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HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-3/4/1989 (10). ~-~ ,~~. ~~ `^~ ~~ ~~ ~~tY of -_ ~ Il~ Texas AGENDA PARKS AND RECREATION ADVISORY BOARD MEETING ~~~ C ~t ~i~Rk ~t1~ R/l~ r Y (}~ c,-~ ~A ~ ~ ~~. I. Pre-Meeting - 6:00 p.m. The pre-meeting will deal with issues and concerns of the four athletic associations in Colleyville. II. Park Board Meeting 7:00 p.m. III. Call To Order IV. Approval of 10-5-89 Minutes V. Reports A. Parks and Recreation Department Report B. Park Board Chairman Report C. Other Committee Reports VI. Old Business A. Park Master Plan - Meet with the firm of Schrickel, Rollins and Associates on the development of the pazk master plan. B. Discussion and update on :the land under consideration for donation as park land. VII. New Business VIII. Other Concerns IX. Adjournment DF/df ', _~ P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 281-4044 AGENDA BRIEFING DEPARTMENT SUBJECT MEETING Parks and Recreation Pre-meeting: Athletic Associations 1 1 -2-89 AGENDA # 1 ~'' ct~r or ~ Texas J The pre-meeting will consist of various subjects that deal with the youth sports programs. Before each Park Board meeting I will be scheduling a meeting with the various youth sports representatives in Colleyville; topics of discussion will vary. You are welcome to attend, however, the Park Board meeting will not start until 7:00 p.m. The meeting will be at City Park headquarters .this month. t ~, E DEPAR AD SIGNATURE DISPOSITION APPROVED ^ OTHER ^ STAFF REVIEW CITY MANAGER oC: 7/99 Texerr Graphics M1363 AGENDA BRIEFING DEPARTMENT ~: SUBJECT `~ MEETING cur or ~ `,. Texas ..,~ Approval of 10-5-89 minutes s ~ C~%~- DEPARTMENT EAD SIGNATURE DISPOSITION APPROVED ^ OTHER ^ CITY MANAGER STAFF REVIEW CaC 1/89 .__~.. r_.e..w.... r~ oa- Parks and Recreation Approval of 10-5-89 minutes 11-2-89 AGENDA# 4 PARK AND RECREATION ADVISORY BOARD MINUTES October 3, 1989 The Colleyville Parks and Recreation Advisory Board was called to order at 7:05 p.m. by chairman Paul Vigiletti. Present at the meeting: Lila Coley, Cheryl Livingston, Paul Vigiletti, Mary Lou Brieger, Alan Linford, Dawn Quinby Nick Martine, David Fain, Parks and Recreation Coordinator. Absent: Don .Wood BUSINESS 1. David Fain introduced David Washington of Washington and Associates. Mr. Washington gave background information about the possible land donation from the D4ill Creek development; historic background of land donation in the City of Colleyville; discussion of ownership and future possible acquisition of land along most of Little Bear Creek; various development plans were pointed out. Board took up discussion after Mr. Washington departed. It was determined that a letter be sent out reminding City Staff, City Council, and Planning and Zoning Board that all issues related to the park system should originate with the Park and Recreation Board, so that problems and duplication of labor does not arise in the future. 2. Minutes were approved unanimously after motion made by Dawn Quinby and seconded by Cheryl Linvingson. 3. Consideration of bathroom plans for City Park. Cheryl Linvinston made motion and Nick Martine seconded that Park Office bathroom be opened to the public and a sign be placed outside the building showing where it is. These temporary facilities will be used until Master Plan goes into effect. Motion passed unanimously. Mary. ~,ou $rieger moved that a restroom inspection sign--in sheet be posted in each park restroom facility and initia~,ed by cleaner with time and date no later that October 16, 1989. Alan Linford seconded. This motion was made because of perceived lack of cleanliness of public bathrooms. Discussion summarized by the following: a. Complaints should be sent to David Fain directly. b. This is a Staff issue, not a Park Advisory Board issue. c. City Staff is now on notice that cleanliness is an issue. ~~ti(1 r,,, / ~mti ~~ ~ :~ f'J ~ nJ -~i_~ _~ i~{,~;~ ~y~ ' h ;,~a, ~~~ j~L~ - 7 ~ 7 i.i,' US c (: a~~'c(. ~i roc .,, <.h/.''u'~c ~~ 4. Discussion of park beautification plan David Fain given directive by City Council to develop beautification plan. His intent is to install an automated irrigation system, uniform signs, and plantings at each park entrance. Additionally he would suggest that a "Welcome to City of Colleyville" sign to replace the white population signs at city limits. The Board