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HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-3/25/1991~~ cit}~ op Texas AGENDA PARKS AND RECREATION ADVISORY BOARD REGULAR MEETING MONDAY, MARCH 25, 1991 7:30 P.M. L.D. LOCKETT PARK 315 L.D. LOCKETT DRIVE 1. 6:30 P.M.:WORg SESSION AT CITY HALL WITH THE PLANNING AND ZONING COMMISSION - REVIEW OF PAR.gLAND DIDICATION ORDINANCE 2. 7:30 P.M.: PARg BOARD WILL RELOCATE TO L.D. LOCgETT PARE A. CALL TO ORDER B. APPROVAL OF MINUTES 3. DISCUSSION OF OVERLAPPING OF THE SPORTS PROGRAMS - Requested by Cheryl Livingston and Jim Hoff 4. DISCUSSION AND CONSIDERATION OF MASTER PLAN FOR PARK AT ROSS DOWNS 5. DISCUSSION AND CONSIDERATION OF RECOMMENDING THAT A HISTORICAL COMMISSION BE APPOINTED BY THE CITY COUNCIL 6. DISCUSSION AND CONSIDERATION OF PAVILION AT SPARGER PARK 7. DISCUSSION OF TEXAS PARKS AND WILDLIFE GRANT STRATEGIES 8. DISCUSSION OF STRATEGIES TO BE UTILIZED WHEN PARK LAND IS ACQUIRED 9. ELECTION OF OFFICERS 10. DISCUSSION AND CONSIDERATION OF UPDATING AARP LEASE AGREEMENT 11. DISCUSSION AND COl~'SIDERATION OF A FACILITIES USE POLICY 12. DISCUSSION AND COIv'SIDERATION OF A CREATIVE PLAYGROUND 13. DISCUSSION AND CO:v'SIDERATION OF WATER SHED MANAGEMENT ORDINANCE P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 281-4044 14. UPDATE ON WEBB HOUSE PROJECT 15. DISCUSSION OF PARK ORDINANCES 16. REPORTS A. Parks and Recreation B. Park Board Chairman C. Other Committees 17. ADJOURN PARKS AND RECREATION ADVISORY BOARD MINUTES FEBRUARY 25, 1991 CALL TO ORDER The Regular Meeting of the Parks and Recreation Advisory Board was called to order at 8:05 P.M. on Monday, February 25, 1991. ROLL CALL: PRESENT: Chairman Alan Linford, Gail Mills, Cheryl Livingston, Mike Shelton, Lila Coley, David Fain, Parks and Recreation Coordinator, Sharon Curry, Recreation Supervisor ABSENT: Mike Billings, Paul Vigiletti, Jim Hoff SPECIAL GUESTS: Angela Cobb, Communications Specialist, GCISD; Terry Cheek, Schrickel Rollins; residents John Pace, Bob and Kathy Surmack PRESENTATIONS 1. PRESENTATION OF SCHOOL BOND PROPOSAL Angela Cobb, Communication Specialist with GCISD made a presentation to the Board outlining the propositions which include construction of additional schools; classroom additions and remodeling of existing schools; providing architectural fees; a natatorium with athletic facilities; additional dressing rooms and physical therapy; remodeling of stands and dugouts at Grapevine High School; additional land purchase for practice fields. NO ACTION TAKEN 2. PRESENTATION BY KATHY SURMACK CONCERNING ADDITIONAL PARK LAND ADJOINING L.D. LOCKETT PARK - Kathy Surmack submitted a letter to the Mayor in 1989 offering to put her property up for sale to the City. She was told the City is looking for larger tracts of land, and was concerned with the size of L.D. Lockett Park and Bransford Park when she saw the park signs go up. She stated that the three property owners east of L.D. Lockett Park are willing to sell their property for park land. If purchased, the land would make a continuous link from Lockett east to the curve, where it would join TU Electric easement east to Bransford Park. The combination would make a nice linear park. P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 281-4044 rarKS ana Kecreation Board Minutes of Regular Meeting February 25, 1991 Page 2.. . Alan Linford gave some background information on the acquisition of Lockett and Bransford Parks. He stated the City already owned the Lockett property when the Board approached them about using it for a park and senior citizens center. Bransford Park is a historical site and has been owned by the City for some time. He went on to point out the Council's sensitivity to purchasing land for active recreation and stated there are a lot of issues to deal with suitability when looking at land acquisition for park sites. Alan also stated the Board is a recommending body only; they have no spending authority at all. The process for looking at the property in question would involve looking at a map to see how it will fit in with the overall park plan for the City; securing permission from property owners to look at the land; and making a recommendation on how to best serve all the citizens of Colleyville. Mrs. Surmack stated the purchase of these pieces of property would give the City three additional public building to conduct meetings, etc. There was some discussion among Board members on the number of groups needing meeting space and the determination was these buildings would not accommodate the number of people that need to attend some meetings. Lila Coley thought it could be put to good use. It may be out of the City's price range with the property improvements already in place, however she would like to look into it further. Kathy Surmack stated she was at the meeting to see how the Board feels about the possibility of the purchase. Alan Linford stated that the greatest basic need is for park land, and they are looking at large tracts of land to purchase. If they are willing to make a strict donation, and the only cost to the City is the loss of the property from the tax roles, yes the Board would be interested. Kathy stated a donation would be out of the question, there have been extensive improvements to these properties at great expense to the owners. Cheryl Livingston and Mike Shelton stated they would like to look at the property in the daytime. DAVID FAIN RECOMMENDED A LETTER STATING THE SPECIFIC INFORMATION ON THE STRUCTURES INCLUDING THE SIZE AND AGE OF THE STRUCTURES, ROOFS, HEATING, A/C. ETC. ALONG WITH A COST ESTIMATE BE SUBMITTED SO THE BOARD CAN STUDY THE PROPOSITION FURTHER. HE WILL FORWARD THE INFORMATION ALONG WITH A MAP TO THE BOARD PRIOR TO THE NEXT MEETING. NO ACTION TAKEN Parks and Recreation Board Minutes of Regular Meeting Febraury 25, 1991 Page 3... CITY PARK MASTER PLAN PRESENTATION BY TERRY CHEEK, SCHRICKEL ROLLINS Terry Cheek made a presentation to the Board on the final plans for city Park. He presented a colorized version of the 24" X 36" map, along with a slide presentation showing facilities similar to those planned for City Park. He stated the plan includes a little bit of everything for everybody. The plans include: a trail system; centralized concession/restroom area, four-plex baseball complex, unlighted soccer fields, tennis center, two multipurpose courts, sand volleyball court, picnic pavilion, picnic area, and beautification/landscape areas; and a playground area that can adapted to the Creative Playground if the Board so chooses. He stated even though the plans look crowded on the map, they will not be crowded when completed. this is a very functional, efficient plan. After presentation to the City Council at the next Council meeting, the Board will begin to market the plan to the citizens. David Fain will coordinate utilizing the colorized map and accompanying slides between Board members desiring to use them. NO ACTION TAKEN PRESENTATION TO MARY LOU BREIOER Chairman Linford made a presentation to Mary Lou Breiger and thanked her for being a "founding" member of the Parks and Recreation Advisory Board He stated the Board's appreciation for her service and dedication to the Board along with championing wildflower plantings. APPROVAL OF MINUTES Alan Linford made a recommendation that since the Minutes are being presented to the City Council before the Board has approved them each page should be stamped "Draft". There was some discussion regarding the length of the minutes. Lila Coley stated she thinks that according to Robert's Rules minutes should reflect only motions and votes. Alan stated he liked having more information in the minutes, however the action items should be highlighted so Board members can easily identify their responsibilities for the next meeting. David Fain stated the minutes are the only information the Council receives regarding the Park Board, and the minutes are a good way to keep them informed about what is going on. LILA COLEY MADE A MOTION TO APPROVE THE MINUTES AS PRESENTED. GAIL MILLS SECONDED THE MOTION WHICH CARRIED BY A UNAMIOUS VOICE VOTE. CHAIRMAN LINFORD MOVED TO ITEM #13 Parks and Recreation Board Minuites of Regular Meeting February 25, 1991 Page 4... 