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HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-3/4/1989 (2)C~tY of ~_ ~ ~ Il Texas AGENDA PARKS AND RECREATION BOARD 5..400 BRANSFORD ROAD March 30, 1989 7:00 p.m. 1. CALL TO ORDER - ` -2 . APPROVAL OF MINUTES ~-4-89 3. DISCUSSION AND APPROVAL OF PARK ORDINANCE(S) '~ 4. DISCUSSION AND APPROVAL OF PARKS AND RECREATION BOARD BY-LAfnTS 5. DISCUSSION AND APPROVAL OF CONCESSION STAND POLICY 6, OTHER CONCERNS 7. ADJOURNMENT DF/df P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 281-4044 1 Guy or Il~ ~'c x :-+ Department: Parks and Recreation Subject: Approval of Minutes Meeting Agenda it 3-30-89 2 Minutes from the meeting on March 4, 1989. ~GGvi. Department He ignatur ~-~ 4 _$ DISPOSITION: Approved City Manager Other ~ STAFF REVIEW: AGENDA BRIEFING CoC 1/89 PARKS AND RECREATION STEERING COMMITTEE MINUTES March 4, 1989 The first meeting of the Colleyville Parks and Recreation Steering Committee was called to order by Councilman Ed McKnight at 9:05 a.m. Individuals in attendence: City Staff: Bo McDaniel-City Manager, Ed McKnight-Councilman, David Fain, Parlcs and Recreation Director. Appointees of the Parks~nd Recreation Steering Committee present: Mary Lou Br~~ger, Lila Coley, Alan Linford, Cheryl Livingston, Don Wood, Paul Vigiletti. Absent: Dawn Quinby, Nick Martine. Business 1. After opening comments from city staff McKnight, McDaniel, and Fain, Mr. McKnight took nominations for the position of chairman for the Parks and Recreation Board. Nominees were: Paul Vigiletti and Alan Linford. Vigiletti won by a vote of 4 to 2. Linford was voted vice-chairman by acclamation. Mary Lou Breiger nominated as secretary; voted by acclamation. 2. Discussion of a park ordinance to establish a Parks and Recreation Advisory Board of eight members. The chairman would be a non-voting member. Committee recommended to establish the ordinance at next meeting. 3. Discussion of by-laws for the Parks and recreation Board: Duties of officers, meeting dates. Present examples of by-laws at next meeting. 4. David Fain made of presentation on the parks system accompanied with slides and a written assessment. Discussion about the parks and potential purchase of park land followed. 5. Discussion of goals and objectives. Emphasis on goals and objectives so as the Board will always have direction and ongoing project. 6. Discussion about the importance of setting a date to accomplish a goal. Committee decided on a deadline of next meeting to establish a park ordinance governing the Parks Board and by-laws. 7. The Parks Committee agreed to formally meet the first Thursday of every month at 7:00 p.m. The committee also set another meeting date of Nlarch 30 at 7:00 p.m. to review draft of park ordinances and by-laws. 8. Discussion of present situation of concession stand located at City Park. There are no guidelines set forth by the City for use of the facility. David Fain recommended the guidelines be established and the Parks Committee review the guidelines and approve/disapprove. Committee was in agreement. 9. Mary Lou Brieger moved to adjourn meeting at 12:15 p.m., seconded by Don Wood. Respe fully Submitted, ~ , ~ C-d,~-~, David Fain Parks and Recreation Director -~. z ,~ ~ ,-----, Mar Lou Brie er~C~~ g Parks Board Secretary DF/df Department: Parks and Recreation Subject• Park Ordinance(s) I Meeting Agenda Ik 3-30-89 3 The park ordinances include the establishment of the board, duties and responsibilities of the board, and the duties of the officers. Recommendation is to approve, disapprove, or alter the ordinances that will be funcional for use by the board members. f _ z ~ '~~L~ Department ea ignatur 3 :~?-~1 DISPOSITION: Approved c-~y or 1'C X:, !i City Manager Other ~ STAFF REVIEW: AGENDA BRIEFING CoC 1/89 CITY OF COLLEYVILLE PARKS AND RECREATION DEPARTMENT PROPOSED CITY ORDINANCES City Ordinances - Parks and Recreation Article I. Parks and Recreation Section 1. Parks and Recreation Advisory Board T ere s all be established a Parks and Recreation Advisory Board which shall consist of eight citizens of the City of Colleyville. Members of the Board shall be appointed by the Council for a term of two years. Four members of the Parks and Recreation Board shall be appointed each odd numbered year and four members shall be appointed each even numbered year. The Board shall elect a chairman from its membership and shall meet not less than once a month. The chairman of the Board shall be a non-voting member. Vacancies shall be filled by the Council for the remainder of the term. A majority of the members shall constitute a quorum; members of the Board may be removed by a majority of the Council after public hearing and for cause set forth in writing. Attendence requirements for members shall be the same as for members of the Council. The Board shall keep minutes of its proceedings which shall be of public record. The Board shall serve without compensation. Section 2. Duties and Responsibilities a. Act in an advisory capacity to the City Council and the Parks and Recreation Director in all matters pertaining to Parks and Recreation and cooperate with other governmental agencies, civic groups and all citizens of Colleyville in advancement of sound Parks and Recreation planning and programming. b. Adopt a set of bylaws and establish policies and procedures for the proper administration of the parks and recreation program of the city, subject to the approval of the City Council. c. Recommend policies on recreation services for approval by the