HomeMy WebLinkAboutCity Council Resolutions (RESOLUTION R-16-4023)-08/18/2016RESOLUTION R-16-4023
A RESOLUTION REPLACING RESOLUTION R-13-3645
ADOPTING RULES OF PROCEDURE
AND ESTABLISHING AN EFFECTIVE DATE
WHEREAS, the City Charter of the City of Colleyville authorizes the City
Council to determine its own rules and order of business;
and
WHEREAS, the City Council has been elected by the Public to represent
all the citizens on their behalf; and
WHEREAS, orderly City Council meetings providing reasonable City
Council and citizen input; foster good government and honor
the democratic process; and
WHEREAS, unlimited discussion and input can project a perspective
inconsistent with the majority will and beyond the right of
the minority regarding matters of public policy.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
SECTION I.
FINDINGS
1.1 THAT all matters stated hereinabove are found to be true
and correct and are incorporated herein by reference as if
copied in their entirety.
PRIOR RESOLUTIONS
1.2 THAT by the passage of this Resolution, Resolution R-13-
3645, is hereby replaced in its entirety and as provided for
herein.
AUTHORITY
1.3 THAT Section 3.09B of the Charter of the City of Colleyville
provides that ��the Council shall determine its own rules and
order of business...". Further, Section 2.01 of such Charter
provides that the ��City Council shall have the powers,
Resolution R-16-4023
Page 2 of 2
functions, rights, privileges and immunities of every name
and nature, that are now or hereafter may be granted to a
Home Rule City by the Constitution and State law, together
with all implied powers necessary to carry into execution all
such powers granted". In order to provide the framework
for the execution of these powers and authority, the Rules of
Procedure set forth in the attached Exhibit "A" are hereby
adopted, which exhibit is incorporated herein by reference,
and shall be in effect upon their adoption by the City Council
and until such times as they are amended or new rules
adopted in the manner provided for by these rules.
SECTION II.
REPEAL
2.1 THAT this Resolution repeals previous Rules of Procedure
and becomes effective after the meeting adopting Resolution
R-16-4023.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF � AYES, D NAYS, AND
D ABSTENTIONS ON THIS THE 16T" DAY OF AUGUST 2016.
Mayor Richard Newton A��
Place 1; Tammy Nakamura }� �
Place 2, Bobby Lindamood �,�
Place 4, Jody Short q�.�
ATTEST:
Am helley, RMC
City Secretary
Mayor Pro Tem Chris Putnam q��
Place 5, Nancy Goplen ��
Place 6, Mike Taylor �,�
CITY OF COLLEYVILLE
C, 1����-
Richard Newton
Mayor
CITY COUNCIL
RULES OF PROCEDURE
TABLE OF CONTENTS
Section I — AUTHORITY
1.1 Charter ..................................................................................................................................4
1.2 Annual Review ....................................................................................................................4
1.3 Amendments .......................................................................................................................4
Section II — GENERAL RULES
2.1 Meetings to be Public .........................................................................................................4
2.2 City Council .................:........................................................................................................4
2.3 Quorum ................................................................................................................................4
2.4 Minutes of Meetings ...........................................................................................................4
2.5 Questions to Contain One Subject ..................................................................................5
2.6 City Manager ......................................................................................................................5
2.7 City Attorney ........................................................................................................................5
2.8 City Secretary ......................................................................................................................5
2.9 Employees ............................................................................................................................5
2.10 Suspension of Rules ........................................................................................................5
2.11 Executive Session .............................................................................................................6
Section III — TYPES OF MEETINGS
3.1 Regular Meetings ................................................................................................................6
3.2 Special Meetings .................................................................................................................6
3.3 Recessed Meetings .............................................................................................................6
3.4 Worksession Meetings ..................................................................................................6-7
Section IV — CONDUCT OF MEETINGS
4.1 Presiding Officer ..................................................................................................................7
4.2 Call to Order .........................................................................................................................7
4.3 Preservation of Order .........:..............................................................................................7
4.4 Points of Order ...................................................................................................................7
