Loading...
HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-2/1/1990~as~ 1 Q o ~~~~^ ~' an ~i-z~- ~~tY of -_ ® Il~ Texas AGENDA PARKS AND RECREATION ADVISORY BOARD February 1, 1990 7:00 p.m. 1. Call To Order 2. Approval of 1-4-90 and 1-11-90 minutes City Hall 5400 Bransford Rd. 3. Update on Park Master Plan - Schrickel, Rollins and Associates 4. Update on Mill Creek Park 5. Discussion and consideration of user fees charged to athletic participants, and users of other park and recreation facilities 6. Discussion and consideration of lease agreement with A.A.R.P. for use of facility located at 315 L.D. Lockett Dr. 7. Discussion and consideration of designating property at 315 L.D. Lockett Dr. as park land 8. Discussion of goals and objectives for the Parks and Recreation Department 9. Discussion and consideration of a summer recreation program 10. _.Repflrts A. Parks and Recreation Department B. Park Board Chairman C. Other committee reports 11. Other Concerns 12. Adjourn DF/df P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 281-4044 AGENDA BRIEFING DEPARTMENT Parks and Recreation ~~, a~ ', SUBJECT Approval of Minutes /~ ~ MEETING 2-1-90 AGENDAS ? Approval. of 1-4-90 and 1-11-90 Park Board minutes. • DEPARTMENT HEAD SIGNATURE DISPOSITION APPROVED ^ OTHER ^ CIT1( MANAGER STAfF REVIEW ^~ lw4: ~~ev PARKS AND RECREATION ADVISORY BOARD MINUTES January 4, 1990 The Colleyville Parks and Recreation Advisory Board was called to order by Paul Vigiletti at 7:15 p.m. following the pre-meeting of the Colleyville youth athletic association. At the pre-meeting City Manager, Bo McDaniels elaborated on the current financial limitations affecting expenditures by the City in response to the requests made by thy. Baseball Association for facility improvements and maintenance. Present at the meeting were Lila Coley, Alan Linford, Cheryl Livingston, Mary Lou Brieger, Don Wood, Nick Martine, Paul Vigiletti, David Fain, Parks and .Recreation Coordinator. Absent: Dawn Quinby. Guests: Terry Cheek, Bo Bass, and Suzanne Sweek of Schrickel, Rollins and Associates, Representatives of the Colleyville youth athletic association (John Leitenberger, spokesman) Bo McDaniels, City Manager, Gary Cantrell and Sammie Bolling of the Planning and Zoning Board. Minutes were approved unanimously with no corrections. Old Business 1. The Park Master Plan report centered on a summary of the citizen survey results and park standards as applied directly to Colleyville. How Colleyville compares to other cities in sports participation provided pertinent information for later items on the agenda. Details will be made available during the public meeting January 11, 1990 and be published in the Master Plan. Mary Lou Brieger requested that personal invitations for the public meeting be sent to Grapevine/ Colleyville I.S.D. Administration,~principals, and School Board. Colleyville City Council and Colleyville Planning and Zoning Board, since programs directly affecting them will be discussed. It was decided that the Chairman of the Park Board would be the moderator and City Staff would collect speaking requests and time each speaker. The Park Board would be present to help answer .any questions from 7:00- 7:30 p.m. Action Items Extensive discussion of requests presented to the Parks and Recreation Department for improvements to the athletic fields by the athletic association resulted in postponement of funding decision until January 11 so additional information could be considered. Reports A. Election of Officers for 1990. Nomination were taken from the floor. Elected were: Alan Linford, Chairman Dawn Quinby, Vice Chairman Lila Coley, Secretary B. Consideration of Article II, section 7 of Parks and Rec- reation Board Standard Operation procedures. The Board choese continuity over enforcing this section, but made clear the need for regular attendance during this critical policy making time. Other Concerns Lia Coley announced the AARP center was open and ready for regular meetings. She had a wish list of wall clock, microwave oven, steel shelving and a card table for the center. Meeting adjourned: 11:32 p,m. Respectfully Submitted, /`%~/ / / ~~ ~ jr Mary LG o'tz Brieger /~~`~J~ Secretary, Parks and Recreation Advisory Board ~~~~ G~~ Davi F in Par and Recreation Coordinator MLB/df PABICS AMID REGREATIOPI ADVISORY BOARD 11tIiI1[UTES. ~?F JAISiUAAY 11, 1990 ~ :HAIFsPtIAId ALAPI LIIdFC~&D GALLED THE 1~IEETIPIt; TCy c~kDES Ft~LLd~a7I1~I0 A PUBLIC HEAAIIrtu CGPIDUG.TED BY SCHAIGKEL, Bt~LLINS AI+ID ASSdGIATES. ISdIEPsSBEBS FI~ESEPIT: 11e4AFsY LOU $RIEGEA, LILA COLEY, ALA11i LII1IFOfiD, CHERYL LIVII~IGSTOPI, PIICK 1~lIARTIPIE, DA#7PI ~~CTIPIBY, FAUL VIGILETTI ATdD D4PI ~p~`c~~1D. FAAKS APID kEGi3EATI0I~I ~14OBDI1tiIAT~ -k, DAVID FAIPI. ~JI?