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HomeMy WebLinkAboutCity Council-Minutes-4/3/2007c~~„~' ~" ~~., City of Colleyville Colley00lle, Texas 76034 (817) 503-1000 "°°" ~ Agenda www•colleyville.com n,. City Council Tuesday, April 3, 2007 CITY COUNCIL CHAMBERS PRE COUNCIL MEETING EXECUTIVE SESSION 5:30 P.M. EXECUTIVE CONFERENCE ROOM THIRD FLOOR PC-1 Discussion of the proposed Street Capital Improvement Work Plan with the Capital Improvement Plan Committee PC-2 Presentation and discussion of proposed refuse and recycling franchise agreement (This item will be discussed at the conclusion of the regular meeting) PC-3 Discussion of the April 3, 2007, City Council regular agenda items 6:35 p.m. -Celebrate Colleyville Steering Committee Applicant Interviews 1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter D Sec. 551.071 -Legal -Consultation with Attorney on Legal Issues Raised by Public Hearing or Action Items on the Agenda Sec. 551.071 -Legal -Discussion of litigation -Raman Chandler v. City of Colleyville Sec. 551.071 -Legal -Discussion of litigation - Charleda Jean Elliott v. John Smith, Wildwood Suites Property Management, Inc., Ian Robert Smith, Montclair Parc Homeowners Association, Inc., Montclair Parc, Inc., and the City of Colleyville Sec. 551.072 -Properly -Deliberate the purchase, lease, exchange or value of real property Sec. 551.087 - Economic Development -Discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay or expand within the City City of Colleyville Page 1 Printed on 3/30/2007 City Council Agenda April 3, 2007 RESUME REGULAR MEETING 7:30 P.M. COUNCIL CHAMBERS INVOCATION: Tim Perkins, Crown of Life Lutheran Church PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle 2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution R-07-2822 3. CORRESPONDENCE, REPORTS OF MEETINGS ATTENDED BY THE COUNCIL AND CITY OFFICIALS AND ANNOUNCEMENTS, PROCLAMATIONS OR PRESENTATIONS PROCLAMATIONS Child Abuse Prevention Month -April 2007 -Sommer Houser, Associate Director, Alliance for Children Northeast Center Coordinator Pleasant Run Baptist Church 130 Year Anniversary -April 7-8, 2007 - Leonard Allen, Chairman of Deacons National Public Safety Telecommunicator's Week -April 8-14, 2007 - Rose Zalewski, Communications Supervisor National Library Week -April 15-21, 2007 and National Library Workers' Day -April 17, 2007 -Mary Rodne, Library Director PLAQUE Robert McCormick - In recognition of service on the Planning and Zoning Commission 4. CONSENT: READING AND PUBLIC HEARING -Resolution R-07-2823 4a Approval of the minutes of the regular City Council meeting of March 20, 2007 4b Approval of the Colleyville Trails and Sidewalks Committee recommendations for the FY 2006-07 sidewalk construction 4c Approval of a bid award for renovation of softball fields at City Park to Sports Field Solutions, in an amount not to exceed $60,000.00, and authorize the City Manager to execute the contract City of Colleyville Page 2 Printed on 3/30/2007 City Council Agenda April 3, 2007 4d Approval to establish a Senior Center Open Space Master Plan Committee 4e Approval of a donation of up to $10,000.00 from the Colleyville Soccer Association for a lightning detector system at Pleasant Run Park 5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 5a 0-07-1614 Approval for a Special Use Permit for alcohol sales on Lot AR of the E.M. Thompson Subdivision located at 5224 Colleyville Boulevard, Case Z-07-003 5b 0-07-1615 Approval to declare unopposed candidates in the May 12, 2007, General Election elected to office and canceling the election 6. