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Home My WebLink AboutCity Council-Agenda Packets-Worksession-8/23/2016 City of Colleyville Page 1 City of Colleyville City Council Worksession Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Tuesday, August 23, 2016 6:00 p.m. Executive Conference Room Third Floor City Hall 1. CALL TO ORDER 2. PRESENTATION AND DISCUSSION 2a Discussion of the Fiscal Year 2017 Proposed Budget and Capital Improvement Program 3. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, August 19, 2016 by 5:00 p.m. Amy Shelley, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville Colleyville City Council Worksession Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 2a Agenda Date 08/23/2016 Number Type Presentation and Discussion Department City Manager Title Discussion of the Fiscal Year 2017 Proposed Budget and Capital Improvement Program Strategy Map Connection F3- Forecast needs and plan for the future, balancing priorities with resources Explanation At the August 10, 2016 Budget Worksession, the FY 2017 Proposed Budget was presented to the City Council. During that presentation, there were several questions asked and requests for additional information. The attached presentation provides follow up on those items, as well as updated information on several CIP projects. This agenda item and Budget Worksession provide an opportunity for further discussion of the FY 2017 Proposed Budget and to receive direction from the City Council on any desired changes to be incorporated into the budget ordinance scheduled to be brought forward at the September 6, 2016 City Council meeting. Attachments 1.Presentation Budget Worksession: Fiscal Year 2017 Budget August 23, 2016 Objectives •Provide follow up on any questions or requests for additional information regarding the FY 2017 Proposed Budget •Receive direction from the City Council on any desired changes to the FY 2017 Proposed Budget in order to prepare the budget and tax rate ordinances for the September 6, 2016 City Council meeting Follow Up Items •Street sweeper replacement •Staff recommends delaying replacement to FY 2018 to further evaluate equipment performance •Voting equipment •$7,440 ($1,500 new one-time + $1,200 new ongoing + $4,740 current ongoing) •$4,740 was budgeted in two departments; redundancy will be eliminated •Property tax comparisons and exemptions •Agency agreements •City events and leisure services •Certain CIP projects FY 2016 Overlapping Tax Rates FY 2016 Colleyville 15% Hospital 10% GCISD 57% College 7% County 11% $0.1495 $0.227897 $0.2640 $0.3559 $1.3201 $- $0.500000 $1.000000 $1.500000 $2.000000 $2.500000 FY 2016 Total Tax Rate: $2.32 GCISD City County Hospital College FY 2016 vs 2017 Overlapping Tax Rates FY 2016 (FY 2017 est.) Colleyville 15.3% (14.2%) Hospital 9.8% (9.6%) GCISD 56.9% (59.3%) College 6.5% (6.3%) County 11.4% (10.7%) FY 2016 Adopted FY 2017 Proposed/Projected GCISD $1.3201 $1.4111 Colleyville 0.3559 0.33913 County 0.2640 0.2540 Hospital 0.227897 0.227897 College 0.1495 n/a (assume same) Total $2.32 $2.38 2015 Local Option Exemptions City Homestead Over 65 Disabled Ceiling 2015 Tax Rate Bedford -$50,000 -Yes $0.494830 Colleyville -$65,000 $65,000 Yes $0.355900 Euless 20%$35,000 -Yes $0.467500 Grapevine 20%$60,000 $10,000 No $0.328437 Hurst --Yes $0.610560 Keller 1%$40,000 $10,000 Yes $0.434690 North Richland Hills 15%$36,000 $36,000 Yes $0.610000 Southlake 12%$75,000 $75,000 Yes $0.462000 Agricultural Exemptions Adding an Agricultural Exemption: •If you’ve purchased property that does not currently have an agricultural exemption -To add an agricultural exemption, you must have 5 continuous years of history of using the property for agricultural purposes. (property purchased at market value) •If you’ve purchased property that already has an agricultural exemption from a prior owner and you want to continue the agricultural use -Apply for an agricultural exemption based on the prior owners history as long as you are continuing the use. Removing an Agricultural Exemption: •If you stop using a property with an agricultural exemption for agricultural purposes, there is a 5 year rollback tax. You would have to pay back what you would have paid if the property had not had an agricultural exemption, plus interest (7% per year). Agency Agreements Agency Agreements