City Council. d. Advise the Parks and Recreation Director on problems of development of recreation areas, facilities, programs and improved recreation services. e. Recommend the adoption of standards for recreational areas, facilities, programs and their financial support. f. Have periodic inventories made of existing services and survey of services needed and interpret the needs of the public to the City Council and to the Parks and Recreation Director. g. Aid in coordinating the recreation services with the programs of other governmental agencies and interested groups. h. Recommend the establishment and maintenance of parks, playgrounds, playfield, centers, swimming pools and other park and recreational facilities. i. Recommend the establishment of recreation programs for all ages. j. Recommend for acquisition by the City Council certain lands and building deemed necessary for the use of the city parks and recreation program, the location of which shall have the approval of the city planning and zoning commission. k. Submit recommendations for the improvement and expansion of the parks and recreation facilities, equipment and program. 1. Recommend the establishment of standing committees and other such committees as from time to time may be deemed necessary. m. Recommend the establishment and growth of the fo]lowing activities for the community: 1. Arts - Drama, music, art, dance, etc.. 2. Sports - Softball, baseball, soccer, tennis, basketball, etc.. 3. Swimming 4. Childern's play equipment S. Horticultural - beautification of all parks 6. Safety 7. Picnic facilities Section 3. Officers of Board a. Election of Officers - A chairman, vice- chairman, and secretary shall be elected each year by the Parks and Recreation Board members at the regular meeting in January. b. Duties of Officers 1. Chairman - It shall be the duty of the chairman to preside at all meetings of the board, to appoint internal committee and study group members and to call special meetings. 2. Vice-chairman - It shall be the duty of the vice-chairman to perform the duties of the chairman during any absence. 3. Secretary - It shall be the duty of the secretary to record the minutes of the regularly scheduled meetings. Cary of 7'cxa`: Department: Parks and Recreation Subject: Park Board By-Laws Meeting Agenda tl 3-30-89 4 By-laws are a tool useful to Park Board members to set guidelines in which members of the board can operate. The by-laws can always be altered to meet the needs of the board. The by-laws discuss the organization, officers duties, meetings, agenda, attendance, and voting procedures. Recommendation is to approve, disapprove, or alter the Park Board by-laws. :~ %` ~~~°~ ~' ~~v2 Department H 5ignatur~l~ 5-~~- ~y DISPOSITION: Approved City Manager Other ~ STAFF REVIEW: AGENDA BRIEFING CoC 1/89 CITY OF COLLEYVILLE PARKS AND RECREATION BOARD STANDARD OPERATING PROCEDURES I. ORGANIZATION AND OFFICERS 1. ORGANIZATION The Park and Recreation Board shall consist of 8 regular members and shall be organized and shall exercise such powers as prescribed by the Ordinance of the city. The members shall be residents of the city and shall be appointed by City Council for a period of two (2) years per appointment. 2. OFFICERS A Chairman, Vice-Chairman and Secretary shall be elected annually from among the Board's membership at the first meeting in January and at such other times as these offices may become vacant. The office of the Chairman will be a non voting position. 3. DUTIES A. The Board shall advise the City Council on those matters falling within its charged responsibilities in a manner reflecting concern for the overall Park development and environment of the city as a setting for human activities. B. The Chairman, or in his absence the Vice-Chairman, shall preside at all meetings, shall decide all points of order or procedure. All letters of transmittal from the Board to the City Council shall be over the signature of the Chairman. C. The Secretary will record the minutes of each meeting. Will prepare a copy of the minutes of each meeting and give a copy of them to the Parks and Recreation Director at least 15 days prior to the next meeting. II. MEETINGS 1. PROCEDURE - Roberts Rules of Order shall govern the procedure for Parks and Recreation Board Meetings. 2. UORUM A quorum shall consist of three (3) members. 3. 4. 5. 6. 7. AGENDA An agenda shall be prepared by the City Staff for each meeting of the Park and Recreation Board. There shall be attached to each agenda a report of matters pending further action by the Board. A copy of the agenda shall be posted in the City Hall as required by law for a period of three full calendar days not counting the day of meeting or the day of posting. REGULAR MEETINGS Regular meetings the month in the unless otherwise SPECIAL MEETINGS shall be held on the first Thursdav of Council Chambers of the City Hall, determined by the Board. Special meetings for any purpose may be held: 1. On the call of the Chairman, or 2. On request of two or more members and by giving written notice to all members deposited in the mail at least 48 hours before the meeting, or 3. As may be scheduled by a majority of the Board at any previous meeting. The time and place of the special meeting shall be determined by the convening authority. PUBLIC MEETINGS All meetings shall be held in full compliance with the provision of state law, ordinances of the City and these rules of procedure. Any party in interest may appear in his own behalf or be represented by council or