong development demand, of being redeveloped. • The currcnt trend toward increased residential density. • Colleyville's high average household size. '4,176 developable acres x 2 dwelling units per acne x 3.32 persons per dwelling unit + 14,000 ezisting population = 41,728. COLLEYVILLE PARKS AND RECREATION MASTER PLAN Page 12 The L. D. Lockett House serves as Colleyville's Senior Center. The present activities there can be expected to expand with the projected increases in the elder population. As the scope and frequency of these services and events ` expands, so will the need for space and facilities. Safety, security, negotiability, ease of access, and comfort are basic considerations for all spaces designed to serve the elderly. Senior citizens need outdoor areas for social interaction, enjoying nature, and for health and exercise as well as places to enjoy the L~ outdoors from the inside. Seating at building entrances are popular places for watching activity as well as for casual meeting and socialization. 4 ~ Park Classifications Land and facilities are typically classified by five park types: Neighborhood, Community, City, Special Purpose, and Linear or Linkage. Again, these principles should be considered guidelines; exceptions will always exist. A sketch of a prototypical park follows each description. The Neighborhood Park The ideal neighborhood is approximately one mile square (640 acres) with a population of 3,000 to 7,000. It may be bounded by major thoroughfares, i physical barriers, or both. Ideally, a neighborhood has located in its center both an elementary school and a neighborhood pazk which have a common boundary. The population in this neighborhood is generally within one-half to two-thirds mile of the elementary school and neighborhood park site. In many cities, the neighborhood park is considered the backbone of the municipal park system. It is the local pazk that provides an attractive open space within easy walking or biking distance. It is a place where all age groups can t~lax and enjoy both passive and active recreation. Special attention should be given to facilities for preschool and elementary school-age children. It should be the focal point of the neighborhood and a source of pride for the residents. Above all else, the neighborhood park should be a place of fun and relaxation for the entire family (Figure 9). It is appropriate to note that Colleyville's low density neighborhoods do not fit I the "ideal" condition. Some neighborhoods themselves seem parks with their large wooded lots. One might question the need for neighborhood parks in these settings. However, the demand exists for the kinds of facilities listed below no matter what the population concentration. l COLLF`!VILLc ?ARKS ANO RECREATION MASTER PLAN Page 22 St: a and Location The o timum size of a neighborhood ark is six to ten acres combined with elementary school, the ark should e a least s' If the park exists in a oo , seven to ten acres is recommended. The park should be located near the center of the neighborhood it serves. It should be easily accessible by vehicles from residential streets, and should be within walking distance of most homes in the neighborhood. Ideally, it should also be connected to or be a part of a linkage park system for easy access to surrounding residential areas. Facilities The following recreational facilities are commonly found in neighborhood parks. The number and size of these facilities must be adjusted to fit both the park site and the needs of its users. " • Playgrounds with sand or gravel play surfaces, perimeter edging, play structures and seating areas. • Level, open areas for team practice and neighborhood pick-up games of baseball, softball, football and soccer. Normally, such fields are better left unlighted in residential neighborhoods. • Tennis courts and multipurpose courts for basketball, volleyball and badminton. Such coons may be lighted if adjacent residences are not adversely impacted. • Picnic areas with tables, cooking grills and litter receptacles. • Landscape development and beautification including color beds, screening, shade, benches, sidewalks, signage, a small parking lot and security lighting. • Other facilities may include drinking fountains, picnic shelters and multi-use paved jogging trails. Sparger Park is an example of a neighborhood park. The Community Park The typical community park serves several neighborhoods located within ' approximately 1-1/2 miles of the park. Its provides more specialized and elaborate facilities than the neighborhood park. Most users reach this park by CCLLEYVILLF PARKS ANO RECREATION MASTcR PLAN Page 23 Appendix 1 Costs 4f Park Development Time Frames & People Served • Immediate Needs for 14,000 People • 1995 Needs for approximately 20,000 People • Ultimate Needs for approximately X2,000 People Land Acquisition/Values RANGES VALUES IMMEDIATE NEEDS 1995 NEEDS Low 520,000/acre 40 ac. = 5800,000 to 2 million 70 ac. = 51.4 to 3.5 million Hi 9Q ac. = 51.8 to ~.5 millon 150 ac. = 53.0 to 7.5 million Average X35.000/acre 65 ac. = 523 million 110 ac. = 53.9 million Facility Construction Assumptions • Costs are representative of construction contract experiences with general contractors. • Costs are representative of 1989-90 depressed construction industry. • No inflation factors, contingencies or escalations are included. • Services such as topographic and property line surveys, geotechnical investigations, and professional planning and design are not included. • Streets and utility services are assumed to be adjacent to sites where work would occur. Lengthy extensions of roadways and utilities are not included. CCLLEYVILLE PARKS AND (RECREATION MASTER PLAN Page 6t • Also includes pro shop, playground, pazking and landscape development. RANGES COST IMMEDIATE NEEDS 1995 NEEDS Low 5800,0000 0 1 ea = 10-12 court center High 51,200,000 0 1 ea. = 10-12 court center Swimming Pool • Includes pazidng, bathhouse, concession patio and landscape development. RANGES IMMEDIATE NEEDS _ 1995 NEEDS Low 25 meter pool: 5800,000 50 meter pool: 513 million High 25 meter pool: 51,100,000 50 meter pool: SI.B million Recreation Center • Includes pazidng and site development. RANGES COST IMMEDIATE NEEDS 1995 NEEDS Low 560/sq. ft. 0 20,000 S.F. = 51.2 million High $80/sq. ft. 0 20,000 S.F. _ $1.6 million Neighborhood Park • Would include some facilities listed above and below. • Size, degree of development and costs of neighborhood parks are highly variable. RANGES COST IMMEDIATE NEEDS 1995 NEEDS LoW 5200,000/ea. 0 1 ea = 5200,000 to 700,000 High 5700,000/ea. 3 ea =5600,000 to 2,100,000 5 ea = SLO to 3.5 million COLLEYVILLE PARKS AND RECREATION tdASTER PLAN Pace 64 a ~ ~a= n n m Z _ D ~ ,~ - ~ ~ L7 Z ~ D ~ -` Z mrn r n O D A ~ ~ C a ~mm O -c m ~ ~ o m ~ ~ c ~ O ~ ~ j ~ W N N C m 0 ~ ~ ~ ~ ° Z ° ° m Z C7 X ~ O O O 0 O m~ D D m m a 0 0 ~' N ~ N .A N N ° T ~ ~ - ~ N O O m~ m ~ 2 m m ..- v ~ co 0 CD N -+ .p + ~ ~' v ~ ~ .P -+ U1 N N W C n N 0 0 C O O O O O °„ m~ m ~ Z m ~ ~ t0 CJt ~ W N f~ ~ ~ ~' v ~ ~ ~, O A O O O r 0 ,'" m m n N W LOJ O ~ m ~ C O ~ p. m ~ o C m mo ""~ 0 ~ O r ~ ~ ~ m ~ m C ~ @ W r rn ~ m r Z m S Gs ~r i. **DRAFT** Citt~ of C~ Texas **DRAFT** PARKS AND RECREATION ADVISORY BOARD MINUTES FEBRUARY 25, 1991 CALL TO ORDER The Regular Meeting of the Parks and Recreation Advisory Board was called to order at 8:05 P.M. on Monday, February 25, 1991. ROLL CALL: PRESENT: Chairman Alan Linford, Gail Mills, Cheryl Livingston, Mike Shelton, Lila Coley, David Fain, Parks and Recreation Coordinator, Sharon Curry, Recreation Supervisor ABSENT: Mike Billings, Paul Uigiletti, Jim Hoff SPECIAL GUESTS: Angela Cobb, Communications Specialist, GCISD; Terry Cheek, Schrickel Rollins; residents John Pace, Bob and Kathy Surmack PRESENTATIONS 1. PRESENTATION OF SCHOOL BOND PROPOSAL Angela Cobb, Communication Specialist with GCISD made a presentation to the Board outlining the propositions which include construction of additional schools; classroom additions and remodeling of existing schools; providing architectural fees; a natatorium with athletic facilities; additional dressing rooms and physical therapy; remodeling of stands and dugouts at Grapevine High School; additional land purchase for practice fields. NO ACTION TAKEN 2. PRESENTATION BY KATHY SURMACK CONCERNING ADDITIONAL PARK LAND ADJOINING L.D. LOCKETT PARK Kathy Surmack submitted a letter to the Mayor in 1989 offering to put her property up for sale to the City. She was told the City is looking for larger tracts of land, and was concerned with the size of L.D. Lockett Park and Bransford Park when she saw the park signs go up. She stated that the three property owners east of L.D. Lockett Park are willing to sell their property for park land. If purchased, the land would make a continuous link from Lockett east to the curve, where it would join TU Electric easement east to Bransford Park. The combination would make a nice linear park. P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 281-4044 Parks and Recreation Board Minutes of Regular Meeting February 25, 1991 Page 2... Alan Linford gave some background information on the acquisition of Lockett and Bransford Parks. He stated the City already owned the Lockett property when the Board approached them about using it fora park and senior citizens center. Bransford Park is a historical site and has been owned by the City for some time. He went on to point out the Council's sensitivity to purchasing land for active recreation and stated there are a lot of issues to deal with suitability when looking at land acquisition for park sites. Alan also stated the Board is a recommending body only; they have no spending authority at all. The process for looking at the property in question would involve looking at a map to see how it will fit in with the overall park plan for the City; securing permission from property owners to look at the land; and making a recommendation on how to best serve all the citizens of Colleyville. Mrs. Surmack stated the purchase of these pieces of property would give the City three additional public building to conduct meetings, etc. There was some discussion among Board members on the number of groups needing meeting space and the determination was these buildings would not accommodate the number of people that need to attend some meetings. Lila Coley thought it could be put to good use. It may be out of the City's price range with the property improvements already in place, however she would like to look into it further. Kathy Surmack stated she was at the meeting to see how the Board feels about the possibility of the purchase. Alan Linford stated that the greatest basic need is for park land, and they are looking at large tracts of land to purchase. If they are willing to make a strict donation, and the only cost to the City is the loss of the property from the tax roles, yes the Board would be interested. Kathy stated a donation would be out of the question, there have been extensive improvements to these properties at great expense to the owners. Cheryl Livingston and Mike Shelton stated they would like to look at the property in the daytime. DAVID FAIN RECOMMENDED A LETTER STATING THE SPECIFIC INFORMATION ON THE STRUCTURES INCLUDING THE SIZE AND AGE OF THE -STRUCTURES, ROOFS, HEATING, A/C. ETC. ALONG WITH A COST ESTIMATE BE SUBMITTED SO THE BOARD CAN STUDY THE PROPOSITION FURTHER. HE WILL FORWARD THE INFORMATION ALONG WITH A MAP TO THE BOARD PRIOR TO THE NEXT MEETING. NO ACTION TAKEN Parks and Recreation Board Minutes of Regular Meeting Febraury 25, 1991 Page 3... CITY PARK MASTER PLAN PRESENTATION BY TERRY CHEEK, SCHRICKEL ROLLINS Terry Cheek made a presentation to the Board on the final plans for City Park. He presented a colorized version of the 24" X 36" map, along with a slide presentation showing facilities similar to those planned for City Park. He stated the plan includes a little bit of everything for everybody. The plans include: a trail system; centralized concession/restroom area, four-plex baseball complex, unlighted soccer fields, tennis center, two multipurpose courts, sand volleyball court, picnic pavilion, picnic area, and beautification/landscape areas; and a playground area that can adapted to the Creative Playground if the Board so chooses. He stated even though the plans look crowded on the map, they will not be crowded when completed. this is a very functional, efficient plan. After presentation to the City Council at the next Council meeting, the Board will begin to market the plan to the citizens. David Fain will coordinate utilizing the colorized map and accompanying slides between Board members desiring to use them. NO ACTION TAKEN PRESENTATION TO MARY LOU BREIGER Chairman Linford made a presentation to Mary Lou Breiger and thanked her for being a "founding" member of the Parks and Recreation Advisory Board He stated the Board's appreciation for her service and dedication to the Board along with championing wildflower plantings. APPROVAL OF MINUTES Alan Linford made a recommendation that since the Minutes are being presented to the City Council before the Board has approved them each page should be stamped "Draft". There was some discussion regarding the length of the minutes. Lila Coley stated sire thinks that according to Robert's Rules minutes should reflect only motions and votes. Alan stated he liked having more information in the minutes, however the action items should be highlighted so Board members can easily identify their responsibilities for the next meeting. David Fain stated the minutes are the only information the Council receives regarding the Park Board, and the minutes are a good way to keep them informed about what is going on. LILA COLEY MADE A MOTION TO APPROVE THE MINUTES AS PRESENTED. GAIL MILLS SECONDED THE MOTION WHICH CARRIED BY A UNAMIOUS VOICE VOTE. CHAIRMAN LINFORD MOVED TO ITEM #13 Parks and Recreation Board Minuites of Regular Meeting February 25, 1991 Page 4.. . 13. DISCUSSION AND CONSIDERATION OF PURCHASING LAND THROUGH THE VOLUNTARY PARK FUND. Chairman Linford read a letter from the City Manager addressed to the Park Board requesting a transfer of $82,000 from the Voluntary Park Fund to the Park Land Acquisition Account for the purchase of additional park land. Alan stated the primary purpose of the fund is to purchase land and to fund capital improvements and this is a very good use of the monies. Gail Mills questioned what lands they are considering, and stated she would like to know before approving the transfer. Alan stated the purchases are acted on only in Executive Session therefore the Board is not privy to that information. GAIL MILLS MADE A MOTION THAT THE PARK BOARD RECOMMEND USE OF UP TO $82,000 FROM THE VOLUNTARY PARK FUND BE TRANSFERRED TO THE PARK LAND ACQUISITION ACCOUNT AFTER THE $58,000 HAS BEEN USED FROM THE GENERAL FUND AND AFTER THE $850,000 CERTIFICATES OF OBLIGATIONS HAVE ALL BEEN USED FOR THE PURPOSES OF PARK LAND ACQUISITION. CHERYL LIVINGSTON SECONDED SECONDED THE MOTION WHICH CARRIED BY A UNAMIOUS VOTE. CHAIRMAN LINFORD SUGGESTED DAVID FAIN CONVEY THAT MESSAGE TO THE CITY MANAGER IN WRITING. CHAIRMAN LINFORD MOVED TO ITEM #3 3. DISCUSSION AND CONSIDERATION OF SUMMER RECREATION PROGRAMS The proposal for the Summer Recreation program was presented to the Board in draft form. The proposal included programs for children ages five to ten alternating weeks with sports clinics; programs for 10 years and up, along with optional weekly field trips and discussion of various sports programs. There was discussion of overlapping athletic programs upon the recommendation of Mike Shelton, the Parks Dept. will sponsor only a Summer Basketball league. NO ACTION TAKEN 4. DISCUSSION AND CONSIDERATION OF PICNIC PAVILION FOR SPARGER PARK The Board discussed various options for the pavilion at Sparger Park. David stated there are two kinds of pavilions - manufactured, which are manufactured in a plant, drop shipped and assembled on site; custom pavilions which are designed and constructed according to the customer's desires. Parks and Recreation Board Minutes of Regular Meeting February 25, 1991 Page 5... David Fain's recommendation is for the Board to give him input; he needs to know the size of the pavilion and the type brick the Board recommends; he can then proceed with writing specs. Alan Linford appointed a committee of Paul Vigiletti, Gail Mills and Lila Coley and Cheryl Livingston to study the matter and report back at the next meeting. NO ACTION TAKEN CHAIRMAN LINFORD MOVED TO ITEM #8 8. DISCUSSION AND CONSIDERATION OF PARKING LOT IMPROVEMENTS David Fain presented a recommendation to spend approximately $2,000 to improve the present parking lot at City Park which would involve temporarily filling the holes with flex base which can be reused after the improvements are complete; utilizing the ten acre site adjacent to City Park, and utilizing the Church parking lot. Alan Linford will contact the church regarding utilizing their parking lot. MIKE SHELTON MADE A MOTION TO APPROVE EXPENDING 52,000 FROM THE VOLUNTARY PARK FUND TO IMPROVE THE PARKING FACILITIES AT CITY PARK. GAIL MILLS SECONDED THE MOTION WHICH CARRIED BY A UNAMIOUS VOTE. CHAIRMAN LINFORD MOVED TO ITEM #5 5. DISCUSSION AND CONSIDERATION OF LETTER FROM ATHLETIC ASSOCIATIONS CONCERNING PURCHASING PARK LANO Alan briefed the Board on the letter from the Athletic Associations regarding purchasing park land for athletic facilities. NO ACTION TAKEN 6. DISCUSSION AND CONSIDERATION OF NATURAL SPACE MANAGEMENT ORDINANCE Alan stated the Board had paid for the Natural Area Study; it is an important document and should be a companion document to the Park Master Plan. David Fain has called Bo Bass with Schrickel Rollins who is forwarding sample ordinances from surrounding cities. He will provide them at the next Park Board Meeting. NO ACTION TAKEN Parks and Recreation Board Minutes of Regular Meeting February 25,1991 Page 6... 