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HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-4/18/1991posTc ~ C~tY of 3-/~-9.1 ,t9-~~~. ~~ ~ ~ Il Texas AGENDA PARKS AND RECREATION ADVISORY BOARD REG~AR MEETING Thursday, April 18, 1991 L.D. Lockett Park 7:00 p.m. 315 L.D. Lockett 1. CALL TO ORDER 2. APPROVAL OF MARCH 25, 1991 MINUTES 3. DISCUSSION AND CONSIDERATION OF ANNUAL B-B-Q SITE AT CITY PARK 4. DISCUSSION OF OVERLAPPING OF THE SPORTS PROGRAMS -review of youth sports policy statement regarding overlapping of seasons 5. DISCUSSION AND CONSIDERATION OF MASTER PLAN FOR PARK AT ROSS DOWNS 6. DISCUSSION AND CONSIDERATION OF PAVILION AT SPARGER PARK 7. DISCUSSION AND CONSIDERATION OF A FACILITIES USE POLICY 8. PRESENTATION OF SUMMER RECREATION PROGRAM 9. DISCUSSION AND CONSIDERATION OF A CREATIVE PLAYGROUND 10. DISCUSSION AND CONSIDERATION OF PARK ORDINANCES 11. DISCUSSION AND CONSIDERATION OF FLOODPLAIN RESOLUTION 12. DISCUSSION AND CONSIDERATION OF PURCHASING PICNIC TABLES THROUGH THE VOLUNTARY PARK FUND 13. REPORTS A. Parks and Recreation B. Park Board Chairman C. Other Committees 14. ADJOURN P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 281-4044 PARKS AND RECREATION ADVISORY BOARD MINUTES MARCH 25, 1991 1. WORK SESSION WITH PLANNING AND ZONING COMMISSION Board members attended a work session with the Planning and Zoning Commission at City Hall. The work session adjourned and members relocated to L. D. Lockett Park 2. A. CALL TO ORDER: The Regular Meeting of the Parks and Recreation Advisory Board was called to Order at 7:50 P.M. on Monday, March 25, 1991. ROLL CALL: PRESENT: Chairman Alan Linford, Gail Mills, Cheryl Livingston, Lila Coley, Mike Shelton, Mike Billings, David Fain, Parks and Recreation Coordinator, Sharon Curry, Recreation Supervisor ABSENT: Paul Vigiletti, Jim Hoff SPECIAL GUESTS: Keith Jackson and Nan Arnold, representatives of the Ross Downs development B. APPROVAL OF MINUTES: CHERYL LIVINGSTON MADE A MOTION TO APPROVE THE MINUTES AS PRESENTED. MIKE SHELTON SECONDED THE MOTION WHICH CARRIED BY UNANIMOUS VOTE. 3. DISCUSSION AND CONSIDERATION OF OVERLAPPING OF THE SPORTS PROGRAMS Requested by Cheryl Livingston and Jim Hoff Cheryl Livingston stated she was receiving numerous complaints from parents regarding the overlapping of the various sports seasons due to the overlapping of not only games, but practices as well. She stated there is not enough time for children to participate in both. She stated one parent had pulled his daughter from softball because of the coach's demands that the girl be at practices. CHERYL RECOMMENDED HAVING BASEBALL REGISTER AT A LATER DATE TO ELIMINATE THE OVERLAPPING OF PRACTICES. Parks and Recreation Board Minutes of Regular Meeting March 25, 1991 Page 2... Alan Linford stated he did not think David Fain handled the situation well when baseball requested use of the fields at such an early date. He feels the situation is totally out of hand and is creating a very chaotic situation. Mike Shelton stated the overlap is the same as last year, the only difference is the baseball practices started earlier. Alan Linford stated the Board has the vehicle to handle the problem through the Facilities Use Agreement; he thought the Park Board made it very clear that the seasons were not to overlap. Gail Mills has had some parents suggest dropping Spring soccer and having fall baseball. Mike Shelton reported that Mr. Osterman stated in Coach's meetings and Board meetings that coaches should let soccer come first; do not let it interfere with baseball practices. Alan Linford stated he disagreed with the staff opinion presented in the Agenda packet. Lila Coley stated she was very surprised to see this item on the agenda. She thought the problem had been solved through the Facilities Use Agreement. David Fain stated he did not realize that was the intent of the Agreement. It puts him in a very precarious position if the fields are vacant, he has to come up with the criteria to deny use. Right now the only criteria he has is the overlapping of multipurpose field use and turf management. He stated that both organizations are governed by Associations that dictate start and end dates; that may be wrong, but the complaints should be with the individual Associations. Cheryl stated she thought the baseball practices and registrations were started too early. If they were backed up a few weeks, it would eliminate some of the problems. After discussion, it was decided the early registration dates allowed fora smoother season by allowing the Associations to order uniforms earlier, and handle other business better. Gail Mills stated that there is so much offered at some point the parents have to make a choice of what to participate in. Parks and Recreation Board Minutes of Regular Meeting March 25, 1991 Page 3.. . Alan Linford recommended the Board adopt a policy to give David some basis for administering the Associations stating it is not right to have the seasons overlapping. He suggested two short soccer seasons in the Fall, eliminating the Spring soccer season, because they generate a tremendous revenue for the Association. Mike Billings stated he thinks the agreement should be with the governing Associations, the problem should be handled on that level. He questioned how to control use of the fields by the individual coaches. David Fain stated they are an independent entity; they can reserve the fields just like anyone else. He can recommend they have a certain registration time; however this season has run smoother than any previous because of the earlier registration dates. Alan Linford stated the earlier registrations have a benefit, however, we need to beg, plead, whatever with the coaches not to start practices early. Gail Mills stated she would like to see the kids not penalized for not being at practices or the way they behave at practices; there should be an effort to take some of the pressures off of the kids. - Mike Billings wants to get all the schedules together to see where the overlaps are and where they can be eliminated. Alan Linford and Mike Shelton rill draft a policy statement regarding the overlapping of seasons including Lila Coley s recommendation that the availability of scholarships for those unable to participate due to financial considerations be included on registration applications, and present it at the next Board meeting. 4. DISCUSSION AND CONSIDERATION OF MASTER PLAN FOR PARK AT ROSS DOWNS - Nan Arnold and Keith Jackson made a presentation of a preliminary Master Plan for the new park at the Ross Downs development (Attachment #1). The preliminary plan includes: a modular Durascape unit for older children, a Tot Time modular unit for younger children, picnic area with concrete retaining seat wall, 30' band of irrigation around street area (will include desi n for future expansion including pipe and wire for expansion , backstop for multipurpose practice field, hydromulch and temporary irrigation around lake area until hydromulch is established, and eight parking spaces. Parks and Recreation Board Minutes of Regular Meeting March 25, 1991 Page 4... The entire trail shown on the plan is approximately 1/3 mile; they will put in approximately 1/4 mile. A park sign will also be provided. It will be cast stone set in brick designed to be in keeping with the City logo. They are donating approximately eight acres of park land, including approximately 1.7 acre lake. They are concentrating development on frontage area, leaving back area for future development. Keith Jackson presented a budget (Attachment #2) for the items included in the master plan and indicated the initial budget is $75,000. The items presented total approximately $134,000. He stated it would help everyone if they could work together to trim $25,000 from the costs presented. Alan Linford stated that as development continues revenue will be generated and it would be appropriate to put it back into the park. He thinks everyone should be comfortable with the plan then the money will go as far as it will go. Gail Mills and Cheryl Livingston suggested eliminating some lighting at the back of the trail system and concentrating on the street area. Gail questioned if the proposed parking would be adequate for the park area. Several options were discussed for expanding the parking. Keith stated it would be fairly easy to move the trail away from the street, closer to the field to allow for future expansion. When questioned he stated they would be happy to add the additional parking if something of equal dollar value were eliminated. Alan Linford recommended Keith Jackson and Nan Arnold cork closely rith David and they bring the plan back to the April 15 meeting and tell the Board chat they can do. The Board rill then present the plan to the City Counci] for approval. Parks and Recreation Board Minutes of Regular Meeting March 25, 1991 Page 5... 5. DISCUSSION AND CONSIDERATION OF RECOMMENDING THAT A HISTORICAL COMMISSION BE APPOINTED BY THE CITY COUNCIL Alan stated there has been past discussion among Board members regarding historical questions that go beyond the Board's area of expertise, particularly the Webb House. It would benefit the Board and the City by having a historical commission to advise the City about present and future historical locations within the City and to advise the Board and City Council on the various topics of historical preservation. GAIL MILLS MADE A MOTION AND CHERYL LIVINGSTON SECONDED THE MOTION THAT LILA COLEY ON BEHALF OF THE BOARD ADVISE THE CITY COUNCIL THAT THE PARK AND RECREATION BOARD RECOMMENDS THE CITY COUNCIL MAKE A PUBLIC ANNOUNCEMENT THAT THEY ARE ACCEPTING APPLICATIONS FOR A HISTORICAL COMMISSION. THE MOTION CARRIED BY A UNANIMOUS YOTE. 6. DISCUSSION AND CONSIDERATION OF PAVILION AT SPARGER PARK David Fain recommended purchasing a 20' X 44' shelter which will accommodate approximately 75 people. He recommended the columns be of the same type brick as the fence around Saddlebrook subdivision, which would add approximately $2,000 to the cost of the shelter, It would be open on all sides. He also stated the City Council had allocated $12,000 in the current budget for construction of the shelter. The plan he presented is approximately $1,500 over budget. Pictures of possible shelters were presented to the Board for their recommendation. Lila Coley stated she does not like any of those type pavilions, she wants a gazebo type to blend with the surround houses. She does not think the shelter shou]d do anything to distract from the park. Gail stated they are very expensive and not very functional