HomeMy WebLinkAboutCity Council-Minutes-7/25/2016 City of Colleyville Page 1
City of Colleyville
City Council
Worksession Agenda
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
Monday, July 25, 2016
6:00 p.m.
Executive Conference Room
Third Floor City Hall
1. CALL TO ORDER
2. PRESENTATION AND DISCUSSION
2a Discussion of the FY 2017 budget
2b Discussion of the Annual Market Study results
2c Discussion of the Capital Improvements Plan (CIP)
3. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Friday, July
22, 2016, by 5:00 p.m.
Amy Shelley, TRMC
City Secretary
A quorum of any Colleyville board, commission, or committee may be
present at this meeting.
Any matter on this agenda may, at the discretion of the governing body, be
opened for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires
special accommodations, please advise the City Secretary at least 48 hours in
advance at 817.503.1133, and reasonable accommodations will be made to assist
you.
City of Colleyville Page 1
City of Colleyville
City Council Worksession
Minutes
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Monday, July 25, 2016
6:00 p.m.
Executive Conference Room
Third Floor – City Hall
Mayor Richard Newton called the Colleyville City Council Worksession to order on
Monday, July 25, 2016, at 6:00 p.m.
ROLL CALL: Mayor Richard Newton, Mayor Pro Tem Chris Putnam, and
Councilmembers Tammy Nakamura, Bobby Lindamood, Jody Short, Nancy Coplen
and Mike Taylor
City Manager Jennifer Fadden, Deputy City Manager Chris Fuller, Assistant City
Manager/Director of Public Safety Mike Holder, Fire Chief Brian Riley, Chief
Financial Officer Brian Hogan, Human Resources Director Rachel Huitt, Public
Works Director Jeremy Hutt, City Engineer Cheryl Taylor, Accounting Manager
Karen Hines, SH26 Coordinator James Hubbard, Strategic Services Manager
Adrienne Lothery, and City Secretary Amy Shelley
2. PRESENTATION AND DISCUSSION
2a Discussion of the FY 2017 budget
Strategic Services Manager Adrienne Lothery presented this item and answered
questions of the City Council.
Mayor Pro Tem Putnam asked staff about the effective rate. Manager Lothery
replied the effective rate is minus new construction, looking at the properties on
the roll in 2015 and 2016, and what is needed to collect the same amount from
the same properties on the roll. She stated there are some adjustments made
with exemptions and new construction.
Mayor Newton asked staff if the 9.1 percent includes the TIF. Manager Lothery
replied yes.
Mayor Newton asked staff if the $5,006,297,719 appraised value for July 15,
2016, includes the TIF. Manager Lothery replied yes.
Mayor Newton asked staff about the number for last year, not in the TIF. Lothery
replied $3.9 billion.
Councilmember Taylor asked staff if his protest is reflected in this number.
Manager Lothery replied yes.
City Council Minutes July 25, 2016
City of Colleyville Page 2
Mayor Newton asked staff about the over 65 exemptions and how those are
handled in that number. Manager Lothery replied the certified roll would reflect
any properties that have frozen value on them. She explained there are some
special reports to make the appropriate calculations for the effective tax rates, but
those did not come out this afternoon.
Mayor Newton asked staff if they know the number of parcels in which the 65
exemption applies. Manager Lothery replied yes, we could get that information.
Councilmember Coplen asked staff why the water sales decreased for the 2017
projections (according to the Utility Fund totals). Manager Lothery replied this is
based on usage and the $4.36 rate change.
Mayor Newton asked staff if there are additional funding requests relative to the
Utility Fund. Manager Lothery replied yes, there are department requests, aside
from any personnel or benefit related requests. She added this also does not
include developer contribution or impact fees.
Councilmember Lindamood asked staff what are sewer tie-on charges. Manager
Lothery replied that when a building already exists that would need to come onto
the City’s system.
