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HomeMy WebLinkAboutCity Council-Agenda Packets-12/18/2006 city of TexaS PUBLIC NOTICE JOINT CITY COUNCIL AND BOARD OF TRUSTEES OF THE GRAPEVINE-COLLEYVILLE INDEPENDENT SCHOOL DISTRICT MEETING AGENDA DECEMBER 18, 2006 6:30 P.M. COLLEYVILLE HERITAGE HIGH SCHOOL LIBRARY 5401 HERITAGE AVENUE COLLEYVILLE, TEXAS 76034 1. Call to Order Board President Nancy Coplen Mayor David Kelly 2. Pledge of Allegiance Board Secretary Vince Rosen 3. Opening Comments Board President Nancy Coplen Mayor David Kelly 1. Presentation of Proclamations: a. GCISD-City Joint Tax Office b. Academic Excellence by GCISD 4. Update from 2005 Joint Meeting a. Utilize Colleyville Public Library in support of student learning b. Encourage Texas Municipal League to support legislative initiatives for school finance c. Continue discussions between City and District for coordination of construction activities for improvements at the Glade Road and Heritage Road intersection d. Evaluate opportunities related to open areas of the Senior Center and a.c. Taylor Elementary School 5. GCISD Presentations 1. Presentation of student performance highlights 2. Presentation of statistical and financial information 3. Presentation of bond projects 100 MAIN STREET COLLEYVILLE, TEXAS 76034 (817) 503-1000 Joint City Council and GCISD Board of Trustees Meeting Agenda December 18, 2006 Page 2 of 2 6. City of Colleyville Presentations 1. Presentation of public works projects: a. Installation of speed monitoring devices in school zones b. Glade and Heritage intersection improvements c. Bogart Road construction d. Pleasant Run Road intersection improvements 7. Discussion of future joint meeting dates and possible joint work initiatives 8. Adjournment Board President Nancy Coplen Mayor David Kelly I hereby certify the above agenda was posted on the bulletin boards at City Hall on Monday, December 11..?006, by 5:00 p.!Jl. & }X-L'~v3~""c.'~~~// . / [' ( Cy~thia Singleton, TRMC, C C - City Secretary l ri..Ji't',t' '~.:Jc-r} f .""-(> ~~:'1.l(.J )')s." r'!*-" r e JOINT MEMORANDUM TO: FROM: SUBJECT: DATE: GCISD School Board and Colleyville City Council Dr. Kay Waggoner and Bill Lindley, C.P.M. Update from the 2005 Joint Meeting December 13, 2006 For the last number of years, the Grapevine-Colleyville School Board of Trustees and the Colleyville City Council have met annually to explore topics of mutual interest and benefit. The goal and purpose of the annual meetings is to continue the excellent communication between the two governing bodies and identify effective and efficient partnerships to the benefit of its constituents. The following information is provided as an update to various items identified at the August 29, 2005 joint meeting. · Utilize Colleyville Public Library in support of student learning In conjunction with the various campus staffs, the Colleyville Public Library Director developed a series of after school library programs to promote student use of the library. Programs have ranged from tutoring activities to ESL programming. An attached memo by the Library Director provides additional information on the various programs. · Encourage Texas Municipal League to support legislative initiatives for school finance The City Manager facilitated discussions with the TML Executive Director to encourage the organization to expand its legislative attention to school finance. While generally supportive of the needs for this cause, TML advised their legislative focus must be directed strictly toward municipal affairs. · Continue discussions between City and District for coordination of construction activities for improvements at the Glade Road and Heritage Road intersection The District transportation director has worked closely with the City engineering staff in coordinating bus service. The City engineering department is scheduled to provide CHHS staff with information to be mailed to parents advising of the construction. The contractor will not be allowed to start work each day until after 8:30 a.m. During the morning and afternoon periods of construction, a patrol officer will be present to oversee general traffic management. · Evaluate opportunities related to open areas of the Senior Center and O. C. Taylor Elementary School Funding is provided this year to initiate development of a master plan for the open space. In support of this study, City staff will request that the campus administration identify a representative to attend working meetings with the planning consultant. In response to an inquiry several months ago, there will be discussion regarding the campus PTA's vision of developing an athletic track on the open area at the campus. Conclusion: The two governing bodies identified several partnering initiatives for the staffs to work together this past year. As a result of these meetings, and in part, the identified work initiatives, an active and sustainable partnership continues to grow between the two groups. MEMORANDUM TO: Bill Lindley, City Manager FROM: Mary Rodne, Library Director DATE: December 1,2006 RE: Colleyville Public Library - GCISD Collaborative Initiatives During the past year, the Colleyville Public Library and the Grapevine Colleyville