recommended that Mr. Fain proceed with development plans but keep quality foremost in mind. 5. Other Concerns a. Athletic Association October 19, 7:00 p.m. Meeting to address joint concerns: concession issue, sharing equipment, storage of equipment, use of facilities. b. Is there going to be a city basketball league? Ask athletic association to initiate. c. Are we going to have a summer recreation program? Mr. Fain will be contacting coaches to offer classes, set up enterprise fund by user fee, and outlining types of programs to be offered. d. Mary Lou Brieger moved that a mowing timetable log be kept between October 6 to November l.from which the following information will be gathered: 1. Average number of hours it will take to mow each field 2. Total mowing time for each staff person involved 3. What fields are being mowed by volunteers? 4. Which associations are involved and how much time? 5. What type of equipment is being used for each field? Alan Linford seconded. David Fain commented that he would like to gather information over a year's time with new equipment and staff. Mrs. Brieger and Mr. Linford withdrew the motion. e. Nick Martine would like a time frame or limit given to each agenda item. Motion to adjourn made by Cheryl Livingston and seconded by Alan Linford. Passed unanimously. Time: 10:00 p.m. Future Business: -Earth Day planning - April 20 -Arbor Day planning - January 20 -clean up day for the parks - date open -schedule walk of Mill Creek land donation -ordinance development i.e., motorcyles in curfew in the parks. Submitted by, G~ 2~ Mary L u Erieger site. City Parks and Parks and Recreation Coordinator Davi Fan MLB/df AGENDA BRIEFING A. Oral Report from Parks and Recreation Coordinator on the various activities and projects. B. Opportunity for Chairman to make a report. C. Other committee reports SIGNATURE DISPOSITION APPROVED ^ OTHER ^ STAFF REVIEW CITY MANAGER ~/ny Teaart Graphics x1383 AGENDA BRIEFING DEPARTMENT SUBJECT MEETING ,:~ Parks and Recreation Old Busines 11-2-89 AGENDA# 6 ~ c-~r or ~ Texas A. Terry Cheek, Bo Bass, and Suzanne Sweek will be-in attendence to update the Board on the master plan. The presentation will also consist of a work session to discuss the questionaire. B. Possible discussion and update of land donation. DEPARTMENT DISPOSITION APPROVED ^ OTHER ^ . cac ~^ Tarart Granhin p136: ~d~ SIGNATURE STAFF REVIEW CITY MANAGER Schrickel, Rollins and Associates, Inc. Landscape Architecture • Planning • Engineering victor W. Baxter, ASLA Kent E. Besley, ASLA Terry T. Cheek, ASLA Terry E. Cullender Dino J. Ferralli, PE Daniel 6. Hartman, PE Mark C. Hatchet, ASLA Hershel Lindly, APA Albert W. Rollins, PE Gene Schrickel, FASLA October 27, 1989 Larry D. Stone, PE Dear Park Board Member: Enclosed is a copy of the survey instrument we propose to mail to a random sample of Colleyville residents. This survey will be an important part of the park master planning process for your city. It will be a major component of the plan's citizen input. The survey will be mailed with a cover letter explaining the project and its importance to the citizens of Colleyville. A map of the planning sectors will also be included. (Residents will be asked to indicate their sector of residence on the survey form.) We hope you will read the survey before the November 2 Park Board meeting. We welcome your suggestions and criticisms, but we must have your comments by the end of the meeting. The survey will be mailed early the following week. Thank you in advance for your assistance. Sincerely, ~LLINS & ASSOCIATES, INC. ~v ~ ;' I 1161 Corporate Drive West • Suite 200 • Arlington, Texas 76006 • (817) 649-3216/ Metro 640-8212 PARK AND RECREATION SURVEY COLLEYVILLE MASTER PARK PLAN !