~li LITEPILEBf'iE1; PSESEPITED r~?ST SHARIPIG PROFQSALS FOIE II~+tFI~dVEMIEPiTS T~~ THE FsASEBALL APID SOFTBALL FACILITIES AT CITY PARK. THE PAG~FGSEU II`~IPFIC~;TEIStIEI1iTS WGULTr~ ALLGW F~?A 15(IULTI-USE GF ESISTIPIr FIELDS A15ID WOULD COST API ESTIPIIATED $55,143. OF THIS Ai}tIOUPIT THE ATHLETIC ASSOGIATIOISiS WGULD FUND $10 ,'~ 05 , SPOPISOBS 4tFOULD C411ITAIBUTE A1~I ADDITIOIIIAL $14,625 APID THE CIT`I WOULD FUPID THE REPIIAIPIIPIta ~2a,613 {$11,613 FROflti THE 199G PARKS APID REGkEATIOPI VPEBATI1~iG BUDCaET AItiiD $18,000 FAOISQ THE PAI;K FUPID~. DAVID FAIN STATED THAT DUE TO FERSOPIPIEL LII~IITATIfaPIS THE TII~IE SCHEDULE AS PAESEI~ITED BY THE ASSGCIATIGISi ~IfGULU BE VERY IIFFIi:ULT FOR HI2~tI TO I',tIEET. DAWPI ~UIItiIB`I P,tIADE A I5IIGTIOPI THAT THE BOARD ACCEFT THE FF3OFnSALS 1~tIADE BY DAVID A1wiD THE ASSOGIATIOPI AIYD FEGDIStIAtIEI+ID AT THE PdEKT CITY COUP,iGIL IStIEETIi~iG THAT THE GOUI~ICIL APPAQVE THE X13,000 L~IFENDITURE {JF PARK FTJPdDS. P~IIQTIOPI SECOPIDED BY CHERYL LI'JIPIdST!:`•PI. IStIOTiO1~ PASSED BY Vc~IGE VcjTE. IdG V~~IGED c:~pPcjSITIi~id. DAZ~:aPI !~UII1iEY PIIADE A :~IOTIG~Pd THAT DA*~ID FAIPI ~t~fRITE A LETTEF TOPdIOFi8O'r1~ TO THE SCHOOL BOARD COIIICEAI~IIIrica THE PROPOSED USE APID INIPR4VEr+iIE1wITS 4F THE FIELDS BEHIIIID THE ELEPdIERITAAY SCHOOLS. BtIGTIOPI SEC'~aPIDED ELY I~IAI~Y LOU BRIEGER. I~tIfJTI~?PI PASSED BY VOICE MOTE. 11IV VOICED OPPuSITIOPI. THE PIEXT FAAK i4DVIS~7RY BdAFD IYIEETIIQG WILL BE HELD GN THE FIRST THURSDAY IPd FEBRUAB`I. I+,dIEETIPIu ADJOUAPIED. kESFEGTFULY SiTBIStIITTED, ~~ ~~ LILA COLEY SECAETABY, PARKS API AECAEi~TIGP,i ArrVISuA x BCiA&D ~) ' ~C~tit DAV F IISI FAHKS API ECBEATIOItii C.DGAriI11iATGA Dawn Quinby, Vice Chairman Lila Coley, Secretary B. Consideration of Article II, section 7 of Parks and Rec- reation Board Standard Operation procedures. The Board choese continuity over enforcing this section, but made clear the need for regular attendance during this critical policy making time. Other Concerns Lia Coley announced the AARP center was open and ready for regular meetings. She had a wish list of wall clock, microwave oven, steel shelving and a card table for the center. Meeting adjourned: 11:32 p.m. Respectfully Submitted, _~-, ~ ~~ ~ Mary Lo`Ci Brieger /~ Secretary, Parks and Recreation Advisory Board ~~~~~ Davi F in Par and Recreation Coordinator MLB/df P~ RI<~~ A.I'dL7 REC~REi4TIriI~T piL?~II~tJR'Y BC7AP.L I~1III~ILJTES Februar*~* 1, la+~n T he ~:olle~;~il3e Parks end recreation ~d ~ivor~ Board I~~~ieetin~ ;~r;~~: celled to order by Ghairrrian Alan Linford at ?:1~`~ P.I'~I. at. Cit}~ Hall. ethers ~z-e~erst ~~rere -I~Iai-~,r Lou Brieger, Lila i::oiey, I,:+a~ id Fain rFark ~: and Pecreation Cc+ordinat.or~, t?im Ham.pton rAAP.P Pre: iderit}l ~:vherT~l Li*,~ingston and I~iick i~€Iartine. L~aS~-n ~,:tuinb~f arrived late. i°~~iinute.~ of the ~fanuary nth e.Iid 11th nzeeting~ r-rere appraT~ed j_x~ianirrsoLi_1~~- Torrtf illirek: e t i+~ Su~aline Sweek of ~cl~irickel, Rolling slid ~:svociates lead a discussion of the interpretation of the IJark and a;_ i-~a ~ i a-~I t ~,_;s~ lY*TPT.}T r'~ ~ L l~ t--~~ follosArgd ~1 y ars t_lpd~lt-~ on tl iE'- ~rogre{:~~ L}f the arl~ I~rIaster Plan and the feasibilit*:~ of the proposed I~lIill Creek Fork Lila ~~ole=•,~ rriacie ~ rnot-ion t.o table cii~ussion and +~on:~ideration ter Liver fees chal-ged to athletic participants, and users of other 1~+:~rk ~.Iid recreation facilities- t~llotion pas:~ed }.~Iiariiliiously. L?a~.~id Fail i ansi re~--reventatiLres- of A.~ P.P -~ ?re r+~que~:t.eci to prey+are recarnrriendationV for the 315 L. U. Lockett leave agreement tr lr l;resente~ i at a ia.ter +-~ate. L~~.~ n ~uinb*,~ rnade a motion that- the Board recanimend to the ~~it.=,~ ti::ouncii that the 315 L. P. Lockett property be desigrliated +~?fficis~i City Park Lelici. T'~'Iotion passed ~~Iianiniously. Di~rLS~~i~ ~n of gaals anal objeUt.i;yes for th? Fark ~ xnd Recreation i?epart-client arras tabled due to the late hour. 1 ~~;~Tz~ i;~~_zinl~cr n-tade a rnatian to ~~a~f-panes the dis~st.xS~zan an+~ cazisideratian of ~ tuzramer recreation program. I'~Iatian passed tin~?"ilrt~a~ ltil~ . r~aT~ir_~ Fain, ~her~,~l Li~~ing~t.an :end L~~~rn wink ~? Srytere appalnt.ed to present- recammend~itianv far this program at t t i~ z iext. z ~-zeFt.izig I~Ia Re~~art~ r~~r Ot.her ~ancerns presentPd- T+~ierting a~~i ja~~.rz ie+~ ~J~cnartf~~11~T ~;L1~:lI'fl:tt.~'ta .1 ,~u..~ 3• r ~i ~c/t/~/ Lila male*->f Secretar;;f j Parks anr~ Re-:re~tion did ~-isar~* ]~ :~() P.T~tI. 'A ~ ~~ .r ~~~ ~E~t~ICl F~ln Parks and RFr_reatian t::oordinextor AGENDA f3RIEf=fNG Parks and Recreation cu of DEPARTMENT Park Master Plan SUBJECT 2-1- 9 Q 3 re:rr MEETING AGENDA ~ Schrickel,.Rollins and Associates will update the Board on the Park Master Plan. Presentation will include: 1) Review Public Meeting 2) Mill Creek open space 3) Recommendations for Master Plan a) Service zones b) Key open space opportunities c) Facilities developmemt d) Conceptual plans for parks e) Costs of Park development DEPARTMENT HEAD SIGNATURE DISPOSITION APPROVED ^ OTHER ^ 1 CITY MANAGER STAFF REVIEW ~t. ~/sv AGENDA BRIEFING AGENDA BRIEFING DEPARTMENT SUBJECT MEETING Parks and Recreation User Fees 2-1-90 5 AGENDA ~ i a~ o. ~ ~ re:a• During disscussions with the youth sports groups, user fees have been mentioned as an option to assist in the cost of providing and maintaining athletic fields. Enclosed is information from other cities about user "' fees. DEPARTMENT HEAD SIGNATURE DISPOSITION APPROVED ^ OTHER ^ ~)/nv STAFF REVIEW CITY MANAGER Ar.