because of the limited picnic seating available. Due to the flood plain area of the park, there are limited locations where the shelter can be erected After meeting with the City Engineer he recommends eliminating the north parking area or placing the shelter in that vicinity. The City Engineer will have a consultant look at the park and make a recommendation fora site. Parks and Recreation Board Minutes of Regular Meeting March 25, 1991 Page 6... There was a lengthy discussion regarding the type of shelter to be constructed along with the location. The Board suggested an octagon shelter placed under the trees in the current picnic area. They are concerned with distracting from the park area by blocking the view with the shelter placed in the front. Lila wants to know if any more land will be available in a less visible location after the consultant's study is completed. David stated he has been given a July 4 deadline by the City Manager to have the shelter on the ground and ready for use. He needs a recommendation from the Board as to the type shelter they want. The Board needs to move forward and decide what they want and proceed so he can meet that deadline. Alan stated that if the Board cannot make a recommendation they need to be able to tell the City Council why not. Because of Paul's experience with shelters in the past he wants his input before proceeding further with this project. Alan further stated the Board has been charged with making recommendations to provide quality improvements to the park system. There are other options available than the ones presented and the Board needs to work towards that goal. Alan stated the shelter would not be complete and in place by the July 4 deadline, and he will address a letter to the City Council stating that fact. He suggested David come back with three options and invite the Homeowner's Associations surrounding Sparger to view and give input as to the type shelter they want.. If the costs exceed the $12,000 budgeted amount, the Board can decide to utilize the Voluntary Park Fund. NO ACTION TAKEN #7 DISCUSSION OF TEXAS PARIKS AND WILDLIFE GRANT STRATEGIES Alan Linford stated he has sent a letter to Bob Stripling requesting a joint meeting with the City Council to discuss grant strategies. He wants to make sure the Council understand's the Board's position. He explained the Council is asking very specific questions of Schrickel Rollins and getting the wrong answers. It is his opinion the Board should be involved in these discussions. Parks and Recreation Board Minutes of Regular Meeting March 25, 1991 Page 7... Alan explained that Dave Draz has written a letter to Schrickel Rollins asking about the various possibilities for grant situations in regard to City Park. Schrickel Rollins suggests scenario 3, (attachment i~3). Total development of City Park would allow the best possibilities for grant funding, due to the number of first time opportunities it provides. Lila Coley stated she thinks the Board needs to do whatever is necessary to secure a grant for City Park, and the Board should make that recommendation to the City Council. Alan stated the Board needs to get the Council to commit to doing the complete project at City Park. He recommended coming up with a recommendation at the next Board meeting and going to the City Council with that recommendation. NO ACTION TAKEN 8. DISCUSSION OF STRATEGIES TO BE UTILIZED WHEN PARK LAND IS ACQUIRED Alan Linford presented a Hypothetical Park Land Development plan (Attachment #4) for the timely development of land acquired in the future. He recommends developing a basic soccer facility with baseball overflow on the fields. He outlined the steps to develop the site over a period of time. There is not enough to do it all at once, however, it can be laid out for future development. He stated the Board needs to be in a position to move forward when the Council announces land has been purchased; the Board needs to be prepared. Mike Billings stated he thinks it is a good plan, the City needs the additional soccer fields. Mike Billings stated any time you plan ahead, it is a good idea. Gail Mills questioned where the money is going to come from. Alan stated it could be built into next year's budget. Lila questioned if Alan visualized the park to include soccer only. Alan stated it includes soccer/baseball facilities, a trail system and play area. Alan stated the Board has to take a proactive position. CHERYL LIVINGSTON MADE A MOTION TO APPROVE THE PLAN AND 60 FORWARD WITH IT WHEN THE LAND ACQUISITION IS ANNOUNCED. MIKE BILLINGS SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. Parks and Recreation Board Minutes of Regular Meeting March 25, 1991 Page 8... 9. ELECTION OF OFFICERS GAIL MILLS NOMINATED ALAN LINFORD FOR CHAIRMAN. CHERYL LIYINGSTON SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. LILA COLEY NOMINATED GAIL MILLS FOR VICE CHAIRMAN. CHERYL SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. LILA COLEY NOMINATED CHERYL LIVINGSTON FOR SECRETARY. GAIL SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. The Secretary's role will be to go over the minutes after they are prepared by the staff, and to take the minutes in the absence of a staff person. 10. DISCUSSION AND CONSIDERATION OF UPDATING AARP AGREEMENT MIKE Billings MADE A MOTION TO APPROVE THE AGREEMENT AS PRESENTED. MIKE SHELTON SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. 11. DISCUSSION AND CONSIDERATION OF A FACILITIES USE POLICY TABLED FOR FURTHER STUDY 12. DISCUSSION AND CONSIDERATION OF A CREATIVE PLAYGROUND David Fain recommended going with the Creative Playground concept, utilizing metal swings rather than wood. He recommended incorporating the playground into the City Park plans. Gail Mi11s stated she is concerned about the overall concept being wood. She said the Board had made a conscious decision not to use wood at Sparger because of the problems of splintering and splitting of wood products. She expressed concerns about the Creative Playground being the current rage. She stated she does not want to be a part of that rage-, and find out farther down the line that it was a bad decision. Alan said the key is to find out where Leather's systems have been in place for eight to ten years and for Board members to examine those playgrounds before proceeding with the project. He explained the plan would draw a lot of attention and community spirit to City Park, which will be needed to help with the Bond Election vote. NO ACTION TAKEN Parks and Recreation Board Minutes of Regular Meeting March 25, 1991 Page 9... 13. DISCUSSION AND CONSIDERATION OF WATER SHED MANAGEMENT Alan Linford suggested the Board pass a Resolution and forward to the City Council recommending to allow no filling in the flood plain areas until the City drainage study is complete and a Water Shed Management Ordinance is in place. David stated he needs input and ideas to incorporate into an ordinance. He will tackle the writing on his own, utilizing samples of ordinances from other cities. Alan stated the Board would pass the Council requesting that they draft one for the next Board meeting. NO ACTION TAKEN 14. UPDATE ON WEBB HOUSE TABLED DUE TO LATE HOUR 15. DISCUSSION OF PARK ORDINANCES TABLED DUE TO LATE HOUR 16. REPORTS a resolution and take it to pass a resolution. He will A. Parks and Recreation reports presented in agenda packet (Attachment #5) NO OTHER REPORTS 6IYEN DUE TO LATE HOUR 17. ADJOURN CHERYL LIVINGSTON MADE A MOTION TO ADJOURN THE MEETING AT 11:45 P.M. LILA COLEY SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. RESPECTFULLY SUBMITTED: X.~f(_Ll/L~Y~~ • (~i/I/Ji Sharon L. Curry, Recreation upervisor APPROVED: David Fain, P and Recreation Coor ina or ~ ~ a X ~ -a O ~ J ~ ~ ~ ~g ~ ~ ~ a -- -~ W cJ d , A ~ ~ 11 Q ~1 J J I~ / _. \ ~.. 1 ^ ~_~ ``1 ~ ----% ~~ i ~~~. ~ 6Gilt .~tf ~ ~w:~~- Sy~~IC.- S~ ' i ~ ; ~j 1! ,1»j ~ +tl ~ I I I ~ . ;jib yip t j _,f~l: 01-,~'f. ~ti.n'~~,-~ i f 11ii^ I~ ~ 1 ~1 d u~:~- ~t fi3i~ ~; c ..~ . Q~a ~a ~, ~. - .; ~ ~ F i ~ ~ o J ~ Q g c~ a ~. . ~ r i ti TWELVE OAKS PARK: Phase I Development by Earnest R. Owen Hardscape/Landscape Prepared by The Nan Budget Faith Arnold Company QTY. DESCRIPTION UNIT UNIT PRICE EXTENSION Lake Area Lake Redevelopment Lump $15,000.00 Well for Constant Level Lake Lump $3,500.00 Spillway Weir Lump $5,000.00 Spillway Grading Lump $2,000.00 8 Parking Spaces Grading for Parking Lump $300.00 225 Parking: 5" concrete SY $12.00 $2,700.00 130 Parking: 6" curb LF $1.00 $130.00 1 Lake Fountain EA $6,000.00 25,00 0 Lake Slope Hydromulch SF .05 $1,250.00 Lake Slope Temporary Irrigation Lump $750.00 SUBTOTAL 636,630.00 Park Area; Hardscape 5 Security H.P.S. Lights EA $1,300.00 $6,500.00 1 Uplight EA $300.00 $300.00 1,350 Underground Wiring LF $7.00 $9,450.00 8,100 Jogging Trail SF $1.80 614,580.00 3 Picnic Tables EA $492.00 $1,476.00 Installation of Tables EA $147.00 $441.00 3 Concrete Slabs EA $250.00 $750.00 1 Atom Swing EA ~ $2,109.00 Installation EA $783.00 1 Durascape System EA $5,066.00 Installation EA $1,265.00 1 Tot Time System EA $2,958.00 Installation EA $740.00 1 Water Fountain EA $800.00 Freight Charges Lump $490.00 COLLEYVILLE HYPOTHETICAL , PARK LAND DEVELOPMENT Objective: To develop newly acquired park land in a timely manner, (1) to serve immediate community needs, (2) to make efficient use of initial development funds, and (3) to allow for future increments of development. 1'. Park Board notified of land acquisition. 2. Park Board initiates a workshop process (using outside: professional firm) to develop topographic survey and Park Site Master Plan which becomes the base for the grading plan and the construction layout plan. Professional services transition into production of the contract documents (plans and specifications) for portions of the work to be let for public bids. 3. Earth work construction firm hired to do the grading per the plan. 4. Tap water main to secure source for irrigation, drinking and restrooms. Install irrigation laterals and service lines. . 5. Grass planted and established. 