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HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-2/15/1990t~U~~~~ 1 ,~.~~~~ -3~~ ~{~ C~tY of ~_ Il Texas AGENDA PARKS AND RECREATION ADVISORY BOARD MEETING February 15, 1990 City Hall 7.00 p.m. 5400 Bransford Rd. I. Call To Order II. Approval of 2-1-90 Minutes III. Request from the Colleyville Riding Club to address Park Board - David Washington IV. Discussion and consideration of lease agreement with A.A.R.P. for use of facility located at 315 L.D. Lockett Dr. V. Presentation of and posssible recommendation of a summer recreation program. VI. Discussion and consideration of a facilities use agreement with athletic associations. VII. Arbor Day Celebration - an update VIII. Discussion of PUD developments and the possible role the Park Board will play in the preliminary review stage. IX. Executive Session - X. Other Concerns XI. Adjournment DF/df P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 281-4044 P~I:tI~~ AMID RE~:REATI~I~I ~L~jTI~fJkSc' EiOAP.I~ I~tIII~I~TE FAbruar*,~ 1, 19'~~? The Lolle~r~:lla r~-a.r1;.S e.nd ~eLre3tion i~id;~iSOrt} $oard ISfIeetin~ Sr~rL~.v: called to order bar ~h~iirrrian flan Linfard at 7:1Ca P'.1'~I. at. ~`it;~ Hall. i~thers present ~.rere T~~Iary Lau $rieger, Lila i~ole~.-, L~e~,~id Fair i rFark~ anti Recreation ~oordinator~, _Iim Hampton tA~.PF Fre~:iderit~, :.her*1l Li*~rin~ston and I~Iicl~ I~tIartine. Darn t~uinb~* arrived late. I~,~Iinutes of the ~.januar~,. nth a1~d 11th riZeetin~s ;~;sere appro~,ted ttil~~x212rfiGL1=~I ff. Terrt:~ ~she~:k~ and ~u~anne Sweek of ~r~hrickel, pollinv an%i !~..sociates Iead a discussion of tl;e interpretation of the Park and A a~_ rp? t,1~=!;1 ~L1r-~P ~T ray _ ~ ~1 t,L: ~~ll ~spr~'~ 1,~x,~ £~rl u~d£ite on t17~ pro~2-e~~ ~ Gf the :-earl: IS~la~ter Plan and the fea~ibilitT~ of the proposed I;lIill ~reek~. Fens. Lila t`.~ le~+ bade a rriotiGn tG table discussion and consideration of user fee ~ charged to athletic participants, and avers of other n:~r-k a~~ci re~:r?atiox-- facilities. I'yllotion passed unanil~~ousl~. Datfid Fails e,nd representati~rev of .ARP jar ere re~uest.ed to prepare recommendations for the 315 L. D. LocYtett lease agreement to ~~z l~resente~~ at a later date. L7a.~•rn ~uinb;* made a motion that- tha P,oard recommend to the ~ =it~~ touncii th~xt the 315 L. Z~. Lockett prapert~ be designated r~fficial ~it~ F~irk Lt~.Ii~~. T3lIotion passed t121a2'11n~Cit1S1~7. i~isrtxvsi~ ors of 4oa1~: anr_i objeGtl~~es far th? Parks and ker:re~at.ion Department eras tabled due to the late hour. I~ia~i~ i.~~_~inY.,zf r7~ada a rrtatian to ~aast.laane tl~e dis:~s~.~~si+~n acid can~ideratian of a ~urr~mar rECraatian pra~rarn. I~IaGian pa~~ad ~ ins rsin,~c~; ~vl sr . I?a? ~ir~ Fain, Ch+~rjrl Li~in~ Stan ~~nd Da ,~Fr~ ~uir~b ~a- ~:',~~'r~'' appaint.ed to present r~cammendatians rar ir17i~ prcgrair~ at 1;ii+~ ri~I3t ti7?~=:t.ll i~ T+I~- R_el port.:.: car ~~t.her ~~~r~c:ern~ presented. T;rie~titig adjo~~.rried ~r~4 ~Pi ttt7~1T7 ~j~~}r~ittp~~~ £rila sale*-;~ Fr.;r-Ftarx,,f Parkfi and Recre~-tian ~d v i~ar~r ~'aard 1~:2G P.T~iI. /%j/J/J//~~ ~n /I I ~i F 1.N.v Vim. /YNYSR'~~ ~~ I:~avid Fain Pr~.rk.~ anc3 R~~lreati~ iii c;oor~clinator ~, AGENDA BRIEFING Parks and Recreation DEPARTMENT Approval of Minutes SUBJECT 2-15-90 2 MEETING AGENDA ~ Approval of 2-1-90 minutes DEPARTMENT HEAD SIGNATURE DISPOSITION ~ APPROVED ^ OTHER ^ C~~ o/ roxv~ ~ CITY MANAGER STAFF REVIEW 7/tlY ia..~ cu..hia AGENDA BRIEFING Parks and Recreation c~~ o~ ~ OEPARTMENT SUBJECT Colleyville Riding Club (( ~ (~ 2-15-90 3 = re:~r MEETING AGENDA ~ David Washington, representing the Colleyville Riding Club, will make a'presentaton om the future needs of the Club. DEPARTMENT HEAD SIGNATURE DISPOSITION APPROVED ^ OTHER ^ CITY MANAGER STAFF REVIEW uL /(tlv i~au~ Guob~a ~un~ AGENDA BRIEFING Parks and Recreation DEPARTMENT Lease Agreement SUBJECT MEETING 2-15-90 AGENDAS 4 C1~ o~ \ ~ re:pe Enclosed is a rough draft of a lease with the AARP. , Discussion will evolve around which party, for example, will pay for utilities, maintain the inside out outside of facility, and who is responsible for major repair to the house. DEPARTMENT HEAD SIGNATURE DISPOSITION APPROVED ^ OTHER ^ !.