-ended c-o-aa - - -- - ~ ~ Res . ho . 398 CITY OF MArSFIELD PARK S RECREATION DEPARTMENT 1305 E. EROAD STREET 473-9371 ATHLETIC POLICIES 1. The athletic fields shall be used on a first come - first serve basis. However, should a team or group want to reserve a field for a specific time and date, an application may be obtained from the Park Delegate (Cit}• Employee) and will be submitted before the Park Board. 2. The Park Board shall meet with and coordinate all athletic activities that take place on City owned or maintained Park facilities, 3. Reservations will b e approved by .the Park Board. The Park Delegate (City Employee) shall be responsible for collecting all monies from said athletic groups for required fees and deposits. 4. Reservation fees and/or deposits for all facilities will be accepted on an in person basis only with all deposits and/or fees paid in advance (cash only for out of town applicants). S. The Park Delegate (City Employee) will, upon receipt of all monies due and approval from the Park Board, issue a receipt and a permit. 6. An}' group, league or team ntifizing said athletic facilities will reimburse the City for lighting said facilities based on current T~ Electric utility rates. 7, The City and its employees shall assume no responsibility for any property placed On Or In 1tS faC111t1e5 Or grounds. :urther, the Clty and employees of the City are released and discharged fror•, any and all 112D111t}' fOr 10$$, 1.^.~Llry, Or dam2ge to persons or propert}' that :~a}. oe sustained by the use or occupancy of the facilities. b. ~;?V ~L'OL•? :SSln~ 522Ci FaC111t2_S 2or2e5 t0 leave the preen'SeS '_ c5 bOOC Or getter COndiLlOn ttlan tint wh1Ch e)aSted prlOr t0 tnelr l=S2ge. 9. fig religious service or partisan political gatherings shall be permitted on said facilities. Religious groups shall be permitted to use tie facilities for activities of a non-religious nature. lU. -.nr group using said facilities agrees to assume all responsibility for an)' dalia~eS Or I:I~L'rle5 dOP.e t0 the premlSeS a5 2 result C= their uS2~e. 11. C1aS5 COnt&:^ErS designed t0 COOtaln a D2V~9_rage =nLenGed ZOr ~l1mS^. cor.sumptio:~ are strictly' prohibited in all city parks. 12. f:lcoholic beverages AP.E IvOT permitted in the buildings, pars:s, leased facilities or parking Iots. i3. Igo camblir.g shall be perr..itted on the pre,;,ises of any City part: o= leased faCl],1tV, 14. 1~0 loitering shall be permitted on the premises a__'ter 11:00 p.m. at any of the Cit}• parks or leased facilities, unless otherwise posted by the City of Mansfield. 15. Any group using said facilities shall agree to abide by and conform with all rules and regulations, which may be adopted from time to time by the Park Board and/or City Council. Included would be an}• and all alterations that might be imposed on the operational hours and utilization policies of the department. 16. All groups using said facilities shall comply with ail 1aa•s...iederal, State and Local...including all ordinances of the City of Mansfield and all rules, regulations, and requirements of the Police and Fire Department. 17. Any groups requiring additional services which are not normall}• yzovided by the City...such as special sound and lighting equipment, additional stage facilities, extra electrical and utility services, etc...must be furnished solely b}• the individual group who agrees to assume all necessary expenses, including permits and inspection fees. I8. Any group, league or tea^: mal;ir.g application for said facilities wall no= discriminate against any persons on the €rounds of race, color, national origin, religion, or see: while using property owned by the City of Mansfield. 19. Groups having reservations fo,: a.facilit}* shall be permitted to use only t'r.a area(s) which were designated to them at the time the reservation was approved. 20. Lolitical displays and adrertisements must be approved by the Director of Public Services or an appointed delegate. 21. The Lary: tGard raserves the :fight to refuse any g:0up the privilege ~_ ilSing am ~2C1Ilty =0r Slx (6) mOntaS 1S, CL`ring the grOUA~S uSe, tn° acility is abused er damaged. Any group charged with a second occLrrer.ce G= SL'Cn cDL:Se 4711 be bcrteG C:OLl ;.jai:ing .ur.her r~_SerVa.lOnS. in addition, sny =_rst occurrence dee:;ed fla€rant by tae Park Board mar be barren 1nGe~1P,1tEl}~ :rom string :urt'r.er applications Gr reservations. 22. Special perc:ission for out o= town reservations may onl} be r,.ade with tae consent of the Lark 5oard. ~~. 1~0 Oral 2gr2e::1ent5 fOt L`52 OT cP.; I2C111tV Shall b? Vg1id L11 reser~-atio^s ...~st be approved b}• the ?ark Board and conf_r:~ed wit:, a ::ri_tea perr:i_ s_~ned b}• the ?a:~; ..legate (City ~r.:p'_oyee), ~~. Tae :pp l.C2nt/.C,pO%SOr O. hls c?pDintEd :epre52^tatlVe r2Ce11*ino the per-:,t and con=_ru,ing the res2rat_Cn Shall be p'esen. 2t ..fle tl^1e Of tae scheduled activity. This person and/or group shall be Ii able :or any and all dama6es tha_ should occur and shall be responsible to the City o~ N.ans~ield in the event that a problem should occur. 