agent. ATTENDANCE In the event any member of the Board consecutive meetings without proper the Chairman or Parks and Recreation explaining the circumstances of such will be submitted to the Mayor and C requesting dismissal and replacement 8. MINUTES is absent three notification to Director absences, a letter ity Council of said member. The approved minutes from each meeting will be filed with the Parks and Recreation Director with a copy retained by the Parks and Recreation Board Secretary. III. HEARINGS AND DECISIONS 1. ORDER OF BUSINESS The Chairman shall call the Board to order, and the members present and absent shall be recorded. The minutes of any preceding meeting shall be submitted for approval. The public shall be advised of the procedures to be followed in the meeting. The Secretary shall publicly advise the Board of any communications received pertaining to any matter before the Board. The Board shall then hear and act upon those proposals scheduled for consideration of public hearing together with such other matter of business and report as the Board or Secretary finds to require Board considerations. 2. MOTIONS A. A motion may be made by any member other than the presiding officer. B. A motion to approve any matter before the Board or to recommend approval of any request requiring Council action shall require a simple majority of the favorable votes of the members present. When fewer than all the members are present for the voting and when all motions to recommend on a given application fail to carry by ONE vote, consideration of the application shall be continued to the next regular meeting upon motion carried by a majority of those present. Provided further that no request or application shall be continued under this rule beyond the next regular meeting; failure of the Board to secure a majority of concurring votes to approve or recommend approval at said next regular meeting shall be recorded in the minutes as a denial of the proposal under this rule. 3. DISQUALIFICATION FROM VOTING A. A member shall disqualify oneself from voting whenever one finds that one has a personnel or monetary interest in the property under appeal, or one will be directly affected by the decision of the Board. B. A member may disqualify oneself from voting whenever any applicant, or ones agent, has sought to influence the vote of the member on ones application, other than in the public hearing. c-~y ~,r .~,~, x ~ 5 Department: Parks and Recreation ~ Subject: Discussion and Approval of concession stand policy Meeting Agenda 11 3-30-89 5 The City of Colleyville has no formal written policy on the use of the concession stand at City Park. There has been some confusion as to the operation of the stand. For example, who has the right to operate stand, purchasing and maintaining of equipment, and responsibility of the City. A concession policy will alleviate these and more situations that have come about within the last several months. Recommendation is to approve a concession stand policy. ~~~ ~/ ~ ~. Department Hea Si natur~w .3-z~- ~? City Manager DISPOSITION: Approved Other AGENDA BRIEFING STAFF REVIEW: CaC 1/89 CITY OF COLLEYVILLE PARKS AND RECREATION DEPARTMENT ORDINANCES ARTICLE 1. PARKS AND RECREATION DEPARTMENT 1. Parks and Recreation Board. The Parks and Recreation Board will be officially established and approved by city ordinance by the Colleyville City Council. Such department shall be composed of a Director appointed by the city manager and such employees as the city manager deems necessary. 2. Membership The Parks and Recreation Board is composed of eight members, appointed by the City Council,each of whom shall be a resident of the City of Colleyville, Texas. All shall serve without compensation. The Parks and Recreation Board appoints its own chairman, vice-chairman, and secretary. 3. Purpose The intent of the City Council is setting up a Parks and Recreation Board is to have available to the City a representative group of citizens to advise the City Council, Administration, and the citizens of Colleyville on how to solve problems encountered in providing community parks and recreation services 4. Duties and Responsibilities Adopt a set of bylaws and establish policies and procedures for the proper administration of the parks and recreation program of the city, subject to the approval of the City Council. Act in an advisory capacity to the City Council and the Parks and Recreation Coordinator in all matters pertaining to Parks and Recreation and cooperate with other governmental agencies, civic groups and all citizens of Colleyville in the advancement of sound Parks and Recreation planning and programming. Recommend policies on recreation service for approval by the City Council. Advise the Parks and Recreation Coordinator on problems of development of recreation areas, facilities, programs and improved recreation services. Recommend the adoption of standards for recreational areas, facilities, programs and their financial support. Have periodic inventories made of existing services and survey of services needed and interpret the needs of the public to the City Council and to the Parks and Recreation Coordinator. Aid in coordinating the recreation services with the programs of other governmental agencies and interested groups. Recommend the establishment and maintenance of parks, playgrounds, playfield, centers, swimming pools and other park and recreational facilities. Recommend the establishment of recreation programs for all ages. Recommend for acquisition by the