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HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-3/4/1989 (5)G~tY of Il Texas AGENDA PARKS AND RECREATION ADVISORY BOARD 5400 BRANSFORD ROAD June 1, 1989 7:00 p.m. 1. Call To Order 2. Approval of Minutes 5-~4-89 ~~ 3. Park Master Plan 4, Parks and Recreation Budget: Fiscal YR. 89-90 5. Summer Recreation Program 6. Fund Raising Projects 7. Other Concerns 8. Adjournment P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 281-4044 Department: Gily o~ ~~ Parks and Recreation 'i'~~x;~s Meeting Subject• Approval of Minutes 6-1-89 Agenda Ik 2 Minutes from the meeting on May 4, 1989 Department He ature DISPOSITION: Approved City Manager Other AGENDA BRIEFING STAFF REVIEW: CoC 1/89 PARKS AND RECREATI01`I ADVISORY BOARD MINUTES May 4, 1989 The meeting of the Colleyville Parks and Recreation Advisory Board was called to order by the Vice-chairman Alan Linford at 7:05 p.m. Present at the meeting: Alan Linford, Mary Lou Brieger, Dawn Quinby, Nick Martine, Lila Coley, Cheryl Livingston, David Fain; Parks and Recreation Coordinator. The chair recognized the Honorable Mayor Buck Hubbard and Council- man Ed McKnight in the audience. Absent: Don Wood and Paul Vigilletti. Business 1. Minutes were approved unaimously with the addition of a statement by Alan Linford concerning discussion of goals and objectives in item ~f4: "It is important that we list specific strategies to meet any goals that we establish." 2. Discussion and action taken on the issue concerning locating a skateboard ramp. Public hearing was opened and the chair recognized the presence of Ed and Jo Feitel whose skateboard structure is in question. Mayor Buck Hubbard brought us "up to date" on his understanding of the situation and the tentative agreement reached with the Feitel's. Ed and Jo Feitel gave additional details of the use, structure, and costs of the skate ramp, showing considerable research and depths of knowledge. David Fain and Councilman McKnight gave an overview of what City ordinances applied to the initial red tag on the structure. In summary, the costs to the city for purchasing, moving, and finishing the structure not including labor costs was estimated to be $8000.00. The question of liablility and supervision of the facility was not included in this cost. The public meeting was closed. Board discussion centered on: Is the skateboard ramp wanted in the park system; where does it fit into the park master plan being developed; and is this the best use, now, of scarce resources in the Park Department? Motion made by Cheryl Livingston to send to the City Council the. recommendation of the Board with a change in variance at the residence of Ed and Jo Feitel and given a one year trial_ period to judge the disruption to~the='_nezghborhood_ _Lila Coley sedanded. Passed unaimously. 3. Park Master Plan Discussion. David Fain reported that Terry Cheek of Schrickel, Rollins and Associates estimates a lower price for a park master plan than initially stated at the 4-25-89 workshop. Alan Linford moved that we meet p.2 in two weeks with specifications of what should be included in the master plan. Mary Lou Brieger seconded. After discussion, Mr. Linford amended his motion by adding "and these be compared to David Fain's specifications for the master plan bid." Ms. Brieger seconded. Motion passed unanimously. A workshop to discuss these specifications will be held May 18, 1989, 7:00 p.m. at 3202 Wiltonwood Court residence of Alan Linford. Mr. Fain will be seeking interviews with other companies for master plan preparation. He plans to include other city admit~i~tgative staff in the process. 4. Lila Coley proposed that we form our first committee to study plats and seek land donations for parks by owners. Committee consists of Lila Coley, David Fain, and Mary Lou Brieger. 5. Place on agenda for June meeting: Proposed summer program; fund raising projects; planning and zoning; and a vote on tk~e m~.ster plan. 6. Dawn Quinby moved we adjourn and Nick Martine seconded. Passed unanimously. Time: 10:07 p.m. Respectfully Submitted, ~-~c/~ /~,c.e~,~.~ Mar L~~~Y Brie er y g Secretary Parks and Recreation Advisory Board MLB/df .~ 1 c~~y ~,r Il~ 'r~~ x;, ti Department: Parks and Recreation Subject:- Park Master Plan Meeting Agenda 6-1-£i9 3 The Parks and Recreation Advisory Board has discussed at length the development of a park master plan for the City of Colleyville. The city staff and members of-the Board have met with two park planning firms to discuss the master plan process. A formal proposal will be presented to three (rims. After a formal interview with the three firms, one firm will be choosen and the dollar amount of such a project will be finalized. Department Head Sig ature City Manager DISPOSITION: Approved Other CoC 1/89 AGENDA BRIEFING STAFF REVIEW: CITY OF COLLEYVILLE PARK MASTER PLAN STUDY REQUEST FOR PROPOSAL I. INTRODUCTION The City of Colleyville is soliciting proposals for a comprehensive park master plan study. The plan will address such topics as development, land acquisition, parks and recreation administration, programs, and existing and future facilities. The Parks and Recreation Department presently consists of 51 acres of park land. With the significant residential growth and population influx, the city will need to continue to provide parks and recreation facilities to meet the needs of the community. II. PURPOSE The purpose of the master plan is to: A. Provide a framework for orderly and consistent planning and development,! B. To provide detailed researched facts concerning the community and the role of parks and recreation. C. To establish priorities and statements of direction based on researched and documented facts. D. To provide direction for the City of Colleyville for a five to ten year period. III. GOALS AND OBJECTIVES Off' THE COLLEYVILLE PARKS AND RECREATION DEPARTMENT Below are the goals and objectives for the Parks and Recreation Department. A. Provide a park and recreation program to meet the diverse needs of the citizens of Colleyville. 