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HomeMy WebLinkAboutColleyville Library Board Agenda Packet - August 29, 2016City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Monday, August 29, 2016 6:00 p.m. Colleyville Public Library 110 Main Street  1.CALL TO ORDER 2.APPROVAL OF MINUTES June 13, 2016 3.REGULAR AGENDA ITEMS 3a Election of Chair and Vice­Chair 3b Library Board appointments update 3c City of Colleyville Fiscal Year 2017 (FY 2017) budget update 3d Approval of the use of the Voluntary Library Fund for purchase of library  materials,  materials  processing  supplies,  and  library  programs. 4.REPORTS 4a Librarian's Report 4b Friends of the Colleyville Public Library Report 4c Colleyville Public Library Foundation Report 5.CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 6.ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, August  26, 2016 by 5:00 p.m. Kristi Isbell Administrative Assistant Colleyville Library Board Agenda August 29, 2016 City of Colleyville Page 2 A  quorum  of  the  Colleyville  City  Council  and/or  any  other  Colleyville  Board,  Commission, or Committee may be in attendance at this meeting. Any  matter  on  this  agenda  may,  at  the  discretion  of  the  governing  body,  be  opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special  accommodations, please advise the Library Assistant at least 48 hours in advance  at 817.503.1150, and reasonable accommodations will be made to assist you.  City of Colleyville Page 1 City of Colleyville Colleyville Library Board MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, June 13, 2016 6:00 p.m. Colleyville Public Library 110 Main Street 1.CALL TO ORDER Chair Vernon Noronha called the meeting of the Colleyville Public Library to order at 6:07 p.m. ROLL CALL Present Board members: Chairperson Vernon Noronha, Kay Newton, Nancy Andrews, Molly Skinner, Billie Tuttle, Seanna Billinger, Library and Recreation Director Mary Rodne, Administrative Assistant Kristi Isbell Absent Alternate Board Members Shanti Kannan and Joan Roberts; Ex Officios Nancy Tuuling and Cecilia Monacelli 2.APPROVAL OF MINUTES April 18, 2016 A motion was made by Kay Newton and seconded by Billie Tuttle to approve the April 18, 2016 minutes with one correction. Ex Officio Nancy Tuuling was listed as both present and absent. The minutes should reflect that Ex Officio Nancy Tuuling was absent for the April 18 meeting. The motion was approved unanimously. Director Mary Rodne explained that Vice-Chair Victoria Kennedy-Ziegler had resigned from the Library Board due to their relocation out of state. 3.REGULAR AGENDA ITEMS 3a Overview of the 2016 Summer Reading Program Director Mary Rodne stated that registration for the Summer Reading Program was higher than in previous years. Rodne explained that the staff made presentations to all grades at Bransford Elementary and O.C. Taylor Elementary; grades K-4 at Colleyville Elementary; grades K-3 at Glen Hope Elementary; and, a preschool class at Compass Christian Preschool. Rodne added that NRH20 Family Water Park donated 500 tickets to the Summer Reading Program and that these tickets were used as early registration incentives. Rodne stated that the number of registrations reached 500 in the first three days of registration. Rodne described the circus-themed Kick-Off Party Colleyville Library Board Minutes June 13, 2016 City of Colleyville Page 2 and stated that 650 attended this event. Rodne stated, thus far in the program, there were 1,077 children, teens, and adults registered. Rodne provided an update on the story time registrations and explained that each class had a wait list and that we were able to open a second session of one of the afternoon classes due to high demand. Rodne gave highlights of upcoming events including the Tuesday/Thursday performers, Movie Days, Legomania, Chess Club, and the Grand Finale scheduled for July 29, 2016. Chair Vernon Noronha added that he checked the program offerings at five area libraries and the Colleyville Library offered significantly more summer programs. 