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 6a 0-07-1616 Approval to amend and replace Ordinance 0-90-797 providing for the Records Management Program 7. RESOLUTION(S): READING AND PUBLIC HEARING 7a R-o7-2824 Consideration of appointments to the Celebrate Colleyville Steering Committee 8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 9. REPORTS: Library Board Minutes -February 12, 2007 Planning and Zoning Commission Minutes -March 12, 2007 10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR THE MEETING OF APRIL 3, 2007 - Reading and Public Hearing -Resolution R-07-2825 11. ADJOURNMENT: I hereby certify the above agenda was posted on the bulletin boards at City Hall on Friday, March 30, 2007, by 5:00 p.m. City of Colleyville Page 3 Printed on 3/30/2007 City Council Agenda April 3, 2007 Cynthia Singleton, TRMC, City Secretary ~~ "V"" Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 4 Printed on 3/29/2007 ~~~=~~ City of Colleyville ~ City Council Minutes ~,_s- City Council 100 Main Street Colleyville, Texas 76034 (817) 503-1000 www.colleyville.com Tuesday, April 3, 2007 CITY COUNCIL CHAMBERS The Pre Council meeting of the Colleyville City Council was called to order by Mayor David Kelly on April 3, 2007, at 5:32 p.m. ROLL CALL: Councilpersons Tony Licata, Rich Hendler, Tom Hart, Mike Taylor and Mayor Pro Tem Jon Ayers were present. Mayor David Kelly, City Manager Bill Lindley, Assistant City Manager Kelly Cooper, Police Lieutenant Rodney Cunningham, Finance Director Terry Leake, Public Works Director Steve Chutchian, City Engineer Chad Bartee, Community Development Director Chris Fuller, Budget and Administrative Services Manager Stephen Seidel, Parks and Recreation Director Monica Walsh, Communications Manager Mona Gandy, Management Assistant Matt McCombs, Audio Visual Technician Les Earwood, City Attorney Matthew Boyle and City Secretary Cynthia Singleton were also present. Councilman George Boll was absent. PC-1 Discussion of the proposed Street Capital Improvement Work Plan with the Capital Improvement Plan Committee Public Works Director Steve Chutchian introduced Capital Improvement Plan Committee members Jody Short, Sean Bryan, Stan Hall and Joyce Hammill. Mr. Chutchian reviewed the process for the development of the Street Capital Improvement Work Plan and provided information regarding the Tarrant County Street Rehabilitation Projects and answered questions of the City Council. City Manager Bill Lindley provided information regarding the schedule for road reconstruction and roundabout intersection projects. There was general discussion regarding a potential bond election, structure of the ballot, timeline for street reconstruction projects, funding sources, scope of projects and future infrastructure needs. Mr. Jody Short, Chairman of the Street Capital Improvement Plan Committee, presented information regarding the process for the selection of road projects. City of Colleyville Page 1 Printed on 4/18/2007 City Council City Council Minutes April 3, 2007 City Council requested a status report of road projects and an update of the SH26 reconstruction project be provided at the May 1, 2007 Pre Council meeting. PC_2 Presentation and discussion of proposed refuse and recycling franchise agreement (This item will be discussed at the conclusion of the regular meeting) Mayor Kelly reconvened the meeting at 8:23 p.m. in the Executive Conference Room to discuss the refuse and recycling franchise agreement. Budget and Administrative Services Manager Stephen Seidel provided an overview of the proposal for the refuse and recyclable collection program and answered questions of the Council. Discussion ensued regarding competitive rates. Mr. Bob Kneis, Regional Manager, IESI Corporation, expressed appreciation for the opportunity to serve Colleyville and provided information regarding IESI employees, the process for establishing the proposed price and answered questions of the Council. Discussion ensued regarding the number of lawn waste bags allowed per collection, collection schedule, volume of collection, yard waste reduction and enhanced recycling programs. City Council determined that further evaluation is warranted and an item will be placed on the April 17, 2007, Pre Council agenda for discussion. PC-3 Discussion of the April 3, 2007, City Council regular agenda items There was discussion on Agenda Item 6a, Approval to amend and replace Ordinance 0-90-797 providing for the Records