4.5 Questions to be Stated .....................................................................................................7
4.6 Substitution for Mayor .......................................................................................................7
4.7 Amendment to the Minutes ..............................................................................................8
4.8 Written Correspondence .............................................:......................................................8
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Section V - AGENDA
5.1 Preparation of Agenda .......................................................................................................8
5.2 Consent Agenda ................................................................................................................10
5.3 Citizen Participation at Meetings ....................................................................................10
Section VI — DECORUM AND DEBATE
6.1 Decorum and Debate ................................................................................................1i-13
Section VII — PROCEDURES FOR CITY COUNCIL APPOINTMENTS
7.1 Procedures for City Council Appointments ............................................................13-14
Section VIII - MEMORIALS
8.1 Memorials ....................................................................................................................14-15
8.2 Recognition by lowering of the United States Flag .................................................15
8.3 Use of City equipment and personnel ........................................................................15
HISTORY OF ADOPTION AND AMENDMENTS ..........................................................16
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SECTION I. AUTHORITY
1.1 Charter. Section 3.09B of the Charter of the City of Colleyville provides that
"the Council shall determine its own rules and order of business..." Further,
Section 2.01 of the Charter provides that the City Council shall have the
powers, functions, rights, privileges and immunities of every name and
nature, thaf are now or hereafter, may be granted to a Home Rule City by the
Constitution and State law, together with all implied powers necessary to carry
into execution all such powers granted." In order to provide the framework
for the execution of these powers and authority, the following set of rules shall
be in effect upon their adoption by the City Council, and until such times as
they are amended or new rules adopted in the manner provided for by these
rules.
1.2 Annual Review. Following the municipal elections each year, City Council may
review these rules in accordance with the Charter. In the event no annual
review occurs, the standing rules will continue in effect. This does not limit the
City Council's right and ability to amend these rules at any other time during
the year, in accordance with the Charter.
1.3 Amendments. These rules may be amended or new rules adopted by a
majority vote of the members of the City Council present.
SECTION II. GENERAL RULES
2.1 Meetings to be Public. All meetings of the City Council shall be open to the
public, with the exception of Executive Session.
2.Z City Council. For purposes of these rules, the collective membership of the
Mayor and City Councilmembers shall be known as the City CounciL
Individually, each shall be referred to as Mayor, Mayor Pro Tem, or
Councilmember.
2.3 uorum. Four (4) voting members of the City Council shall constitute a
quorum.
2.4 Minutes of Meetinas. An account of all proceedings of the City Council shall be
kept by the City Secretary and shall be entered in a book constituting the
official record of the City Council. The Official City Council Minutes are action
minutes and provide the action taken by the City Council and a summary of
subjects discussed.
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2.5 Ouestions to Contain One Subiect. All questions submitted for a vote shall
contain only one subject. If two or more points are involved, any
Councilmember may require a division, if the question reasonably admits of a
division. Division shall be required only on the affirmative vote of three (3)
Councilmembers. If no division is so requested and approved, or the questions
do not reasonably admit of a division, the question shall be submitted as
originally framed.
2.6 City Manaaer. The City Manager shall attend all City Council meetings unless
expressly excused. The City Manager may make recommendations to the City
Council and take part in all discussions of the City Council, but shall have no
vote.
2.7 City Attorne� The City Attorney shall attend all regular meetings of the City
Council unless expressly excused and, shall upon request give an opinion,
either written or oral, on questions of law during the meeting. The City
Attorney shall act as the City Council's Parliamentarian. The City Attorney shall
give an opinion, either written or oral, on questions of law to the City Manager
or designated representative, during the course of daily affairs of the City. The
City Attorney may make recommendations to the City Council and take part in
all discussions of the City Council, but shall have no vote. The City Attorney
shall confer and discuss with a Councilmember or the Mayor regarding a
question of law pertaining to the affairs of the City. In such event, the City
Attorney shall advise the City Manager of the question posed and information
provided. The City Manager shall forward the information to the full City
Council as soon as reasonably practical.
2.8 City Secretar� The City Secretary shall attend all meetings of the City Council
unless expressly excused, and shall keep the official minutes and perform such
other duties as may be requested by the City Council.
