HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-10/4/1990p ~,
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AGENDA
PARKS AND RECREATION ADVISORY BOARD
REGULAR MEETING
OCTOBER 4, 1990 CITY HALL
7:00 P.M. 5400 BRANSFORD
I. CALL TO ORDER
II. APPROVAL OF SEPTEMBER 6, 1990 MINUTES
III. PUBLIC MEETING - MASTER PLAN OF DEVELOPMENT FOR CITY PARK
tV. NEW BUSINESS
A. Discussion and consideration of scheduling two official
Park Board meeting each month
B. Discussion and consideration of a resolution reservation
policy in utilization of athletic fields
C. Discussion and consideration of PUD
1. Holl.owbrook Springs
2. Wyatt Tract
D. Discussion of Water Shed Management ordinance
E. Discussion and consideration of Bond Program as it
pertains to parks.
V. OLD BUSINESS
A, Discussion ofi Community Center
B. Discussion and Consideration of Facilities Use Agreement
C, Discussion and Consideration of Park Ordinances
VI. REPORTS
A. PARK$ AND RECREATION DEPARTMENT
B. PARK BOARD CHAIRMAN
C. OTHER COMMITTEE REPORTS
VII. OTHER CONCERNS
VIII. ADJQURNMENT
P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 281-4044
i`11i~aiJTE'~ r~i= '~EPTEt-1BE1•ti'. G, 1 ~~9G
r'leetir-fq f.ra11e~1 t~~, ~~rt~er ~t r:c~~ p.rn. bra ih~irrnar7 ,~l~n LiriT~~rr~. t°terr,bers
i~r"er:f~r'rt ["ISr~ ~ttls ~r"i~~~'r, Lil;~ ~1r~1~~: L}~3'•li~~ F9iri 4~'~r-~:~ ~rf~~ ~'Pi_re;~ti,~r7
i=,?~ardi:iat,ar:~ Ctrerr~l Li{;~in~~:Mari, Fait i°lill:~r C~a•r~-n r~uiriby and Fain '•~~igiletti.
f"11nt~et:3 ,Jt itie ~uyr_~st `~~l 1'~yt, rrieetrriy ~r'~ere appra4~ed ai presented.
E~arbara err=r•~~~rl, 1=hairrrtiarf of the rolle~t,~ille G~rrnmuniti~ Center an~~ Library
~,:~sociationr inc.; addressed -the Part, Board`s questions concernin~~ the
11,irrirrir_~niti~ Iseriter. ,fitter a lengthy disco^:;inn 1~~lr Bro~,1n recarnrr~ended
that the i r 11 ei~~~li i 1 e Corrrrnuni ty Ceri ter and Library ,~ssoci ati on Board of
L~1rYr:tC,r- tie ,~i~~eri an r~ppr~rtunity t0 reti~ielr•~ the pr~~pr,:ed ne',r~r '°;Vrir+~ln~ s~f
i.tiN re:ni~ltfiOri.
r -~rr"r1 rrieel: ~~t ~~~,~ pre~~ented proposed plans for de~~relopr-lent of City F~ari;..
r= i ti ~en:~ addres:~ed concer-ri about drai na~~e and l i ghti n~~ i n the park. Macy
t',?tNr•;,_sr-i rr,~r_~s"!:~t~!s~ ittat ttie lights iri the earl{ b~ Out ri0 I;~ter than 1ij:.~.;
Ij rsi : ;~r~„~ ;~'t c;~;~r~~ °1;~~; requested that sped f i catiati ~ be set tar the at7i~71 ent
inrit tr'r tt"~e riel+~tt~"ss~sr_~.risii~ +~Or~~'3.
tie ~;~ r-r~-. ~ E~i;; r"~~ '~r;' i 1 I ri s? r~ ~J t 1 ~ t e ~r`~ 1 t I~i t h ~' :_~ G h O fj j ~ iJ;3 r's~ i ri ~~ ri ;~ t ~ P_. t1f! p t t sl
f-s~,riLinl.30 fi.s7 11T111'e ttie 1t`h,~,ll s~rOiandl r~ri Pleasant P...rln NOad tOr athletjs~
fi>~f~~~, ;~it>=r tt~e pr~~pusef~ =,,:.I~n~ol facilit~~ i built.
i-l~~lla~,~:•rir-aak~ ~~prin~~s C:GSr~~ei,~prrierit - pastponed due to iacl:: of iriiarrr,atian.
