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PUBLIC NOTICE
COLLEYVILLE PUBLIC LIBRARY BOARD
AGENDA
MARCH 5, 2007
7:00 P.M.
COLLEYVILLE PUBLIC LIBRARY
110 MAIN STREET
I. Call to Order
II. Approval of February 12, 2007 Minutes
III. Librarian's Report
A. Monthly Statistics
B. Donations
C. Programs
IV. Library Long Range Plan Second Draft
V. Friends of the Colleyville Public Library Report
VI. Colleyville Public Library Foundation Report
VII. Next Meeting Date
VIII. Suggested Items for Future Meetings
IX. Citizen Comments*
X. Adjournment
*(This time is allocated for citizens to informally address the Board on matters on the agenda that require
no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members
may not respond to citizens who speak regarding matters not on the agenda.)
I certify that this notice was posted on the bulletin boards at City Hall on Thursday, March 1, 2007, at 5:00
p.m.
-n.,~ &..r~
Mary E. Rodne
Library Director
110 MAIN STREET COLLEYVILLE, TEXAS 76034 (817) 503-1150
COLLEYVILLE PUBLIC LIBRARY
BOARD MINUTES
February 12, 2007
I. CALL TO ORDER - Chair Nancy Eytcheson called the meeting of the
Colleyville Public Library Board to order at 7:03 p.m.
ROLL CALL - Members present: Pat Jones, Karen Birkes, Nancy Eytcheson,
Susan Potter, Richard Roxburgh, Mary Alice Rippe and Carol Wollin
Alternates present: Nancy Bowen
Alternates absent: Dennis Healy
Ex-Officio Members Present: Ginny Tigue and Nancy Coplen
Ex-Officio Members absent: Mayor David Kelly, Steve Banta, Dr. Larry
Darlage and Ret Stansberger
Council Liaison Present: Tony Licata
Staff present: Mary Rodne
II. Approval of January 8, 2007 Minutes - A motion was made by Richard
Roxburgh and seconded by Karen Birkes to approve the January 8, 2007
minutes as presented. Motion approved unanimously.
III. LIBRARIAN'S REPORT
a. Monthly Statistics
Library Director Rodne distributed Colleyville Public Library January 2007
Usage Statistics, for review and discussion. Patrons had checked out a
total of 15,665 items, 127 Colleyville residents registered for library cards,
library patron visits totaled 7,472, attendance for programs totaled 300 and
volunteer hours totaled 235.25 hours. Rodne noted that the total
circulation of library materials this year was 16% higher than the total
circulation of library materials last year at this time.
b. Donations
Director Rodne reported that the Library had received a total of $1,825 in
donations in January. The donations included: a $500 grant from the
ExxonMobil Foundation Retiree Volunteer Program for the volunteer hours
of Rosemary and Tom Fitch, $150 from the Colleyville Garden Club for the
purchase of gardening books and magazines, $100 from Gerry and Marvin
Hairgrove for the purchase of children's books, $75 from the Robert Rippe
Family for the purchase of books in honor of two birthdays and $1,000
from the Friends of the Library for the purchase of Texas history materials
and contemporary fiction as specified by the O'Regan Family Foundation,
the provider of the funding.
c. Programs
Director Rodne reported that the Youth Services Winter/Spring 2007
programs had started the week of January 22, 2007 and that most of the
programs were almost filled. It was noted that both story time sessions for
the one and two-year olds were filled and that there were enough children
on the waiting list to start a third session. Rodne added that Valentine's
Parties were being held in all the story times the week of February 1ih,
and that several members of the Friends of the Library were providing
assistance during the parties. Rodne also reported that the Library had
launched two new monthly book discussion groups for adults and that both
had been well received.
Rodne announced that the Library had receive its new selfcheck system
and the new shelving purchased by the Friends of the Library.
IV. LIBRARY BOARD MEETING DATES 2007
Director Rodne distributed a revised schedule of 2007 Library Board Meeting
dates.
V. LIBRARY LONG- RANGE PLANNING UPDATE
Director Rodne presented an overview of the first draft long-range planning
document and Chair Nancy Eytcheson requested that the Board review and
thoroughly discuss each goal, objective and action step. Discussion ensued.
It was noted that suggested changes would be incorporated in the second
draft of the document and presented for review and discussion at the March
5, 2007 Library Board meeting.