Agency Budget # of Total clients served from Oct. 1, 2013 - September 30, 2014 # of Total clients served from Oct. 1, 2014 - September 30, 2015 % of Total Services Provided to Colleyville Citizens (FY17 request) FY16 FY17 Proposed Colleyville Chamber of Commerce $462,328 425 524 48%$4,240 $3,740 GRACE $3,953,283 5,112 5,075 2%$7,500 $7,500 Alliance for Children $3,322,551 2,100 1,899 <1%$3,500 $3,500 Metroport Meals on Wheels $1,404,000 1,200 1,200 10%$10,000 $10,000 Safe Haven $7,416,478 38,697 32,788 0.4%$1,000 $1,000 Special Needs Assistance Partners (SNAP)$177,632 211 232 26%$500 $500 Total:$26,740 $26,240 City-wide Special Events CEDC -FY 2015/2016 Event CEDC Budget Donations/ Grants/Sales Total Budget YTD Expenditures Attendance Target Audience Resident vs. Non-Resident Marketing Old Tyme BBQ (2 day event) $15,000.00 $2,500.00 $17,500.00 $9,840.88 6,000 Adult outdoor event; status not tracked City website, City e-News, City social media, Library email, posters, flyers Red, White & Sousa $36,000.00 $15,283.82 $51,283.82 $42,059.35 2,000 Adult outdoor event; status not tracked City website, City e-News, City social media, Library email, posters, flyers Haunted Trail Fest $10,000.00 $3,626.62 $13,626.62 $9,037.14 2,500 Family outdoor event; status not tracked City website, City e-News, City social media, Library email, posters, flyers Tree Lighting Celebration $26,000.00 $0.00 $26,000.00 $25,111.10 1,500 Family outdoor event; status not tracked City website, City e-News, City social media, Library email, posters, flyers TOTALS $87,000.00 $21,410.44 $108,410.44 $86,048.47 12,000 Leisure Services Seniors, $90,025 Youth , $759,668 Adult, $168,253 All ages, $2,690,394 Leisure Services by Demographic: Library/Parks/Recreation/Colleyville Center Note: includes General Fund, CEDC, and Voluntary Library Expenditures Program/ Service Resident Non- Resident FY17 Budget Revenue Youth sports (athletic fields) 49%51%$373,278 $64,710 Colleyville Center 74% (res./non- profit/city) 26%$405,952 $227,901 Recreation-Seniors 51%49%$90,025 $185,462Recreation-Adult 48%52%$44,920 Recreation-Youth 40%60%$325,023 Available data on resident use of programs/services: Westcoat Drive Rehabilitation •Project was discussed during the June 21, 2016 Pre Council meeting and the July 25, 2016 CIP work session •Paving complete from McDonwell School Road to L.D. Lockett Road •Paving from John McCain to McDonwell School Road –was being coordinated with the right turn lane •FY2017 CIP includes design of roundabout at Westcoat Drive and McDonwell School Road and •With City Council concurrence, staff will move forward rehabilitation of Westcoat Drive from John McCain Road to McDonwell School Road •Project was discussed during the June 21, 2016 Pre Council meeting and the July 25, 2016 CIP work session •Wall aesthetics –pattern and color to match wall at Cheek- Sparger Road at Jackson Road roundabout •Traffic will be limited to one direction on Bedford Road during construction •Guidance from City Council on final design Bedford Road Retaining Wall Replacement Bedford Road Retaining Wall Replacement Drilled Shaft Wall •Limited excavation footprint •Most expensive •Required for portions of the taller wall due to soil conditions Spread Footing Wall •Greater excavation footprint •Less expensive •Not viable for the portions of the taller wall due to soil conditions Recommended combination of the two wall types •Most economical while addressing the structural needs required by the soil conditions •About 40% of the existing trees impacted Bedford Road Retaining Wall Replacement Combination Spread Footing/Drill Shaft Design •Most economical design •About 40% of the existing trees impacted •Preliminary Construction Cost Estimate -$696,438 Alternative -Drill Shaft Design Only •Majority of trees can be saved •Required method for taller sections of wall •Preliminary Construction Cost Estimate -$840,280 (additional $143,842) Budget Process: Next Steps •Tuesday, August 23 •6:00pm –Budget Worksession •8:00pm –CEDC Board meeting (budget adoption) •Thursday, August 25 •5:30pm -1st Public Hearing on tax rate •Tuesday, September 6 •7:30pm –Public hearing and 1st reading of FY 2017 tax rate and operating budget •Tuesday, September 20 •7:30pm –Public hearing; 2nd reading (adoption) of FY 2017 tax rate and operating budget Questions and Discussion