2.9 Employees. Any employee of the City, when requested by the City Manager,
shall attend any meeting of the City Council and, if requested to do so by the
City Manager, such employee may present information relating to matters
before the City Council. The City Manager will determine the staff
spokesperson for providing information, for a particular agenda item, at the
City Council meeting.
2.10 Suspension of Rules. Any provisions of these rules not governed by State law,
the City Charter, or City Code may be temporarily suspended by a majority
vote of all Councilmembers present and eligible to vote.
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2.11 Executive Session. All matters discussed in Executive Session, as authorized
by the Texas Open Meetings Act, may be deemed confidential and by law,
participants authorized to attend Executive Sessions are not required to make
public disclosure concerning the matters discussed in Executive Session. It
shall be the policy of the City Council, that the Mayor, individual
Councilmembers, the City Manager, City Attorney, City Secretary and others
who are authorized to attend Executive Sessions shall not make selective
disclosure of confidential matters, where the disclosure of the information has
not been released to the general public and/or where such disclosure provides
an unfair advantage to the recipient or would be detrimental to the City and
its citizens. For the opening and closing of an Executive Session, the Mayor
shall do such at the location as noted on the official agenda notice posted in
compliance with the Texas Open Meetings Act, and all of this information must
be included in the certified agenda. (Tex. Gov't Code §551.103) For purposes
of regular agenda meeting postings, the opening and closing of an Executive
Session shall be done in the Executive Conference Room of City Hall.
SECTION III. TYPES OF MEETINGS
3.1 Regular Meetings. The City Council shall meet in the City Hall on the first and
third Tuesday of each month at 6:30 p.m. unless otherwise officially
established by the City Council. The City Council shall take a vote at 12:00
a.m. on whether or not to continue a meeting for additional time if further
items are on the agenda and have not been considered. The call for and
conduct of all meetings of the City Council, both regular and special as
provided in Section 3.Z hereof, shall be in accordance with State law.
3.2 S�ecial Meetings. Special meetings may be held on the call of the Mayor or
four (4) members of the City Council at the place within the City of Colleyville
designated in the public notice. In accordance with State law, the notice to
the public of an emergency meeting must be posted at least two hours before
the meeting is scheduled to begin. An emergency meeting exists only if
immediate action is required of a governmental body because of an "imminent
threat to public health and safety" or a"reasonably unforeseeable situation".
3.3 Recessed Meetinas. Any meeting of the City Council may be recessed to a
later time provided that no recess shall be for a longer period than until the
next regularly scheduled City Council meeting.
3.4 Worksession Meetin4s. Worksession meetings may be called by the Mayor,
any three (3) Councilmembers or the City Manager for the purpose of
discussing in depth, investigating or exploring matters of interest to the City,
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without formal action being taken thereon by the City Council. The time,
place, and purpose of such worksession meeting shall be stated in a notice
complying with the Texas Open Meetings Act. Such worksession meetings
may be held in any appropriate location outside the City Hall upon concurrence
by any three (3) Councilmembers or as determined by the City Manager. Such
worksession meetings may include, but shall not be limited to, meetings with
neighboring governmental bodies or agencies, meetings with one of the City's
appointed boards, commissions or committees, meeting with civic
organizations or a meeting for Councilmembers to research, evaluate, explore,
investigate or discuss any matter of interest or possible action affecting the
City, subject to compliance with the provisions of the Texas Open Meetings
Act.
No official action shall be taken at any worksession meeting, unless a regular or
special meeting is called as provided for in these Rules.
SECTION IV. CONDUCT OF MEETINGS
4.1 Presidina Officer. The Mayor, if present, shall preside at all meetings of the
City Council. In the absence of the Mayor, the Mayor Pro Tem shall preside.
In the absence of both Mayor and Mayor Pro Tem, the City Council shall elect
a Councilmember to preside.
4.2 Call to Order. The meetings of the City Council shall be called to order by the
Mayor, or in the Mayor's absence, by the Mayor Pro Tem. In the absence of
both the Mayor and Mayor Pro Tem, the meeting shall be called to order by
the City Secretary.