Lila Caier~ rnada_ a rriatian to recarr~tnend appra~:~al of the ~F~ prapasal far
ttie Brari`;r,r~r"d Part: t'1;~ter Plarr. C~r_rtinn ;~pnr"n~•~e,~ r_rrr;inirrl,~i.~:;t1~
t`l;r"I.j L,_~u Briger recor~rirtiende+~ that Sallr~ 1's~a00'~'~'sk:l be conidered fOr
-~Orl'~r,11 t aft On on the ti nal I atidS~sape de°3i qn tOr t fiat parr. si nt e he ha:3
;~ I re;~dr~ ,~,~,riat Od t';tjs i tiOr.ar"' Ot tier tl rrle to the parE;:.
k-'tis=:,fir";"fr~ris?ris~ i ~i0 i='ep 1 [:OI ~~ :~svOreb-~;3rd C~Onat i On bP_ :petit t0 t tie I~l tl~
~ttarrieu.
r= aci l i ti r~ fate ;~tar?errient. t~1o pct i on.
- t-t;ir"t'. ! Ir"s~1 n,=1nC`~ f~~ta ~ks'~ l On.
Y'
~~ai 1 Ali i 1 ~ made ~ mot i on t r, reoorrrmend appro~~al of the ~_ onrept of the Park:
~+ ~ Land Gedi cati on Ordi nan~Ye and send i t to P & ~ ~~ri th the n~~t ati on that ~~~~~
neer~ their ~_orr~rr-,ent h~~ t~r:to~ar 6th. Motion appro~~.~ed +,~nanimo~_asl±~
~ec~~rnrr~end attenti+~n to the safety of the slide at ~par~er ~arl~ and install
,.1 i'.1 ~J ~~1 r ~J~at.
t-- P1~1 ~r_ti~~n.
~_".~'~~Jl l~t_i on F'rotll ~'jl ti n~~ [111rtlpl n~~ at Par-k:.~l te'~.
C~•,a,=~tlrin r~~i~~,ilrt~~~:~ 1 1-~~~ p.r71.
~~~/
~_tla Lt~letl
k-'~i_:ri=_'o3t11Jtl !-'tt~':?1:~Ur-i~ r7ui~['d
~~~~
Da~~id Fain
Park; ,end ~~e~_reation
i~eardinatur
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CITY OF `i~L-ER PARKS AND RECREATION DEPARTMENT
ATI{LETIC FIELD RESERVATION POLICY
( ~ C~fl~~vll(~.
1. Teams wishing to use any City of ~~r Athletic Field(s) must meet these crit-
eria. Prior to the current season beginning, all teams must pay a $10 field
use fee. In the event li hts are use a .._ ~ x$10 will be assessed.
Once a team has re 'ter d w~~~ a~~er arks anecreation Department in
Sp ,ic c o.+no:.-c
one of the variousS~~th~e is Leagues, the $10 field use fee will be waived. The
Cod`°~~~~~~-der Parks and Recreation Department reserves the right to restrict the use
of the fields and practice times, to teams that ar registered with the Parks
and Recreation :athletic Program. ,(to f
~. Fields available for se are: •
<< s+2 C _ L, ~f1S~P,,Acc jSpY r~~1c[. FlG2O-t ~ ~CFL (.~
a. ?Fax-~~~cie-Park -- ~-fields - ~C ~c~ 1=r~w~ ,~ C)~~
b. LVo-fdert-Par~----__-_I__€eld- ~ucG~'6? F~~ct~s - I ~~t 1
c. Cald,.ell Park -- 2 fields
A~_9-t-~`.er~a~}letic fields-_ar-e -not.. available for~~3ctice or tou na:ner.ts.