•J )/tl4 CITY MANAGER STAFF REVIEW irul GuWNU II]tl LEASE AGREEMENT Between the City of Colleyville and the Colleyville Chapter of the American Association of Retired Persons (AARP). FOR: Use of building located at 315 L. D. Lockett to serve as a meeting facility and Senior Citizens Center for the residents of Colleyville. ThElocal AARP chapter will be eesponsible for establishing, maintaining and financing their program that will meet the needs of the seniors within the community. Responsibilities AARP: Responsible for the proper maintenance of the property including yard space, shrubs and flower beds, and agrees to water yard during periods of dry weather. ' AARP will not under any circumstances reconstruct or remodel any part or parts of said premises without written permission of the owner. AARP will be res- ponsible for normal household Maintenance. CITY OF COLLEYVILLE: The city will pay the following utilities: gas, water; electricity. The city will repair air conditioning, heating, plumbing or othermajor or minor repairs that cannot be repaired by the AARP. The intent of the agreement is to establish a working relationship between the AARP and city so as to provide an opportuity for the seniors of Colleyville to create a program for the senior citizens of Colleyville. The City and AARP will work together The funding from both the city and AARP is minimal for the project however, if both groups work together goals can be accomplished. AGENDA BRIEFING DEPARTMENT SUBJECT MEETING Parks and Recreation ~ C11 0~ \ 7'exwo ~ Summer Recreation Program 2-15-90 AGENDA ~ 5 The subcommittee of Dawn Quinby, Cheryl Livingston, and David Fain met February 8 to discuss the feasibility of a summer recreation program. The committee discussed offering a program geared toward a summer camp atmosphere versus the traditional summer recreation program. Types of programs, discussed were: -soccer camp -tennis camp -track program -baseball camp -nature camp -basketball camp -cheerleading camp Special events discussed were: -swimming program -baby sitting class -dog show -aerobics -field day -spring cleaning garage sale The committee also discussed the funding of the program through an entry fee. The fee would cover the .cost of the instructor and misc. supplies; advertizement, ribbons, t-shirts, coolers, etc. However, an initial funding of the DEPARTMENT HEAD SIGNATURE _ CITY MANAGER DISPOSITION STAfF REVIEW APPROVED ^ OTHER ^ -.. ~,..~ Laa~ Ca~~oAie~ /19tl7 p.2 program would perhaps be more appropriate in getting the program of the ground. The program would be scheduled to begin June 11 and each camp would be set up in weekly sessions. AGENDA BRIEFING ~R DEPARTMENT SUBJECT MEETING Parks and Recreation Fa .;~; ies use agreement 2-15-90 6 AGENDA ~ Chairman Linford requested this item be placed on the agenda. . A facilities use agreement with the athletic associations basicly has the same objective as the lease agreement with A.A.R.P. In other words, ,the agreement will state which association has privledges to what fields, and the time frame in which the fields will be utilized. The City will also state in the facilities use agreement their responsibilities to the association. DEPARTMENT HEAD SIGNATURE DISPOSITION APPROVED ^ OTHER ^ STAFF REVIEW CITY MANAGER ~w~t. 7/tlY I Cu of \ `. 7'e:r~ . , AGENDA BRIEFING Parks and Recreation DEPARTMENT Arbor Day SUBJECT _ MEETING 2-15-90 AGENDAS ~ Arbor Day i.s scheduled for March 2..4:00 p.m. at City Hall. Enclosed is an invitation. , DEPARTMENT HEAD SIGNATURE DISPOSITION APPROVED ^ OTHER ^ ili CITY MANAGER STAFF REVIEW Clt o/ \ Tezao ~~1/..~wrv d~ Y'uiu/c Qo7l tc~i ~~ ~ ~.