Management Program related to Council's ability to extend the retention period of documents beyond the minimum requirements. City Attorney Matthew Boyle stated that the ordinance does not limit the City Council's ability to extend the retention period of documents beyond the retention schedule established by the Texas Library and Archives Commission. Mayor Kelly announced that City Council will reconvene in the Executive Conference Room after the last item on the agenda to discuss the proposed refuse and recycling franchise agreement. City of Colleyville Page 2 Printed on 4/18/2007 City Council City Council Minutes April 3, 2007 There being no further business, Mayor David Kelly declared the Pre Council meeting adjourned at 6:23 p.m. The regular meeting of the Colleyville City Council was called to order on April 3, 2007, by Mayor David Kelly at 6:48 p.m. ROLL CALL: Councilpersons Tony Licata, Rich Hendler, Tom Hart, Mike Taylor and Mayor Pro Tem Jon Ayers were present. Mayor David Kelly, City Manager Bill Lindley, Assistant City Manager Kelly Cooper, Police Chief Tommy Ingram, Public Works Director Steve Chutchian, City Engineer Chad Bartee, Finance Director Terry Leake, Community Development Director Chris Fuller, Economic Development Manager Scott Welmaker, Budget and Administrative Services Manager Stephen Seidel, Communications Manager Mona Gandy, Library Director Mary Rodne, Parks and Recreation Director Monica Walsh, Audio Visual Technician Les Earwood, City Attorney Matthew Boyle and City Secretary Cynthia Singleton were also present. Councilman George Boll was absent. 1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter D Sec. 551.071 -Legal -Consultation with Attorney on Legal Issues Raised by Public Hearing or Action Items on the Agenda Sec. 551.071 -Legal -Discussion of litigation -Raman Chandler v. City of Colleyville Sec. 551.071 -Legal -Discussion of litigation - Charleda Jean Elliott v. John Smith, Wildwood Suites Property Management, Inc., Ian Robert Smith, Montclair Parc Homeowners Association, Inc., Montclair Parc, Inc., and the City of Colleyville Sec. 551.072 -Property -Deliberate the purchase, lease, exchange or value of real property Sec. 551.087 - Economic Development -Discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay or expand within the City Mayor Kelly explained that the Executive Session had been called in accordance with the Texas Government Code Chapter 551, Subchapter D, Section 551.071, Legal, Section 551.072, Property, and Section City of Colleyville Page 3 Printed on 4/18/2007 City Council City Council Minutes April 3, 2007 551.087, Economic Development. He further explained that there would be no decisions made or action taken during this time. The meeting was recessed at 6:48 p.m. and reconvened at 7:36 p.m. INVOCATION: Tim Perkins, Crown of Life Lutheran Church PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle 2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution R-07-2822 This resolution was not needed. 3. CORRESPONDENCE, REPORTS OF MEETINGS ATTENDED BY THE COUNCIL AND CITY OFFICIALS AND ANNOUNCEMENTS, PROCLAMATIONS OR PRESENTATIONS Councilmember Taylor expressed appreciation to citizens for the opportunity to attend a Texas Municipal League seminar in Austin, Texas. Mayor Kelly announced the Keep Colleyville Beautiful Clean Sweep event will be held April 28, 2007, at 8:30 a.m. at City Park and the Crud Cruiser will be available 9:00 a.m. to 11:00 a.m. or until full. Mayor Kelly presented a Proclamation to Ms. Sommer Houser, Associate Director, Alliance for Children Northeast Center, in recognition of Child Abuse Prevention Month. Ms. Houser expressed appreciation to the City Council for the recognition and encouraged everyone to become more aware of child abuse prevention. Mayor Kelly presented a Proclamation to Mr. Leonard Allen, Chairman of Deacons, in recognition of the 130th year Anniversary of the Pleasant Run Baptist Church. Chairman Allen expressed appreciation for the Proclamation and invited