6. Temporary parking facilities developed. Assumption: Site of 22 acres of reasonable grade for athletic facilities. Cost Estimates (Linford System): Master Plan: $ 8,000.00 Contract Documents (including construction observation) $28,000.00 Topographic Survey and soil tests $10,000.00 Grading (20 acres ~ 4.OM/) $80,000.00 Irrigation and Grass Establishment (15 acres ~ $lO.OM/) 150,000.00 Parking (5 acres ~ $lO.OM/) $50,000.00 Total $326.000.00 ATTACHMENT #3 .. VOLIINTARY PARS FUND FINANCIAL UPDATE AS OF 03-25-91 PRESENT FUND BALANCE: $ 20,954 REVENUE GENERATID: The Finance Department states the fund has generated $2,00 to $3,000 per month consistantly over the past two years. Yearly revenue generated is approximately $39,600. FY 1989/90 PARg FUND E%PENDITORES_: Park Master Plan $ 30,000 Athletic Field Improvements 5,534 Beautification/Landscaping 3,409 Playground Equipment 22,947 Park Grant 4,892 Park Improvements 54 TOTAL FY 89/90 E%PENDITIIRES $ 66,836 PROPOSID FY 1990/91 E%PENDITURES: ACTUAL FY 90/91 E%PENDITURES City Park Restroom $ 35,000 Sparger Park Restrooms 15,000 Sparger Park Playground Equip. 25,000 City Park Playground Equip. 30,000 City Park Bleachers/Pads 11,800 City Park Picnic Units 5,300 Parking Improvements -0- Parkland Acquisition -0- TOTAL FY 90/91 ESPENDITDRES $ 206,100 $ -0- -0- -0- -0- 7,046 -0- 2,000 82,000 $ 91,046 AGENDA ITEM #16 ATTACHMENT #4 Cite tip ® Il~ Texas 1991 YOUTH BASKETBALL RECAP WINTER LEAGUE # Players ~ Coaches/Assistants TOTAL # PARTICIPANTS FEES COLLECTED: EXPENSES: T-shirts Equipment: Frames Clock Inflator Balls Scoreboard Misc. TOTAL Official s Gym supervisor TOTAL EXPENSES NET LOSS 06.12.BB.RECAP 158 36 194 $1,543.35 $800. o0 131.95 123.00 267.00 82.00 109.95 $1513.90 $1134.00 $ 597.00 P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 281-4044 PARK AND RECREATION BOARD AGENDA ITEM ~ $4,740.00 $4793.25 ~ 53.25 .. **DRAFT** **DRAFT** .. r t• 7C c'1 S RECREATION STATISTICS OCTOBER 1, 1990 through FEBRUARY 28, 1991 YEAR CURRENT TO SAME MONTH MONTH DATE LAST YEAR # REC. CLASSES 1 4 -0- # PARTICIPANTS 4 67 -0- # SPCL. ACTIVITIES -0- 1 -0- # PARTICIPANTS -0- 20 -0- # STORYTIME 4 15 -0- # PARTICIPANTS 160 600 -0- # CITY SPONSORED ATHLETIC ACTV. GAMES 4 6 -0- PRACTICES 44 108 -0- # PARTICIPANTS 194 194 -0- $ FEES COLLECTED $ 60 $6,215.00 -0- # EXPENSES 0 $5,742.25 -0- NET $ 60 $ 472.25 -0- PERCENT + or N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A N/A SPECIAL EVENTS INYOLYING PARK AND REC DEPARTMENT: October lOK Run/Preschool Halloween Party/Haunted House December Christmas Tree Lighting February Arbor Day 06.11.STATS P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 281-4044 PARK BOARD AGENDA ITEM #16 FLAG DAY FRIDAY, JUNE 14 5:00 P.M. - DARK SPARGER PARK OLD FASHIONED PICWIC IN THE PARK: Bring your blanket and picnic supper and enjoy an evening of fun, games, music and storytelling) FLAG RAISING 6:00 P.M.: (simultanious with nation wide flag raising) Brass band playing Star Spangled Banner; use Boy Scouts, Girl Scouts and Campfire groups for Presentation of Colors; special speaker; invite local dignataries CONTESTS (Award Silly Prizes) 6:15 - 8:30 P.M.: 1. Uncle Sam Look-A-Like: (Red, white, blue top hat) 2. Betsy Ross Look-A-Like: (American Flag) 3. Longest beard (golden horse brush) 4. Oldest/Youngest present ((hour glass - big & small) 5. Shortest/Tallest present (Short-golden ruler; tallest- golden yard stick) 6. Kite Flying Contest (Brass key) 7. Most patriotic family (American Flag flown over white house) 8. Best homemade icecream (golden ice cream scoop) 9. Best homemade apple pie (golden pie server) 10. Tall Tale Contest (long, fake horse's tail) GAMES (Award silly prizes): 1. Horseshoes ( golden horseshoe) 2. Volleyball 3. Frisbe Golf (golden frisbee) 4. Broom hockey (golden wisk broom) 5. Tug of War (two pieces of rope tied together) 6. Hopscotch Tournament 7. Sack Races 8. 3-legged races 9. Washer Tossing (golden washer) 10. Milk Bottle Toss (Gold milk bottle) STORYTELLING: throughout the evening PATRIOTIC SING A LONG: throughout the evening; have someone to lead singing with taped music in background), Barbershop quartets entertaining AWARDS PRESENTATION (8:30 P.M.): Mayor present awards LOWERING OF COLORS (Immediately following awards presentation): Scout troops and Campfire groups lower Colors; brass band play Taps; momement of silence for troops, soldiers lost in Desert Sheild and other wars TWELVE OAKS PARK: Phase I Development by Earnest R. Owen Revised Hardscape/Landscape Budget Prepared by The Nan Faith Arnold Company 1 April, 1991 QTY. DESCRIPTION UNIT UNIT PRICE EXTENSION Lake Area Lake Redevelopment Lump $15,000.00 Well for Constant Level Lake Lump $3,500.00 Spillway Weir Lump $5,000.00 Spillway Grading Lump $2,000.00 8 Parking Spaces Grading for Parking Lump $300.00 225 Parking: 5" concrete SY $12.00 $2,700.00 130 Parking: 6" curb LF $1.00 $130.00 1 Lake Fountain EA $6,000.00 SUBTOTAL $34,630.00 Park Area; Hardscape 8,100 Jogging Trail SF $1.80 $14,580.00 1 Atom Swing EA $2,109.00 Installation EA $783.00 1 Water Fountain EA $800.00 Freight Charges Lump $-X90.00 Playground Excavation Lump $1,200.00 4,520 Weed Barrier SF .18 $800.00 Sub-surface Drainage Lump $1,700.00 140 Concrete Edge LF 58.00 $1,120.00 100 Retainer/Seat Wall LF $30.00 $3,000.00 84 Pea Gravel CY $30.00 $2,520.00 Fine Grade Lump $400.00 80 Retainer Wall(Ballfield) LF $25.00 $2,000.00 1 Backstop/Installation EA $1,500.00 1 Park Sign EA $4,000.00 SUBTOTAL $37,002.00 QTY. DESCRIPTION UNIT UNIT PRICE EXTEVSION Park Area; Landscape 20,400 Irrigation SF .25 X5,100.00 Electrical/Water deter $1,800.00 220,800 Hydromulch SF .05 $11,040.00 220,800 Temporary Irrigation Lump $5,200.Q0 22 Shade Trees 3" cal. $250.00 $5,500.00 SUBTOTAL $28,640.00 Other Expenses Park Design Fees $8,500.00 Project Management Fee s $3,300.00 SUBTOTAL $11,800.00 GRAND TOTAL FOR PHASE I INSTAL LATION: $112,072.00 24PARKS AND RECREATION ADVISORY BeAR® MEETING DATE: CALL TO ORDER: pM ROLL CALL: ALAN LINFORD GAIL MILLS CHERYL LIVINGSTON MIKE SHELTON LILA COLEY PAUL VIGILETTI JIM HOFF AGENDA ITEM # /~~~i~c~_ ~t~ ~ _ ~~ ~~~, ~~~~~~.~, DISCUSSION: ~Jf1~ixJ /~~~a»~ ~"d-G!~ /--I11~.~i~a~~ ,Q ~°> /r~~'~Z~ MOTION/ PAUL VIGILETTI SECOND: LILA COLEY MOTION: GAIL MILLS _ CHERYL LIVINGSTON MIKE SHELTON JIM HOFF VOTE: PAUL VIGILETTI GAIL MILLS CHERYL LIVii^JGSTOPJ MIKE SHELTOiJ LILA COLEY ~ JIM HOFF DRAFT DRAFT DRAFT PARKS AND RECREATION ADVISORY BOARD MINUTES MARCH 25, 1991 1. WORK SESSION WITH PLANNING AND ZONING COMMISSION Board members attended a work session with the Planning and Zoning Commission at City Hall. The work session adjourned and members relocated to L. D. Lockett Park 2. A. CALL TO ORDER: The Regular Meeting of the Parks and Recreation Advisory Board was called to Order at 7:50 P.M. on Monday, March 25, 1991. ROLL CALL: PRESENT: Chairman Alan Linford, Gail Mills, Cheryl Livingston, Lila Coley, Mike Shelton, Mike Billings, David Fain, Parks and Recreation Coordinator, Sharon Curry, Recreation Supervisor ABSENT: Paul Vigiletti, Jim Hoff SPECIAL GUESTS: Keith Jackson and Nan Arnold, representatives of the Ross Downs development B. APPROVAL OF MINUTES: CHERYL LIVINGSTON MADE A MOTION TO APPROVE THE MINUTES AS PRESENTED. NIKE SHELTON SECONDED THE MOTION WHICH CARRIED BY UNANIMOUS VOTE. 3. DISCUSSION AND CONSIDERATION OF OVERLAPPING OF THE SPORTS PROGRAMS Requested by Cheryl Livingston and Jim Hoff Cheryl Livingston stated she was receiving numerous complaints from parents regarding the overlapping of the various sports seasons due to the overlapping of not only games, but practices as well. She stated there is not enough time for children to participate in both. She stated one parent had pulled his daughter from softball because of the coach's demands that the girl be at practices. CHERYL RECOMMENDED HAYING BASEBALL REGISTER AT A LATER DATE TO ELIMINATE THE OVERLAPPING OF PRACTICES. Parks and Recreation Board Minutes of Regular Meeting March 25, 1991 Page 2... Alan Linford stated he did not think David Fain handled the situation well when baseball requested use of the fields at such an early date. He feels the situation is totally out of hand and is creating a very chaotic situation. Mike Shelton stated the overlap is the same as last year, the only difference is the baseball practices started earlier. Alan Linford stated the Board has the vehicle to handle the problem through the Facilities Use Agreement; he thought the Park Board made it very clear that the seasons were not to overlap. Gail Mills has had some parents suggest dropping Spring soccer and having fall baseball. Mike Shelton reported that Mr. Osterman stated in Coach's meetings and Board meetings that coaches should let soccer come first; do not let it interfere with baseball practices. Alan Linford stated he disagreed with the staff opinion presented in the Agenda packet. Lila Coley stated she was very surprised to see this item on the agenda. She thought the problem had been solved through the Facilities Use Agreement. David Fain stated he did not realize that was the intent of the Agreement. It puts him in a very precarious position if the fields are vacant, he has to come up with the criteria to deny use. Right now the only criteria he has is the overlapping of multipurpose field use and turf management. He stated that both organizations are governed by Associations that dictate start and end dates; that may be wrong, but the complaints should be with the individual Associations. Cheryl stated she thought the baseball practices and registrations were started too early. If they were backed up a few weeks, it would eliminate some of the problems. After discussion, it was decided the early registration dates allowed fora smoother season by allowing the Associations to order uniforms earlier, and handle other business better. Gail Mills stated that there is so much offered at some point the parents have to make a choice of what to participate in. Parks and Recreation Board Minutes of Regular Meeting March 25, 1991 Page 3... Alan Linford recommended the Board adopt a policy to give David some basis for administering the Associations stating it is not right to have the seasons overlapping. He suggested two short soccer seasons in the Fall, eliminating the Spring soccer season, because they generate a tremendous revenue for the Association. Mike Billings stated he thinks the agreement should be with the governing Associations, the problem should be handled on that level. He questioned how to control use of the fields by the individual coaches. David Fain stated they are an independent entity; they can reserve the fields just like anyone else. He can recommend they have a certain registration time; however this season has run smoother than any previous because of the earlier registration dates. Alan Linford stated the earlier registrations have a benefit, however, we need to beg, plead, whatever with the coaches not to start practices early. Gail Mills stated she would like to see the kids not penalized for not being at practices or the way they behave at practices; there should be an effort to take some of the pressures off of the kids. Mike Billings wants to get all the schedules together to see where the overlaps are and where they can be eliminated. Alan Linford and Mike Shelton will draft a policy statement regarding the overlapping of seasons including Lila Coley s recommendation that the availability of scholarships for those unable to participate due to financial considerations be included on registration applications, and present it at the next Board meeting. 