7. ELECTION OF OFFICERS TABLED 9. DISCUSSION AND CONSIDERATION OF CREATIVE PLAYGROUND TABLED 10. DISCUSSION AND CONSIDERATION OF PARK ORDINANCES TABLED REPORTS 11. PARKS AND RECREATION 12. PARK BOARD CHAIRMAN 13. OTHER COMMITTEES NO REPORTS GIVEN DUE TO THE LATE HOUR OTHER CONCERNS Formation of a Historical Commission was briefly discussed. Chairman Linford requested Lila Coley study the formation of a Historical Commission and report her recommendations at the next meeting. Concession Agreement: The Board requested an the Concession Agreement. David recommended should not sign the agreement. They have not If it has not been signed by February 28 the be given first rights to operate, if they chi run it. ADJOURN update on the status of the Softball Association signed it at this point. Baseball Association will pose not to the City will LILA COLEY MADE A MOTION TO ADJOURN AT 11:20 P.M. MIKE SHELTON SECONDED THE MOTION WHICH CARRIED BY A UNAMIOUS VOICE VOTE. RESPECTFULLY SUBMITTED: Sharon L. Curry, Recreation Supervisor APPROVED: David Fain, ar s an ec:rea ion oor Ana r ITEM # 3 OVERLAPPING OF SPORTS PROGRAMS OVERVIEW: Cheryl and Jim have mentioned how difficult it is as a parent to adjust children's schedules when sports seasons overlap. Presently the City receives requests from the Associations to use facilities. In most cases the City meets the requests for use of the facilities. The major criteria for denying any request is when utilizing a mulit-use facility. Only one Association is granted use of the multi-use facility for a specific period of time. In summary, the City does not take into consideration the overlapping of seasons when administering the use of athletic facilities. _ .. .. •. •.r ~ n s Hie O ~ . P . ~ 1 3 frs(°to ~. ~ , o ~ k. ~,~ ~ s~:ti +,u~a-~~, ~'~'~' ~ ~ ~ bD c ~tp~7S~ ~~ S i'~' °L ~~ ~~~e ~~wV1GC~ 1~~~ ~G~l2tL~l. I ~ "U~/t I /~,S A 5S u ~-'c~.s ~ . ~' ~ ~ ~ 2. ~ (.t.2 ~11~,~rs•r~Y ~ rtt~1 gi Z~.° ESA ~ Val i~ ~4~ x ~d n , 3 ~ ~ ~M.~C C.9'~~ ~ c~at~' mac. ~.~.+.~ ~s-~ ~ t ~~~ ~ R ~~_~~ d;' ~ C>:~'K."'7~G'~&f' u.g I ~5 idyl ~~ Y f.,GLG - ~1 T i Q S S ~ ~~* i tM1, * j~ j~dO s 3b ~ ~ ~' ~~. ._-. ~ ~ M ~~~ ~ s~ 1 r~'r1-- (,~w ~'r~~`• w~ex~~~ use Z4C~~.t ~'0 ~' > r 1 ! r ~lS'c~'.• ~ . ...~ ._. ~ r.;4 4 I 1 r'1~ Fasl~r G P Q!2 ~, ~(.~ r D 7 ~t'~` - n rG Lt. i GS 1 ybt~2~ i g ' ~.S' ~ ~ 5 r. i ''`°~- `P'r'y, ~,~ ..f ~ ~yQ ~ V ~~ ~t T1~ 1 ~ f 7 ;~~~~ ids - ~ ~-~~s w;~.. ~s ~ 'j{s ~ ~ 1 : ~,~-~.. St ~`"` ~~?~~ ~~ _- .. E c k .3 1 R o I f i n~ A~~ a a_ P O ~. 3~ ?'~`-~' ~r o ,~55 ~6-KocX ~~v i c~ ~ - ~, + ~ o ~s5eit *~. a~ ~"` ~ ~ ~c'Z~ toQ~ ~~ r~~ lO ~ ( ~ v~ ~WV Y~ ~'~~1~ W~~~ w 0 ~o ~ ~~-~" uo ~S~-roan. e~C ~''~ SQitit.i StLv+rr.'~' ~~ ~ {~ -d-r 12 x2~' w ~-~. s~ vcc~ ~~.~t ~~.r-c~ ~ ~ Lt„r„s!s~l it SsN t !rl,.G t rr+ ~ tTCti~~' 5' ITEM #5 - DISCIISSION AND CONSIDERATION OF RECOMMENDING THAT A HISTORICAL COMMISSION BE APPOINTID BY BY THE CITY COIINCIL OVERVIEW At the February 7, 1991 Park Board meeting, the Board discussed the possibility of the Council appointing a Historical Commission. The Commission can serve the City in many ways. More importantly, the Commission can possibly advise the Park Board and staff about the Webb House, for example, in matters such as restoration and possible uses. RECOMMENDATION The recommendation is that the Park Board recommend a Historical Commission be appointed by the City Council. 2-~-ati CONTINUATION IY. A. OLD BUSINESS - DISCUSSION AND CONSIDERATION OF A CREATIYE PLAY AREA Chariman Linford briefed Board Members on the Creative Pa1y Area brought up by Councilmember Cheryl Feigel. Jeanette Garcia, City of Keller, introduced Claudine Griffith, PACT Coordinator for the City. Claudine reported it took fifteen months to get to the build stage of the project. Robert Leather's group came in and in a "cookbook" fashion taught them how to do the project. She reported it cost approximately $45,000 to complete their 13,000 square foot playground, utilizing 1800 volunteers working in 4 hour shifts over five days. They participated in a number of fund raisers throughout the project ranging from Cow Chip Bingo to collecting pennies. They participated at every civic function in the city and stood at grocery store doors collecting funds. The Leather's group brought in people to talk to the children and helped them design a playground that met their wants and needs. On build day the Leather's group had two people on site at all times that directed all the volunteers and kept them going. (The Leather's Group fee is $12-18,000.) You try to get all materials and supplies donated. (Attachment #2) The only thing they did not have donated is the wood; it is very important to purchase only the type wood they recommend (guaranteed for 40 years) from the vendor they specifiy. She strongly recommended going with the Leather's group. According to Claudine Griffith the sidelight of the project is that you get a playground; what you really get is community spirit. She said you can't convey the commarade and spirit generated over the course of the project; you "just have to feel it". David Fain passed photographs of the Duncanville Creative Playground for the Baard's review; it is approximately 30,000 square feet. The Board tabled further discussion of the project to allow time for other groups present to speak. NO ACTION TAKEN Y. ( NEW BUSINESS C- DISCUSSION AND CONSIDERATION FOR PROFESSIONAL SERVICES ANALYZE EXISTING NEBB HOUSE Alan Linford stated the background on the project was the Park Board made a recommendation to develop a master plan for Bransford Park. Before that could be accomplished the role of the Webb House needs to be determined The Board needs to know the condition the house is in, what it would cost to restore it, etc. -3- AGENDA ITEM #5 z-~1-~` CONTINUATION David Fain reported he went to the planning firm he is comfortable with (Schrickel Rollins) and asked them to make a proposal on five steps: 1) Observe the structural condition, 2) plumbing and electrical status, 3) recommend the possible use, 4) renovation requirements to meet building codes, 5) an estimate of a probable construction cost. The firm would be involved in the process; coming to the meetings, etc. throughout the project. Lila Coley stated she would not recommend using Schrickel Rollins on this project; she does not think it is in their area of expertise. Dee Barker has spoken with Arthur Wyman regarding the project. She stated it has the potential of going on the National Register, which would bring national recognition. It is a house that is considered worth being saved, and recommended Arthur Wyman, a historical restoration archetict, look at the house and make a recommendation. He has offered to bring a contractor to look at the house and give a recommendation, based on the Board's wishes, whether to restore or adapt the building for use, at no charge. Jan Lynch would like to look beyond restoring the Webb House to establishing a Historical Commission in Colleyville. The vision should be to look at what the house should be used for, whether it be the Christmas Tree lighting, house city staff, or to set aside a room to collect historical artifacts from the area. John Lynch stated he is concerned with the loss of our cultural identity; it goes beyond saving the Webb House; we have an obligation to preserve the cultural identity of the area. We need to look at two issues-first, how to save it, and second, the ultimate use of it. Chairman Linford stated the best use of the park should be appropriate to the condition and use the house would be in. A reasonable approach is to secure the services of Arthur Wyman to make a recommendation and a determination on the condition of the house and then get some group or historical commision to work in conjunction with the Board on this project. Councilman McKnight made a recommendation to go ahead under the auspices of the City and have a committee appointed, with their direction being to set up some goals and objectives of the direction they are going. Alan stated he felt we need a group with some historical sentiments be appointed. In the mean time, go ahead and have the evaluation completed. He suggested the evaluation should be done either way-restoration or renovation. The Park Board could discuss it after they get the recommendation and make a motion to evaluate it. MARY LOU BRIEGER MADE A MOTION TO AUTHORIZE A7~THUR MYMAN TO MAKE A RECOMMENDATION (AT NO CHARGE) AS TO HON RESTORE AND/OR RENOVATE THE EXISTING WEBB HOUSE. CHERYL LIVINGSTON SECONDED THE MOTION WHICH PASSED BY A UNAMIOUS VOTE. -4- ITEM #6 DISCDSSION AND CONSIDERATION OF PAVILION AT SPARGER PARE OVERVIEW Through the fiscal year 90-91 budget, the City Council appropriated $12,000 for a shelter to be placed at Sparger Park. Shelters can be purchased in all shapes and sizes. There are also several ways to approach construction the shelter. '~ Q RECOM6~ENDAT I ON The staff recommends purchasing a 20' x 44' shelter which will accommodate approximately seventy five individuals. The columns of the shelter will be the same type of brick that was used to build the fence around Saddlebrook subdivision. Pending recommendation from the Park Board, staff will immediately begin writing specifications for the shelter and advertising for bids. The desire of the Parks Department is to have the shelter project complete by July 1. ITEM #? DISCUSSION OF TE%AS PARgS AND WILDLIFE GRANT STRATEGIES OVERVIEW The grant for Mill Creek was withdrawn because the developer does not have his work on the park area complete. The grant division of the Texas Parks and Wildlife Department therefore, recommended that the City reapply for the grant sometime in the future when the developer's work is complete. The City, however, is reviewing the alternate of applying for a grant to develop City Park (see attached). March 13, 1991 TO: Bob Stripling, City Manager FROM: Dave Draz, Assistant City Manager SUBJ: Analysis of TPRD Park Grant Potential for City Park In a follow-up discussion with Hershel Lindley of Schrickel, Rollins and Associates, he indicated that there is a good possibility that City Park would be a very competitive park grant application because of it's value in meeting a "first time opportunity" for the City of Collevville The "first time opportunity" points would primarily result from construction of the tennis center, soccer fields and the baseball/softball complex. Under the scenario presented by Schrickel Rollins (see attached Scenario #3) the City would apply for a $500,000 grant which is the maximum grant amount available. The local match would most likely be a combination of the value of the land (recently purchased 10 acres) and cash for a total contribution of $500,000. The remainder of the project ($3,500,000) would come strictly from local funds. This assumes a total project cost of $4,500,000 which is close to the estimated cost of the redevelopment of City Park. To be competitive the grant proposal must primarily focus on meeting one or more of the "first time opportunities" (tennis center, soccer fields, baseball/softball complex). To actually construct any or all of these facilities will require significantly more than $1,000,000. Consequently the project will be presented as a $4,500,000 project with the state grant portion being primarily expended for constructing the "first time opportunity" facilities so that the grant evaluation will include points for meeting that need. There are various potential scenarios between $1,000,000 and $4,500,000 that may be competitive based on Schrickel and Rollins analysis. However, they have recommended that we visit with the state to receive a "second opinion" on these various scenarios before committing to a particular level of project. It is important to note that if we received a grant we would only have to construct facilities that were outlined in the grant. We are not committed to construct the $4,500,000 worth of improvements. Our only commitment is to match the $500,000 with a local contribution of land value and/or cash. However, we will most likely not receive a grant unless we present the grant application as part of a larger project that meets one or more "first time opportunity" needs in the community. AGENDA ITEM #7 TPWD Park Grant Potential Memo March 13, 1991 Page 2 Based on the Schrickel, Rollins scenario it appears that we should seriously consider applying for a grant. Possibly even attempting to get into the current grant application cycle which ends July 31, 1991. This consideration is also enhanced by the fact that the timetable for completion of the developer's work in Mill Creek Park is uncertain and we cannot reapply for that grant until the ponds are complete and the developer is off the property. Also, it appears that the re-development of City Park may quickly become a high priority as the bond committee works through the possible projects . Hershel Lindley indicated that it would be important for us to send a representative down to TPWD to meet with their Advanced Planning Branch and their Grants-in-Aid Branch to present the concept plan for City Park and seek their advice on specifics concerning the application. We particularly need to present various scenarios between $1,000,000 and $4,000,000 to get a second opinion on what level of project we can expect to be competitive. Hershel and I are working on developing several scenarios for presentation to the State. Please let me know if you need further information. Att. cc. David Fain, Parks and Recreation Coordinator Schrickel, Rollins and Associates, Inc. Landscape ~rrnlte~tu; ~= • P(,;mm~, • E~'_snt~t'~Ir~, March 1, 1991 Mr. David I. Draz, Jr. Assistant City Manager Citv of Collevville P.O. Box 185 Colleyville, Texas 76034 C'/jl .~,,~ .; ~L j ~' Y.c.. ~.e }~ry'rl Jn /~~ ~c -. ~~- ,,, . `'ICIOr`1 PdVPr. \~~.i nrnt E. 5c~~'~~~. =.~L'~ i;'rn i.Cee^.~ a~L~ Tcrr.:. C~~ . " .!•~ .~IdrA: 'r,::.Cr! Her~rei Ltc'c::. 1k'- ~Ikpr, ~.1' ^.,~~~, PC Gene ~; r.r~~c! =~~t_ ~, Lam D. ~tOn?. rE RE: Analysis of TP&WD Park Grant Potential (Follow-up to letter of Feb. 15, 1991) Job No. 3045 Dear David: This letter report is in response to our phone conversation February 20, 1991, at which time we reviewed my letter dated February 15, 1991, and two additional scenarios. The following describes the two additional scenarios. SCENARIO 3 (Total Development o City Park) ~' Funding $ 500.000 - Local match $ 500.000 - TPdcWD funds $ 1,000,000 - Total of TP&WD Project X3,500.000 - Local funds (not included in TP&WD Project) $ 4,500,000 TOTAL PROJECT Ezpenditrsre $ 300.000 - Acquisition $ 4.?00.000 - Development of recreational facilities $ 4.500,000 TOTAL ACQUISITION AND DEVELOPMENT Improvements All items shown on Cirv Park Master Plan of Development. 7P&WD Points The number of points anticipated for Scenario ~ is 83. Schrickel, Rollins and Associates, Inc. SCENARIO 4 (Purchase 45 acres with 5 acres ± in flood plain) Funding $ 500,000 - Local match $ 500.000 - TP&WD funds $ 1,000,000 - Total TP&WD Project 3.500.000 - Local funds (not included in TP&WD Project) $ 4,500,000 di F TOTAL PROJECT .xpe-i aires $ 1,575,000 - Acquisition of 45 acres [7a $35,000 per acre (assumed price) 2.925.000 - Development of recreational facilities $ 4,500,000 TOTAL ACQUISITION AND DEVELOPMENT Improvements Appro~dmately 70% of the recreational facilities shown on the City Park Master Plan of Development. TP&WD Points The number of points anticipated for Scenario 4 is 99. either Scenario 3 or 4 should be verv competitive, and both scenarios en (untied in tine asr P,o t TPV1PlL T(1nR c The advantage of Scenario 3 is that improvements to be constructed provide more first time o~oortunities (facilities not presently in the City's inventory), and it provides multiple recreational facilities, thus serving a greater number Colleyville citizens. A side benefit of this scenario is its "visibility" and its central location within the city. The advantage of Scenario 4 is that it includes the preservation of open space and natural features. However, the amount of recreational facilities developed under this scenario is $1,275,000 less than Scenario 3. Based on the need for recreational facilities contai::ed in the Master Park Plan, Scenario 3 appears to be the most appropriate. Sincerely, SCHR KEL, ROLLII ' N ASSOCIATES, INC. e hel Li dly sociate HL/sz CITY OF COLLEYVILLE PARKS AND RECREATION BOARD STANDARD OPERATING PROCEDURES I. ORGANIZATION) AND OFFICERS 1. ORGANIZATION The Parks and Recreation Board shall consist of 8 regular members and shall be organized and shall exercise such powers as prescribed by the Ordinance of the City. The members shall be residents of the City and shall be appointed by City Council for a period of two (2) years per appointment. 