3b Update on the Colleyville Public Library Long-Range Plan Director Rodne provided an overview of the Long-Range Plan and noted that the next phase would be to create a document that would detail the implementation plan recommendations. 3c Discussion of Items for Future Agendas The next regularly scheduled meeting was tentatively set for Monday, August 8, 2016. 4.REPORTS 4a Librarian's Report A. Monthly Statistics: Director Rodne provided an overview of the statistics for the months of April and May 2016. B. Donations: Rodne stated that the Library received a total of $6,060.04. In April, the Library received $36.29 from Robert Jackson as a donation of the overage on his utility bill to the library when closing his account; and, $23.75 from Sharon Walker for the purchase of a children’s book in honor of her mother’s birthday. In May, the Library received $6,000.00 from the Colleyville Woman’s Club for the purchase of digital audiobooks. C. Library Programs: Rodne stated that staff would begin planning the fall programs in July in order to prepare the digital brochure for distribution by September. 4b Friends of the Colleyville Public Library Report Kay Newton reported that the Friends recently held their annual election of officers: Joan Roberts was elected President, Mary Alice Rippe was elected Vice-President, Kay Newton was elected Treasurer, Nancy Tuuling was elected Secretary. Newton stated Colleyville Library Board Minutes June 13, 2016 City of Colleyville Page 3 that the Friends of the Colleyville Public Library had been selected to be the non-profit beneficiary, of Whole Foods Colleyville, for the current quarter. Newton stated, as a result, Friends representatives worked a promotional display, at Whole Foods, on Wednesday, June 8, 2016 and were told that they would receive approximately $1,700.00 as a percentage of sales from that day. 4c Colleyville Public Library Foundation Report Director Rodne reported on behalf of the Library Foundation and stated that the Foundation had met on April 18, 2016 and was scheduled to meet again on June 20, 2016. Rodne stated that the Foundation has reorganized with the goal of fundraising in the fall. 5.CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There were no citizen comments/presentations regarding items not on the agenda. 6.ADJOURNMENT A motion was made by Molly Skinner and seconded by Kay Newton to adjourn the meeting of the Colleyville Library Board at 6:40 p.m. The motion was approved unanimously. APPROVED BY A VOTE OF __ AYES, __ NAYS, AND __ ABSTENTIONS ON THIS THE ________ DAY OF _______________ _____. Minutes taken and prepared by: Kristi Isbell City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3a Agenda Date 08/29/2016 Number Type Regular Agenda Items Department Library Title Election of Chair and Vice-Chair Explanation The Colleyville Library Board bylaws state that the Board shall elect a Chair and Vice- Chair from among the members annually; officers shall serve a one-year term or until a successor is elected. As the Vice-Chair and Chair positions will be vacated due to relocation of these members, the election of new officers shall be held this meeting, August 29, 2016. Attachments 1.Chair & Vice-Chair - Terms COLLEYVILLE PUBLIC LIBRARY LIBRARY BOARD CHAIR AND VICE CHAIR TERMS CHAIR VICE CHAIR TERM Taraba, Gary Wollin, Carol September 2001 - June 2002 Taraba, Gary Wollin, Carol July 2002 - June 2003 Jones, Pat D.Roxburgh, Richard July 2003 - June 2004 Jones, Pat D.Eytcheson, Nancy July 2004 - June 2005 Eytcheson, Nancy Jones, Pat D.July 2005 - June 2006 Eytcheson, Nancy