13. DISCUSSION AND CONSIDERATION OF PURCHASING LAND THROUGH THE VOLUNTARY PARK FUND. Chairman Linford read a letter f rom the City Manager addressed to the Park Board requesting a transfer of $82,000 from the Voluntary Park Fund to the Park Land Acquisition Account for the purchase of additional park land. Alan stated the primary purpose of the fund is to purchase land and to fund capital improvements and this is a very good use of the monies. Gail Mills questioned what -lands they are considering, and stated she would like to know before approving the transfer. Alan stated the purchases are acted on only in Executive Session therefore the Board is not privy to that information. GAIL MILLS MADE A MOTION THAT THE PARK BOARD RECOMMEND USE OF UP TO X82,000 FROM THE VOLUNTARY PARK FUND BE TRANSFERRED TO THE PARK LAND ACQUISITION ACCOUNT AFTER THE X58,000 HAS BEEN USED FROM THE GENERAL FUND AND AFTER THE X850,000 CERTIFICATES OF OBLIGATIONS HAVE ALL BEEN USED FOR THE PURPOSES OF PARK LAND ACQUISITION. CHERYL LIVINGSTON SECONDED SECONDED THE MOTION WHICH CARRIED BY A UNAMIOUS VOTE. CHAIRMAN LINFORD SUGGESTED DAVID FAIN CONVEY THAT MESSAGE TO THE CITY MANAGER IN WRITING. CHAIRMAN LINFORD MOVED TO ITEM #3 3. DISCUSSION AND CONSIDERATION OF SUMMER RECREATION PROGRAMS The proposal for the Summer Recreation program was presented to the Board in draft form. The proposal included programs for children ages five to ten alternating weeks with sports clinics; programs for 10 years and up, along with optional weekly field trips and discussion of various sports programs. There was discussion of overlapping athletic programs upon the recommendation of Mike Shelton, the Parks Dept. will sponsor only a Sumner Basketball league. NO ACTION TAKEN 4. DISCUSSION AND CONSIDERATION OF PICNIC PAVILION FOR SPARGER PARK The Board discussed various options for the pavilion at Sparger Park. David stated there are two kinds of pavilions - manufactured, which are manufactured in a plant, drop shipped and assembled on site; custom pavilions which are designed and constructed according to the customer's desires. Parks and Recreation Board Minutes of Regular Meeting February 25, 1991 Page 5... David Fain's recommendation is for the Board to give him input; he needs to know the size of the pavilion and the type brick the Board recommends; he can then proceed with writing specs. Alan Linfard appointed a committee of Paul Vigiletti, Gail Mills and Lila Coley and Cheryl Livingston to study the matter and report back at the next meeting. NO ACTION TAKEN CHAIRMAN LINFORD MOVED TO ITEM #8 8. DISCUSSION AND CONSIDERATION OF PARKING LOT IMPROVEMENTS David Fain presented a recommendation to spend approximately $2,000 to improve the present parking lot at City Park which would involve temporarily filling the holes with flex base which can be reused after the improvements are complete; utilizing the ten acre site adjacent to City Park, and utilizing the Church parking lot. Alan Linford will contact the church regarding utilizing their parking lot. MIKE SHELTON MADE A MOTION TO APPROVE EXPENDING X2,000 FROM THE VOLUNTARY PARK FUND TO IMPROVE THE PARKING FACILITIES AT CITY PARK. GAIL MILLS SECONDED THE MOTION WHICH CARRIED BY A UNAMIOUS VOTE. CHAIRMAN LINFORD MOVED TO ITEM #5 5. DISCUSSION AND CONSIDERATION OF LETTER FROM ATHLETIC ASSOCIATIONS CONCERNING PURCHASING PARK LAND Alan briefed the Board on the letter from the Athletic Associations regarding purchasing park land for athletic facilities. NO ACTION TAKEN 6. DISCUSSION AND CONSIDERATION OF NATURAL SPACE, MANAGEMENT ORDINANCE Alan stated the Board had paid for the Natural Area Study; it is an important document and should be a companion document to the Park Master Plan. David Fain has called Bo Bass with Schrickel Rollins who is forwarding sample ordinances from surrounding cities. He will provide them at the next Park Board Meeting. NO ACTION TAKEN Parks and Recreation Board Minutes of Regular Meeting February 25,1991 Page 6... 7. ELECTION OF OFFICERS TABLED 9. DISCUSSION AND CONSIDERATION OF CREATIVE PLAYGROUND TABLED 10. DISCUSSION AND CONSIDERATION OF PARK ORDINANCES TABLED REPORTS 11. PARKS AND RECREATION 12. PARK BOARD CHAIRMAN 13. OTHER COMMITTEES NO REPORTS GIVEN DUE TO THE LATE HOUR OTHER CONCERNS Formation of a Historical Commission was briefly discussed. Chairman Linford requested Lila Coley study the formation of a Historical Commission and report her recommendations at the next meeting. Concession Agreement: The Board requested an the Concession Agreement. David recommended should not sign the agreement. They have not If it has not been signed by February 28 the be given first rights to operate, if they chi run it. ADJOURN update on the status of the Softball Association signed it at this point. Baseball Association will pose not to the City will LILA COLEY MADE A MOTION TO ADJOURN AT 11:20 P.M. MIKE SHELTON SECONDED THE MOTION WHICH CARRIED BY A UNAMIOUS VOICE VOTE_ RESPECTFULLY SUBMITTED: -~u~.., ~ na`-~" ~7~.c. ~ -~ ~ 3~ Sharon L. Curry, creation S ervisor APPROVED: C~'~ David ain, ar an ec:rea ion oor Ana Cit>' ~~F ® a Il~ Texas March 18, 1991 TO: Planning and Zoning Commission Parks and Recreation Board FROM: David I. Draz, Jr., Assistant City Manager David Fain, Parks and Recreation Coordinator SUBJ: Joint Work Session - Park Land Dedication Ordinance Please plan to attend a joint work session of the Planning and Zoning Commission and the Parks and Recreation Board. Monday, March 25, 1991 6:15 - 7:15 PM (P&Z meeting starts at 7:30) City Hall The purpose of the work session will be to review and discuss the attached draft of the Park Land Dedication Ordinance. The ordinance has been drafted to fit within the confines of existing state laws, City ordinances and the Parks and Recreation Master Plan. Also attached are the assumptions and calculations used in arriving at the cost per dwelling unit figure shown in the draft ordinance. cc. Bob Stripling, City Manager Ross Foster, City Attorney AGENDA ITEM # 1 P.C. BOX 185 COLLcYVILL~. TEXAS 70034 (817) 281-4044 Park Land Dedication Ordinance List of Assumptions 1. The Parks and Recreation Master Plan completed in April 1990 provided that basis for the assumptions. Page numbers, tables, figures, plates and appendixes referred to in the assumptions listed below can be found in the Parks and Recreation Master Plan. 2. A build-out (fully developed state) forecast of approximately 42,000 persons (Page 12). 3. Neighborhood Parks were utilized as the basis for a park land needs assessment. 4. The "Park Acreage Guidelines for Colleyville" Table 3 was utilized to determine that 74 additional acres of neighborhood park land would be needed to meet the demand created by the 42,000 estimated population at build-out. 5. The Household size is estimated to be 3.32 persons per dwelling unit (Pages 11 and 12). 6. The size of a neighborhood park should be at least seven (7) acres (Page 23). 7. Land acquisition cost is estimated to be 535,000 per acre (Appendix 1, Page 61) 8. There are 4,176 developable acres in Colleyville (Page 12) 9. Residential land use density is assumed at two(2} dwelling units per acre (Page 12). 10. A neighborhood park serves a minimum of 3,000 residents (Page 12) . PARK LAND DEDICATION ORDINANCE CALCULATION OF FEE 3ASE0 CN ASSUMPTICNS =_==_= ======z=======_=_= ~=-=--=--=-== =-=--~_~_ ====s=====_=_==_____=_=___==== ASSUMPTIONS: •.+....w.... 74 NEIGNBORH000 PARK ACREAGE NEEDED 461c 7 ACREAGE SIZE OF NEIGNBORH000 PARK ~Qq C. v~ 535,000 LAND ACQUISITION COST ! PER ACRE ~cl G ~j 4,175 DEVELOPABLE ACRES ` ~ ~~ 2 OuELLING UNITS PER ACRE l~~`?j 3,000 POPULATION SERVED BT NEIGHBORHOOD PARK ~~ ~~ 3.32 HOUSEHOLD SIZE ~O1 t~~ ~Z CALCULATIONS 10.57 NUMBER OF NEIGHBORHOOD PARKS NEEDED 52,590,000 COST Of ACQUIRING NEIGHBORHOOD PARK ACREAGE NEEDED 8,352 # OF OU'S Sc'RVED BT TOTAL NEIGHBORHOOD PARK ACREAGE 790 ~ OF OU'S SERVED 8Y EACH NEIGHBORH000 PARK 27,7'29 TOTAL ADDITL. POP SERVED BT NEU NEIGHBORHOOD PARK ACREAGE 5310.11 FEE DER DU TO ACCUIRE NEIGHBORHOOD PARK ACREAGE • Avoiding the numerous complications associated with "catch-up" park development in nearly built-out residential areas. • Enhancing citizen awareness of the City's long term commitment to park and recreation services. Population Colleyville is located within one of the fastest growing sectors of the Dallas-Fort Worth metropolitan area. This area, which includes the dries of Bedford, Euless, Grapevine, Keller and Southlake, experienced a compound annual growth rate (CAGR) of 8.7 percent from 1980 to 1989. This compares to a 3.1 percent CAGR recorded for the entire North Central Texas Council of Governments (NCTCOG) regional area doting the same period of time. Colleyville grew at a rate of roughly six percent per year during this tune year time span. Historically, the Ciry has exhibited steady growth at an approximate rate of seven percent per year from 1960 to 1985. Influencing factors include: • The recent corporate relocations into the general area, such as IBM, GTE and American Airlines. • The current high rate of development activity within the City (approximately eleven residential projects with nearly 700 new homes at the close