Councilmember Lindamood asked staff if there are not any projected for the 2017
year. Manager Lothery replied correct.
Councilmember Taylor asked staff how that can be. Public Works Director Jeremy
Hutt replied previously if homes or buildings were not connected to City sewer,
they had to connect; however, all are now connected. He added that new
construction falls under a different section. He added there are still homes
connected to their own septic.
Mayor Newton asked staff about the budget for installations. Manager Lothery
replied the $7,000 is based on an estimate from the year-to-date tracking. Chief
Financial Officer Brian Hogan added this number represents the residential tap
fees for the 600 new residential lots.
Councilmember Lindamood asked staff about engineering charges. Director Hutt
replied that is tied directly to new development plan review fees.
Chief Financial Officer Brian Hogan presented the Finance: 002-2010 portion of the
annual budget.
Councilmember Lindamood asked staff how much is needed additionally for the
new position. Chief Financial Officer Brian Hogan replied $32,000.
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City of Colleyville Page 3
Mayor Newton asked staff if this would be an additional position under utility
billing. Chief Financial Officer Brian Hogan replied yes, and it will be a more
analytical position.
Mayor Newton asked staff if the money was already budgeted. Chief Financial
Officer Brian Hogan replied $17,000 already existed, and was listed as a part-time
position.
Councilmember Nakamura asked staff if the long tenured employee, 30 years, has
indicated how long she wants to continue working. Chief Financial Officer Brian
Hogan replied she has stated she wants to continue working.
Mayor Newton asked staff about the summary spreadsheet. City Manager Jennifer
Fadden replied no additional budget requests have been added to the budget at
this time.
Councilmember Taylor asked staff how close is this employee to retirement. Chief
Financial Officer Brian Hogan replied she is eligible now, but she wants to continue
working. Accounting Manager Karen Hines concurred.
Councilmember Lindamood asked staff about the billing clerk. Chief Financial
Officer Brian Hogan replied he is going to reclassify the billing clerk to an
administrative clerk which will limit the future pay and will cap the position.
Public Works Director Jeremy Hutt presented the Utility Operations: 002-6110
portion of the annual budget.
Councilmember Coplen asked staff about the water cost estimates for 2017, and if
staff is adding in TRA’s perspective of an increase in water. Manager Lothery
replied these are the same numbers which were to be presented at the June 20th
worksession, and TRA’s numbers have not been updated in the 2017 proposed
budget.
Mayor Newton asked staff about last year’s budget for utility operations and
water. City Manager Jennifer Fadden replied fiscal year 2016 for utility operations
and water was $9.4 million.
Mayor Newton stated the 2017 budget is down $350,000 from last year. City
Manager Jennifer Fadden stated the FY17 preliminary numbers do not include
personnel costs because those have not been loaded into the budget software,
which is about $336,000 in personnel.
Public Works Director Jeremy Hutt presented the Wastewater: 002-6120 portion
of the annual budget.
City Council Minutes July 25, 2016
City of Colleyville Page 4
Mayor Newton asked staff how many personnel are for the water. Director Hutt
replied there are five full time equivalents. He added there are eight employees
paid from these two budgets.
Public Works Director Jeremy Hutt presented the Utility Support: 002-6130
portion of the annual budget.
Councilmember Lindamood asked staff about the mobile tool used. Director Hutt
replied we are using mobile Wi-Fi to have the connectivity in the field. Mayor
Newton added this allows employees access to the network while in the field.
Mayor Newton asked staff about the study, are the consultants using staff’s data?
City Manager Jennifer Fadden replied they are doing a complete cost of service
analysis using the last two years of actual expenditures and the current year
budget data. She added they are incorporating every element of the utility fund
that pertains to water and wastewater services.
Mayor Newton asked staff if they are satisfied with paying the costs out of the
utility fund. Director Hutt replied correct.
Chief Financial Officer Brian Hogan presented the Transfers: 002-6410 portion of
the annual budget.