{ £ ~~~~ ~ ...,, Please indicate in which of the following planning sectors you reside (refer to the accompanying planning sector map of the City.) Northwest Sector Northeast Sector Central Sector South Sector Question 1: What types of recreational activities has your family participated in within the past year? Basketball Soccer Bicycling Swimming Horseback Riding Other Question 2: Where does your family presently pursue the majority of these activities? City of Colleyville your subdivision a D/FW Metroplex city outside of Colleyville Question 3: Do you desire more parks, open space and recreational facilities in Colleyville? Yes No Baseball Walking Golf Picnicking Nature Study Softball Jogging Tennis Fishing Arts & Crafts Question 4: What types of park and recreation facilities would you like to have in the City of Colleyville? (Check all that apply) Tennis Courts Equestrian Facilities Golf Courses Hike and Bike Trails Outdoor Swimming Pools Indoor Swimming Pools Recreation Centers Senior Citizen Centers Nature Areas & Trails Baseball Fields Softball Fields Soccer Fields Basketball Courts Playgrounds Picnicking Areas Exercise/Fitness Courses Volleyball Courts Football Fields Performing Arts Facilities Cultural Arts Facilities Question 5: What quality level of facility construction would you support? a. First class b. Mid-rsnge c. Basic functional Question 6: If you think that more park and recreation improvements are needed, how do you feel that these facilities can best be provided? a. Public agencies b. Private sponsors Question 7: If you feel that public agencies can best provide recreation facilities, would you like the City of Colleyville to: a. Put more funding into parks and recreation improvements? b. Continue the same level of funding? c. Decrease the current level of funding? d. No opinion Question 8: If you favor more funding, would you like this to be accomplished by: (Check all that apply) a. User fees? b. Increasing taxes? c. Supporting a Parks Capital Improvements Bond Program? d. Requiring that a park development fee for the acquisition and improvement of park land be collected from developers who wish to construct residential subdivisions? Question 9: What is your usual mode of transportation to places of recreation in Colleyville? a. Automobile b. Bicycle c. Walking Question 10: Would you like the City of Colleyville to provide a recreation center for the use of senior citizens only? Yes No Question 11: How should creeks and their flood plains be used? (Check all that apply) a. Be left in their natural state, with no development b. As linkage parks and buffers between residential neighborhoods and other land uses c. For running, biking, hiking and nature trails with restrooms, drinking fountains, etc. d. As practice sports fields where feasible e. Widened and deepened as engineered drainage channels to convey storm water runoff f. Other (please specify) Question 12: Would you like to City of Colleyville to offer recreational programming such as "Learn to Swim," arts and crafts, dance, nature study, gymnastics, first aid and safety courses, and various special seasonal events? Yes __ No Question 13: Would you like to see City sponsored after hours programs conducted at Grapevine- Colleyville Independent School District facilities? Yes _ No Question 14: What is the best time for recreational programs to be offered to your family? I. a. Monday through Friday (OR) b. Weekends II. a. Mornings (OR) b. Afternoons (OR) c. Evenings Question 15s The following series of statements are intended to identify your opinions concerning parks and recreation issues. Please respond by circling the most appropriate answer: A -Agree O - No Opinion D -Disagree a. The park and recreation facilities near my home are adequate. A O D b. Neighborhood parks and schools should be adjacent wherever possible. A O D c. More neighborhood parks are needed. A O D d. Residential neighborhoods should be connected with linear/linkage parks. A O D e. Parks should be developed along with residential subdivisions. A O D f. Users should assume more of the costs of providing recreation services and facilities. A O D g. A recreation center with a gymnasium, weight room, racquetball courts, and multi-purpose rooms for meetings and arts and crafts is needed. A O D h. Parks and recreation facilities are well worth their cost to taxpayers. A O D i. Most citizens are well informed about parks and recreational opportunities in Colleyville. A O D Question 16: " What is the single most important issue or need concerning Colleyville parks and recreation facilities? The following questions are optional, but your response would greatly aid in this master planning process. Question 17: How long have you lived in Colleyville? a. less than 1 yeaz b. 1 to 5 years c. more than 5 years Question 18: Are you a registered voter? Yes No Your spouse? Yes No Question 19: What are the ages of the members of your household? (indicate the number of members in category) a. 0 - 5 yeazs b. 6 - 12 c. 13 - 19 d. 20 - 35 e. ~ 36 - 49 f. 