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HomeMy WebLinkAboutCity Council Resolutions (R-07-2808)-02/06/2007 RESOLUTION R-07 -2808 A RESOLUTION AMENDING RESOLUTION R-06-2719 APPROVING THE AMENDED SENIOR CITIZEN ADVISORY COMMITTEE BYLAWS WHEREAS, the City Council of the City of Colleyville adopted Resolution R-06-2719 establishing a Senior Center Advisory Committee; approving the bylaws on December 5, 2006; and WHEREAS, the City Council desires to eliminate the officer position of Secretary/Treasurer, to designate a staff member to record all monies and minutes and to clarify the process for establishing the agenda for meetings. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the amended Senior Center Advisory Committee Bylaws attached as "Exhibit A" are hereby approved. AND IT IS SO RESOLVED. APPROVED BY A VOTE OF 7 AYES, ABSTENTIONS ON THIS THE~ DAY OF 2007. o NAYS AND L~ D CITY OF COLLEYVILLE Cynthia Singleton, TRMC, CMC City Secretary tD~ David Kelly Mayor Exhibit "A" BYLAWS CITY OF COLLEYVILLE SENIOR CENTER ADVISORY COMMITTEE STANDARD OPERATING PROCEDURES I. PURPOSE The purpose of the Senior Center Advisory Committee shall be to act in an advisory capacity to the Senior Center staff in matters pertaining to its participants, to help identify the needs of the senior citizens and enhance their quality of life and to use all available resources to inform senior citizens of community activities and services. II. ORGANIZATION 1. The Senior Center Advisory Committee shall consist of seven (7) members who are residents of Colleyville. All members of the Senior Center Advisory Committee shall be voting participants. Terms of the Senior Center Advisory Committee will be two years. The City Council will appoint all members after the appointment of the initial Inaugural committee described in Section II. Organization: Paragraph 2. Terms of the appointments for the first year will be used to establish a replacement pattern for future Senior Center Advisory Committee members. 2. The initial Senior Center Advisory Committee will be known as the Inaugural Senior Center Advisory Committee. The members of the Senior Center Advisory Committee, who have participated in the planning for the Senior Center, will select five (5) members to serve on the Inaugural Committee and City Council will select two (2) members to serve on the Inaugural Committee. Three members of the Inaugural committee will serve two year terms. A drawing will be held to determine who will serve the two year terms. The remaining members will serve a one year term. 3. The Colleyville Parks and Recreation staff is responsible for the formulation of the policies for the management of the Senior Center. The Senior Center staff is responsible for managing the day-to-day operation of the Senior Center. 4. There is a $2.00 annual membership fee, but membership is not required to participate in Center activities. Seniors may use the Center without regard to their city of residence. Members are entitled to vote on issues presented to the membership by either the Senior Center Advisory Committee or the City Council. III. OFFICERS A Chair and Vice-Chair shall be elected annually from among the Committee's membership at the first meeting and at such other times as these offices may become vacant. IV. DUTIES 1. The Senior Center Advisory Committee serves as an advisory body to the City Council on all matters pertaining to the delivery of senior services to the citizens of Colleyville. 2. The Chair, or in his/her absence the Vice-Chair, shall preside at all meetings and shall decide all points of order or procedure. Staff representatives shall record, or cause to be recorded, accurate and complete minutes of all business proceedings. 3. A staff representative will keep accurate records of all monies donated, collected or dispersed from all Senior Center funds (not the general fund budget) and record the minutes of some meetings as may be deemed necessary. 4. Establish standing committees and other such committees from time to time as may be deemed necessary. V. MEETINGS 1. PROCEDURES Robert's Rules of Order shall govern the procedures for the Senior Center Advisory Committee. 2. QUORUM A quorum shall consist of four (4) members. 3. AGENDA An agenda shall be prepared by the City staff for each meeting of the Senior Center Advisory Committee. The request for items to be placed on the agenda shall be in written form and shall be presented at the current meeting for the following month's meeting to the Chair or a staff member or it shall be presented in written form seven days preceding the day of the meeting. There shall be attached to each agenda a report of matters pending further action by the Committee. An agenda will be posted in accordance with the Open Meetings Act. 4. REGULAR MEETINGS Regular meetings in the City of Colleyville or whenever necessary at any previously designated public place shall be held once a month, unless otherwise determined by the Senior Center Advisory Committee. 5. SPECIAL MEETINGS Special meetings for any purpose may be held on the call of the Chair, on request of two or more members or as may be scheduled by a majority of the Senior Center Advisory Committee at any previous meeting. The time and place of the special meeting shall be determined by the convening authority. Special meetings shall be conducted in accordance with the Open Meetings Act. 6. PUBLIC MEETINGS All meetings shall be held in full compliance with the provision of state law, ordinances of the City and these rules of procedure. 7. ATTENDANCE In the event any member of the Senior Center Advisory Committee is absent three consecutive meetings, a letter shall be submitted to the Mayor and City Council by the Committee for action they consider appropriate. 8. MINUTES The approved minutes from each meeting will be filed with the Parks and Recreation Director with a copy retained by the City. 9. STAFF SUPPORT Staff representatives shall be in attendance at Senior Center Advisory Committee meetings. They should participate in meetings to provide staff assistance, reports and recommendations. VI. HEARINGS AND DECISIONS 1. ORDER OF BUSINESS The Chair shall call the Committee to order and the members present and absent shall be recorded. The minutes of any preceding meeting shall be submitted for approval. The public shall be advised of the procedures to be followed in the meeting. The Senior Center Advisory Committee shall then hear and act upon those proposals scheduled for consideration of public hearing. 2. MOTIONS A. A motion may be made by any member other than the presiding officer. B. Four committee member votes are required to approve any matter before the Senior Center Advisory Committee. 3. DISQUALIFICATION FROM VOTING A member shall disqualify oneself from voting whenever one finds that one has personal or monetary interest in the property under appeal, or one will be directly affected by the decision of the Senior Center Advisory Committee. VII. AMENDMENTS 1. Proposed amendments to these bylaws must be approved by a quorum vote of the Senior Center Advisory Committee for recommendation to City Council for approval.