4.3 Preservation of Order. The Mayor shall preserve order and decorum, prevent
clash of personalities or the impugning of Councilmembers' motives to occur
and confine Councilmembers in debate to the question under discussion.
4.4 Points of Order. The Mayor shall determine all points of order, subject to the
right of any Councilmember to appeal to the City Council. If any appeal is
taken, the question shall be "Shall the decision of the Mayor be sustained?"
4.5 Ouestions to be Stated. The Mayor shall state all questions submitted for a
vote and announce the result.
4.6 Substitution for Mayor. The Mayor may call the Mayor Pro Tem, or in the
Mayor Pro Tem's absence, any other Councilmember to take the Mayor's place
in the chair, such substitutions not to continue beyond adjournment.
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4.7 Amendment to the Minutes. Amendments to the Minutes are made by a
motion during the item to consider approval of the minutes. The Minutes are
action minutes and provide the action taken by City Council and a summary
of subjects discussed. If a Councilmember desires that certain information be
included in the minutes, the Councilmember shall state prior to the
information, "For the record". If it is a lengthy statement, a written copy shall
be provided to the City Secretary.
4.8 Written Correspondence. A citizen's request in the reading of a statement into
the public record as part of a City Council agenda item is at the sole discretion
of any member or all of the governing body. The City Council is not obligated
to provide for a reading of correspondence into the public record on behaif of
an absent individual as part of a City Council public hearing. The City Council,
any or all Councilmembers, may elect to provide for a reading of the
correspondence, make reference indicating the general position of the
correspondence, or pass over the correspondence. The correspondence is
provided to City Council and is included in the City Council agenda packet.
SECTION V. AGENDA
5.1 Preparation of Agenda.
A. The order of business of each meeting shall be as contained in the City
Council agenda prepared by the City Manager. The agenda shall be a
listing by topic of subjects to be considered by the City Council, and, in
the case of regular meetings, shall be delivered to the City Council not
less than 72 hours proceeding the Tuesday evening meeting to which it
pertains.
B. Any member of the City Council desiring to present a subject for City
Council consideration shall advise in writing to the City Manager of the
fact not later than 4:30 p.m. on Wednesday preceding regular City
Council meetings. Subject matter will be accompanied by a summary
regarding the purpose for the inclusion of this subject on the agenda.
C. Items Omitted from Agenda. Any item not appearing on the agenda —
shall not be taken up for discussion as amatter of City Council business
during a regular meeting unless it is of an emergency nature and comes
to the City's attention too late to appear on the agenda. Such special,
urgent or emergency issues shall be posted in compliance with the Texas
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Open Meetings Act and the City Charter and may be added as a
supplemental item to the regular agenda.
D. The regular agenda items shall be considered in the following order:
a. Executive Session - 6:30 p.m. - Executive Conference Room
b. Call to Order - 7:30 p.m. - Council Chambers
c. Invocation
d. Pledge of Allegiance
e. Resolution or Ordinance taking action on Executive Session items
f. Announcements, Proclamations and Presentations
g. Consent Items
h. Public Hearings
i. Discussion of items not for action
j. Citizen Comments/Presentations regarding items not on the
agenda
k. Reports of Boards, Commissions, and Committees
I. Resolution approving City Council action not otherwise approved
m. Adjournment
E. The general order of a Public Hearing shall be:
a. Staff presentation
b. Applicant introductorypresentation - five minutes
c. City Council discussion
d. Open Public Hearing
e. Citizen comments - five minutes each (Large groups supporting
the same position may be asked to select a representative to
speak for the group)
f. Close public hearing
g. City Council discussion and vote
h. In the alternative, the item may be tabled or continued to a future
meeting of the City Council.
1. If the City Council wishes to consider additional public
testimony, the public hearing shall be reopened and the
public hearing and item shall be continued to a date certain.
2. If the Public Hearing is not reopened and continued to a date
certain, the City Council may only conduct an additional
public hearing upon publication of notice in accordance with
Chapter 211 of the Local Government Code.
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F. The City Manager shall provide the City Council with a written analysis
of and recommendation of items to be acted on by the City Council at
its meetings. These communications shall be generally referred to as
agenda packets. The agenda packets for all regular meetings shall be
delivered to the City Council by the Friday preceding the Tuesday regular
meeting to which it pertains, unless an emergency condition makes it
necessary to deliver the communication on a subsequent day.
G. The City Secretary shall post notices of all City Council meetings in order
to afford compliance with the Texas Open Meetings Act.
5.2 Consent Agenda. In preparing the agenda, the City Manager shall give
consideration to the number and degree of complexity of items to be
considered by the City Council for the purpose of conserving the City Council's
time in meetings. Items which are anticipated to be routine and require little
or no discussion by the City Council shall be listed under the agenda category
styled "Consent Items". Prior to taking up the Consent Agenda, the Mayor
shall determine if there are any items thereon which should be removed from
the Consent Agenda for discussion. Any Councilmember may, upon request,
remove any item from the Consent Agenda for discussion and separate action.
Thereafter, all remaining Consent Agenda items may be acted upon by a single
motion approving the Consent Agenda. Items removed from the Consent
Agenda shall be considered on the ending Resolution, which is for action not
otherwise approved.
5.3 Citizen Participation at Meetings.
a. Presentations by citizens must be confined to the agenda item being
considered and any questions will be directed to the Mayor. Citizens
wishing to speak shall be allowed to speak, provided prior to the
consideration of the item; said person completes and delivers to the City
Secretary a Speaker's Card providing name, address and topic. A
person who has not completed the Speaker's Card prior to the close of
the public hearing of the item on the agenda shall not be allowed to
speak. Presentation by citizens shall be limited to a time period of not
more than five (5) minutes with two (2) additional minutes to conclude,
at the option of the Mayor or the consent of the City Council, for each
speaker. Any time spent by the City Council will not be counted against
the citizen's time allotment. No person shall speak more than the time
limits provided herein on any subject. That privilege shall not be
accorded unless there is an exception supported by a majority of those
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eligible to vote. The Mayor shall not be obligated to recognize a speaker
for a second comment on a subject until all others have spoken and
there is unused time available.
b. Following a request by a Councilmember, the Mayor inay request that
the City Council suspend the rules to allow citizens to speak after the
pubiic hearing has been clbsed.
c. To maintain decorum, the Mayor shall recognize persons who have
completed a Speaker Card indicating a desire to address the City
Council.
d. As a general rule, citizens may not participate in discussions of the City
Council except when recognized by the Mayor and during citizen
presentations, public hearings and as otherwise provided for in these
Rules.
e. Citizens may speak on items not on the agenda under the item "Citizen
Comments/Presentations Regarding Items Not On The Agenda". The
presentation time period is as listed herein Section 5.4 A.
SECTION VI. DECORUM AND DEBATE
6.1 Decorum and Debate
a. These rules are intended to serve as a statement of intent as to how
this City Council endeavors to conduct itself during City Councii
meetings. It is the intent of the City Council that all members shall act
based on a consistent level of information, with the goal being to act
fully informed on all matters. Accordingly, if and when a Councilmember
obtains material relevant to a matter before the City Council which has
not otherwise been disclosed to the City Council, such Councilmember
shall promptly provide such material to the city manager for
dissemination to the City Council. All such information will be
disseminated and disclosed to the full City Council, prior to the case
being presented.
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b. When a measure is presented for consideration to the City Council, the
Mayor shall recognize the appropriate Councilmember to present the
case, as needed. When two or more Councilmembers wish to speak,
the presiding officer shall name the Councilmember who is to speak
first. No member of the City Council shall interrupt another while
speaking except to make a point of order or to make a point of personal
privilege.
c. The Mayor shall not be obligated to recognize any Councilmember for a
second comment on the subject or amendment until every
Councilmember wishing to speak has been allowed a first comment.
d. Questions from speakers to the City Council with request for an
immediate answer, except the applicants and persons representing
applicants on platting or zoning cases, shall be prohibited. A
Councilmember's questions to speakers should be to specific individuals
and the Mayor should explain to those individuals beforehand that they
may come to the podium and answer if they choose to:
e. Any Councilmember desiring to speak shall be recognized by the Mayor,
and shall confine remarks to the subject under discussion or to be
discussed. No Councilmember shall be allowed to speak more than once
on any one subject until every Councilmember wishing to speak shall
have spoken.
f. No Councilmember shall be permitted to indulge in personalities, use
language personally offensive, impugn motives of Councilmembers,
charge deliberate misrepresentation, or use language tending to hold a
member of the City Council, the public or City staff up to contempt.
g. The Mayor shall not permit unrecognized speaker's comments or allow
a member of the audience to indulge in personalities, use language
tending to hold the City Council, the public or City staff up to contempt.
h. If a Councilmember is transgressing the rules of the City Council,
through speech or otherwise, the Mayor shall or any Councilmember
may call him/her to order in which case he/she shall immediately be
quiet unless permitted to explain. The City Council shall, if appealed to,
decide the case without debate. If the decision is in favor of the
Councilmember called to order, he/she shall be at liberty to proceed,
but not otherwise, and if the case occurs, he/she shall be liable to
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censure or such punishment as the City Council deems proper,.
consistent with City Ordinances, Resolutions and Charter.
Any individual of the public who shall disrupt the City Council
proceedings or disregard the Mayor shall first be warned of such offense
and be requested that they refrain from disrupting the proceedings
and/or disregarding the instructions of the Mayor. Any individual of the
public failing to honor the first warning of the Mayor for order, shall
receive a second and final warning prior to expulsion and/or citation for
disturbing a public meeting pursuant to State law. When the Mayor fails
to maintain order and decorum, the Councilmembers may compel the
Mayor to enforce this provision foilowing due parliamentary procedure,
which affirms such compulsion by a majority vote of the City Council.
SECTION VII. PROCEDURES FOR CITY COUNCIL APPOINTMENTS
7.1 Procedures for City Council Appointments. The following procedures are for
making appointments to boards, committees and commissions established by
ordinance or resolution. Appointments to ad hoc committees and task forces
established by resolution should not necessarily be bound by the same
procedures, but may be done in a manner appropriate to the situation as
deemed proper by the City CounciL The City Council shall set the quorum for
a committee. The City Council shall vote whether the committee selection will
be handled by the rules of procedures or by slate.
A. Announce the position(s) to be filled. In the announcement, define the
duties of the position(s), define the term of the position and request that
applications be formally submitted to the City Council by a specific
deadline. This announcement should be made at least 30 days prior to
the deadiine for submission of applications and should be placed in the
local newspaper, posted at City Hall, on the website and placed in the
City e-news (if timely).
Upon review of the Applications for Appointment, City Council will
determine if interviews shall be conducted. If Council desires, interviews
will be conducted prior to a City Council meeting, which may be subject
to the Texas Open Meetings Act or be conducted in Executive Session.
If no applications are received or fewer applications than open positions
are received, the City Council may fill positions from the floor or request
the City Secretary to advertise the open position(s). In the event of a
vacancy other than an expiring term, the City Council may fill the
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position by a majority vote of the City Council without advertising. The
appointee shall serve the unexpired term.
B. The candidates will be selected to fill the open positions no later than
the second City Council meeting after the deadline for application
submission, in the following manner:
a. If more than one position is to be filled, consider the appointment
for each position individually in the order selected by the Mayor,
as follows:
b. The Mayor shall open the floor for nominations and if there are no
nominations, the Mayor will call on each Councilmember for a
nomination.
c. Councilmembers or the Mayor may decline to make a nomination
if previous nominations are acceptable.
d. After each Councilmember has had an opportunity to make a
nomination or defer to make a nomination, the Mayor will take a
vote on the slate of nominees by asking each Councilmember to
state the name of the nominee that the Councilmember votes to
appoint to the position under consideration.
e. Return to Step b and repeat the process for the next position to
be filled until all positions are filled.
SECTION VIII. MEMORIALS
8.1 Memorials. The following procedures are for honoring deceased current or
former City elected officials, sitting board, commission or committee members
and community volunteers.
A. Recognition of the death of a current or former City elected official.
When the City is notified of the death of a current or former elected
official, flowers or a plant will be sent to the memorial service, or a
donation to an organization specified by the family (in an amount not to
exceed $150.00), and a sympathy card will be sent to the family. A
Memorial Proclamation, honoring the official, will be sent to the
memorial service or to the family. The City Manager's Office will
coordinate the donation of a book, in which the official's name is
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inscribed on a bookplate inside of the book, to the Colleyville Public
Library, in an amount not to exceed $50,00. A letter from the Library
Director will notify the family of the book donation.
B. At the family's request and with City Manager approval, members of the
Colleyville Police and Fire Department Honor Guard may attend the
funeral of a current or former City elected official as representatives of
the City.
C. Recognition of the death of a sitting board, commission or committee
member. When the City is notified of the death of a sitting board,
commission or committee member, the City Manager's Office will
forward a sympathy card to the family.
D. Recognition of the death of community volunteers. Due to the
significant number of community volunteers assisting a multitude of
organizations across the City of Colleyville, it will not be the practice of
the City to recognize these individuals in a formal capacity. During a
City Council meeting, elected officials may, at their discretion, verbally
recognize the efforts of these individuals and their service to Colleyville
during the agenda item for Announcements, Proclamations and
Presentations.
8.2 Recognition by lowerinq of the United States Flag. The City is not at liberty to
proclaim the Flag of the United States be flown at half-staff in recognition of
a City official. Per the United States Code, only the President of the United
States or the State Governor can order the flag lowered to half-staff.
8.3 Use of Citv eauipment and qersonnel. At no time will City equipment be used
to carry the casket or participate in the funeral procession of a deceased,
current or former City elected official, board, commission, committee member
or community volunteer. Exceptions to this rule may include City equipment
earmarked for use by community groups, such as the Citizen Fire Academy
Alumni Association Rehab Team and the Citizen Police Academy Alumni
Association Citizens on Patrol, where equipment use for a group member's
funeral may be authorized by the Department Director.
CITY COUNCIL RULES OF PROCEDURE - AMENDED BY CSTY 15
COUNCIL AUGUST 16, 2615
History of Adoption and Amendments
Resolution Number . Ado tion Amendment Date Sub'ect
R-88-387 8/18/88 Ado ted Rules of Procedure
R-90-610 7/3/90 Amended to adopt the procedure
for appointing committees as
established b ordinance
R-90-612 7 17 90 None noted
R-91-654 1/22/91 Amended regular meeting
. language; subjects for City
Council consideration;
re aration of a enda
R-94-999 4/19/94 Provided suspension ofrules by
3/a ma'ori
R-95-1122 6/6/95 Amended Councilmembers
presenting subjects for City
Council consideration
R-03-2268 6/5/03 Members presenting subjects�for
Cit Council consideration
R-OS-2599 9 20 OS Citizen comments
R-06-2721 �7/5/06 Regular agenda items; Pre
Council and Executive Session
posted meetin9 times; public
hearing order; process for
continuing public hearings;
memorials
R-07-2859 7/17/07 Robert's Rules of Order removed
R-OS-2980 6/17 08 Resolutions
R-09-3183 12/15/09 Types of ineetings; agenda
� sections; preparation of agendas;
memorials
R-11-3308 1/4/11 Memorials
R-12-35Z0 8/7/12 Types of ineetings & special
meetin s
R-13-3645 6/18/13 Grammatical u dates
R-16-4021 8/16/16 Executive session (certified
agendas) and start time; removal
of paragraphs relative to the
establishment of worksessions;
� order of the regular agenda
items; general order of public
hearings; removal of oral
presentations by city manager;
addition of speaker card
submittal prior to the close of the
public hearing; removal of the
offering of unsolicited input;
� addition of language to City
Councilmembers transgressing
the rules of procedure; & addition
of 100 for memorial donations
CffY COUNCIL RUIES OF PROCEDURE - AMENDED BY CITY 16
COUNCIL AUGUST 16, 2616