4. DISCUSSION AND CONSIDERATION OF MASTER PLAN FOR PARK AT ROSS DOWNS - Nan Arnold and Keith Jackson made a presentation of a preliminary Master Plan for the new park at the Ross Downs development (Attachment #1). The preliminary plan includes: a modular Durascape unit for older children, a Tot Time modular unit for younger children, picnic area with concrete retaining seat wall, 30' band of irrigation around street area (will include desi n for future expansion including pipe and wire for expansion , backstop for multipurpose practice field, hydromulch and temporary irrigation around lake area until hydromulch is established, and eight parking spaces. Parks and Recreation Board Minutes of Regular Meeting March 25, 1991 Page 4... The entire trail shown on the plan is approximately 1/3 mile; they will put in approximately 1/4 mile. A park sign will also be provided. It will be cast stone set in brick designed to be in keeping with the City logo. They are donating approximately eight acres of park land, including approximately 1.7 acre lake. They are concentrating development on frontage area, leaving back area for future development. Keith Jackson presented a budget (Attachment #2) for the items included in the master plan and indicated the initial budget is $75,000. The items presented total approximately $134,000. He stated it would help everyone if they could work together to trim $25,000 from the costs presented. Alan Linford stated that as development continues revenue will be generated and it would be appropriate to put it back into the park. He thinks everyone should be comfortable with the plan then the money will go as far as it will go. Gail Mills and Cheryl Livingston suggested eliminating some lighting at the back of the trail system and concentrating on the street area. Gail questioned if the proposed parking would be adequate for the park area. Several options were discussed for expanding the parking. Keith stated it would be fairly easy to move the trail away from the street, closer to the field to allow for future expansion. When questioned he stated they would be happy to add the additional parking if something of equal dollar value were eliminated. Alan Linford recommended Keith Jackson and Nan Arnold cork closely with David and they bring the plan back to the April 15 meeting and tell the Board Nhat they can do. The Board will then present the plan to the City Council for approval. Parks and Recreation Board Minutes of Regular Meeting March 25, 1991 Page 5... 5. DISCUSSION AND CONSIDERATION OF REC010MENDING THAT A HISTORICAL COMMISSION BE APPOINTED BY THE CITY COUNCIL Alan stated there has been past discussion among Board members regarding historical questions that go beyond the Board's area of expertise, particularly the Webb House. It would benefit the Board and the City by having a historical commission to advise the City about present and future historical locations within the City and to advise the Board and City Council on the various topics of historical preservation. GAIL MILLS MADE MOTION THAT LILA COUNCIL THAT THE COUNCIL MAKE A APPLICATIONS FOR BY A UNANIMOUS YO' A MOTION AND CHERYL LIYINGSTON SECONDED THE COLEY ON BEHALF OF THE BOARD ADVISE THE CITY PARK AND RECREATION BOARD RECOMMENDS THE CITY PUBLIC ANNOUNCEMENT THAT THEY ARE ACCEPTING A HISTORICAL COMMISSION. THE MOTION CARRIED TE . 6. DISCUSSION AND CONSIDERATION OF PAVILION AT SPARGER PARK David Fain recommended purchasing a 20' X 44' shelter which will accommodate approximately 75 people. He recommended the columns be of the same type brick as the fence around Saddlebrook subdivision, which would add approximately $2,000 to the cost of the shelter, It would be open on all sides. He also stated the City Council had allocated $12,000 in the current budget for construction of the shelter. The plan he presented is approximately $1,500 over budget. Pictures of possible shelters were presented to the Board for their recommendation. Lila Coley stated she does not like any of those type pavilions, she wants a gazebo type to blend with the surround houses. She does not think the shelter should do anything to distract from the park. Gail stated they are very expensive and not very functional because of the limited picnic seating available. Due to the flood plain area of the park, there are limited locations where the shelter can be erected After meeting with the City Engineer he recommends eliminating the north parking area or placing the shelter in that vicinity. The City Engineer will have a consultant look at the park and make a recommendation for a site. Parks and Recreation Board Minutes of Regular Meeting March 25, 1991 Page 6... There was a lengthy discussion regarding the type of shelter to be constructed along with the location. The Board suggested an octagon shelter placed under the trees in the current picnic area. They are concerned with distracting from the park area by blocking the view with the shelter placed in the front. Lila wants to know if any more land will be available in a less visible location after the consultant's study is completed. David stated he has been given a July 4 deadline by the City Manager to have the shelter on the ground and ready for use. He needs a recommendation from the Board as to the type shelter they want. The Board needs to move forward and decide what they want and proceed so he can meet that deadline. Alan stated that if the Board cannot make a recommendation they need to be able to tell the City Council why not. Because of Paul's experience with shelters in the past he wants his input before proceeding further with this project. Alan further stated the Board has been charged with making recommendations to provide quality improvements to the park system. There are other options available than the ones presented and the Board needs to work towards that goal. Alan stated the shelter would not be complete and in place by the July 4 deadline, and he will address a letter to the City Council stating that fact. He suggested David come back with three options and invite the Homeowner's Associations surrounding Sparger to view and give input as to the type shelter they want. If the costs exceed the $12,000 budgeted amount, the Board can decide to utilize the Voluntary Park Fund. NO ACTION TAKEN #7 DISCUSSION OF TEXAS PARYCS AND WILDLIFE GRANT STRATEGIES Alan Linford stated he has sent a letter to Bob Stripling requesting a joint meeting with the City Council to discuss grant strategies. He wants to make sure the Council understand's the Board's position. He explained the Council is asking very specific questions of Schrickel Rollins and getting the wrong answers. It is his opinion the Board should be involved in these discussions. Parks and Recreation Board Minutes of Regular Meeting March 25, 1991 Page 7... Alan explained that Dave Draz has written a letter to Schrickel Rollins asking about the various possibilities for grant situations in regard to City Park. Schrickel Rollins suggests scenario 3, (attachment #3). Total development of City Park would allow the best possibilities for grant funding, due to the number of first time opportunities it provides. Lila Coley stated she thinks the Board needs to do whatever is necessary to secure a grant for City Park, and the Board should make that recommendation to the City Council. Alan stated the Board needs to get the Council to commit to doing the complete project at City Park. He recommended coming up with a recommendation at the next Board meeting and going to the City Council with that recommendation. NO ACTION TAKEN 8. DISCUSSION OF STRATEGIES TO BE UTILIZED MHEN PARK LAND IS ACQUIRED Alan Linford presented a Hypothetical Park Land Development plan (Attachment #4) for the timely development of land acquired in the future. He recommends developing a basic soccer facility with baseball overflow on the fields. He outlined the steps to develop the site over a period of time. There is not enough to do it all at once, however, it can be laid out for future development. He stated the Board needs to be in a position to move forward when the Council announces land has been purchased; the Board needs to be prepared. Mike Billings stated he thinks it is a good plan, the City needs the additional soccer fields. Mike Billings stated any time you plan ahead, it is a good idea. Gail Mills questioned where the money is going to come from. Alan stated it could be built into next year'-s budget. Lila questioned if Alan visualized the park to include soccer only. Alan stated it includes soccer/baseball facilities, a trail system and play area. Alan stated the Board has to take a proactive position. CHERYL LIVIN6STON MADE A MOTION TO APPROVE THE PLAN AND 60 FORNARD WITH IT iiHEN THE LAND ACQUISITION IS ANNOUNCED. MIKE BILLINGS SECONDED THE MOTION iIHICH CARRIED BY A UNANIMOUS VOTE. Parks and Recreation Board Minutes of Regular Meeting March 25, 1991 Page 8... 9. ELECTION OF OFFICERS GAIL MILLS NOMINATED ALAN LINFORD FOR CHAIRMAN. CHERYL LIYINGSTON SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. LILA COLEY NOMINATED GAIL MILLS FOR VICE CHAIRMAN. CHERYL SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. LILA COLEY NOMINATED CHERYL LIVINGSTON FOR SECRETARY. GAIL SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. The Secretary's role will be to go over the minutes after they are prepared by the staff, and to take the minutes in the absence of a staff person. 10. DISCUSSION AND CONSIDERATION OF UPDATING AARP AGREEMENT MIKE Billings MADE A MOTION TO APPROVE THE AGREEMENT AS PRESENTED. MIKE SHELTON SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS YOTE. 11. DISCUSSION AND CONSIDERATION OF A FACILITIES USE POLICY TABLED FOR FURTHER STUDY 12. DISCUSSION AND CONSIDERATION OF A CREATIVE PLAYGROUND David Fain recommended going with the Creative Playground concept, utilizing metal swings rather than wood. He recommended incorporating the playground into the City Park plans. Gail Mills stated she is concerned about the overall concept being wood. She said the Board had made a conscious decision not to use wood at Sparger because of the problems of splintering and splitting of wood products. She expressed concerns about the Creative Playground being the current rage. She stated she does not want to be a part of that rages and find out farther down the line that it was a bad decision. Alan said the key is to find out where Leather's systems have been in place for eight to ten years and for Board members to examine those playgrounds before proceeding with the project. He explained the plan would draw a lot of attention and community spirit to City Park, which will be needed to help with the Bond Election vote. NO ACTION TAKEN Parks and Recreation Board Minutes of Regular Meeting March 25, 1991 Page 9... 