2. OFFICERS A Chairman, Vice-chairman and Secretary shall be elected annually from among the Board's membership at the first meeting in January and at such other times as these offices may become vacant. The office of the Chairman will be a non-voting position, except in case of a tie. 3. DUTIES A. The Board shall advise the City Council on those matters falling within its charged responsibilities in a manner reflecting concern for the overall Park development and environment of the City as a setting for human activities. B. The Chairman, or in his absence the Vice-Chairman, shall preside at all meetings, shall decide all points of order or procedure. All letters of transmittal from the Board to the City Council shall be over the signature of the Chairman. C. The Secretary will record the minutes of each meeting. Will prepare a copy of the minutes of each meeting and give a copy of them to the Parks and Recreation Director within 10 days of said meeting. D. Establish standing committees and other such committees as from time to time may be deemed necessary. II. MEETINGS 1. PROCEDURES Robert Rules of Order shall govern the procedure for Parks and Recreation Board Meetings. 2. QUORUM A quorum shall consist of five (5) members. AGENDA ITEM #9 The Board shall then hear and act upon those proposals scheduled for consideration of public hearing together with such other matter of business and report as the Board or Secretary finds to require Board considerations. 2. MOTIONS A. A motion may be made by any member other than the presiding officer. B. A motion to approve any matter before the Board or to recommend approval of any request requiring council action shall require a simple majority of the voting members. When fewer than all the members are present for the voting and when all motions to recommend on a given application fail to carry by one vote, consideration of the application shall be continued to the next regular meeting upon motion carried by a majority of those present. Provided further that no request or application shall be continued under this rule beyond the next regular meeting; failure of the Board to secure a majority of concurring votes to approve or recommend approval at said next regular meeting shall be recorded in the minutes as a denial of the proposal under this rule. 3. DISQUALIFICATION FROM VOTING A. A member shall disqualify oneself from voting whenever one finds that one has a personal or monetary interest in the property under appeal, or one will be directly affected by the decision of the Board. B. A member may disqualify oneself from voting whenever any applicant, or ones agent, has sought to influence the vote of the member on ones application, other than in the public hearing. IV. AMENDMENTS 1. Proposed amendments to these by-laws must be approved by a quorum vote. 2. All members of the Board must be notified two weeks prior the meeting for amendment vote. l~ -~ ~r~ LEASE AGREEP1ENT Between the City of Colleyville and the Colleyville Chapter of the American Association of Retired Persons (AARP). Owner of Property: City of Colleyville Leasee: Colleyville Chapter of the AARP Purpose: Use of the Building located at 315 L.D. Lockett Drive to serve as a meeting facility for the local AARP Chapter. RESPONSIBILITIES AARP 1. Clean up and dispose of all trash and litter inside and outside of the building after each meeting. Z. AARP will not under any circumstances reconstruct or remodel any part or parts of said premises without written permission of the owner. 3. A list of officers, with address and telephone numbers will be provided to the City each year after election of officers. 4. A financial statement shall be presented each year to the City. 5. A monthly activity schedule shall be presented to the Parks and Recreation Coordinator by the first day of each month. 6. The AARP shall not move any furnishings into the facility without permission from the Parks and Recreation Coordinator, who will determine if the furnishings will meet any needs for the Center. 7. All AARP materials shall be stored in designated areas only. AARP materials will be locked and/or secured when requested. CITY OF COLLEYVILLE 1. The City shall provide meeting facilities for AARP activities each Tuesday night and the third Thursday of each month beginning at 7:00 P.M. Additional times may be scheduled through the Parks and Recreation Department not more than three months in advance. 2. The City will pay the following utilities: water, gas, electricity and telephone. 3. The City will be responsible for exterminating the facility on a routine basis. AGENDA ITEM #10 !J K ~ 1- 4. The AARP regularly scheduled activities will have priority over scheduling of activities in the facility. However, the City reserves the right to utilize the facility and to rent out the facility when AARP does not have a meeting or activity scheduled at the site. A $50.00 cleaning deposit will be required and refundable upon inspection. The $50.00 deposit will cover replacement of any missing materials or broken objects. 5. The term of this agreement shall be for a period of one (1) year, beginning from the date of this agreement. This agreement shall be reviewed anhually, unless terminated by either party. Either party may terminate this agreement by giving the other party at least a thirty (30) day notice. This agreement contains all of the agreements made by and between the parties hereto. Executed this day of 1991. City of Colleyville, Texas By: Mayor Attest: City Secretary Local AARP Chapter By: President ***DRAFT*** CITY OF COLLEYYILLE BUILDING USE GUIDELINE The City of Colleyville Public Facilities will be available for use by public or private organizations and individuals when regularly scheduled activities are not in session. The building will be scheduled on a first come basis for single reservations unless specifically excepted herein. The following are fees and policies governing the rental and/or use of the buildings. 1. Buildings may be reserved for public use when not in use for city functions. 2. A rental fee of $5.00 per hour may be assessed to non residents to offset utility costs. City residents and nonprofit organizations are exempt from charges. 3. Use of the facilities shall be made on a reservation basis only. All Reservations will be made in person at the Parks and Recreation Headquarters, 5205 Bransford Road. All cancellations will be made not less than 72 hours before the scheduled reservation or the deposit will be forfeited. 4. A refundable deposit is required on all reservation, as a security for the timely return of keys, for clean up of the premises and to be applied toward any damages occurring during the period for which the building is rented. The building shall be left in an orderly and clean state by the beginning of the next rental period or the deposit will be forfeited. 5. There shall be a deposit of $50.00 required on all rental/use of city facilities. An additional deposit of $100.00 is required when use of the kitchen (microwave oven, refrigerator, dishwasher, icemaker, etc.) area. 6. Keys for the facilities will be checked out and returned at the Colleyville Police Department Dispatch desk located at 5201 Bransford Road. Keys will not be released unless a letter of authorization is presented to the dispatcher. 7. Fund raising activities shall not be conducted without the prior approval of the Colleyville Parks and Recreation Department. 8. All activities must be approved by the Parks and Recreation Department. 9. The City of Colleyville reserves the right to refuse facility use to anyone. AGENDA ITEM #11 10. Renters must provide their own plates, cups, silverware, napkins, paper towels, coffee, tea, cleaning products, etc. These items may be stored on the premises, however, they are the property of the City and/or A.A.R.P. and are not for private use. An inventory of these items will be completed before and after each rental. 11. No alcoholic beverages or profanity will be allowed in the facilities or on the premises. 12. In the event that conflicts arise concerning use or scheduling of the building, all administrative decisions will be final, unless a policy is determined by the City Council. 13. All teenage functions will be governed by the following regulations: (A) One off-duty Colleyville Police Officer, provided at the tenants expense, shall be present at all times during teenage functions, and until the facility is cleared, provided however, this requirement may be waived at the discretion of the Parks and Recreation Director. (B) The will be no loitering in/or on the premises. 14. No formal religious services shall be conducted without prior approval of the City Council. 15. The renting group will be held responsible for damages to rooms or equipment. Also, notice will be given that a second incident involving damage to the facility and/or equipment will result in denial of future use. 16. No additional furniture or equipment other than that furnished by the City of Colleyville is to be used without approval of the Parks and Recreation Department. 17. The above guidelines are subject to revision the the Colleyville Parks and Recreation Board. USE OF THE FACILITY IS AS FOLLOWS 1. The following are exempt from the charges set forth above: A. City training or work session B. City recreation activities C. Board meetings D. Colleyville A.A.R.P. Chapter E. City governmental meetings and functions F. Colleyville Athletic Association meetings Z. The Colleyville Parks and Recreation Department and A.A.R.P. Chapter meetings may be scheduled for three (3) months in advance. 3. Organized civic and recreation activities will be under the Direction of the City of Colleyville (City Functions). 4. Colleyville residents for nonprofit, non-religious, and non-political groups may utilize the buildings for their gatherings. 5. Candidates and/or elected officials representing the citizens of Colleyville will be allowed to utilize the facilities. All users must comply with the Rules and Regulations set forth in this policy. Call 656-8531, Monday through Friday, 8:00 A.M. to 4:00 P.M. for further information on the use of City facilities. Cite of ~fl~ DATE: TO WHOM IT MAY CONCERN: Texas PLEASE BE ADVISED IS AUTHORIZED TO UTILIZE THE FOLLOWING FACILITY(S) ON THE DATE AND TIMES INDICATED BELOW: FACILITY DATE(S) TIMES o leyvi le Parks and Recreation artment DATE: NOTE TO FACILITY USERS: Keys may be picked up for City of Colleyville facility use by the person(s) authorized above from the Police Dispatch office during non-business hours. Facilities must be returned to a clean condition upon completion of faciity use. Failure to do so may result in a clean-up charge being assessed. P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 281-4044 ITEM #12 DISCUSSION AND CONSIDERATION OF A CREATIVE PLAYGROUND OVERVIEW At the February 7, 1991 Park Board meeting, Councilperson Fiegel presented information (along with a presentation from citizens of Keller) about the concpet of constructing a creative playground. Basically, the playground is built by a volunteer force and some of the material for the playground is donated. RECOMMENDATION The Park staff recommends the following: 1. The playground be constructed at City Park. The site will be the one recommended in the city Park Master Plan. 2. The swing sets observed in Keller and Duncanville show signs of defects. The wood cross bars that support the swings are cracking. The swing sets are a maintenance concern as well as a safety concern. Therefore the recommendation is to provide swing set for the project that is constructed from galvanized pipe. The uprights and toprails will provide more stability and be maintenance free. 3. Recommend that the City participate in the project financially. In other words, the City can make a donation or as was the case in Keller, match dollar for dollar up to a certain amount. Funds can be provided either through the Voluntary Park Fund or General Fund. AGENDA ITEM #15 - DISCIISSION OF PARK ORDINANCES Please bring your copies from previous Agenda packets. Please notify us if you need an additional copy. TTFH #~~ PARgS AND RECREATION REPORTS VOLUNTARY PARg FUND FINANCIAL UPDATE AS OF 03-25-91 PRESENT FUND BALANCE: $ 20,954 REVENUE GENERATID: The Finance Department states the fund has generated $2,00 to $3,000 per month consistantly over the past two years. Yearly revenue generated is approximately $39,600. FY 1989/90 PARg FUND EXPENDITURES: Park Master Plan $ 30,000 Athletic Field Improvements 5,534 Beautification/Landscaping 3,409 Playground Equipment 22,947 Park Grant 4,892 Park Improvements 54 TOTAL FY 89/90 EXPENDITURES $ 66,836 PROPOSID FY 1990/91 EXPENDITURES: ACTUAL FY 90/91 EXPENDITURES City Park Restroom $ 35,000 Sparger Park Restrooms 15,000 Sparger Park Playground Equip. 25,000 City Park Playground Equip. 30,000 City Park Bleachers/Pads 11,800 City Park Picnic Units 5,300 Parking Improvements -0- Parkland Acquisition -0- $ -0- -0- -0- -0- 7,046 -0- 2,000 82,000 TOTAL FY 90/91 EXPENDITURES $ 206,100 $ 91,046 AGENDA ITEM #16 Cite of ® a Il~ Te~:as 1991 YOUTH BASKETBALL RECAP WINTER LEAGUE # P1 ayers # Coaches/Assistants TOTAL # PARTICIPANTS FEES COLLECTED: EXPENSES: T-shirts Equipment: Frames Clock Inflator Bails Scoreboard Misc. TOTAL Officials Gym supervisor TOTAL EXPENSES NET LOSS 06.12.BB.RECAP $800.00 131.95 123.00 267.00 82.00 109.95 158 36 194 $1,543.35 $1513.90 $1134.00 $ 597.00 P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 281-4044 PARK AND RECREATION BOARD AGENDA ITEM # $4,740.00 $4793.25 $ 53.25 **DRAFT** 1 20 15 600 # REC. CLASSES 1 4 -O- # PARTICIPANTS 4 67 -O- # SPCL. ACTIVITIES -0- # PARTICIPANTS -O- Cit>~ of # STORYTIME 4 # PARTICIPANTS 160 # CITY SPONSORED ATHLETIC ACTV. GAMES 4 PRACTICES 44 # PARTICIPANTS 194 $ FEES COLLECTED $ 60 # EXPENSES 0 NET $ 60 **DRAFT** -0- -0- -0- -0- 6 -0- 108 -0- 194 -0- $6,215.00 -0- $5,74Z.25 -0- $ 472.25 -0- SPECIAL EVENTS INVOLVING PARK AND REC DEPARTMENT: October December February 06.11.STATS Texas RECREATION STATISTICS OCTOBER 1, 1990 through FEBRUARY 28, 1991 YEAR CURRENT TO SAME MONTH MONTH DATE LAST YEAR ~' lOK Run/Preschool Halloween Party/Haunted House Christmas Tree Lighting Arbor Day PERCENT + or N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 281-4044 PARK BOARD AGENDA ITEM #16 FLAG DAY FRIDAY, JUNE 14 5:00 P.M. - DARK SPARGER PARK OLD FASHIONED PICNIC IN THE PARK: Bring your blanket and picnic supper and enjoy an evening of fun, games, music and storytelling) FLAG RAISING 6:00 P.M.: (simultanious with nation wide flag raising) Brass band playing Star Spangled Banner; use Boy Scouts, Girl Scouts and Campfire groups for Presentation of Colors; special speaker; invite local dignataries CONTESTS (Award Silly Prizes) 6:15 - 8:30 P.M.: 1. Uncle Sam Look-A-Like: (Red, white, blue top hat) 2. Betsy Ross Look-A-Like: (American Flag) 3. Longest beard (golden horse brush) 4. Oldest/Youngest present ((hour glass - big & small) 5. Shortest/Tallest present (Short-golden ruler; tallest- golden yard stick) 6. Kite Flying Contest (Brass key) 7. Most patriotic family (American Flag flown over white house) 8. Best homemade icecream (golden ice cream scoop) 9. Best homemade apple pie (golden pie server) 10. Tall Tale Contest (long, fake horse's tail) GAMES (Award silly prizes): 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. STORYTELLING: Horseshoes ( golden horseshoe) Volleyball Frisbe Golf (golden frisbee) Broom hockey (golden wisk broom) Tug of War (two pieces of rope tied together) Hopscotch Tournament Sack Races 3-legged races Washer Tossing (golden washer) Milk Bottle Toss (Gold milk bottle) throughout the evening PATRIOTIC SING A LONG: throughout the evening; have someone to lead singing with taped music in background), Barbershop quartets entertaining AWARDS PRESENTATION (_8:30 P.M.): Mayor present awards LOWERING OF COLORS (Immediately following awards presentation): Scout troops and Campfire groups lower Colors; brass band play Taps; momement of silence for troops, soldiers lost in Desert Sheild and other wars posTc ~ City of 3-i~-~. i ~9- a~w ~.~ ~ ~ a Il .