There were no questions about this portion of the budget.
Chief Financial Officer Brian Hogan presented the Debt Service: 002-6510 portion
of the annual budget.
There were no questions about this portion of the budget.
Strategic Services Manager Adrienne Lothery presented the Non-Departmental:
002-9999 portion of the annual budget.
Mayor Newton asked staff where the $81,100 capital outlay comes from. Manager
Lothery replied the Utility Fund budget. City Manager Jennifer Fadden added it is
included in the costs of service.
Mayor Newton asked staff if they want input from the City Council, at this point.
City Manager Jennifer Fadden replied staff would certainly welcome input.
Mayor Newton asked staff how much is spent on the third party contractor for
televised lines. Director Hutt replied he did not know, but the return-on-
investment (ROI) is about two-three years, but it does make financial sense.
Mayor Newton stated that ROI is good. Councilmember Lindamood stated it could
also be used for other things.
City Council Minutes July 25, 2016
City of Colleyville Page 5
Strategic Services Manager Adrienne Lothery presented the Debt Service Fund
Totals: 004-6510 portion of the annual budget
Mayor Newton asked staff about the use of available cash. Manager Lothery
replied this is the use of available cash that lives within the debt service fund on
eligible expenditures.
Mayor Newton asked staff about the drainage ending fund balance. Chief Financial
Officer Brian Hogan replied at the end of 2015, the balance was $4.2 million.
Public Works Director Jeremy Hutt presented the Drainage: 017-5210 portion of
the annual budget.
Councilmember Coplen asked staff about the six low water crossings. Director
Hutt replied Martin Parkway, Jackson Road, Oak Knoll (2), Bedford Road, and
Cheshire are the six low water crossings.
Councilmember Lindamood asked staff who cleaned the pond at Black Walnut
Café. Director Hutt replied the Black Walnut Café cleaned the pond as a part of
their development of the property.
Councilmember Coplen asked if the amount of cleanup in the low water areas
depends on the season. Director Hutt replied yes, the rain events determine that.
Mayor Newton asked staff if they have had to clean out the creeks from trees.
Director Hutt replied only when the trees start to hinder the flow of water.
Councilmember Lindamood asked staff if they do erosion control on creeks.
Director Hutt replied if it is within City property we do address those areas, even if
they are in the drainage easements.
Public Works Director Jeremy Hutt presented the Stormwater: 017-5220 portion
of the annual budget.
Mayor Newton asked staff if $12,000 is budgeted for the Clean Sweep Event.
Manager Lothery replied yes.
Mayor Newton asked staff if the event is worth it since it fills up so quickly.
Manager Lothery replied we have heavier utilization than any other mobile event
in most other cities.
Mayor Newton asked staff if the capacity could be increased to be able to service
everyone. Manager Lothery replied there is no expansion of the Crud Cruiser, as
that is the only one the Fort Worth Collection Center has.
City Council Minutes July 25, 2016
City of Colleyville Page 6
Councilmember Lindamood asked staff if IESI is the one who collects those items.
Manager Lothery replied it is actually the City of Fort Worth, which operates an
environmental collection center. Councilmember Lindamood stated most landfills
take hazardous waste.
Mayor Newton asked staff if the $30,000 includes the annual event and the drop-
off. Manager Lothery replied yes.
Councilmember Short asked staff if the City is charged for a drop-off. Manager
Lothery replied yes, the City is charged whether the customer drops off the
materials at the event or at the collection site.
Councilmember Short asked staff if it is a lower cost to customers to use the
event. Manager Lothery replied no.
Councilmember Taylor asked staff what the outcome would be if we did not do this
event, would staff provide a mailer that would let customers know they can go to
the collection site at anytime. Manager Lothery replied yes, the facility is open
Thursday – Saturday with flexible hours.
Councilmember Taylor asked staff if the City would still pay for the service.