~. Practii;e Sessions:
a, Teams `':UST acquire a _~i~ld Re er,~~a lon Permit, (here-in-~~fter re> ~Lred to
~. fed. Cf RNO -P/C'+~C w
a ~ r R P) , I r ~~m the R~-C~c'~~~€~ ~t~~~--Qom`=F~e ~ ~.? r LI ~ •~ O t t ~1 E'
fie 1 d,~ it~g~s~.Zes=~~ f.-i-~~~ru~.Iited zees .
h. Fields may be reserved in t'.vo ('} hour time blocks. Only one '?~ll?ck' per
FRP kill be allowed.
c. Fields may be reserved during the hours of 8:00 am thru 10:00 pm dail~,•,
" ~'~~-_~an~ ~=-s_ p~r~ox t-i~. 1.02oue._ games .----(Thksti.~r.~ -due- tv r _: t ~ r in ~n~..
r~_'-rslent-S:~Y Field use between the hours of 6:00 p~~n and I0.0+, ~:~z r~q~Iires
a `CIO fee per time 'block' for use of the lights. (5:00 pm - 10;00 m
during 'Daylight Saving'.}
d, `+o FRP ~~,~ill be issued for use after 10:00 pm, nor shall a.ny practice ses~LOn
run past 10:00 pm.•
. , o practice session ~,yi11 be a11oc•<e~ on .a field du
e~:cept if there is no other activity scheduled on
f. No advance 'standing' FRP's will be allowed.
~;, ?ermits Iaill he checked at random. \n FRP issued
<zn ' ~.uthorized' signature, !!UST ~° presented upon
be <:sked to leave the facility.
rin ''r:
t k~. f:. f i
b v t-d~-~-
request
City Lea~?L:_ ; ? ay,
Id.
~ emu ~'~
1`+ ,,
.*ic 'staff with
I r:0 t I ~1ll ili<a:r'
~, Tournament Reservations:
a. Tournaments :rust be reserved a minimum of one (1) week in a:lvance.
b. A.S..~, Sanctioning must be made according to the require~:~ents as s-'t forth
by the ;\mateur Softball Association. Cail For information regarding these
requirements and fee schedule.~Sol"n3~~- d~~t)
c. The team or individual hosting the tournament must post a $100.00 Damage
Deposit to the Recreation Department a minimum of one week in advance of
the schedule tournament. Host must furnish the Recreation Department with
a copy of the Tournament Bracket the day before the tournament.
i
d. Tournament Fees will be levied at rate of $5 per game without lights, and
$l~j~per game with lights.
athletic field reservation policy cont.
e. Host must provide their own field maintenance, line-~rg•and marble dust, or
pay an extra fee as assessed by the ~P~s ~Npejz~cL~U,~ ~~,y~~~•r~
f. All fields, areas between fields and around concession stand, restrooms,
and all parking areas must be cleaned before the Damage Deposit can be
returned.
~~lco lic b~vera~s" ale not al3c~w~d_a~_any time-on-£ify of Tyler P-arks and
~ _--
_.
Re eat'6n Property.
h. Concession rights are reserved under contract. Permission must be requested
in writing one week prior to tournament before any consideration will be
given. If this is not observed, host will forfeit the Damage Deposit.