of 1989). t Several major regional transportation improvements (D/FW International Airport expansion, American Airlines' new terminal and ttraintenance facilities, Alliance Airport, and the upgrade of S.H. 121). • The successful marketing of the City's image of a high quality ~ lifestyle. All of the above bode well for Collevville's ability to attract and retain new residents in the future. Dwelling unit occupancy rates within the City are high owing to its attractiveness as a residential market. Family sizes are relatively large. Current NCTCOG estimates of household size for the region are roughly 2.5 to 2.7 persons per dwelling unit. r 1 an public survey conducted for this park pl ,estimated household sizes of 3.32 d 3.43 persons, respectively. Plate No. shows the distribution 'sting residential development in the City. These act s p y at the City likely has a higher- COLLEYVILLE PARKS AND RECREATION MASTER PLAN Page .t than-average number of existing and potential park and recreation users. A 1990 population estimate of 14,000 persons was used for analysis and projection purposes during this park system master planning cffort A 1995 population projection of approximately 20,000 persons was developed using a combination of historical growth rates and current levels of residential development activity, density and household size. A build-out (fully developed state) forecast of approximately 42,000` persons was established using a variety of elements: • 'The amount of agriculturally zoned land with potential far development. • The amount of vacant, but residentially zoned land available. • The amount of land that is currently in low-density residential use but has the potential, given strong development demand, of being redeveloped. • The currcnt trend toward increased residential density. • Colleyville's high average household size. 41,728.176 developable saes x 2 dwelling units per acne x 332 penaa~ per dwellissg wait + 14,000 existing popaLtian COLLEYViLLE PARKS AND RECREATION MASTER PLAN Page t2 The L. D. Lockett House serves as Colleyville's Senior Center. The present activities there can be expected to expand with the projected increases in the elder population. As the scope and frequency of these services and events expands, so will the need for space and facilities. Safety, security, negotiability, ease of access, and comfort are basic considerations for all spaces designed to serve the elderly. Senior citizens need outdoor areas for social interaction, enjoying nature, and for health and exercise as well as places to enjoy the outdoors from the inside. Seating at building entrances are popular places for watching activity as well as for casual meeting and socialization. ~ Park Classifications Land and facilities are typically classified by five park types: Neighborhood, Community, Ciry, Special Purpose, and Linear or Linkage. Again, these principles should be considered guidelines; exceptions will always exist A sketch of a prototypical park follows each description. The Neighborhood Park The ideal neighborhood is approximately one mile square (640 acres) with a population of 3,000 to 7,000. It may be bounded by major thoroughfares, physical barriers, or both. Ideally, a neighborhood has located in its center both an elementary school and a neighborhood park which have a common boundary. The population in this neighborhood is generally within one-half to two-thirds mile of the elementary school and neighborhood park site. In many cities, the neighborhood park is considered the backbone of the municipal park system. It is the local pazk that provides an attractive open space within easy walking or biking distance. It is a place where all age groups can Max and enjoy both passive and active recreation. Special attention should be given to facilities for preschool and elementary school-age children. It should be the focal point of the neighborhood and a source of pride for the residents. Above all else, the neighborhood park should be a place of fun and relaxation for the entire family (Figure 9). It is appropriate to note that Colleyville's low density neighborhoods do not fit the "ideal" condition. Some neighborhoods themselves seem parks with their large wooded lots. One might question the need for neighborhood parks in these settings. However, the demand exists for the kinds of facilities listed below no matter what the population concentration. COLLE`!VILLr ?ARKS ANO RECREATION MASTER PLAN Page 22 Size and Location The o timum size of a neighborhood azk is six to ten acrzs combined with elementary school, the ark should e a least s' If the park exists in e s oo , seven to ten acres is recommended. The park should be located near the center of the neighborhood it serves. It should be easily accessible by vehicles from residential streets, and should be within walking distance of most homes in the neighborhood. Ideally, it should also be connected to or be a part of a linkage park system for easy access to surrounding residential areas. Facilities The following recreational facilities are commonly found in neighborhood parks. The number and size of these facilities must be adjusted to fit both the park site and the needs of its users. - • Playgrounds with sand or gravel play surfaces, perimeter edging, play structures and seating areas. • Level, open areas for team practice and neighborhood pick-up games of baseball, softball, football and soccer. Normally, such fields are better left unlighted in residential neighborhoods. • Tennis courts and multipurpose courts for basketball, volleyball and badminton. Such courts may be lighted if adjacent residences are not adversely impacted. • Picnic areas with tables, cooking grills and litter receptacles. • Landscape development and beautification including color beds, screening, shade, benches, sidewalks, signage, a small parking lot and security lighting. • Other facilities tray include drinking fountains, picnic shelters and multi-use paved jogging trails. Spazger Park is an example of a neighborhood park. The Community Park The typical community park serves several neighborhoods located within approximately 1-1/2 miles of the pazk. Its provides more specialized and elaborate facilities than the neighborhood park. Most users reach this park by CCLLEYVILLE PARKS ANO RECREATION MASTER PLAN Page 23 Appendix 1 Costs of Park Development Time Frames & People Served • Immediate Needs for 14,000 People • 199 Needs for approximately 20,000 People • Ultimate Needs for approximately X2,000 People Land Acquisition/Values RANGES VALUES IMMEDIATE NEEDS 1995 NEEDS Low $20,000/acre 40 ac. = 5800,000 to 2 million 70 ac. = 51.4 to 3.5 million Hi 4 90 ac. = 51.8 to ~.5 million 150 ac. = 53.0 to 7.5 million Aveta¢e 535.(?QO/acre 65 ac. = 523 million 110 ac. = 53.9 million Facility Construction Assumptions • Costs are representative of construction contract experiences with general contractors. • Costs are representative of 1989-90 depressed construction industry. • No inflation factors, contingencies or escalations are included. • Services such as topographic and property line surveys, geotechnical investigations, and professional planning and design are not included. • Streets and utiliry services are assumed to be adjacent to sites where work would occur. Lengthy extensions of roadways and utilities are not included. CCLLEYVILLE PARKS ANQ RECREATION MASTER PLAN Page 61 • Also includes pro shop, playground, parking and landscape development. RANGES COST IMMEDIATE NEEDS 1995 NEEDS Low S800,0000 0 1 ea = 10-12 court center High S 1 200,000 0 1 ea. = 10-12 court center Swimming Pool • Includes parking, bathhouse, concession patio and landscape development. RANGES IMMEDIATE NEEDS 1995 NEEDS Low 25 meter pool: 5800,000 50 meter pool: 513 million High 25 meter pool: 51,100,000 50 meter pool: SI.B million Recreation Center • Includes parking and site development. RANGES COST IMMEDIATE NEEDS 1995 NEEDS Low S60/sq. ft. 0 20,000 SF. = 51.2 million High S80/sq. ft. 0 20,000 S.F. = 51.6 million Neighborhood Park • Would include some facilities listed above and below. • Size, degree of development and costs of neighborhood parks are highly variable. RANGES COST IMMEDIATE NEEDS 1995 NEEDS Low 5200,OOOlea. 0 1 ea = 5200,000 to 700,000 High 5700,000/ea. 3 ea =S600,000 to 2,100,000 5 ea = 51.0 to 3.5 millon COLLEYVIILE PARKS AND RECREATION hEAS7cR PLAN PaOe 64 a ~ was ~ n m O O ~ ~~= ~ ~ m Z ~ z ~ _ ~ mm Z m ~ ~ - ~ ~ O ~ OD ~ Z = Z Dmm ~ ~ O ~ ~ ~ m r ~ ~ m ~ ~ c i O j ~ ...L ~ W N N ~ ~ ~ ~ rn ~ o ° m Z ~ C7 X ~ O Q1 O 0 ~ D m O f y 0 i .L~ N N A N N ~° ~~ i O N CD O~ O ~ Z r" v to to O ~' v O O O O O 0 0 m O m~ ~ z rn ~ t0 Cn ~ W N ~ ~ ~ ~ o ~ ~ ? O •A O O O r 0 i° m CD n ° A N GOJ CO+J ... ~ A ~ o ~ ~ m ~ ~ O m ~ o m p C '~ .