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HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-12/4/2006 city Of llC9 Texas PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, December 4, 2006 6:30 p.m. For the meeting conducted at the Park Annex located at 5109 Bransford Road AGENDA NUMBER AGENDA ITEM 1. Call to Order 2. Approval of the November 6, 2006 Parks and Recreation Advisory Board Minutes 3. Recreation, Athletics, Tennis and Seniors' Reports 4. Park Operations and Capital Improvement Status Reports 5. Citizen comments/presentations regarding items not on the agenda* 6. Adjournment * (This time is allocated for citizens to informally address the Board on matters not on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) I certify that the above agenda was posted on the bulletin board at City Hall on December 1, 2006: i), I, ',:)3 ",)f.,j,d;) city Of Texas p~ PARKS AND RECREATION ADVISORY BOARD MINUTES Monday, November 6,2006 6:30 p.m. Pat Horn called the meeting to order at 6:55 p.m. on Monday, November 6,2006, at the Parks and Recreation office. ROLL CALL: Bob Leininger, Connie Hampton, Joe Ben Hassell, Pat Horn, Pete Riis, Sheryl Black, Steve Dalri and Vince Rosen ABSENT: Councilperson Tom Hart, Councilperson Tony Licata, Nancy Coplen STAFF: Monica Walsh, Director of Parks and Recreation, Dal Anderson, Assistant City Manager, Luke DeFilippis, Recreation Specialist and Dixie Smith, Administrative Assistant. 1 . Call to Order 2. Approval of the October 2, 2006 Parks and Recreation Advisory Board Minutes Vince Rosen moved to approve the October 2, 2006 Parks and Recreation Advisory Board minutes. Joe Ben Hassell seconded the motion. The vote was unanimous. 3. Discussion and Consideration of Eagle Scout Project Phil Roberts of Troop 344 presented his project to paint the interior of the Pleasant Run restrooms. Sheryl Black moved to approve the project as presented. Pete Riis seconded the motion. The vote was unanimous. Parks and Recreation Advisory Board November 6, 2006 Page 2 of 3 4. Discussion and Consideration of McPherson Park Funding Monica Walsh, Director of Parks and Recreation, gave an overview of the bids received for McPherson Park Phase I and the total costs for the project. The Parkland Dedication Committee voted unanimously that monies for McPherson Park Phase I be approved for recommendation to the Parks and Recreation Advisory Board. Vince Rosen moved that $246,000 from Parkland Dedication Fund monies and $33,114 from CEDCIP monies for McPherson Park Phase I be approved for recommendation to the City Council and that City Council look at renovating or updating the other buildings not included in Phase I for safety purposes. Steve Dalri seconded the motion. The vote was unanimous. 5, Discussion and Consideration of Revising Chapter 11 Parkland Dedication of the Land Development Code The Parkland Dedication Committee approved a motion to recommend to the Parks and Recreation Advisory Board the request for a revision to Chapter 11 Parkland Dedication of the Land Development Code. Connie Hampton moved that the revision be added to Chapter 11 Parkland Dedication of the Land Development Code as written. Pete Riis seconded the motion. The vote was unanimous. 6. Discussion of Naming of Park on McDonwell School Road Pete Riis, who chaired the Naming Committee for the park on McDonwell School Road, reported that one application was received. The Naming Committee unanimously passed a motion to bring forward a recommendation to the Parks and Recreation Advisory Board that the park be named McPherson Park. Connie Hampton moved that the park located on McDonwell School Road be named McPherson Park. Joe Ben Hassell seconded the motion. The vote was unanimous. 7. Discussion of Lightning Detector Equipment at City Facilities Vince Rosen moved that for the protection of our children and citizens that City Council looks at putting lightning detection systems at City Park and Pleasant Run. Joe Ben Hassell seconded the motion. The vote was unanimous. 8. Discussion of Colleyville Middle School Tennis Backboard Bob Leininger, Board Member, introduced Sue Harry who talked to the Board about providing a backboard for the tennis courts at Colleyville Middle School. Bob Leininger moved to take forward to City Council a request for $5000 for a backboard at the Colleyville Middle School tennis courts. Vince Rosen seconded the motion. The vote was unanimous. Parks and Recreation Advisory Board November 6, 2006 Page 3 of 3 9. Recreation, Athletics, Tennis and Seniors' Reports Luke DeFilippis, Recreation Supervisor, provided an overview of the current and proposed recreation programs and activities available to citizens of Colleyville and surrounding areas. 10. Park Operations and Capital Improvement Status Reports Monica Walsh, Director of Parks and Recreation, presented a status report on current projects. 11. Adjournment Vince Rosen moved to adjourn at 8:22 p.m. Bob Leininger seconded the motion. The vote was unanimous. Respectfully submitted and approved: r~" . r- I ) I \').0 .\(7 ~' ^'v!~/.