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HomeMy WebLinkAboutSenior Center Advisory Committee-Agenda Packets-2/15/2007 city Of llC9 Texas SENIOR CENTER ADVISORY COMMITTEE AGENDA Thursday, February 15, 2007 1 :30 p.m. For the meeting conducted at the Colleyville Senior Center located at 2512 Glade Road AGENDA NUMBER AGENDA ITEM 1. Call to Order and Roll Call 2. Approval of the January 18, 2007 Senior Center Advisory Committee Minutes 3. Discussion and Consideration of Senior Center Wish List 4. Discussion and Possible Future Action on Potential Changes in the Bylaws 5. Discussion and Possible Future Action on Potential New Programs 6. Discussion on Items of Interest for Potential Future Action 7. Reports - Staff and Committees 8. Citizen comments/presentations regarding items not on the agenda* 9. Adjournment *(ThiS time is allocated for citizens to informally address the Board on matters not on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) I certify that the above agenda was posted on the bulletin board at City Hall on February 9, 2007: j , < (~~)i \,-'\/1 . <) j ,\( //. xLI. ..: "z,4u city Of ilcg p~ Texas SENIOR CENTER ADVISORY COMMITTEE MINUTES Thursday, January 18, 2007 1 :30 p.m. The regular meeting of the Colleyville Senior Center Advisory Committee was called to order at 1 :32 p.m. on Thursday, January 18, 2007 by Connie Hampton, Chair of the Committee. ROLL CALL: Councilman Mike Taylor, Connie Hampton, Debra Minea, Jack Olsen, Jim Moore, and Lila Coley ABSENT: Councilman Tom Hart, Marion Jenkins and Patrecia Fox STAFF: Monica Walsh, Director of Parks and Recreation, Renee Garrett, Recreation Specialist and Dal Anderson, Assistant City Manager 1 . Call to Order and Roll Call 2. Approval of the December 21, 2006 Senior Center Advisory Committee Minutes Jim Moore made a correction on page 3 under Item 6, Reports - Staff and Committees The following paragraph is as stated in the December 21,2006 minutes: "Monica Walsh, Director of Parks and Recreation, gave an overview of the senior activities and programs. A volunteer meeting will be held in January. Jack Olsen reported that window treatments were added in the computer room. Jim Moore reported that he met with a representative of Lifetime Fitness and with a representative of Busy Body in Grapevine who made suggestions for the fitness room. Bicycles are a need for the fitness room." Senior Center Advisory Committee January 18, 2007 Page 2 of 4 This is the paragraph as corrected by Jim Moore: "Monica Walsh, Director of Parks and Recreation, gave an overview of the senior activities and programs. A volunteer meeting will be held in January. Jack Olsen reported that window treatments were added in the computer room. Jim Moore reported that he met with the managers of Lifetime Fitness (Colleyville) and Busy Body (Grapevine) and both said there should be no weight lifting equipment and recommended three types of exercise bicycles - upright, recumbent and elliptical. Jim Moore recommended we follow the advice of the two professionals and concentrate our efforts toward getting bikes for the exercise room." Jack Olsen moved to approve the minutes as amended. Debbie Minea seconded the motion. The motion carried with a unanimous vote. 3. Discussion of Meeting Agendas Monica Walsh, Director of Parks and Recreation, gave an overview of previous discussions on the agenda format. Debbie Minea moved that we change the terminology on future agendas to read "discussion and consideration of' on any item that the Committee may take action on. Jack Olsen seconded the motion. The motion carried. 4. Discussion of Procedures - Robert's Rules of Order Debbie Minea requested that this item be placed back on the agenda because at the December meeting there were not four committee votes, as required by the Bylaws, approving the motion to remove Robert's Rules of Order. The motion failed by a vote of 3 ayes and 2 nays. After discussion, Debbie Minea withdrew her request to have this item revisited. 5. Discussion of Senior Center Advisory Committee Duties Lila Coley asked that this item be placed on the agenda for clarification of the duties of the Senior Center Advisory Committee and specifically their involvement in planning parties and special events. As stated in the Bylaws, the Senior Center Advisory Committee serves in an advisory capacity to the Senior Center staff. 6. Discussion and Possible Future Action on Potential Changes In the Bylaws There was no discussion on the item. Senior Center Advisory Committee January 18, 2007 Page 3 of 4 7. Discussion of Senior Center Wish List Monica Walsh, Director of Parks and Recreation, gave an overview of staff research on the following five items designated by the Senior Center Advisory Committee as the top priorities. 1) HV AC for the entire facility: There are eleven units at the Senior Center. An HVAC representative gave an estimate of between $8,000 and $10,000 per unit to replace the remaining 10 units. 2) Lighting in large room: An electrician proposed sixteen (16) fluorescent 4 lamp wrap-arounds with two switches for an estimated cost of $5,000. 3) Acoustical in large room: An acoustical engineer would need to conduct an acoustical investigation and from that investigation provide a written report that would suggest the materials needed, placement of the materials and estimate the cost of the project. His cost for the report would be $5,000. 4) More outside lights: It was recommended that a 35 foot pole with three (3) lights be installed that would completely illuminate the front of the building and the parking lot. The cost is estimated to be about $1,000. 5) Window treatments for entire facility. It is estimated that it would take $1,600 for window treatments for the rest of the facility. The Senior Center Advisory Committee recommended that staff move forward with the top five priorities. Connie Hampton, Chair, requested that the Senior Center Wish List be on the agenda for the February meeting. 8. Discussion and Possible Future Action on Potential New Programs There was no discussion of potential new programs. 9. Discussion on Items of Interest for Potential Future Action Jim Moore reported that the suggestion box had three suggestions. If Committee members know of someone who would like to be a member of the Social Committee, let Connie Hampton know. 10. Reports - Staff and Committees Renee Garrett gave an overview of the senior activities and programs. There were no Committee reports. Senior Center Advisory Committee January 18, 2007 Page 4 of 4 11. Adjournment Jim Moore moved to adjourn at 3:00 p.m. Jack Olsen seconded the motion. The motion carried. Respectfully submitted and approved: C.", ~ f~ 1 '. \ JV~'~', \.\ . !) Dixie S. Smith, Administrative Secretary