5 . General fc Il,~y~; ~ (-e-
a. The 'Fp~e"r Parks and Recreation Department reserves the right to pre-empt
anv and all facilities and practice times regardless of "FRP", and/or tourn-
aments This will be used only when League or Tournament games have been
cancelled by reason beyond our control (i.e, tiaeather, etc.). In the event
a field, time block, or tournament is pre-empted, arrangements for another
facility, or later time block will be made crediting the person or persons
holding the FRP. No refunds will be issued in any case.
b. All FRP's (either tournament or practice) are issued on a first come first
serve basis. (,~((~Y"i'~"
c. The City of 'F~Er Parks and Recreation Department reserves the right to
make exception to any part or combination of parts of this policy, as they
deem necessary (,i-.e: ~- or~Zarii=atioi~s wishing. to use- a facility for non-
p~o~is,~r ~li~_ity"~irograms) .
d. All vehicles must be parked in designated areas ONLY. No unauthorized
vehicles will be allowed with-in the inner field area of any facility.
~. ~--mares thafl -fvnr fields may be reserved for a single tourn~mertt"; -ancl no
more than one field may be reserved for a single practice.
f. Use of a field or complex without proper permit and authorization may result
in suspension from the league, and/or legal action.
i
J
PLANNING & ZONING COMMISSION
AGENDA ITEM - ZONING/SPECIAL IISE
Agenda Date: 9/24/90
Item #: W3
Subject: Z-90-842, ML to PUD-R, 25.466 acre tract, AJ
Lott Survey, Abstract 963, Tract 6
GENERAL INFORMATION
Applicant: Sandlin Properties Inc.
Location: Please see Location Map
Tract Size: 25.446 Acres
Current Zoning: ML
Existing Land Use: Undeveloped
Surrounding Zoning N-PURR S-R20, E-R20, W-ML&AG
Master Plan Designation: Low Density Residential & Indus-
trial Park
Thoroughfare Plan: N/A
Zoning Request: PUD-R
Density Per Acre: 2.99 DU/AC
Compliance w/ Master Plan: No
PENDING ISSIIES OF E%CEPTION AND/OR VARIANCES REQIIESTED:
None
STAFF RECOMMENDATION / COMMENTS:
Staff has made no further review of the zoning exhibit
pending agreement on the basic development concept with
the Planning and Zoning Commission.
ATTACHMENTS
Location Map, Zoning Exhibits, Staff Memo, Restrictive
Covenants, Planning Objectives
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~yOI't WorE~t, /exa3 76180
817/281-3509
PLANNING OBJECTIVES
C1. Our plan for this tract is to develop this into a single
family lots for our own housing product.
This will be an upscale from our Fox Meadows product.
It. will sell in the price range of $150,000 to $200,000. The
housing itself will be over 2000 square feet and have side or
rear entry garages. The properly to the north is currently
zoned PIID, the property to the west is commercial and to the
east R-20.
We do not proopose any open space, instead we will be
willing to contribute to the cities park fund.
C3. Construction of the development will begin immediately
after the city/developer agreement is approved and
construction plans are approved.
C4. Dr. William E. Wyatt is the present owner of the tract.
After the tract is platted, 3andlin Properties, Inc. will be
the owner.
3~~q o
Mike S in
FI$S~ ~OdGffLLG"~°..Qt COMPANY
;nve5'..~~°n. ~anxer;
SOO ~ irs: ~iy Cenier, ; ;i~L ~u:"
Gallas. +exas i5?C, i
(214; 913-;000
+''"°~, Ft7BF.JIC FINAi~CE . ~, t
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ISSUE PAPER ~ ,
7ULY, 1989
7WELYE STEPS TOWARD SUCCESSFUL BOND ELECTIONS
tYO. 40
First Southwest Company is often asked to recommend steps toward achieving success in
bond elections. The following are adapted from a publication entitled "The ,'~~lanager",
for:ncrly published by Cootes, Ross do Strong:
1. Hold the election during the time when conditions to be remedied are the worst.
2. Conduct a public opinion poll in advance to measure community support, if any, for
the issues.
3. Establish a staff task force of research experts on the issues to be decided.
4. Establish an "election hot line", with a special number, to respond to requests for
information.
5. Ask the governing body to appoint a "blue ribbon" citizens committee to conduct a
Cain pal gn.