Jones, Pat D.July 2006 - June 2007 Jones, Pat D.Isbell, Steve August 2007 - September 2008 Davis, Jerome Rippe, Mary Alice October 2008 - September 2009 Davis, Jerome Rippe, Mary Alice October 2009 - September 2010 Davis, Jerome Rippe, Mary Alice October 2010 - September 2011 Davis, Jerome Bolline, Thad October 2011 - October 2012 Davis, Jerome Thad Bolline November 2012 - September 2013 Bolline, Thad Davis, Jerome October 2013 - September 2014 Bolline, Thad Kennedy-Ziegler, Victoria October 2014 - September 2015 Noronha, Vernon Kennedy-Ziegler, Victoria October 2015 - September 2016 October 2016 - September 2017 City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3b Agenda Date 08/29/2016 Number Type Regular Agenda Items Department Library Title Library Board appointments update Explanation Those who serve on citizen Boards, Commissions, or Committees have a direct impact on City policies and procedures, and provide a real service to the Colleyville community. The City Council is planning to conduct a worksession in the near future, to evaluate the duties and terms of the current boards, commissions, and committees, as well as review the appointment process. Current standing boards, commissions, and committees serve staggered terms in September and December, however, this is an area City Council wishes to review. Notices and applications for appointment advising of term expirations have not been sent as the City Council would like for current members to continue to serve until the structure, terms, and responsibilities have been reviewed and the City Council provides staff with further direction. Attachments 1.Library Board 2016 LIBRARY BOARD PLACE 1 Kay Newton 6002 Meadowhill Drive Colleyville, TX 76034 H: (817) 421-0139 gksafig@aol.com TERM: Sep 2015 - Sep 2017 PLACE 2 VACANT TERM: Sep 2014 - Sep 2016 PLACE 3 Nancy Andrews 508 Colleyville Terrace Colleyville, TX 76034 W: (817) 917-1940 H: (817) 281-5559 nancya@sbcglobal.net TERM: Sep 2015 – Sep 2017 PLACE 4 Molly Skinner 309 Chestnut Bend Colleyville, TX 76034 W: (214) 536-7219 H: (817) 485-7354 mollyskinn@aol.com TERM: Sep 2014 - Sep 2016 PLACE 5 Billie Tuttle 202 Madison Square Colleyville, TX 76034 W: (817) 991-1170 H: (817) 581-4188 tuttlebob@sbcglobal.net TERM: Sep 2015 - Sep 2017 PLACE 6 Vernon Noronha 200 Old Grove Road Colleyville, TX 76034 W: (214) 840-4255 H: (817) 576-2050 vernon.noronha@gmail.com ERM: Sep 2014 - Sep 2016 PLACE 7 Seanna Billinger 1616 Devon Drive Colleyville, TX 76034 H: (361) 728-6309 seannabillinger@yahoo.com TERM: Sep 2014 - Sep 2016 ALTERNATE 1 Joan Roberts 5105 Overhill Drive Colleyville, TX 76034 H: (817) 571-5721 Joan-r@att.net TERM: Sep 2015 - Sep 2017 ALTERNATE 2 Shanthi Kannan 4401 Eaton Circle Colleyville, TX 76034 W: (817) 919-8167 H: (817) 868-6810 Shanthi4401@gmail.com TERM: Sep 2015 - Sep 2017 EX-OFFICIO Cecilia Monacelli 2504 Meandering Court Colleyville, TX 76034 H: (817) 571-6210 cecilia@monacelli.net TERM: Sep 2015 - Sep 2016 EX-OFFICIO Nancy Tuuling 5101 Indian Trail Ct Colleyville, TX 76034 H: (817) 488-8479 ntuuling@verizon.net TERM: Sep 2015 – Sep 2016 Updated 6/1/2016 City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3c Agenda Date 08/29/2016 Number Type Regular Agenda Items Department Library Title City of Colleyville Fiscal Year 2017 (FY 2017) budget update Explanation Library and Recreation Director Mary Rodne will present an update on the proposed Colleyville Library Fiscal Year 2017 budget. City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3d Agenda Date 08/29/2016 Number Type Regular Agenda Items Department Library Title Approval of the use of the Voluntary Library Fund for purchase of library materials, materials processing supplies, and library programs. Explanation Resolution R-03-2237 provides for the Voluntary Library Fund to be used for the purpose