Manager Lothery replied yes.
Councilmember Coplen stated the paper shredding and electronic service is a huge
benefit to the event.
Councilmember Coplen asked staff if the Mayor and City Council could work the
event, with their trucks, and take stuff to the collection site for the customers.
Manager Lothery replied she does not know the restrictions, but there is a limit to
the amount one person can transport.
Mayor Newton replied we should discuss how this event is done when it gets
closer. Councilmember Lindamood stated the event could be promoted better too.
Mayor Newton asked staff who does or handles the water sampling. Director Hutt
replied there is a pump maintenance technician who coordinates the water
sampling.
Chief Financial Officer Brian Hogan presented the Transfers: 017-6410 portion of
the annual budget.
There were no questions about this portion of the budget.
Chief Financial Officer Brian Hogan presented the Debt Service: 017-6510 portion
of the annual budget.
City Council Minutes July 25, 2016
City of Colleyville Page 7
There were no questions about this portion of the budget.
Strategic Services Manager Adrienne Lothery presented the Non-Departmental:
017-9999 portion of the annual budget.
There were no questions about this portion of the budget.
Councilmember Taylor asked staff if the numbers reflect the exemptions and
freezes. Manager Lothery replied as of July 15, those numbers reflect the final
certified values.
Councilmember Short asked staff if we are able to reduce the tax rate, will that
reset the freeze for those with the 65+ exemption. City Manager Jennifer Fadden
replied she believes that is correct.
Councilmember Taylor asked staff what a reduction of one cent in the tax rate
would reduce revenue by. Manager Lothery replied she does not know that, at this
time.
Mayor Newton stated he would like a summary to better help City Council
understand the various cost increases while working through the budget.
Mayor Newton recessed the worksession at 7:54 p.m.
Mayor Newton reconvened the worksession at 8:01 p.m.
2b Discussion of the Annual Market Study results
Human Resources Director Rachel Huitt presented this portion of the budget and
answered questions of the City Council.
Councilmember Lindamood asked staff about the percentages of merit. Director
Huitt replied those employees whose performance evaluations rated exceptional
received four percent; satisfactory received three percent; and, those who
received a needs improvement did not receive anything.
Councilmember Lindamood asked staff if the same applies for top tiered
employees. Director Huitt replied yes.
Councilmember Nakamura asked staff how often is the compensation study done.
Director Huitt replied every three to four years.
Mayor Newton asked staff where the data comes from. Director Huitt replied these
are National data and Dallas metro data.
City Council Minutes July 25, 2016
City of Colleyville Page 8
Councilmember Taylor asked staff about the differential between the groups of
employees. Director Hutt replied the consultant recommends that one group gets
a 1.9 percent adjustment on their ranges, while the rest are showing a 2.1
percent increase.
Councilmember Taylor asked about the compression issue. Director Huitt replied
the compression issue is resolved if we continue to do the merit increase.
Councilmember Lindamood asked staff if everybody has a chance for a raise every
year. Director Huitt replied if the employee is topped out, then it is a one-time flat
payment.
Councilmember Lindamood asked staff how much is spent annually on contractual
services Citywide. Director Huitt replied she did not know at this time. Mayor Pro
Tem Putnam added you can pull the expenses throughout all budgets. Director
Huitt also added she would be able to pull all public data, with no problems;
however, the private data is not accessible to the general public, therefore the
consultant can provide that data.
Mayor Newton asked staff about the range change from last year. Director Huitt
replied it was 2.6 percent.
Mayor Newton asked staff about the year before that. Director Huitt replied one
was not done that year.
Councilmember Lindamood asked staff if we use the data from comparable cities.
Director Huitt replied yes.
Mayor Newton asked staff what is driving up the percentage. Director Huitt replied
the salaries in the north Texas area are going up because of the growth, which
also drives competitiveness in the marketplace.