~/ ':xi). \,,~,~ Dixie S: Smith, Administrative Secretary CITY OF COLLEYVILLE PARKS AND RECREA TION , Meeting 12/4/2006 Agenda # 3 colleyville parks and recreation Department: Parks and Recreation Subject: Recreation, Athletics, Tennis and Senior's Reports I. Recreation A. The newly designed activity guide, titled "The Experience," will be available to the public early December. Due to its smaller size, "The Experience" qualifies for reduced postage and printing costs which allows for a second mailing of the brochure to our "star" customers. B. On November 11 th "Park it! Colleyville" began at City Park. There were approximately 135 citizens who attended the event of which a majority participated in the walking portion of "Park it! Colleyville." Participants enjoyed tug-o-war competitions, horseshoes, basketball, washers, kickball, Frisbee toss, football accuracy throw and Sandy Candy. II. Athletics A. The fall season for the football, soccer, softball and baseball associations came to a close this month. III. Tennis A. During the month of November, there were 84 private lessons offered to both youth and adults and 57 participants in our junior development program. IV. Senior Adults A. On November 9th the Menu Gang went to Ginger Browns. B. On November 16th several seniors went to the Artisan Theater to watch The Ark. C. Metroport Meals on Wheels luncheons and activity program continues on the first and third Friday of each month. In November, they had 239 participants who enjoyed the luncheons. D. During the month of November 556 seniors visited the Senior Center. r8J Information Only D Procedural Change D Possible City Council Policy Recommendation ACTION TO BE TAKEN D Discussion Only Page Lof ~ Recreation, Athletic, Tennis and Seniors' Report Page 2 of 2 November Recreation Classes and Participants Total Income Programs Adult Enrichment 3 9 $415 Youth Development 8 21 $474 Tennis 7 141 $1,609 Athletic ProQrams 0 0 $0 Senior Adults 4 264 $342 Special Events 1 135 $0 Facility Rentals NA NA $8,647 Volunteers 1 16 NA Totals 24 586 $11,487 , colleyville parks and recreation . . CITY OF COLLEYVILLE PARKS AND RECREA TION Meeting 12/4/2006 Agenda # 4 Department: Parks and Recreation Subject: Park Operations and Capital Improvement Status Reports COTTONBEL T TRAIL, PHASE II Project Description: Consultant: Contractor: Status: Substantial Completion: Design of Cotton belt Trail Phase" Halff Associates, Inc. N/A Under design Spring 2006 McPHERSON PARK, PHASE I Project Description: Consultant Contractor: Status: Substantial Completion: McPherson Park, Phase I Newman, Jackson Bieberstein, Inc. N/A Bid approval by City Council in November Fall 2006 ACTION TO BE TAKEN D Discussion Only D Procedural Change D Possible City Council Policy Recommendation r8J Information Only Page Lot;1 Parks Operations and Capital Improvement Status Reports Page 2 of 3 2007 Parks and Recreation CIP Proiects-31 · Ballfield Renovations - summer · McPherson Park Phase I -City Council approved on November 14, 2006 · LD Lockett House Improvements - in progress · Parks and Recreation Office Improvements - in progress · Sparger Park Playground Replacement - City Council, December 5,2006 . Webb House Trail . Log Barn - in progress · Cottonbelt Trail Phase II - in design, 90% sent to TXDOT . Senior Center Open Space Area . Nature Center Sign · City Park Ballfield Maintenance Entries · Kidsville Renovation . Playground Safety Signs · Picnic Tables - ordered . Terra Cotta Road - in progress · Pleasant Run Park Lights · Irrigation Monitoring System - in progress · Bleacher Shade Covers - ordered · City Park Road Extension - in progress · Castleton Trails - in construction · STEP Grants - Cottonbelt Phase III, Little Bear Creek Trail Extension, Cottonbelt Landscaping Enhancements, SH26 Landscaping Enhancements - program was canceled · Local Area Quality ( LAQ) Grants- Cottonbelt Phase III, Little Bear Creek Trail Extension, Pleasant Run Trail Phase I and II, Thompson Terrace Trail, Big Bear Creek Trail - program was canceled · McDonwell School Road Trail - in progress · ADA Ramp at L.D. Lockett House - in progress 2008 Parks and Recreation CIP Proiects-3 · Park Master Plan . Trails · McPherson Park Phase II 2009 Parks and Recreation CIP Proiects-2 · McPherson Park Phase II · McPherson Park Phase III Parks and Operations Capital Improvement Status Reports Page 3 of 3 2010 Parks and Recreation CIP Proiects-4 . Senior Center Open Space Area . LD Lockett Path . McPherson Park Phase III · Pleasant Run Trail 2011 Parks and Recreation CIP Proiects-2 . McPherson Park Phase III . McPherson Park Phase IV CITY COUNCIL ACTION On November 14, 2006, City Council approved a construction contract for McPherson Park with Dean Construction. They also approved a Resolution to support increased funding for the Texas Recreation and Parks Account (TPRA) and the State park system. OTHER . Joe Ben Hassell was nominated for Man of the Year through the STARS program. This is an outstanding achievement. . Reminder that Parks and Recreation Advisory Board applications are due by December 7,2006, at 5:00 p.m. in the City Secretary's office. · Parks and Recreation Advisory Board recommendations for the backboard and lightning detector were forwarded to City Council.