~,~ O r ~ ~ m ~ ~ m ~ C C r r rn 0 m ~ Z m S GS ~- 1~ 3 **DRAFT** **DRAFT** ® a Il~ Texas CALL TO ORDER PARKS AND RECREATION ADVISORY BOARD MINUTES FEBRUARY 25, 1991 The Regular Meeting of the Parks and Recreation Advisory Board was called to order at 8:05 P.M. on Monday, February 25, 1991. ROLL CALL: PRESENT: Chairman Alan Linford, Gail Mills, Cheryl Livingston, Mike Shelton, Lila Coley, David Fain, Parks and Recreation Coordinator, Sharon Curry, Recreation Supervisor ABSENT: Mike Billings, Paul Vigiletti, Jim Hoff SPECIAL GUESTS: Angela Cobb, Communications Specialist, GCISD; Terry Cheek, Schrickel Rollins; residents John Pace, Bob and Kathy Surmack PRESENTATIONS 1. PRESENTATION OF SCHOOL BOND PROPOSAL Angela Cobb, Communication Specialist with GCISD made a presentation to the Board outlining the propositions which include construction of additional schools; classroom additions and remodeling of existing schools; providing architectural fees; a natatorium with athletic facilities; additional dressing rooms and physical therapy; remodeling of stands and dugouts at Grapevine High School; additional land purchase for practice fields. NO ACTION TAKEN 2. PRESENTATION BY KATHY SURMACK CONCERNING ADDITIONAL PARK LAND ADJOINING L.D. LOCKETT PARK Kathy Surmack submitted a letter to the Mayor in 1989 offering to put her property up for sale to the City. She was told the City is looking for larger tracts of land, and was concerned with the size of L.D. Lockett Park and Bransford Park when she saw the park signs go up. She stated that the three property owners east of L.D. Lockett Park are willing to sell their property for park land. If purchased, the land would make a continuous link from Lockett east to the curve, where it would join TU Electric easement east to Bransford Park. The combination would make a nice linear park. Cite of P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 281-4044 Parks and Recreation Board Minutes of Regular Meeting February 25, 1991 Page 2... Alan Linford gave some background information on the acquisition of Lockett and Bransford Parks. He stated the City already owned the Lockett property when the Board approached them about using it fora park and senior citizens center. Bransford Park is a historical site and has been owned by the City for some time. He went on to point out the Council's sensitivity to purchasing land for active recreation and stated there are a lot of issues to deal with suitability when looking at land acquisition for park sites. Alan also stated the Board is a recommending body only; they have no spending authority at all. The process for looking at the property in question would involve looking at a map to see how it will fit in with the overall park plan for the City; securing permission from property owners to look at the land; and making a recommendation on how to best serve all the citizens of Colleyville. Mrs. Surmack stated the purchase of these pieces of property would give the City three additional public building to conduct meetings, etc. There was some discussion among Board members on the number of groups needing meeting space and the determination was these buildings would not accommodate the number of people that need to attend some meetings. Lila Coley thought it could be put to good use. It may be out of the City's price range with the property improvements already in place, however she would like to look into it further. Kathy Surmack stated she was at the meeting to see how the Board feels about the possibility of the purchase. Alan Linford stated that the greatest basic need is for park land, and they are looking at large tracts of land to purchase. If they are willing to make a strict donation, and the only cost to the City is the loss of the property from the tax roles, yes the Board would be interested. Kathy stated a donation would be out of the question, there have been extensive improvements to these properties at great expense to the owners. Cheryl Livingston and Mike Shelton stated they would like to look at the property in the daytime. DAVID FAIN RECOMMENDED A LETTER STATING THE SPECIFIC INFORMATION ON THE STRUCTURES INCLUDING THE SIZE AND AGE OF THE .STRUCTURES, ROOFS, HEATING, A/C. ETC. ALONG WITH A COST ESTIMATE BE SUBMITTED SO THE BOARD CAN STUDY THE PROPOSITION FURTHER. HE WILL FORWARD THE INFORMATION ALONG WITH A MAP TO THE BOARD PRIOR TO THE NEXT MEETING. NO ACTION TAKEN Parks and Recreation Board Minutes of Regular Meeting Febraury 25, 1991 Page 3.. . CITY PARK MASTER PLAN PRESENTATION BY TERRY CHEEK, SCHRICKEL ROLLINS Terry Cheek made a presentation to the Board on the final plans for City Park. He presented a colorized version of the 24" X 36" map, along with a slide presentation showing facilities similar to those planned for City Park. He stated the plan includes a little bit of everything for everybody. The plans include: a trail system; centralized concession/restroom area, four-plex baseball complex, unlighted soccer fields, tennis center, two multipurpose courts, sand volleyball court, picnic pavilion, picnic area, and beautification/landscape areas; and a playground area that can adapted to the Creative Playground if the Board so chooses. He stated even though the plans look crowded on the map, they will not be crowded when completed. this is a very functional, efficient plan. After presentation to Board will begin to coordinate utilizing Board members desiring NO ACTION TAKEN the City Council at the next Council meeting, the market the plan to the citizens. David Fain will the colorized map and accompanying slides between to use them. PRESENTATION TO MARY LOU BREIGER Chairman Linford made a presentation to Mary Lou Breiger and thanked her for being a "founding" member of the Parks and Recreation Advisory Board He stated the Board's appreciation for her service and dedication to the Board along with championing wildflower plantings. APPROVAL OF MINUTES Alan Linford made a recommendation that since the Minutes are being presented to the City Council before the Board has approved them each page should be stamped "Draft". There was some discussion regarding the length of the minutes. Lila Coley stated she thinks that according to Robert's Rules minutes should reflect only motions and votes. Alan stated he liked having more information in the minutes, however the action items should be highlighted so Board members can easily identify their responsibilities for the next meeting. David Fain stated the minutes are the only information the Council receives regarding the Park Board, and the minutes are a good way to keep them informed about what is going on. LILA COLEY MADE A MOTION TO APPROVE THE MINUTES AS PRESENTED. GAIL MILLS SECONDED THE MOTION WHICH CARRIED BY A UNAMIOUS VOICE VOTE. CHAIRMAN LINFORD MOVED TO ITEM #13 Parks and Recreation Board Minuites of Regular Meeting February 25, 1991 Page 4... 13. DISCUSSION AND CONSIDERATION OF PURCHASING LAND THROUGH THE VOLUNTARY PARK FUND. Chairman Linford read a letter from the City Manager addressed to the Park Board requesting a transfer of $82,000 from the Voluntary Park Fund to the Park Land Acquisition Account for the purchase of additional park land. Alan stated the primary purpose of the fund is to purchase land and to fund capital improvements and this is a very good use of the monies. Gail Mills questioned what lands they are considering, and stated she would like to know before approving the transfer. Alan stated the purchases are acted on only in Executive Session therefore the Board is not privy to that information. GAIL MILLS MADE A MOTION THAT THE PARK BOARD RECOMMEND USE OF UP TO 582,000 FROM THE VOLUNTARY PARK FUND BE TRANSFERRED TO THE PARK LAND ACQUISITION ACCOUNT AFTER THE 558,000 HAS BEEN USED FROM THE GENERAL FUND AND AFTER THE 5850,000 CERTIFICATES OF OBLIGATIONS HAVE ALL BEEN USED FOR THE PURPOSES OF PARK LAND ACQUISITION. CHERYL LIVINGSTON SECONDED SECONDED THE MOTION WHICH CARRIED BY A UNAMIOUS VOTE. CHAIRMAN LINFORD SUGGESTED DAVID FAIN CONVEY THAT MESSAGE TO THE CITY MANAGER IN WRITING. CHAIRMAN LINFORD MOVED TO ITEM #3 3. DISCUSSION AND CONSIDERATION OF SUMMER RECREATION PROGRAMS The proposal for the Summer Recreation program was presented to the Board in draft form. The proposal included programs for children ages five to ten alternating weeks with sports clinics; programs for 10 years and up, along with optional weekly field trips and discussion of various sports programs. There was discussion of overlapping athletic programs upon the recommendation of Mike Shelton, the Parks Dept. will sponsor only a Summer Basketball league. NO ACTION TAKEN 4. DISCUSSION AND CONSIDERATION