Mayor Newton asked staff if the 15 employees are spread out across the
organization. Director Huitt replied yes, one is in the Drainage Fund, four in the
Utility Fund, one in the CEDC, and the nine remaining are in the General Fund.
Mayor Newton asked staff about the level of those employees. Director Huitt
replied levels A = M&O Technicians and Library; B = Administrative support, M&O
Specialists, Library Assistants; and C= Administrative Support Supervisor.
Mayor Newton asked staff if any of those are in management. Director Huitt
replied none are in management (D, E, F)
Councilmember Short asked staff if compression will be caused without the merit.
Director Huitt replied yes.
City Council Minutes July 25, 2016
City of Colleyville Page 9
Councilmember Taylor asked staff if only 16 employees will receive a two percent
increase with Option 1. Director Huitt replied yes.
Mayor Newton asked staff if the study is being budgeted for next year. Director
Huitt replied yes.
Councilmember Nakamura asked staff why the private sector is considered, why
not just the public sector. Director Huitt replied City Council provided direction for
staff to consider both the private and public sectors. Councilmember Short added
there are some jobs within the organization that can be considered in the private
sector as well. Director Huitt also added Colleyville competes with the private
sector for certain jobs such as engineers, administrative, and accounting.
Mayor Newton asked staff when we talk about the merit. City Manager Jennifer
Fadden replied during the proposed budget.
2c Discussion of the Capital Improvement Plan (CIP)
Public Works Director Jeremy Hutt presented the CIP and answered questions of
the City Council.
Councilmember Lindamood asked staff about which streets are relative to the TIF
plan. Director Hutt replied only those within the TIF boundary, such as SH26,
Glade Road, and Cheek-Sparger Road.
Mayor Newton asked staff about where the data comes from for the
improved/unimproved street map. Director Hutt replied this map is an excerpt
from the street assessment completed in 2014.
Mayor Newton asked staff if the information is based on how the streets were
built. Director Hutt replied the information contains a little bit of everything; for
example, there is information about the last time Pleasant Run Road was over
hauled, it just happened to be a two inch mill and overlay in 2008.
Councilmember Taylor asked staff about what is included in the 2014 street
assessment. Director Hutt explained a comprehensive street assessment was
completed which detailed the pavement condition index (PCI) of the entire street
network. He stated the consultant takes all deficiencies into account and assigns a
value or PCI rating to the street, and this is done every few years. He added the
next one is due in 2017.
Councilmember Nakamura asked staff about the cost of that study. Director Hutt
replied it is a little under $50,000. He added staff is looking to combine with other
cities who are currently using the same service to offset the costs.
City Council Minutes July 25, 2016
City of Colleyville Page 10
Councilmember Short asked staff about the benefit of doing that. Director Hutt
replied by having the rating and criteria of the street network helps to project and
model to ensure the maintenance being applied is sufficient to slow the
deterioration rate of the good infrastructure as much as we possibly can. He
stated the assessment helps with the developing of the capital improvement
project plan too.
Councilmember Nakamura asked staff if the consultant provides recommendations
at this stage. Director Hutt replied the consultant provides the data, and we utilize
a street modeling software to come up with the recommendations.
Councilmember Lindamood asked staff if there are times in which a 10 foot trail
could be reduced in width. Director Hutt replied yes.
Councilmember Nakamura asked staff if people actually use the trails. Parks
Manager Heather Dowell replied yes, they are heavily used, especially the Cotton
Belt Trail.
Councilmember Short asked staff if the surveys indicate a need for the trail and
parks system. City Manager Jennifer Fadden replied yes. Councilmember
Lindamood added the cyclists would rather have a bike lane rather than a 10 foot
trail.
Councilmember Lindamood asked staff if a two inch mill and overlay can be
considered for the Glade Road Phase 2 section all the way to Heritage Avenue.
Director Hutt replied absolutely and staff can look into something like this and
provide the costs.
