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HomeMy WebLinkAboutColleyville Sidewalks Committee-Minutes-1/23/2007 .~ 7'exas COLLEYVILLE TRAILS AND SIDEWALK COMMITTEE MEETING MINUTES - January 3, 2007 CALL TO ORDER The meeting was called to order at 3:34 p.m. ROLL CALL Present: Gail Manion, Judy Atwood, Jack Olsen, Deena Dendy, and Councilmember Liaison Tony Licata Staff Present: Steve Chutchian, Monica Walsh, Kathy Moore, Matt McCombs and Dal Anderson APPROVAL OF MINUTES Minutes were approved with the addition of "or sidewalk" on page 2. AGENDA ITEMS 1. Update of the Committee Membership Terms and Name Matt McCombs, Assistant to the City Manager gave an update on Resolution R-06- 2785, which was approved by Council on December 5,2006. The Resolution renamed the committee "The Colleyville Trails and Sidewalk Committee" to highlight a renewed interest on the trails, as well as sidewalks. Also the number of people on the committee has been set at seven members with staggered terms, and the committee shall meet quarterly, as well as special sessions as needed. Also, the committee will elect a chairperson. Gail Manion asked about the application process and how it works. Matt informed the committee of the process; it will be advertised and follows the same rules as with any other committee, which is regulated by the City Secretary's Office. Gail asked at what point they should establish terms for the current members. Councilman Licata explained how the appointment time periods would work. There were questions concerning when the term period would begin and end. Matt will check with Cynthia Singleton, City Secretary concerning the term period start date. Discussion continued concerning when the committee needs to have their recommendations to staff for budget purposes. Councilman Licata stated that the committee would need to have this information to staff by June. Gail Manion, Judy Atwood and Deena Dendy all requested to be assigned to a one year term, since they are all original members of the committee. Jack Olsen requested a two year term. Nancy Jane Langford, also an original member will be asked her preference. A new chairperson will be elected at the next scheduled meeting. Colleyville Sidewalk Committee Minutes - January 3, 2007 2. Discussion of the Senior Center Trail Steve Chutchian, Director of Public Works gave a summary of what was going on with the Senior Center Trail, explaining that we need to follow the standards set by the Colleyville Pathways Plan. The trail will run east to west across the front of the property at the Senior Center and the estimated cost is under $25,000. Staff has been directed to get input form the Colleyville Senior Advisory Committee and the Colleyville Trails and Sidewalk Committee. Jack Olsen spoke as the representative for the Senior Advisory Committee. The Senior Advisory Committee did not want to build the trail at this time, strictly to save money. Steve Chutchian interjected that in past meetings with the seniors there was concern as to when the City would be prepared to extend the trail to the east and west of the center. The City is currently escrowing the funds. Discussion continued on current construction in the area and what was planned in reference to sidewalks. Deena Dendy questioned what the City's policy was on escrowing funds verses building sidewalks. Councilman Licata gave an explanation on how the escrowing of funds works and why that is often the route taken. Gail Manion brought forward a list of guidelines to use when considering if sidewalks should to be built now or later. Deena Dendy voiced that she is not in favor of escrowing of funds and feels that the sidewalks should be built at the time of construction. Jack Olsen asked if they were ready to make a motion on the Senior Center Trail. Steve Chutchian reiterated staff's position on the trail. Matt McCombs has been asked to go to Council and take the recommendations of both the Senior Advisory Committee and the Trails and Sidewalk Committee. What is needed today is a specific recommendation from the committee. Jack Olsen motioned to move forward with the trail. Judy Atwood seconded the motion and the committee voted unanimously to begin construction of the Colleyville Senior Center Trail as soon as possible. Gail Manion asked to include additional recommendations of expected construction of adjoining subdivisions. Councilman Licata asked the committee to have additional discussion and turn this into a committee guideline or policy to be brought forward at another time. Gail Manion asked to have it set for the next scheduled meeting. Discussion continued on the subject guidelines with a strong preference to sidewalks being built verses the escrowing of funds. Gail Manion asked about the sidewalk cost estimates to be prepared by the Engineering Department; Steve Chutchian said that they would be completed within a week. Judy Atwood inquired about the new fire station on Pool Road; there is a retaining wall with a high fence and very narrow sidewalk that has always been a problem and safety issue. She questioned if this was on the books to be looked at. Steve Chutchian addressed that the Fire Chief is aware of the issue and it will be looked at. Councilman Licata had an administrative request to have a blown-up copy of the Trail Master Plan Map available at the upcoming meetings for use by the committee. Monica Walsh said she had access to one and would bring it to future meetings. Colleyville Sidewalk Committee Minutes - January 3, 2007 STAFF REPORTS The next meeting was scheduled for Tuesday, January 23, 2007 at 2:00 pm. CITIZEN/COMMITTEE MEMBER COMMENTS Councilman Licata gave a brief update to the committee concerning a joint meeting Council had with the GCISD School Board. One project that both parties agreed to work on this year was the "Safe Pathways to Schools Plan." ADJOURNMENT The meeting adjourned at 4:30 p.m. Respectfully Submitted, ~~o~~ rv~ Administrative Assistant Approved on: Colleyville Sidewalk Committee Minutes - January 3, 2007