6. 13egin the campaign with a large 1.zck-off event at least eight weeks before
A
election day.
7. Adept a catchy slogan or theme that is easily remembered and repeated.
S. Emphasize in clear terms the advantages of approving the bonds and restate it
continuously.
9. Blake presentations to civic and community organizations, seeking :heir support for
the issues.
10. identify segments of the community that will specifically benefit from the
icnprovements and insure their active support.
11. Seek the endorsement of the local news media including newspaper, radio, and
television.
12. Utilize debates, door-to-door pamphlets, and mailings to raise funding for paid
advertising.
For advice or assistance in achieving success in bond elections, please call your First
Southwest Company representative.
ABtLNE, 79061
AUSTIN, 78701-4039
HOUSTON, 77002
LONGYIEYV, 756x4 ____--
SAN ANTONIO. 78205
103 MCilt TEXAS SANK 1tOQ
• 770 SAN JAClIfTO CEMTEII TOYMI t.AKE 2500 RfehlSt~CSANK CE7fTER
~ 91t M M L~JC7- 251, SC>< 37 15~ EAST COMMERCE STREET
~
.YQ C1')#Eii STREET 15 SAN JACII[Tp SLVO. 700 LOIRSUNA STREET a iU1TE b3 SVIT! 920
f77'A {72~SJ.12 !5121 ~7i-t3T2 f71ai «'t6~07i0 CtM7 4f7-4fat (61a 222-65
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:Residents voice opinions
'for a parks bond proposal
BY DIANE SEO
For, wank Starvrclcgnm
~- ARLINGTON -More than 400
Arlington residents attended a public
forum yesterday morning to vote for
their top 10 priorities fora $20 million
parks bond proposal.
The results will be ready later this
week, said Pete Jamieson, assistant di-
rector ofparks and recreation and plan-
ning.
About 20 residents representing a
wide range of interests spoke at the
forum at the Arlington High School
auditorium, 818 W. Park Row Drive.
',: Because voters defeated a parks bond
proposal two years ago, city officials
have decided to ask taxpayers to list
their requests for another bond elec-
tion, tentatively scheduled for May.
-~ The parks and recreation board is
considering 25 projects to include in
fhe bond, but the list must be narrowed,
$aid board member Robert Mahoney.
"'Ihe total list would cost over $40
{giUion, but $20 million is the maxi-
mum amount we can include for the
bond," he said.
To come up with the bond package, a
steering committee appointed by the
City Council will considerthe results of
fire public forum and the results of a
mail survey, other public input and the
perks and recreation master plan.
~:= So far, about 1,000 residents have
~rtt in requests and others have signed
{firee petitions supporting recreational
facilities for senior citizens and tennis
i;<nd softball, park officiats said.
.,
y
M
Gallbladder
claim policy
reconsidered
BY CAltt)LYN POIROT
Fon Worth StarTdtgam
;A Texas Blue Cross is reconsidering its
decision not to pay for a new outpatient
procedure for gallbladder removal, a
company spokesman said.
•: "We'n looking at it closer now,"
public relations Director Sam Shaw
said this week.
• "We don't see any quick change in
our policy, but some of our staff physi-
cians are checking with hospitals and
doctors throughout the state."
"We will meld those things into a
bond package and present the plan to
the park and recreation board on Otto-
ber 8,"said Lisann Peters, one of the 17
steering committee members. "Some-
time inNovember, the proposal will be
presented to the City Council: '
Residents from each of the five main
categories -athletics; special-use fa-
cilities;land acquisition; park develop-
ment; and tennis, golf and pool -
spoke at the forum to push for more
funds.
Arlington resident Joyce Morgan
urged park officials to build a $2 mil-
lion indoor swimming pool.
"I am here as a taxpayer who would
very much like to see Arlington come
into the 20th century with an adequate
indoor competitive swimming pool,"
she said. "Swimming pools serve every-
one."