Mayor Pro Tem Putnam asked staff if Westcoat was a full-depth reclamation
project. Director Hutt replied yes.
Councilmember Short asked staff about the life of a reconstructed street. Director
Hutt replied about 50 years with proper maintenance.
Councilmember Lindamood asked staff what is micro. Director Hutt replied it is an
emulsion with a sand mixture, somewhat similar to a fog seal, but applied
differently.
Councilmember Nakamura asked staff about what were the issues with the
roundabout at Glade Road and Pool Road. Director Hutt replied there was a little
bit of a learning curve, given this was the first one, particularly with the size and
the speed.
Councilmember Short asked staff if the right-of-way needed, for Westcoat, is right
at the intersection or up the street. Director Hutt replied it is at the intersection.
City Council Minutes July 25, 2016
City of Colleyville Page 11
Councilmember Nakamura asked staff if this is a priority list, or just a list. Director
Hutt replied it is the current project list, with no particular order.
Councilmember Coplen asked why Glade Road Phase 1 is taking so long. Director
Hutt replied we are in the process of appraising the right-of-way needed.
Councilmember Short asked staff about the completion of that task. Director Hutt
replied January, depending on the negotiations.
Councilmember Nakamura asked staff how the negotiations are going. Director
Hutt replied staff will discuss the appraisals with City Council in a future executive
session.
Councilmember Coplen asked staff if the utilities are being done now. Director Hutt
replied yes the planning is being done now, not the relocations.
Councilmember Lindamood asked staff what percentage is Phase 2 currently at.
Director Hutt replied we have expended about nine percent of the contract costs,
and the consultant is somewhat working on the design of Phases 3 and 4.
Councilmember Short asked staff if the consultant is beyond 30 percent, but not at
60 percent on the design phase. Director Hutt replied yes.
Mayor Newton asked staff if they have slowed down the consultant until after the
Glade Road worksession. Director Hutt replied yes.
Mayor Newton asked staff what the fiber does for us. Assistant City
Manager/Director of Public Safety Mike Holder replied it connects all of our City
facilities with fiber at a much lower cost than if we did this on our own. He added
the cities and the school district working together helps to accomplish this.
Mayor Newton asked staff if this is more about connectivity and not sharing
servers. Assistant City Manager/Director of Public Safety Mike Holder replied
correct, and long range we have explored expanding our partnerships.
Councilmember Taylor added we will no longer have to lease the fiber, which is
also a huge savings.
Mayor Newton asked staff if the City will own this fiber. Assistant City
Manager/Director of Public Safety Mike Holder replied yes.
Councilmember Coplen asked staff if rusting has been happening on the Justice
Center roof or is that what could happen. Director Hutt replied that is what could
happen if the repair is not done.
City Council Minutes July 25, 2016
City of Colleyville Page 12
Mayor Newton asked staff where the generator will go. Director Hutt replied
behind the parks maintenance facility, by the radio tower, almost to Bransford
Road.
Mayor Newton asked staff if the doors at Fire Station 3 have a problem. Fire Chief
Brian Riley replied there have been a lot of repairs done over the years.
Mayor Newton asked staff if they would prefer new doors at Station 1. Chief Riley
replied Station 1 would be the preferable replacement.
Councilmember Short asked staff if Station 1 doors are done now, when would the
doors be done for Station 3. Chief Riley replied likely another couple of years. City
Manager Jennifer Fadden replied additional funding could be looked at to consider
doing it sooner.
Councilmember Lindamood suggested fixing the one that is the highest priority.
Councilmember Nakamura asked staff how long before Station 3 needs the doors
replaced. Assistant City Manager/Director of Public Safety Mike Holder replied the
biggest issue with Station 1 is that it gets the most use, and more maintenance
has been spent on it.
Councilmember Taylor asked Mayor Newton if he would prefer to spend a little
more to repair Station 1. Mayor Newton replied that is where it is needed.
