HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-3/4/1989 (6)~ ~_,N:
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AGENDA
PARKS AND RECREATION ADVISORY BOARD
JULY 13, 1989
Colleyville-City Park 6:15 p.m.
Bransford Rd.
I. Meet at City Hall - 6:15 p.m. - Park Tour
II. Call To Order - 7:15 p.m.
III.. Approval of Minutes
IV. Staff Update
A. Park Master Plan
~ B. Webb House
' C. L.D. Lockett property
V. Park Improvement Projects FY 89-90
VI. Update on Fun Run in October
VTI. Draw for places on Park Board
VIII. Other Concerns
IX. Adjourn
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P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 281-4044
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Parks and Recreation ~''~.x.'+
Department:
Park Tour
Subject:
Meeting
7-13-89
Agenda ~k
1
1. Meet at City Park - 6:15 p.m.
2. City Park
3. Sparger Park
4. Soccer Fields
5. Possible sites for park land
6. L.D. Lockett House
7. Webb House
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Department Signature
City Manager
DISPOSITION: Approved Other
AGENDA BRIEFING
STAFF REVIEW:
CoC 1/89
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Parks and Recreation '~•~=X:-ti
Department:
~ Minutes
Subject:
Meeting Agenda It
7-13-89 3
Approval of Minutes: 6-1-89
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Department He S' azure
DISPOSITION:
Approved
City Manager
Other I STAFF REVIEW:
AGENDA BRIEFING
CoC 1/89
PARKS AND RECREATION ADVISORY BOARD
MINUTES
June 1, 1989
The meeting of the Colleyville Parks and Recreation Advisory
Board was called to order by Chairman Paul Vigiletti at
7:10 p.m.
Present at the meeting: Alan Linford, Mary Lou Brieger,
Dawn Quinby, Lila Coley, Don Wood, Paul Vigilitti, David Fain,
Parks and Recreation Coordinator. The Chair recognized dick Aiken
and Ed Havran in the audience. They declined speaking time.
Absent: Nick Martine and Cheryl Livingston
BUSINESS
1. Motion to approve the minutes as submitted was made by
Alan Linford and seconded by Don Wood. Passed unanimously.
2. Discussion and action taken on draft budget proposal.
David Fain requested that item #4 be moved forward because
of our interested listeners. He summerized the budget
proposal for capital expenditures. Lengthy discussion
followed on each of six areas: personnel, equipment, master
plan, beautification, upgrading park grounds and facilities,
and implementation of master plan. It was decided that David
Fain would firm the estimated costs prior to submittal to the
City Council, but a consensus was reached concerning general
needs. The conclusions and reasons follow:
a) Personnel - Increase current park employees by one
full time and one part time person to deal with park
maintenance. Currently the staff is unable to meet
the requirements of mowing tim~l, p~~yfield prepar~~i.ana.:.
playground equipment upkeep, etc. needed to meet
citizen expectations, health and safety needs. As
The Parks and Recreation Coordinator expands his duties
to include recreation services, his availability to
contribute to maintenance activities will decrease, thus
the need for the additional employees.
b) Hire one part time recreation employee to implement a
recreation program proposed for the summer of 1990. Mr.
Fain has committed to establishing and organizing
Colleyville's first recreation program, but will need
and assistant to deal with the day to day workings of
such a program, This position will run April 1990
Through August of 1990. User fees will help in
defraying some of the cost of the operation of the
program.
c) Equipment - A new riding mower and push mower would
allow occasional down time for maintenance and repairs,
so that mowing requirements can be met. Current mowing
equipment outside of the mower bought in summer of 1988
is antiquated.
p.2
An additional truck would be necessary to transport the new
employees to job sites around Colleyville.
d) Master Plan
1} This study would justify and confirm the need for
several major capital expenditures not listed in
this budget that have come before the Advisory
Board to date. It is the opinion of the Board
that we do not want to recommend spending the
City's money on piecemeal action but only after
development of a comprehensive plan that truely
meets the needs of all its citizens.
2) The Parks and Recreation Advisory Board is committed
to work alongside a consulting firm to develop a
plan that meets our needs for the least cost.
e) Beautification
1) Motion made by Mary Lou Brieger and seconded by
Alan Linford to have City Council designate tiVebb
House property as park land. Motion passed
unanimously. After this action, plans would
proceed to upgrade its use as a park. Mary Lou
Brieger will hold a meeting June 9th as a Webb
House briefing.
2) Motion made by Mary Lou Brieger and seconded by
Alan Linford to recommend to City Council:
"Take L.D. Lockett property off market until
Parks and Recreation Advisory Board determines
if it is suitable for park use. Motion passed
unanimous ly .
f) Upgrading park grounds and facilities
1) playground equipment - to improve safety and fun
time for childern
2) concession stand remodeling - to meet health codes
3) bathroom facility at City Park - to meet health
and safety needs
4) portable building at soccer facility - to meet
on-site storage needs
3. Disscussion and action on park master plan. Previously
discussed in budget. Mr. Vigilletti will contact the City
Secretary and request these action items placed on the City
Council agenda. These action items are:.
a) motion concerning the Webb House property
b) motion concerning L.D. Lockett property
c) consensus that the City should now seek bids for park
master plan. David Fain has already written a
preliminary park master plan study, request for proposal
which the Board will review.
