HomeMy WebLinkAboutCity Council-Agenda Packets-Worksession-6/20/2016 City of Colleyville Page 1
City of Colleyville
City Council
Worksession Agenda
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
Monday, June 20, 2016
5:30 p.m.
Executive Conference Room
Third Floor City Hall
1. CALL TO ORDER
2. PRESENTATION AND DISCUSSION
2a Discussion of the Charter review
2b Presentation and discussion of the annual budget
3. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Friday, June
17, 2016 by 5:00 p.m.
Amy Shelley, TRMC
City Secretary
A quorum of any Colleyville board, commission, or committee may be
present at this meeting.
Any matter on this agenda may, at the discretion of the governing body, be
opened for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires
special accommodations, please advise the City Secretary at least 48 hours in
advance at 817.503.1133, and reasonable accommodations will be made to assist
you.
City of Colleyville Page 1
City of Colleyville
Colleyville City Council
Worksession
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 2a Agenda Date 06/20/2016 Number
Type Presentation
Department City Secretary
Title
Discussion of the Charter review
Strategy Map Connection
B4- Cultivate a culture of transparency and consistent communication
Explanation
At the Charter Review Worksession held on June 14, 2016, City Council provided
direction to staff to include this item to further discuss a proposed resolution to
establish a Colleyville Citizens City Charter Review Committee, appoint members, and
provide a date for the committee to submit a final report.
Mayor Newton requested each City Councilmember to provide two (2) names of
persons they would like to serve on this committee, of which seven (7) members
would be selected to serve. Staff has received the following names for City Council's
consideration:
Steve Waltens, Nelson Thibodeaux, Michael Muhm, David Medlin, Claudia Bevill, Tim
Weymuth, Frank Carroll, Rich Hendler, Karen Deakin, Ann Nicholson, Kay Allen, Shirley
Schollmeyer, and Vince Hawkins
Staff has attached a detailed calendar of events leading up to a Special Charter
Election on November 8, however, key dates are highlighted below:
Action Date
City Council appointments members June 21, 2016
Initial Committee meeting June 27-30, 2016
Committee submits final report July 29, 2016
City Council receives report August 9, 2016
Special Election called by City Council August 16, 2016
Special Election conducted November 8, 2016
Canvassing of Special Election results Tent. November 15, 2016
This item provides for City Council to discuss the attached proposed resolution relative
to members of the Charter Review Committee and their responsibilities. Staff has
included the proposed resolution on the June 21, 2016, City Council agenda; however,
City Council Worksession Agenda Briefing 2a
City of Colleyville Page 2
any changes can be made during the public hearing, and corrected in the form of a
motion.
Attachments
1.Calendar of Events
2.Proposed Resolution
November 8, 2016 – Uniform Election Date
Special Charter Election
ACTION DATE
City Council appointments June 21, 2016
Initial Committee meeting June 27-30, 2016 (any day)
Second Committee meeting July 5-8, 2016 (any day)
Third Committee meeting July 14-15, 2016 (any day)
Fourth Committee meeting July 20-22, 2016 (any day)
Committee has final report ready for
City Council
July 29, 2016
City Council accepts final report at a
special meeting (prior to worksession)
August 9, 2016
Deadline for calling special election and
posting notice of election on bulletin
board
Tuesday, August 16, 2016 at the regular
City Council meeting
Last Day to Register to Vote Tuesday, October 11, 2016
First Day of Early Voting Monday, October 24, 2016
Last Day to Apply for Ballot by Mail
(Received, not Postmarked)
Friday, October 28, 2016
Last Day of Early Voting Friday, November 4, 2016
Last Day to Receive Ballot by Mail Tuesday, November 8, 2016 (election
day) at 7:00 p.m. (unless overseas
deadline applies)
Election Day Tuesday, November 8, 2016
Recommended period for canvassing the
special election
Wednesday, November 16, 2016
through Monday, November 21, 2106 (If
official election results are available from
Tarrant County earlier than this deadline,
the canvass may be moved to the regular
City Council meeting on Tuesday,
November 15, 2016)
RESOLUTION R-16-4007
A RESOLUTION OF THE CITY OF COLLEYVILLE, TEXAS
ESTABLISHING A COLLEYVILLE CITIZENS CITY CHARTER REVIEW
COMMITTEE, APPOINTING MEMBERS, AND PROVIDING A DATE
FOR THE CHARTER REVIEW COMMITTEE TO SUBMIT A FINAL
REPORT
WHEREAS,the City Council believes that positive changes can be
possibly made to the Colleyville City Charter to enhance the
document without significantly effecting the democratic
principles of the Colleyville City Charter or the opportunities
of citizens to become informed on City issues and make
known to their elected representatives their concerns and
comments; and
WHEREAS,the City Council understands the need to review the City
Charter to clarify, add or subtract as necessary to ensure the
powers, rights and duties of the City government adhere to
its original concepts and structure as a “Council-Manager
Government.”
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT a Colleyville Citizens City Charter Review Committee is
hereby established.
Sec. 2.THAT the following citizens are appointed to the Colleyville
Citizens City Charter Review Committee:
Sec. 3.THAT _______________________ is appointed as Chair, and
__________________ is appointed as Vice Chair.
Sec. 4.THAT the City Manager shall provide administrative support
services to the Colleyville Citizens City Charter Review
Committee.
Sec. 5.THAT the Colleyville Citizens Charter Review Committee’s
responsibilities may include:
a.Section 3.01 Number, Selection, Term: should contain
language which limits consecutive terms to two in the same
office, and how or when this shall commence. Compare this
amendment with those of area cities for benchmarking.