13. DISCUSSION AND CONSIDERATION OF WATER SHED MANAGEMENT Alan Linford suggested the Board pass a Resolution and forward to the City Council recommending to allow no filling in the flood plain areas until the City drainage study is complete and a Water Shed Management Ordinance is in place. David stated he needs input and ideas to incorporate into an ordinance. He will tackle the writing on his own, utilizing samples of ordinances from other cities. Alan stated the Board would pass a resolution and take it to the Council requesting that they pass a resolution. He will draft one for the next Board meeting. NO ACTION TAKEN 14. UPDATE ON WEBB HOUSE TABLED DUE TO LATE HOUR 15. DISCUSSION OF PARK ORDINANCES TABLED DUE TO LATE HOUR 16. REPORTS A. Parks and Recreation reports presented in agenda packet (Attachment #5) NO OTHER REPORTS GIVEN DUE TO LATE HOUR 17. ADJOURN CHERYL LIVINGSTON MADE A MOTION TO ADJOURN THE MEETING AT 11:45 P.M. LILA COLEY SECONDED THE MOTION WHICH CARRIED BY A UNANIMOUS VOTE. RESPECTFULLY SUBMITTED: Sharon L. Curry, Recreation Supervisor APPROVED: David Fain, Parks and Recreation Coor ina or ~ ~ ~ O ~ ~ ` a ~ ~~ MM ~~S a a Q 1 y -- ~ ~ ~ Q ~J (wJ J J 0 u ~ G~ `/ ,~~/~ ~G III, ~ a.bf#c~ ~~,..- A ~ ' A sl ~'!N~ ? ' ~ . or~~'~,~•; ~' ~'~ c ~~rvl iu„ ~ ~!~i. s:"yl ~jl~~~; ~ i ,~ ~ iii? i°+;3;~ ~~? 7 ~.l~ii, ~~17; F,fi1~t J ~,~,1 I',ii0,it t i nt-•.~c• il..~i,i~ d ~~~~~'~~iiE^t~~~~i ~ ~_~• ••R ~r Y ~_ _ ~ L~:.I ~' F z r ROn i V // __ LYS ~ a 1 ~ g a ~. ~. -~ w TWELVE OAKS PARK: Phase I Development by Earnest R. Owen Hardscape/Landscape Budget Prepared by The Nan Faith Arnold Company QTY. DESCRIPTION UNIT UNIT PRICE EXTENSION Lake Area Lake Redevelopment Lump $15,000.00 Well for Constant Level Lake Lump $3,500.00 Spillway Weir Lump $5,000.00 Spillway Grading Lump $2,000.00 8 Parking Spaces Grading for Parking Lump $300.00 225 Parking: 5" concrete SY $12.00 $2,700.00 130 Parking: 6" curb LF $1.00 $130.00 1 Lake Fountain EA $6,000.00 25,000 Lake Slope Hydromulch SF .05 $1,250.00 Lake Slope Temporary Irrigation Lump $750.00 SUBTOTAL =36,630.00 Park Area; Hardscape - 5 Security H.P.S. Lights EA $1,300.00 $6,500.00. 1 Uplight EA $300.00 $300.00 1,350 Underground Wiring LF $7.00 $9,450.00 8,100 Jogging Trail SF - $1.80 $14,580.00 3 Picnic Tables EA $492.00 $1,476.00 Installation of Tables EA $147.00 $441.00 3 Concrete Slabs EA $250.00 $750.00 1 Atom Swing EA $2,109.00 Installation EA $783.00 1 Durascape System EA $5,066.00 Installation EA $1,265.00 1 Tot Time System EA $2,958.00 Installation EA $740.00 1 Water Fountain EA $800.00 Freight Charges Lump $490.00 COLLEYVILLE HYPOTHETICAL PARK LAND DEVELOPMENT Objective: To develop newly acquired park land in a timely manner, (1) to serve immediate community needs, (2) to make efficient use of initial development funds, and (3) to allow for future increments of development. 1'. Park Board notified of land acquisition. 2. Park Board initiates a workshop process (using outside: professional firm) to develop topographic survey and Park Site Master Plan which becomes the base for the grading plan and the construction layout plan. Professional services transition into production of the contract documents (plans and specifications) for portions of the work to be let for public bids. 3. Earth work construction firm hired to do the grading per the plan. 4. Tap water main to secure source for irrigation, drinking and restrooms. Install irrigation laterals and service lines. 5. Grass planted and established. 6. Temporary parking facilities developed. Assumption: Site of 22 acres of reasonable grade for athletic facilities. Cost Estimates (Linford System): Master Plan: $ 8,000.00 Contract Documents (including construction observation) $26,000.00 Topographic Survey and soil tests $10,000.00 Grading (20 acres C 4.OM/) $80,000.00 Irrigation and Grass Establishment (15 acres C $l0.OM/) 150,000.00 Parking (5 acres ~ $l0.OM/) $50,000.00 Total $326.000.00 ATTACHMENT #3 ' VOLi7NTARY PARK FUND FINANCIAL UPDATE AS OF 03-25-91 PRESENT FUND BALANCE: $ 20,954 REVENUE GENERATED: The Finance Department states the fund has generated $2,00 to $3,000 per month consistently over the past two years. Yearly revenue generated is approximately $39,600. FY 1989/90 PARK FUND E%PENDITURES: Park Master Plan $ 30,000 Athletic Field Improvements 5,534 Beautification/Landscaping 3,408 Playground Equipment 22,947 Park Grant 4,892 Park Improvements 54 TOTAL FY 89/90 E%PENDITURES $ 66,836 PROPOSED FY 1990/91 E%PENDITURES• ACTUAL FY 90/91 ERPENDITIIRES City Park Restroom $ 35,000 Sparger Park Restrooms 15,000 Sparger Park Playground Equip. 25,000 City Park Playground Equip. 30,000 City Park Bleachers/Pads 11,800 City Park Picnic Units 5,300 Parking Improvements -0' Parkland Acquisition -0- TOTAL FY 90/91 E%PENDITDRES $ 206,100 $ -0- -0- -0- -0- ?,046 -0- 2,000 82,000 $ 91,046 AGENDA ITEK #16 ATTACHMENT #4 # Players # Coaches/Assistants TOTAL ~ PARTICIPANTS FEES COLLECTED: EXPENSES: T-shirts Equipment: Frames Clock Inflator Balls Scoreboard Misc. TOTAL Officials Gym supervisor TOTAL EXPENSES NET LOSS 06.12.BB.RECAP Cite of ® a Il~ texas 1991 YOUTH BASKETBALL RECAP WINTER LEAGUE 158 36 194 $1,543.35 $800.00 131.95 123.00 267.00 82.00 109.95 $1513.90 $1134.00 $ 597.00 P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 281-4044 PARK AND RECREATION BOARD AGENDA ITEM # $4,740.00 $4793.25 $ 53.25 City of ' **DRAFT** '~ **DRAFT** Ilc~ texas ~. RECREATION STATISTICS OCTOBER 1, 1990 through FEBRUARY 28, 1991 YEAR CURRENT TO SAME MONTH MONTH DATE LAST YEAR # REC. CLASSES 1 4 -0- # PARTICIPANTS 4 67 -0- .. PERCENT + or N/A N/A # SPCL. ACTIVITIES -0- 1 -0- N/A # PARTICIPANTS -0- 20 -0- N/A # STORYTIME 4 15 -0- N/A # PARTICIPANTS 160 600 -0- N/A # CITY SPONSORED ATHLETIC ACTV. GAMES 4 6 -0- N/A ~ PRACTICES 44 108 -0- N/A # PARTICIPANTS 194 194 -0- N/A s FEES COLLECTED $ 60 $6,215.00 -0- N/A # EXPENSES 0 $5,742.25 -0- N/A NET $ 60 $ 472.25 -0- N/A SPECIAL EVENTS INVOLVING PARK AND REC DEPARTMENT: October lOK Run/Preschool Hallowreen Party/Haunted House December Christmas Tree Lighting February Arbor Day 06.11.STATS P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 281-4044 PARK BOARD AGENDA ITEM #16 FLAG DAY FRIDAY, JUNE 14 5:00 P.M. - DARK ~_ ~~ SPARGER PARK OLD FASHIONED PICWIC IN THE PARK: Bring your blanket and picnic supper and enjoy an evening of fun, games, music and storytelling) FLAG RAISING 6:00 P. M.: (simultanious with nation wide flag raising) Brass band playing Star Spangled Banner; use Boy Scouts, Girl Scouts and Campfire groups for Presentation of Colors; special speaker; invite local dignataries CONTESTS (Award Silly Prizes) 6:15 - 8:30 P.M.: 1. Wncle Sam Look-A-Like: (Red, white, blue top hat) 2. Betsy Ross Look-A-Like: (American Flag) 3. Longest beard (golden horse brush) 4. Oldest/Youngest present ((hour glass - big & small) 5. Shortest/Tallest present (Short-golden ruler; tallest- golden yard stick) 6. Kite Flying Contest (Brass key) 7. Most patriotic family (American Flag flown over white house) 8. Best homemade icecream (golden ice cream scoop) 9. Best homemade apple pie (golden pie server) 10. Tall Tale Contest (long, fake horse's tail) GAMES (Award silly prizes): 1. Horseshoes ( golden horseshoe) 2. Uolleyball 3. Frisbe Golf (golden frisbee) 4. Broom hockey (golden wisk broom) 5. Tug of War (two pieces of rope tied together) 6. Hopscotch Tournament 7. Sack Races 8. 3-legged races 9. Washer Tossing (golden washer) 10. Milk Bottle Toss (Gold milk bottle) STORYTELLING: throughout the evening PATRIOTIC SING A LONG: throughout the evening; have someone to lead singing with taped music in background), Barbershop quartets entertaining AWARDS PRESENTATION (8:30 P.M.): Mayor present awards LOWERING OF COLORS (Immediately following awards presentation): Scout troops and Campfire groups lower Colors; brass band play Taps; momement of silence for troops, soldiers lost in Desert Sheild and other wars PARES AND BBCRBATION ADVIS08Y BOARD AGENDA BRI&FING iiiiiiiiiiiiiiiiiiiitiiiiitiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii i i AGENDA ITEI[ # 3 i -,- , i ~,;. ~."'~; i i i SIIBJECT ANNUAL B-B-Q SITE AT CITY PARK i ~ ~:''~'.~~ r~ i ~ i i i l(BETING DATE Apri 1 18 1991 1. ~- , ~ r i i i ~ ~`~ `'~ ~~ i , _ i ii iiiiiii ~~ ~ ~"~ iiiiiiiiitiiiiiiiiiiiiiiiiiiiiiiiiiiii . ~ Yii iiii i = i OVERDIEIf : i i i i For the last three years the City of Colleyville has been the = i site of a B-B-Q event. The B-B-Q committee has approached the i i City to request i = utilizing City Park as the site for the annual event. i i i i i i Janet McKnight, co-chairperson will be present at the meeting i = to present the request and answer any questions. i i i i i i RBCOI[IdBNDATION • i i i i i i = i i i i i i i i i = i i i i i i i i i i = April 16, 1991 = i Perks and Recreation Coordinator Signature Date i _ i giiiiiiiiiSiiiiiiiiiiiiiiiiisiiiiiii=iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii i DISPOSITION i STAFF 88DIB1/ i i i S i Approved i i i i i i Other i i i i i i i i i i i iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii PAESS AND BBCRBATION ADVISOBY BOARD AGENDA BRIEFING iiiiiiiiiiiiiiitiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii i i i -,- a AGBrTDA I TEI[ # 4 i ~ ~~~', i i i SIIBJECT OVERLAPPING OF SPORTS PROGRAMS i ~ ~~-~.'~ -K ~ •S q i i h - _ ~: YSETING DATE Apri 1 18, 1991 = •~ ~.. ~ `~ `~ ~ _ SS ~ ~ i i i iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii~ `~. ~ ~9iiiiiii i i i OVBRVIEIf ; i i i i At the March 25, 1991 Park Board meeting the Board and Staff i i discussed the situation of the overlapping of the sports seasons. i i The group did not arrive at a consensus on how to solve the i i situation. Therefore Alan and Mike Shelton will draft a policy = i statement regarding the overlapping of sports seasons. Staff i i will also present different scenarios for the Board's review. i i i i i i i i i i RECO~OiSNDATION • i i i i = i = i i i i i = i = i i i = i i i i i i i i i April 16, 1991 i i Parks and Recreation Coordinator Signature Date i i i iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiliiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii i DISPOSITION i STAFF RSVIEw i i i ~ i Approved i i i i i i Other i i i i i i i i i i i iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii PARgS AND B8C8$ATIQN ADVISORY BOARD AGBr1DA BRIBFING SSSZSSSSSiiiiiZitiiiiiiiiiSiiZiiitiSisZSSiiiiiiiiiiiiiiiiiiiiiiiiiiii i i ,`'-, i i AGSNDA I TRIi #_ 5 i n~ ws i q ~ ~~ ty,.1C. = S i SUBJECT~u1ACTFR Pi aN FOR PARK AT ROSS DOWNS i ~ Z" i~-,-~ ' q _ • , ,.