of the development and improvement of library programs and services and for approved library programs and capital items, including collection development (books and other materials). In October 2006, City Council approved Resolution R-06-2768, which increased the monthly Voluntary Library Fund contribution amount from $1.00 to $2.00 per month. As of July 31, 2016, the projected available Voluntary Library Fund balance is $314,798. It is projected that the actual fund balance will be higher as FY 2016 total expenditures are not anticipated to be $107,421. It has been determined that funds are available in the Voluntary Library Fund. This item provides for the Colleyville Public Library Board to make a recommendation to the City Council for use of the Voluntary Library Fund, for the purchase of library collection materials, collection processing supplies and library programs in an amount not to exceed $150,000.00. Attachments 1.Voluntary Library Fund - July 31, 2016 Report 2.Resolution R-03-2237 3.Resolution R-06-2768 City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4a Agenda Date 08/29/2016 Number Type Report Department Library Title Librarian's Report Explanation The reports provided are to update the Board members on the statistics for the months of June 2016 and July 2016. A. Monthly Statistics B. Donations C. Library Programs Attachments 1.Library Statistics June - July 2016 2.Summer Reading Program 2016 - Spotlight June 2016 June 2015 % Change (+/-)Current YTD Last Year to Date % Change (+/-) 14,513 16,939 -14%83,586 94,562 -12% 85 106 -20%836 1,065 -22% 54,579 48,611 12%284,122 278,154 2% 433.00 253.00 71%2,901.00 2,462.00 18% 812.00 365.00 122%1,390.70 1,160.75 20% 82 73 12%469 444 6% 4,427 3,500 26%15,597 13,990 11% Users Users Users 98 107 -8%206 410 -50% 340 355 -4%2,300 2,645 -13% 203 47 332%736 574 28% 31,372 28,738 9%162,085 164,061 -1% 3M Cloud Library 1,056 2,407 1,087 8,907 Zinio 523 463 13%4,127 4,193 -2% 108 49 120%590 307 92% 449 530 -15%79,312 76,419 4% $3,651.41 $2,993.70 22%$18,929.81 $18,926.82 0% COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS REPORT TO LIBRARY BOARD/JUNE 2016 USAGE STATISTICS Persons Visiting the Library Drive Up Transactions Total In-Library Transactions Study Room Hours Usage Volunteer Hours LIBRARY PROGRAMS PRESENTED PROGRAM ATTENDANCE COMPUTER USE Children Adult CARD REGISTRATIONS LIBRARY RECEIPTS CIRCULATION TOTAL CIRCULATION Digital COLLECTION OneClickdigital July 2016 July 2015 % Change (+/-)Current YTD Last Year to Date % Change (+/-) 12,235 16,185 -24%95,938 110,747 -13% 93 134 -31%929 1,199 -23% 46,530 49,129 -5%330,652 327,283 1% 335.00 253.00 32%3,236.00 2,807.00 15% 788.00 335.50 135%2,169.15 1,496.25 45% 62 74 -16%531 512 4% 3,411 3,700 -8%19,008 17,125 11% Users Users 90 63 43%296 473 -37% 292 376 -22%2,592 3,021 -14% 125 120 4%861 584 47% 25,512 27,122 -6%187,597 191,211 -2% 3M Cloud Library 1,019 3,426 1,301 10,208 Zinio 365 282 29%4,492 4,477 0% 121 41 195%711 346 105% 396 668 -41%79,708 77,087 3% $2,825.64 $2,447.46 15%$21,755.45 $21,374.28 2% LIBRARY RECEIPTS CIRCULATION TOTAL CIRCULATION Digital COLLECTION OneClickdigital PROGRAM ATTENDANCE COMPUTER USE Children Adult CARD REGISTRATIONS Drive Up Transactions Total In-Library Transactions Study Room Hours Usage Volunteer Hours LIBRARY PROGRAMS PRESENTED COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS REPORT TO LIBRARY BOARD/JULY 2016 USAGE STATISTICS Persons Visiting the Library MONTH VOLUNTEERS PER- SONS VOLUNTEENS PER- SONS NCL PER- SONS SCHOOL PER- SONS TEEN/ADULT COURT PER- SONS TOTAL TOTAL PERSONS October 15.00 2 4.50 3 0.00 0 25.00 12 0.00 0 45 17 November 11.00 2 6.00 2 0.00 0 32.50 11 0.00 0 50 15 December 23.00 4 11.50 4 0.00 0 82.50 18 0.00 0 117 26 January 13.50 2 19.75 3 0.00 0 45.75 15 0.00 0 79 20 February 11.25 2 6.00 2 0.00 0 