VI. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT
President Mary Alice Rippe reported that the Friends of the Library would be
sponsoring a program featuring Texas Gardening with Master Gardner Ben
Oefinger in the Library on February 15, 2007. Rippe also noted that a brief
general meeting would be held prior to the program. President Rippe added
that the Friends of the Library would be sponsoring a travel program on April
12, 2007 in the Library and that the Friends would also be recognizing Library
volunteers.
VII. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT
President Ginny Tigue reported that the Library Foundation donation mailer
had been successful and that donations totaled around $30,000. Tigue
added that the Foundation would be presenting a check to the Library for
$23,000 at the February 20, 2007, City Council meeting. Tigue also noted
that the next Foundation meeting was scheduled to be held on February 26,
2007 and that fundraising options for 2007 were going to be discussed.
VIII. NEXT MEETING DATE
Chair Nancy Eytcheson noted that the next Library Board meeting was
scheduled on March 5, 2007.
IX. SUGGESTED ITEMS FOR FUTURE MEETINGS
None
X. CITIZEN COMMENTS
None
XI. ADJOURN: A motion was made by Pat Jones and seconded by Susan
Potter to adjourn the meeting. Motion approved. The meeting of the
Colleyville Public Library Board was adjourned at 8:55 p.m.
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MEMORANDUM
TO:
Library Board
FROM:
Mary Rodne, Library Director
DATE:
March 1, 2007
RE:
Library Long Range Plan Second Draft
Attached is the second draft of the Library's Long Range Plan that includes the
changes suggested at the February 12, 2007 Library Board meeting. Please
review and note any additional changes or additions you would like to discuss
during the meeting on Monday,
The introductory portion of the plan will be distributed at the Board meeting on
Monday.
Second Draft
COLLEYVILLE
PUBLIC LIBRARY
VISION STATEMENT
The Colleyville Public Library will be the community's library,
"Anytime. Anywhere."
MISSION STATEMENT
Colleyville residents of all ages will have state-of-the-art library
services, accessible anytime, anywhere, that will
meet their needs for current high demand topics and titles;
assist them in their self-directed personal growth and
development opportunities;
provide the information services needed to answer their
questions; and
develop their skills in finding and using information effectively.
10fll
Second Draft
GOAL ONE: CURRENT TOPICS AND TITLES
All residents in Colleyville will have access in a timely manner to current,
high-demand, popular materials in a variety of formats, anytime, anywhere,
to fulfill their desire for enjoyable recreational experiences.
Objectives:
1.1 Establish secure and dependable funding to support Colleyville
residents' requests for current, high-demand materials by
increasing the allocation of funding for the Library's materials
collection in the Library's General Fund Budget from 0% to a
minimum of 25% by FY 2007/2008; and annually by supporting
opportunities for additional funding.
Action Steps:
../ In the FY 2007/2008 budget process, incorporate funding to
support the Library's collection of materials in the Library's
General Fund Budget on an annual basis.
../ In the FY 2007/2008 budget process, establish the Library's
General Fund budget as the primary source of funding for
Library materials and the Voluntary Library Fund as a secondary
source of funding for library materials, to enhance the Library's
materials collection.
../ Annually, continue support of the activities of the Friends of the
Colleyville Public Library such as providing space for the
ongoing book sales, annual book sales.
../ Annually, continue support of the major fundraising activities of
the Colleyville Public Library Foundation.
../ Annually, publicize existing donation options - memorials,
birthday gifts, Adopt- a- Magazine program, etc., and explore
new donation options.
../ On an ongoing basis, designate library staff to identify grant
opportunities and prepare applications.
../ Annually, review current library fee sources and identify new fee
options when feasible.
2 of 11
Second Draft
1.2 On an ongoing basis, at least 70% of library patrons who come to
the Library looking for current, high-demand items will say that they
obtained the items during their visit.
Action Steps:
./ Annually, the Library will allocate funding in the Library's
materials collection budget for book, DVD, audio-book and
digital media lease plans to provide multiple copies of best-
selling materials in high demand.
./ Annually, library staff will conduct the Materials Availability
Output Measure to determine the percent of successful
searches of library patrons.
./ On an ongoing basis, library staff will enhance the Library's
Reader's Advisory Service to the public by creating
bibliographies, suggested readings lists, etc., and during FY
2006/2007, the Library will evaluate the feasibility of offering
electronic service enhancements options such as E-mail alerts
to announce new popular titles.
1.3 Annually, at least 85% of the holds placed on current, high-demand
materials will be filled within 30 days.
Action Steps:
./ On an ongoing basis, library staff will monitor item hold lists
and will automatically secure an additional copy when the
number of holds per copy of a title exceeds three (3).
