HomeMy WebLinkAboutParks and Rec Advisory Board-Minutes-4/4/2016City of Colleyville Page 1
City of Colleyville
Parks and Recreation
Advisory Board
MINUTES
City Hall
100 Main Street
Colleyville, Texas
76034
817.503.1000
www.colleyville.com
Monday, April 4, 2016
6:00 p.m.
Colleyville Public Library
110 Main Street - 2nd Floor Meeting Room
1.CALL TO ORDER
Chair Michelle McGarry called the meeting of the Parks and Recreation Advisory
board to order on April 4, 2016, at 6:00 p.m.
ROLL CALL
Present: Chair Michelle McGarry and Board members Debra Minea, Charles
Bethards, Mitali Mandlekar, Ken Llewellyn, Ajit Purandare, and Hillary Schwanbeck.
City staff: Assistant City Manager/Director of Public Safety Mike Holder, Recreation
and City Events Manager Lisa Escobedo, and Parks Manager Heather Dowell. Youth
Sport Associations Liaisons: Colleyville Baseball Association representative Brenton
Johnson.
Absent: Board member Leti Carson; Youth Sport Associations Liaisons: Colleyville
Girls Softball Association representative Brent Hines, Colleyville Lacrosse
Association representative Erika Davis Noble, and Colleyville Soccer Association
representative Patrick Dunagan.
2. APPROVAL OF MINUTES
January 11, 2016
Board member Debra Minea moved to approve the January 11, 2016 meeting
minutes as written. Board Member Hillary Schwanbeck seconded the motion. The
motion carried unanimously.
3. REGULAR AGENDA ITEMS
3a Election of Parks and Recreation Advisory Board Chair and Vice Chair
Vice Chair Charles Bethards moved to appoint Michelle McGarry for another term
as Chair of the Parks and Recreation Advisory Board. Board member Ajit
Purandare seconded the motion. The motion carried unanimously. Vice Chair
Charles Bethards moved to appoint Ajit Purandare as Vice Chair of the Parks and
Recreation Advisory Board. Board member Debra Minea seconded the motion.
City of Colleyville Page 2
Parks and Recreation Advisory
Board MINUTES April 4, 2016
The motion carried unanimously. Michelle McGarry as Chair and Ajit Purandare as
Vice Chair of the Parks and Recreation Advisory Board for 2016 will be forwarded
to the City Secretary.
4. REPORTS
4a Recreation, Athletics, and Senior Center Report
Lisa Escobedo, Recreation and City Events Manager, updated the Board on
Recreation, Athletics, Tennis, and the Senior Center activities for January,
February and March. Manager Escobedo informed the Board members the Winter
Ball was held on January 29, 2016 and the Bunny Brunch on March 19, 2016. The
brunch was sold out in two weeks. Manager Escobedo also stated summer classes
and programs are available on-line for registration. Manager Escobedo informed
the Board the Youth Volleyball League began March 28, 2016 with a large
participation and is pleased with League progress. Tennis Leagues have also begun
with twelve teams playing at City Park, generating $3,066. Manager Escobedo
updated the Board on the completion of the renovations at the Senior Center and
AARP Tax Help will be available April 5th and 12th. Manager Escobedo announced
upcoming events: Colleyville Clean Sweep, Senior Prom, Texas Junior Anglers,
and Olde Tyme BBQ.
4b Parks update
Heather Dowell, Parks Manager, informed the Board the Cotton Belt Trail Phase
III, located at John McCain and SH26, is almost complete. There will be a Ribbon
Cutting ceremony held April 15, 2015, in combination with the official Arbor Day
celebration. Manager Dowell stated the City of Colleyville will be giving away small
White Oak Trees at the ribbon cutting to celebrate Arbor Day.
Manager Dowell stated Parks will be planting over 60 trees in three different
parks: Kimzey, Cotton Belt Connection, and Sparger. The Garden Club will also
be donating 14 trees to Sparger Park. Board Member Mitali Mandlekar questioned
if the trees being planted will be around the playground area at Sparger Park?
Manager Dowell explained the trees at Sparger Park will be focused at the
playground area to provide shade, but far enough away to keep leaf and acorn
debris from accumulating in the playground. Board Member Mitali Mandlekar
requested to know the size of trees to be planted? Manager Dowell responded all
the trees will be 30 gallon, with tree trunk diameter around 2 ¼ to 2 ½ inches.
Manager Dowell advised the Board work has started on the lower Pleasant Run
Practice Soccer Fields; the survey has been completed and engineering is working
on the grading plans. The City of Colleyville has already received the $30,000
donation Colleyville Soccer Association pledged to the project. Manager Dowell
also informed the Board the parks department has started in-house upgrading of
upper fields at Pleasant Run Practice Soccer Fields as well.
City of Colleyville Page 3
Parks and Recreation Advisory
Board MINUTES April 4, 2016
Manager Dowell noted L. D. Lockett is about to break ground, one more final
review, and then 120 consecutive day completion will start. Board Member Charlie
Bethards questioned whether demolition had already occurred? Manager Dowell
let the Board know the house had been removed along with other debris and tree
protection had been installed. No earth has been moved yet.
Manager Dowell stated she is working on updating the Parks Master Plan. Request
for Proposal (RFP) will go out soon and starting this summer Park staff will work
on GIS survey tagging all assets and assess condition. Board Member Hillary
Schwanbeck questioned if this is an update to the last Master Plan the City did and
when was the last one? Manager Dowell responded yes, this an update and the
last one was completed in 2011. The Parks Master Plan will set a vision enabling
future plans, goals and budgets. The plan will also point out opportunities where
the City parks and amenities can grow. Board Member Charlie Bethards
questioned where is the park located you referenced as being a prime park?
Manager Dowell responded the park is located behind the Senior Center.
Manager Dowell advised the Board she is working on future goals and
opportunities for the Voluntary Park Fund, enabling a one year outlook for best use
of funds.
Vice Chair Ajit Purandare questioned how many miles incorporate the Cotton Belt
Trail? Dowell responded there are conflicting reports, she believes 13 miles,
starting in Grapevine and ending in North Richland Hills.
5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
There were no additional citizen comments/presentations regarding items not on
the agenda.
6. ADJOURNMENT
Next meeting of Parks and Recreation Advisory Board will be held on July 18,
2016. Board Member Charlie Bethards moved to adjourn the meeting, and Vice
Chair Ajit Purandare seconded. Motion carried unanimously. Chair Michelle
McGarry adjourned the meeting at 6:23 p.m.
City of Colleyville Page 4
Parks and Recreation Advisory
Board MINUTES April 4, 2016
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON THIS
THE ________ DAY OF _______________ _____.
Minutes prepared by:
Julie Prewitt
Administrative Support Specialist