4. Discussion of summer recreation program. Previously
discussed in budget. Mr. Fain directed the Board to review
samples of adjacent cities summer recreation programs included
in our agenda packet ..
p.3
5. Discussion and action on fund raising projects. Don
Wood moved and Dawn Quinby seconded the motion: That the
Parks Department sponsor a fun run at the 2nd annual Bar-
b-que cook-off on October 7, 1989. Any surplus monies
earned beyond operation costs be given to the Community
Center fund. Motion passed unanimously. Mary Lou Brieger
suggested future fundraising could be obtained from sale of
notecards and wildflower seeds to the public during a
proposed wildflower festival.
6. Other concerns: Take tour of park properties beginning
of next meeting. Need future workshop on funding, matching
grants, etc.
7. Dawn Quinby moved that we adjourn and Don Wood seconded.
Passed unanimously. Time: 10:12 p.m.
Respectfully Submitted,
Mary L`e3u Br)ieger
Secretary, Parks and
Recreation Advisory
Board
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Parks and Recreation ~~~1~x:1!i Meeting Agenda 11
Department: 7-13-89 4
~ Subject: Staff Update
A. Park Master Plan
B. Webb House - discussion of resolution designating Webb
House as park land.
C. L.D. Lockett property - Council has taken the property off
the market. Discussion of possible future use of property.
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Department Head: 'nature
DISPOSITION:
Approved
City Manager
Other ~ STAFF REVIEW:
AGENDA BRIEFING
CoC 1/89
C~tY of
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Texas
REQUEST FOR PROPOSAL
PARK MASTER PLAN
The City of Colleyville is currently seeking a qualified
firm to provide professional and technical services
necessary to develop a comprehensive park master plan
for the Colleyville Parks and Recreation Department.
The plan is to encompass a five period of 1990-1995.
The City of Colleyville is a rapidly growing community
located in Northeast Tarrant County. The present
population is 11,000 with a projected growth, and
also with only 51 acres of developed park land, the
City desires a comprehensive park master plan to assist
the City in planning of future park and recreation
needs for the City of Colleyville.
The City of Colleyville invites your firm to submit
a proposal for review by City staff. After submittal
of proposals, several firms may be invited~to make
presentations to the Parks Board and/or City Council.
Inquires pertaining to the request for proposal should
be directed to David Fain, Parks and Recreation
Coordinator at (817) 656-8531. The deadline to submit
proposals is August 10, 1989.
Thank you, for your interest
if you have any questions,
to contact me.
in this project, and
please do not hesitate
Sincerely,
~^'
David Fain
Parks and Recreation
Coordinator
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M-F/17
P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 281-4044
CITY OF COLLEYVILLE
PARK MASTER PLAN STUDY
REQUEST FOR PROPOSAL
I. INTRODUCTION
The City of Colleyville is soliciting proposals for a
comprehensive park master plan study. The plan will address
such topics as development, land acquisition, parks and
recreation administration, programs, and existing and future
facilities.
The Parks and Recreation Department presently consists of
51 acres of park land. With the significant residential
growth and population influx, the .city will need to continue
to provide parks and recreation facilities to meet the needs
of the community .
II. PURPOSE
The purpose of the master plan is to:
A. Provide a framework for orderly and consistent planning
and development.
B. To provide detailed researched facts concerning
the community and the role of parks and recreation.
C. To establish priorities and statements of direction
based on researched and documented facts.
D. To provide direction in the area of acquisition and
development of park land to meet future needs.
III. GOALS AND OBJECTIVES
OF THE COLLEVILLE
PARKS AND RECREATION DEPARTMENT
Below are the goals and objectives for the Parks and Recreation
Department.
A. Provide a park and recreation program to meet the
diverse needs of the citizens of Colleyville.
1. Immediate and short term improvements of parks.
2. Long term planning of a parks system.
3. Recreation opportunities and programs for all
ages of the community.
B. Determine practical means of maintaining and
upgrading existing areas and facilities to a
prescribed standard and purpose.
C, Acquisition of park land and development of outdoor
recreation facilities, including orderly development
of existing park areas.
D. Enlist community interest by encouraging individuals
and citizen groups funds, property, manpower, and
input for the development and operation of the parks
and recreation facilities.
E. Increase and enhance parks and recreation oppor-
tunities by providing maximum multi-use of parks
and recreation resources.
F. To provide new and traditional parks and recreation
experiences for present and future community residents.