Resolution R-16-4007
Page 2 of 4
b.Section 3.09C Quorum and Voting: should provide
language which allows electronic voting for City Council
meetings, and language that allows for nominations and
appointments and voting by name.
c.Section 14.02 Personal Financial Interest: should include an
additional subsection to provide the following:
k.Financial Disclosure and Business Conflict of Interest
Forms shall be provided by applicants seeking
appointments to the Planning and Zoning Commission
or the Zoning Board of Adjustment, and shall file
within two (2) business days following the end of the
application period stated in the official City
advertisement for application for the position. The
city manager and the city manager’s senior staff
members shall also file the same within thirty (30)
days of hiring. All person(s), as outlined above, shall
have a duty to file supplemental disclosures within
five (5) days of an occurrence of any change in the
information reflected in the forms previously filed by
the individual. These forms shall include the following
information:
i.The location, size, and current use of all
property owned within the portion of Tarrant
County north of Interstate 30 and east of
Interstate 35W, and that potion of Denton
County south of State Highway 114 and east of
Interstate 35W, or held in trust by the
person(s), as outlined above, their spouse, and
any dependent minor children, or any business
entity in which the person has a financial
interest.
ii.The name and address of any person or
corporation which currently has or during the
preceding twelve (12) months has had a
contractual relationship with the City and from
which the person(s), as outlined above, their
spouse or dependent minor children have
received a fee, salary, or gift of a value
Resolution R-16-4007
Page 3 of 4
exceeding one hundred dollars($100.00).
iii.The name and address of any corporation or
business, which currently has or in the
preceding twelve (12) months has had a
contractual relationship with the City, of which
the person(s), as outlined above, their spouse,
or any dependent minor children own more
than two percent (2%) of the outstanding
equity interest or more than two percent (2%)
of the assets.
d.Section 7.02 City Secretary: should provide an addition of
“with the approval of City Council” to the following
statement: “The City Manager, with the approval of City
Council, shall appoint a qualified individual to fill the
position of City Secretary.”
e.Section 7.03(A) Chief of Police: should provide an addition
of “with the approval of City Council” to the following
statement: “The Chief of Police shall be appointed by the
City Manager, with the approval of City Council, for an
indefinite term.”
f.Section 7.04(A) Fire Chief: should provide an addition of
“with the approval of City Council” to the following
statement: “The Fire Chief shall be appointed by the City
Manager, with the approval of City Council, for an indefinite
term.”
g.Section 7.05 Department of Public Works: should provide
an addition of “with the approval of City Council” to the
following statement: “The Director of Public Works shall be
appointed by the City Manager, with the approval of City
Council, for an indefinite term.”
h.Section 7.06 Department of Finance: should provide an
addition of “with the approval of City Council” to the
following statement: “There shall be a Department of
Finance headed by the City Manager or his appointee, with
the approval of City Council.”
Resolution R-16-4007
Page 4 of 4
Sec. 6.THAT the recommendations of the Colleyville Citizens Charter
Review Committee shall be finalized and ready to be
presented to the City Council by July 29, 2016.
Sec. 7.THAT this resolution shall take effect immediately upon
passage.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS
ON THIS THE 21ST DAY OF JUNE 2016.
Mayor Richard Newton Mayor Pro Tem Chris Putnam
Place 1, Tammy Nakamura Place 5, Nancy Coplen
Place 2, Bobby Lindamood Place 6, Mike Taylor
Place 4, Jody Short
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC Richard Newton
City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
Colleyville City Council
Worksession
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 2b Agenda Date 06/20/2016 Number
Type Presentation and Discussion
Department City ManagerTitle
Presentation and discussion of the annual budget
Strategy Map Connection
F3- Forecast needs and plan for the future, balancing priorities with resourcesF4- Adhere to the City’s financial and budgetary policies
Explanation
This agenda item provides for discussion of the FY 2017 annual budget. Staff will
present the attached presentation, review line item budget detail, respond to any
questions, and seek City Council direction regarding revenues and expenditures for the
upcoming fiscal year.
Attachments
1.FY 2017 Budget Worksession Presentation - June 20, 2016
Budget Line Item Review
Budget Worksession
June 20, 2016
General Fund
Property Values
***The 2016 information provided does not give the amount of TIF valuation included in the taxable value and
is subject to significant change; these values cannot be relied upon for revenue projections
May 31, 2016 Appraised Value:$5,031,814,670
May 31, 2016 Net Taxable Value: $4,527,153,573
(+7.68%)
Increase from new construction: $163,923,993
Increase from existing property: $158,889,477
Total Increase: $322,813,470
May 31, 2016 Estimates
July 24, 2015 Certified Value: $4,204,340,103
TIF Value:$ 267,715,328
Not in TIF:$3,936,624,775
May 31, 2016 Appraised Value:$5,031,814,670
May 31, 2016 Est. Net Tax. Value:$4,662,960,143
(+10.9%)
Increase from new construction: $163,923,993
Increase from existing property: $294,696,047
Total Increase: $458,620,040
General Fund Totals
FY 16 Budget FY 16 Projections FY 17 Projections
Ad Valorem Revenue $12,928,456 $12,908,456 $13,618,703
Sales Tax 3,480,000 3,690,072 3,595,000
Franchise Fees 2,061,000 2,149,251 2,115,000
Licenses & Permits 882,800 946,647 931,500
Fines 876,000 874,420 874,420
Charges for Service 1,089,800 828,506 900,300
Intergovernmental 311,979 311,979 316,693
Misc./Interest Earnings 155,040 198,339 175,000
Use of Fund Balance 1,000,000 1,000,000 1,000,000
Transfers In 1,233,417 1,165,563 1,165,563
Total Revenue $24,018,492 $24,073,233 $24,692,179
Total Expenditures $23,977,370 $23,977,370 $24,155,192
Net Difference $41,122 $95,863 $536,987
Days of Working Capital 131 132 124
Notes:
-$1M draw down only through FY 18
-FY 17 Net difference is before:
-Final health insurance costs
-Market or merit increases
-Additional funding requests
from departments
-AV revenue projects values +5%
-Utility Fund transfers included until
Council action to approve changes
City Council: 001-1010
Mayor
Place 1 Place 2 Place 3 Place 4 Place 5
Mayor
Pro Tem
Expenditure
Categories
Amount
Personnel $ 0
Contractual Services 182,681