city council certain lands and buildings deemed necessary for the use of the city parks and recreation program, the location of which shall have the approval of the city planning and zoning commission. Submit recommendations for the improvement and expansion of the parks and recreation facilities, equipment and program. Recommend the establishment of standing committees and other such committees as from time to time may be deemed necessary. Recommend the establishment and growth of the following activities for the community: a. Arts - Drama, music, art, dance, etc.. Arts - facilities. b. Sports - Softball, hardball, soccer, tennis, basketball, etc. c. Swimming d. Children's play equipment e. Horticultural - beautification of all parks. f. Safety g. Picnic facilities 5. Removal from board; vacancies filled. The members of the parks and recreation board shall be subject to removal from office by the city council for any cause deemed sufficient by a majority vote of city council members at a regularly scheduled council meeting. Any vacancy in the board shall be filled by the city council for the unexpired term of the member whose place has become vacant. 6. Meetings The parks and recreation board shall hold at least one (1) monthly meeting beginning in January 1989. Special meetings may be called by the chairman, director of parks and recreation or if requested by at least two or more board members. 7. Election of officers A chairman and vice-chairman shall be elected each year by the park and recreation board members at the regular meeting in January. y 8. Duties of officers ~ a. Chairman - It shall be the duty of the chairman to preside at all meeting of the board, to appoint internal committee and study group members and to call special meetings. b. Vice Chairman - It shall be the duty of the vice-chairman to perform the duties of the chairman during any absence. 9. Responsibility of parks and recreation department a. All parks and recreational activities shall be administered by the parks and recreation director and staff. The parks and recreation director shall be responsible to the board for carrying out policies established by the board, and to the city manager for the general operating procedures of the department. b. The director shall prepare meeting agendas for each board meeting. c. The director will act as ex officio member of the board and all committees. The director will be responsible for the recording and the preparation of the minutes, which shall be approved by the board at the next meeting. d. The director will provide technical assistance and all support data and information requested by the board. 3 ARTICLE 2: GENERAL 1. City park area defined. The term "city park area," as used herein, shall mean any public property duly dedicated to or used by the public as a city park, within the city limits, whether designated as such on the official map or maps of the city or not. 2. Motor vehicles It shall be unlawful for any person to operate any motor vehicle upon public park property within the city except in those areas specifically designated for vehicular use such as streets, private roads and driveways. The provisions of this section shall not apply to vehicles used for purposes of delivery, vending or maintenance. It shall hereafter be unlawful to drive or permit to be driven any motor vehicle within any city park area of the city at a speed in excess of twenty (20) miles per hour. 3. Curfew The curfew established hereby is set at the hour of 12:00 midnight within any city park area in the city, and it shall be unlawful for any person to be or remain within such city park area at any time after 12:00 midnight and before 5:00 a.m. Special permission may be granted by the parks and recreation department to exceed the 12:00 midnight curfew. 4. Alcoholic beverages It shall be unlawful for any person to possess or consume any alcoholic beverage, including liquor, wine, beer, or any other type, within the city park or city-owned public swimming pool. 5. Municipal swimming pools Any person who gains entrance to any municipal swimming pool, either by climbing the fence or otherwise, during hours when such pool is not in operation or supervised shall be deemed guilty of a misdemeanor. 6. Rest rooms a. It shall be unlawful for any person to linger or loiter in or about a public rest room in a public park without being able to give a satisfactory explanation of ones presence. b. For the purposes of this section, any person found lingering or loitering within a distance of one hundred (100) feet of a public rest room in a public park shall be prima facie presumed to be loitering about the public rest rooms. 7. Limitation on sales No person, other than city employees and city franchisees, shall sell any food or other merchandise in a public park. This section shall have no application to sports, arts, or social organizations selling items. 8. Trespassing in bodies of water on public or park property. It shall be unlawful for any person to swim, wade or otherwise enter in or upon any pool, tank, lake, creek or other body of water, other than a swimming pool, located either upon city park property or drainage or utility easements within the city except for purposes of maintenance, servicing or delivery. 9. Penalty Any person violating any of the provisions of these articles shall be deemed guilty of a misdemeanor and, upon conviction in the municipal court of the city, shall be fined in an amount not to exceed the sum of two hundred ($200.00) for each offense. S