# Texas AGENDA PARKS AND RECREATION ADVISORY BOARD REGULAR MEETING Thursday, April 18, 1991 L.O. Lockett Park 7:00 p.m. 315 L.D. Lockett 1. CALL TO ORDER 2. APPROVAL OF MARCH 25, 1991 MINUTES 3. DISCUSSION AND CONSIDERATION OF ANNUAL B-6-Q SITE AT CITY PARK 4. DISCUSSION OF OVERLAPPING OF THE SPORTS PROGRAMS -review of youth sports policy statement regarding overlapping of seasons 5. DISCUSSION AND CONSIDERATION OF MASTER PLAN FOR PARK AT ROSS DOWNS 6. DISCUSSION AND CONSIDERATION OF PAVILION AT SPARGER PARK 7. DISCUSSION AND CONSIDERATION OF A FACILITIES USE POLICY 8. PRESENTATION OF SUMMER RECREATION PROGRAM 9. DISCUSSION AND CONSIDERATION OF A CREATIVE PLAYGROUND 10. DISCUSSION AND CONSIDERATION OF PARK ORDINANCES 11. DISCUSSION AND CONSIDERATION OF FLOODPLAIN RESOLUTION 12. DISCUSSION AND CONSIDERATION OF PURCHASING PICNIC TABLES THROUGH THE VOLUNTARY PARK FUND 13. REPORTS A. Parks and Recreation B. Park Board Chairman G. Other Committees 14. ADJOURN P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 281-4044 1 PARKS AND RECREATION ADVISORY BOARD MINUTES MARCH 25, 1991 1. WORK SESSION WITH PLANNING AND ZONING COMMISSION Board members attended a work session with the Planning and Zoning Commission at City Hall. The work session adjourned and members relocated to L. D. Lockett Park 2. A. CALL TO ORDER: The Regular Meeting of the Parks and Recreation Advisory Board was called to Order at 7:50 P.M. on Monday, March 25, 1991. ROLL CALL: PRESENT: Chairman Alan Linford, Gail Mills, Cheryl Livingston, Lila Coley, Mike Shelton, Mike Billings, David Fain, Parks and Recreation Coordinator, Sharon Curry, Recreation Supervisor ABSENT: Paul Vigiletti, Jim Hoff SPECIAL GUESTS: Keith Jackson and Nan Arnold, representatives of the Ross Downs development B. APPROVAL OF MINUTES: CHERYL LIVINGSTON MADE A MOTION TO APPROVE THE MINUTES AS PRESENTED. MIKE SHELTON SECONDED THE MOTION WHICH CARRIED BY UNANIMOUS VOTE. 3. DISCUSSION AND CONSIDERATION OF OVERLAPPING OF THE SPORTS PROGRAMS Requested by Cheryl Livingston and Jim Hoff Cheryl Livingston stated she was receiving numerous complaints from parents regarding the overlapping of the various sports seasons due to the overlapping of not only games, but practices as well. She stated there is not enough time for children to participate in both. She stated one parent had pulled his daughter from softball because of the coach's demands that the girl be at practices. CHERYL RECOMMENDED HAVING BASEBALL REGISTER AT A LATER DATE TO ELIMINATE THE OVERLAPPING OF PRACTICES. Parks and Recreation Board Minutes of Regular Meeting March 25, 1991 Page 2... Alan Linford stated he did not think David Fain handled the situation well when baseball requested use of the fields at such an early date. He feels the situation is totally out of hand and is creating a very chaotic situation. Mike Shelton stated the overlap is the same as last year, the only difference is the baseball practices started earlier. Alan Linford stated the Board has the vehicle to handle the problem through the Facilities Use Agreement; he thought the Park Board made it very clear that the seasons were not to overlap. Gail Mills has had some parents suggest dropping Spring soccer and having fall baseball. Mike Shelton reported that Mr. Osterman stated in Coach's meetings and Board meetings that coaches should let soccer come first; do not let it interfere with baseball practices. Alan Linford stated he disagreed with the staff opinion presented in the Agenda packet. Lila Coley stated she was very surprised to see this item on the agenda. She thought the problem had been solved through the Facilities Use Agreement. David Fain stated he did not realize that was the intent of the Agreement. It puts him in a very precarious position if the fields are vacant, he has to come up with the criteria to deny use. Right now the only criteria he has is the overlapping of multipurpose field use and turf management. He stated that both organizations are governed by Associations that dictate start and end dates; that may be wrong, but the complaints should be with the individual Associations. Cheryl stated she thought the baseball practices and registrations were started too early. If they were backed up a few weeks, it would eliminate some of the problems. After discussion, it was decided the early registration dates allowed for a smoother season by allowing the Associations to order uniforms earlier, and handle other business better. Gail Mi11s stated that there is so much offered at some point the parents have to make a choice of what to participate in. Parks and Recreation Board Minutes of Regular Meeting March 25, 1991 Page 3... Alan Linford recommended the Board adopt a policy to give David some basis for administering the Associations stating it is not right to have the seasons overlapping. He suggested two short soccer seasons in the Fall, eliminating the Spring soccer season, because they generate a tremendous revenue for the Association. Mike Billings stated he thinks the agreement should be with the governing Associations, the problem should be handled on that level. He questioned how to control use of the fields by the individual coaches. David Fain stated they are an independent entity; they can reserve the fields just like anyone else. He can recommend they have a certain registration time; however this season has run smoother than any previous because of the earlier registration dates. Alan Linford stated the earlier registrations have a benefit, however, we need to beg, plead, whatever with the coaches not to start practices early. Gail Mills stated she would like to see the kids not penalized for not being at practices or the way they behave at practices; there should be an effort to take some of the pressures off of the kids. - Mike Billings wants to get all the schedules together to see where the overlaps are and where they can be eliminated. Alan Linford and Mike Shelton rill draft a policy statement regarding the overlapping of seasons including Lila Coley s recommendation that the availability of scholarships for those unable to participate due to financial considerations be included on registration applications, and present it at the next Board meeting. 4. DISCUSSION AND CONSIDERATION OF MASTER PLAN FOR PARK AT ROSS DOMNS - Nan Arnold and Keith Jackson made a presentation of a preliminary Master Plan for the new park at the Ross Downs development (Attachment #1). The preliminary plan includes: a modular Durascape unit for older children, a Tot Time modular unit for younger children, picnic area with concrete retaining seat wall, 30' band of irrigation around street area (will include desi n for future expansion including pipe and wire for expansion , backstop for multipurpose practice field, hydromulch and temporary irrigation around lake area until hydromulch is established, and eight parking spaces. Minutes of Regular Meeting March 25, 1991 Page 4... Parks and Recreation Board The entire trail shown on the plan is approximately 1/3 mile; they will put in approximately 1/4 mile. A park sign will also be provided. It will be cast stone set in brick designed to be in keeping with the City logo. They are donating approximately eight acres of park land, including approximately 1.7 acre lake. They are concentrating development on frontage area, leaving back area for future development. Keith Jackson presented a budget (Attachment #2) for the items included in the master plan and indicated the initial budget is $75,000. The items presented total approximately $134,000. He stated it would help everyone if they could work together to trim $25,000 from the costs presented. Alan Linford stated that as development continues revenue will be generated and it would be appropriate to put it back into the park. He thinks everyone should be comfortable with the plan then the money will go as far as it will go. Gail Mills and Cheryl Livingston suggested eliminating some lighting at the back of the trail system and concentrating on the street area. Gail questioned if the proposed parking would be adequate for the park area. Several options were discussed for expanding the parking. Keith stated it would be fairly easy to move the trail away from the street, closer to the field to allow for future expansion. When questioned he stated they would be happy to add the additional parking if something of equal dollar value were eliminated. Alan Linford recommended Keith Jackson and Nan Arnold cork closely rith David and they bring the plan back to the April 15 meeting and tel l the Board chat they can do. The Board ri 11 then present the plan to the City Council for approval. Parks and Recreation Board Minutes of Regular Meeting March 25, 1991 Page 5... 5. DISCUSSION AND CONSIDERATION OF RECOl~IENDING THAT A HISTORICAL COMMISSION BE APPOINTED BY THE CITY COUNCIL Alan stated there has been past discussion among Board members regarding historical questions that go beyond the Board's area of expertise, particularly the Webb House. It would benefit the Board and the City by having a historical commission to advise the City about present and future historical locations within the City and to advise the Board and City Council on the various topics of historical preservation. GAIL MILLS MADE A MOTION AND CHERYL LIVINGSTON SECONDED THE MOTION THAT LILA COLEY ON BEHALF OF THE BOARD ADVISE THE CITY COUNCIL THAT THE PARK AND RECREATION BOARD RECOMMENDS THE CITY COUNCIL MAKE A PUBLIC ANNOUNCEMENT THAT THEY ARE ACCEPTING APPLICATIONS FOR A HISTORICAL COMMISSION. THE MOTION CARRIED BY A UNANIMOUS YOTE. 6. DISCUSSION AND CONSIDERATION OF PAVILION AT SPARGER PARK David Fain recommended purchasing a 20' X 44' shelter which will accommodate approximately 75 people. He recommended the columns be of the same type brick as the fence around Saddlebrook subdivision, which would add approximately $2,000 to the cost of the shelter, It would be open on all sides. He also stated the City Council had allocated $12,000 in the current budget for construction of the shelter. The plan he presented is approximately $1,500 over budget. Pictures of possible shelters were presented to the Board for their recommendation. Lila Coley stated she does not like any of those type pavilions, she wants a gazebo type to blend with the surround houses. She does not think the shelter should do anything to distract from the park. Gail stated they are very expensive and not very functional because of the limited picnic seating available. Due to the flood plain area of the park, there are limited locations where the shelter can be erected After meeting with the City Engineer he recommends eliminating the north parking area or placing the shelter in that vicinity. The City Engineer will have a consultant look at the park and make a recommendation fora site. Parks and Recreation Board Minutes of Regular Meeting March 25, 1991 Page 6... There was a lengthy discussion regarding the type of shelter to be constructed along with the location. The Board suggested an octagon shelter placed under the trees in the current picnic area. They are concerned with distracting from the park area by blocking the view with the shelter placed in the front. Lila wants to know if any more land will be available in a less visible location after the consultant's study is completed. David stated he has been given a July 4 deadline by the City Manager to have the shelter on the ground and ready for use. He needs a recommendation from the Board as to the type shelter they want. The Board needs to move forward and decide what they want and proceed so he can meet that deadline. Alan stated that if the Board cannot make a recommendation they need to be able to tell the City Council why not. Because of Paul's experience with shelters in the past he wants his input before proceeding further with this project. Alan further stated the Board has been charged with making recommendations to provide quality improvements to the park system. There are other options available than the ones presented and the Board needs to work towards that goal. Alan stated the shelter would not be complete and in place by the July 4 deadline, and he will address a letter to the City Council stating that fact. He suggested David come back with three options and invite the Homeowner's Associations surrounding Sparger to view and give input as to the type shelter they want.. If the costs exceed the $12,000 budgeted amount, the Board can decide to utilize the Voluntary Park Fund. NO ACTION TAKEN #7 DISCUSSION OF TEXAS PARiLS AND MILDLIFE GRANT STRATEGIES Alan Linford stated he has sent a letter to Bob Stripling requesting a joint meeting with the City Council to discuss grant strategies. He wants to make sure the Council understand's the Board's position. He explained the Council is asking very specific questions of Schrickel Rollins and getting the wrong answers. It is his opinion the Board should be involved in these discussions. Parks and Recreation Board Minutes of Regular Meeting March 25, 1991 Page 7... Alan explained that Dave Draz has written a letter to Schrickel Rollins asking about the various possibilities for grant situations in regard to City Park. Schrickel Rollins suggests scenario 3, (attachment i€3). Total development of City Park would allow the best possibilities for grant funding, due to the number of first time opportunities it provides. Lila Coley stated she thinks the Board needs to do whatever is necessary to secure a grant for City Park, and the Board should make that recommendation to the City Council. Alan stated the Board needs to get the Council to commit to doing the complete project at City Park. He recommended coming up with a recommendation at the next Board meeting and going to the City Council with that recommendation. NO ACTION TAKEN 8. DISCUSSION OF STRATEGIES TO BE UTILIZED WHEN PARK LAND IS ACQUIRED Alan Linford presented a Hypothetical Park Land Development plan (Attachment ~4) for the timely development of land acquired in the future. He recommends developing a basic soccer facility with baseball overflow on the fields. He outlined the steps to develop the site over a period of time. There is not enough to do it all at once, however, it can be laid out for future development. He stated the Board needs to be in a position to move forward when the Council announces land has been purchased; the Board needs to be prepared. Mike Billings stated he thinks it is a good plan, the City needs the additional soccer fields. Mike Billings stated any time you plan ahead, it is a good idea. Gail Mills questioned where the money is going to come from. Alan stated it could be built into next year's budget. Lila questioned if Alan visualized the park to include soccer only. Alan stated it includes soccer/baseball facilities, a trail system and play area. Alan stated the Board has to take a proactive position. CHERYL LIVIN6STON MADE A MOTION TO APPROVE THE PLAN AND 60 FORWARD WITH IT WHEN THE LAND ACQUISITION IS ANNOUNCED. MIKE BILLINGS SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. Parks and Recreation Board Minutes of Regular Meeting March 25, 1991 Page 8... 9. ELECTION OF OFFICERS GAIL MILLS NOMINATED ALAN LINFORD FOR CHAIRMAN. CHERYL LIYINGSTON SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. LILA COLEY NOMINATED GAIL MILLS FOR YICE CHAIRMAN. CHERYL SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. LILA COLEY NOMINATED CHERYL LIVIN6STON FOR SECRETARY. BAIL SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS YOTE. The Secretary's role will be to go over the minutes after they are prepared by the staff, and to take the minutes in the absence of a staff person. 10. DISCUSSION AND CONSIDERATION OF UPDATING AARP AGREEMENT MIKE Billings MADE A MOTION TO APPROVE THE AGREEMENT AS PRESENTED. MIKE SHELTON SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS YOTE. 11. DISCUSSION AND CONSIDERATION OF A FACILITIES USE POLICY TABLED FOR FURTHER STUDY 12. DISCUSSION AND CONSIDERATION OF A CREATIVE PLAYGROUND David Fain recommended going with the Creative Playground concept, utilizing metal swings rather than wood. He recommended incorporating the playground into the City Park plans. Gail Mills stated she is concerned about the overall concept being wood. She said the Board had made a conscious decision not to use wood at Sparger because of the problems of splintering and splitting of wood products. She expressed concerns about the Creative Playground being the current rage. She stated she does not want to be a part of that rage-, and find out farther down the line that it was a bad decision. Alan said the key is to find out where Leather's systems have been in place for eight to ten years and for Board members to examine those playgrounds before proceeding with the project. He explained the plan would draw a lot of attention and community spirit to City Park, which will be needed to help with the Bond Election vote. NO ACTION TAKEN Parks and Recreation Board Minutes of Regular Meeting March 25, 1991 Page 9... 13. DISCUSSION AND CONSIDERATION OF WATER SHED MANAGEMENT Alan Linford suggested the Board pass a Resolution and forward to the City Council recommending to allow no filling in the flood plain areas until the City drainage study is complete and a Water Shed Management Ordinance is in place. David stated he needs input and ideas to incorporate into an ordinance. He will tackle the writing on his own, utilizing samples of ordinances from other cities. Alan stated the Board would pass the Council requesting that they draft one for the next Board meeting. NO ACTION TAKEN 14. UPDATE ON WEBB HOUSE TABLED DUE TO LATE HOUR 15. DISCUSSION OF PARK ORDINANCES TABLED DUE TO LATE HOUR 16. REPORTS a resolution and take it to pass a resolution. He will A. Parks and Recreation reports presented in agenda packet (Attachment #5) NO OTHER REPORTS GIVEN DUE TO LATE HOUR 17. ADJOURN CHERYL LIVINGSTON MADE A MOTION TO ADJOURN THE MEETING AT 11:45 P.M. LILA COLEY SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. RESPECTFULLY SUBMITTED: Sharon L. Curry, Recreation upervisor APPROVED: David Fain, P and Recreation Coor ina or a ~' -g ~ a ~ ~~ o~ j W ,- pl Y Q Z'1 1LIU] J J U '' ' -,i.l o r ;poi ' Ij~ i,;,,; Y,~..