Supplies 9,070
Total $191,751
City Manager’s Office
Core Services:
1.Provide leadership, direction, and oversight of all
programs and services based on City Council priorities
2.Develop, implement, and monitor the City’s budget
3.Direct the City’s strategic management system and
evaluate programs and services for alignment
4.Coordinate the city’s franchise agreements
5.Respond to City Council and citizen requests for service
6.Develop policy and procedure recommendations
7.Develop and maintain working relationships with
community groups, other governmental entities, and
other stakeholders
City Manager’s Office: 001-1110
City Manager
Deputy City
Manager
Strategic
Services
Manager
Executive
Secretary
Expenditure
Categories
Amount
Personnel $576,181
Contractual Services 52,545
Supplies 2,050
Total $630,776
Note: Deputy City Manager is partially funded by the Utility Fund
Community Development
Core Services:
1.Provide guidance for the orderly and effective
development of the city that is attractive, safe and
consistent with the comprehensive plan and
community expectations
2.Manage comprehensive planning to support the
city’s vision
3.Promote communication and awareness in the
planning and development process
4.Manage and oversee the development process
5.Urban forestry
Building Inspection: 001-1210
Di
r
e
c
t
o
r
Chief Building Official
Plans Examiner
Permit Tech
Building Inspector
Building Inspector
Principal Planner
Urban Forester
Planning Tech
Expenditure
Categories
Amount
Personnel $392,305
Contractual Services 15,543
Supplies 4,083
Total $411,931
Economic Development
Core Services:
1.Retain existing Colleyville businesses, facilitate their profits
and seek to stimulate their in-place growth and expansion
2.Help create and attract new businesses in targeted
markets and along key commercial corridors
3.Protect and preserve commercial development along
Colleyville Boulevard and Precinct Line Road in order to
maximize the highest and best use of Colleyville’s primary
commercial corridors; seek opportunities to foster and
expand commercial development in conjunction with the
Colleyville Boulevard reconstruction
4.Link property development and redevelopment
opportunities with commercial real estate brokers,
developers, investors and their associated consultants to
foster new investment
Economic Development: 001-1310
Director of
Economic
Development
Economic
Development
Coordinator
Expenditure
Categories
Amount
Personnel $251,171
Contractual Services 49,305
Supplies 2,900
Total $303,376
City Secretary’s Office
Core Services:
1.Provide professional and courteous
customer service
2.Ensure an open government
3.Enhance governmental transparency
4.Deliver exceptional administrative
support to the governing body
5.Coordinate convenient, efficient, and
sound municipal elections
City Secretary’s Office: 001-1410
City Secretary
Assistant City
Secretary
Expenditure
Categories
Amount
Personnel $195,279
Contractual Services 28,906
Supplies 2,852
Total $227,037
Finance
Core Services:
1.Provide accurate, reliable reporting of financial data
2.Ensure all expenditures made are in accordance with the
city’s purchasing policy and state law
3.Process payroll
4.Preparation of the Comprehensive Annual Financial Report
(CAFR)
5.Manage the city’s investments and debt
6.Provide municipal court services
7.Maintain billing and collection for the city’s utility billing
system
Director of
Finance/CFO
Accounting
Manager
Accounting
Clerk
Billing Clerk
Municipal
Court
Administrator
Deputy Court
Clerk
Senior Court
Clerk /
Juvenile Case
Administrator
Administrative
Court Clerk (2)
Utility Billing
Supervisor
Administrative
Clerk
Finance: 001-1510
Note: 3 positions are funded by the Utility Fund; 1 position is funded by
the Juvenile Case Manager Fund; all others are General Fund
Expenditure
Categories
Amount
Personnel $314,201
Contractual Services 143,905
Supplies 5,272
Total $463,378
Legal: 001-1610
Expenditure
Categories
Amount
Personnel $ 0
Contractual Services 200,000
Supplies 0
Total $200,000
Library & Recreation
Core Services:
1.Provide reading, viewing and listening
materials
2.Provide early literacy programs and services
to create young readers
3.Provide resources for lifelong learning
4.Provide unique and innovative recreation
programming for all ages
5.Provide special events that promote a sense
of community in a safe and fun environment
6.Coordinate and maintain the reservations of
park and recreation facilities
Library: 001-1710
Library and
Recreation
Director
Technical
Services
Librarian (PT)
Adult Services
Librarian
Assistant Adult
Services
Librarian (PT)
Circulation/
Information
Services Librarian
Circulation/
Technical
Services
Assistants (3)
(PT)
Circulation/
Technical
Services Clerks
(4) (PT)
Youth Services
Librarian
Youth Services
Assistants (6)
(PT)
Administrative
Secretary (FT)
Technical/
Circulation
Services Assistant
(PT)
Note: 2 FTEs are funded by the Colleyville Economic
Development Corporation (CEDC) Fund, as are special events
Expenditure
Categories
Amount
Personnel $685,349
Contractual Services 41,267
Supplies 39,671
Total $766,287
Public Works
Core Services:
1.Guarantee a safe, reliable and adequate WATER SUPPLY is provided to
residents and visitors of Colleyville
2.Ensure WASTEWATER is managed in a safe and efficient manner for
the sake of maintaining the public health
3.Maintain and extend the useful life of the TRANSPORTATION SYSTEM
in order to protect and preserve neighborhoods and support economic
prosperity
4.Provide adaptable, clean, safe, accessible and energy efficient PUBLIC
FACILITIES to uphold Colleyville’s reputation as a quality community
5.Provide all maintenance, monitoring, and procurement services for the
City’s FLEET
6.Manage the STORMWATER system to protect properties from flooding,
ensure that stormwater entering our creeks and water ways is free of
pollutants, and reduce health risks through our Mosquito Management
Program
Public Works
Director
City Engineer
Engineer (2)
Construction
Manager
Temporary
Construction Mgr
(Hwy 26)
Construction
Inspector (2)
Environmental
Compliance
Officer
Administrative
Support
Technician
Facility Manager
Facility
Maintenance
Technician
Fleet Manager
Mechanic (2)
Water and
Wastewater
M&O Manager
Streets and
Drainage M&O
Manager
Sign Technician
Equipment
Operator (4)
Field Technician
(5)
Water and
Wastewater
Supervisor
Meter Services
Worker
Equipment
Operators (2)
Field Technicians
(8)
Meter Readers
(2)
Field
Technicians (7)
Administrative
Secretary
Pump
Maintenance
Operator
Asst to the
Director (PT)GIS Technician
Engineering: 001-1810
Expenditure
Categories
Amount
Personnel $411,744
Contractual Services 248,477
Supplies 4,730
Total $664,951
Note: Engineering Budget includes 3.75 FTEs;
Positions may be funded by the General Fund, Utility
Fund, Drainage Fund, or a combination thereof.