OF PICNIC PAVILION FOR SPARGER PARK The Board discussed various options for the pavilion at Sparger Park. David stated there are two kinds of pavilions - manufactured, which are manufactured in a plant, drop shipped and assembled on site; custom pavilions which are designed and constructed according to the customer's desires. Parks and Recreation Board Minutes of Regular Meeting February 25, 1991 Page 5... David Fain's recommendation is for the Board to give him input; he needs to know the size of the pavilion and the type brick the Board recommends; he can then proceed with writing specs. Alan Linford appointed a committee of Paul Vigiletti, Gail Mills and Lila Coley and Cheryl Livingston to study the matter and report back at the next meeting. NO ACTION TAKEN CHAIRMAN LINFORD MOVED TO ITEM #8 8. DISCUSSION AND CONSIDERATION OF PARKING LOT IMPROVEMENTS David Fain presented a recommendation to spend approximately $2,000 to improve the present parking lot at City Park which would involve temporarily filling the holes with flex base which can be reused after the improvements are complete; utilizing the ten acre site adjacent to City Park, and utilizing the Church parking lot. Alan Linford will contact the church regarding utilizing their parking lot. MIKE SHELTON MADE A MOTION TO APPROVE EXPENDING X2,000 FROM THE VOLUNTARY PARK FUND TO IMPROVE THE PARKING FACILITIES AT CITY PARK. GAIL MILLS SECONDED THE MOTION WHICH CARRIED BY A UNAMIOUS VOTE. CHAIRMAN LINFORD MOVED TO ITEM #5 5. DISCUSSION AND CONSIDERATION OF LETTER FROM ATHLETIC ASSOCIATIONS CONCERNING PURCHASING PARK LAND Alan briefed the Board on the letter from the Athletic Associations regarding purchasing park land for athletic facilities. NO ACTION TAKEN 6. DISCUSSION AND CONSIDERATION OF NATURAL SPACE MANAGEMENT ORDINANCE Alan stated the Board had paid for the Natural Area Study; it is an important document and should be a companion document to the Park Master Plan. David Fain has called Bo Bass with Schrickel Rollins who is forwarding sample ordinances from surrounding cities. He will provide them at the next Park Board Meeting. NO ACTION TAKEN Parks and Recreation Board Minutes of Regular Meeting February 25,1991 Page 6... 7. ELECTION OF OFFICERS TABLED 9. DISCUSSION ANO CONSIDERATION OF CREATIVE PLAYGROUND TABLED 10. DISCUSSION AND CONSIDERATION OF PARK ORDINANCES TABLED REPORTS 11. PARKS AND RECREATION 12. PARK BOARD CHAIRMAN 13. OTHER COMMITTEES NO REPORTS GIVEN DUE TO THE LATE HOUR OTHER CONCERNS Formation of a Historical Commission was briefly discussed. Chairman Linford requested Lila Coley study the formation of a Historical Commission and report her recommendations at the next meeting. Concession Agreement: The Board requested an the Concession Agreement. David recommended should not sign the agreement. They have not If it has not been signed by February 28 the be given first rights to operate, if they chi run it. ADJOURN update on the status of the Softball Association signed it at this point. Baseball Association will pose not to the City will LILA COLEY MADE A MOTION TO ADJOURN AT 11:20 P.M. MIKE SHELTON SECONDED THE MOTION WHICH CARRIED BY A UNAMIOUS VOICE VOTE. RESPECTFULLY SUBMITTED: Sharon L. Curry, Recreation Supervisor APPROVED: David Fain, ar s an ec:rea ion oor ina r ITEM # 3 OVERLAPPING OF SPORTS PROGRAMS OVERVIEW: Cheryl and Jim have mentioned how difficult it is as a parent to adjust children's schedules when sports seasons overlap. Presently the City receives requests from the Associations to use facilities. In most cases the City meets the requests for use of the facilities. The major criteria for denying any request is when utilizing a mulct-use facility. Only one Association is granted use of the multi-use facility for a specific period of time. In summary, the City does not take into consideration the overlapping of seasons when administering the use of athletic facilities. . j~rsf°~fl ~D ~ lti ~~~~ ~~C ~l ~~ie ~2uv~clt~ ~~~ Scln2icK~ ~ ~ f2vUl i ~1S !~. ilk ~~ IM~r~~.. P 0 1 ~, i~ , ?Q.~"`i i 5 au ~ ,tG~c'~S ~ . ~l~lS O~ c~ u:~c~ i S O ~ . ~~ ~ ~, ~ (.~.2 ~~~~~S.r~1' ~ yycasu ~; Z~. e.A ~ VGL~a.~ i S lo~Da~ x ~~ ! ~~-~~ ~' . '~ Gds ~~ '~,. u~~ ~ a. -.~~,i •t~,u.t,,,~; ~~ ~ ~°l'r~.~~~-r' ug i .~ss~ex ~..~'c ~D~G' ~ 1 ~ i ~ S ' _.. c~C~ ~iUrj -- Z ~~ ~ s~ . .-- d 1 ~ > > r ~~ ~U~~lt 1 cs.+~l70s.~ ~:~7t'- ~5~~~l~ v~~~~j;.dtcs! ~ r.,~ ~. ~ r-:a 4 I 1 n~ Fl~sr G ~P 02 ~~ Z r(,~ rQ ~~~ - ~ rC kiGS ~ yyc,QlL~i g , ?.Jf ~ ~5 {• ~ ~ ~ ~ ~ ~ 15GQ w~ F', ~.tGr>~2 r i ~ r wf ~~2u+~s . E ~ - ; {.mot e~sr~e -+~ s ~ ~ta~ ~ f ~ r , u~e /pct ~ e-r' ~t r u ~ `~ 3' Z- . ~ '~'C ~ i6'k. ~` ~ IN~r ~~~ZS~~co~x~' .. ~,~ rt,E~c'~-S , ~~~ ~ ~ ` 1 C~i~r-~C- `j t ~~ ~~ ~. 3~ ~ ~ ~ ~ c,~.~ ~ pax ~ ~s~:-m~~ .~~.~ sT~;~,.,. . ~Z~ IoQ~. ~~ ~'~~ -~w~ ~ ~ Q ~ D ~e. ~~.~' Ko ~Sd-r' d ~-t. ~~~ t~ ~~ 12~xZ~r ~ ~~-~. say vtr ~ ~r aKr~l.e six ~-v = ~e ; ~ ,. ITEM #5 - DISCIISSION AND CONSIDERATION OF RECOMMENDING THAT A HISTORICAL COMMISSION BE APPOINTED BY BY THE CITY COIINCIL OVERVIEW At the February 7, 1991 Park Board meeting, the Board discussed the possibility of the Council appointing a Historical Commission. The Commission can serve the City in many ways. More importantly, the Commission can possibly advise the Park Board and staff about the Webb House, for example, in matters such as restoration and possible uses. RECOMMENDATION The recommendation is that the Park Board recommend a Historical Commission be appointed by the City Council. z-~-a~ CONTINUATION IV. A. OLD BUSINESS - DISCUSSION AND CONSIDERATION OF A CREATIVE PLAY AREA Chariman Linford briefed Board Members on the Creative Pa1y Area brought up by Councilmember Cheryl Feigel. Jeanette Garcia, City of Keller, introduced Claudine Griffith, PACT Coordinator for the City. Claudine reported it took fifteen months to get to the build stage of the project. Robert Leather's group came in and in a "cookbook" fashion taught them how to do the project. She reported it cost approximately $45,000 to complete their 13,000 square foot playground, utilizing 1800 volunteers working in 4 hour shifts over five days. They participated in a number of fund raisers throughout the project ranging from Cow Chip Bingo to collecting pennies. They participated at every civic function in the city and stood at grocery store doors collecting funds. The Leather's group brought in people to talk to the children and helped them design a playground that met their wants and needs. On build day the Leather's group had two people on site at all times that directed all the volunteers and kept them going. (The Leather's Group fee is $12-18,000.) You try to get all materials and supplies donated. (Attachment #, 2) The only thing they did not have donated is the wood; it is very important to purchase only the type wood they recommend (guaranteed for 40 years) from the vendor they specifiy. She strongly recommended going with the Leather's group. According to Claudine Griffith the sidelight of the project is that you get a playground; what you really get is community spirit. She said you can't convey the commarade and spirit generated over the course of the project; you "just have to feel it". David Fain passed photographs of the Duncanville Creative Playground for the Board's review; it is approximately 30,000 square feet. The Board tabled further discussion of the project to allow time for other groups present to speak. NO ACTION TAKEN V. NEW BUSINESS C- DISCUSSION AND CONSIDERATION FOR PROFESSIONAL SERVICES ANALYZE EXISTING WEBB HOUSE Alan Linford stated the background on the project was the Park Board made a recommendation to develop a master plan for Bransford Park. Before that could be accomplished the role of the Webb House needs to be determined The Board needs to know the condition the house is in, what it would cost to restore it, etc. -3- AGENDA ITEM #5 z-~1-~` CONTINUATION David Fain reported he went to the planning firm he is comfortable with (Schrickel Rollins) and asked them to make a proposal on five steps: 1) Observe the structural condition, 2) plumbing and electrical status, 3) recommend the possible use, 4) renovation requirements to meet building codes, 5) an estimate of a probable construction cost. The firm would be involved in the process; coming to the meetings, etc. throughout the project. Lila Coley stated she would not recommend using Schrickel Rollins on this project; she does not think it is in their area of expertise. Dee Barker has spoken with Arthur Wyman regarding the project. She stated it has the potential of going on the National Register, which would bring national recognition. It is a house that is considered worth being saved, and recommended Arthur Wyman, a historical restoration