25. 11 or a^}• portion of any deposited monies car. be withheld if it is Geter.,._n°G by t~"1e %lt}' pt :.an5=leld Qr ?ari: 30ard ~h2t 2P.~~ t2Clllty _S ca-ag.d, proper ~ iGSt c: ~s -_st::ate=. 26. Only City personnel shall be permitted to operate any equipment [hat is owned by the City. 27. If it is determined by the City or Park Board that any group or individual is utilizing indoor or outdoor facilities for profit, the City or ?ark Board ma}• charge said croup or individual a fee to be determined by the Park Board or terminate use of City owned or maintained facilities. 28. Programmed activities conducted through the Park Board will have priority over all other reservations. 29. The general policies and rules governing the use of any and all facilities may be changed at any time without notice by the Park Board. All decisions by the Park Board will be final authority in any changes or disagreements. Upon written notice by parties to any disagreements, the Park Board will ford*ard its findings to the City Y.anager for Further deliberation and action. 30. The athletic fields and facilities should be used with the primary objective being sportsmanship. Any individual or group utilizing these facilities who commits an act that is considered by the City or Park Board to be unsportsmanlike conduct or physical violence, will be suspended. That individual or group shall be notified and a hearing(s) will be set before the Park Board to determine the length of suspension in accordance with any and all-laws and regulations governing the various sports activities. _ y 31. It 1s required that all adult teams subinlt a team roster with their applications to verify that they nave a minimum of at least SO» of their players who either "Live or 'Work" in the City limits of Mansfield. A participation fee in the amount of $20.00 will be levied by the Park Board in accordance with individuals who do not laser the "Live or k~ork" rule. The official team roster will be supplied with an application. The following ir.foralation is reeuired: ~, PLA`_~r^.S r,DDR~SS ~. PLAI~P.S PIiO\E ICJ"iBP.R 5. r*iPLO~~RS ADD?ASS b . E*:PLO1'RRS PHOI~F I~ruMBER :'r.ere is no additional fee for c ilcrer. Fho are attending a school c;ithin the ":ans:field =ndepende^: School District. .~`.~. T:1e (10:..5 ,.... _ao ~+':c1C17 pa'i:S, ^._a~'~'OL'nd5 aita '°Cre2t10^.al 2reaS a:2 O',~e^. CO :h2 7::D11C are c.OO a..... L`nt_1 1'_.OO r.... L"_eSS Otn_rw15e pOS.cG Ot. , t1e C1;~' Ot *:ar.Stleld. 33. The A:aerlCan SO:tball AS$OC1ct10n (.S.A.), the tJnlteG States S10wp1tCh SOttball LSSOC_aClOn (T:S..~+.5.."-.. ) 2nd C:',e T°_::a5 Ai.1a.2L•. F`.:..1FCiC Federation (T.n.A.F.) are the governi:g bodies of all sport programs offered under the administration of the City of ?~ar.sfield ar.d I:ansfieid Park t~,0a. d . The rules, regulations and pol_clcs es..ad__shed by ,.he _....~..F. and those su~lementarv rules, regulations and policies establ_s:,ed ~r the ~i o: .:ar.s...ld and '.:,:asfield Parks Board _ :ai- oe _:,~ ~ov.~r-:_n~ po'_ic_e5 0. ~i;s spo-~ ~rccra:-. March 18, 1988 Mrs. Kathryn Howard City Secretary City of Mansfield 1305 E. Broad Street Aansfield, Texas 76063 Dear Kathryn: ~~~ ~.r ~r ~~r a.~ _-- - TUELECTRlC .-~~ '• `~ ~ ~ ~ `~ RJR 196 - `'' ;; ~~.,,.~, 6 ~ N 1 L. < <~ ~ ~~ ~- ~~• ~~ N .~ .: ~~ ~bti, ~`~ C~JbEZ~~`.-Y '~•/~ ~~`y. r 11~~:r.r~r•~I Re: Electric Service Costs for Ball Fields and Tennis Courts With the wattage and number of lights now in place and with billing under Rate MS (Municipal Service) presently in effect, the hourly operating costs for ball fields and tennis courts in Mansfield are as follows: Meter Multiplie r Tennis Courts 24 1000W (24 kwh/hr) 36 ~ 1.60 ~ 1.20 North Park 120 1500w 240 ~ 11.75 ~ 8.70 (180 kwh/hr) McKnight Park(Per Field) 108 1000W 600 ~ 7.50 ~ 5.55 (115 kwh/hr) Gever Field 66 i500w 60 ~ 6.40 ~ 4.75 (99 kwh/hr) Please let me know if jrou have questions or need additional inforT~ation. Sincerely, A. S. Dechert Community Manager Billing Months May-Oct Nov-April F.O. Bor. fifi7 f.rlin~con. ; cxas 7600•:-0SS', S 1 i ?'S-: i71 CONCESSION STAND AGREEMENT FOR USE DURING BASEBALL/SOFTBALL SEASON CITY OF COLLEYUILLE OBLIGATION 1. Provide electricity and water. 2. The City of Colleyville will not buy equipment for use in the concession stand. If an association purchases a piece of equipment, the equipment will become the property of the City of Colleyville. 3. All equipment will be serviced by the City of Colleyville. 