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HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-1/8/2007 city of llC9 Texas PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, January 8, 2007 6:30 p.m. For the meeting conducted at the Park Annex located at 5109 Bransford Road I AGENDA I I NUMBER AGENDA ITEM 1. Call to Order 2. Approval of the December 4, 2006 Parks and Recreation Advisory Board Minutes 3. Parks and Recreation Advisory Board members 'appointed for a two- year term ending December 2008 4. Appoint Parks and Recreation Advisory Board Chairman and Vice- Chairman 5. Discussion and Consideration of Appointment of Representatives to serve on Subcommittees 6. Recreation, Athletics, Tennis and Seniors' Reports 7. Park Operations and Capital Improvement Status Reports 8. Citizen comments/presentations regarding items not on the agenda* 9. Adjournment * (This time is allocated for citizens to informally address the Board on matters not on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) I certify that the above agenda was posted on the bulletin board at City Hall on January 4, 2007: r-'" A(,) /. ::'--'~ yo (''''\:) - ,/, 'y1) , ''xY~1 u:M ^ i city Of ilcg p,;1 Texas PARKS AND RECREATION ADVISORY BOARD MINUTES Monday, December 4, 2006 6:30 p.m. Pat Horn called the meeting to order at 6:34 p.m. on Monday, December 4, 2006, at the Parks and Recreation office. ROLL CALL: Councilperson Tom Hart, Councilperson Tony Licata, Bob Leininger, Connie Hampton, Joe Ben Hassell, Pat Horn, and Vince Rosen ABSENT: Pete Riis, Sheryl Black, Steve Dalri and Nancy Coplen STAFF: Monica Walsh, Director of Parks and Recreation, Luke DeFilippis, Recreation Supervisor and Dixie Smith, Administrative Assistant. 1 . Call to Order 2. Approval of the November 6, 2006 Parks and Recreation Advisory Board Minutes Vince Rosen moved to approve the November 6, 2006 Parks and Recreation Advisory Board minutes. Joe Ben Hassell seconded the motion. The vote was unanimous. 3. Recreation, Athletics, Tennis and Seniors' Reports Luke DeFilippis, Recreation Supervisor, provided an overview of the current and proposed recreation programs and activities available to citizens of Colleyville and surrounding areas. 4. Park Operations and Capital Improvement Status Reports Monica Walsh, Director of Parks and Recreation, presented a status report on current projects. Parks and Recreation Advisory Board December 4, 2006 Page 2 of 2 5. Adjournment Joe Ben Hassell moved to adjourn at 6:50 p.m. Vince Rosen seconded the motion. The vote was unanimous. Respectfully submitted and approved: tG\;'-j(S)S~jZj Dixie S. Smith, Administrative Secretary CITY OF COLLEYVILLE PARKS AND RECREA TION , Meeting 1/8/2007 Agenda # 3 colleyville parks and recreation Department: Parks and Recreation Subject: Parks and Recreation Advisory Board members appointed for a two-year term ending December 2008 On December 19, 2006, the Colleyville City Council appointed the following persons to the Parks and Recreation Advisory Board for a two-year term expiring December 2008: Place 1 Place 3 Place 5 Place 7 Joe Ben Hassell Vince Rosen Pat Horn Steve Oalri ACTION TO BE TAKEN D Discussion Only D Procedural Change D Possible City Council Policy Recommendation ~ Information Only Page Lof 1 CITY OF COLLEYVILLE PARKS AND RECREA TION , Meeting 1/8/2007 Agenda # 4 colleyville parks and recreation Department: Parks and Recreation Subject: Appoint Parks and Recreation Advisory Board Chairman and Vice-Chairman At the beginning of each year the Board appoints a Chairman and a Vice-Chairman. ACTION TO BE TAKEN ~ Discussion Only D Procedural Change D Possible City Council Policy Recommendation D Information Only Page Lof.1 CITY OF COLLEYVILLE PARKS AND RECREA TION , Meeting 1/8/2007 Agenda # 5 colleyville parks and recreation Department: Parks and Recreation Subject: Discussion and Consideration of Appointment of Representatives to serve on Subcommittees Staff would like to request that members of the Parks and Recreation Advisory Board be appointed to serve on various park planning committees. Parkland Dedication Committee: Two Places - One Place to be appointed Advisory Board members who served last year: Connie Hampton - term expires December 2007 Vince Rosen - term expired December 2006 Collevville Tree Board: Three Places - All terms still in effect