IV. SCOPE OF THE STUDY
The study proposed should address the following key areas
with researched information, realistic concerns and solutions
as recommended and appropriate alternatives:
A. Supply Analysis - To identify the existing and potential
parks and recreation resources, facilities, and-
programs provided to the citizens of the community.
1. Public parks and recreation areas in the city
(city staff provides)
2. Public parks and recreation areas adjacent to the
city (assistance from city staff)
3. Public schools and associated recreation oppor-
tunities (city staff provides)
4. Land that is targeted or proposed for, dedication
for parks, recreation or open space. (city staff
assistance)
5. List all recreation associations and organizations
(city staff provides)
6. List the number of teams and groups within each
association (city staff provides)
7. Facilities associations use (city staff provides)
8. Projected annual growth for each associatign
(city staff provides)
B. Population Anal sis ~ To determine the population
~aracteristic~the citizenry of the community.
1. The completion of a ~SOpulaton_: analysis concen-
trating on the factors of growth, distribution,
and projection,
2. The completion of a demographic analysis concen-
trating on, the factors of age, income, gender,
education, and ethnicity.
C. Standards Analysis - To compare parks and recreation
resources to the nationally accepted parks and recreation
standards.
1. Determine park standards and principles which
will apply to Colleyville conditions.
2. Determine acceptable standards for this area.
D. Demand Analysis - Public involvement to establish
recommendations from citizens.
1. The completion of a community needs assessment to
determine random citizen input (city staff desires
input)
2. The holding of at least one public hearing to
assess citizen input.
3. Utlize standard analysis to determine needs.
4. Analyze recreation demand versus available facilities.
E. Agency Action Plan - To provide an agency action plan
based on previous findings so that a positive parks
and recreation direction can emerge.
1. Development of a definitive program(s) for acquisition
and development of park land to meet future needs.
2. Development of a maintenance and operations analysis
to meet present and future needs.
3. Identify present and future recreational needs of
the community, Identify all types of recreational
needs for all ages, and not just athletic needs of
the community.
4. Ordinance suggestions to implement the master plan.
5. Identify grant sources to implement the master plan.
F. Expenditure Analysis - To provide an expenditure
analysis presenting a financial cost estimate for
actions and a~suggested timeline.
1. -The completion of an expenditure analysis.
2, The completion of a method of funding chart.
G. Priority Criterion Analysis - To provide a priority
criterion system recommending a.specific order that
the action plan should take.
1. The completion of a priority criterion point system.
2. The completion of a priority ranking chart.
V. FEES AND TIMING
The consultant should provide a realistic schedule for the
completion of the study and the implementation of the reco-
mmendations identified therein, the City desires that cost
estimate be given according to time schedule of the study.
A. Submittal of proposal - August 10
B. Review by staff and council; interviews with firms - Sept. 22
C. City. Council approval of contract - October 3
D. Execute contract - October 6 '
E. Completion of work - negotiable
VI. QUALIFICATIONS
The consultant will list all similar projects, or a maximum
of ten projects that the firm has worked on, and specify who
will be wozking on the study and their qualifications plus
resumes. Additionally, a list of references will be required
listing a contact person and a telephone number.
VII. OTHER
The purpose of this section is to allow the consultant an
opportunity to explain if there are additional factors which
should be taken into consideration to develop the proposed
study to meet the particular. needs of the City of Colleyville.
Resolution R-89-461
EXHIBIT "A"
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Parks and Recreation ~''-~X--~
Department: _
~) Parks Projects FY '89-'90
Subject:
Meeting
7-13-89
Agenda I~
5
Attached are items which City Staff has discussed for possible
park improvements and recommendations to City Council during
the fiscal year '89-90.
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Department ea Signature
DISPOSITION: Approved
City Manager
Other I STAFF REVIEW:
AGENDA BRIEFING
CoC 1/89
PARKS PROJECTS
FISCAL YEAR '89-'90
1. Paving of City Park parking lot - $30,000
2. 16x20 bathroom facility at City Park - $15,000
3. 16x20 bathroom facility at Sparger - $15,000
4. Athletic field maintenance - dirt work, fence, irrigation - $7,000
5. Beautification - landscaping of City Hall, City Parks,
signage - $8,000
6. playground equipment - Sparger Park - $25,000
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Department:
Parks and Recreation '''~'x~~ti
I Fun Run
Subject:
Meeting Agenda It
7-13-89 6
An alternative date to be discussed for fun run. More
information at meeting.
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Department He S' nature
DISPOSITION:
Approved
City Manager
Other I STAFF REVIEW:
AGENDA BRIEFING
CoC 1/89
C~~Y of
Il~
Ti+x:-~:
Department: parks and Recreation
Subject: Places on Park Board
Meeting Agenda II
7-13-89 ~
The city ordinance which creates a Park Board has been officially
adopted by the City Council. Therefore, it is now necessary to
select Park Board members for the established positions.
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Department Head 'net re
DISPOSITION:
Approved
City Manager
Other ~ STAFF REVIEW:
AGENDA BRIEFING
CoC 1/89