archetict, look at the house and make a recommendation. He has offered to bring a contractor to look at the house and give a recommendation, based on the Board's wishes, whether to restore or adapt the building for use, at no charge. Jan Lynch would like to look beyond restoring the Webb House to establishing a Historical Commission in Colleyville. The vision should be to look at what the house should be used for, whether it be the Christmas Tree lighting, house city staff, or to set aside a room to collect historical artifacts from the area. John Lynch stated he is concerned with the loss of our cultural identity; it goes beyond saving the Webb House; we have an obligation to preserve the cultural identity of the area. We need to look at two issues-first, how to save it, and second, the ultimate use of it. Chairman Linford stated the best use of the park should be appropriate to the condition and use the house would be in. A reasonable approach is to secure the services of Arthur Wyman to make a recommendation and a determination on the condition of the house and then get some group or historical commision to work in conjunction with the Board on this project. Councilman McKnight made a recommendation to go ahead under the auspices of the City and have a committee appointed, with their direction being to set up some goals and objectives of the direction they are going. Alan stated he felt we need a group with some historical sentiments be appointed. In the mean time, go ahead and have the evaluation completed. He suggested the evaluation should be done either way-restoration or renovation. The Park Board could discuss it after they get the recommendation and make a motion to evaluate it. MARY LOU BRIEGER MADE A MOTION TO AUTHORIZE A~?HUR MYMAN TO MAKE A RECOMMENDATION (AT NO CHARGE) AS TO HON RESTORE AND/OR RENOVATE THE EXISTING WEBB HOUSE. CHERYL LIYINGSTON SECONDED THE MOTION WHICH PASSED BY A UNAMIOUS VOTE. - 4- ITEM #6 DISCUSSION AND CONSIDERATION OF PAVILION AT SPARGER PARg OVERVIEW Through the fiscal appropriated $12,000 Park. Shelters can There are also sevE shelter. RECOMMENDATION year 90-91 budget, the City Council for a shelter to be placed at Sparger be purchased in all shapes and sizes. oral ways to approach construction the Q~ The staff recommends purchasing a 20' x 44' shelter which will accommodate approximately seventy five individuals. The columns of the shelter will be the same type of brick that was used to build the fence around Saddlebrook subdivision. Pending recommendation from the Park Board, staff will immediately begin writing specifications for the shelter and advertising for bids. The desire of the Parks Department is to have the shelter project complete by July 1. ITEM #7 DISCUSSION OF TE%AS PARgS AND WILDLIFE GRANT STRATEGIES OVERVIEW The grant for Mill Creek was withdrawn because the developer does not have his work on the park area complete. The grant division of the Texas Parks and Wildlife Department therefore, recommended that the City reapply for the grant sometime in the future when the developer's work is complete. The City, however, is reviewing the alternate of applying for a grant to develop City Park (see attached). March 13, 1991 TO: Bob Stripling, City Manager FROM: Dave Draz, Assistant City Manager SUBJ: Analysis of TPWD Park Grant Potential far City Park In a follow-up discussion with Hershel Lindley of Schrickel, Rollins and Associates, he indicated that there is a good possibility that Citv Park would be a very competitive park ctrant application because of it's value in meeting a "first time opportunity" for the Citv of Collevville The "first time opportunity" points would primarily result from construction of the tennis center, soccer fields and the baseball/softball complex. Under the scenario presented by Schrickel Rollins (see attached Scenario ~r3) the City would apply for a $500,000 grant which is the maximum grant amount available. The local match would most likely be a combination of the value of the land (recently purchased 10 acres) and cash for a total contribution of $500,000. The remainder of the project ($3,500,000) would come strictly from local funds. This assumes a total project cost of $4,500,000 which is close to the estimated cost of the redevelopment of City Park. To be competitive the grant proposal must primarily focus on meeting one or more of the "first time opportunities" (tennis center, soccer fields, baseball/softball complex). To actually construct any or all of these facilities will require significantly more than $1,000,000. Consequently the project will be presented as a $4,500,000 project with the state grant portion being primarily expended for constructing the "first time opportunity" facilities so that the grant evaluation will include points for meeting that need. There are various potential scenarios between $1,000,000 and $4,500,000 that may be competitive based on Schrickel and Rollins analysis. However, they have recommended that we visit with the state to receive a "second opinion" on these various scenarios before committing to a particular level of project. It is important to note that if we received a grant we would only have to construct facilities that were outlined in the grant. We are not committed to construct the $4,500,000 worth of improvements. Our only commitment is to match the $500,000 with a local contribution of land value and/or cash. However, we will most likely not receive a grant unless we present the grant application as part of a larger project that meets one or more "first time opportunity" needs in the community. AGENDA ITEM #7 TPWD Park Grant Potential Memo March 13, 1991 Page 2 Based on the Schrickel, Rollins scenario it appears that we should 1991. This consideration is also enhanced by the fact that the timetable for completion of the developer's work in Mill Creek Park is uncertain and we cannot reapply for that grant until the ponds are complete and the developer is off the property. Also, it appears that the re-development of City Park may quickly become a high priority as the bond committee works through the possible projects. Hershel Lindley indicated that it would be important for us to send a representative down to TPWD to meet with their Advanced Planning Branch and their Grants-in-Aid Branch to present the concept plan for City Park and seek their advice on specifics concerning the application. We particularly need to present various scenarios between $1,000,000 and $4,000,000 to get a second opinion on what level of project we can expect to be competitive. Hershel and I are working on developing several scenarios for presentation to the State. Please let me know if you need further information. Att. cc. David Fain, Parks and Recreation Coordinator Schrickel, Rollins and Associates, Inc. Landscape ~rcnuectu,~= • Plannm, • ~:^eme~~r!n` ~~ , b'!ctor ~~ fia~:'r. ~~l_; ~ .%'' l-~ tern T. Cee^` O ~ _ .!.r ,..^ 3~ry'Y%~ !c (,inn; .t=•+, Ner~rei t ~r= ; March 1, 1991 . .. ;,';'~ ~.~ '~ ~ 1 ' C 1,99 1 ~~f t Gene ~~ r.r.~~e~ =~~t ~. L1rn D. cont. PE / F ~.~,~ Mr. David I. Draz, Jr. ~`~~:~ ,1~ L Assistant City Manager r,~~`, Citv of Collevville P.O. Box 185 Colleyville, Texas 76034 RE: Analysis of TP&WD Park Grant Potential (Follow-up to letter of Feb. 15, 1991) Job No. 3045 Dear David: This letter report is in response to our phone conversation February 20, 1991, at which time we reviewed my letter dated February 15, 1991, and two additional scenarios. The following describes the two additional scenarios. SCENARIO 3 (Total Development o City Park) ~' Funding $ 500.000 - Local match $ 500.000 - TPdzWD funds $ 1,000,000 - Total of TP&WD Project S 3.500.000 - Local funds (not included in TP&WD Project) S 4,500,000 TOTAL PROJECT $ 300.000 - Acquisition S 4.?00.000 - Development of recreational facilities S 4.500,000 TOTAL ACQUISITION AND DEVELOPMENT Improvementr All items shown on Citv Park Master Plan of Development. TP&WD Points The number of points anticipated for Scenario ~ is 83. Schrickel, Rollins and Associates, Inc. SCENARIO 4 (Purchase 45 acres with 5 acres ± in flood Blain) Funding $ 500,000 - Local match $ 500.000 - TP&WD funds $ 1,000,000 - Total TP&WD Project $ 3.500.000 - Local funds (not included in TP&WD Project) $ 4,500,000 di TOTAL PROJECT Expen kirer $ 1,575,000 - Acquisition of 45 acres Qa $35,000 per acre (assumed price) 2,925,000 - Development of recreational facilities $ 4,500,000 TOTAL ACQUISITION AND DEVELOPMENT Improvements Approximately 70% of the recreational facilities shown on the City Park Master Plan of Development. TP&WD Points The number of points anticipated for Scenario 4 is 99. In conclusion, either Scenario 3 or 4 should be very competitive, and both scenarios ______1~ L__.