-.: q YgSTING DATB nri 1 18. 1991 i f ` ` `~ ~ ~~ -- i t 3 - `' 1 ~~ SiiiiiiSii3ZZiiiSiSii3iiZSSSSiSSiltiiti=SiiSiii ~~. ~°'~Yisiiii = i Z OVSRVIBX: _ i ~ t Attached is a revised copy of park amenities for the Park at Ross = = Downs. Please note that the playground equipment has. been omitted = = from the 1 i st. i S i = i = i i i = i S = Z = i RSCOI~DATION• Z i S i i i = i = i i i = i i i i i ~ i i Z ! i = ! _ = April 16, 1991 Z i Parks and Recreation Coordinator Si~ature Date i i ~ ZiiSiiiiiiiiZSiiiiSZiiiiiiiZiiiiiiiiSlS=ZSSSiSZiiiiSiSiSSiiiiiiiiiiii i DISPOSITION i STAFF RBVISI- S Z i i Z Approved = S = i ~ i Other Z = = i i Z i i Z Z i SSSSiiiiiiSi3iiSitiZSiiiZiiitiSiiiiiiiiitiiiiiiiiiiiiSiiiiiiiZSiiiiSi TWELVE OAKS PARK: Phase I Development by Earnest R. Owen Revised Hardscape/Landscape Budget Prepared by The Nan Faith Arnold Company 1 April, 1991 QTY. DESCRIPTION UNIT UNIT PRICE EXTENSION Lake Area Lake Redevelopment Lump $15,000.00 Well for Constant Level Lake Lump $3,500.00 Spillway Weir Lump $5,000.00 Spillway Grading Lump $2,000.00 8 Parking Spaces Grading for Parking Lump $300.00 225 Parking: 5" concrete SY $12.00 $2,700.00 130 Parking: 6" curb LF $1.00 $130.00 1 Lake Fountain EA $6,000.00 SUBTOTAL $34,630.00 Park Area; Hardscape 8,100 Jogging Trail SF $1.80 $14,580.00 1 Atom Swing EA $2,109.00 Installation EA $783.00 1 Water Fountain EA $800.00 Freight Charges Lump $490.00 Playground Excavation Lump $1,200.00 4,520 Weed Barrier SF .18 $800.00 Sub-surface Drainage Lump $1,700.00 140 Concrete Edge LF $8.00 $1,120.00 100 Retainer/Seat Wall LF $30.00 $3,000.00 84 Pea Gravel CY $30,00 $2,520.00 Fine Grade Lump $400.00 80 Retainer Wall(Ballfield ) LF $25.00 $2,000.00 1 Backstop/Installation EA $1,500.00 1 Park Sign EA $4,000.00 SUBTOTAL $37,002.00 i~ `~v QTY. DESCRIPTION UNIT UNIT PRICE EXTENSION Park Area; Landscape 20,400 Irrigation SF .25 $5,100.00 Electrical/Water Meter $1,800.00 220,800 Hydromulch SF .05 $11,040.00 220,800 Temporary Irrigation Lump $5,200.00 /[' N P "n.C w_~' c.~~. -~c-~.-~L. y _ ~ 0 ~ 6~ f ~ 12. C9 O ~ u O 22 Shade Trees 3"' cal. $250.00 $5,500.00 SUBTOTAL $28,640.00 Other Expenses Park Design Fees $8,500.00 Project Management Fee s $3,300.00 SUBTOTAL $11,800.00 GRAND TOTAL FOR PHASE I INSTAL LATION: $112,072.00 PAEKS AND RECREATION ADVISORY BOARD AGENDA BRI&FING i!!!!iilitiiiiiiiiiiiiiiliiiiiiiiitiiiiiiiiiliiii!=ii!liiiililiii!!!! ! ! ! -,-.~ AGENDA I TEl[ # 6 ! `~~%- ~+~~ _ ! i ~--.., ~ 1 ~ . -.~ r ~' _ ,. x .. ,.. ~ c, ~~ Z'~' •` ! ! ~'~ SI]BJECT PAVILION AT SPARGER PARK i q ! ,~t"~ ~ E~ t ~ .,~ 1991 ~ ~ :~ MEETING DATE APRIL 18 _ r , ' ~~ i t ~ ti iii lii ' ~ i iiiiiti iqiliii!=iiiiiiiiiiiiiiiiiiiiiiii_ .~Yii iiii ! i Z OVERVIBR: _ ! i ! Staff will provide pictures and specifications for different types = ! of shelters. ,• i _ i = i = i = i ! i i = i i = i i RBCOI[MiBi~TDATION : i ! i = i ! _ i To accept one of the options presented. _ ! ! ! i ! i i i i i i i ! i i i i ! = April 16, 1991 ! i Parks and Recreation Coordinator Signature Date t i i lSiiiiiiiiiiii=iii=iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii=iliiiiiiiii ! DISPOSITION i STAFF REVIEW i ! i i ! Approved i = i = i i Other i i i ! i ! = i ! i i itiiiiiiliiiii!=tiiliiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiliiti PABgS AND BBCBSATION ADVIS08Y BOARD AGB2IDA BBISFING iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii i i ,-,- i ~~• ~ ~.1 i SIIBJECT FACILITIES USE POLICY i ~ Z°~':=~~ q ~~ i Y$STING DATE Apri 1 18, 1991 i ~t~ ~ . `~ ` `° iiiiiiiiiiiiiiiiiiiiiiiiiiitiiiiiiiiiiiiiiiiiii. ~S~ .~Yitiiii i i i OPSR~IEX: _ i i i i i Please bring copies from previous agenda packets. Please let us know if = i you need an additional copy. _ i = = i i i i = i i i i i i i RBCOlO~IDATION : ; i = = i i = i = i i i i = i i i i i = i i i i = i ~ i ~ ~~ S/- /G r i i i Parks aad Rec atioa Coordinator Signature Date i S ~ _ i==ii=iii=iiSiSSiiSiiiiiiiiiiiiiiiiSZiSiiSii=Siiiiiiiiiiiiiiiiiiiiiii i DISPOSITION i STAFF RBYIBw i i i i i Approved __ = i i i i i Other i i S i = = i i i i i iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii PABSS AND EBCBBATION ADVISORY BOARD AGBrIDA B8I$FING iiiiiiiiiiiiiiiiiiiiiiiiiii~iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii i i ,-.-, i AGBNDA I TBY # _ 8 i ~. w„ ; S i SIIMMFR RFrR AT nN PROS AMC ~ ~~ ~ ~~t`_c` i SDBJECT " _ _ sue ~ ,, f ~ ~ :;' ~ 1991 = .;`"~ ~ ~~ ~'~ .:~. i YBBTING DATE Apri 1 18, i q _ ~ ~ itliiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii ~ ~` `~Yiii i iii i OVBRVIBX• i _ i i i Program flyers are attached. They will be distributed to local schools i i the last week in April along with announcements placed, on local cable i i T.V. community access channels and news releases sent to area newspapers. i i = i = i i i = = i i i i = i RBCOjDiBNDATION : i = i i = i = i = i i i = i i i i i i i i i i i i i t i = April 16, 1991 i i Palrks and cre on Coordinator Signature Date i i = giiitiiiiiiiiiitiiitiiiliiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii~i i DISPOSITION i STAFF RBVIBII i i i S i Approved i = = i i i Other i = i i i i i i i i i SSSSSSSiiiiiigiiiiiiiiiiiliiiiiiiiiiiiiliiiiiiiiiiiiiiiiiiiiiiiiiiiii AABCDEFGHIJKLMNOPQRSTUVWXYZ ~ STUVWXYZ ABCDEFGHIJKLMNOPQRS B D PRESCHOOL PLAYTIME j E ~ F EXPLORE THE ALPHABET FROM A TO Z WITH FUN ACTIVITIES! G H The fun begins for preschooler's with our Preschool Playtime! I Each class features hands on learning experiences Your J children will Love, Each class will feature a variety K of activities including art, science, language, learning L games, movement, music and snacks then can prepare M themselves, This is a great opportuni ty for the little ones to have something fun to do while making new friends p and exploring the world around them!. P ~ AGES R 3to 5 S T TIME U MONDAY AND WEDNESDAY V 10:00 A.M, to 12:00 NOON X ,J OCATION y L.D. LOCKETT PARK Z 315 L.D. LOCKETT DRIVE REGISTRATION FEE $25 PER MONTH REGISTRATION FORM (Please complete and return with your fee) CHILD'S NAME: PARENT'S NAME: ADDRESS: AGE: PHONE #: CITY: ZIP: I hereby releive the City of Colleyville of any and all liability that may occur by my child's participation in recreation activities sponsored by the City of Colleyville. Signature of Parent/Legal Guardian Date CALL 656-8531 for further information REGISTER BY MAIL: Mail completed registration form to: Colleyville Parks and Recreation Department, P. 0. Box 185, Colleyville, 76034, Attention: Preschool Z Playday REGISTER IN PERSON: Saturday, A 8 PM; Saturday May 18, 9 AM to B Bransford Road (City Park). C D E ABCDEFGHIJKLMNOPORSTUVWXYZ May 4, 9 AM to 2 PM; Tuesday, May 14 - 5 PM ,to 2 PM at Parks and Recreation Headquarters, 5205 A ABCDEFGHIJKLMNOP~RSTUVWXYZ B C D E ABCDEFGHIJKLMNOP~RS THE COLLEYVILLE PARKS AND RECREATION DEPARTMENT PRESENTS FLAG DAY! FRIDAY, JUNE 14 SPARGER PARK 5:30 P.M. till' DARK Bring your blankets and picnic baskets and enjoy an evening of OLD FASHIONED FUN AND GAMES! KIDS & TEENS... Decorate your bicycles and tricycles and participate in the OPENING PARADE! Bring your jam boxes (decorated or undecorated) and help provide music for the parade! CHEDULE OF ACTIVITI 5:30 P.M. Line up begins for opening parade 5:45 P.M. OPENING PARADE 6:00 P.M. RAISING OF THE COLORS (Simultaneous with nation) 6:15 P.M. GAMES AND CONTESTS BEGIN 8:30 P.M. AWARDS PRESENTATIONS 8:45 P.M. LOWERING OF THE COLORS C TESTS (Contests judged every minutes in order listed) UNCLE SAM LOOK-A-LIKE; BETSY ROSS LOOK-A-LIKE; MOST PATRIOTIC FAMILY; OLDEST/YOUNGEST PERSON PRESENT; TALLEST/SHORTEST PERSON PRESENT; LONGEST BEARD; BEST HOMEMADE APPLE PIE; BEST HOMEMADE ICE CREAM: BEST TALL TALE G~TT b` (various areas w~ a set up in the park for you to play the following games) HORSESHOES; VOLLEYBALL; FRISBEE GOLF; BROOM HOCKEY; TUG OF WAR; HOPSCOTCH SACK RACES; 3-LEGGED RACES; WASHER TOSSING; MILK BOTTLE TOSSING City of ~~ a - Il~ Texas City of ~~ a Il~ ~exa5 ~TERTAINMENT THROUGHOUT THE EVENING COME AND CELEBRATE WITH US! ********************************Doxi't Be Left Out:*****************~*************** * SUMMER PLAYGROUND * * WHO SAYS SUMMER HAS TO BE BORING? We are pleased to present a program* * designed just for your children. Each week will be centered around a theme* with arts and crafts, games, sports, special visitors, and lot's of fun! So* * sign up early for as many weeks as you like! * WEEKLY THEMES * * June 10-13 INDIAN WEEK; Make Indian costumes and instruments;* * learn songs an a`nces; ma e n tan crafts and have a Pow Wow for parents on* * Thursday * JUNE _24-27 PIONEER SPIRIT: Learn pioneer crafts, build log cabins,* * old fas iiond fun an~(c gamest * ,JULY ~5-1$ AMAZING ANIMALS: Learn about various animals, play animal* * games, see some-rive animals * JULY 29-AUGUST 1 PUPPETRY create various types of puppets, write* * an perform a puppet show for parents on Thursday, see a real puppet show and* * more * AUGUST 12 - 15 SPACE WEEK mike space stations, build star gazers,* * ~ earn-about the stars an conste lations, and participate in our own* * Astro-Olympics. * * * TIME LOCATION REGISTRATION FEE * * MONDAY through THURSDAY CITY PARK ANNEX $30.00 PER WEEK * 9:00 A.M. - 12:00 NOON 5109 BRANSFORD ROAD * REGISTRATION FORM * (Please complete and return with your fee) * * CHILD'S NAME: AGE: * * PARENT'S NAME: PHONE #: * * ADDRESS: * * * CITY: ZIP: * I hereby releive the City of Colleyville of any and al liability that may* * occur by my child's participation in recreation activities sponsored by the* * City of Colleyville. * - * * * Signature of ParentJLegal Guardian Date * * CALL 656-8531 for further information * * * REGISTER BY MAIL: Mail completed registration for to: Colleyville Parks and* * Recreation Department, P. 0. Box 185, Colleyville, 76034, Attention: PLAYGROUN6 * * KEGISTER IN PERSON: Saturday, May 4 9 AM to 2 PM; Tuesday, May 14 - 5 P ~ to* * 8 PM; Saturday May 18, 9 AM to 2 PM at Parks and Recreation Headquarters, 5205* * Bransford Road (City Park). * * 1 * * * * * ' ~ * *******************Don t die ~.e~t ~utk****************** ''"'' COLLEYVILLE PARKS AND RECREATION DEPARTMENT PRESENTS FLAG DAY! COME AND CELEBRATE WITH US! FRIDAY, JUNE 14 SPARGER PARK 5:30 P.M. till' DARK Bring your blankets and picnic baskets and enJoy an evening of OLD FASHIONED FUN AND GAMES! KIDS 8 TEENS... Decorate your bicycles and tricycles and participate in the OPENING PARADE! Bring your jam boxes (decorated or undecorated) and help provide music for the parade! SCHEDULE OF ACTIVITIES 5:30 P.M. Line up begins for opening parade 5:45 P.M. OPENING PARADE 6:00 P.M. RAISING OF THE COLORS (Simultaneous with nation) 6:15 P.M. GAMES AND CONTESTS BEGIN 8:30 P.M. AWARDS PRESENTATIONS 8:45 P.M. LOWERING OF THE COLORS . 