50 + Question 20: What is your ethnic background? a. Anglo b. _ c. Mexican d. _ e. Other (please specify) Black Asian Question 21; What is the highest level of education that you have completed? a. Elementary School b. High School c. 4 Year College Degree d. Graduate Degree e. Doctoral Degree Question 22: What is your family's total income per year? a. under $15,000 b. $15,001 to $30,000 c. $30,001 to $55,000 d. $55,001 to $70,000 e. $70,001 to $90,000 f. $90,001 to $120,000 g. $120,001 to $150,000 h. $150,001 to $200,000 i. over $200,001 Name (optional) Thank you for taking time from your busy schedule to take part in guiding the future development of Colleyville's parks and recreation system. AGENDA BRIEFING Parks and Recreation DEPARTMENT New Business !~. SUBJECT MEETING 11-2-89 AGENDA# ~ Action Item: To recommend to City Council the appropriation of funds for the proposed landscaping projects through the park fund account. c~~ DEPAR EAD SIGNATURE CITY MANAGER STAFF REVIEW '/tly Teaarl Graph~p M1383 I 1 i I Z f,~ ~'~-. ;t;~ `~ i !~ ,-~~ '>= .. ~ i ~'j i;o ,~_ ~~s \h~ . _ ~~ ~~ ~~ ~~ t~ ~____ ,~` ~ , ~ ~' ~-~ c, 3 ..~ ~ ~ -, r~ , (` 1 ~ t\` ;t 1 1~~ ~R .~ 4~ /~\ ~1- (`'1 1 ` ~`~l ~i I 4~ .._._..~ ;a,~, i ` ( r ~ `~l ~ ~,' .. ~i~ `'N~ ~\ ~J I ... i , ~; a r 4~ ~~ ~,' Iii; ~,: ~ ~' ' _ - _ ___ i t ~. ~~ i. i, .` ~,_ I - ~ ` ~~i1`,- ~.- ~ "_~ ~ -' - -EI ~ _ ._ _ -~ _... ~ ~ ~ ~ ~ ~~ _. _ ._ ~~ ~~ ~ I ~ ,... . ~~. '+. '(~~, _`i ~ Ali '~ < ~~ i ~ .- i ___. . .~ ,_ _-_.--.r. ~ , _~. , __.__' ~ I t .. _ ~ ~ I Sr i' ~ ~•' ! 14 ~`~ -' r ~ ~~~ 1 C1~'S ~ t 11 ~~ d ~ . ---..- ~_ . , ,, 1 ._ ........ _...- ~ 1 ! r Z-- ~ I ~ ~ .., '+. j ~--- _ ,, I `~, V_._...._ L-- _... _............_ ~ ~. ~_ ....~».._.- ntnsnrr~^rr."~'~~-M--r*~rw.xmrrw~»-:ere~_Te~~ ' ~ ~~ . '~ 1 2 ORDINANCE 0-89-719 T EIS _~ ~ /~ 9 y;~~.r~, 3 AN ORDINANCE ESTABLISHING A PARKS AND RECREATION ADVISORY BOARD; 4 ESTABLISHING THE TERhlS OF MEMBERS; DEFINING THE DUTIES AND RESPONSIBILITIL;S; APPROVING 'I'lil: BY-LAWS. 5 WIIEREAS, the City Council deems it is in the best interest 6 of the City to establish a Parks and Recreation Advisory Board, 7 NOW THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY 8 OF CULLEYVILLE, TEXAS, AS FOLLOWS: 9 Sec. 1: There shall be established a Parks and Recreation Advisory Board which shall consist of eight citizens of the City of Colleyville. Members of the Board 10 shall be appointed by the Council for a term of two years. Four (~) members of the Parks and Recreation 11 Board shall be appointed each odd numbered year and four (4) members shall be appointed each even numbered 12 year. The Board shall elect a Chairman for its membership and shall meet not less than once a month. The Chairman of the Board shall be a nonvoting member 13 except in the case oi' a tic. Vacancies shall he filled by the Council for the remainder of the Ler•m. A quorum 14 shall consist of five (5) members, Members of the Board may be removed by a majority of the Council after public hearing and for cause set forth in writing. 15 The Board shall keep minutes of its proceedings which shall be of public record. The Board shall serve 16 without compensation. lq Duties and Responsibilities: a. Act in an advisory capacity to the City Council 18 and the Parks and Recreation Coordinator in all matters, including finances, pertaining to Parks 19 and Recreation and coordinate with other governmental agencies, civic groups and all 2p citizens of Colleyville in advancement of sound Parks and Recreation planning and•programming. 21 b. Adopt a set of bylaws and establish policies and procedures for the proper administration 22 of the Parks and Recreation Board and programs of the City. 23 c. Recommend policies on recreation services 2g to the City Council. 25 1 26 Ordinance U-89-'719 1 ,; ' ~;, 2 3 d. Recommend any and all usage of the "Park Fund" to City Council. 4 e. Recommend the adoption of standards for 5 recreational areas, facilities, programs and their financial support. 6 f. Have periodic inventories made of existing services and survey of services needed and 7 interpret the needs or the public to the City Council and to the Parks and Recreation 8 Coordinator. g g. Recommend for acquisition by the City Council certain lands and buildings deemed necessary . 10 for the use of the City Parks and Recreation programs. 