~ i ~ ~' I 1 .I d !~~I~ ~~t ~I3i~~~~: i ~\ ~\\ / ,\ \~, \ ~ \ ~ " ~ \ L \ .I\ ~\ ~~`... \ ~ :'rte---_:,., •:.. ~•- - - 1 ~~ ~~ ~ . ~,•„ l -~~,I~''~~~'III;iIII~III~D~~I~~'"~I~;*~~ Yom.' ,,.~. Ill Ill~l : J'' I ~I' i i ,If ,I,~.•. ~.il l~ ~~~=; _ , ) ~+~~~\ a 1 1 `l `~'~i(lil ~ •I Il~l.f ll~ill,ll; :I .'I! .: r _ ~ ~ ~9 / '\`~ •~1 Itl \ ;I ~ 16'I '~'...~ ,III ~ 1 ~ !° [ I ' {~`~\~I~ .II ~.,: I YYIIIIII~' li llll1'I II I'I`, 11 I I ~ i .. ',, ~ ~ II I 1 ' I ~ } , \ I ~i i '~ ~ I~ I I ~ -~ \~~\~II(III~II I ~.: ~, ,Ili il'I'r .~ '~ -{ ~ - - ~ i \ \ .~.' ~\\\ I.II;I'q, I,'II~III~ II~II IIIIIII.i .,~.•I;,~~~./ ~/' 1 ;: ~ '`\.~ ~ ~.` 4hq i'' I ~ II,. IIII~~(' ~ ,IIII , I„ I;; % l ~, ;~ \ ~ :\ ~. Iill I il.ll~i!II lil l! VV' .C I;. \' ~ ~~\ ~ II III 1.1...• i- •1 . I ~ ~.~ III! '.: .. 4 f , ._ ~y. ~: ; ~ of :• ...:~... ; • ' ~.~ n N ~~ ,.~i~ ,, -;:~ ,j j t \ ..~ 4' ~ ~a i '~ .~ J,r ;O J 0 ~~ o g L:._~ d rl F"~ V 4 . ~ r TWELVE OAKS PARK: Phase I Development by Earnest R. Owen Hardscape/Landscape Budget Prepared by The Nan Faith Arnold Company QTY. DESCRIPTION UNIT Lake Area Lake Redevelopment Well for Constant Level Lake Spillway Weir Spillway Grading 8 Parking Spaces Grading for Parking 225 Parking: 5" concrete SY 130 Parking: 6" curb LF 1 Lake Fountain EA 25,000 Lake Slope Hydromulch SF Lake Slope Temporary Irrigation SUBTOTAL Park Area; Hardscape 5 Security H.P.S. Lights 1 Uplight 1,350 Underground Wiring 8,100 Jogging Trail 3 Picnic Tables Installation of Tables 3 Concrete Slabs 1 Atom Swing Installation 1 Durascape System Installation 1 Tot Time System Installation 1 Water Fountain Freight Charges EA EA LF SF EA EA EA EA EA EA EA EA EA EA Lump UNIT PRICE Lump Lump Lump Lump Lump $12.00 $1.00 .05 Lump $1,300.00 $300.00 $7.00 $2.80 $492.00 $147.00 $250.04 EXTENSION $15,000.00 $3,500.00 $5,000.00 $2,000.00 $300.00 $2,700.00 $130.00 $6,000.00 $1,250.00 $750.00 ;36,630.00 $6,500.00 $300.00 $9,450.00 $14,580.00 $1,476.00 $441.00 $750.00 $2,109.00 $783.00 $5,066.00 $1,265.00 $2,958.00 $740.00 $800.00 $490.00 COLLEYVILLE HYPOTHETICAL , PARK LAND DEVELOPMENT Objective: To develop newly acquired park land in a timely manner, (1) to serve immediate community needs, (2) to make efficient use of initial development funds, and (3) to allow for future increments of development. 1'. Park Board notified of land acquisition. 2. Park Board initiates a workshop process (using outside: ' professional firm) to develop topographic survey and Park Site Master Plan which becomes the base for the grading plan and the construction layout plan. Professional services transition into production of the contract documents (plans and specifications) for portions of the work to be let for public bids. 3. Earth work construction firm hired to do the grading per the plan. 4. Tap water main to secure source for irrigation, drinking and restrooms. Install irrigation laterals and service lines. 5. Grass planted and established. 6. Temporary parking facilities developed. Assumption: Site of 22 acres of reasonable grade for athletic facilities. Cost Estimates (Linford System): Master Pian: $ 8,000.00 Contract Documents (including construction observation) $28,000.00 Topographic Survey and soil tests $10,000.00 Grading (20 acres C~ 4.OM/) $80,000.00 Irrigation and Grass Establishment (15 acres C $l0.OM/) 150,000.00 Parking (5 acres C~ $l0.OM/) $50,000.00 Total $326.000.00 ATTACHMENT #3 VOLUNTARY PARE FUND FINANCIAL UPDATE AS OF 03-25-91 PRESENT FUND BALANCE: $ 20,954 REVENUE GENERATID: The Finance Department states the fund has generated $2,00 to $3,000 per month consistantly over the past two years. Yearly revenue generated is approximately $39,600. FY 1989/90 PARg FUND E%PENDITURES: Park Master Plan $ 30,000 Athletic Field Improvements 5,534 Beautification/Landscaping 3,409 Playground Equipment 22,947 Park Grant 4,892 Park Improvements 54 TOTAL FY 89/90 ESPENDITURES $ 66,836 PROPOSED FY 1990/91 E%PENDITURES: ACTUAL FY 90/91 E%PENDITURES City Park Restroom $ 35,000 Sparger Park Restrooms 15,000 Sparger Park Playground Equip. 25,000 City Park Playground Equip. 30,000 City Park Bleachers/Pads 11,800 City Park Picnic Units 5,300 Parking Improvements -0- Parkland Acquisition -0- TOTAL FY 90/91 E%PENDITURES $ 206,100 $ -0- -0- -0- -0- ?,046 -0- 2,000 82,000 $ 91,046 AGENDA ITEM #16 ATTACHMENT #4 Texas 1991 YOUTH BASKETBALL RECAP WINTER LEAGUE # Players 158 ~ Coaches/Assistants 36 TOTAL # PARTICIPANTS 194 FEES COLLECTED: EXPENSES: T-shirts $1,543.35 Equipment: Frames $800.00 Clock 131.95 Inflator 123.00 Balls 267.00 Scoreboard 82.00 Misc. 109.95 TOTAL $1513.90 Officials $1134.00 Gym supervisor $ 597.00 TOTAL EXPENSES NET LOSS 06.12.BB.RECAP P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 281-4044 PARK AND RECREATION BOARD AGENDA ITEM ~ $4,740.00 $4793.25 $ 53.25 City u~ ' * *DRAFT * * '~ * *DRAF'T* ® Ilc~ ~ ~rxas RECREATION STATISTICS OCTOBER 1, 1990 through FEBRUARY 28, 1991 YEAR CURRENT TO SAME MONTH MONTH DATE LAST YEAR # REC. CLASSES 1 4 -0- # PARTICIPANTS 4 67 -0- PERCENT + or N/A N/A # SPCL. ACTIVITIES -0- 1 -0- N/A # PARTICIPANTS -0- 20 -O- N/A # STORYTIME 4 15 -O- N/A # PARTICIPANTS 160 600 -0- N/A # CITY SPONSORED ATHLETIC ACTY. GAMES 4 6 -O- N/A PRACTICES 44 108 -0- N/A # PARTICIPANTS 194 194 -0- N/A $ FEES COLLECTED $ 60 $6,215.00 -0- N/A # EXPENSES 0 $5,742.25 -0- N/A NET $ 60 $ 472.25 -0- N/A SPECIAL EVENTS INVOLVING PARK AND REC DEPARTMENT: October lOK Run/Preschool Halloween Party/Haunted House December Christmas Tree Lighting February Arbor Day 06.11.STATS P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 281-4044 PARK BOARD AGENDA ITEM #16 FLAG DAY FRIDAY, JUNE 14 5:00 P.M. - DARK SPARGER PARK OLD FASHIONED PICtJIC IN THE PARK: Bring your blanket and picnic supper and enjoy an evening of fun, games, music and storytelling) FLAG RAISING 6:00 P.M.: (simultanious with nation wide flag raising) Brass band playing Star Spangled Banner; use Boy Scouts, Girl Scouts and Campfire groups for Presentation of Colors; special speaker; invite local dignataries CONTESTS (Award Silly Prizes) 6:15 - 8:30 P.M.: 1. Uncle Sam Look-A-Like: (Red, white, blue top hat) 2. Betsy Ross Look-A-Like: (American Flag) 3. Longest beard (golden horse brush) 4. Oldest/Youngest present ((hour glass - big & small) 5. Shortest/Tallest present (Short-golden ruler; tallest- golden yard stick) 6. Kite Flying Contest (Brass key) 7. Most patriotic family (American Flag flown over white house) 8. Best homemade icecream (golden ice cream scoop) 9. Best homemade apple pie (golden pie server) 10. Tall Tale Contest (long, fake horse's tail) GAMES (Award silly prizes): 1. 2. 3. 5. 6. 7. 8. 9. 10. STORYTELLING: Horseshoes ( golden horseshoe) Volleyball Frisbe Golf (golden frisbee) Broom hockey (golden wisk broom) Tug of War (two pieces of rope tied together) Hopscotch Tournament Sack Races 3-legged races Washer Tossing (golden washer) Milk Bottle Toss (Gold milk bottle) throughout the evening PATRIOTIC SING A LONG: throughout the evening; have someone to lead singing with taped music in background), Barbershop quartets entertaining AWARDS PRESENTATION (8:30 P.M.): Mayor present awards LOWERING OF COLORS (Immediately following awards presentation): Scout troops and Campfire groups lower Colors; brass band play Taps; momement of silence for troops, soldiers lost in Desert Sheild and other wars TWELVE OAKS PARK: Phase I Development by Earnest R. Owen Revised Hardscape/Landscape Budget Prepared by The Nan Faith Arnold Company 1 April, 1991 QTY. DESCRIPTION UNIT UNIT PRICE EXTENSION Lake Area Lake Redevelopment Lump $15,000.00 Well for Constant Level Lake Lump $3,500.00 Spillway Weir Lump $5,000.00 Spillway Grading Lump $2,000.00 8 Parking Spaces Grading for Parking Lump $300.00 225 Parking: 5" concrete SY $12.00 $2,700.00 130 Parking: 6" curb LF $1.00 $130.00 1 Lake Fountain EA $6,000.00 SUBTOTAL $34,630.00 Park Area; Hardscape 8,100 Jogging Trail SF $1.80 $14,580.00 1 Atom Swing EA $2,109.00 Installation EA $783.00 1 Water Fountain EA $800.00 Freight Charges Lump $490.00 Playground Excavation Lump $1,200.00 4,520 Weed Barrier SF .18 $800.00 Sub-surface Drainage Lump $1,700.00 140 Concrete Edge LF S8.00 $1,120.00 100 Retainer/Seat Wall LF $30.00 $3,000.00 84 Pea Gravel CY $30.00 $2,520.00 Fine Grade Lump $400.00 80 Retainer Wall(Ballfield) LF $25.00 $2,000.00 1 Backstop/Installation EA $1,500.00 1 Park Sign EA $4,000.00 SUBTOTAL $37,002.00 ~~~ QTY. DESCRIPTION UNIT UNIT PRICE EXTENSION Park Area; Landscape 20,400 Irrigation SF .25 X5,100.00 Electrical/Water Meter $1,800.OC 220,800 Hydromulch SF .05 $11,0.0.00 220,800 Temporary Irrigation Lump $5,2Q0.~0 22 Shade Trees 3" cal. X250.00 $5,500.00 SUBTOTAL $28,640.00 Other Expenses Park Design Fees $8,500.00 Project Management Fee s $3,300.00 SUBTOTAL $11,800.00 GRAND TOTAL FOR PHASE I INSTAL LATION: $112,072.00 24PARKS AND RECREATION ADVISORY BeAR® MEETING DATE: CALL TO ORDER: PM ROLL CALL: ALAN LINFORO GAIL MILLS _ CHERYL LIVINGSTON MIKE SHELTON LILA COLEY ~ PAUL VIGILETTI JIM HOFF AGENDA ITEM # ~~~k~_ Gt.~iz~ _ ~~ ~~~, DISCUSSION: ~Jj~~ /~ ~~ >i~~ /~-~,/~ ti~~~~~ G~Lt°~ /.~~'a/Z~ MOTION/ PAUL VIGILETTI GAIL MILLS _ CHERYL LIVINGS TON MIKE SHELTON SECOND: LILA COLEY JIM HOFF MOTION: -VOTE: PAUL VIGILETTI GAIL i~ILLS CHERYL LIVi~lGSTO~^! MIKE SHELTO~^! LILA COLEY ~ JIM HOFF DRAFT DRAFT DRAFT PARKS AND RECREATION ADVISORY BOARD MINUTES MARCH 25, 1991 1. WORK SESSION WITH PLANNING AND ZONING COMMISSION Board members attended a work session with the Planning and Zoning Commission at City Hall. The work session adjourned and members relocated to L. D. Lockett Park 2. A. CALL TO ORDER: The Regular Meeting of the Parks and Recreation Advisory Board was called to Order at 7:50 P.M. on Monday, March 25, 1991. ROLL CALL: PRESENT: Chairman Alan Linford, Gail Mills, Cheryl Livingston, Lila Coley, Mike Shelton, Mike Billings, David Fain, Parks and Recreation Coordinator, Sharon Curry, Recreation Supervisor ABSENT: Paul Vigiletti, Jim Hoff SPECIAL GUESTS: Keith Jackson and Nan Arnold, representatives of the Ross Downs development B. APPROVAL OF MINUTES: CHERYL LIVINGSTON MADE A MOTION TO APPROVE THE MINUTES AS PRESENTED. MIKE SHELTON SECONDED THE MOTION WHICH CARRIED BY UNANIMOUS VOTE. 3. DISCUSSION AND CONSIDERATION OF OVERLAPPING OF THE SPORTS PROGRAMS Requested by Cheryl Livingston and Jim Hoff Cheryl Livingston stated she was receiving numerous complaints from parents regarding the overlapping of the various sports seasons due to the overlapping of not only games, but practices as well. She stated there is not enough time for children to participate in both. She stated one parent had pulled his daughter from softball because of the coach's demands that the girl be at practices. CHERYL RECOMMENDED HAVING BASEBALL REGISTER AT A LATER DATE TO ELIMINATE THE OVERLAPPING OF PRACTICES. Parks and Recreation Board Minutes of Regular Meeting March 25, 1991 Page 2... Alan Linford stated he did not think David Fain handled the situation well when baseball requested use of the fields at such an early date. He feels the situation is totally out of hand and is creating a very chaotic situation. Mike Shelton stated the overlap is the same as last year, the only difference is the baseball practices started earlier. Alan Linford stated the Board has the vehicle to handle the problem through the Facilities Use Agreement; he thought the Park Board made it very clear that the seasons were not to overlap. Gail Mills has had some parents suggest dropping Spring soccer and having fall baseball. Mike Shelton reported that Mr. Osterman stated in Coach's meetings and Board meetings that coaches should let soccer come first; do not let it interfere with baseball practices. Alan Linford stated he disagreed with the staff opinion presented in the Agenda packet. Lila Coley stated she was very surprised to see this item on the agenda. She thought the problem had been solved through the Facilities Use Agreement. David Fain stated he did not realize that was the intent of the Agreement. It puts him in a very precarious position if the fields are vacant, he has to come up with the criteria to deny use. Right now the only criteria he has is the overlapping of multipurpose field use and turf management. He stated that both organizations are governed by Associations that dictate start and end dates; that may be wrong, but the complaints should be with the individual Associations. Cheryl stated she thought the baseball practices and registrations were started too early. If they were backed up a few weeks, it would eliminate some of the problems. After discussion, it was decided the early registration dates allowed fora smoother season by allowing the Associations to order uniforms earlier, and handle other business better. Gail Mills stated that there is so much offered at some point the parents have to make a choice of what to participate in. Parks and Recreation Board Minutes of Regular Meeting March 25, 1991 Page 3... Alan Linford recommended the Board adopt a policy to give David some basis for administering the Associations stating it is not right to have the seasons overlapping. He suggested two short soccer seasons in the Fall, eliminating the Spring soccer season, because they generate a tremendous revenue for the Association. Mike Billings stated he thinks the agreement should be with the governing Associations, the problem should be handled on that level. He questioned how to control use of the fields by the individual coaches. David Fain stated they are an independent entity; they can reserve the fields just like anyone else. He can recommend they have a certain registration time; however this season has run smoother than any previous because of the earlier registration dates. Alan Linford stated the earlier registrations have a benefit, however, we need to beg, plead, whatever with the coaches not to start practices early. Gail Mills stated she would like to see the kids not penalized for not being at practices or the way they behave at practices; there should be an effort to take some of the pressures off of the kids. Mike Billings wants to get all the schedules together to see where the overlaps are and where they can be eliminated. Alan Linford and Mike Shelton ~oill draft a policy statement regarding the overlapping of seasons including Lila Coley s recommendation that the availability of scholarships for those unable to participate due to financial considerations be included on registration applications, and present it at the next Board meeting. 4. DISCUSSION AND CONSIDERATION OF MASTER PLAN FOR PARK AT ROSS DOWNS Nan Arnold and Keith Jackson made a presentation of a preliminary Master Plan for the new park at the Ross Downs development (Attachment #1). The preliminary plan includes: a modular Durascape unit for older children, a Tot Time modular unit for younger children, picnic area with concrete retaining seat wall, 30' band of irrigation around street area (will include desi n for future expansion including pipe and wire for expansion , backstop for multipurpose practice field, hydromulch and temporary irrigation around lake area until hydromulch is established, and eight parking spaces. Parks and Recreation Board Minutes of Regular Meeting March 25, 1991 Page 4... The entire trail shown on the plan is approximately 1/3 mile; they will put in approximately 1/4 mile. A park sign will also be provided. It will be cast stone set in brick designed to be in keeping with the City logo. They are donating approximately eight acres of park land, including approximately 1.7 acre lake. They are concentrating development on frontage area, leaving back area for future development. Keith Jackson presented a budget (Attachment #2) for the items included in the master plan and indicated the initial budget is $75,000. The items presented total approximately $134,000. He stated it would help everyone if they could work together to trim $25,000 from the costs presented. Alan Linford stated that as development continues revenue will be generated and it would be appropriate to put it back into the park. He thinks everyone should be comfortable with the plan then the money will go as far as it will go. Gail Mills and Cheryl Livingston suggested eliminating some lighting at the back of the trail system and concentrating on the street area. Gail questioned if the proposed parking would be adequate for the park area. Several options were discussed for expanding the parking. Keith stated it would be fairly easy to move the trail away from the street, closer to the field to allow for future expansion. When questioned he stated they would be happy to add the additional parking if something of equal dollar value were eliminated. Alan Linford recommended Keith Jackson and Nan Arnold work closely with David and they bring the plan back to the April 15 meeting and tell the Board chat they can do. The Board will then present the plan to the City Council for approval. Parks and Recreation Board Minutes of Regular Meeting March 25, 1991 Page 5... 