Community Development
Core Services:
1.Provide guidance for the orderly and effective
development of the city that is attractive, safe and
consistent with the comprehensive plan and
community expectations
2.Manage comprehensive planning to support the
city’s vision
3.Promote communication and awareness in the
planning and development process
4.Manage and oversee the development process
5.Urban forestry
Community Development: 001-1910
Di
r
e
c
t
o
r
Chief Building Official
Plans Examiner
Permit Tech
Building Inspector
Building Inspector
Principal Planner
Urban Forester
Planning Tech
Expenditure
Categories
Amount
Personnel $361,092
Contractual Services 61,090
Supplies 2,814
Total $424,996
Fire Department
Core Services:
1.Provide fire rescue operations
2.Provide fire prevention/investigation
3.Provide emergency medical services (EMS)
4.Provide emergency management services and support
Fire Administration: 001-2210
Fire Chief
Fire Marshal Battalion Chief
A Shift
3 Captains
3 Engineers
6 Firefighters
Battalion Chief
B Shift
3 Captains
3 Engineers
6 Firefighters
Battalion Chief
C Shift
3 Captains
3 Engineers
6 Firefighters
Administrative
Support
Technician
Expenditure
Categories
Amount
Personnel $229,739
Contractual Services 12,790
Supplies 17,567
Total $260,096
Fire EMS Operations: 001-2220
Fire Chief
Fire Marshal Battalion Chief
A Shift
3 Captains
3 Engineers
6 Firefighters
Battalion Chief
B Shift
3 Captains
3 Engineers
6 Firefighters
Battalion Chief
C Shift
3 Captains
3 Engineers
6 Firefighters
Administrative
Support
Technician
Expenditure
Categories
Amount
Personnel $496,144
Contractual Services 66,852
Supplies 47,781
Total $610,777
Note: EMS Budget includes 6 Firefighter/Paramedics
Fire Operations: 001-2230
Fire Chief
Fire Marshal Battalion Chief
A Shift
3 Captains
3 Engineers
6 Firefighters
Battalion Chief
B Shift
3 Captains
3 Engineers
6 Firefighters
Battalion Chief
C Shift
3 Captains
3 Engineers
6 Firefighters
Administrative
Support
Technician
Expenditure
Categories
Amount
Personnel $3,256,746
Contractual Services 208,970
Supplies 84,967
Transfers 26,706
Total $3,577,389
Note: Fire Ops. Budget includes 33 FTEs
Fire Prevention/Invest.: 001-2240
Fire Chief
Fire Marshal Battalion Chief
A Shift
3 Captains
3 Engineers
6 Firefighters
Battalion Chief
B Shift
3 Captains
3 Engineers
6 Firefighters
Battalion Chief
C Shift
3 Captains
3 Engineers
6 Firefighters
Administrative
Support
Technician
Expenditure
Categories
Amount
Personnel $126,702
Contractual Services 9,735
Supplies 6,913
Total $143,350
Police
Core Services:
1.Protect and preserve the safety of neighborhoods
2.Timely response to all citizen calls for police services
3.Promote traffic safety and reduce accidents on roadways
4.Enhance crime prevention
5.Focus on community-based policing
6.Provide investigations for all criminal offenses
7.Efficient processing and management of physical evidence and recovered property
8.Provide school safety and security
9.Enhance and maintain neighborhoods and commercial property through effective code
enforcement
10.Process all open records requests
11.Provide telephone and walk-in reception of all citizen requests for service
Police Administration: 001-2310
Chief of Police
Asst. Chief of
Police
Office
Assistant
Operations
Lieutenant
Patrol
Sergeant (4)
Patrol
Corporal (4)
Traffic Officer
(2)
Patrol Officer
(20)
Records Manager
Lead Records
Coordinator
Records Clerk
(2)
Services
Lieutenant
Code
Enforcement
Officer
Personnel/
Training
Sergeant
Property
Specialist
School
Resource
Corporal
School
Resource
Officer (2)
Warrant
Officer
Criminal
Investigations
Sergeant
Invesigator
(3)
School
Crossing
Guard (12)
Expenditure
Categories
Amount
Personnel $895,676
Contractual Services 22,402
Supplies 18,734
Total $936,812
Note: Police Admin Budget includes 8.5 FTEs
Police Animal Control: 001-2320
Expenditure
Categories
Amount
Personnel $ 0
Contractual Services 97,259
Supplies 0
Total $97,259
Why Regionalize Animal Services
•Enhance service levels and coverage to the communities of
Colleyville, Keller, and Southlake
•Take advantage of cost savings resulting from the pooling of
resources
•Expand service offerings to customers
•Provide a long term solution for Animal Services
Animal Services Regionalization
2012 Colleyville Animal
Services Cost
2013 Colleyville Animal
Services Cost
2017 Colleyville Animal
Services Cost
Personnel $54,558
Contract Services $11,339 $59,007 $97,259
Supplies $935
Building/Vehicle
Maintenance
$2,500
Training/Dues/Other $300
Lease Agreement 0
TOTAL $69,632 $59,007 (-$10,625)$97,259*
*Increase related to activity percentage changes and capital expense for new Animal Shelter/Adoption Center
Police Code Enforcement: 001-2330
Chief of Police
Asst. Chief of
Police
Office
Assistant
Operations
Lieutenant
Patrol
Sergeant (4)
Patrol
Corporal (4)
Traffic Officer
(2)
Patrol Officer
(20)
Records Manager
Lead Records
Coordinator
Records Clerk
(2)
Services
Lieutenant
Code
Enforcement
Officer
Personnel/
Training
Sergeant
Property
Specialist
School
Resource
Corporal
School
Resource
Officer (2)
Warrant
Officer
Criminal
Investigations
Sergeant
Invesigator
(3)
School
Crossing
Guard (12)
Expenditure
Categories
Amount
Personnel $62,153
Contractual Services 10,652
Supplies 651
Total $73,456
Police Communications: 001-2340
Expenditure
Categories
Amount
Personnel $ 0
Contractual Services 699,654
Supplies 0
Total $699,654
Why Regionalize Communication and Jail
•Improved public safety services to all three communities
•Reduces redundancy of operations
•Less time handling prisoners/increased time on patrol in Colleyville
• Cost savings and cost avoidance
• Dedicated fire dispatcher
• Improved sharing of police and fire data
• Improved compliance with national standards
Police Regionalization
2010 Colleyville Operating Costs
Communications and Jail
2011 Regional Operating Cost
Communications and Jail
2017 Regional Cost Estimate
Communications and Jail
Communications $464,368 Communications $276,452 Communications $495,426
Jail $35,888 Jail $99,132 Jail $163,277
General/Admin $38,000 General/Admin $40,941
Total $500,256 Total $413,584 Total $699,644