4. If equipment is to be properly serviced, all mainten- ance problems must be reported to the Parks and Recreation Department by 10:00 a.m. the following day. 5. The City of Colleyville reserves the right to monitor all financial transactions. CONCESSIONAIRE OBLIGATION 1. Operation of the concession stand will be by either the Colleyville Girls Softball Association or the Colley- ville Boys Baseball Association. The girls association will have the right to operation on odd number years and the boys will have the right to operation in even number years. The association that is designated as operators of the concession stand on their designated year must submit in writing to the Director of Parks and Recreation by March 1 of each year their desire to operate or not to operate the concession facility. If an association does not desire to operate the concession stand, the other association will have first rights to operation. 2. The concession stand will be operated for all scheduled league play and tournaments. The Parks and Recreation Department will inform concession operator as to the days of operation. 3. The concession hours will be set according to the game times. 4. The concession operator will turn on and off all lights to the fields. ~ 5. The concession operator will open all restroom facilities before first game and will be secured after play . 6. The concession operator will secure the building after each night's use and will not allow unsupervised childern into building. 7. Revenue generated will pay for the officials that are contracted through the associations. The officials are to be paid each night. Each association must submit in writing the amount to be paid each official before the season begins. The amount to be paid each official will be filed with the Parks and Recreation Department. 8. Each organization will comply with the Tarrant County health codes. 9. Concession stand is to be cleaned daily and kept clean throughout the season. 10. The guidelines for use of the concession stand can be altered or updated at any time as deemed necessary by the City of Colleyville. 11. The concessionaire will be required to pay tax on items as set forth by local and state regulations. The City of Colleyville reserves the right to terminate this agreement for failure to comply with the above rules or for unhealthy or unsanitary conditions; provided the operator does not correct the problems after having been notified. This constitites an agreement between the City of Colleyville and Association. Signed Date Signed Date CONCESSION AGREEMENT CITY OF LANCASTER The City of Lancaster hereby grants unto concessionaire the concession rights and privileges to sell and supply the public with all confections, food and cold drinks. The concessionaire shall pay the agreed sum to the City of Lancaster for all concession operations conducted under this con- tract. A. Concessionaire shall not employ individuals under sixteen (16) years of age. Any individual under eighteen (18) years of age working at the park concession operation shall be under the direct supervision of an adult. All park concession operation employees shall conduct them- selves at all times in a manner acceptable to the City. B. The City shall provide adequate trash receptacles in the area being served by this operation, and provide regular trash pick-up. Said con- tract shall be subject to the Following express conditions, the viola- tion of any one of which shall be sufficient cause for the cancellation of this contract by the City of Lancaster. C. Concessionaire shall execute and deliver to the City of Lancaster at the time of the execution fo the contract, a bond in the sum of ONE THOU- SAND AND NO/100 DOLLARS (1,000), issued by a Surety Company authorized to do business in the State oi- Texas and maintaining a resident agent in Dallas County, conditional upon Concessionaire's full and faithful performance of all of the terms and conditions of the contract. D. Concessionaire shall. carry insurance, with a company acceptable to the City and authorized to do business in the State of Texas, in the fol- lowing amounts: Public liability insurance in the amount of three hundred thousand dollars ($300,000) bodily injury (including death) for each occurrence; one hundred thousand dollars ($100,000) property damage Eor each occurrence; and three hundred thou- sand ($300,000) product liability for each occurrence. E. Signs: There shall be no undesirable advertising signs or advertising matter displayed inside of the portions of the structure. No signs may be placed on the outside portions of the structure. F. Supervision: The City of Lancaster shall have the right to supervise the manner of exercising the privilege hereby granted and the conduct of concessionaire and those under him. G. Location: Only those buildings designated as concession buildings will be used. No outside sales will be allowed. H. Hours: The City of Lancaster reserves the right to regulate the hours that the stands in the Park remain open. I. Sales of Commodities: 1. Concessionaire shall at all reasonable time keep for sale and supply the public with all brands of cold drinks, candy, chips and other commodities, for which there is or shall a be a rea- sonable demand, the price of which shall at all times be regu- lated and supervised by the Parks & Recreation Director. Con- cessionaire may supply beverages through the use of fountain- type cups. Concessionaire will not be allowed to sell drinks in glass containers at any time. 2. Concessionaire will not be permitted to sell beer or intoxicat- ing beverages. Concessionaire will not be permitted to sell fruits or vegetables. Concessionaire will not be permitted to sell any type of chewing gum. Concessionaire will not be per- mitted to sell any type of tabacco products. All City, State, and County and other governmental regulations relating to pub- lic health and other factors shall apply, and shall be strictly observed by concessionaire. 