5. DISCUSSION AND CONSIDERATION OF REC0I~IENDING THAT A HISTORICAL COMMISSION BE APPOINTED BY THE CITY COUNCIL Alan stated there has been past discussion among Board members regarding historical questions that go beyond the Board's area of expertise, particularly the Webb House. It would benefit the Board and the City by having a historical commission to advise the City about present and future historical locations within the City and to advise the Board and City Council on the various topics of historical preservation. GAIL MILLS MADE MOTION THAT LILA COUNCIL THAT THE COUNCIL MAKE A APPLICATIONS FOR BY A UNANIMOUS YO A MOTION AND CHERYL LIYINGSTON SECONDED THE COLEY ON BEHALF OF THE BOARD ADVISE THE CITY PARK AND RECREATION BOARD RECOMMENDS THE CITY PUBLIC ANNOUNCEMENT THAT THEY ARE ACCEPTING A HISTORICAL COMMISSION. THE MOTION CARRIED TE. 6. DISCUSSION AND CONSIDERATION OF PAYILION AT SPARGER PARK David Fain recommended purchasing a 20' X 44' shelter which will accommodate approximately 75 people. He recommended the columns be of the same type brick as the fence around Saddlebrook subdivision, which would add approximately $2,000 to the cost of the shelter, It would be open on all sides. He also stated the city Council had allocated $12,000 in the current budget for construction of the shelter. The plan he presented is approximately $1,500 over budget. Pictures of possible shelters were presented to the Board for their recommendation. Lila Coley stated she does not like any of those type pavilions, she wants a gazebo type to blend with the surround houses. She does not think the shelter should do anything to distract from the park. Gail stated they are very expensive and not very functional because of the limited picnic seating available. Due to the flood plain area of the park, there are limited locations where the shelter can be erected After meeting with the City Engineer he recommends eliminating the north parking area or placing the shelter in that vicinity. The City Engineer will have a consultant look at the park and make a recommendation for a site. Parks and Recreation Board Minutes of Regular Meeting March 25, 1991 Page 6... There was a lengthy discussion regarding the type of shelter to be constructed along with the location. The Board suggested an octagon shelter placed under the trees in the current picnic area. They are concerned with distracting from the park area by blocking the view with the shelter placed in the front. Lila wants to know if any more land will be available in a less visible location after the consultant's study is completed. David stated he has been given a July 4 deadline by the City Manager to have the shelter on the ground and ready for use. He needs a recommendation from the Board as to the type shelter they want. The Board needs to move forward and decide what they want and proceed so he can meet that deadline. Alan stated that if the Board cannot make a recommendation they need to be able to tell the City Council why not. Because of Paul's experience with shelters in the past he wants his input before proceeding further with this project. Alan further stated the Board has been charged with making recommendations to provide quality improvements to the park system. There are other options available than the ones presented and the Board needs to work towards that goal. Alan stated the shelter would not be complete and in place by the July 4 deadline, and he will address a letter to the City Council stating that fact. He suggested David come back with three options and invite the Homeowner's Associations surrounding Sparger to view and give input as to the type shelter they want. If the costs exceed the $12,000 budgeted amount, the Board can decide to utilize the Voluntary Park Fund. NO ACTION TAKEN #7 DISCUSSION OF TEXAS PARYCS AND WILDLIFE GRANT STRATEGIES Alan Linford stated he has sent a letter to Bob Stripling requesting a joint meeting with the City Council to discuss grant strategies. He wants to make sure the Council understand's the Board's position. He explained the Council is asking very specific questions of Schrickel Rollins and getting the wrong answers. It is his opinion the Board should be involved in these discussions. Parks and Recreation Board Minutes of Regular Meeting March 25, 1991 Page 7... Alan explained that Dave Draz has written a letter to Schrickel Rollins asking about the various possibilities for grant situations in regard to City Park. Schrickel Rollins suggests scenario 3, (attachment #3). Total development of City Park would allow the best possibilities for grant funding, due to the number of first time opportunities it provides. Lila Coley stated she thinks the Board needs to do whatever is necessary to secure a grant for City Park, and the Board should make that recommendation to the City Council. Alan stated the Board needs to get the Council to commit to doing the complete project at City Park. He recommended coming up with a recommendation at the next Board meeting and going to the City Council with that recommendation. NO ACTION TAKEN 8. DISCUSSION OF STRATEGIES TO BE UTILIZED NHEN PARK LAND IS ACQUIRED Alan Linford presented a Hypothetical Park Land Development plan (Attachment #4) for the timely development of land acquired in the future. He recommends developing a basic soccer facility with baseball overflow on the fields. He outlined the steps to develop the site over a period of time. There is not enough to do it all at once, however, it can be laid out for future development. He stated the Board needs to be in a position to move forward when the Council announces land has been purchased; the Board needs to be prepared. Mike Billings stated he thinks it is a good plan, the City needs the additional soccer fields. Mike Billings stated any time you plan ahead, it is a good idea. Gail Mills questioned where the money is going to come from. Alan stated it could be built into next year's budget. Lila questioned if Alan visualized the park to include soccer only. Alan stated it includes soccer/baseball facilities, a trail system and play area. Alan stated the Board has to take a proactive position. CHERYL LIVIN6STON MADE A NOTION TO APPROVE THE PLAN AND 60 FORMARD WITH IT NHEN THE LAND ACQUISITION IS ANNOUNCED. MIKE BILLINGS SECONDED THE MOTION IiHICH CARRIED BY A UNANIMOUS VOTE. Parks and Recreation Board Minutes of Regular Meeting March 25, 1991 Page 8... 9. ELECTION OF OFFICERS BAIL MILLS NOMINATED ALAN LINFORD FOR CHAIRMAN. CHERYL LIYINGSTON SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. LILA COLEY NOMINATED GAIL MILLS FOR VICE CHAIRMAN. CHERYL SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. LILA COLEY NOMINATED CHERYL LIVINGSTON FOR SECRETARY. GAIL SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. The Secretary's role will be to go over the minutes after they are prepared by the staff, and to take the minutes in the absence of a staff person. 10. DISCUSSION AND CONSIDERATION OF UPDATING AARP AGREEMENT MIKE Billings MADE A MOTION TO APPROVE THE AGREEMENT AS PRESENTED. MIKE SHELTON SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. 11. DISCUSSION AND CONSIDERATION OF A FACILITIES USE POLICY TABLED FOR FURTHER STUDY 12. DISCUSSION AND CONSIDERATION OF A CREATIVE PLAYGROUND David Fain recommended going with the Creative Playground concept, utilizing metal swings rather than wood. He recommended incorporating the playground into the City Park plans. Gail Mills stated she is concerned about the overall concept being wood. She said the Board had made a conscious decision not to use wood at Sparger because of the problems of splintering and splitting of wood products. She expressed concerns about the Creative Playground being the current rage. She stated she does not want to be a part of that rage, and find out farther down the line that it was a bad decision. Alan said the key is to find out where Leather's systems have been in place for eight to ten years and for Board members to examine those playgrounds before proceeding with the project. He explained the plan would draw a lot of attention and community spirit to City Park, which will be needed to help with the Bond Election vote. NO ACTION TAKEN Parks and Recreation Board Minutes of Regular Meeting March 25, 1991 Page 9... 13. DISCUSSION AND CONSIDERATION OF WATER SHED MANAGEMENT Alan Linford suggested the Board pass a Resolution and forward to the City Council recommending to allow no filling in the flood plain areas until the City drainage study is complete and a Water Shed Management Ordinance is in place. David stated he needs input and ideas to incorporate into an ordinance. He will tackle the writing on his own, utilizing samples of ordinances from other cities. Alan stated the Board would pass a resolution and take it to the Council requesting that they pass a resolution. He will draft one for the next Board meeting. NO ACTION TAKEN 14. UPDATE ON WEBB HOUSE TABLED DUE TO LATE HOUR 15. DISCUSSION OF PARK ORDINANCES TABLED DUE TO LATE HOUR 16. REPORTS A. Parks and Recreation reports presented in agenda packet (Attachment #5) NO OTHER REPORTS GIVEN DUE TO LATE HOUR 17. ADJOURN CHERYL LIVINGSTON MADE A MOTION TO ADJOURN THE MEETING AT 11:45 P.M. LILA COLEY SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. RESPECTFULLY SUBMITTED: Sharon L. Curry, Recreation Supervisor APPROVED: David Fain, Parks and Recreation Coor ina or Q ~ t/ 0 0 ~ ~ a A~ -g ~ . W Q~ °~ t o J Q ~J o n n c-~~ J 0 u ~ S ••AI I~ d a6~1 ~ 6 ql •IYi~w I~ - ~ ! ~'1 A ~: iii ~ ~ I ~'i ~ 'r I ~ ~'~ 1Y ;= y~t'•I 111+ ~ VIII il~iiil'~~:v;~~~~eI~I~ IY'i 'fl Jlo~jif ~~ '1 I d ~`~~F' ~t!~j~~'~~SI~ t ~ ~~~ '~Q~a Y 'p~ - ~ IJ .F /C5 ~On V /, Q l ~ I g ra ~~ a '~ r TWELVE OAKS PARK: Phase I Development by Earnest R. Owen Hardscape/Landscape Budget Prepared by The Nan Faith Arnold Company QTY. DESCRIPTION UNIT UNIT PRICE EXTENSION Lake Ar ea Lake Redevelopment Lump $15,000.00 Well for Constant Level Lake Lump $3,500.00 Spillway Weir Lump $5,000.00 Spillway Grading Lump $2,000.00 8 Parking Spaces Grading for Parking Lump $300.00 225 Parking: 5" concrete SY $12.00 $2,700.00 130 Parking: 6" curb LF $1.00 $130.00 1 Lake Fountain EA $6,000.00 25,000 Lake Slope Hydromulch SF .05 $1,250.00 Lake Slope Temporary Irrigation Lump $750.00 SUBTOTAL $36,630.00 Park Area; Hardscape 5 Security H.P.S. Lights EA $1,300.00 $6,500.00 1 Uplight EA $300.00 $300.00 1,350 Underground Wiring LF $7.00 $9,450.00 8,100 Jogging Trail SF - $1.80 $14,580.00 3 Picnic Tables EA $492.00 $1,476.00 Installation of Tables EA $147.00 $441.00 3 Concrete Slabs EA $250.00 $750.00 I Atom Swing EA $2,109.00 Installation EA $783.00 1 Durascape System EA $5,066.00 Installation EA $1,265.00 1 Tot Time System EA $2,958.00 Installation EA $740.00 1 Water Fountain EA $800.00 Freight Charges Lump $490.00 COLLEYVILLE HYPOTHETICAL PARK LAND DEVELOPMENT Objective: To develop newly acquired park land in a timely manner, (1) to serve immediate community needs, (2) to make efficient use of initial development funds, and (3) to allow for future increments of development. 1'. Park Board notified of land acquisition. 2. Park Board initiates a workshop process (using outside: ' professional firm) to develop topographic survey and Park Site Master Plan which becomes the base for the grading plan and the construction layout plan. Professional services transition into production of the contract documents (plans and specifications) for portions of the work to be let for public bids. 3. Earth work construction firm hired to do the grading per the plan. 4. Tap water main to secure source for irrigation, drinking and restrooms. Install irrigation laterals and service lines. 5. Grass planted and established. 6. Temporary parking facilities developed. Assumption: Site of 22 acres of reasonable grade for athletic facilities. Cost Estimates (Linford System): Master Plan: $ 8,000.00 Contract Documents (including construction observation) $28,000.00 Topographic Survey and soil tests $10,000.00 Grading (20 acres C 4.OM/) $80,000.00 Irrigation and Grass Establishment (15 acres C $lO.OM/) 150,000.00 Parking (5 acres C $lO.OM/) $50,000.00 Total $326.000.00 ATTACHMENT #3 VOLDNTARY PARK FUND FINANCIAL UPDATE AS OF 03-25-91 PRESENT FUND BALANCE: $ 20,954 REVENUE GENERATED: The Finance Department states the fund has generated $2,00 to $3,000 per month consistently over the past two years. Yearly revenue generated is approximately $39,600. FY 1989/90 PARK FUND EXPENDITURES: Park Master Plan $ 30,000 Athletic Field Improvements 5,534 Beautification/Landscaping 3,408 Playground Equipment 22,94? Park Grant 4,892 Park Improvements 54 TOTAL FY 89/90 EXPENDITURES $ 66,836 PROPOSED FY 1990/91 EXPENDITURES: ACTUAL FY 90/91 EXPENDITURES City Park Restroom $ 35,000 Sparger Park Restrooms 15,000 Sparger Park Playground Equip. 25,000 City Park Playground Equip. 30,000 City Park Bleachers/Pads 11,800 City Park Picnic Units 5,300 Parking Improvements -0- Parkland Acquisition -0- TOTAL FY 90/91 EXPENDITURES $ 206,100 $ -0- -0- -0- -0- ?,046 -0- 2,000 62,000 $ 91,046 AGENDA ITEM #16 ATTACHMENT #4 # Players # Coaches/Assistants TOTAL # PARTICIPANTS FEES COLLECTED: EXPENSES: T-shirts Equipment: Frames Clock Inflator Balls Scoreboard Misc. TOTAL Officials Gym supervisor TOTAL EXPENSES NE7 LOSS 06.12.BB.RECAP Giiy of ® a Il~ Texas 1991 YOUTH BASKE76A11 RECAP WINTER LEAGUE 158 36 194 $1,543.35 $800.00 131.95 123.00 267.00 82.00 109.95 $1513.90 $1134.00 $ 597.00 P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 281-4044 PARK AND RECREATION BOARD AGENDA ITEM # $4,740.00 $4793.25 $ 53.25 ~.. G-t?' of **DftAFT** '~ **DRAFT** Il~ Texas RECREATION STATISTICS OCTOBER 1, 1990 throu gh FEBRUARY 28, 1991 YEAR CURRENT TO SAME MONTH MONTH DATE LAST YEAR # REC. CLASSES 1 4 -O- # PARTICIPANTS 4 67 -O- # SPCL. ACTIVITIES -O- 1 -0- # PARTICIPANTS -0- 20 -0- .. PERCENT + or N/A N/A N/A N/A # STORYTIME 4 15 -0- N/A # PARTICIPANTS 160 600 -0- N/A # CITY SPONSORED ATHLETIC ACTV. GAMES 4 6 -O- N/A PRACTICES 44 108 -0- N/A # PARTICIPANTS 194 194 -0- N/A S FEES COLLECTED $ 60 $6,215.00 -O- N/A # EXPENSES 0 $5,742.25 -0- N/A NET $ 60 $ 472.25 -0- N/A SPECIAL EVENTS INVOLVING PARK AND REC DEPARTMENT: October lOK Run/Preschool Halloween Party/Haunted House December Christmas Tree Lighting February Arbor Day 06.11.STATS P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 281-4044 PARK BOARD AGENDA ITEM #16 ' FLAG DAY FRIDAY, JUNE 14 5:00 P. M. - DARK ~' SPARGER PARK ~.._ OLD FASHIONED PICNIC IN THE PARK: Bring your blanket and picnic supper and enjoy an evening of fun, games, music and storytelling) s FLAG RAISING 6:00 P.M.: (simultanious with nation wide flag raising) Brass band playing Star Spangled Banner; use Boy Scouts, Girl Scouts and Campfire groups for Presentation of Colors; special speaker; invite local dignataries CONTESTS (Award Silly Prizes) 6:15 - 8:30 P.M.: 1. Uncle Sam Look-A-Like: (Red, white, blue top hat) 2. Betsy Ross Look-A-Like: (Ameri can Flag ) 3. Longest beard (golden horse brush) 4. Oldest/Youngest present ((hour glass - big & small) 5. Shortest/Tallest present (Short-golden ruler; tallest- golden yard stick) 6. Kite Flying Contest (Brass key) 7. Most patriotic family (American Flag flown over white house) 8. Best homemade icecream (golden ice cream scoop) 9. Best homemade apple pie (golden pie server) 10. Tall Tale Contest (long, fake horse's tail) GAMES (Award silly prizes): 1. Horseshoes ( golden horseshoe) 2. Volleyball 3. Frisbe Golf (golden frisbee) 4. Broom hockey (golden wisk broom) 5. Tug of War (two pieces of rope tied together) 6. Hopscotch Tournament 7. Sack Races 8. 3-legged races 9. Washer Tossing (golden washer) 10. Milk Bottle Toss (Gold milk bottle) STORYTELLING: throughout the evening PATRIOTIC SING A LONG: throughout the evening; have someone to lead singing with taped music in background), Barbershop quartets entertaining AWARDS PRESENTATION (8:30 P.M.): Mayor present awards LOWERING OF COLORS (Immediately following awards presentation): Scout troops and Campfire groups lower Colors; brass band play Taps; momement of silence for troops, soldiers lost in Desert Sheild and other wars PARES AND RSCR$ATION ADVISORY BOARD AGBNNDA BRIEFING iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii i :t, ~; ~ i i AGENDA ITEi[ # 3 = ~_' _ i i ~ti~,ty...~`~ i ~• k •.;.~ r, i i SIIBJECT ANNUAL 6-B-Q SITE AT CITY PARK i '~ Z,-~':=K i •L~ i e.. , ~. ,.; ;,~ ~~ ~ r i ` ~ _ i MEETING DATE Apri 1 18, 1991 i i ~. '` ~ `~ . =~ ~ ~ '-'~~"` -' i tiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii~ ~"'~Yii=iii i = i OVERVIEff : i i i i For the last three years the City of Colleyville has been the i = site of a 6-B-Q event. The 6-B-Q committee has approached the i i City to request _ i utilizing City Park as the site for the annual event. ~ i = = i i Janet McKnight, co-chairperson will be present at the meeting = i to present the request and answer any questions. i i ~ i i i RSCOIA[ENDATION - i i i i = = i i = i i i i i = ~ i i = i ~ i i i = i i i April 16, 1991 i i Perks and Recreation Coordinator Signature Date i _ i iiiiiiiiiiii=iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii i DISPOSITION i STAFF REVIEI/ i q i i i Approved i = i i i i Other i i S i = i i i i i i iiiiiiiiiii=iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiigiiiiiiiiiiiiiiiii PABgS AND 8$CREATION ADVISORY BOARD AGENDA BRI&FING !liiiiiiiSiiiiiiii!liiiiiiti!!ittiiiliiiiiiii!liiiiiliiiiSiiiiiiiiiii q ! = -,- , AGENDA I TEIi # 4 ! ~~:- ~ ~+ i i ! SUBJECT OVERLAPPING OF SPORTS PROGRAMS i ~ ~"'~'R!:, ~ ! ! 