Independent School District participated in a number of collaborative initiatives. Following are highlights of the various co-sponsored programs: ~ Family Game Night - November 15, 2005 - The Library co-sponsored a Family Game Night with the Colleyville Elementary School PTA. The event was held in the upper level of the Library. The PTA provided an assortment of games for families to play together. The Library provided a variety of crafts for families to make together, "A Getting to Know the Library" activity packet and refreshments. In addition, the Library promoted the services of the Library and Library card sign-up. Around 66 attended the event. ~ National TV - Turnoff Week Family Night - April 25, 2005 - The Library co-sponsored a National TV - Turnoff Week Family Night with the Bransford Elementary School PT A. The event was held in the upper level of the Library. The Library provided a variety of games, crafts, "A Getting to Know the Library" activity packet and refreshments for families. In addition, the Library promoted the services of the Library and Library card sign-up. Around 59 attended the event. ~ Youngest Local Author Night - May 2,2006 - The Library co-sponsored a Youngest Local Author Night with the O.C. Taylor Elementary School Tiger Publishing Company. The event was held in the upper level of the Library and featured O.C. Taylor Elementary students in grades K - 5 reading stories they wrote and illustrated. The Library promoted the services of the Library and Library card sign-up. Around 105 attended the event. ~ Bransford Elementary Second Grade Library Visit - May 23, 2006 - The Colleyville Public Library presented a special program for all Bransford Elementary second grade students. The program included a tour of the Library. a story time and crafts. In addition. The Library promoted participation in the Library's 2006 Summer Reading Program, Reading the Sport of Champions. Around 88 attended. ~ GCISD Librarians Program - November 2, 2006 - The Library launched its new computer lab and hosted a "Bridging the Homework Gap" program for all GCISD librarians. The program featured online and other services of the Colleyville Public Library and how GCISD students can benefit from the services. The course objectives were to inform school librarians how the public library can assist students with their homework needs and to improve communications between the district and the public library. Around 15 librarians attended. Also, the Colleyville Public Library participated in several GCISD sponsored activities which are highlighted below: ~ Colleyville Middle School PTA Program - May 9, 2006 - Library staff presented the program for the Colleyville Middle School PT A meeting. The program featured services of the Colleyville Public Library and promoted the Library's 2006 Summer Reading Program. Reading the Sport of Champions. ~ Colleyville Middle School Parent Volunteer Program - August 29. 2006 - Library staff presented the program for the Colleyville Middle School Parent Volunteer meeting. The program featured Colleyville Public Library services such as the Library's online databases with home access. the free Live Homework Help service and the Library's new digital media download service which includes eBooks, music. videos and audio books. y Colleyville Elementary Family Fair - September 11, 2006 - The Library participated in the Colleyville Elementary Family Fair with a display to promote Library card sign - up and the services of the Library. In addition, the Colleyville Public Library works closely with the school librarians on an ongoing basis. The Colleyville Elementary School librarian serves as a liaison between the public library and the GCISD elementary school librarians, and the Heritage Middle School librarian serves as the liaison between the public library and the GCISD high school and middle school librarians. Colleyville Public Library program flyers are distributed to the schools throughout the year and the school librarian liaisons inform teachers of public library sponsored programs such as author visits and book discussions, which would be beneficial to students. Also, the school librarian liaisons keep the Colleyville Public Library staff informed of current GCISD reading lists so that the Public Library can purchase copies of the titles to have them available for students. In the upcoming year, the Colleyville Public Library plans to evaluate several new collaborative initiatives with GCISD in 2007 which include: y I Can Read Program - The Colleyville Public Library plans to develop a special "I Can Read" Program which will feature a tour of the Library and a party with activities to celebrate the accomplishment of learning to read. The program will be offered to all first grade classes in GCISD near the end of the school year. An invitation will be sent to all first grade classes to schedule a time to visit the Library for the special program to celebrate the accomplishment of learning to read. y Homework Center - The Colleyville Public Library plans to evaluate the feasibility of using the Library's computer lab, which consists of twelve computer workstations, as an after school homework center several days a week. The Library's