1. Immediate and short term improvements of parks. 2. Long term planning of a parks system. 3. Recreation opportunities and programs for all ages of the community. B. Determine practical means of maintaining and upgrading existing areas and facilities to a prescribed standard and purpose. C. Acquisition of park land and development of outdoor recreation facilities, including orderly development of existing park areas. D. Enlist community interest by encouraging individuals and citizen groups funds, property, and manpower for the development and operation of the parks recreation facilities. E. Increase and enhance parks and recreation oppor- tunities by providing maximum multi-use of parks and recreation resources. F. To provide new and traditional parks and recreation experiences for present and future community residents. IV. SCOPE OF THE STUDY The study proposed should address the following key areas with researched information, realistic concerns and solutions as recommended and appropriate alternatives: A. Supply Analysis - To identify the existing and potential parks and recreation resources, facilities, and programs provided to the citizens of the commumity. 1. The completion of a supply analysis of the parks and recreation resources. 2. The completion of a supply analysis of the parks and recreation resources provided by other agencies and groups; county, state, and federal governments, private enterprises, sch©ol districts, and voluntary groups. B. Population Analysis - To determine the population characteristics of the citizenry of the community. 1. The completion of a demographic analysis concen- trating on the factors of age, income, gender, education, and ethnicity. 2. The completion of a population analysis concen- trating on the factors of growth, distribution, and projection. C. Demand Analysis - To delineate and analyze current and future demands of the parks and recreation resources. 1. The completion of an activity analysis specifying the factors of participation and duration of each occasion of participation. 2. The completion of a community needs assessment to determine random citizen imput. 3. The holding of at least one public hearing to assess citizen input. D. Standards Analysis - To compare parks and recreation resources to the nationally accepted parks and recreation standards. 1. The completion of a parks and recreation standards analysis for nonagency provided resources. 2. The completion of a parks and recreation standards analysis which includes population and. distance. E. Agency Action Plan - To provide an agency action plan based on previous findings so that a positive parks and recreation direction can emerge. F. Expenditure Analysis - To provide an expenditure analysis presenting a financial cost estimate for actions and a suggested timeline. ~1{ J 1. The completion of an expenditure analysis. 2. The completion of a method of funding chart. G. Priority Criterion Analysis - To provide a priority criterion system recommending a specific order that the action flan should take. 1. The completion of a priority criterion point system. 2. The completion of a priority ranking chart. V. FEES AND TIMING The consultant should provide a realistic schedule for the completion of the study and the implementation of the reco- mmendations identified therein, the City desires that cost estimate be given according to time schedule of the study. VI. QUALIFICATIONS The consultant will list all similar projects, or a maximum of ten projects, that the firm has worked on and specify who will be working on the study and their qualifications plus resumes. Additionally a list of references will be required listing a contact person and a telephone number. VII. OTHER The purpose of this section is to allow the consultant an opportunity to explain if there are additional factors which should be taken into consideration to develop the proposed study to meet the particular needs of the City of Colleyville. ca~Y o~ Parks and Recreation ''~'x.'s Department:_ ~ Parks and Recreation Budget Subject: Fiscal Year 89-90 Meeting Agenda 11 6-1-89 4 The City Staff is presently working on the budget for the fiscal year of 89-90. Attached are ideas and possible recommendations for capital expenditures for fiscal year 89-90. Priortize these ideas; add, delete and a formal recommendationwill be presented to city staff and council. Department He ~gn ture DISPOSITION: Approved City Manager Other I STAFF REVIEW: AGENDA BRIEFING CoC 1/89 Capital Expenditure Project Estimated Cost 1. Lighting of Softball field $60.000.00 2. Playground equipment $25.000.00 3. Concession stand remodeling $3000.00 4. Bathroom facility at City Park $40.000.00 5. Park Master Plan $30.000.00 6. Mower $5000.00 7. Full time park employee $20.000.00 8. Part time recreation employee $12.000.00 9. Truck $12.000.00 10. Portable building at soccer $3000.00 facility 11. Push mower $450.00 CItY u/ -- - Il~ ~1'c ~. a s Department: parks and Recreation Subject: Summer Recreation Program Meeting Agenda ~I 6-1-89 5 Enclosed are examples of summer recreation programs. Recommendation of City Staff is to hire apart time recreation employee and to offer a program during the summer of 1990. ( ~ ~ ~~` Department Head Si re DISPOSITION: Approved City Manager Other AGENDA BRIEFING STAFF REVIEW: CoC 1/89 Department: I Subject: Parks and Recreation Fund Raising Projects Ideas, suggestions, and recommendations project suggested is to sponsor a run at in the fall. ~: n ~l . / l I ~t.~' ~ / i . Department~~gnature DISPOSITION: Approved cuy ~,~ '1•`+xa+ Meeting 6-1-89 to be discussed. One the annual barbeque AgeGnda Ik City Manager Other AGENDA BRIEFING STAFF REVIEW: CaC 1/89