1991 ,~ ~ ` ` ~ ~~; YE$TING DATE Apri 1 18 s . , i , 4 _ J p . '+~ `11, y ~~~~`~,~,~ itii!liiiiiiiiiliiSliliiliiiiiiSiiiiiiiii=iiiii~' ~ ~` ~' "5~t 9iii=iii i ! i OVERVIEW/: i ! s ! At the March 25, 1991 Park Board meeting the Board and Staff = i discussed the situation of the overlapping of the sorts seasons. i i The group did not arrive at a consensus on how to solve the i = situation. Therefore Alan and Mike Shelton will draft a policy i i statement regarding the overlapping of sports seasons. Staff i ! will also present different scenarios for the Board's review. _ ! _ i i i ! = i i RECOlO[ENDATION : i ! i S i i = i ! ! i i i _ _ i = i = i ! ! i i i i i = April 16, 1991 i ~ Parks and Recreation Coordinator Signature Date ! i _ iiiii=iiiitiiii=itiiiiiiiiiiiiiiiiliiiiiiiiiiiliiiiiiilSiSiiiiiiiiiii t DISPOSITION i STAFF RS'VIEw i i i S ! Approved i i i i i i Other ! i i ! i ! i i ! i i !liiiiiSiiiiililiiiiiiiiiiiiliilSliiiiiiiiiiiiiiiiiliiSiiiiiiiiiiiiii PARgS A1® 88CRBATION ADVISORY BOARD AGENDA B8I8FING iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii i i ,-,-, i AGENDA I TE3[ # 5 i r~ ~; ; i _ i .~: ~ ~ . < c. i SUBJECT MASTER PI AN FAR PARK AT ROSS DOWNS i ~ ~" L~: - ~~ i i i i YSB'rING DATE_Anri 1 18 . 1991 i • i` ~ ~ ~ ' ` r, 1~ i ~ _ i " 'ia ~~, ~ ~;~. ~~t~ ~ ~''' ~ S Siiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii: ~' ~~~~ ~~Yi i iiiii i OVSRVIBX: i i i i i Attached is a revised copy of park amenities for the Park at Ross = = Downs. Please note that the playground equipment has. been omitted i i from the list. i i i i i i = i i = i i = i = S RECOId~IDATION : i i i i = i = i = S i i i i i i i i i i i i = i = i = = April 16, 1991 i i Parks and Recreation Coordinator Signature Date i i iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii i DISPOSITION i STAFF RSVIEw S i i = i Approved -__ i i i i = i Other i i i i = i i i ! i iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii TWELVE OAKS PARK: Phase I Development by Earnest R. Owen Revised Hardscape/Landscape Budget Prepared by The Nan Faith Arnold Company 1 April, 1991 QTY. DESCRIPTION UNIT UNIT PRICE EXTENSION Lake Area Lake Redevelopment Lump $15,000.00 Well for Constant Level Lake Lump $3,500.00 Spillway Weir Lump $5,000.00 Spillway Grading Lump $2,000.00 8 Parking Spaces Grading for Parking Lump $300.00 225 Parking: 5" concrete SY $12.00 $2,700.00 130 Parking: 6" curb LF $1.00 $130.00 1 Lake Fountain EA $6,000.00 SUBTOTAL $34,630.00 Park Area; Hardscape 8,100 Jogging Trail SF $1.80 $14,580.00 1 Atom Swing EA $2,109.00 Installation EA $783.00 1 Water Fountain EA $800.00 Freight Charges Lump $490.00 Playground Excavation Lump $1,200.00 4,520 Weed Barrier SF .18 $800.00 Sub-surface Drainage Lump $1,700.00 140 Concrete Edge LF $8.00 $1,120.00 100 Retainer/Seat Wall LF $30.00 $3,000.00 84 Pea Gravel CY $30.00 $2,520.00 Fine Grade Lump $400.00 80 Retainer Wall(Ballfield ) LF $25.00 $2,000.00 1 Backstop/Installation EA $1,500.00 1 Park Sign EA $4,000.00 SUBTOTAL $37,002.00 ~,. ,~ QTY. DESCRIPTION UNIT UNIT PRICE EXTENSION Park Area; Landscape 20,400 Irrigation SF .25 $5,100.00 Electrical/Water Meter $1,800.00 220,800 Hydromulch SF .05 $11,040.00 220,800 Temporary Irrigation Lump $5,200.00 ~P ~ r" rv a "n.p,ti{_ w~. kYL.-Z~ > ~, - ~ 0 ~ ~ ~ ~ 2 t9 0 , u o 22 Shade Trees 3" cal. $250.00 $5,500.00 SUBTOTAL $28,640.00 Other Expenses Park Design Fees $8,500.00 Project Management Fee s $3,300.00 SUBTOTAL $11,800.00 GRAND TOTAL FOR PHASE I INSTALLATION: $112,072.00 PAEgS AND ESCRSATION ADVISOBY BORED AGENDA BEIEFING iiii!ltiiiili!!liiiiiSiSiliiiliiiitiliiiiiiiiliiilSi!liiiSiliiiiiili! ! i ! -.-:: AGENDA I TEIi # 6 ! ~w ~•"~a _ ! i ,. M .^~.t~ c, y G R PARK ~' Z i i ;= ° E SIIBJECT PAVILION AT SPAR i ~ ! i ~ MEETING DATE APRIL 18, 1991 = ~~~ ~ `~`~ ~~~; ~ r ~~; ~ ~~ ~~'' " ' i ~ t ~~. i i ~ tii~~,'~ i ilii!liiii!!i ~ i!!iliiiiiiitiiiiii=tiSiiSiiiiSiii ~~iii iii! = i i OVERVIEIf : i ! i ! Staff will provide pictures and specifications for different types i ! of shelters. ~ ! i _ i = = i = i ! _ i = = i i i i RECOIIO~ENDATION - i ! i = i _ _ i To accept one of the options presented. _ ! i ! i i = i = i ~ i ! ! _ i = = i ! April 16, 1991 i i Parks and Recreation Coordinator Signature Date ! i _ liiiiiiiiiiiiiii!liiiiiiiiiiliiiiiiiiiiiliiiiiliiiiiiiiiiSiiiiliiiiii i DISPOSITION ! STAFF REVIEW i ! i i i Approved = i = i i i Other i = _ ! i ! i i ! i i liiiliii!liilitiiii'IiiiiiSiilitiiliiiiiiiiiiiiiiSiiiiiiiiiiiiliiiiii! PAEKS AND EBCESATION ADVISOEY BORED AGBriDA BBIBFING iiiiiiiiiiiiiiiiiiiiiiiiiiSiiiiiSSiiiliiiiq'iiigiiiigigiiiiSlSliiiqiii i i -~' i i AGENDA ITIDd # 7 i ~- =~~~"~ '~ ~-.~ ~.=r ~ SUBJECT FACILITIES USE POLICY i ~~ ~ ~- "~,,~ ,~, i i YI:ETING DATE Apri 1 18, 1991 _ } ~ `~ ` ~. iiiiiiiiiiiiiiiiiiitiiiiiiiiiiiiiiliiiiiiiiiiii ~~~ ~` _`~Yiiiiii i i S OVER~IBX: _ i i = Please bring copies from previous agenda packets. Please let us know if i i you need an additional copy. i i = = i i i i i s i i i i i i RBCOI~[ENDATION : i i ! i i = I i i i i i i = = S i i i 'S i i i i i i _ ~ ~~ y-/~-~/ i i Parks and Rec anon Coordinator Si~otature Date 'z i i iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii i DISPOSITIOA i STAFF ESVIBw 'S i = _ i Approved i = i i i i Other i ~ i i = i i '~ i i 'S q'iSIiSiliiiiiiSiiiilSiiiiSSiiiiSiiSSiiiSiiiiiSiiiiiliiiiiiiiil=Sgiiii PASgS AND BSCBBATION ADVIS08Y BOARD AGENDA BEIBFING iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii i i i ~~' i, AGENDA IT$l[ # 8 i ~ ~.~ S i i i `~ t~ ~ . SIIBJECT SIIMMFR RFCREATI~N PROGRAM i ~'~ ~ ~'~-"'~- ,~ i __ _ Y&$TING DATE Apri 1 18, 1991 = ; ~ ~ ~ ~ `~ ~ `~ ~ ya 1L~\ t.~•, ,`A i r 1 `' `~l r ~l~ 1 ~~ ` ii iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii~-~ ~ ~ ~ `~Yii= iii i i i OVSRVI33~f • i i i i Program flyers are attached. They will be distributed to local schools = S the last week in April along with announcements placed, on local cable i S T.V. community access channels and news releases sent to area newspapers. i i = S i i i i i i i i i i i i RSCOI[MBDTDATION : i = i i i i i i i i i i = i i i i i i i i i = i i ~ ( i i April 16, 1991 i i Perks and cre on Coordinator Signature Date i i i Siiiiiiiiiiiiiiiiiiiiiiliiiiiiiiiiiiiiiiiii3iiiiiiiiiiiiiiiiiiiiiiiii i DISPOSITION t STAFF RSYIBI/ i i i i i Approved __ i i i i i i Other i = i i i i i i i i i iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii AA CDEFGHIJKLMNOPQRSTUVWXYZ ~ STUVWXYZ ABCDEFGHIJKLMNOPORS B ' D PRESCH00 PLAYTIME ~ E ' F EXPLORE THE ALPHABET FROM A TO Z WITH FUN ACTIVITIES! G H The fun begins for preschooler's with our Preschool Playtime! I Each class features hands on lenrning experiences your ~ children will love, Each class will feature a variety K of activities including art, science, language, lenrning L M games, movement, music and themselves, This is a great snacks they can prepare opportunity for the little N ones to have something fun to do while making new friends 0 and exploring the world around them!, p AGES R 3to 5 S (Tj MONDAY ANDMWEDNESDAY V 10:00 A,M, to 12:00 NOON W J LOCATION y L,D, LOCKETT PARK Z 315 L,D, LOCKETT DRIVE A B C D F G H I J K L M N P R S T U V W X Y Z REGISTRATION FEE $25 PER MONTH REGISTRATION FORM (Please complete and return with your fee) CHILD'S NAME: AGE: PARENT'S NAME: PHONE #: ADDRESS: CITY: ZIP: I hereby releive the City of Colleyville of any and all liability that may occur by my child's participation in recreation activities sponsored by the City of Colleyville. Signature of Parent/Legal Guardian Date CALL 656-8531 for further information REGISTER BY MAIL: Mail completed registration form to: Colleyville Parks and Recreation Department, P. 0. Box 185, Colleyville, 76034, Attention: Preschool Playday REGISTER IN PERSON: Saturday, A 8 PM; Saturday May 18, 9 AM to B Bransford Road (City Park). C D E ABCDEFGHIJKLMNOP~RSTUVWXYZ May 4, 9 AM to 2 PM; Tuesday, May 14 - 5 PM ,to 2 PM at Parks and R t' H d 5205 A B C D F G H I J K L M N P Q -R S T U V W X Y Z ecrea ion ea quarters, A ABCDEFGHIJKLMNOP~RSTUVWXYZ B C D E ABCDEFGHIJKLMNOP~RS THE COLLEYVILLE PARKS AND RECREATION DEPARTMENT PRESENTS FLAG DAY! FRIDAY, JUNE 14 SPARGER PARK 5:30 P.M. till' DARK Bring Your blankets and picnic baskets and enjoy an evening of OLD FASHIONED FUN AND GAMES! KIDS ~ TEENS... Decorate your bicycles and tricycles and participate in the OPENING PARADE! Bring your jam boxes (decorated or undecorated) and help provide music for the parade! SCHEDULE OF ACTIVITIES 5:30 P.M. Line up begins for opening parade 5:45 P.M. OPENING PARADE 6:00 P.M. RAISING OF THE COLORS (Simultaneous with nation) 6:15 P.M. GAMES AND CONTESTS BEGIN 8:30 P.M. AWARDS PRESENTATIONS 8:45 P.M. LOWERING OF THE COLORS C TESTS (Contests judged every minutes in order listed) UNCLE SAM LOOK-A-LIKE; BETSY ROSS LOOK-A-LIKE; MOST PATRIOTIC FAMILY; OLDEST/YOUNGEST PERSON PRESENT; TALLEST/SHORTEST PERSON PRESENT; LONGEST BEARD; BEST HOMEMADE APPLE PIE; BEST HOMEMADE ICE CREAM: BEST TALL TALE AM S {various areas wi a set up in the park for you to play the following games) HORSESHOES; VOLLEYBALL; FRISBEE GOLF; BROOM HOCKEY; TUG OF WAR; HOPSCOTCH SACK RACES; 3-LEGGED RACES; WASHER TOSSING; MILK BOTTLE TOSSING ~•~Y ~~ ~~ s ~~ Texas c<<Y ~r ® IlC~ ~'exa5 ENTERTAINMENT THROUGHOUT THE EVENING COME AND CELEBRATE WITH US! ********************************D-oxi't Be Left Uut:*****************~*************** * SUMMER PLAYGROUND * * WHO SAYS SUMMER HAS TO BE BORING? we are pleased to present a program* * designed just for your children. Each week will be centered around a theme* with arts and crafts, games, sports, special visitors, and lot's of fun! So* * sign up early for as many weeks as you like! * WEEKLY THEMES * * June 10-13 INDIAN WEEK: Make Indian costumes and instruments;* * learn songs an ances; ma e n ian crafts and have a Pow Wow for parents on* * Thursday * JUNE ,24-27 PIONEER SPIRIT: learn pioneer crafts, build log cabins,* * ola fast o d fu--n and-gamesj- * JULY 15-18 AMAZING ANIMALS: Learn about various animals, play animal* * games, see some ive animals * JULY 29-AUGUST 1 PUPPETRY create various types of puppets, write* * an perform a puppet sfiow for parents on Thursday, see a real puppet show and* * more * /IUGUST 12 - 15 SPACE WEEK make space stations, build star gazers,* * l earn about tfie stars an conste lations, and participate in our own* * Astro-Olympics. * * * TIME LOCATION REGISTRATION FEE * * MONDAY through THURSDAY CITY PARK ANNEX $30.00 PER WEEK * 9:00 A.M. - 12:00 NOON 5109 BRANSFORD ROAD * REGISTRATION FORM * (Please complete and return with your fee) * * CHILD'S NAME: AGE: * * PARENT'S NAME: PHONE #: * * ADDRESS: * * * CITY: ZIP: * I hereby releive the City of Colleyville of any and al liability that may* * occur by my child's participation in recreation activities sponsored by the* * City of Colleyville. * - * * * Signature of Parent/Legal Guardian Date * * CALL 656-8531 for further information * * * REGISTER BY MAIL: Mail completed registration for to: Colleyville Parks and* * Recreation Department, P. 0. Box 185, Colleyville, 76034, Attention: PLAYGROUNt9 * * KEGISTER IN PERSON: Saturday, May 4 9 AM to 2 PM; Tuesday, May 14 - 5 P ~ to* * 8 PM; Saturday May 18, 9 AM to 2 PM at Parks and Recreation Headquarters, 5205* * 8ransford Road (City Park). * * * * * * * ~ * """ COLLEYVILLE PARKS~AND RECREATION DEPARTMENT PRf SENTS FLAG DAY! COME AND CELEBRATE WITH US! FRIDAY, JUNE 14 . ~ SPARGER PARK 5:30 P.M.-till' DARK Bring Your blankets and picnic baskets and en)ov an evening of OLD FASHIONED FUN AND GAMES! KIDS 8 TEENS... Decorate your bicycles and tricycles and participate in the OPENING PARADE! Bring your jam boxes (decorated or undecorated) and help provide music for the parade! SCHEDULE OF ACTIVITIES 5:30 P.M. Line up begins for opening parade 5:45 P.M. OPENING PARADE 6:00 P.M. RAISING OF THE COLORS (Simultaneous with nation) 6:15 P.M. GAMES AND CONTESTS BEGIN 8:30 P.M. AWARDS PRESENTATIONS 8:45 P.M. LOWERING OF THE COLORS 0 TES S (Contests judged every minutes in order listed) UNCLE SAM LOOK-A-LIKE; BETSY ROSS LOOK-A-LIKE; MOST PATRIOTIC FAMILY; OLDEST/YOUNGEST PERSON PRESENT; TALLEST/SHORTEST PERSON PRESENT; LONGEST BEARD; BEST HOMEMADE APPLE PIE; BEST HOMEMADE ICE CREAM: BEST TALL TALE (various areas set up in the park for you to play the following games) HORSESHOES; VOLLEYBALL; FRISBEE GOLF,; BROOM HOCKEY; TUG OF WAR; HOPSCOTCH SACK RACES; 3-LEGGED RACES; WAS'NER TOSSING; MILK BOTTLE TOSSING ENTERTAINMENT THROUGHOUT THE EVENING ~l~Y ~f ~~ a Il~ Texas /, GAM S wi e ~;~y ~f ~~ Texas w +~ 0 O w PRETEEN PALS AND TEEN TIME WORKSHOPS WEEKLY ACTIVITIES JUNE 10 - 12 MARVELOUS MASKS Create a different mask each day JUNE 17 - 20 DRAMA We'll design sets, come up with costumes and work on a play to present on Thursday _ JUNE 24 - 27 T-SHIRT DESIGNS Each day will feature different ideas for you to decorate your T-shirts. You'll have a whole new T-shirt wardrobe by the end of this session! ~ JULY 8 - 11 OLD FASHIONED CRAFTS Try your hand a crafts from days gone by, Every day will be something different JULY 15 - 18 SCULPTURE You 11 be surprised at the things you can use to create your own sculptures and how much fun you can have creating them! JULY 22 - 25 BABY-SITTING CLINIC Learn some important tips and safety tips for taking care~of younger kids! JULY 29 - AUGUST 1 PUPPETRY You'll make a different puppet each day and even put on a show at the end! AUGUST 5 - 8 MASQUERADE MADNESS This will be a fun filled week as you create some wonderful masquerade costumes, plan a party and end the week with your very own masquerade party! AUGUST 12 -15 WOODWORKING Have fun making your own wood creations AUGUST 19-22 CLOWNING This is your chance to show off and have lots of fun learning the tricks of the trade! TIME LOCATION MONDAY THROUGH THURSDAY CITY PARK ANNEX • 2:30 - 3: 30 P.M. ~ 5109 BRANSFORD ROAD ~~ REGISTRATION FEE ..•. 15 PER WEEK REGISTRATION FORM (Please complete and return with fee) CHILD'S NAME: AGE: PARENT'S NAME: PHONE #: ADDRESS: CITY: ZIP: I wish to register my child in the following sessions: (Circle sessions) 1 Z 3 4 5 6 7 8 9 10 it Sessions registering for X S15 S total amount enclosed NOTE: Registrations will be accepted after June 1st on a weekly basis if space is available. REGISTER BY JUNE I FOR FIVE OR MORE SESSIONS ANO SAVE lOq. TO REGISTER BY MAIL: Mail completed registration Farm tc: Colleyville Parks and Recreation Department, P. O. Box 185, Colleyville. 76034. Attention: WORKSHOPS TO REGISTER IN PERSON: Bring completed registration farm to Parks and Recreation Headquarters, 5205 Bransford Rcad [City Park) on Saturday, May 4, 9AM to 2 PM; Tuesday. May 14, 5 PM tc 8 PM; Saturday. May 1B, 9 AM to 2PM !!!!!!rrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrirrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrr~ rr ...................................................................................... . ~~ ~ !! 0 !!• rr !! ri ~~ ~ .r ~~ ii C !! G ~ ~ !! 1 C ~--~ !! 0 rr !! ATTENTION! rr -- !! ALL TEENS AND PRETEENS! ~ ii rr .. .. rr !! DON"T BE LEFT OUT THIS SUMMER! ii rr -- .. rr !! THE COLLEYVILLE PARKS AND RECREATION DEPARTMENT ii !! HAS PLANNED ii rr •- - i !! SOME SPECIAL ACTIVITIES JUST FOR YOU! t ri !! ii !! ii !! We have designed a program just for you with lot's of variety and fun in mind!! ii rr ii Are you tired of not having anyplace to meet your friends? No place to go? ~! rr i Nothing to do? No place to "just hang out"? Then we have just the thing for !! i you! Every afternoon has been set aside just for preteens and teens to have !! rr ii a place to meet. Bring your friends, your jam boxes and favorite music (we'll !! ii crank it up loud!) and join in the fun! Plan your own activities...participate !! in ones we have planned for you...play games...the choice is yours! !! !! rr !! S ecial times have been set aside for ou, or come and p Y participate in our special !! rr workshops and have fun trying new activities and making your own creations! !! !! rr !! PRETEEN PALS !! !! rr !! AGES 10-13 !! !! MONDAY through THURSDAY - !! !! 1:00 - 3:00 P.M. !! !! rr !! TEEN TIME rr rr .. rr !! AGES 13+ ii !! MONDAY through THURSDAY !! !! 