./ Annually, library staff will conduct the Document Delivery
Output Measure to determine the percent of requests being
tracked that are filled within 7, 14 and 30 days, or longer.
./ During FY 2006/2007, staff will explore the feasibility of offering
e-mail and automated telephone hold notification options for
patrons.
30f11
Second Draft
1.4 Total circulation of the Library's materials collection will increase by
7% annually for the next five years, increasing the Library's
circulation of items from 177,087 to 248,374, or 10 items per capita.
Action Steps:
./ On an ongoing basis, library staff will use popular demand as a
primary criterion to provide a collection that reflects library user
preferences.
./ On an ongoing basis, library staff will maintain the Library's
existing collection to identify damaged, worn and outdated
materials that need to be deleted from collection.
./ Annually, the Library staff will market library materials by
creating a variety of monthly theme mixed-media displays.
./ During FY 2006/2007, Library staff will explore options such as
display end panels and free standing display furniture to
merchandise library materials.
1.5 Expand the Library's popular materials collection by increasing the
total number of items by approximately 10,924 items each year for
the next five years, increasing the collection size from
approximately 43,378 to 96,000 items, or four (4) items per capita.
Action Steps:
./ Allocate a minimum of 25% of the Library's annual operating
budget for the purchase new materials in a variety of formats
selected primarily on the basis of local demand.
./ Annually, evaluate materials collection and materials format use
statistics and adjust materials budgets to reflect usage trends.
./ On an ongoing basis, evaluate new popular materials formats
for inclusion in the Library's existing materials collection.
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1.6 Increase the total number of Colleyville residents registered for
library cards by at least 5% each year for the next five years to
increase the percentage of residents registered for library cards
from 45% to 60%.
Action Steps:
./ Annually, the Library will be visible in the community by setting
up promotional displays at City sponsored events, school open
houses, homeowner block parties, and other community events,
whenever feasible, to promote library card sign up and library
services.
./ Annually, the Library will promote library card registration
during National Library Card Sign Up Month in September.
./ By 2008/2009, the Library will offer an online library card
application process.
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GOAL TWO: LIFELONG LEARNING
Colleyville residents of all ages will have a resource center that provides
programs and materials that address their need for self-directed personal
growth and development opportunities.
Objectives:
2.1 Reorganize the Library's existing space, two levels, 24,000 square feet,
and utilize 100% of available space to better support the Library's
Lifelong Learning Service programs for children and adults by FY
2009/2010
Action Steps:
./ During FY2007/2008, hire an architect/interior designer to
develop a building program for the reorganization of the
Library's existing space.
./ During FY 2007/2008, develop a financial plan to secure funding
for the Library's space reorganization program.
./ During FY 2007/2008, develop a financial plan to support
ongoing operational costs of the Library's space reorganization
program.
./ During FY 2007/2008, develop a financial plan to support
ongoing staffing costs of the Library's space reorganization
program.
./ During FY 2008/2009, hire an architect/interior designer to
develop a layout plan to implement the reorganization of the
Library's existing space.
2.2 Provide exemplary children's programs that foster a lifelong love of
reading and a program attendance which increases annually by 5% for
the next five years.
Action Steps:
./ On an ongoing basis, the Library will provide a variety of
programs for children of all ages, beginning at birth.
./ On an ongoing basis, Library staff will evaluate the children's
programs offered and adjust program offerings to reflect patron
demands.
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../ On an ongoing basis, the Library will maintain partnerships with
community schools and school librarians to inform parents and
students of the Library's services and programs that can help in
achieving academic success.
../ During FY 2006/2007, the Library will enhance its Early Learning
Literacy Center for children by purchasing six new computers
and approximately 10-15 new top-rated educational software
titles.
../ During FY 2006/2007, the Library will study the feasibility of
developing an after school Homework Center for school-aged
children that offers a variety of top-rated educational software
titles that help students build a well-rounded educational
foundation.
2.3 Provide innovative summer reading programs for children of all ages
that increase in enrollment annually by 5% for the next five years.
Action Steps:
../ Annually, the Library will prepare professional quality brochures
and sign materials to promote the summer reading program.
../ Annually, the Library will maintain partnerships with community
school organizations and school librarians to promote the
Library's summer reading program.
../ Annually, the Library will explore opportunities to develop
partnerships with community organizations and local
businesses to promote the Library's summer reading program.
../ During FY 2007/2008, staff will explore the feasibility of offering
online summer reading program registration for patrons.
2.4 Provide summer reading programs for adults and teens that promote a
lifelong love of reading and in which participation increases annually
by 3% for the next five years.