online databases, the Live Homework Help service and other online services such as T AKS tests would be available to students. In addition, the Library is planning to purchase various educational software programs, which contribute to the education of children in all subjects, including Math, Science, and Language Arts, for the lab computers. Currently, the Colleyville Public Library has an excellent working relationship with the Grapevine Colleyville Independent School District and is looking forward to working cooperatively with GCISD in 2007 with ongoing initiatives and proposed new collaborations. MEMORANDUM TO: Bill Lindley, City Manager FROM: Monica Sue Walsh, Director of Parks and Recreation lj DATE: December 1 , 2006 SUBJECT: Senior Center Open Space During this fiscal year staff will begin to develop a Master Plan for the open area behind the Senior Center. We will begin by contacting interested parties associated with the property such as the Senior Center Advisory Committee, Parks and Recreation Advisory Board, adjacent property owners including, but not limited to, homeowners, school district and HOA's. We will meet to discuss the Master Plan committee's ideas and suggestions for the open space. This Master Plan process usually takes several months for committee meetings, concept plans and recommendations through the various Boards to forward to City Council. Funding is available this year for the trail and concept plans for the open space. Additional funding is available in Fiscal Year 2010 to begin design and construction. Please let me know if you have questions. Xx: Dal Anderson, Assistant City Manager e 7u..de44 ~~&w:~ 'PMfde ~ t4 a.-let "4 <<IU/e ~ t6 ~ M ~ Md a/t1taaWe ~-Mie#ted ,_td~ ~ t6 DIPt~. _. Md~. TO: FROM: SUBJECT: DATE: Bill Lindley, City Manager Steve Chutchian, P.E., Public Works Director Various project update December 13, 2006 In anticipation of the joint meeting of the City Council and GCISD Board of Directors, please accept the following information. Installation of speed monitorina devices in school zones Student pedestrian safety is always a paramount concern for communities. Expanding the current crossing guard program, the City Council provided funding ($35,000) this past year for the installation of a series of vehicle speed detecting monitors in school zones. Certainly the first in our area, we believe the utilization of this equipment is the first for the metroplex. Glade and Heritaae Avenue intersection improvements The intersection of Glade Road and Heritage Ave. will be improved and provide for new left and right turning movements and signal modifications. Also included in this project is the reconstruction of the two existing lanes on Glade Road, from Heritage Avenue. to Martin Parkway. Additional turn lanes will be constructed at Prestwick Drive and Martin Parkway. Construction is scheduled to begin in December 2006 and be completed during Summer 2007. The first phase of construction on Glade Road consists all of . intersection improvements at Heritage Avenue, in order to reduce traffic congestion during high volume periods each day. Boaart Drive construction . Bogart Drive is currently a two lane asphalt street with stop sign controlled intersectiorls at Hall Johnson Road and Pleasant Run Road. The 1999 Colleyville Tax Increment Financing (TIF) District allocated funding for the expansion of the road from its current two-lane configuration to possibly four lanes. As part of the improvements, the road would be improved from its existing asphalt section to a concrete road. Over the next few months, the City Council will evaluate improving the road to either a three or four- lane road based on a recent traffic study, which revealed the lesser road section, is adequate to service traffic needs. The engineering design for the road will include design features at the intersection (possibly a round-about) with Hall Johnson Road to enhance traffic movement through the adjacent school property. Due to the impending construction projects on Pleasant Run Road and the proposed widening of Church Street in Spring 2007, the Bogart Drive improvements are tentatively scheduled for Fall 2007. Pleasant Run Road intersection improvements Design is underway by the City, for the construction of left and right turn lanes at the intersection of Bogart Drive and Pleasant Run Road. This work is actually the first phase of a larger street improvement project on Bogart Drive. These intersection improvements will be designed and constructed to coordinate directly with the GCISD improvements on Pleasant Run Road and the entrance to the new elementary school site. The Pleasant Run Road at Bogart Drive intersection is scheduled to begin in early Winter and be completed in Spring 2007. All work performed on both projects on Pleasant Run Road will include temporary lane closures only during non-peak periods of traffic movement. Related to the intersection project, are improvements for Pleasant Run Road initiated by the GCISD. The District opted to provide for the design, bidding and construction management for this project. District staff anticipates the turning lane improvements will be complete as part of the opening of the new elementary school.