everyone to attend the anniversary celebration on April 7, 2007 at the church. Mayor Kelly presented a Proclamation to Rose Zalewski, Communications Supervisor, in recognition of National Public Safety Telecommunicator's Week. Ms. Zalewski introduced dispatchers Amy Johanson, Tiana McBurney, Penny Burt, Gayle Konikoff, Rebecca Reddick and Amy VanZandt. City of Colleyville Page 4 Printed on 4/18/2007 City Council City Council Minutes April 3, 2007 Ms. Zalewski expressed appreciation to the City Council for the recognition, to the citizens for making Colleyville a great place to work, to the dispatchers for a great job and to Lieutenant Rodney Cunningham for his great leadership. Mayor Kelly presented a Proclamation to Mary Rodne, Library Director, in recognition of National Library Workers' Day and National Library Week. Ms. Rodne introduced Ms. Angela Bailey, Youth Services Librarian, Ms. Erica Gill, Adult Services Librarian and Mr. John Schanot, Computer Services Librarian, expressed appreciation for recognizing library workers and invited everyone to visit the library during National Library Week and enjoy the special events. Mayor Kelly recognized Mr. Robert McCormick for service on the Planning and Zoning Commission. 4. CONSENT: READING AND PUBLIC HEARING -Resolution R-07-2823 4a Approval of the minutes of the regular City Council meeting of March 20, 2007 4b Approval of the Colleyville Trails and Sidewalks Committee recommendations for the FY 2006-07 sidewalk construction 4c Approval of a bid award for renovation of softball fields at City Park to Sports Field Solutions, in an amount not to exceed $60,000.00, and authorize the City Manager to execute the contract 4d Approval to establish a Senior Center Open Space Master Plan Committee 4e Approval of a donation of up to $10,000.00 from the Colleyville Soccer Association for a lightning detector system at Pleasant Run Park Mayor Kelly read Resolution R-07-2823 in its entirety. Mayor Kelly opened the public hearing. There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing. Mayor Pro Tem Ayers moved to approve Resolution R-07-2823. Councilman Taylor seconded the motion. City of Colleyville Page 5 Printed on 4/18/2007 City Council City Council Minutes April 3, 2007 The motion carried by the following vote: Aye: 6 -David Kelly, Tony Licata, Rich Hendler, Jon Ayers, Tom Hart, Mike Taylor Absent: 1 -George Boll 5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 5a 0-07-1614 Approval for a Special Use Permit for alcohol sales on Lot AR of the E.M. Thompson Subdivision located at 5224 Colleyville Boulevard, Case Z-07-003 Mayor Kelly read the caption of Ordinance 0-07-1614. Mayor Kelly opened the public hearing. Mr. Don Noblit, 8717 Terrell Drive, North Richland Hills, Texas, agent for the owner Mr. Larry Hartsel, introduced Mr. George Haddad, who is the prospective tenant for location at 5224 Colleyville Boulevard and provided information regarding the potential renovations of the building. Mr. Dale Molden, 105 Timberline Drive North, representing the First Baptist Church, spoke in opposition to the proposed ordinance and regarding the proximity of the proposed business to the church. Ms. Sandra Williamson, 5509 Janet Lane, spoke in opposition to the proposed ordinance and regarding the safety of family members and church members as they travel to and from church and the close proximity of the proposed business to the school held in the church and fire station. Ms. Christina Harris, 1204 Crest View, Bedford, Texas, spoke on behalf of the teenagers at First Baptist Church and in opposition to the proposed ordinance and regarding the safety of teenagers as they drive near the proposed business. Mr. Paul Coppage, 1108 Simpson Terrace, Bedford, Texas, spoke in opposition to the proposed ordinance and regarding the proximity of the proposed business to the church youth activities and safety of teenagers as they drive near the proposed business. Mr. Clark Lovrien, 453 Shade Tree Circle, Hurst, Texas, spoke in opposition to the