~ L.. .._ 1__, ... ...,7 .~ •L.., ..... ..... • mss... o... ~...... .. The advantage of Scenario 3 is that improvements to be constructed provide more fisrst time onDOnunities (facilities not presently in the City's inventory), and it provides multiple recreational facilities, thus serving a greater number Colleyville citizens. A side benefit of this scenario is its "visibility" and its central location within the city. The advantage of Scenario 4 is that it includes the preservation of open space and natural features. However, the amount of recreational facilities developed under this scenario is $1,275,000 less than Scenario 3. Based on the need for recreational facilities contair:ed i.*t the Master Park Plan, Scenario 3 appears to be the most appropnate. Sincerely, SCHR KEL, ROLLII ' 'v ASSOCIATES, INC. e hel Li dly sociate HL/sz CITY OF COLLEYVILLE PARKS AND RECREATION BOARD STANDARD OPERATING PROCEDURES I. ORGANIZATION) AND OFFICERS 1. ORGANIZATION The Parks and Recreation Board shall consist of 8 regular members and shall be organized and shall exercise such powers as prescribed by the Ordinance of the City. The members shall be residents of the City and shall be appointed by City Council for a period of two (2) years per appointment. 2. OFFICERS A Chairman, Uice-chairman and Secretary shall be elected annually from among the Board's membership at the first meeting in January and at such other times as these offices may become vacant. The office of the Chairman will be a non-voting position, except in case of a tie. 3. DUTIES A. The Board shall advise the City Council on those matters falling within its charged responsibilities in a manner reflecting concern for the overall Park development and environment of the City as a setting for human activities. B. The Chairman, or in his absence the Vice-Chairman, shall preside at all meetings, shall decide all points of order or procedure. All letters of transmittal from the Board to the City Council shall be over the signature of the Chairman. C. The Secretary will record the minutes of each meeting. Will prepare a copy of the minutes of each meeting and give a copy of them to the Parks and Recreation Director within 10 days of said meeting. D. Establish standing committees and other such committees as from time to time may be deemed necessary. II. MEETINGS 1. PROCEDURES Robert Rules of Order shall govern the procedure for Parks and Recreation Board Meetings. 2. UORUM A quorum shall consist of five (5) members. AGENDA ITEM #9 The Board shall then hear and act upon those proposals scheduled for consideration of public hearing together with such other matter of business and report as the Board or Secretary finds to require Board considerations. 2. MOTIONS A. A motion may be made by any member other than the presiding officer. B. A motion to approve any matter before the Board or to recommend approval of any request requiring council action shall require a simple majority of the voting members. When fewer than all the members are present for the voting and when all motions to recommend on a given application fail to carry by one vote, consideration of the application shall be continued to the next regular meeting upon motion carried by a majority of those present. Provided further that no request or application shall be continued under this rule beyond the next regular meeting; failure of the Board to secure a majority of concurring votes to approve or recommend approval at said next regular meeting shall be recorded in the minutes as a denial of the proposal under this rule. 3. DISQUALIFICATION FROM VOTING A. A member shall disqualify oneself from voting whenever one finds that one has a personal or monetary interest in the property under appeal, or one will be directly affected by the decision of the Board. B. A member may disqualify oneself from voting whenever any applicant, or ones agent, has sought to influence the vote of the member on ones application, other than in the public hearing. IV. AMENDMENTS 1. Proposed amendments to these by-laws must be approved by a quorum vote. 2. All members of the Board must be notified two weeks prior the meeting for amendment vote. ~ ~~ P~r~ LEASE AaREEP1ENT Between the City of Colleyville and the Colleyville Chapter of the American Association of Retired Persons (AARP). Owner of Property: City of Colleyville Leasee: Colleyville Chapter of the AARP Purpose: Use of the Building located at 315 L.D. Lockett Drive to serve as a meeting facility for the local HARP Chapter. RESPONSIBILITIES AARP 1. Clean up and dispose of all trash and litter inside and outside of the building after each meeting. 2. AARP will not under any circumstances reconstruct or remodel any part or parts of said premises without written permission of the owner. 3. A list of officers, with address and telephone numbers will be provided to the City each year after election of officers. 4. A financial statement shall be presented each year to the City. 5. A monthly activity schedule shall be presented to the Parks and Recreation Coordinator by the first day of each month. 6. The AARP shall not move any furnishings into the facility without permission from the Parks and Recreation Coordinator, who will determine if the furnishings will meet any needs for the Center. 7. All AARP materials shall be stored in designated areas only. AARP materials will be locked and/or secured when requested. CITY OF COLLEYVILLE 1. The City shall provide meeting facilities for AARP activities each Tuesday night and the third Thursday of ,each month beginning at 7:00 P.M. Additional times may be scheduled through the Parks and Recreation Department not more than three months in advance. 2. The City will pay the following utilities: water, gas, electricity and telephone. 3. The City will be responsible for exterminating the facility on a routine basis. AGENDA ITEM #10 IJKV~ (- i 4. The AARP regularly scheduled activities will have priority over scheduling of activities in the facility. However, the City reserves the right to utilize the facility and to rent out the facility when AARP does not have a meeting or activity scheduled at the site. A $50.00 cleaning deposit will be required and refundable upon inspection. The $50.00 deposit will cover replacement of any missing materials or broken objects. 5. The term of this agreement shall be for a period of one (1) year, beginning from the date of this agreement. This agreement shall be reviewed annually, unless terminated by either party. Either party may terminate this agreement by giving the other party at least a thirty (30) day notice. This agreement contains all of the agreements made by and between the parties hereto. Executed this day of 1991. City of Colleyville, Texas By: Mayor Attest: City Secretary Local AARP Chapter By: President ***DRAFT*** CITY OF COLLEYVILLE BUILDING USE GUIDELINE The City of Colleyville Public Facilities will be available for use by public or private organizations and individuals when regularly scheduled activities are not in session. The building will be scheduled on a first come basis for single reservations unless specifically excepted herein. The following are fees and policies governing the rental and/or use of the buildings. 1. Buildings may be reserved for public use when not in use for city functions. 2. A rental fee of $5.00 per hour may be assessed to non residents to offset utility costs. City residents and nonprofit organizations are exempt from charges. 3. Use of the facilities shall be made on a reservation basis only. All Reservations will be made in person at the Parks and Recreation Headquarters, 5205 Bransford Road. All cancellations will be made not less than 72 hours before the scheduled reservation or the deposit will be forfeited. 4. A refundable deposit is required on all reservation, as a security for the timely return of keys, for clean up of the premises and to be applied toward any damages occurring during the period for which the building is rented. The building shall be left in an orderly and clean state by the beginning of the next rental period or the deposit will be forfeited. 5. There shall be a deposit of $50.00 required on all rental/use of city facilities. An additional deposit of $100.00 is required when use of the kitchen (microwave oven, refrigerator, dishwasher, icemaker, etc.) area. 6. Keys for the facilities will be checked out and returned at the Colleyville Police Department Dispatch desk located at 5201 Bransford Road. Keys will not be released unless a letter of authorization is presented to the dispatcher. 7. Fund raising activities shall not be conducted without the prior approval of the Colleyville Parks and Recreation Department. 