HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-3/4/1989 (8)G~tY of
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Texas
AGENDA
PARKS AND RECREATION ADVISORY BOARD
MEETING
SEPTEMBER 7, 1989
Crown of Life Lutheran
Church
5604-G Colleyville Blvd.
I. Call To Order
II. Approval of Minutes 8-3-89
6:30 p.m.
~ III. Discussion and Possible Approval of Playground Equipment
for Sparger Park
IV. Interview Firms for Contractual Services of a Comprehensive
Park Master Plan
V. Discussion of Firms Presentations
VI. Adrya.unn
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P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 281-4044
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Department: Parks and Recreation
Subject: Approval of Minutes
Agenda II
2
Approval of Parks and Recreation Advisory Board minutes: 8-3-89
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Department H ed ignature
DISPOSITION:
City Manager
Approved Other
AGENDA BRIEFING
Meeting
9-7-89
STAFF REVIEW:
CoC 1/89
PARKS AND RECREATION ADVISORY BOARD
MINUTES
AUGUST 3, 1989
The meeting of the Colleyville Parks and Recreation Advisory
Board was called to order by Chairman Paul Vigiletti at
7:07 p.m.
Present at the meeting: Paul Vigiletti, Alan Linford, Mary
Lou Brieger, Dawn Quinby, Lila Coley, David Fain Parks and
Recreation Coordinator. The Chairman welcomed the guests from
the local chapter of AARP.
Absent: Don Wood, Nick Martine and Cheryl Livingston.
Business
1) Minutes were approved unanimously.
2) Discussion and action taken on the L.D. Lockett property.
Use as a park for Senior Citizens Center summarized by David
Fain;
a) Neighborhood setting would want low traffic and low
noise use.
b) Primarily used during daytime hours.
c) Economical to remodel for this use because of AARP'S
cooperation.
d) Low cost for city to set up Senior Citizens programs
because AARP would run program.
e) Could be open for other groups at night when no
programs scheduled.
The meeting was opened to representatives of the local AARP.
Their discussion follows:
a) They favored a multipurpose building.
b) AARP would like to help yet up an ecological park,
building, and program to meet needs of a broad section
of citizens.
c) Enough land on east side is available for gravel
parking lot.
d) Help start a Library by providing a book storage area.
Alan Linford made motion to instruct David Fain to draft a
proposed city ordinance to designate use of L.D. Lockett
property as a Senior Citizens facility under the direction
of the Parks Department. Dawn Quinby seconded. Motion carried
unanimously.
3) Webb House Update by David Fain:
Informal committee formed by Lila Coley, Mary Lou Brieger,
and David Fain. The meetings with State Historical Society,
Landscape Architect, and an Architectural firm have taken
place. We await for~al letters with their proposals.
p.2
Currently $11,060 is in existing fund. Additional money's
are being sought. House is unique because owned by one
family.; therefore all changes would show progression in family
life over 80 year period. Mary Lou Brieger moved that a
subcommittee be formed to study Webb House property. Alan
Linford seconded. Passed unanimously. Alan Linford moved that
members of the committee will be selected by the Park Board
and charged with: a) Restoration of Webb House
b) Development of Park Plan
c) Implementation of project
d) Procurement of grants
e) Give monthly reports to Park Board
Dawn Quinby seconded. Passed unanimously. David Fain was
asked to write PSA concerning Webb House subcommittee.
4) Master Plan proposals review night may be August 24.
Bids sought .from four firms. David Fain suggested review
board be made up of any interested Park Board members,
City Staff and representatives of City Council. This project
was not advertized, therefore Alan Linford strongly requested
that David Fain get in writing from the City Manager that no
legal obligations will be violated. There was a consensus
that a presentation time limit should be set. David Fain will
determine time.
5) Playground Equipment proposal discussion: Approach Tara
and Saddlebrook Homeowners Assoc. to provide input and possible
monetary support to expand Sparger Park playground. David
Fain said he would call the officers of Tara and Saddlebrook
Homeowners Assoc. with the proposal.
6) Donation of 40 acres by Hermann Smith, discussion.
The August 14 Planning and Zoning meeting will discuss this
action. David will report back. Lila Coley would like a
professional to give evaluation of this land as park land.
The piece is located along Little Bear Creek from City Limits
to almost Hwy. 26 less 4 acres.
7) City Staff budget recommendation vs. Park Board budget
recommendation: City Park and Sparger Park playground
equipment are the only recommendations under consideration from
Park Board. The parking lot was not recommended. City Staff
did not agree. The Board questioned the lack of communication
of this disagreement to City Council at budget hearings.