~ ,~. o-n. '7~-~i~? 1990. ZL~- .u.~CC ~ ~~`~~~~~ .~ Lov~0 rw. ~~ AGENDA BRIEFING Parks and Recreation DEPARTMENT PUD Developments SUBJECT MEETING 2-15-90 AGENDAS 8 cti~ o~ \ ~ rex~-s 6ahat role does the Park Board wish to play in the review stage of PUD developments? DEPARTMENT HEAD SIGNATURE DISPOSITION APPROVED ^ OTHER ^ STAFF REVIEW CITY MANAGER nav AGENDA BRtEEiNG DEPARTMENT SUBJECT MEETING Parks and Recreation Lease Agreement 2-1-90 6 AGENDA ~ r Items of discussion will include: -Should the facility be of exclusive or nonexclusive use? -Who pays for utilities? -Who maintains the facility? Mrs. Coley will provide more information on the subject. DEPARTMENT HEAD SIGNATURE DISPOSITION APPROVED ^ OTHER ^ CITY MANAGER STAfF REVIEW I Clt o~ 1 rexer ~ /[: //tlY AGENDA BRIEFING DEPARTMENT SUBJECT MEETING Parks and Recreation 315 L.D. Lockett Dr. 2-1-90 ~ AGENDA ~ I cu or ~ Texrr ~ The house at 315 L.D. Lockett Dr. has been designated as a Senior Citizens facility, however the land has not. been designated as park land. The Council has requested a~ recommendation from-the Park Board DEPARTMENT HEAD SIGNATURE DISPOSITION APPROVED ^ OTHER ^ STAFF REVIEW CITY MANAGER .~...,o, AGENDA BRIEFING DEPARTMENT Parks and Recreation c« of ~ SUBJECT Goals and Objectives 2-1-90 8 7'e:~o MEETING AGENDA ~ Enclosed are goals and objectives from last year. Please review them and discuss updating for 1990. DEPARTMENT HEAD SIGNATURE DISPOSITION APPROVED ^ OTHER ^ CITY MANAGER STAFF REVIEW u, i~uv twin Cu~yniu ~1~6~ 1-30-89 CITY OF COLLEYVILLE, TEXAS GOALS AND OBJECTIVES FOR PARK BOARD 1989-1990 One of the first objectives for the City of Colleyville Park Board will be to set some goals for the upcoming year. The goals will be very general, however, hopefully these goals will be attainable. Below are goals in which the Park~Board may wish to advise the Parks and Recreation Department in 1989 and 1990. 1) Provide a Park and Recreation program to meet the diverse needs of the citizens of Colleyville. A) Immediate and short term improvements of Parks. B) Long term planning of a parks system. C) Recreation opportunities and programs for all ages of the community. 2) Provide a master plan for the Parks and Recreation system which will serve the citizens of Colleyville. A master plan is a guide for orderly development. It is a collection of information which illustrates needs and states desirable objectives. The plan must be flexible. 3) Assist in the coordination of the use of athletic fields which are requested by several athletic associations. Requests for use of the fields are in much greater demand than the availability. 4) Recommend city park ordinances keeping in mind that the adoption of the ordinances is the prerogative of the City Council. 5) Establish a joint use agreement with the Grapevine/ Colleyville School District. A joint use agreement will allow the Parks and Recreation Department to provide recreational opportunities for citizens of all ages. 6) Determine practical. means of~maintaining and upgrading existing areas and facilities to a prescribed standard and purpose. "~ 7) Advise the Parks and Recreation Department in the acquisition of park land and development of outdoor recreation facilities, including orderly development of existing park areas. 8) Enlist community interest by encouraging individuals and citizen groups funds, property, and manpower for the development and operation of the Parks and Recreation facilities. 9) Recommend means in which to generate revenue for the Parks and Recreation Department. Suggestions for generating revenue are through user fees, contracting the use of the City Park confession stand, and rental of the meeting room. 1-30-89 OBJECTIVES AND STANDARDS FOR THE COLLEYVILLE PACKS AND RECREATION DEPARTMENT Below are several objectives and standards that will be the goal of the Parks and Recreation Department during 1989. The maintenance of the existing park facilities will be of high priority within the next several months. The general objectives of park maintenance will be: 1. Park and recreation areas and facilities should have a clean, orderly appearance at all times. 