3. No sales with any element of chance shall .be made by conces- sionaire. 4. No hawking or noisy canvassing for sales shall be made on any part of the grounds of said Park by concessionaire. 5. No novelties or school supplies shall be sold on said Park. 6. Concessionaire agrees to abide by any agreements between the City of Lancaster and other vendors. J. Cleanliness: The business shall be conducted in a clean, orderly and legitimate manner and in accordance with existing ordinances and laws regulating Eood establishments. No rubbish, glass or bot- tles of any kind shall be thrown upon the grounds or in any build- ings by concessionaire or anyone making sales under or for him. The premises of said Park, in and around the concession places, are to be kept clean and sanitary. No bottles or cases of bottles shall be left anywhere on the park or grounds. K. Waste Water: Concessionaire shall not throw any waste water on or around any trees or shrubbery in the Park, and shall dispose of such water through sewers or in such a manner as not to injure any growing plants or grass and so as not to be unsightly. L. Sleep: No one will be allowed to sleep or remain in a Park conces- sion stand overnight. M. Liability: The City of Lancaster will not be liable Eor any loss or damage sustained by concessionaire. Concessionaire shall hold and save the City of Lancaster whole and harmless from any and all claims for damages of whatsoever nature and kind, suffered or as- serted to have been suffered by the person or property of any per- son whomsoever growing out of our resulting from or in anywise connected with the exercise of the privilege herein granted. N. Electric Light and Power: Any additional outlets for electricity, water or any other utilities desired by concessionaire operator shall be installed at his expense, and only after approval of the City Build- ing Official. Any additions will become a permanent part of building. 0. Sublet: 1. Concessionaire hereunder shall not sublet or assign this contract to any other persons, or any privileges conveyed herein. 2. That in case any employee of concessionaire is found will- fully violating any law or ordinance or the terms of this contract, or becomes objectionable and offensive to the good order and use of said grounds, the concessionaire shall be required to remove the said person from his em- ploy. The City of Lancaster may terminate and cancel this agreement at its option. P. Alterations:. It is specifically understood that any changes or alter- ations within any of the concession stands (including painting) shall not be done by concessionaire. Q. Payments: If concessionaire should default in the payment of any in- stallment of the rent or of any other sum provided for under this con- tract, as the same becomes due and payable, or should any execution be issued against concessionaire, bankruptcy proceedings be begun by or against concessionaire, or an assignment be made by concessionaire for the benefit of creditors, then and in any such case all payments for the balance of the term shall, at the option of the City, at once be- come due and payable as if by the terms of this contract it were all payable in advance; or at the City's option this contract shall become null and void. R. Special Conditions: Concessionaire understands that no vehicle may be parked on the property in other than designated parking areas. Per- sonal vehicles may be used to make deliveries to the concession stand but must be parked in the designated areas immediately after unloading/ loading. S. Additional. Concessions: It is expressly understood and agreed by con- cessionaire that the City of Lancaster reserves the right to operate any additional concessions other than those granted to concessionaire herein, in the event that the City of Lancaster determines that such additional concession services are in public interest. T. It is further understood and agreed that the concessionaire will vacate the premises without delay upon ten (10) days notice in writing by the City of Lancaster in the event this agreement is for any reason can- celled, and at the termination of this agreement and in case the con- cessionaire fails to vacate the said premises upon said notice afore- said upon cancellation or at the termination of this agreement, the City of Lancaster shall. not be responsible for any damage that might occur to said concessionaire by virtue of the City of Lancaster for- cibly entering and dispossessing the said concessionaire, and without prejudice to any remedies which might otherwise be used for possession or for arrears