2011 – 2017 Realized and Estimated Savings
2011-2017 Approximate operating cost savings. $229,095
Radio System P25 conversion estimated savings.$250,000
2011-2017 Tarrant Co. Lease payments $140,000
Total Cost Savings and Income $619,095
Averaging Savings Per Year $88,442
Police Regionalization
2011 – 2017 Operating Cost Avoidance
Minimum of 5 Detention Officers $2,038,400
Limited Liability N/A
Patrol Time Soft Cost N/A
Average Savings Per Year Total $291,200
2011-2017 Total Savings/Income/Avoidance $2,657,495
Average Savings Per Year $379,642
Estimated Savings to Cost Crossover Timeline
At current costs and without jailers crossover would likely occur in FY 2018
At current costs and including jailers crossover would likely occur in FY 2022
Police Community Svc.: 001-2350
Expenditure
Categories
Amount
Personnel $ 0
Contractual Services 4,182
Supplies 100
Total $4,282
Chief of Police
Asst. Chief of
Police
Office
Assistant
Operations
Lieutenant
Patrol
Sergeant (4)
Patrol
Corporal (4)
Traffic Officer
(2)
Patrol Officer
(20)
Records Manager
Lead Records
Coordinator
Records Clerk
(2)
Services
Lieutenant
Code
Enforcement
Officer
Personnel/
Training
Sergeant
Property
Specialist
School
Resource
Corporal
School
Resource
Officer (2)
Warrant
Officer
Criminal
Investigations
Sergeant
Invesigator
(3)
School
Crossing
Guard (12)
Police CID: 001-2360
Expenditure
Categories
Amount
Personnel $444,888
Contractual Services 20,271
Supplies 2,075
Total $467,234
Police Patrol: 001-2370
Chief of Police
Asst. Chief of
Police
Office
Assistant
Operations
Lieutenant
Patrol
Sergeant (4)
Patrol
Corporal (4)
Traffic Officer
(2)
Patrol Officer
(20)
Records Manager
Lead Records
Coordinator
Records Clerk
(2)
Services
Lieutenant
Code
Enforcement
Officer
Personnel/
Training
Sergeant
Property
Specialist
School
Resource
Corporal
School
Resource
Officer (2)
Warrant
Officer
Criminal
Investigations
Sergeant
Invesigator
(3)
School
Crossing
Guard (12)
Expenditure
Categories
Amount
Personnel $2,010,891
Contractual Services 129,869
Supplies 36,115
Total $2,176,875
Note: The General Fund Police Patrol Budget includes 23
FTEs; 8 additional positions are paid from the Crime Control
and Prevention District budget funded by a ½ cent sales tax
Police SRO: 001-2380
Chief of Police
Asst. Chief of
Police
Office
Assistant
Operations
Lieutenant
Patrol
Sergeant (4)
Patrol
Corporal (4)
Traffic Officer
(2)
Patrol Officer
(20)
Records Manager
Lead Records
Coordinator
Records Clerk
(2)
Services
Lieutenant
Code
Enforcement
Officer
Personnel/
Training
Sergeant
Property
Specialist
School
Resource
Corporal
School
Resource
Officer (2)
Warrant
Officer
Criminal
Investigations
Sergeant
Invesigator
(3)
School
Crossing
Guard (12)
Expenditure
Categories
Amount
Personnel $286,927
Contractual Services 3,300
Supplies 0
Total $290,227
Note: GCISD pays a portion of the two SRO salaries (80%)
Police Warrant Officer: 001-2390
Chief of Police
Asst. Chief of
Police
Office
Assistant
Operations
Lieutenant
Patrol
Sergeant (4)
Patrol
Corporal (4)
Traffic Officer
(2)
Patrol Officer
(20)
Records Manager
Lead Records
Coordinator
Records Clerk
(2)
Services
Lieutenant
Code
Enforcement
Officer
Personnel/
Training
Sergeant
Property
Specialist
School
Resource
Corporal
School
Resource
Officer (2)
Warrant
Officer
Criminal
Investigations
Sergeant
Invesigator
(3)
School
Crossing
Guard (12)
Expenditure
Categories
Amount
Personnel $108,959
Contractual Services 912
Supplies 0
Total $109,871
Parks
Core Services:
1.Park and facility maintenance
2.Athletic field maintenance
3.Youth Sports Association management
4.Trail system management
5.Public property management
Parks Maintenance: 001-3210
Parks Manager
Parks
Supervisor
Crew Leader
Parks
Maintenance
Park
Maintenance
Worker (2.5)
Irrigation
Specialist
Crew Leader
Athletic
Fields
Park
Maintenance
Worker (3.5)
Expenditure
Categories
Amount
Personnel $380,913
Contractual Services 523,851
Supplies 48,845
Total $953,609
Note: Parks Maintenance Budget includes 6 FTEs
Parks Athletic Field Maint.: 001-3220
Parks Manager
Parks
Supervisor
Crew Leader
Parks
Maintenance
Park
Maintenance
Worker (2.5)
Irrigation
Specialist
Crew Leader
Athletic
Fields
Park
Maintenance
Worker (3.5)
Expenditure
Categories
Amount
Personnel $277,489
Contractual Services 57,005
Supplies 41,636
Total $376,130
Note: Parks Athletic Field Maint. Budget includes 5 FTEs
Public Works
Core Services:
1.Guarantee a safe, reliable and adequate WATER SUPPLY is provided to
residents and visitors of Colleyville
2.Ensure WASTEWATER is managed in a safe and efficient manner for
the sake of maintaining the public health
3.Maintain and extend the useful life of the TRANSPORTATION SYSTEM
in order to protect and preserve neighborhoods and support economic
prosperity
4.Provide adaptable, clean, safe, accessible and energy efficient PUBLIC
FACILITIES to uphold Colleyville’s reputation as a quality community
5.Provide all maintenance, monitoring, and procurement services for the
City’s FLEET
6.Manage the STORMWATER system to protect properties from flooding,
ensure that stormwater entering our creeks and water ways is free of
pollutants, and reduce health risks through our Mosquito Management
Program
Public Works
Director
City Engineer
Engineer (2)
Construction
Manager
Temporary
Construction Mgr
(Hwy 26)
Construction
Inspector (2)
Environmental
Compliance
Officer
Administrative
Support
Technician
Facility Manager
Facility
Maintenance
Technician
Fleet Manager
Mechanic (2)
Water and
Wastewater
M&O Manager
Streets and
Drainage M&O
Manager
Sign Technician
Equipment
Operator (4)
Field Technician
(5)
Water and
Wastewater
Supervisor
Meter Services
Worker
Equipment
Operators (2)
Field Technicians
(8)
Meter Readers
(2)
Field
Technicians (7)
Administrative
Secretary
Pump
Maintenance
Operator
Asst to the
Director (PT)GIS Technician
Streets Maintenance: 001-3310
Expenditure
Categories
Amount
Personnel $ 567,463
Contractual Services 433,435
Supplies 704,832
Transfers 2,500,000
Total $4,205,730
Note: Street Maint. Budget includes 8.35 FTEs;
Positions may be funded by the General Fund, Utility
Fund, Drainage Fund, or a combination thereof.