proposed ordinance. Cify of Colleyville Page 6 Printed on 4/18/2007 City Council City Council Minutes April 3, 2007 Mr. Henry Lambert, 108 Timberline Drive South, member of First Baptist Church, spoke in opposition to the proposed ordinance and regarding the safety of citizens as they travel on SH26. There were no others present wishing to speak and Mayor Kelly closed the public hearing. Mayor Pro Tem Ayers spoke regarding the proposed hours of alcohol sales and the history of the property. Mayor Pro Tem Ayers moved to deny Ordinance 0-07-1614. Councilman Taylor seconded the motion. The motion carried by the following vote: Aye: 6 -David Kelly, Tony Licata, Rich Hendler, Jon Ayers, Tom Hart, Mike Taylor Absent: 1 -George Boll 5b 0-07-1615 Approval to declare unopposed candidates in the May 12, 2007, General Election elected to office and canceling the election Mayor Kelly read the caption of Ordinance 0-07-1615. Mayor Kelly opened the public hearing. There was no one present wishing to speak and Mayor Kelly closed the public hearing. Councilman Taylor moved to approve Ordinance 0-07-1615. Councilman Hart seconded the motion. The motion carried by the following vote: Aye: 6 -David Kelly, Tony Licata, Rich Hendler, Jon Ayers, Tom Hart, Mike Taylor Absent: 1 -George Boll 6. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 6a 0-07-1616 Approval to amend and replace Ordinance 0-90-797 providing for the Records Management Program Mayor Kelly read the caption of Ordinance 0-07-1616. City of Colleyville Page 7 Printed on 4/18/2007 City Council City Council Minutes April 3, 2007 Mayor Kelly opened the public hearing. There was no one present wishing to speak and Mayor Kelly closed the public hearing. City Secretary Cynthia Singleton provided information regarding records management and stated that the proposed ordinance will facilitate the administrative changes as required to remain in compliance with state law and provide for the efficient management of the City's records. 7. RESOLUTION(S): READING AND PUBLIC HEARING 7a R-07-2824 Consideration of appointments to the Celebrate Colleyville Steering Committee Mayor Kelly read Resolution R-07-2824 in its entirety. Mayor Kelly opened the public hearing. There was no one present wishing to speak and Mayor Kelly closed the public hearing. Councilman Taylor moved to approve Resolution R-07-2824, declaring the place held by Allison Hinman to be vacant, and appointing Ms. Jennifer Patterson to a term expiring December 2008 and Mr. Jason Williams and Ms. Ret Stansberger to a term expiring December 2007. Mayor Kelly seconded the motion. The motion carried by the following vote: Aye: 6 -David Kelly, Tony Licata, Rich Hendler, Jon Ayers, Tom Hart, Mike Taylor Absent: 1 -George Boll 8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There was no one present wishing to speak concerning this item. 9. REPORTS: Library Board Minutes -February 12, 2007 Planning and Zoning Commission Minutes -March 12, 2007 There was no action taken on this item. City of Colleyville Page 8 Printed on 4/18/2007 City Council City Council Minutes April 3, 2007 10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR THE MEETING OF APRIL 3, 2007 - Reading and Public Hearing -Resolution R-07-2825 This resolution was not needed. 11. ADJOURNMENT: Mayor Kelly recessed the meeting at 8:13 p.m. and stated the meeting will reconvene in the Executive Conference Room in ten minutes to discuss the proposed refuse and recycling franchise agreement. There being no further business before the City Council, Councilman Taylor moved to adjourn. Councilman Hart seconded the motion. The motion carried by the following vote: Aye: 6 -David Kelly, Tony Licata, Rich Hendler, Jon Ayers, Tom Hart, Mike Taylor Absent: 1 -George Boll Mayor Kelly adjourned the meeting at 9:13 p.m. APPROVED BY A VOTE OF CP AYES, NAYS AND O ABSTENTIONS ON THIS THE ~ DAY OF 2007. Minutes taken and prepared by: }L ~ ~- Cynthia Singleton, TRMC, CMC City Secretary City of Colleyville Page 9 Printed on 4/18/2007