74.00 20 19.25 2 111 26 March 4.75 2 7.00 3 0.00 0 47.75 15 3.00 1 63 21 April 0.00 0 8.00 3 0.00 0 51.00 16 16.00 2 75 21 May 2.75 1 11.00 4 0.00 0 21.00 7 6.00 1 41 13 June 9.50 2 56.25 8 513.75 205 232.45 36 0.00 0 812 251 July 37.75 9 31.60 6 472.75 152 233.35 40 3.00 1 778 208 August 0 0 September 0 0 FY Total 129 26 161.60 38 986.50 357 845.30 190 47.25 7 2,169.15 618 COLLEYVILLE PUBLIC LIBRARY VOLUNTEER HOURS FISCAL YEAR 2015-2016 74,527 Items Circulated 1,426 Enrolled in Reading Program 179 Programs Presented May—July 2016 Toddler Tales◊Preschool Story Time◊Tiny Treasures◊ Especially for 3’s◊Rhythm Rompers◊Exploratorium◊ Discovery Circus◊Shake, Rattle, & Read◊Live Creatively ◊Rocket Readers◊Chess Club◊Lego Mania◊ Family Movie Days◊Performers◊Bounce Time◊Books N Brunch◊Late Edition◊Keeping It Real Non-Fiction Book Club◊Reel Talk◊Get Crafty◊Spa-Tacular Colleyville Public Library Summer Reading Program Spotlight May—August 2016 Attended by: 8,932 children 93 teens 253 adults 1,278 children ◊ 46 teens ◊ 102 adults Children from 90 area schools continued reading this summer! Since 2004, our Reading Program has enrolled more than 16,000! In 13 years, almost 98,000 area children, teens, and adults have experienced “community” through over 1200 Summer Reading events in Colleyville. The summer ended on a high note as our adults enjoyed lunch and Afternoon Tea with Rose-Mary Rumbley. and the following supporters: Artisan Center Theater Black Walnut Café, Colleyville Buttermilk Sky Pie, Colleyville Chik Fil A, Hurst Costa Vida, Colleyville Fort Worth Museum of Science & History Friends of the Colleyville Public Library Lego Land / Sea Life The Londoner Restaurant, Colleyville Market Street, Colleyville McAlister’s Deli, Colleyville McDonald’s, Colleyville Menchie’s Frozen Yogurt, Colleyville Sonic, Colleyville Studio Movie Grill, Colleyville Sweet & Sassy Teddy’s Bigger Burgers, Colleyville Village Lane Apothecary Whataburger Woodhaven Bank, Colleyville Zoe’s Kitchen, Colleyville to the The Robert J. and Helen H. Glaser Family Foundation and NRH20 Family Water Park “We like all the activities available for toddlers & love the reading prizes” “Well organized. One of our boys plays chess. The chess program was great. No improvement need- ed. Your staff is fantastic. It was well advertised. Our kids enjoyed the generous prizes. A BIG “thank you” to all the library staff and to the local businesses that donated to the program!” “Super kid-friendly. Always well-organized and age-appropriate.” “Variety, free, kids’ best interests at heart, accommodating…This library is amazing!” “I think they were all [programs] very fun for the kids and packed with interesting facts.” “Love that you visit the schools- the kids come home and request to go to the programs you promote.” “Fun and entertaining programs. Just keep doing what you are doing. Programs are fantastic!” “[We love the] variety & the detail the library puts into it. Thank you!” “Loved the reading program & activities” “Fun, [kids] develop curiosity, confidence, make friends, follow directions, learn” “They [programs] were all very upbeat and engaging for the kids.” “...We love our Colleyville library!” City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4b Agenda Date 08/29/2016 Number Type Report Department Library Title Friends of the Colleyville Public Library Report Explanation A representative from the Friends of the Colleyville Public Library will provide an update and report to the Colleyville Library Board members. City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4c Agenda Date 08/29/2016 Number Type Report Department Library Title Colleyville Public Library Foundation Report Explanation A representative from the Colleyville Public Library will provide an update and report to the Colleyville Library Board members.