Library & Recreation
Core Services:
1.Provide reading, viewing and listening
materials
2.Provide early literacy programs and services
to create young readers
3.Provide resources for lifelong learning
4.Provide unique and innovative recreation
programming for all ages
5.Provide special events that promote a sense
of community in a safe and fun environment
6.Coordinate and maintain the reservations of
park and recreation facilities
Recreation: 001-3410
Recreation and
City Events
Manager
Recreation
Specialists (2.5)
Administrative
Secretary (PT)
Expenditure
Categories
Amount
Personnel $216,804
Contractual Services 134,049
Supplies 20,965
Total $371,818
Note: Recreation Budget includes 3 FTEs
Recreation Senior Center: 001-3420
Recreation and
City Events
Manager
Recreation
Specialists (2.5)
Administrative
Secretary (PT)
Note: Recreation Senior Center Budget includes 1 FTE (1 Full-time
Recreation Specialist) paid out of the CEDC Fund
Expenditure
Categories
Amount
Personnel $ 0
Contractual Services 8,861
Supplies 8,512
Total $17,373
Communications
Core Services:
1.Communications programs to build
awareness, inform, and educate the
Colleyville public and other stakeholders
about city plans, programs, and activities
2.Media relations functions to boost public
outreach and public information efforts
3.Marketing and promotional activities related
to city programs and events, and for
activities in support of Colleyville
businesses and the city’s economic
development initiatives
4.Manage the city’s brand
Communications: 001-3610
Note: 0.625 FTE of the Communications & Marketing Coordinator
position is funded by the CEDC Fund
Communications &
Marketing Director
Communications &
Marketing
Coordinator
Expenditure
Categories
Amount
Personnel $167,617
Contractual Services 36,890
Supplies 165
Total $204,672
Colleyville Center
Core Services:
1.Provision of first class customer service
2.Provide a venue for public events,
meetings, and city business
3.Provide a venue for private events to
generate revenue that serves to offset
total costs
Colleyville Center: 001-3710
Colleyville
Center
Manager
Administrative
Assistant (1)
Building
Operations
Attendant (2)
Labor Pool/Temp
Staff for events
Note: Some capital and operational expenses are CEDC funded
Expenditure
Categories
Amount
Personnel $334,570
Contractual Services 40,368
Supplies 29,640
Total $404,578
Human Resources
Core Services:
1.Attract, recruit and onboarding of a highly qualified
and diverse workforce
2.Foster a safe working environment
3.Compensation and benefits
4.Personnel policies
5.Employee Self Service (ESS)
6.Organizational development
7.Employee wellness
Human Resources
Human Resources
Director
Human Resources
Manager
Human Resources
Analyst
Expenditure
Categories
Amount
Personnel $272,855
Contractual Services 95,591
Supplies 780
Total $369,226
Finance
Core Services:
1.Provide accurate, reliable reporting of financial data
2.Ensure all expenditures made are in accordance with the
city’s purchasing policy and state law
3.Process payroll
4.Preparation of the Comprehensive Annual Financial Report
(CAFR)
5.Manage the city’s investments and debt
6.Provide municipal court services
7.Maintain billing and collection for the city’s utility billing
system
Director of
Finance/CFO
Accounting
Manager
Accounting
Clerk
Billing Clerk
Municipal
Court
Administrator
Deputy Court
Clerk
Senior Court
Clerk /
Juvenile Case
Administrator
Administrative
Court Clerk (2)
Utility Billing
Supervisor
Administrative
Clerk
Court: 001-4110
Note: 1 Court position is funded by the Juvenile Case Manager Fund
Expenditure
Categories
Amount
Personnel $283,824
Contractual Services 127,857
Supplies 13,018
Total $424,699
Public Works
Core Services:
1.Guarantee a safe, reliable and adequate WATER SUPPLY is provided to
residents and visitors of Colleyville
2.Ensure WASTEWATER is managed in a safe and efficient manner for
the sake of maintaining the public health
3.Maintain and extend the useful life of the TRANSPORTATION SYSTEM
in order to protect and preserve neighborhoods and support economic
prosperity
4.Provide adaptable, clean, safe, accessible and energy efficient PUBLIC
FACILITIES to uphold Colleyville’s reputation as a quality community
5.Provide all maintenance, monitoring, and procurement services for the
City’s FLEET
6.Manage the STORMWATER system to protect properties from flooding,
ensure that stormwater entering our creeks and water ways is free of
pollutants, and reduce health risks through our Mosquito Management
Program
Public Works
Director
City Engineer
Engineer (2)
Construction
Manager
Temporary
Construction Mgr
(Hwy 26)
Construction
Inspector (2)
Environmental
Compliance
Officer
Administrative
Support
Technician
Facility Manager
Facility
Maintenance
Technician
Fleet Manager
Mechanic (2)
Water and
Wastewater
M&O Manager
Streets and
Drainage M&O
Manager
Sign Technician
Equipment
Operator (4)
Field Technician
(5)
Water and
Wastewater
Supervisor
Meter Services
Worker
Equipment
Operators (2)
Field Technicians
(8)
Meter Readers
(2)
Field
Technicians (7)
Administrative
Secretary
Pump
Maintenance
Operator
Asst to the
Director (PT)GIS Technician
Fleet Services: 001-5110
Expenditure
Categories
Amount
Personnel $209,082
Contractual Services 21,040
Supplies 9,398
Total $239,520
Public Works
Director
City Engineer
Engineer (2)
Construction
Manager
Temporary
Construction Mgr
(Hwy 26)
Construction
Inspector (2)
Environmental
Compliance
Officer
Administrative
Support
Technician
Facility Manager
Facility
Maintenance
Technician
Fleet Manager
Mechanic (2)
Water and
Wastewater
M&O Manager
Streets and
Drainage M&O
Manager
Sign Technician
Equipment
Operator (4)
Field Technician
(5)
Water and
Wastewater
Supervisor
Meter Services
Worker
Equipment
Operators (2)
Field Technicians
(8)
Meter Readers
(2)
Field
Technicians (7)
Administrative
Secretary
Pump
Maintenance
Operator
Asst to the
Director (PT)GIS Technician
Facility Services: 001-5710
Expenditure
Categories
Amount
Personnel $195,918
Contractual Services 334,172
Supplies 10,400
Total $540,490
Information Systems Mgmt. (ISM)
Core Services:
1.Network operations
2.Application systems operations
3.Geographical information systems (GIS)
4.Audio/Visual broadcast operations
5.Data Center operations
6.Desktop operations
7.Technology advancement
Information Services: 001-5910
I.S.M.