11 h. Submit recommendation for the improvement and expansion of the Parks and Recreation 12 facilities, equipment and programs. 13 i. The Parks and Recreation Board has the right to establish standing committees and other such committees as from time to time may be deemed 14 necessary. 15 Sec. 2: That the By-Laws submitted by Parks and Recreation Advisory Board are hereby approved. 16 AND IT IS SO ORDERED. 17 The first reading and public hearing being conducted on the day of 1989. 18 The second reading and public hearing being conducted on the 19 day of 1989. The third reading and public hearing being conducted on the 20 da,y o I' 1 ~)fi~) . 21 ATTEST: CITY OF COLLEYVILLE 22 23 29 25 26 LaVada Johnson Chris llawkins City Secretary Mayor APPROVED AS TO FORM AND LEGALITY: Ross `P. I~'oster ('itv Attnrnnv BY-LAWS CITY OF COLLEYUILLE PARKS AND RECREATION BOARD STANDARD OPERATING PROCEDURES I. ORGANIZATION AND OFFICERS 1. ORGANIZATION The Parks and Recreation Board shall consist of 8 regular members and shall be organized and shall exercise such powers as prescribed by the Ordinance of the City. The members shall be residents of the City and shall be appointed by City Council for a period of two (2) years per appointment. 2. OFFICERS A Chairman, Vice-chairman and Secretary shall be elected annually from among the Board's membership at the first meeting in January and at such other times as these offices may become vacant. The office of the Chairman will be a non-voting position, except in case of a tie. 3. DITTIES A. The Board shall advise the City Council on those matters falling within its charged responsibilities in a manner reflecting concern for the overall Park development and environment of the City as a setting for human activities. B. The Chairman, or in his absence the Vice-Chairman, shall preside at all meetings, shall decide all points of order or procedure. All letters of transmittal from the Board to the City Council shall be over the signature of the Chairman. C. The Secretary will record the minutes of each meeting. Will prepare a copy of the minutes of each meeting and give a copy of them to the Parks and Recreation Coordinator within 10 days of said meeting. D. Establish standing committees and other such committees as from time to time may be deemed necessary. II. MEETINGS , 1. PROCEDURES Robert Rules of Order shall govern the procedure for Parks and Recreation Board Meetings. 2. UORUM A quorum shall consist of five (5) members. 3. AGENDA An agenda shall be prepared by the City Staff for each meeting of the Park and Recreation Board. There shall be attached to each agenda a report of matters pending further action by the Board. A copy of the agenda shall be posted in the City Hall as required by law for a period of three full calendar days not counting the day of the meeting or the day of posting. 4. REGULAR MEETINGS Regular meetings shall be held on the first Thursday of the month in the Council Chambers of the City Hall, unless otherwise determined by the Board. 5. SPECIAL MEETINGS Special meetings for any purpose may be held: 1. On the call of the Chairman, or 2. On request of two or more members and by giving written notice to all members deposited in the mail at least 48 hours before the meeting, or 3. As may be scheduled by a majority of the Board at any previous meeting. The time and place of the special meeting shall be determined by the convening authority. 6. PUBLIC MEETINGS All meetings shall be held in full compliance with the provision of state law, ordinances of the City and these rules of procedure. Any party in interest may appear in his own behalf or be represented by counsel or agent. The Chairman holds the right to set a time limit for public presentation. 7. ATTENDANCE In the event any member of the Board is absent three consecutive meetings a letter may be submitted to the Mayor and City Council as determined by the Board requesting dismissal and replacement of said member. 8. MINUTES The apprp,ved minutes from each meeting will be filed with the Parks and Recreation Coordinator with a copy retained by, the Parks and Recreation Board Secretary. III. HEARINGS AND DECISIONS 1. ORDER OF BUSINESS The chairman shall call the Board and absent shall be recorded. The _ ~ shall be submitted for approval. the procedures to be followed in publicly advise the Board of any to any matter before the Board. to order, and the members present minutes of any preceding meeting The public shall be advised of the meeting. The Secretary shall communications received pertaining The Board shall then hear and act upon those proposals scheduled for consideration of public hearing together with such other matter ~ of business and report as the Board or Secretary finds to require Board considerations. 