Consensus agreed that Bo McDaniel should be approached to
remove all non-Park Board recommendations.
Questions:
a) Do we have to spend all $100,000 in the Park Fund
this year?
b) Can 4th softball field be lighted as a new soccer
field? '.
c) Can we get survey of City Park done inexpensively?
p.3
8) Action item for next meeting: Bathroom in City Park and
playground equipment at Sparger Park. David will give pictures,
costs, and recommendations at Sept, meeting. The intention
is to give recommendation to City Council by Oct., 1989.
9) David Fain to submit the answers to the following for
next meeting: Research item of Athletic Use Agreement.
What can be controlled by Parks Department? Should park
policies be set by Board, Staff, Council or individual
Assoc.? Can Park Board enforce participation guidelines
and how? What guidelines will the Park Department follow by
setting up priority list?
Alan Linford moved we adjourn and Mary Lou Brieger seconded.
Passed unanimously. Time :9:50 p.m.
Mary Lou Brieger
Parks and Recreation
Advisory Board
Secretary
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David ain
Parks and Recreation
Coordinator
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Parks and Recreation ~''"x""
Department• _
Subject• Playground Equipment ,
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Meeting
9-7-89
Agenda It
3
Enclosed are specifications for playground equipment for
Sparger Park. Discussion of specifications and a possible
recommendation from Park Board to purchase the equipment.
The funding of the project will be from the Park Fund.
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Department Hea i nature . City Manager
DISPOSITION:
Approved Other
AGENDA BRIEFING
STAFF REVIEW:
CoC 1/89
NOTICE TO BIDDERS
Gentlemen:
Sealed bids addressed to the City Secretary, City of Colleyville, "
will be received at the office of the City Secretary, City of
Colleyville, P. 0. Box 185, Colleyville, Texas 76034 until
2:00 P.M., , 1989 for the following:
Playground Equipment for Sparger Park, City of
Colleyville. Bidder's price to include delivery
and installation of the listed equipment. The
equipment will be received and stored at the
Colleyville Municipal Service Center.
All bids received will be publicly opened and read aloud at
~ the above address.
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MARK FACE OF ENVELOPE: "Sealed Bid - Playground Equipment"
Bids received after the closing time specified above will be
returned to the bidder unopened. Bidders are cautioned to
allow sufficient time for possible delays in the delivery of
the mail.
The right is reserved, as the interest of the City may require,
to reject any and all bids, and to waive any informalities in
bid received.
All bids are to be F.O.B. Colleyville, Texas.
Yours truly,
INSTRUCTIONS TO BIDDERS
1. Sealed bid proposals must be received prior to opening
date and time to be considered. Late proposals will
be returned unopened.
2. Bids shall be plainly marked as to name of the bid, and
bid opening date on the outside of completely sealed
envelope, and addressed to: City Secretary, City of
Colleyville, P. 0. Box 185, Colleyville, TX 76034.
3. Any submitted article deviating from the specifications
must have full descriptive data accompanying same, or
it will not be considered.
4. All materials are to be quoted F.O.B. Colleyville, Texas.
Bid price to include delivery and installation of listed
equipment.
5. The City of Colleyville reserves the right to reject any
and all bids, to waive all informalities, and require
that submitted bids remain in force for a forty five (45)
day period after opening or until award is made; which-
ever comes first.
6. The quantities shown are approximate and may vary .according
to the requirements of the City throughout the contract
period.
7. The conditions and terms of this bid will be considered
when evaluating for award.
8. The City of Colleyville is exempt from all sales and
excise taxes.
9. Bid must be signed by authorized representative of the
bidding company.
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INVITATION FOR BID
SPARGER PARK PLAYGROUND EQUIPMENT
~ 2:00 P.M., 1989
P~
The City of Colleyville reserves the option to increase or
decrease the quantities listed, subject to availability of
funds and determination of needs. The following items are
to be in accordance with the attached specifications.
ITEM TOTAL
N0. QTY. DESCRIPTION PRICE
1. Lump Sum Furnish all labor, materials,
tools, supplies, and neces-
sary equipment to construct,
complete in place and make
ready for use, playground
equipment at Sparger Park as
per attached specifications.
Playground equipment to be
installed in two areas, as
per attachments "A" and "B".
COMPANY SUBMITTING BID:
ADDRESS:
CITY, STATE, ZIP:
TELEPHONE NUMBER:
We quote the above F.O.B. Colleyville, Texas. Completion of
project can be made in days from receipt of order.