Manager
GIS Program
Administrator
System
Admin.I.S.
Technician
Expenditure
Categories
Amount
Personnel $314,514
Contractual Services 365,962
Supplies 148,985
Capital Outlay 8,428
Total $837,889
IS GIS: 001-5920
I.S.M.
Manager
GIS Program
Administrator
System
Admin.I.S.
Technician
Expenditure
Categories
Amount
Personnel $11,759
Contractual Services 54,856
Supplies 5,520
Total $72,135
Note: GIS position is 0.14 FTE General Fund / 0.65 FTE Utility Fund /
0.21 FTE Drainage Fund
Capital Equip. Reserve: 001-6310
Expenditure
Categories
Amount
Personnel $ 0
Contractual Services 0
Supplies 0
Transfers 452,000
Total $452,000
Non-Departmental: 001-9999
Expenditure
Categories
Amount
Personnel $ 0
Contractual Services 937,679
Supplies 15,880
Total $953,559
General Fund: Additional Funding Requests
Note: These are requests from Departments to be considered for inclusion in the Proposed Budget.
This is not a list of recommended inclusions.
General Fund Totals
FY 16 Budget FY 16 Projections FY 17 Projections
Ad Valorem Revenue $12,928,456 $12,908,456 $13,618,703
Sales Tax 3,480,000 3,690,072 3,595,000
Franchise Fees 2,061,000 2,149,251 2,115,000
Licenses & Permits 882,800 946,647 931,500
Fines 876,000 874,420 874,420
Charges for Service 1,089,800 828,506 900,300
Intergovernmental 311,979 311,979 316,693
Misc./Interest Earnings 155,040 198,339 175,000
Use of Fund Balance 1,000,000 1,000,000 1,000,000
Transfers In 1,233,417 1,165,563 1,165,563
Total Revenue $24,018,492 $24,073,233 $24,692,179
Total Expenditures $23,977,370 $23,977,370 $24,155,192
Net Difference $41,122 $95,863 $536,987
Notes:
-$1M draw down only through FY 18
-FY 17 Net difference is before:
-Final health insurance costs
-Market or merit increases
-Additional funding requests
from departments
-AV revenue projects values +5%
-Utility Fund transfers included until
Council action to approve changes
General Fund: FY 2016 revised
FY 16
Budget
FY 16
Projections Difference
Ad Valorem Revenue $12,928,456 $12,908,456 $(20,000)
Sales Tax 3,480,000 3,690,072 210,072
Franchise Fees 2,061,000 2,149,251 88,251
Licenses & Permits 882,800 946,647 63,847
Fines 876,000 874,420 (1,580)
Charges for Service 1,089,800 828,506 (261,294)
Intergovernmental 311,979 311,979 -
Misc./Interest Earnings 155,040 198,339 43,299
Use of Fund Balance 1,000,000 1,000,000 -
Transfers In 1,233,417 487,102 (746,315)
Total Revenue $24,018,492 $23,394,772 $623,720
Total Expenditures $23,977,370 $23,394,772 $582,598
Needed FY 2016 Expenditure Reduction: $582,598
Discussion of Options:
-Reduce expenditures without impacting service
levels
-Target one-time reductions for FY 2016
1.Reverse the FY 2016 one-time $200,000
transfer to the Capital Projects Fund for
future facilities needs
2.Draw down fund balance
3.Use Capital Projects Fund available cash for
street projects in the FY 2016 CIP and
reverse part of the $3 Million transfer to
the Capital Projects Fund
4.Move eligible expenditures to the CEDC
Fund
General Fund: FY 2017 revised
FY 17 Initial
Projections
FY 17 Revised
Projections
Ad Valorem
Revenue $13,618,703 $13,618,703
Sales Tax 3,595,000 3,595,000
Franchise Fees 2,115,000 2,115,000
Licenses & Permits 931,500 931,500
Fines 874,420 874,420
Charges for Service 900,300 900,300
Intergovernmental 316,693 316,693
Misc./Interest
Earnings 175,000 175,000
Use of Fund Balance 1,000,000 1,000,000
Transfers In 1,165,563 0
Total Revenue $24,692,179 $23,526,616
Total Expenditures $24,155,192 $24,155,192
Net Difference $536,987 ($628,576)
FY 2017 Considerations:
-Ad Valorem revenue projects current tax rate with values up 5%
- Shortfall after elimination of the Utility Fund transfers: ($628,576)
-Additions to consider:
-Final health insurance costs (estimate)($100,000)
-Market/merit increases (est. if use salary savings to offset)($ 50,000)
-Additional funding requests (estimate of funding some)($100,000)
-Potential total shortfall:($878,576)
Utility Fund
Utility Fund Totals
FY 16
Budget
FY 16
Projections
FY 17
Projections
Water Sales $11,467,441 11,378,826 11,400,000
Wastewater Sales 4,050,786 3,596,269 3,700,000
Water Installation 21,000 42,000 42,000
Wastewater Installation 7,000 15,000 15,000
Sewer Tie-On Charges 5,000 0 0
Engineering Charges 50,000 5,000 5,000
Penalties/Misc.241,772 250,000 250,000
Interest 20,300 25,000 25,000
Use of Available Cash 450,000 450,000 450,000
Total Revenue $16,313,299 $15,762,095 $15,887,000
Total Expenditures $15,886,362 $15,762,095 $15,849,554
Notes:
-FY 17 expenditures do not include:
-Final health insurance costs
-Market or merit increases
-Additional funding requests from
departments
-Does not include developer
contributions or impact fees
-Utility Fund transfers included until
Council action to approve changes
-Revenues based on current rate
structure (not $4.36 rate)
Finance
Core Services:
1.Provide accurate, reliable reporting of financial data
2.Ensure all expenditures made are in accordance with the
city’s purchasing policy and state law
3.Process payroll
4.Preparation of the Comprehensive Annual Financial Report
(CAFR)