3:00 - 5:00 P.M. rr !! .. rr !! LOCATION ii !! CITY PARK ANNEX rr !! rr 5109 Bransford Road ~- !! REGISTRATION FEE r! !! $25 ONE TIME CHARGE r! rr (INCLUDES COST OF T-SHIRT) !! rr -- rr !!!!! !!!!!!!!!rrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrr rrii COLLEYVILLE YOUTH BASKETBALL The Colleyville Parks and Recreation Department will hold Youth Basketball registrations for ag s~ 8. Registrations will be accepted through the mail through May 18. Y erson registrations will be accepted on Saturday, May 4 from 9 AM to 2 PM; Tuesday May 14, 5 PM - 8 PM; Saturday, May 18, 9 AM - 2 PM. Games will be played on Friday nights and /or during the day on Saturday at the Colleyville Middle School Gym. One practice per team will be scheduled each week on Monday or Wednesday nights. PLEASE COMPLETE THE REGISTRATION FORM BELOW AND RETURN TO THE PARKS AND RECREATION DEPARTMENT. If registerting by mail, please mark envelope: Summer Basketball Registration -------------------------------------------------------------------------------- 1991 SUMMER YOUTH BASKETBALL REGISTRATION FORM CHILD'S NAME: ADDRESS: AGE: BIRTHDATE: PARENT'S NAME: CITY: ZIP: DAY PHONE: NIGHT: ------------------------------CIRCLE YOUR CHOICE-------------------------------- (T-shirt size) YOUTH-S YOUTH-M ADULT-S ADULT-M ADULT-L ADULT-XL 6-8 10-12 34-36 38-40 42-44 46-48 -------------------------------------------------------------------------------- EACH TEAM IS ASSISTED BY PARENTS IF YOU ARE WILLING TO HELP PLEASE CHECK THE APPROPRIATE BOX BELOW HEAD COACH ASSISTANT COACH SCOREKEEPIING TIMING -------------------------------------------------------------------------------- HOLD HARMLESS AGREEMENT In consideration of my child's participation in~the Colleyville Youth Basketball program, I hereby waive and release any and all claims for damages I/we may make against the City of Colleyville for any and all injuries/damage suffered to my child while participating or practicing in this program. I/we understand the City of Colleyville does no provide insurance for my/our child while participating in this program and individual insurance is recommended. SIGNATURE OF PARENT/LEGAL GUARDIAN DATE (,it)• of r Texas PARKS AND RECREATION DEPARTMENT PRESENTS SUMMER BASKETBALL 6-8 years 12-14 years FOR BOYS AND GIRLS AGES 6-18 DIVISIONS 8-10 years 10-12 years 14-16 years 16-18 years ~ ~ ''; SEASON C, JUNE 13 - JULY 27 ,~,,, ,. REGISTRATION FEE i i ~'~ 30. per player REGISTRATION INFORMATION TO REGISTER BY MAIL: Complete registration form and sign Mail completed form along with registration fee to: Colleyville Parks and Recreation Department P. 0. Box 185 Colleyville, Texas 76034 Attention: SUMMER BASKETBALL REGISTRATION REGISTER IN PERSON: Saturday, May 4...9 AM to 2 PM Tuesday, May 14.....5 PM to 8 PM Saturday, May 18.....9 AM TO 2 PM PARKS AND RECREATION OFFICE 5205 BRANSFORD ROAD (City Park) REGISTRATION DEADLINE IS SATURDAY, MAY 18 FOR INFORMATION CALL 656-8531 EMPHASIS IS ON FUN AND SPORTSMANSHIP! EVERY PLAYER PLAYS TWO QUARTERS LOW-KEY, NON-COMPETITIVE NO CHILD WILL BE DENIED THE RIGHT TO PARTICIPATE DUE TO FINANCIAL CIRCUMSTANCES. IF YOU NEED FINANCIAL ASSISTANCE, PLEASE CONTACT THE PARKS AND RECREATION OFFICE AT 656-8~ FOR CONFIDENTIAL ASSISTANCE COLLEYVILLE PARKS AND RECREATION DEPARTMENT 1991 CO-REC VOLLEYBALL REGISTRATION FORM (PLEASE COMPLETE AND RETURN WITH REGISTRATION FEE) TEAM NAME: MANAGER'S NAME: MAILING ADDRESS: City Zip MANAGER'S HOME PHONE: WORK PHONE: I AM REGISTERING MY TEAM IN THE FOLLOMING LEAGUE: (circ]e one) CO-REC OPEN .. B.. .. C.. FOR OFFICE USE ONLY: Date Rcv'd: Amount paid:~Receipt #: Rcv'd by: YVILLE PARKS AND RECREATION DEI PRESENTS ADULT SUMMER CO-REC VOLLEYBAL LEAGUES OFFERED CO-REC OPEN..."B"....."C" SEASON JUNE 10 - JULY 19 GAME TIMES EACH TEAM WILL PLAYA TEN 10) GAME SCHEDULE GAMES WILL BE PLAYED ON TUESDAY AND/OR THURSDAY NIGHTS GAME TIMES WILL BE 6:30, 7:30, 8:30, 9:30 P.M. ENTRY FEE $130.00 PER TEAM (Make checks payable to the City of Colleyville) REGISTRATION INFORMATION TO REGISTER BY MAIL: Complete registration form and mail along with fee to: Colleyville Parks and Recreation Department P. 0. Box 185 Colleyville, Texas 76034 ATTENTION: SUMMER CO-REC VOLLEYBALL REGISTRATION ---.~•-_- TO REGISTER IN PERSON: Saturday, May 4...9 AM to 2 PM Tuesday, May 14.....5 PM to 8 PM Saturday, May 18.....9 AM to Z PM PARKS AND RECREATION OFFICE 5200 Bransford Road (City Park) MISCELLANEOUS INFORMATION The Manager's Meeting will be held on Tuesday, June 4th at 6:30 P.M. at the Parks and Recreation Office, 5205 Bransford Road (located in City Park) A PLAYER MAY PARTICIPATE ON ONLY ONE (1) TEAM FOR INFORMATION CALL 656-8531 ~~ ~~ THE COLLEYVILLE PARKS AND RECREATION DEPARTMENT and GRPAEVINE MUSTANGS PRESENT THE GRAPEVINE MUSTANG BASEBALL CAMP SESSION I: June 17 - 21 AGES: 8 - 11 AGES: 12 - 15 r~~ MUSTANGS SESSION II: June 24 - 28 8:00 A,M, - 10:00 A,M, 10:30 A,M, - 12:30 P,M, ALL SESSIONS WILL MEET AT COLLEYVILLE CITY PARK BASEBALL FIELDS The Annual Grapevine Mustang Baseball Camp will be held at the Colleyville c;ty Park. The camp was a huge success last year with over 140 ballplayers attending the week long session. This year, because of increasing demand for this high quality program, two sessions will be offered. Each session will be divided by age, and participants may register for one or both sessions. (Sorry, but players who just finished the 9th grade are not eligible.) The fundamentals of baseball will be stressed. Individual improvement of base running, sliding, hitting, throwing, fielding and pitching as well as team play will be areas of concentration. Advance registration fee is $35 per camper and includes a camp tee shirt. Mail registrations will be accepted at: Colleyville Parks and Recreation Dept., P. 0. Box 185; Colleyville, 76034; Attention: Baseball Camp. In-person registrations will be accepted Saturday, May 4, 9 A.M. - 2 P.M.; Tuesday, May 14, 5 P.M. - 8 P.M.; and Saturday, May 18, 9 A.M. - 2 P.M. at Colleyville City Park, 5205 Bransford Road. (Register for both weeks and save $5!) Late registrations will be accepted thirty minutes prior to the start of each camp at Colleyville City Park. The late registration fee is $40, and players will not be guaranteed a tee shirt. REGISTRATION FORM (Please complete and return with your fee) [Please make checks payable to the City oP Colleyvllle) CHILD'S NAME: AGE: PARENT'S NAME: PHONE #: ADDRESS: CITY: ZIP: HOLD HARMLESS AGREEMENT In consideration of my child's participation in the Grapevine Mustang Baseball Camp, I hereby waive and release any and all claims for damages I/we may make against the City of Colleyville for any and all injuries/damages suffered by my child while participating in this program. I /we understand the City of Colleyville does not provide insurance for my/our child while participating in this program and individual insurance is recommended. SIGNATURE OF PARENT/LEGAL GUARDIAN DATE PAEgS AND RBCEBATION ADVISORY BORED AGBrIDA BBIBFING iiiigiiitiii'IiiiiiiilSSSSSi~iitiiiiSliiiiiigiiiiiiiiiiiiiiiigiigiiqi q AGENDA I TB][ #_ 9 i ~ •~~c-: q i SIIBJECT r.RFATIVF PI AYGR~(INII = ~ Z' ~~. ~"~~ ~ , , q ~ '~ ~ i ~ s YBETING DATS_gnri 1 1_R .1991 = • ~ ' = }:-; ~ i Si 1 iiiiiiiSiiiSiiSiiSiiiiliiiiiiSiliiiiSiitii=Si_ ~YSi Siii i = i OVSRVIls~f : q i s i At the February 7, 1991 Park Board meeting, Councilperson Fiegel i i presented information (along with a presentation 'from citizens = = of Keller) about the concept of constructing a creative playground. i ~ Basically, the playground is built by a volunteer force and some i = of the material for the playground is donated. _ = i i = S = S = S = S R)3C010[1~rDATION : i i S i The Park staff recommends the following: i i i 1. The playground be constructed at City Park. The site will S be the one recommended in the City Park Master Plan. i i i s 2. The swing sets observed in Keller and Duncanville show signs i of defects. The wood cross bars that support the swings are i = cracking. The swing sets are a maintenance concern as well i i i as a safety concern. _ i = CONTINUED ON NEXT PAGE _ i i ~ _ i Parks and Recreation Coordinator Signature Date i i = SiiSiSlSSiSiSSiSiSiiiiii=iiiiiSiiSiiiiiiiiiiiiiiiiSiiiiiSSSiiiZiiii~i i DISPOSITIOF ! STAFF RgVISw i i i i i Approved i = = i Z i Other i = = i i = i i i i i SSSSSiSiiiiiiiiiiiiiii=SSSSSTiiiiiiiiiiiii=iiiiiiiiiiiiiiiiiiiiiiiiii PABg.S AND BBCRBATION ADVIS08Y BOARD AGF~TDA BEIBFING iiiiiiiZiSiiZiiiiiiiiiiiiZiiiiiZiiiiiZZSZSiiiiiZSiSiiiZiiSSiiiiiZiiii i i i ,-,-, AGENDA I TEf~ # i "'~ . ~. w w; S i i i ~ = ~,.1,: SIIBJECT CREATIVE PLAYGROUND (CONTINUED) s ~ ~ ~.~; -~ '~ -' r i ; ~` ,-.f'-~ ~ i i i . q ~ ' YEBTING DATE Apri 1 18, 1991 i v, , '~' ~~ . ~ i _ . 1 \'h~.i X11. j~~'~'~~~~ S .ij•+ 2 1 ~ : • ~ ~~ iii=iiZiSiiZSSiiSZiiSiiiiiSSiSiiiiiiSlSSiiiiiii-- .°IYSSZSSZ i = i OVSRVISi/ • _ i i i = _ ~,' S i = i i = i i i i = i i S = i = S RBCOIO~DATION : i = i = Continuation... _ t _ = Therefore the recommendation is to provide a swing set for = = the project that is constructed from galvanized pipe. The i = uprights and toprails will provide more stability and be = = maintenance free. _ i 3. Recommend that the City participate in the project financially. _ i In other words, the City can make a donation or as was the = i case in Keller, match dollar for dollar up to a certain amount. _ Z Funds can be provided either through the Voluntary Park Fund = = or Gener Fund. _ _ ~ ~ i i April 16, 1991 = i Parks a.nd Re a ion Coordinator Si~ature Date i i = ZiZii=ZtiiSi=S'SZiliiiSiiIiSiISSiiiSiilZiiiiiiSiiiiiiiSiSliiiiiiSSiZ~i i DISPOSITION i STAFF BE9IE1- i i i S i Approved = i i i i i Other Z i = Z i i i i i i Z iiiiiSiiZiSigZZltiliiiiiZiiiiiiiiiiiSiiSSSSiiSiiiSiiiiZSiiiii'iiiiiiiZ Robert . S. Leatf~ers ar~d Associates...Architects PC r-- City, State where built: ~ ~ ,h-~.c-t-.~,z... ~ ~ Season/Year Bulit: ~ ~C~6 ~ \ n Coordinator's Name: ~~(,~,~ ~~,~.~,. Address: -~~ LU , f~' ~l-`~ ~ ~1 / I Phone No.~..........:~~~..~~~...~rC'.7 :................... . City, State where built: ~.(_~;~ ,J ~ SeasoNYear Built: jam` ~ ~'` ~ `~ Coordinator's Name: ~,'~--~-~.~~ C~~-Q~-- ~---~-~~ ,~~~~ Address. ~ ~ ~ ~ /~~~-~~~~ -~~ ~`~' Phone No.: ~ ~ ~ -- ~;g `~ _ ~ -7 ~, .................................................... City, State where built: Coordinator's Name: Address: SeasoNYear Built: Phone No.: .................................................... City, State where built: Coordinator's Name: Address: SeasoNYear Built: Phone No.: .................................................... 1 City, State where built: Coordinator's Name: Address: SeasoNYear Built: Phone No.: .................................................... 99 Eastlake Road, Ithaca, New York, 14850 (607) 277-1650 PABSS AND EBCBSATIOR ADVISOBY BOARD AGSNDA BBISFING iiiiiiiiiiiiiiiiiiiiiiiiiii~iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii i ,-~- ,~, i AGBNDA ITBI[ # 10 i ~.'-~~: i i i i ~-•= ~ 1` SIIBJECT DISCUSSION OF PARK ORDINANCES i ~ ~ ~.~,-:.' ~~ q i YSSTING DATBApri 1 18, 1991 i ; ,~ . ~ ~ `~ `° \~~ ,~ ~~~" ii iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii . ~Yii ~` iiii i i i OVSRYISR' • S i ~ i i Please bring your copies from previous agenda packets. Please = i S notify us if you need an additional copy. _ i = i i i i i i i i S = i i i RBCO1~dBNDATION - i i i i i ! i i i i i i = i i i i i i S = i i i ~ ` ~ _ i ~~'~ Appi l 16, 1991 i i Parks a.ad Re tioa Coordinator Signature Date i _ ~ i iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii i DISPOSITIOR S STAFF BSVISII i i i t i Approved i i ~ i i i Other i i i i i i i i i i i iiiiiiiiiiiiiiiiiitiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii PABgS AND BBCBSATION ADVISOEY BOARD AGENDA B$INFING iiiiiiiiiiii'Iiiiiiiiiiiiiiiiiiiiiiiiliiiiiiiiiiiiiiiiiliiiiiiiiiiiili i i i AQr&NDA I TBl[ # 11 i ~~:. ~+"~', ~ i SIIBJECT Fl oodpl ai n Resolution i ~ ~' L': `n i i Y&STING DATE Aori 1 18 , 1991 i ,~~~r ~ '4~ tI ` ~ `~ =~ i ~~;~- iiiiiiiiiiiiiiiiiiiiiltiiiiiiiiiiiiiiiiii=iiiii~' `~~ . ~`~ `~_"~ Yiiiiii i i i OVBRVIEIf • i i i i Alan will present a draft of a Floodplain resolution for the Board's i i review. i _ i i i i i i i ! i i i i i i i i RSCOI~NDATI ON : i i i i i ~ i i ~ i i i i i i i i i i i i i i i i ! ~ i i April 16, 1991 i i Parks and Re ation Coordinator Si~ature Date i i i iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiitiiiiiiiiiitiiiiisi i DISPOSITION i STAFF RSYISw i i i i i Approved i i i i i i Other i i i i i i i i i i i liiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii PAB%S A1~ BBCBBATION ADVISOEY BOABD AGENDA 88ISFING iSiigiiiiii+IitYiiiiiiSiiSiiiiiiiiiSialiiiiiiiiiiiiiiiiiiiiiigiiiiiiiii i i = ,-,- AGENDA ITBId # I2 i ~. ~:~~, i i q q •1 ~ i ,~. '~~,< c, SUBJEC2PURCHASE OF PICNIC TABLES THROUGH S ~'~ Z"~~--~~ ~ i q i i THE VOLUNTARY PARK FUND i , ~ ~~, `-5 ~~ ~~"' r YBBTING DAT~4Qri 1 18 1991 i ~ ~ ' ` ` ~ ~~ '- = _ . . i 1~ i y \ ::' 11 ~i~~ ~~4~ ~~~~ ~ ii iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii ~~~ ~ .°~Yii iiii i = S OPBFtVIB1f ; _ i s i Presently the City has a total of four wood picnic tables, one = i at City Park and three at Sparger Park. Also located at City = = Park are three concrete tables. The Parks Department has received i i requests for tables at other locations such as Lockett Park as = = well as additional tables at City and Sparger Park. Staff can i = also utilize tables at the new ten acre site for the Summer i i Recreation Program. i i i = S S i i RBCOIOdBNDATION : i i = i = = Staff recommends that aluminum picnic tables be purchased i i through the Voluntary Park Fund at a cost of $ _ i i i = i i i i t = = i i = i _ ,-/ ~ ~f ~~ ~ i 1~ ifyt_ i i Parks and Recr ion Coordinator Sigaature Date i i ! itiiiiiiiSiiSiiiiiiiiiiiiisii'iSiSiiiiiSSSiiiiigiiiiiiiiiSSiiiigiiiS~S i DISPOSITION i STAFF R89IBw i i i i i Approved i = i i S S Other i = = i i i i = i i i iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiitiiiiiiiiiiiiiiiiiiiiii PAB%.S AND 8BC8SATION ADVIS08Y BOARD AGBDIDA 88IBFING iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiitiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii -.-:i, i i i AG$NDA ITS[ # 13 i n ~,~~~ ; ~.. i SIIBJECT REPORTS i ~~ ~ '-': -~~ ~' i i '~'~ .~ .._~. , . ,., r i ~~ i Y&STING DATE Apri 1 18, 1991 i •~t ~,• ` `~ =`~ ~ _ i iii=iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiIiiiiii ~ t ~`~~"'~Yiiiiii = i i OVSRVI~ • i i i i Voluntary Parks Fund and Recreation reports are attached. i i ~.' S i i i i i i i i i i = S i = i = i RBCOIO~IDATION • ; i = i = i = i i i i i i = i i i i i i i i i ~ i i i i April 16, 1991 i i Parks and Recreati Coordinator Signature Date i i - i iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii i DISPOSITION i STAFF EEYIBI/ i i i i i Approved i = i i i i Other i i i i -- i i i i i i i iiiiiiiiiiiiiiiiiiiiiiiiitiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii VOLUNTARY PARK FUND FINANCIAL UPDATE AS OF 04-18-91 PRESENT FUND BALANCE: $24,104. REVENUE GENERATED: The Finance Department states the fund generates $3,000 to $3,300 per month. Yearly revenue generated is approximately $37,800. FY 1989/90 FUND EXPENDITURES: Park Master Plan Athletic Field Improvements Beautification/Landscaping Playground Equipment Park Grant Park Improvements $ 30,000 5,534 3,409 22,947 4,892 54 TOTAL FY 89/90 EXPENDITURES PROPOSED FY 1990/91 EXPENDITURES $ 66,836 ACTUAL FY 90/91 EXPENDITURES City Park Restroom $ 35,000 $ -0- Sparger Park Restroom 15,000 -0- Sparger Park Playground Equip. 25,000 -0- City Park Playground Equip. 30,000 -0- City Park Bleachers/Pads 11,800 7,046 City Park Picnic Units 5,300 -0- Parking Improvements -0- 2,000 Parkland Acquisition -0- 82,000 TOTAL FY 90/91 EXPENDITURES ~ 206,100 $ 91,046 RECREATION STATISTICS OCTOBER 1, 1990 through MARCH 31, 1991 # REC. CLASSES # PARTICIPANTS # SPCL. ACTIVITIES # PARTICIPANTS # STORYTIME # PARTICIPANTS # CITY SPONSORED ATHLETIC ACTV. GAMES PRACTICES # PARTICIPANTS YEAR CURRENT TO SAME MONTH MONTH DATE LAST YEAR 2 6 -0- 6 73 -0- 2 255- 5 200 4 44 194 3 27 5 20 800 6 108 194 -0- -0- -0- -0- -0- -0- -0- $ FEES COLLECTED $ 100 # EXPENSES 0 NET $ 100 $6,315.00 $5,842.25 $ 572.25 SPECIAL EVENTS INVOLVING PARK AND REC DEPARTMENT: -0- -0- -0- PERCENT + or N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A October lOK Run/Preschool Halloween Party/Haunted House December Christmas Tree Lighting February Arbor Day March Easter Egg Hunt (2) 06.11.STATS PARK BOARD AGENDA ITEM # 13 PO3~D City of CITY HALL BULLITEN BOARD 04-26-91 1 •DD P.M. .~LC- ~ ~~ Texas AGENDA PARKS AND RECREATION ADVISORY BOARD REGULAR MEETING APRIL 29, 1991 7:00 P.M. L.D. LOCKETT PARK 315 L.D. LOCKETT DRIVE JOINT WORK SESSION WITH CITY COUNCIL - T.P.W. D. GRANTS CALL TO ORDER APPROVAL OF MINUTES 1. DISCUSSION OF OVERLAPPING OF THE SPORTS PROGRAMS - review of youth sports policy statement regarding overlapping of seasons. 2. DISCUSSION AND CONSIDERATION OF MASTER PLAN OF DEVELOPMENT FOR TWENTY-TWO ACRE SITE. 3. DISCUSSION AND CONSIDERATION OF A CREATIVE PLAYGROUND 4. DISCSSION AND CONSIDERATION OF PURCHASING PICNIC TABLES THROUGH THE VOLUNTARY PARK FUND 5. DISCUSSION AND CONSIDERATION OF PAVILION AT SPARGER PARK 6. PRESENTATION OF SUMMER RECREATION PROGRAM 7. DISCUSSION AND CONSIDERATION OF PARK ORDINANCES 8. DISCUSSION AND CONSIDERATION OF FACILITIES USE POLICY 9. REPORTS A. PARKS AND RECREATION B. PARK BOARD CHAIRMAN C. OTHER COMMITTEES 10. OTHER CONCERNS ADJOURN P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 281-4044 C~tY of _ ~_ ~d ~~ ~ Il Texas CITY OF COLLEYVILLE JOINT CITY COUNCIL - PARKS AND RECREATION BOARD WORK SESSION AGENDA APRIL 29, 1991 315 W. L. D. LOCKETT CITY HALL 7:00 P.M. City Council - Parks and Recreation Board Work Session 1. Discussion and Consideration of plans for use of park land and grant strategies. City Council - Work Session 1. Discussion and Consideration of Master Plan Update process. I certify that the above agenda was posted on the Bulletin Board at City Hall on April 25, 1991, at 4:30 p.m. Dianne McWethy Administrative Assistant ~ # ~ ~~! f, ,~ _, ~ , ,`` ., ` , , ~~~'"~~~~;~.,7~,~. P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 281-4044