Action Steps:
../ Annually, the Library will offer summer reading programs that
are designed for adults and teens and interest to the specific
age groups.
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2.5 Develop new and expand adult and teen programs that have an
attendance which increases annually by 3% for the next five years.
Action Steps:
-/ During FY 2006/2007, the Library will launch several new book
discussion program options for adults.
-/ On an ongoing basis, the Library will work with the Friends of
the Library to offer more current interest programs for adults.
-/ On an ongoing basis, the Library will provide ongoing programs
for teens such as the Teen Book Discussion and will explore
new programs and activities of interest to teens.
-/ During FY 2007/2008, the Library will work with the Parks and
Recreation Department to explore co-sponsored programming
options of interest to senior citizens.
2.6 Establish the Library as the community's cultural center to increase
patron visits to the Library annually by 5% for the next five years.
Action Steps:
-/ By the end of FY 2007/2008 the Library will evaluate its current
"customer experience" and target ways that the Library can
transform that "customer experience" to become an even more
customer-centered library, a destination library with an
enjoyable, friendly, and fun environment.
-/ During FY 2006/2007, the Library will evaluate its current hours
of operation to assess if the hours reflect user trends and
demands.
-/ During FY 2006/2007, the Library will evaluate the current
staffing needs required to meet the Library's functional
operation requirements and propose additional staff positions to
increase the current level of staffing from a .34 FTE staff per
1,000 population or 7.5 FTE to .49 FTE staff per 1,000 population
or 10.5 FTE in order to meet user trends and demands.
-/ During FY 2006/2007, the Library will launch a year-round series
of cultural displays and programs that will be continued on an
annual basis.
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GOAL THREE: GENERAL INFORMATION
All Colleyville residents will have access to general information on a broad
range of topics to meet their needs for information and answers to questions
related to personal life, work and school.
Objectives:
3.1 The number of in-house, telephone and e-mail general information
patron questions answered by Library staff will increase by 5%
each year for the next five years, which will bring the total of
questions answered from 33,709 to 43,022.
Action Steps:
./ On an ongoing basis, the Library will provide easy access to
one-on-one general information assistance by having
professional librarians available to assist patrons at adult and
youth services reference desks all hours the Library is open for
service.
./ During FY 2006/2007, study the feasibility of scheduling roving
staff to be available to assist patrons at peak times.
3.2 Patron usage of electronic resources will increase by 5% each year
for the next four years.
Action Steps:
./ On an ongoing basis, Library staff will promote the Library's
electronic resources in promotional brochures, during one-on-
one general information assistance and through the library's
web page.
./ On an ongoing basis, the Library will provide easy access to the
Library's electronic resources in the Library and remotely
through the Library's web page.
3.3 By FY 2010/2011, at least 80% of the patrons who use the Library's
general information resources will indicate that the resources met
their needs.
Action Steps:
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v' Annually, allocate a percentage of the Library's annual operating
budget for the purchase of new general information materials in
a variety of formats selected primarily on the basis of local
demand.
v' Annually, library staff will conduct Reference Transaction
Surveys to determine the number of annual patron reference
questions answered.
v' On an ongoing basis, Library will offer Interlibrary Loan Service
for patrons.
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GOAL FOUR: INFORMATION LITERACY
Colleyville residents of all ages will have access to state-of-the-art
technology resources and instruction to develop skills needed to effectively
navigate the current information world.
Objectives:
4.1 Provide ongoing information literacy programs to assist Library patrons
in developing their information skills that will be attended by a
minimum of 624 patrons on an annual basis.
Action Steps:
./ During FY 2006/2007, develop and launch hands-on computer
training sessions for patrons on the use of the Library's online
catalog and online databases.
./ During FY 2006/2007, develop and launch hands-on computer
training sessions for patrons on the use of the Library's
computers and software programs.
./ During FY 2006/2007, develop and launch hands-on computer
training sessions for patrons on how to effectively find and use
information on the Internet.
./ On an ongoing basis, Library staff will evaluate the information
literacy programs offered and adjust program offerings to reflect
patron demands.
4.2 Provide one-on-one information literacy assistance to Library patrons in
person, on the phone and bye-mail to assist patrons in developing their
skills related to finding, evaluating and using information that will
increase by 2% annually each year for the next five years.
Action Steps:
./ On an ongoing basis, the Library will provide easy access to
one-on-one information literacy assistance by having
professional librarians or other trained staff available to assist
patrons with computer questions at adult and youth services
reference desks all hours the Library is open for service.
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