Tennis enthusiast Ken West com-
plained of Arlington's lack of proper
tennis facilities.
"The tennis players here in Arlington
endure a lot," he said. "We were told by
'the United States Tennis Association
that we are the largest city in terms of
population that does not have acity-
operated tennis center."
Julia Ousley voiced her support for
buying more land for recreational pur-
P~
"Arlington has less acres per capita
for parks than any other city in the
Metroplex,"she said. "We need to have
the land before we can have any other
recreational facilities."
Robert Lee Mitchell Jr.
Accountant
FORT WORTH
- Robert Lee Mitch-
ell Jr., a retired ac-
countant, died ~
Thursday at his Fort .._
Worth home. He was ,~~ ~ ~~ ~
71.
Memoriai service
will be 3 p.m. today at
Ridglea Presbyterian Church, where he
was a member and elder. Graveside
service will be 2 p.m tomorrow at Wal-
nutGrove Cemetery in Prosper. Green-
wood Funeral Home is in charge of
arrangements.
Mr. Mitchell, who was born in
Prosper, lived in Fort Worth since
1968.
OBITU~
Develop
and ban
L. Dicke
BY FR4NK PER
Fan Worth StarTcicg
FORT WORTH -Lee
Dickerson, 65, developer
Hallmark Addition and a
ecutive in the mortgage bay
try here, died yesterday at F
odist Fort Worth from co
after open-heart surgery.
Mr. Dickerson was a nat
Worth and a veteran of Worl
According to his wife,
Mr. Dickerson was a first lie
the Air Forces in World War
the youngest B-17 pilot in the
theater, flying more than 2~
missions.
After the war, he gradua
Tulane University's school of
in New Orleans in 1949 and ~
post-graduate work toward a r.
business administration de.
Northwestern University in C
Mr. Dickerson returned t
Worth in 1953 to begin his car
developer and mortgage banke
He began that 27-year career
manager of his lifelong friend
DuBose's newly formed Fort
Mortgage Co.
He was promoted to a part
ultimately named the firm's ex
vice president.
He was a co-founder of the T,
and Mr. Beef chain of restaura
served on the board of director
lonial Savings and Loan.
MF Dickerson was an elder <
phill Presbyterian Church and
time member of Colonial
Club.
Services are pending at H;
and Cole Funeral Home in Fort
Survivors: Wife; two sons, M
Brad; three stepchildren, Brad La
Fart Worth, Barbara Langdon
York City and Terry Wells of San .
and eight grandchildren.
Ronnie Robinsol
Railroad trackman
FORT WORTH
-Ronnie Robinson,
a trackman for the
----- cj " i ~ ~ _
1~~_ ' -°- ~- ~ 11C~ (:c~n~~»unitV Cc~ntcr ~~nd Library Association, inc.
- I~.c~. Itc,x ~,rta c:uuc•yvill~•.'ra ;c~tia~
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Mr. David Fain
Park & Recreation Coordinator
Dear iir. Fain,
September 13,1990
The enclosed letter wishes to convey the unanimous
decision of the Colleyville Community Center & Library
Assn. Board of Directors concerning the proposed
Resolution R-90.
It is our hope to expedite the city's commitment
to this project with the enclosed revision to Resolution
R-90.
Thank you for your time and consideration.
Respectfully,
~~~ ~
~/~
Barbara Brown,
Chairman
Copies to: Mayor Hawkins
Mr. Draz
City Council Members
Mr. Alan Linford
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Respectfully,
~Q/la~ ~a~%v~~
Barbara Brown,
Chairman
Copies to: mayor ,'1.awkins
Nir . David Draz
Mr. David Fain
Members of City Council
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~97~_ _~t° " lI1C~ Cc~~i~[l~r,lnity Cc~>t~ter ~~ncl Lik~r~irv AsSC~ci~atic~n, liic•.