Councilmember Lindamood asked staff if a lease has ever been considered for the
fire engine. Chief Riley replied we are currently doing a lease-purchase.
Mayor Pro Tem Putnam asked staff if L.D. Lockett Road is scheduled for 2018.
City Manager Jennifer Fadden replied the rehabilitation of L.D. Lockett Road from
Pleasant Run Road to Precinct Line Road is currently proposed for 2018 at $1.5
million dollars. Mayor Pro Tem Putnam added that John McCain Road, L.D. Lockett
Road and Glade Road are all priorities for him. Councilmember Lindamood
concurred.
Councilmember Coplen asked staff if there is an updated traffic count for Glade
Road. Director Hutt replied traffic counts are provided annually from October
through December.
Councilmember Coplen asked staff if there has been an increase in traffic, given
the new development in Euless. Director Hutt replied he does not know at this
time.
Councilmember Lindamood asked staff if the Vermeer hydro excavator has a
holding tank. Director Hutt replied yes.
City Council Minutes July 25, 2016
City of Colleyville Page 13
Councilmember Coplen asked if a colored retaining wall at Bedford Road would be
a maintenance issue. Director Hutt replied yes.
Councilmember Taylor asked staff why the Bedford Road retaining wall
replacement project would take four months. Director Hutt replied traffic would
never be detoured through residential areas, only through collectors and arterials,
and staff is looking at reducing the timeline.
Councilmember Taylor asked staff if the wall consists of panels. Director Hutt
replied no.
Mayor Newton asked staff how John McCain is broken up. Director Hutt replied
staff is looking at the major cross-sections (Westcoat to Pleasant Run Road;
Pleasant Run Road to Shepherds Glen; or, Shepherds Glen to Maranatha Court) be
considered.
Councilmember Nakamura asked staff if they would like direction at this meeting.
Director Hutt replied any guidance provided will help with the recommendations.
Councilmember Coplen asked staff if this will cut into other projects for 2017.
Director Hutt replied it is a possibility. Councilmember Taylor added the
roundabout may impact this as well. Mayor Pro Tem Putnam stated he would like
to see the funding sources.
Councilmember Lindamood asked staff if the $300,000 could be put to street
repairs rather than to the trail. City Manager Jennifer Fadden replied this funding
is from CEDC and could only be used for other purposes such as parks, Library, or
Colleyville Center, but it could not be used for streets.
Councilmember Taylor asked staff about the location of the new trail. City Manager
Jennifer Fadden replied the new trail location has not been identified. Parks
Manager Heather Dowell added the update to the Parks Master Plan is about to be
underway, which may help to identify the location of the trail based on the
citizen’s priorities.
Mayor Newton asked staff about the priority of the civil improvements to the Public
Works Service Center. Director Hutt replied there is an existing City Developer
Agreement (CDA) to coincide with the civil improvements and are related to the
roadway improvement.
Mayor Newton asked staff if the cul-de-sac road leading to Fred Monk’s property is
part of the CDA. Director Hutt replied yes, and he further explained the developer
agreement.
City Council Minutes July 25, 2016
City of Colleyville Page 14
Mayor Newton asked if those plans were part of a bigger plan with the City’s
property. Director Hutt replied correct, there was some discussion of selling off a
portion of the site for redevelopment.
Councilmember Taylor asked Mayor Newton about his objection to the possible
selling of the property. Mayor Newton replied not being in favor of selling any City
property.
Councilmember Taylor asked staff if that will affect the CDA. Director Hutt replied
the sale of the property has nothing to do with the agreement, it applies to access
and the detention pond.
Mayor Newton asked staff why it is important to get detention on that property.
Director Hutt replied it freed up land we did not have to use our own land.
Councilmember Short asked staff if the Bransford Road project is a mill and
overlay. Director Hutt replied it is a full-depth reclamation from Glade Road to L.D.
Lockett, and working with the county; however, it could be shifted to a different
roadway.