2. MOTIONS A. A motion may ~be made by any member other than the presiding officer. B. A motion to approve any matter before the Board or to recommend approval of any request requiring council action shall require a simple majority of the voting members. When fewer than all the members are present for the voting and when all motions to recommend on a given application fail to carry by one vote, consideration of the application shall be continued to the next regular meeting upon motion carried by a majority of those present. Provided further that no request or application shall be continued under this rule beyond the next regular meeting; failure of the Board to secure a majority of concurring votes to approve or recommend approval at said next regular meeting shall be recorded in the minutes as a denial of the proposal under this rule. 3. DISQUALIFICATION FROM VOTING A. A member shall disqualify oneself from voting whenever one finds that one has a personal or monetary interest in the property under appeal, or one will be directly affected by the decision of the Board. 8. A member may disqualify oneself from voting whenever any applicant, or ones agent, has sought to influence the vote of the member on ones application, other than in the public hearing. IV. AMENDMENTS 1. Proposed amendments to these by-laws must be approved by a quorum vote. 2. All members of the Board must be notified two weeks prior the meeting far amendment vote. M E M O R A N D U M DATE: November 21, 1989 TO: All Park Board Members FROM: David Fain, Parks and Recreation Coordinator SUBJECT: Update The Park Board meeting on December 7 will be a very busy one due to the fact that Schrickel, Rollins Assoc. will be present and also several items will be placed on the agenda for discussion and consideration. Therefore, I wish to brief you on the items of consideration so that hopefully most questions about the items can be resolved before the meeting. Below are the items 1) Discussion and consideration of landscaping throughout the park system. At the November 7 council meeting, the council was very receptive to the landscaping project. They asked for a recommendation from Park Board and an order of priority for each landscape project. Please review and prioritize the project. 2) I will go out to bid for playground equipment, hope- fully December 3, The bid will consist of 2 large wood units, 1 large metal unit, and one small metal unit. Discussion and consideration at the meeting will consist of which type of units to recommend and where to locate the units. 3) Discussion and consideration of formally naming the park land located at 408 Shelton Drive (Webb house property). 4) Consideration and recommendation of accepting land from Herman Smith Development as a public park. To assist in determing if the land is to be accepted by the city several items will need to be accomplished: a) Recommendation from Schrickel, Rollins addressing the issue of the land and the suitability of a park. b) A tour of some linear park settings is scheduled for Friday December 1. We will leave City Park at 10:30 a.m. and tour a park in Flower Mound and Euless. This will give us an idea of what kind of effect a linear park setting will establish in a neighborhood. 5) Schrickel, Rollins and Assoc. have mailed the survey and a good many are responding. Enclosed is a copy of the survey. If you desire, pass out copies of the survey to your special interest group. Their response will be considered a bias survey and will not be tabulated by Schrickel, Rollins. 6) The recommendation from Park Board to consider the L.D. Lockett house to serve as a senior citizens center was passed unanimously by council on November 7. Remodeling is presently under way, and a formal dedication is tentatively scheduled for December 19. Make plans to attend. Many issues will need to be addressed in the next several months. I will keep you informed and updated on the issues, however, do not hesitate to call me with questions concerning any item. Re ctfully, C~Q,~~ Davi Parks and Recreation Coordinator DF/df