0 ES S (Contests judged ever~nutes in order listed} UNCLE SAM LOOK-A-LIKE; BETSY ROSS LOOK-A-LIKE; MOST PATRIOTIC FAMILY; OLDEST/YOUNGEST PERSON PRESENT; TALLEST/SHORTEST PERSON PRESENT; LONGEST BEARD; BEST HOMEMADE APPLE PIE;'-BEST HOMEMADE ICE CREAM: BEST TALL TALE (various areas set up in the park for you to play the following games) HORSESHOES; VOLLEYBALL; FRISBEE GOLF,; BROOM HOCKEY; TUG OF WAR; HOPSCOTCH SACK RACES; 3-LEGGED RACES; WAS'NER TOSSING; MILK BOTTLE TOSSING .EN.IERTAINMENT THROUGHOUT THE EVENING ~~rY o~ ~C~ Texas G wi e ~;~y ~~ ~~ Texas ~ r~ 0 0 w PRETEEN PALS AND TEEN TIME WORKSHOPS WEEKLY ACTIVITIES JUNE 10 - 12 MARVELOUS MASKS Create a different mask each day JUNE 17 - 20 DRAMA We'll design sets, come up with costumes and work on a play to present on Thursday _ JUNE 24 - 27 T-SHIRT DESIGNS Each day will feature different ideas for you to decorate your T-shirts. You'll have a whole new T-shirt wardrobe by the end of this session! ,, JULY 8 - 11 OLD FASHIONED CRAFTS Try your hand a crafts from days gone by, Every day will be something different JULY 15 - 18 SCULPTURE You 11 be surprised at the things you can use to create your own sculptures and how much fun you can have creating them! JULY 22 - 25 BABY-SITTING CLINIC Learn some important tips and safety tips for taking care~of younger kids! JULY 29 - AUGUST 1 PUPPETRY You'll make a different puppet each day and even put on a show at the end! AUGUST 5 - 8 MASQUERADE MADNESS This will be a fun filled week as you create some wonderful masquerade costumes, plan a party and end the week with your very own masquerade party! AUGUST 12 -15 WOODWORKING Have fun making your own wood creations AUGUST 19-22 CLOWNING This is your chance to show off and have lots of fun learning the tricks of the trade! TIME LOCATION MONDAY THROUGH THURSDAY CITY PARK ANNEX • 2:30 - 3: 30 P.M. 5109 BRANSFORD ROAD ~ ~~ REGISTRATION FEE ..•. 15 PER WEEK ******************************************************************************** REGISTRATION FORM (Please complete and return with fee) CHILD'S NAME: AGE: PARENT'S NAME: PHONE #: ADDRESS: CITY: ZIP: I wish to register my child in the following sessions: (Circle sessions) 1 2 3 4 5 6 7 8 9 10 71 Sessions registering for X S15 ~ S total amount enclosed NOTE: Registrations will be accepted after June lst on a weekly basis iF space is available. REGISTER BY JUNE 1 FOR FIVE OR MORE SESSIONS ANO SAVE 10%. TO REGISTER BY MAIL: Mail completed registration form to: Colleyville Parks and Recreation Department, P. O. Box 185. Colleyville. 76034, Attention: WORKSHOPS TO REGISTER IN PERSON: Bring completed registration Form to Parks and Recreation Headquarters. 5205 Bransford Road [City Park) on Saturday, May 4, 9AM to 2 PM; Tuesday, May 14, 5 PM to 0 PM; Saturday, May 10. 9 AM to 2PM IIII1111111111_II11111111111111111111111111111111111111111111111111111111111111111111111111111i II O II !! ~ ~~ !! II .I ~~ i~ !! ~- ~ o ~ !! 1 c n ! ! !! G~(~ L~~C~o II !! ATTENTION! !! ii !! ALL TEENS AND PRETEENS! ~ ii !! ii !! DON"T BE LEFT OUT THIS SUMMER! ii !! ii !! THE COLLEYYILLE PARKS AND RECREATION DEPARTMENT ii !! HAS PLANNED ii !! ii !! SOME SPECIAL ACTIVITIES JUST FOR YOU! !! !! II !! ii !! We have designed a program just for you with lot's of variety and fun in mind!! li II !! Are you tired of not having anyplace to meet your friends? No place to go? ~! !! Nothing to do? No place to "just hang out"? Then we have just the thing for !! !! you! Every afternoon has been set aside just for preteens and teens to have !! ~~ a place to meet. Bring your friends, your jam boxes and favorite music (we'll !! crank it up loud!) and join in the fun! Plan your own activities ...participate !I II in ones we have planned for you...play games...the choice is yours! !! !! II !! Special times have been set aside for you, or come and participate in our special ~i !! !! workshops and have fun trying new activities and making your own cr eations! !! !! PRETEEN PALS II !! !! II !! AGES 10-13 !! !! MONDAY through THURSDAY - !! !! 1:00 - 3:00 P.M. !! !! II !! TEEN TIME !! !! II !! AGES 13+ !! !! MONDAY through THURSDAY !! !! 3:00 - 5:00 P.M. !! !! II !! LOCATION ii !! CITY PARK ANNEX I! !! 5109 Bransford Road !! !! REGISTRATION FEE !! !! $25 ONE TIME CHARGE !! !! (INCLUDES COST OF T-SHIRT) !! II -- II IIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIII ............................................................................................. COLLEYYILLE YOUTH BASKETBALL The Colleyville Parks and Recreation Department will hold Youth Basketball registrations for ag s~ 18. Registrations will be accepted through the mail through May 18. ~~r~perso registrations will be accepted on Saturday, May 4 from 9 AM to 2 PM, Tuesday May 14, 5 PM - 8 PM; Saturday, May 18, 9 AM - 2 PM. Games will be played on Friday nights and /or during the day on Saturday at the Colleyville Middle School Gym. One practice per team will be scheduled each week on Monday or Wednesday nights. PLEASE COMPLETE THE REGISTRATION FORM BELOW AND RETURN TO THE PARKS AND RECREATION DEPARTMENT. If registerting by mail, please mark envelope: Summer Basketball Registration -------------------------------------------------------------------------------- 1991 SUMMER YOUTH BASKETBALL REGISTRATION FORM CHILD'S NAME: AGE: BIRTHDATE: ADDRESS: PARENT'S NAME: CITY: ZIP: DAY PHONE: NIGHT: ------------------------------CIRCLE YOUR CHOICE-------------------------------- (T-shirt size) YOUTH-S YOUTH-M ADULT-S ADULT-M ADULT-L ADULT-XL 6-8 10-12 34-36 38-40 42-44 46-48 -------------------------------------------------------------------------------- EACH TEAM IS ASSISTED BY PARENTS IF YOU ARE WILLING TO HELP PLEASE CHECK THE APPROPRIATE BOX BELOW HEAD COACH ASSISTANT COACH SCOREKEEPIING TIMING -------------------------------------------------------------------------------- HOLD HARMLESS AGREEMENT In consideration of my child's participation in -the Colleyville Youth Basketball program, I hereby waive and release any and all claims for damages I/we may make against the City of Colleyville for any and all injuries/damage suffered to my child while participating or practicing in this program. I/we understand the City of Colleyville does no provide insurance for my/our child while participating in this program and individual insurance is recommended. SIGNATURE OF PARENT/LEGAL GUARDIAN DATE PARKS AND RECREATION DEPARTMENT PRESENTS SUMMER BASKETBALL FOR BOYS AND GIRLS c AGES 6-18 DIVISIONS -8 years 8-10 years ~14 years 14-16 years 10-12 years 16-18 years SEASON JUNE 13 - JULY 27 REGISTRATION FEE 30. per player REGISTRATION INFORMATION TO REGISTER BY MAIL: Complete registration form and sign ~mpleted form along with registration fee to: Ileyville Parks and Recreation Department P. 0. Box 185 Colleyville, Texas 76034 Attention: SUMMER BASKETBALL REGISTRATION REGISTER IN PERSON: Saturday, May 4...9 AM to 2 PM Tuesday, May 14.....5 PM to 8 PM Saturday, May 18.....9 AM TO 2 PM PARKS AND RECREATION OFFICE 5205 BRANSFORD ROAD (City Park) REGISTRATION DEADLINE IS SATURDAY, MAY 18 FOR INFORMATION CALL 656-8531 EMPHASIS IS ON FUN AND SPORTSMANSHIP! EVERY PLAYER PLAYS TWO QUARTERS LOW-KEY, NON-COMPETITIVE NO CHILD WILL BE DENIED THE RIGHT TO PARTICIPATE DUE TO FINANCIAL CIRCUMSTANCES. IF YOU NEED FINANCIAL ASSISTANCE, PLEASE CONTACT THE PARKS AND RECREATION OFFICE AT 656-8~ FOR CONFIDENTIAL ASSISTANCE Cite of COLLEYVILLE PARKS AND RECREATION DEPARTMENT 1991 CO-REC VOLLEYBALL REGISTRATION FORM (PLEASE COMPLETE AND RETURN WITH REGISTRATION FEE) TEAM NAME: MANAGER'S NAME: MAILING ADDRESS: City Zip MANAGER'S HOME PHONE: WORK PHONE: I AM REGISTERING MY TEAM IN THE FOLLOMING LEAGUE: (circle one) CO-REC OPEN "B" "C" FOR OFFICE USE ONLY: Date Rcv'd: Amount paid: Receipt #: Rcv'd by: YVILLE PARKS AND RECREATION DEI PRESENTS ADULT SUMMER CO-REC VOLLEYBAL LEAGUES OFFERED CO-REC OPEN..."B"....."C" SEASON JUNE 10 - JULY 19 GAME TIMES EACH TEAM WILL PLAYA TEN 10) GAME SCHEDULE GAMES WILL BE PLAYED ON TUESDAY AND/OR THURSDAY NIGHTS GAME TIMES WILL BE 6:30, 7:30, 8:30, 9:30 P.M. ENTRY FEE $130.00 PER TEAM (Make checks payable to the City of Colleyville) REGISTRATION INFORMATION TO REGISTER BY MAIL: Complete registration form and mail along with fee to: Colleyville Parks and Recreation Department P. 0. Box 185 Colleyville, Texas 76034 ATTENTION: SUMMER CO-REC VOLLEYBALL REGISTRATION - ..__.-.