I~.cL Itux c;rt'= Cullt•yvill~•,'I~X ~aoa•~
Mr. Alan Linford
Parks & Recreation Board
3202 Wilton Woods Court
Colleyville, Texas 76034
September 13, 1990
Dear Mr. Linford and Members of the Board,
Your time and input was appreciated concerning ,
the proposed Colleyville Community Center and Library
project.
It was the consensus of our board at our meeting
on September 10th that it would be more appropriate
for the Community Center/Library to have the City of
Colleyville as the designated body in the proposed
Resolution R-90.
The Community Center & Library Assn. Board of
Directors also feels the City of Colleyville should
be directly involved in solidifying their intent
and commitment to our proposed Community Center and
Library at this time.
This is a very positive and useful addition to our
city which should move ahead quickly.
We look forward to your continued support.
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Civic Organizations of Colleyville
CITY OF COLLEYVILLE
PARKS FACILITIES UTILIZATION AGR~~'•-y'1'
The parties to this agreement ar the City of Colleyville, Texas herein
called "City" and , herein called
"Association".
For and consideration of the mutual undertakings herein set out, the
parties agree as follows:
I.
City agrees to permit the use of its facility known as
herein called
"premises", located in for the
terms of this agreement.
II.
The term of this agreement shall be from ~ 19_~
through , 19_.
III.
Upon termination of this agreement, the Association shall have a right of first
refusal to enter into a new agreement. If the Association fails or refuses to
enter into a new agreement at least thirty (30) days prior to the usual start
of their season, City shall have the right to enter into an agreement for use
of the facility with other organizations. The Association shall have thirty (30)
days to remove its owned moveable equipment which is not a permanent nature, upon
termination of this agreement.
IV.
Association shall not assign this lease nor shall it sublease or rent out
any property of the City without prior written consent of the City.
V.
The Association shall not engage in any business on premises or do any-
thing in connection therewith which shall be in violation of any existing state
or federal law or municipal ordinances, or use the same in such manner as to
constitute a nuisance.
VI.
Association shall indemnify and hold harmless the City of Colleyville, its
agents, officials and employees and any umpire or official from any and all claims
for bodlay injury, illness, death, personal injury and property damage arising
out of the activities of the Association and its Members in exercising its
rights under this contract.
VII.
All food or drink prepared, served, sold or stored shall be done so in strict
conformity with all city ordinances, state, county and federal statutes.
VIII.
The Association shall sut~ani.t to the Director of the Colleyvi.lle Parks
system the names, addresses and phone numbers of all officers and board
members within two weeks after election or appointment.
IX.
The Association shall furnish the Parks and Recreation Department
the names and telephone ntm~bers of persons designated as field managers. It
shall be the responsibility of the field manager to meet with and discuss
field playability with a Parks and Recreation Department representative.
X.
The Association agrees to stop play by 11:00 p.m.
XI.
It is especially provided and agreed by and between the Association and
the City that the exhibits hereto attached shall be part and parcel of this
ageement as if set out in their entirety said exhibits being:
1. Field maintenance exhibits
"A" - City-owned field maintenance agreement
2. Closure of athletic fields exhibits
"B" - field inspection and closure agreement
XII.
The City reserves the right to utilize the facilities when league
games are not scheduled. If facility is abandoned, the agreement is teaninated.
XIII.
An violation of any of the provisions of this agreement shall result
in the termination of this agreement.
This agreement is made and entered into on the day of ,
19
G.ty Secretary
City Attorney
Mayor
President
Association
EXHIBIT "A"
CITY OWNED FIELD MAINTE[QANCE AGREQ~I'
1. The Parks and Recreation Depart~~ent (City) shall maintain the infield and
all turf areas in the outfield to include mowing, weed control, fertilizing and
herbicide spraying,
2. The City shall perform all pre-season clay and turf maintenance to include
adding clay, clay renovation, and cutting infield arcs and base paths. The City
shall also provide clay, sand, soil, etc. to be used in leveling or backfilling
low areas when deemed necessary,
3. The City shall drag the infields daily, Pdonday through Friday and Saturday
morning, weather permitting.