Councilmember Short asked staff if the approach on Bransford Road would address
the roadside ditches. Director Hutt replied no.
Councilmember Taylor asked staff what has accelerated the Hunter Lane issue.
Director Hutt replied there is not a whole lot that can be done from a small
maintenance standpoint, given the PCI level, short of doing a mill and overlay, to
address the roadway condition.
Councilmember Lindamood asked staff about the $162,000 for Roberts Road.
Director Hutt replied this is for the design of Roberts Road from Glade Road to the
City limits.
Councilmember Lindamood asked staff where they would store dirt if the Service
Center property is sold. Director Hutt replied there is a little bit of room to spread
out, and that is what is being done. He stated some dirt is hauled off, and they do
not stock pile more than needed.
Councilmember Lindamood asked staff if the extra dirt and rip-rap could be used
where the area in the Tara development is eroding. Director Hutt replied staff
could work with residents who want to come and get the fill dirt. Councilmember
Lindamood suggested as staff is working on a project, they could dump the dirt off
at the Tara site rather than haul it off to another site.
Mayor Newton asked staff how much the City’s portion of the CDA will cost.
Director Hutt replied $500,000 is the budgeted amount and that does not include
facility improvements, civil only.
City Council Minutes July 25, 2016
City of Colleyville Page 15
Mayor Newton asked staff what that includes. Director Hutt replied the utility
relocation and drainage improvements.
Mayor Newton suggested something in the future projects for upgrades to the
Senior Center, such as a multi-use facility.
Councilmember Taylor asked Mayor Newton to define multi-use. Mayor Newton
replied something similar to a recreation center, like some surrounding cities have
(Grapevine). Councilmember Taylor stated he remembered there being a concern
about competing with Lifetime Fitness or competing with the sports fields. He
added he agreed that the Senior Center could be a lot better.
Councilmember Nakamura asked Mayor Newton when the Senior Center was built.
Mayor Newton replied it was a church the City purchased.
Councilmember Short asked Mayor Newton if he envisions more than the current
plan for the Senior Center. Mayor Newton replied more. City Manager Jennifer
Fadden added there has been consideration to renovation to the center for more
usable, under the same roof, space.
Councilmember Coplen asked staff if a citizen’s survey will be done this next year.
City Manager Jennifer Fadden replied yes, and an update to the parks and
recreation master plan.
Councilmember Lindamood suggested if the Senior Center location went away,
then the Colleyville Center could be used in conjunction with the Senior Center,
and used as one facility.
City Manager Jennifer Fadden asked City Council if they would like to use the
opportunity with the parks and recreation master plan update. Councilmember
Taylor stated he is fatigued on waiting on things getting done. Councilmember
Nakamura suggested looking at the surrounding facilities to see how they are
used.
Mayor Newton asked staff if the looping of systems has been considered. Director
Hutt replied yes, absolutely.
Mayor Newton asked staff how many delivery systems are not looped that could
be looped. Director Hutt replied untimely all could be looped, it is just a matter of
how or what point is that feasible, and he added he did not have that number.
Mayor Newton asked staff why the Bransford Road project was moved up. Director
Hutt replied it was moved up because it is a good candidate for a county project;
however, based on this discussion, it will likely move back to 2018 in order to
address the other priorities.
City Council Minutes July 25, 2016
City of Colleyville Page 16
Councilmember Coplen asked staff if they can still go to the county, if needed.
Director Hutt replied yes.
Councilmember Taylor asked staff about the Glade Road project relative to the
CIP. Director Hutt replied it is currently slated for 2016.
3. ADJOURNMENT
There being no further business before the City Council, Mayor Newton adjourned
the worksession at 10:50 p.m.
APPROVED BY A VOTE OF 7 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE
16TH DAY OF AUGUST 2016.
Minutes taken and prepared by:
Amy Shelley, TRMC
City Secretary