-:_. TO REGISTER IN PERSON: Saturday, May 4...9 AM to 2 PM Tuesday, May 14.....5 PM to 8 PM Saturday, May 18.....9 AM to 2 PM PARKS AND RECREATION OFFICE 5200 Bransford Road (City Park) MISCELLANEOUS INFORMATION The Manager's Meeting will be held on Tuesday, June 4th at 6:30 P.M. at the Parks and Recreation Office, 5205 Bransford Road (located in City Park) A PLAYER MAY PARTICIPATE ON ONLY ONE (1) TEAM FOR INFORMATION CALL 656-8531 C,it>' of ~~ a ~v r,•~,,s THE COLLEYVILLE PARKS AND RECREATION DEPARTMENT and GRPAEVINE MUSTANGS PRESENT TH E GRAPEVINE MUSTANG BASEBALL CAMP SESSION I: June 17 - 21 AGES: 8 - 11 AGES: 12 - 15 r~~ ,~- . MUSTANGS SESSION II: June 24 - 28 8:00 A,M, - 10:00 A,M, 10:30 A,M, - 12:30 P,M, ALL SESSIONS WILL MEET AT COLLEYVILLE CITY PARK BASEBALL FIELDS The Annual Grapevine Mustang Baseball Camp will be held at the Colleyville City Park. The camp was a huge success last year with over 140 ballplayers attending the week long session. This year, because of increasing demand for this high quality program, two sessions will be offered. Each session will be divided by age, and participants may register for one or both sessions. (Sorry, but players who just finished the 9th grade are not eligible.) The fundamentals of baseball will be stressed. Individual improvement of base running, sliding, hitting, throwing, fielding and pitching as well as team play will be areas of concentration. Advance registration fee is $35 per camper and includes a camp tee shirt. Mail registrations will be accepted at: Colleyville Parks and Recreation Dept., P. 0. Box 185; Colleyville, 76034; Attention: Baseball Camp. In-person registrations will be accepted Saturday, May 4, 9 A.M. - 2 P.M.; Tuesday, May 14, 5 P.M. - 8 P.M.; and Saturday, May 18, 9 A.M. - 2 P.M. at Colleyville City Park, 5205 Bransford Road. (Register for both weeks and save $5!) Late registrations will be accepted thirty minutes prior to the start of each camp at Colleyville City Park. The late registration fee is $40, and players will not be guaranteed a tee shirt. REGISTRATION FORM (Please complete and return with your fee) (Please make checks peys~Ie to the C1ty oP Colleyville) CHILD'S NAME: AGE: PARENT'S NAME: PHONE #: ADDRESS: CITY: ZIP: HOLD HARMLESS AGREEMENT In consideration of my child's participation in the Grapevine Mustang Baseball Camp, I hereby waive and release any and all claims for damages I/we may make against the City of Colleyville for any and all injuries/damages suffered by my child while participating in this program. I /we understand the City of Colleyville does not provide insurance for my/our child while participating in this program and individual insurance is recommended. SIGNATURE OF PARENT/LEGAL GUARDIAN DATE PARgS AND RSCBBATION ADVISORY BOARD AGSDIDA BBIBFING iiiiiiiiitiiiiiiiiiitiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii i i ,-,-, i i AGENDA I TEli # _ 9 i , re. =~ ~+~ . i i i ~--.., ~ .1 i SUBJECT ~RF4TTVF PI QYGR~IIN~ _ ~ Z ~-': ="~ ~ q ~ i '~ :. s i l[ESrING DATES 1 R .1991 = • i ~ ~ ~' `~ ` '`! . S nri 1 ~ •~ i i \'x,_11 \~ '1, ~,it~ •~,• ~~;,' T iiSi'ISSiSiiiiiigigiSiiiiiiiiiiiiiiiiiiSSii=iiii~"' ~ ~~ ~~ ~°~Yiiiiii i OVERVIEX: _ i i i At the February 7, 1991 Park Board meeting, Councilperson Fiegel = presented information (along with a presentation 'from citizens i = of Keller) about the concept of constructing a creative playground. i i Basically, the playground is built by a volunteer force and some i i of the material for the playground is donated. i = i i = i i i = = S i RECOI~iENDATION : i i i = The Park staff recommends the following: i i i 1. The playground be constructed at City Park. The site will i i be the one recommended in the City Park Master Plan. i i = = 2. The swing sets observed in Keller and Duncanville show signs i = of defects. The wood cross bars that support the swings are i i cracking. The swing sets are a maintenance concern as well i i as a safety concern. i i i i CONTINUED ON NEXT PAGE i i = i Parks and Recreation Coordinator Signature Date i i = iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii~~i i DISPOSITIOR i STAFF RBYIEII i i i S i Approved S = i i i i Other i = i i i i i i = i iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii PRESS AND 8SC8$ATION ADVIS08Y BOARD AGBrIDA BEIBFING iiiiiitiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii i AGENDA I TES[ # 9 i r w~"-; ~ i i i i •,; `~-?< Vic, SIIBJECT CREATIVE PLAYGROUND (CONTINUED) i ~ ~- ~.~~ =~~ ~ i i Aril 18 1991 ~~ ~ s YE$TING DATE p ~ _ •,~` }r-_ ~ ~ - i i ii iiiiiiii l ~~ ~l iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii ~ ~ ." Yii iiii i i i OPffi2VIB11 • _ i ~ i = i ~,' i i i = i i i = i i = i i i i i = i RBCOIOiS~TDATION : i i i i Continuation... i i _ ~ Therefore the recommendation is to provide a swing set for = i the project that is constructed from galvanized pipe. The i i uprights and toprails will provide more stability and be i = maintenance free. i = 3. Recommend that the City participate in the project financially. i i In other words, the City can make a donation or as was the i i case in Keller, match dollar for dollar up to a certain amount. i i Funds can be provided either through the Voluntary Park Fund i = or Gener Fund. i _ ~ ~ ~ i i April 16, 1991 i = Parks and Re a ion Coordinator Signature Date i i ~ S iiiiiitiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii~i i DISPOSITION i STAFF 8E9I8w i i i i i Approved i i i i i ~ Other i = = i i i i i i ! i iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiSiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii Robert . S. Leati~ers ar~d Associates...Architects PC .. ~-- City, State where built: ~ ~.c~u~. ~ ~ SeasoNYear Built: '~-~~ ~%~~ n ' Coordinator's Name: y ~~~ Address: ~~ U . f~' ~l-"--~ ~ l~ 1 Phone No .~ ..........:~ ~ ~ .. ~ ~: ~... ~r' G'.7 ~ ................... . r--.. \"~ City, State where built: ,~ 7 ~~_,,- l x SeasoNYear Built: J„4, ` ~~ ~ ~ ~ ` Coordinator's Name: _J~~"`~`' Ci~~~~~~-_.,~Q~~ ~- Address: ~ ~ ~ ~ /~,~~~~~--~ ~,~-~~~' Phone No.: ~ ~ ~ -- ,3,~ `~ - C~ ~7 (~, .................................................... City, State where built: Coordinator's Name: Address: SeasoNYear Built: Phone No.: .................................................... City, State where built: Coordinator's Name: Address: Phone No.: ................. City, State where bunt: Coordinator's Name: Address: SeasoNYear Built: SeasoNYear Built: Phone No.: .................................................... 99 Eastlake Road, Ithaca, New York, 14850 (607) 277-1650 PAB%S AND BSCSBATION ADVISOEY BOARD AGENDA BEIBFING iiiiiiiiiiiiiiitiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii i i i '-,~_z, i AGENDA ITS1[ # 10 i ~'-~~~; i r ~, i i SIIBJECT DISCUSSION OF PARK ORDINANCES i ~ '~~;~-mac` .~~ i i VESTING DATgApril 18, 1991 i .~`~?~~''`, ~'''i`~ :`~_ i iiiSiiiiiiiiiiiiiiiiiiiiiiiiiiSiSiiiiiiiiiiiiii ~~~ ~__"~Yiiiiii i = i OVBRYIB'lf - i i ~ i i = Please bring your copies from previous agenda packets. Please ~ i notify us if you need an additional copy. i S = i = i i i i i ,l i i i i S RBCO~O[ENDATION : i i i i i S i i i i i = i i i S = = S i i i i ~ < < i i ~~~~ Appi 1 16, 1991 S i i Parks and Re tion Coordinator Signature Date i _ i iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiitiiiiiiiiiiiiiiiiiiiiiiiii~i i DISPOSITIOR i STAFF BSVIBII i i i i i Approved S = = i i i Other i i i i i i i i i i i iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiigiiii PABSS AND BBCBSATION ADVISOEY BOARD AGENDA B8I$FING liiiiiiiiiiiiiii=iiiiiitiiiiiiSitiSt'Iiiliiiiiiiiiiiiilliiiiliiiiiilii ! _ -~- , i i ~QBNNDA I T81i # 11 ! `~l;. ~."~; i ~•'~... r,1 c ~ i SDBJECT Fl oodnl ai n Resolution i ~ Z ~': -K i i Y~TING DATE Anri 1 18, 1991 i •~~~r , 4i k ` ~ ~`•~ =~ i itiiiqiiiiiiiiiliiiiiiiiiiiiiiiiiiiiiiiii=iiiii~' ~~~ . ~ ~"'~ 9iiiiiii i i i OVBRVI~1: i i i i Alan will present a draft of a Floodplain resolution for the Board's = i review. i i ~ i i = i = i ! i ! i i = i i i R$COIDi~iDATION • i i i s i i = i i i i i = = i = i i = i i i i = i i ~ i i ~ April 16, 1991 = i Parks and Re ation Coordinator Signature Date i i _ i iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii~i i DISPOSITION ! STAFF RSVISw i i i i ! Approved i i i i i i Other i ~ = i i i i i ! i i iiiiiiiiitiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii PABSS AND RBC$SATION ADVISOBY BOABD AGBNNDA BBISFING iiiigiiiiiigii'tiiiiiiiiiiii~giiii=SiiiiitigiiiSti'Iiiigiiiiigiiiiiigii i ~ i AG~IDA IT81t # 12 ~~ _'~ i ~~~ i q i q _ SDBJECTPURCHASE OF PICNIC TABLES THROUGH i ~~ ~ ~~~'~~- `` i THE VOLUNTARY PARK FUND i • ~~, '~5~~~ - "' ~ Y~'rING DAT]~nri 1 18. 1991 i • ~-- ~ ' '~ ` ~ • • q s i y` , y s fi~tt,, i '/a `fir ~~~11~~ ! •?~' Siiii • t ~ ' \ ~ ~~ i iiiiiiiiiiiiiiiiiiiiiisiiiititiiiitiiiiiii l ~' ~ Yi iiiii ~ OPgRVISi1- - = _ i S i Presently the City has a total of four wood picnic tables, one = i at City Park and three at Sparger Park. Also located at City i = Park are three concrete tables. The Parks Department has received i i requests for tables at other locations such as Lockett Park as i = well as additional tables at City and Sparger Park. Staff can i i also utilize tables at the new ten acre site for the Summer i i Recreation Program. _ = i ~ i i = i RBCOlO~DATION • i i i = S i = Staff recommends that aluminum picnic tables be purchased = through the Voluntary Park Fund at a cost of $ i i i i i i i i i i = _ ! i i i i ~ 'YL i i Parks and Recr ion Coordinator Signature Date i i iiiitiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiitiiiiiiiiiiiiiiiiiiiitiiiii~i i DISPOSITION S STAFF 8B9IB11 ~ i i = i Approved -_ i i _ i i i Other i = i i i i = i i S iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii PAEBS AND BSCBBATION ADVISORY BOARD AGENDA BBIBFING itiiiitiiiiiiiiiiiiitiiiiiiiiitiiiiiiiiiiiigiiiiiiiiiiiiiiiiiiiiigiii i ,-~-:~ i i q AGENDA I TEY # 13 i ~, :~.~.; i ~~~ r.1~~ ,,. .~;-t~, r, s q SIIBJECT REPORTS s ~~ ~- ~.~, -~, ~~ q i VESTING DATE Apri 1 18, 1991 = .;~--~ ~ ~ ~I ~'~ s iiiii3iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii`' ~` ~Yiiiiii i S i OVERVIEX' _ i = i Voluntary Parks Fund and Recreation reports are attached. _ i ~.' i = i i i i = = i i = = i i = i i i RECOI~O[BrTDATION : i i i = i i = i = S i i = i = i = _ i i i i = i = i April 16, 1991 = i Parks and Recreati Coordinator Sigaature Date i S = iiii=iiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiiii~i i DISPOSITION i STAFF BEVIEII i i S i i Approved i i i = i i Other i i i i i i i i i i i giii=iiiiiiiiiiiiSiSiiiiiiiiiiiiiiiiiiiiiiiiiiiiSiigiiiiSiiSigiiiiiii VOLUNTARY PARK FUND FINANCIAL UPDATE AS OF 04-18-91 PRESENT FUND BALANCE: $24,104. REVENUE GENERATED: The Finance Department states the fund generates $3,000 to $3,300 per month. Yearly revenue generated is approximately $37,800. FY 1989/90 FUND EXPENDITURES: Park Master Plan Athletic Field Improvements Beautification/Landscaping Playground Equipment Park Grant Park Improvements $ 30,000 5,534 3,409 22,947 4,892 54 TOTAL FY 89/90 EXPENDITURES PROPOSED FY 1990/91 EXPENDITURES ~ 66,836 ACTUAL FY 90/91 EXPENDITURES City Park Restroom $ 35,000 $ -0- Sparger Park Restroom 15,000 -0- Sparger Park Playground Equip. 25,000 -0- City Park Playground Equip. 30,000 -0- City Park Bleachers/Pads 11,800 7,046 City Park Picnic Units 5,300 -0- Parking Improvements -0- 2,000 Parkland Acquisition -0- 82,000 TOTAL FY 90/91 EXPENDITURES # 206,100 $ 91,046 RECREATION STATISTICS OCTOBER 1, 1990 through MARCH 31, 1991 YEAR # REC. CLASSES # PARTICIPANTS # SPCL. ACTIVITIES # PARTICIPANTS # STORYTIME # PARTICIPANTS # CITY SPONSORED ATHLETIC ACTV. GAMES PRACTICES # PARTICIPANTS CURRENT TO SAME MONTH PERCENT MONTH DATE LAST YEAR + or 2 6 -0- N/A 6 73 -0- N/A 2 3 -0- N/A 255- 275 -0- N/A 5 20 -0- N/A 200 800 -0- N/A 4 44 194 $ FEES COLLECTED $ 100 # EXPENSES 0 NET $ 100 6 -0- N/A 108 -0- N/A 194 -0- N/A $6,315.00 -0- N/A $5,842.25 -0- N/A $ 572.25 -0- N/A SPECIAL EVENTS INVOLVING PARK AND REC DEPARTMENT: October lOK Run/Preschool Halloween Party/Haunted House December Christmas Tree Lighting February Arbor Day March Easter Egg Hunt (2) 06.11.STATS PARK BOARD AGENDA ITEM # 13