2. Areas and facilities that are heavily used should be developed and maintained. 3. Areas and facilities should be maintained to create a safe environment. 4. Establish routine maintenance program for each park and facility. 5. Create daily, weekly, and monthly work schedules with priorities; keeping in mind that the schedules must be flexible. The recreation program:_is-presentiy~cr.eated,arid.~~pansored by youth associations in Colleyville. In the past the associations have organized and partially maintained the existing facilities. The associations which presently exist are: Boys Baseball, soccer, Girls Softball, and Pee Wee Football. There is~a tremendous turn out for these programs. Presently the Parks and Recreation Department is coordinating the use of the facilities with the associa- tions. The objectives for recreation will be: 1. Continue coordination with the existing associations; establishing guidelines for the use of facilities by the associations. 2. Develop a calendar of recreation events. 3. Coordinate with GCISD a joint use agreement for use of athletic facilities. 4. Offer athletic programs utilizing GCISD facilities. AGENDA BRIEFING DEPARTMENT parks and Recreation SUBJECT Summer Recreation Program 2-1-90 9 MEETING AGENDA ~ cu or ~ Tea~• ~ This item-was requested by Alan Linford. Brochures will be available at the meeting to gather ideas. DEPARTMENT HEAD SIGNATURE DISPOSITION APPROVED ^ OTHER ^ CITY MANAGER STAFF REVIEW ~(: l(tlY AGENDA BRIEFING ~ e ~ ~ Pte. Pow Ui A ~ ~~ ~Y^'~ W ~ R-~~cC,ZT ~ QO.JO ( N t.-i ~ HT dR k. Kern 6108 Lockett Colleyville, TX Colleyville -Waste and Spud ~,-t~~ ~s ~~ C C~. Q ~_ ~_ Colleyvilie's Tax Base Zooming- Sales Tax Snow Balling -Our council wants more. Raise Tax Rate- Raise Water Rates-Raise Sewer Rates-how else can we afford another consultant to receive $34,000 for a study of city parks? Rather than a park consultant we need a study as to what happened to all that expertise-all that dedication-expres.~ed in the 1988 election campaign. I should not object to sewer rates going up. l and hundreds of others are still waiting for City Hall to get off Dead Center-or whatever-and complete a sewer program promised in 1973. So, instead, we got a $34,000 study on parks. Dick Ballenger had the foresight for a storm file system for Br~tnsford Road-He move ut sharply-completed tiling and back fill along his property line. Why not the and fill in the five foot ditches along both sides of Bransford'? Widen the present twenty foot road to thirty feet-appearance and safety wise it may not cost as much as the $34,000 park study. At Bransford and Lockett there are giant oaks-18 and 24 inches in diameter- mare than a century old. One is dying because utility line trimmers failed to seal 6 and 8 inch stubs. The city has done nothing about the 6 foot weeds and vines that cover the two oaks - as well as a few young oaks. I ask the council to actually see the junk trees- The abandoned shacks and the white elephant property at 315 West Lockett. Thi.S area once cleared would make an ideal jogging path. The four acres at 315 Lockett-should be filled in (it is dead center in a flood plain). The house-once renovated could be a youth center-that is- if City Hall will acknowledge that Colleyville North of Route 2b. Aiso pays taxes and yes-we do vote. ~. 4 :~... . ~~ ~~ ~ ~ ~~~sA~~ o ~ ~ a ~~~~~~~W st rs CD % g ,~ ~ ~~ ~~g dos ~~~~ ~~st~~. ~ ~ ~~ p~,~~ a ~~~~ ~ W~~ ~ ~. `~ ~~~ ~a~ aa~ ~ 5~.~~ ~~~~.~~ ~ s~ ~ ~~~ ~ ~~~~}~ v~ ~~~~~ n n,~i ~ 70? ~~ ~~s~~ ~ ~~:~.: ~ ~~ $~~ c ~ p $5 ~~ ~ 3~ /i \` ~ ~. g ~. ~ k ~ ` U~~ ~~ ~ ~ ~~ ~ ~~ ~. g~ ~~ ~` e ~ ~~~. ~~~~e ~ ~° _^ ^! _a ~~~~ ~ ~ ~~~~,s ~~~~~ ~ ~~ ~ ..~ ~.-~-~ .~~: