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PUBLIC NOTICE
COLLEYVILLE PUBLIC LIBRARY BOARD
AGENDA
FEBRUARY 12, 2007
7:00 P.M.
COLLEYVILLE PUBLIC LIBRARY
110 MAIN STREET
I. Call to Order
II. Approval of January 8,2007 Minutes
III. Librarian's Report
A. Monthly Statistics
B. Donations
C. Programs
IV. Library Board Meeting Dates 2007
V. Library Long Range Plan Draft
VI. Friends of the Colleyville Public Library Report
VII. Colleyville Public Library Foundation Report
VIII. Next Meeting Date
IX. Suggested Items for Future Meetings
X. Citizen Comments*
XI. Adjournment
*(This time is allocated for citizens to informally address the Board on matters on the agenda that require
no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members
may not respond to citizens who speak regarding matters not on the agenda.)
I certify that this notice was posted on the bulletin boards at City Hall on Thursday, February 8, 2007, at
5:00 p.m.
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Mary E. Rodne
Library Director
110 MAIN STREET COLLEYVILLE, TEXAS 76034 (817) 503-1150
COLLEYVILLE PUBLIC LIBRARY
BOARD MINUTES
January 8, 2007
I. CALL TO ORDER - Chair Nancy Eytcheson called the meeting of the
Colleyville Public Library Board to order at 7:00 p.m.
ROLL CALL - Members present: Pat Jones, Karen Birkes, Nancy Eytcheson,
Susan Potter, Richard Roxburgh, Mary Alice Rippe and Carol Wollin
Alternates present: Nancy Bowen
Alternates absent: Dennis Healy
Ex-Officio Members Present: Ginny Tigue and Ret Stansberger
Ex-Officio Members absent: Mayor David Kelly, Steve Banta, Dr. Larry
Darlage and Nancy Coplen
Council Liaison Absent: Tony Licata
Staff present: Mary Rodne
II. Approval of November 13, 2006 Minutes - A motion was made by Carol
Wollin and seconded by Karen Birkes to approve the November 13, 2006
minutes as presented. Motion approved unanimously.
III. LIBRARIAN'S REPORT
a. Monthly Statistics
Library Director Rodne distributed Colleyville Public Library December
2006 Usage Statistics, for review and discussion. Patrons had checked
out a total of 12,358 items, 69 Colleyville residents registered for library
cards, library patron visits totaled 5,797, attendance for programs totaled
323 and volunteer hours totaled 133 hours. Rodne noted that the total
circulation of library materials this year was 14% higher than the total
circulation of library materials last year at this time.
b. Donations
Director Rodne reported that the Library had received a total of $800 in
donations in November and December. The donations included: $50 from
Nelson and Magdalena Moore for the purchase of children's books and
$750 from Chris and Michelle Kelly for the purchase of books to honor
Cary and Laurie Turner.
c. Programs
Director Rodne reported that registration for Youth Services Winter/Spring
2007 Programs would be starting on January 15, and that the programs
would be starting the week of January 22, 2007. Rodne noted that the
Library had held a very successful Movie Marathon on January 2, 2007,
from 10:30 a.m. - 4:00 p.m., and that around 89 had attended throughout
the day.
Rodne also announced that the Library was launching two new monthly
book discussion groups for adults.
IV. VOLUNTARY LIBRARY FUND UPDATE
Director Mary Rodne reported that the Voluntary Library Fund increase had
been reflected on the November utility bills.
V. LIBRARY BOARD MEETING DATES 2007
Director Rodne distributed a schedule of 2007 Library Board Meeting dates
for review and discussion. Chair Nancy Eytcheson requested that the Board
review the dates and note changes, if needed. After discussion, the following
changes were proposed, that the March 12, Library Board meeting be moved
to March 5, that the October 8 Library Board meeting be moved to October
15, and that Library Board meetings not be held in July and December,
unless needed. A motion was made by Karen Birkes and seconded by Susan
Potter to accept the proposed changes in the 2007 Library Board meeting
schedule. Motion approved unanimously.
VI. LIBRARY LONG- RANGE PLANNING UPDATE
It was reported that staff members were working on the plan and that a draft
plan would be presented to the Library Board in February.
VII. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT
President Mary Alice Rippe reported that the Friends of the Library had held
the second in a series of four programs in the Library on November 16, 2006.
Rippe noted that the program featuring local author Ame Mahler Beanland
sharing comments on her new book entitled, NESTING: It's a Chick Thing,
had been a very successful event and well received by the eighteen who
attended the program. Rippe added that the third program in the series was
scheduled in February and would have gardening theme. President Rippe
also announced that the Friends of the Library had received a $1,000
donation from the O'Regan Family Foundation for the purchase of Texas
History and Contemporary Fiction books, and that the Friends would be
presenting a check to the Library for the purchase of books as requested.
VIII. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT
President Ginny Tigue reported that the Library Foundation donation mailer
had been sent out and that this had been the only major Foundation
fundraiser for 2006. Tigue added that the mailer had been successful and
that donations totaled around $30,000. President Tigue noted that the next
Foundation meeting was scheduled to be held on January 29,2007.
IX. NEXT MEETING DATE
Chair Nancy Eytcheson noted that the next Library Board meeting was
scheduled on February 12, 2007.
X. SUGGESTED ITEMS FOR FUTURE MEETINGS
None
XI. CITIZEN COMMENTS
None
XII. ADJOURN: A motion was made by Pat Jones and seconded by Carol Wollin
to adjourn the meeting. Motion approved. The meeting of the Colleyville
Public Library Board was adjourned at 7:48 p.m.
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fJfwBjoin the rmml1 of the Co{(~ffs fJubBc .tIbM'J
{or A JpsciA( 6flmi"J (>>'DJmm on
TEXAS GARDENING
with Master (jarJener
BEN OEFINGER
DATE: THURSDAY, FEBRUARY 15, 2007 TIME: 7:00 PM
COLLEYVILLE
~ 110 MAIN STREET
COLLEYVILLE, TX 76034
817.503.1150
WWW.YOUSEEMORE.COM/
COLLEYVILLE
PIIRlIC I mil. ARV
~
1'1l11l1( IIIIRARY
110 Main Street
Colleyville, TX 76034
817 -503-1150
www.youseemore.com/Colleyville
second Floor 0/ the Library.
Refreshments will be served.
~w 1.1
..... ~ .
II
o 1--1
a 1&1
aD
tIl
Join the
ST !! TUS THIMBLES
ouilting Group
for
~
at the Library!
Love to quilt? Come to the meeting of
UFOs at the Library!
Bring your Unfinished Objects (UFOs) to work on at the library and discuss
quilting books. We will even work on a project together!
/"'"")
c!~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
aD
COI,l.!:YVILlJ
~
1'1I11IJC llllRARY
Thursday, February 22,2007, at 6:00 PM
in the Library Meeting Room.
~w 1.1
..... ~ .
II
~v~ 1 -I
~^.... .
a 1&1
tIl
110 Main Street
Colleyville, TX 76034
817-503-1150
www.youseemore.com/Colleyville
Contact Vicki at 8 17-503-1 155
for more information!!
<8ooks
, ,
n
~unJ
~ook Club
11 :00 AAf
rch 8. 2007
1'hutSclay, Ma
Please join us at<t"ei~~~~rary for the first meeti
the Books 'n' BrunchSook Club. We will meet
discuss books we've been reading and have brunch!
We will provide the food, you provide the
discussion!
COI,LLYVIIJ.I
~
l'lml.lC I.IBRARY
110 Main Street
Colleyville, TX 76034
817-503-1150
www.youseemore.com/Colleyville
Contact Erica at 817-503-1 155 for
more information!!
~
I'UllUC UllR.^R.Y
Jan 2007
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Colleyville Public Library
Library Board Meetings
2007
January
8 7:00 PM Library Board Meeting
February
12 7:00 PM Library Board Meeting
March
5 7:00 PM Library Board Meeting
April
9 7:00 PM Library Board Meeting
May
14 7:00 PM Library Board Meeting
June
11 7:00 PM Library Board Meeting
July
9 No Library Board Meeting
August
13 7:00 PM Library Board Meeting
September
10 7:00 PM Library Board Meeting
October
15 7:00 PM Library Board Meeting
November
12 7:00 PM Library Board Meeting
December
May 2007
S M T W T F S 10 No Library Board Meeting
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Draft
COLLEYVILLE
COLLEYVILLE
PUBLIC LIBRARY
VISION STATEMENT
The Colleyville Public Library will be the community's library,
"Anytime. Anywhere."
MISSION STATEMENT
Colleyville residents of all ages will have state-of-the-art library
services, accessible anytime, anywhere, that will
meet their needs for current high demand topics and titles;
assist them in their self-directed personal growth and
development opportunities;
provide the information services needed to answer their
questions; and
develop their skills in finding and using information effectively.
lof11
Draft
GOAL ONE: CURRENT TOPICS AND TITLES
All residents in Colleyville will have access in a timely manner to current,
high-demand, popular materials in a variety of formats, anytime, anywhere,
to fulfill their desire for enjoyable recreational experiences.
Objectives:
1.1 Establish secure and dependable funding to support Colleyville
residents' requests for current, high-demand materials by
increasing the allocation of funding for the Library's materials
collection in the Library's General Fund Budget from 0% to a
minimum of 25% by FY 2007/2008; and annually by supporting
opportunities for additional funding.
Action Steps:
.,/ In the FY 2007/2008 budget process, incorporate funding to
support the Library's collection of materials in the Library's
General Fund Budget on an annual basis.
.,/ In the FY 2007/2008 budget process, establish the Library's
General Fund budget as the primary source of funding for
Library materials and the Voluntary Library Fund as a secondary
source of funding for library materials, to enhance the Library's
materials collection.
.,/ Annually, continue support of the activities of the Friends of the
Colleyville Public Library such as providing space for the
ongoing book sales, annual book sales.
.,/ Annually, continue support of the major fundraising activities of
the Colleyville Public Library Foundation.
.,/ Annually, publicize existing donation options - memorials,
birthday gifts, Adopt- a- Magazine program, etc., and explore
new donation options.
.,/ On an ongoing basis, designate library staff to identify grant
opportunities and prepare applications.
.,/ Annually, review current library fee sources and identify new fee
options when feasible.
2 of II
Draft
1.2 On an ongoing basis, at least 70% of library patrons who come to
the Library looking for current, high-demand items will say that they
obtained the items during their visit.
Action Steps:
./ Annually, the Library will allocate funding in the Library's
materials collection budget for book, DVD, audio-book and
digital media lease plans to provide multiple copies of best-
selling materials in high demand.
./ Annually, library staff will conduct the Materials Availability
Output Measure to determine the percent of successful
searches of library patrons.
./ On an ongoing basis, library staff will enhance the Library's
Reader's Advisory Service to the public by creating
bibliographies, suggested readings lists, etc., and during FY
2006/2007, the Library will evaluate the feasibility of offering
electronic service enhancements options such as E-mail alerts
to announce new popular titles.
1.3 Annually, at least 85% of the holds placed on current, high-demand
materials will be filled within 30 days.
Action Steps:
./ On an ongoing basis, library staff will monitor item hold lists
and will automatically secure an additional copy when the
number of holds per copy of a title exceeds three (3).
./ Annually, library staff will conduct the Document Delivery
Output Measure to determine the percent of requests being
tracked that are filled within 7, 14 and 30 days, or longer.
./ During FY 2006/2007, staff will explore the feasibility of offering
e-mail and automated telephone hold notification options for
patrons.
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1.4 Total circulation of the Library's materials collection will increase by
7% annually for the next five years, increasing the Library's
circulation of items from 177,087 to 248,374, or 10 items per capita.
Action Steps:
./ On an ongoing basis, library staff will use popular demand as a
primary criterion to provide a collection that reflects library user
preferences.
./ On an ongoing basis, library staff will maintain the Library's
existing collection to identify damaged, worn and outdated
materials that need to be deleted from collection.
./ Annually, the Library staff will market library materials by
creating a variety of monthly theme mixed-media displays.
./ During FY 2006/2007, Library staff will explore options such as
display end panels and free standing display furniture to
merchandise library materials.
1.5 Expand the Library's popular materials collection by increasing the
total number of items by approximately 10, 924 items each year for
the next five years, increasing the collection size from
approximately 43,378 to 96,000 items, or four (4) items per capita.
Action Steps:
./ Allocate a minimum of 25% of the Library's annual operating
budget for the purchase new materials in a variety of formats
selected primarily on the basis of local demand.
./ Annually, evaluate materials collection and materials format use
statistics and adjust materials budgets to reflect usage trends.
./ On an ongoing basis, evaluate new popular materials formats
for inclusion in the Library's existing materials collection.
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1.6 Increase the total number of Colleyville residents registered for
library cards by at least 5% each year for the next five years to
increase the percentage of residents registered for library cards
from 45% to 60%.
Action Steps:
./ Annually, the Library will be visible in the community by setting
up promotional displays at City sponsored events, school open
houses, homeowner block parties, and other community events,
whenever feasible, to promote library card sign up and library
services.
./ Annually, the Library will promote library card registration
during National Library Card Sign Up Month in September.
./ By 2008/2009, the Library will offer an online library card
application process.
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GOAL TWO: LIFELONG LEARNING
Colleyville residents of all ages will have a resource center that provides
programs and materials that address their need for self-directed personal
growth and development opportunities.
Objectives:
2.1 Reorganize the Library's existing space, two levels, 24,000 square feet,
and utilize 100% of available space to better support the Library's
Lifelong Learning Service programs for children and adults by FY
2008/2009
Action Steps:
./ During FY 2007/2008, hire an architect/interior designer to
develop a building program for the reorganization of the
Library's existing space.
./ During FY 2007/2008, develop a financial plan to secure funding
for the Library's space reorganization program.
./ During FY 2007/2008, develop a financial plan to support
ongoing operational costs of the Library's space reorganization
program.
./ During FY 2007/2008, develop a financial plan to support
ongoing staffing costs of the Library's space reorganization
program.
2.2 Provide exemplary children's programs that foster a lifelong love of
reading and a program attendance which increases annually by 5% for
the next five years.
Action Steps:
./ On an ongoing basis, the Library will provide a variety of
programs for children of all ages, beginning at birth.
./ On an ongoing basis, Library staff will evaluate the children's
programs offered and adjust program offerings to reflect patron
demands.
./ On an ongoing basis, the Library will maintain partnerships with
community schools and school librarians to inform parents and
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students of the Library's services and programs that can help in
achieving academic success.
./ During FY 2006/2007, the Library will enhance its Early Learning
Literacy Center for children by purchasing six new computers
and approximately 10-15 new top-rated educational software
titles.
./ During FY 2006/2007, the Library will study the feasibility of
developing an after school Homework Center for school-aged
children that offers a variety of top-rated educational software
titles that help students build a well-rounded educational
foundation.
2.3 Provide innovative summer reading programs for children of all ages
that increase in enrollment annually by 5% for the next five years.
Action Steps:
./ Annually, the Library will prepare professional quality brochures
and sign materials to promote the summer reading program.
./ Annually, the Library will maintain partnerships with community
school organizations and school librarians to promote the
Library's summer reading program.
./ Annually, the Library will explore opportunities to develop
partnerships with community organizations and local
businesses to promote the Library's summer reading program.
./ During FY 2007/2008, staff will explore the feasibility of offering
online summer reading program registration for patrons.
2.4 Provide summer reading programs for adults and teens that promote a
lifelong love of reading and in which participation increases annually
by 3% for the next five years.
Action Steps:
./ Annually, the Library will offer summer reading programs that
are designed for adults and teens and interest to the specific
age groups.
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2.5 Develop new and expand adult and teen programs that have an
attendance which increases annually by 3% for the next five years.
Action Steps:
./ During FY 2006/2007, the Library will launch several new book
discussion program options for adults.
./ On an ongoing basis, the Library will work with the Friends of
the Library to offer more current interest programs for adults.
./ On an ongoing basis, the Library will provide ongoing programs
for teens such as the Teen Book Discussion and will explore
new programs and activities of interest to teens.
./ During FY 2007/2008, the Library will work with the Parks and
Recreation Department to explore co-sponsored programming
options of interest to senior citizens.
2.6 Establish the Library as the community's cultural center to increase
patron visits to the Library annually by 5% for the next five years.
Action Steps:
./ By the end of FY 2007/2008 the Library will evaluate its current
"customer experience" and target ways that the Library can
transform that "customer experience" to become an even more
customer-centered library, a destination library with an
enjoyable, friendly, and fun environment.
./ During FY 2006/2007, the Library will evaluate its current hours
of operation to assess if the hours reflect user trends and
demands.
./ During FY 2006/2007, the Library will evaluate the current
staffing needs required to meet the Library's functional
operation requirements and propose additional staff positions to
increase the current level of staffing from a .34 FTE staff per
1,000 population or 7.5 FTE to .49 FTE staff per 1,000 population
or 10.5 FTE in order to meet user trends and demands.
./ During FY 2006/2007, the Library will launch a year-round series
of cultural displays and programs that will be continued on an
annual basis.
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GOAL THREE: GENERAL INFORMATION
All Colleyville residents will have access to general information on a broad
range of topics to meet their needs for information and answers to questions
related to personal life, work and school.
Objectives:
3.1 The number of in-house, telephone and e-mail general information
patron questions answered by Library staff will increase by 5%
each year for the next five years, which will bring the total of
questions answered from 33, 709 to 43,022.
Action Steps:
./ On an ongoing basis, the Library will provide easy access to
one-on-one general information assistance by having
professional librarians available to assist patrons at adult and
youth services reference desks all hours the Library is open for
service.
./ During FY 2006/2007, study the feasibility of scheduling roving
staff to be available to assist patrons at peak times.
3.2 Patron usage of electronic resources will increase by 5% each year
for the next four years.
Action Steps:
./ On an ongoing basis, Library staff will promote the Library's
electronic resources in promotional brochures, during one-on-
one general information assistance and through the library's
web page.
./ On an ongoing basis, the Library will provide easy access to the
Library's electronic resources in the Library and remotely
through the Library's web page.
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3.3 By FY 2010/2011, at least 80% of the patrons who use the Library's
general information resources will indicate that the resources met
their needs.
Action Steps:
./ Annually, allocate a percentage of the Library's annual operating
budget for the purchase of new general information materials in
a variety of formats selected primarily on the basis of local
demand.
./ Annually, library staff will conduct Reference Transaction
Surveys to determine the number of annual patron reference
questions answered.
./ On an ongoing basis, Library will offer Interlibrary Loan Service
for patrons.
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GOAL FOUR: INFORMATION LITERACY
Colleyville residents of all ages will have access to state-of-the-art
technology resources and instruction to develop skills needed to effectively
navigate the current information world.
Objectives:
4.1 Provide ongoing information literacy programs to assist Library patrons
in developing their information skills that will be attended by a
minimum of 624 patrons on an annual basis.
Action Steps:
./ During FY 2006/2007, develop and launch hands-on computer
training sessions for patrons on the use of the Library's online
catalog and online databases.
./ During FY 2006/2007, develop and launch hands-on computer
training sessions for patrons on the use of the Library's
computers and software programs.
./ During FY 2006/2007, develop and launch hands-on computer
training sessions for patrons on how to effectively find and use
information on the Internet.
./ On an ongoing basis, Library staff will evaluate the information
literacy programs offered and adjust program offerings to reflect
patron demands.
4.2 Provide one-on-one information literacy assistance to Library patrons in
person, on the phone and bye-mail to assist patrons in developing their
skills related to finding, evaluating and using information that will
increase by 2% annually each year for the next five years.
Action Steps:
./ On an ongoing basis, the Library will provide easy access to
one-on-one information literacy assistance by having
professional librarians or other trained staff available to assist
patrons with computer questions at adult and youth services
reference desks all hours the Library is open for service.
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