of payments. U. Concessionaire shall. not discriminate against any employee or applicant for employment, and in providing the public service specified in this agreement, because of race, creed, color or national origin. Conces- sionaire shall, in all solicitations or advertisements for employees placed by or on behalf of the concessionaire, state that all qualified applicants will receive consideration for employment without regard to race, creed, color or national origin. V. Concessionaire shall pay to the city of Lancaster the agreed sum in two (2) payments. The first payment shall be due on or before June 15, 19$8, and the second payment is due on or before December 15, 1988. Any additional fees above the minimum amount are due with the second payment. 1. Each payment is to be accompanied by a listing of each day's re- ceipts. The concessionaire's financial records pertaining to the park concession operation shall be subject to reasonable inspection by the City at any time. 2. Concessionaire shall provide the City of Lancaster with an annual financial report pertaining to the rights granted under the con- tract. The report shall include both revenues and expenses. The City of Lancaster reserves the right to require that the report be certified by a certified public accountant at concessionaire's expense. CITY OF HURST PARKS AND RECREATION DEPARTMENT PRIVATE SOFTBALL TOURNAMENTS POLICIES AND REGULATIONS The City of Hurst will make available the Hurst Athletic Com- plex for private softball tournaments provided that the tour- nament sponsor adheres to all guidelines, rules and regula- tions set herein. 1. The 'Hurst Athletic Complex may be reserved for non-City sponsored softball tournament play only during September and October. A minimum of one month notice must be given prior to the requested date. All requests must be made in writing to the Recreation Superintendent. 2. Tournaments may be played only on Saturdays and Sundays. Game times may start no earlier than 8:00 A.M. and end no later than 11:00 P.M. 3. Tournaments must be sponsored by corporate or non-profit organizations. Tournaments by individual teams will not be permitted. 4. Organizations seeking approval to host a softball tour- nament must provide the City with a certificate of insurance for liability (Public Liability Insurance: $1,000,000 Personal & Bodily Injury,. $250,000 Property Damage), naming the City of Hurst as additionally insured. This must be received by the City at least one week prior to the tournament. 5. All games played must use a minimum of one umpire per field. At least one umpire per field must be from the Hurst Parks and Recreation Department designated local association. In the event the local association is not able to provide the adequate numer of umpires, the Parks and Recreation Department reserves the right to approve umpires from outside the local association. Umpires must be compensated at the rate of pay for City league games. 6. The use of official scorekeepers is optional, unless the tournament sponsor wishes to use the scoreboards. If scoreboards are used, the City will schedule scorekeepers for all games. Scorekeepers must be compensated at the same rate of pay as City league games. ~. All concessions will be operated by the concessionaire who holds the annual contract awarded by the City of Hurst. Private Softball Tournaments Page 2 8. Fees and Charges: The City of Hurst has established ath- letic field maintenance fees to help offset the cost of maintaining the fields. The -tournament sponsor is required to pay the current fee as set by the City Coun- cil. A minimum guarantee of 5250.00 to the City is required. All fees must be paid to the City prior to the start of the tournament. 9. The City will provide field maintenance which includes lining, bases and dragging the fields. Lights, when needed, will also be provided by the City. 10. Alcoholic beverages will not be permitted inside the Athletic Complex. 11. League games sponsored.by the City have priority in the event make-up games are required. ------------------------------ ----=----------- Tournament Sponsor Date City of Hurst Comunity services Photo Identification System BACKGROUND: Pursuant to undesirable behavior by several free-play basket- ball players, the Recreation Staff dispatched the police four (4) times in the month of November 1989. The police escorted the players from the facility for various offenses including excessive profanity, fighting, arguing with staff and threats to the staff on duty. The behavior conducted by the free-play basketball players is becoming a nuisance not only to the staff on duty but to other patrons utilizing the facility for their recreation enjoyment . Staff members discussed possible solutions to this dilemma and conducted surveys of other cities to determine if this problem was an isolated incident. The surveys revealed that all of the cities contacted have dealt with similar to more violent problems (including fighting, shootings and stab-~ bings) of free-play basketball players and have implemented