Advisory Board members who are appointed: Connie Hampton Joe Ben Hassell Pete Rijs D Information Only D Procedural Change ~ Possible City Council Policy Recommendation ACTION TO BE TAKEN D Discussion Only Page Lof 1 CITY OF COLLEYVILLE PARKS AND RECREA TION , Meeting 1/8/2007 Agenda # 6 colleyville parks and recreation Department: Parks and Recreation Subject: Recreation, Athletics, Tennis and Senior's Reports I. Recreation A. In early December "The Experience," Colleyville Parks and Recreation's new brochure format, was mailed to residents. The winter/spring 2007 Parks and Recreation postcard was mailed in mid December. The star customers will receive the second copy of the brochure beginning in January along with the e-newsletter. B. Celebrate Colleyville was held on December 2nd. Parks and Recreation staff assisted with the event. II. Athletics A. Youth Sport Association contract meetings were held in December to discuss activities for the spring season. III. Tennis A. During the month of December there were 8 private lessons offered to both youth and adults. The junior development program ended on December 16th with the final participant numbers totaling 57. The winter/spring tennis programs begin the week of January 8th. IV. Senior Adults A. Metroport Meals on Wheels luncheons and activity program continue on the first and third Friday of each month. In December they had 216 participants who enjoyed the luncheons at the Senior Center. B. In December 15 participants enjoyed The Sound of Music and 9 individuals enjoyed lunch at the Cheesecake Factory. ACTION TO BE TAKEN D Discussion Only D Procedural Change D Possible City Council Policy Recommendation ~ Information Only Page Lof .? Recreation, Athletic, Tennis and Seniors' Report Page 2 of 2 December Recreation Classes and Participants Total Income Programs Adult Enrichment 6 7 $295 Youth Development 12 24 $3,196 Tennis 7 7 $373 Athletic Proqrams 1 2 $160 Senior Adults 13 250 $527 Special Events 0 0 $0 Facility Rentals NA NA $12 Volunteers 1 6 NA Totals 401 296 $4,563 CITY OF COLLEYVILLE PARKS AND RECREA TION , Meeting 1/8/2007 Agenda # 7 colleyville parks and recreation . . Department: Parks and Recreation Subject: Park Operations and Capital Improvement Status Reports COTTONBEL T TRAIL. PHASE II Project Description: Design of Cottonbelt Trail Phase II Consultant: Halff Associates, Inc. Contractor: N/A Status: Under design Substantial Completion: Winter 2007 McPHERSON PARK. PHASE I Project Description: McPherson Park, Phase I Consultant Newman, Jackson Bieberstein, Inc. Contractor: Dean Construction Status: Construction in progress Substantial Completion: Summer 2007 ACTION TO BE TAKEN D Discussion Only D Procedural Change D Possible City Council Policy Recommendation ~ Information Only Page Lof;1 Parks Operations and Capital Improvement Status Reports Page 2 of 3 2007 Parks and Recreation CIP Proiects-21 . Ballfield Renovations - summer . McPherson Park Phase I - in progress . LD Lockett House Improvements - in progress . Parks and Recreation Office Improvements - in progress . Sparger Park Playground Replacement - in progress . Webb House Trail . Log Barn - in progress . Cottonbelt Trail Phase II - in design, 90% sent to TXDOT . Senior Center Open Space Area . Nature Center Sign . City Park Ballfield Maintenance Entries . Kidsville Renovation . Playground Safety Signs . Picnic Tables - completed . Terra Cotta Road - in progress . Pleasant Run Park Lights - in progress . Irrigation Monitoring System - in progress . Bleacher Shade Covers - in progress . Castleton Trails - in construction . McDonwell School Road Trail - in progress . ADA Ramp at LD. Lockett House - in progress 2008 Parks and Recreation CIP Proiects-3 . Park Master Plan . Trails . McPherson Park Phase II 2009 Parks and Recreation CIP Proiects-2 . McPherson Park Phase II . McPherson Park Phase III 2010 Parks and Recreation CIP Proiects-4 . Senior Center Open Space Area . LD Lockett Path . McPherson Park Phase III . Pleasant Run Trail Parks and Operations Capital Improvement Status Reports Page 3 of 3 2011 Parks and Recreation CIP Proiects-2 . McPherson Park Phase III . McPherson Park Phase IV CITY COUNCIL ACTION On December 19, 2006, City Council approved a donation of $12,000 from the Colleyville Soccer Association for soccer field lighting and a shade pavilion.