Payment Terms - Net 30 days if not otherwise indicated
In submitting the attached bid, the vendor agrees that
acceptance of any or all bid items by.the City of Colleyville,
Texas within a reasonable period of time constitutes a
contract.
DATE:
AUTHORIZED SIGNATURE:
PRINTED NAME & TITLE:
BID SPECIFICATION FOR PLAYGROUND EQUIPMENT
FOR
SPARGER PARK
CITY OF COLLEYVILLE, TEXAS
I. EQUIPMENT
The equipment furnished by bidder shall be Gametime
or approved equal. For an item to be considered as
an equal, it must be approved in writing by the Director
of Parks and Recreation for the City of Colleyville at
least seven (7) days prior to bid opening. Such item or
items must meet the same specifications of materials,
fabrication or construction, dimension or size, shape,
finish, performance standards, warranty or guarantee,
and any other pertinent and salient features of quality,
as indicated in the manufacturer's specifications for
the original specified item.
II. INSTALLATION
All equipment shall be installed according to manufacturer's
~ specifications.
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III. GUARANTY AGAINST DEFECTIVE WORK
The playground equipment installer shall warrant the
equipment for a period of one (1) year.
IV. INSURANCE
Successful bidder shall provide proof of product liability
insurance by the manufacturer of the playground equipment.
Said policy shall be for a minimum of $5,000,000.00.
SPECIFICATIONS FOR PLAYGROUND EQUIPMENT
SPARGER PARK PLAYGROUND
COLLEYVILLE, TEXAS
THE FOLLOWING EQUIPMENT SHALL BE GAMETIME, OR OWNER-APPROVED
EQUAL:
A. ONE MODULAR DURASCAPE UNIT, consisting of:
1 E7820 SUSPENSION BRIDGE LINK WITH EXPANDED
METAL PLANKS
1 7825 SPACE CLIMB
1 7841 SINGLE STATION CHINNING BAR
1 7854 ANGLED CLIMBING POLE
1 7871 LOOP LADDER
4 E7900 4' PLATFORM WITH EXPANDED METAL DECK
AND RUNG ACCESS PACKAGE
1 7916 CLIMBING POLE
1 7930 4' STAINLESS STEEL SLIDE
1 7944 TIRE SWING
1 7955 HORIZONTAL LADDER
1 7957 ARCH CLIMBER
1 7987 RUNG ENCLOSURE PACKAGE
1 7997 TRAPEZE SWING LINK
1 E9900 4' PLATFORM WITH EXPANDED METAL DECK
B. OTHER ITEMS:
1 E3862 MODULAR DURASCAPE SYSTEM FOR YOUNGER
CHILDREN. UNIT TO HAVE EXPANDED
METAL DECKS.
4 1850 6' PERMANENT, EXPANDED METAL BENCH
1 3388 PRESCHOOL 4-WAY COASTER CLIMBER
2 6199 BACKHOE DIGGER
1 1004 3-LEG HEAVY DUTY TRADITIONAL SWING
4 BC2633 SWING SEAT PACKAGE WITH 749 SEAT
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Department:
Meeting
Parks and Recreation ~'~"x~'"
9-7-89
Subject• Interview Firms for possible
contractual services of a
comprehensive park master
plan
Agenda II
4
The firms to be interviewed in order are:
1. Pruitt and Gideon 7:10-7:40 p.m.
2. Schrickel and Rollins 7:50-8:20 P•m•
3. J.T. Dunkin 8:30-9:05 p.m.
The format of interviewing will be as follows:
1. 15-20 minute presentation from the firm
2. 10-15 minute question/answer session
Topics to keep in mind while trying to pick the firm which
will service Colleyvlle's needs:
1. Company qualifications
2. City Staff/Board involvement
3. Financial Considerations
4. Time involved to complete project
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Department Head Sin ture
City Manager
DISPOSITION: Approved Other
AOENOA BRIEFlNC3
STAFF REVIEW:
CoC 1189
C;IIY u/
.r~~x:~ti Meeting
Department• Parks and Recreation
9-7-89
Subject: Discussion of Presentations
Agenda 1~
5
After discussion of presentation, possible recommendation of
which frim will fill the needs fo the Bark Board, City Staff
and citizens.
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Department Head Si~ure
DISPOSITION:
City Manager
Other ~ STAFF REVIEW:
Approved
AGENDA BRIEFING
CoC 1/89