various solutions to alleviate the problem. Several solu- tions were to establish stricter Recreation Center policies, initiate user fees and require photo identification cards. ANALYSIS: A photo identification system is not a new concept; however, it is one that is being used by more Park and Recreation Departments today than in the past. The City of Euless will begin requiring an identification card this fiscal year and the City of Arlington is in its third year of implementation. Many cities charge a nominal fee for the identification card and the patrons are required to leave it with the Recreation Center staff upon entering the center to use the equipment. The photo identification card has several benefits: 1. Id cards would provide security and control in case of emergencies, accidents or incidents. The ID card could contain information such as name, address, emergency telephone number and driver's license number. 2. Id cards would be used as a deposit to check out play equipment. This would ensure the equipment is returned in good condition. 3. Id cards could be revoked from patrons abusing the Recreation Center policies. 4. Data could be accumulated on patron usage of equip- ment and facilities. RECOMMENDATION: It is recommended that the City of Hurst purchase a photo identification system for approximately $2,500. The identification card would be good for one year from date of purchase and would be required for use of the weight room, gymnasium, racquetball court, table tennis, and any other non-structured activities in the Recreation Center. (Exceptions to requiring the identification card are classes, reservations, special events, and associated uses such as waiting in the lobby or using the rest rooms, pay phones and vending machines). . ~. ~~;~:"` ~ .~..~, _, ~. . L~ r;' `. ~.ti ~'t:-~. ~e~ ~gL'~ ~ ~~ ti1ST ch ='=' .a 8 ~, V ;`11, ion z ~~ _ '~ c ApIEY ..~.•. BR qN , , nl) ~l, ;~ X3.2222 w x S. "` ~ v~ '~~ 1 ~ ~ of ~,. IyOR ate` RS G p• l , ,~ ~ C~V e E i n`v Uwtl. }`~" ~, ill I .~ xped~yl _ 11~~ i 6 _ 5 .s- '"'. '~. ~ ~ n ~;~~~, ~ , ...F::: o ~~"E. ~ ~ 5`~~"V' .. ~ v. OR. C. HILI ' Name ;~,o,u. ~ St. John's Hospital ~ 1 ~: _ , ~~- ~; t _ ~:~, r~z - :_ . - ~~,:~ . . :~ _..ti~ ,;:~ ~ +~~~ ~~" ~/ R~ ja ~ i +~' ~ c llsq q/n~, ORi~ ''~4.,~Y"1 R I J ~i, I •.ti ~~ ~^ w * :~ ' , ~ , ~ ~- .t, ~,~ } 'y~ .d CITY OF HIIRST RECREATION CENTER PROPOSED POLICIES & PROCEDIIRE3 Background: Due to undesirable behavior by several free-play basketball players, the recreation staff have dispatched the police four (4) times in the month of November 1989. The police have escorted the players from the gym for various offenses including excessive profanity, fighting, arguing with staff and threats. to the staff on duty. The behavior conducted becoming a nuisance not other patrons utilizing enjoyment.. Analysis: by the free-play basketball players is only to the staff on duty but to the facility for their recreation Staff members have discussed solutions to this dilemma and have conducted surveys in other cities to determine if this problem is an isolated incident. The surveys reveal that all of the cities contacted have dealt with similar to more vio- lent problems (including fighting, shootings and stabbings) of free-play basketball players and various solutions have been implemented (including user fees and required photo identification cards) to curtail the problem. Recommendation: The staff's recommendation is to develop a stricter set of policies and guidelines for use of the gym during free-play basketball. In addition, the policies should provide the patrons with the disciplinary consequence for the various offenses that are committed. The policies should also be in the form of a flier to be distributed periodically to all patrons. CITY OF HIIRST FREE-PLAY BASKETBALL POLICIES 1. Free-play basketball participants must leave a valid photo I.D. card with the staff on duty. Patron is responsible for retrieving I.D. card upon leaving the facility. 2. Basketball games are limited to half court play only, unless otherwise specified. 3. No food, drinks, gum or tobacco allowed in the gym. 4. No hanging on rims or dunking on side goals. 5. Excessive, aggressive basketball playing (i.e., pushing, shoving, fouling)-will not be tolerated. 6. Profanity is not acceptable. DISCIPLINARY ACTION 1. According to City of Hurst Recreation Center Policy, there is an automatic three (3) month suspension for a violation of these policies. 2. According to City of Hurst Recreation Center Policy, if the Police are called there is an automatic six (6) month suspension. 3. If continuous abuse of gym polices occur, free play basketball will be discontinued at the City of Hurst Recreation Center. CITY OF HIIRST OPEN GYM STAFF PROCEDIIRE3 1. Photo identification cards are required for the follow- ing activities: Free play basketball Racquetball Use of weight room Use of ping-pong equipment Use of bumper pool equipment 2. The photo I.D. card shall remain in the office until patron is ready to leave the building, effective January 1, 1990.