8. All activities must be approved by the Parks and Recreation Department. 9. The City of Colleyville reserves the right to refuse facility use to anyone. AGENDA ITEM #11 10. Renters must provide their own plates, cups, silverware, napkins, paper towels, coffee, tea, cleaning products, etc. These items may be stored on the premises, however, they are the property of the City and/or A.A.R.P. and are not for private use. An inventory of these items will be completed before and after each rental. 11. No alcoholic beverages or profanity will be allowed in the facilities or on the premises. 12. In the event that conflicts arise concerning use or scheduling of the building, all administrative decisions will be final, unless a policy is determined by the City Council. 13. All teenage functions will be governed by the following regulations: (A) One off-duty Colleyville Police Officer, provided at the tenants expense, shall be present at all times during teenage functions, and until the facility is cleared, provided however, this requirement may be waived at the discretion of the Parks and Recreation Director. (B) The will be no loitering in/or on the premises. 14. No formal religious services shall be conducted without prior approval of the City Council. 15. The renting group will be held responsible for damages to rooms or equipment. Also, notice will be given that a second incident involving damage to the facility and/or equipment will result in denial of future use. 16. No additional furniture or equipment other than that furnished by the City of Colleyville is to be used without approval of the Parks and Recreation Department. 17. The above guidelines are subject to revision the the Colleyville Parks and Recreation Board. USE OF THE FACILITY IS AS FOLLOWS 1. The following are exempt from the charges set forth above: A. City training or work session B. City recreation activities C. Board meetings D. Colleyville A.A.R. P. Chapter E. City governmental meetings and functions F. Colleyville Athletic Association meetings 2. The Colleyville Parks and Recreation Department and A.A.R.P. Chapter meetings may be scheduled for three (3) months in advance. 3. Organized civic and recreation activities will be under the Direction of the City of Colleyville (City Functions). 4. Colleyville residents for nonprofit, non-religious, and non-political groups may utilize the buildings for their gatherings. 5. Candidates and/or elected officials representing the citizens of Colleyville will be allowed to utilize the facilities. All users must comply with the Rules and Regulations set forth in this policy. Call 656-8531, Monday through Friday, 8:00 A.M. to 4:00 P. M. for further information on the use of City facilities. Cit~• of DATE: ~~ TO WHOM IT MAY CONCERN: PLEASE BE ADVISED IS Texas AUTHORIZED TO UTILIZE THE FOLLOWING FACILITY(S) ON THE DATE AND TIMES INDICATED BELOW: FACILITY DATE(S) TIMES o leyvi le Parks an ecreation Department DATE: NOTE TO FACILITY USERS: Keys may be picked up for City of Colleyville facility use by the person(s) authorized above from the Police Dispatch office during non-business hours. Facilities must be returned to a clean condition upon completion of faciity use. Failure to do so may result in a clean-up charge being assessed. P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 281-4044 ITEM #12 DISCUSSION AND CONSIDERATION OF A CREATIVE PLAYGROUND OVERV I EVY At the February 7, 1991 Park Board meeting, Councilperson Fiegel presented information (along with a presentation from citizens of Keller) about the concpet of constructing a creative playground. Basically, the playground is built by a volunteer force and some of the material for the playground is donated. RECO~ENDATION The Park staff recommends the following: 1. The playground be constructed at City Park. The site will be the one recommended in the city Park Master Plan. 2. The swing sets observed in Keller and Duncanville show signs of defects. The wood cross bars that support the swings are cracking. The swing sets are a maintenance concern as well as a safety concern. Therefore the recommendation is to provide swing set for the project that is constructed from galvanized pipe. The uprights and toprails will provide more stability and be maintenance free. 3. Recommend that the City participate in the project financially. In other words, the City can make a donation or as was the case in Keller, match dollar for dollar up to a certain amount. Funds can be provided either through the Voluntary Park Fund or General Fund. AGENDA ITEM #15 - DISCIISSION OF PARg ORDINANCES Please bring your copies from previous Agenda packets. Please notify us if you need an additional copy. TTFN #7~ PARgS AND RECREATION REPORTS VOLUNTARY PARg FUND FINANCIAL UPDATE AS OF 03-25-91 PRESENT FUND BALANCE: $ 20,954 REVENUE GENERATED: The Finance Department states the fund has generated $2,00 to $3,000 per month consistantly over the past two years. Yearly revenue generated is approximately $39,600. FY 1989/90 PARg FUND EXPENDITURES: Park Master Plan $ 30,000 Athletic Field Improvements 5,534 Beautification/Landscaping 3,409 Playground Equipment 22,947 Park Grant 4,892 Park Improvements 54 TOTAL FY 89/90 EXPENDITURES $ 66,836 PROPOSID FY 1990/91 EXPENDITURES: ACTUAL FY 90/91 EXPENDITURES City Park Restroom $ 35,000 Sparger Park Restrooms 15,000 Sparger Park Playground Equip. 25,000 City Park Playground Equip. 30,000 City Park Bleachers/Pads 11,800 City Park Picnic Units 5,300 Parking Improvements -0- Parkland Acquisition -0- $ -0- -0- -0- -0- 7,046 -0- 2,000 82,000 TOTAL FY 90/91 EXPENDITURES $ 206,100 $ 91,046 AGENDA ITEM #16 Git}' of Texas 1991 YOUTH BASKETBALL RECAP WINTER LEAGUE # Players 158 # Coaches/Assistants 36 TOTAL # PARTICIPANTS 194 FEES COLLECTED: $4,740.00 EXPENSES: T-shirts $1,543.35 Equipment: Frames $800.00 Clock 131.95 Inflator 123.00 Ba11s 267.00 Scoreboard 82.00 Misc. 109.95 TOTAL $1513.90 Officials $1134.00 Gym supervisor $ 597.00 TOTAL EXPENSES $4793.25 NET LOSS $ 53.25 06.12.BB.RECAP P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 281-4044 PARK AND RECREATION BOARD AGENDA ITEM # **DRAFT** City of ® a Il~ **DRAFT** Texas RECREATION STATISTICS OCTOBER 1, 1990 through FEBRUARY 28, 1991 YEAR CURRENT TO SAME MONTH PERCENT MONTH DATE LAST YEAR + or # REC. CLASSES 1 4 -0- N/A # PARTICIPANTS 4 67 -0- N/A # SPCL. ACTIVITIES -0- 1 -0- N/A # PARTICIPANTS -0- 20 -0- N/A # STORYTIME 4 15 -0- N/A # PARTICIPANTS 160 600 -0- N/A # CITY SPONSORED ATHLETIC ACTV. GAMES 4 6 -0- N/A PRACTICES 44 108 -0- N/A # PARTICIPANTS 194 194 -0- N/A $ FEES COLLECTED $ 60 $6,215.00 -0- N/A # EXPENSES 0 $5,742.25 -0- N/A NET $ 60 $ 472.25 -O- N/A SPECIAL EVENTS INVOLVING PARK AND REC DEPARTMENT: October lOK Run/Preschool Halloween Party/Haunted House December Christmas Tree Lighting February Arbor Day 06.11.STATS P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 281-4044 PARK BOARD AGENDA ITEM #16 FLAG DAY FRIDAY, JUNE 14 5:00 P.M. - DARK SPARGER PARK OLD FASHIONED PICNIC IN THE PARK: Bring your blanket and picnic supper and enjoy an evening of fun, games, music and storytelling) FLAG RAISING 6:00 P. M.: (simultanious with nation wide flag raising) Brass band playing Star Spangled Banner; use Boy Scouts, Girl Scouts and Campfire groups for Presentation of Colors; special speaker; invite local dignataries CONTESTS (Award Silly Prizes) 6:15 - 8:30 P. M.: 1. Uncle Sam Look-A-Like: (Red, white, blue top hat) 2. Betsy Ross Look-A-Like: (American Flag) 3. Longest beard (golden horse brush) 4. Oldest/Youngest present ((hour glass - big & small) 5. Shortest/Tallest present (Short-golden ruler; tallest- golden yard stick) 6. Kite Flying Contest (Brass key) 7. Most patriotic family (American Flag flown over white house) 8. Best homemade icecream (golden ice cream scoop) 9. Best homemade apple pie (golden pie server) 10. Tall Tale Contest (long, fake horse's tail) GAMES (Award silly prizes): 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. STORYTELLING: Horseshoes ( golden horseshoe) Volleyball Frisbe Golf (golden frisbee) Broom hockey (golden wisk broom) Tug of War (two pieces of rope tied together) Hopscotch Tournament Sack Races 3-legged races Washer Tossing (golden washer) Milk Bottle Toss (Gold milk bottle) throughout the evening PATRIOTIC SING A LONG: throughout the evening; have someone to lead singing with taped music in background), Barbershop quartets entertaining AWARDS PRESENTATION (8:30 P.M.): Mayor present awards LOWERING OF COLORS (Immediately following awards presentation): Scout troops and Campfire groups lower Colors; brass band play Taps; momement of silence for troops, soldiers lost in Desert Sheild and other wars