4. The City shall cut all foul lines.
5. The City shall mainain all back-stops, fences and gates in a safe and
secure condition.
6. The City shall maintain all bleachers and dugouts in a safe and secure
condition.
7. The City shall provide and maintain all area and ballfield lighting
systems.
8. The City shall be responsible for the maintenance of any outfield and
adjacent park irrigation systems and the watering of the outfield.
9. The City shall be responsible for the maintenance of any infield
irrigation system and watering the infield,
10. The City shall maintain the restrooms in a safe and sanitary condition.
ll. The City shall be responsible for all public scoreboards.
12. The City shall be responsible for chalking of baselines and any other
field markings daily, Monday through, Friday and Saturday mornings.
13. The Association shall provide all bases, plates and. pitching rubbers, and nets.
14. The Association shall be responsible for daily game day policing of all
litter on their field(s) to include playing areas, dugouts, fences, backstops,
bleachers, concession stands and adjacent grounds, All litter shall be placed
in the bins, cans, and receptacles provided by the City. The City shall provide
and pick up for these receptacles.
15. The Association shall be prohibited from performing any maintenance to any
turf or infield areas without permission fregn the Parks and Recreation Coordinator
or his designee,
3
1
EXHIBIT "B..
FIELD INSPECTION AND CIASURE AGREEMEN'T'
REASONS FOR A'I'f~,ETIC FIELD CLOSURE
1. It is rauvng at game time .
2. Baseball or softball infields too wet.
3. Soccer fields too wet.
4. Athletic fields need to be closed in the interest of participant safety
and/or preservation of good playing surfaces.
CITY PROCEDURES FOR ATf~rIC FIELD CIASURE
(Weekdays)
1. Inspect Athletic fields by 4:00 p.m.
2. Make a decision based upon field condition or weather.
3. Cons~lt]:t with the appropriate Athletic Association's Field Manager, or
his/her designate, about the status of the field(s).
4. .Should the Association's Field Manager and the Parks Deft repre-
sentative not agree, the decision of the Parks Departrn~ent Representative
shall take precedence.
5. Continuously monitor weather and field conditions on evenings when
fields will be in use after 6:00 p.m. V~hen necessary a Parks Department
Respresentative will cane in and close fields affected.
(Weekends)
1. Inspect Athletic fields by 4:00 p.m. on Friday.
2. Make a decision based upon field condition or weather at the time if
possible.
3. If a decision at 4:00 p.m. Friday is not possible, a Parks Department
Employee familiar with the Athletic fields will monitor the weather and field
conditions throughout the weekend and make decisions on field closure as
needed.
4. Consult with the Association's Field Manager about the status of the fields.
5. Should the Association's Field Manager and the Parks Depa.rtsnent Eng~loyee
not agree, the decision of the Parks Depa.rtrrent Employee shall take prece-
dence.
CITY RESPONSIBILITY' FOR INIPLII~rATION
1. The primary responsibility for making field closure decisions rests with
the Parks Supervisor responsible for athletic field maintenance.
2. In the Parks Supervisor's absence the Athletic Field Crew Leader shall
make the decision concerning Athletic Field closures.
3. In the absence of both the Parks Supervisor and. the Athletic Field
Crew Leader, a person designated by the Parks Supervisor shall make decisions
concerning athletic field closures.
4. The appropriate Association's Field Manager has the re,~onsibility to inform
the Association and pa~-~-;cipants about the field closure decision.
~.a ~'
CHI'S ON FACILITIES USE AGRE'EME'N'T'
- No automatic agreement
- No improvement without written agreement
- All improvements, become city park property
- Schedule games or blocks of times
- State specifically times and fields
- proof of insurance
- copy of bylaws, articles of incorporation
- Parks departrnent solely responsible for cancelling games