5.Manage the city’s investments and debt
6.Provide municipal court services
7.Maintain billing and collection for the city’s utility billing
system
Director of
Finance/CFO
Accounting
Manager
Accounting
Clerk
Billing Clerk
Municipal
Court
Administrator
Deputy Court
Clerk
Senior Court
Clerk /
Juvenile Case
Administrator
Administrative
Court Clerk (2)
Utility Billing
Supervisor
Administrative
Clerk
Utility Billing: 002-2010
Expenditure
Categories
Amount
Personnel $222,566
Contractual Services 118,452
Supplies 52,880
Total $393,898
Public Works
Core Services:
1.Guarantee a safe, reliable and adequate WATER SUPPLY is provided to
residents and visitors of Colleyville
2.Ensure WASTEWATER is managed in a safe and efficient manner for
the sake of maintaining the public health
3.Maintain and extend the useful life of the TRANSPORTATION SYSTEM
in order to protect and preserve neighborhoods and support economic
prosperity
4.Provide adaptable, clean, safe, accessible and energy efficient PUBLIC
FACILITIES to uphold Colleyville’s reputation as a quality community
5.Provide all maintenance, monitoring, and procurement services for the
City’s FLEET
6.Manage the STORMWATER system to protect properties from flooding,
ensure that stormwater entering our creeks and water ways is free of
pollutants, and reduce health risks through our Mosquito Management
Program
Public Works
Director
City Engineer
Engineer (2)
Construction
Manager
Temporary
Construction Mgr
(Hwy 26)
Construction
Inspector (2)
Environmental
Compliance
Officer
Administrative
Support
Technician
Facility Manager
Facility
Maintenance
Technician
Fleet Manager
Mechanic (2)
Water and
Wastewater
M&O Manager
Streets and
Drainage M&O
Manager
Sign Technician
Equipment
Operator (4)
Field Technician
(5)
Water and
Wastewater
Supervisor
Meter Services
Worker
Equipment
Operators (2)
Field Technicians
(8)
Meter Readers
(2)
Field
Technicians (7)
Administrative
Secretary
Pump
Maintenance
Operator
Asst to the
Director (PT)GIS Technician
Utility Ops.- Water: 002-6110
Expenditure
Categories
Amount
Personnel $ 309,313
Contractual Services 7,802,100
Supplies 102,902
Capital Outlay 1,162,600
Total $9,376,915
Note: Utility Operations- Water Budget includes 5 FTEs
Public Works
Director
City Engineer
Engineer (2)
Construction
Manager
Temporary
Construction Mgr
(Hwy 26)
Construction
Inspector (2)
Environmental
Compliance
Officer
Administrative
Support
Technician
Facility Manager
Facility
Maintenance
Technician
Fleet Manager
Mechanic (2)
Water and
Wastewater
M&O Manager
Streets and
Drainage M&O
Manager
Sign Technician
Equipment
Operator (4)
Field Technician
(5)
Water and
Wastewater
Supervisor
Meter Services
Worker
Equipment
Operators (2)
Field Technicians
(8)
Meter Readers
(2)
Field
Technicians (7)
Administrative
Secretary
Pump
Maintenance
Operator
Asst to the
Director (PT)GIS Technician
Utility Ops.- Wastewater: 002-6120
Expenditure
Categories
Amount
Personnel $ 176,956
Contractual Services 2,706,802
Supplies 69,296
Total $2,953,054
Note: Utility Operations- Wastewater Budget includes 3 FTEs
Public Works
Director
City Engineer
Engineer (2)
Construction
Manager
Temporary
Construction Mgr
(Hwy 26)
Construction
Inspector (2)
Environmental
Compliance
Officer
Administrative
Support
Technician
Facility Manager
Facility
Maintenance
Technician
Fleet Manager
Mechanic (2)
Water and
Wastewater
M&O Manager
Streets and
Drainage M&O
Manager
Sign Technician
Equipment
Operator (4)
Field Technician
(5)
Water and
Wastewater
Supervisor
Meter Services
Worker
Equipment
Operators (2)
Field Technicians
(8)
Meter Readers
(2)
Field
Technicians (7)
Administrative
Secretary
Pump
Maintenance
Operator
Asst to the
Director (PT)GIS Technician
Utility Support: 002-6130
Expenditure
Categories
Amount
Personnel $1,153,773
Contractual Services 63,829
Supplies 17,534
Total $1,235,136
Note: Utility Support Budget includes 13.225 FTEs
Transfers: 002-6410
Expenditure
Categories
Amount
Personnel $ 0
Contractual Services 0
Supplies 0
Transfers 1,209,849
Total $1,209,849
Debt Service: 002-6510
Expenditure
Categories
Amount
Personnel $ 0
Contractual Services 0
Supplies 0
Debt Service 359,900
Total $359,900
Non-Departmental: 002-9999
Expenditure
Categories
Amount
Personnel $ 0
Contractual Services 234,652
Supplies 5,051
Capital Outlay 81,100
Total $ 320,803
Utility Fund: Additional Funding Requests
Note: These are requests from Departments to be considered for inclusion in the Proposed Budget.
This is not a list of recommended inclusions.
Utility Fund: FY 2017 revised
FY 16
Budget
FY 16
Projections
FY 17 Initial
Projections
FY 17 Revised
Projections
Water Sales $11,467,441 11,378,826 11,400,000 10,234,437
Wastewater Sales 4,050,786 3,596,269 3,700,000 3,700,000
Water Installation 21,000 42,000 42,000 42,000
Wastewater
Installation 7,000 15,000 15,000 15,000
Sewer Tie-On
Charges 5,000 0 0 0
Engineering
Charges 50,000 5,000 5,000 5,000
Penalties/Misc.241,772 250,000 250,000 250,000
Interest 20,300 25,000 25,000 25,000
Use of Available
Cash 450,000 450,000 450,000 450,000
Total Revenue $16,313,299 $15,762,095 $15,887,000 $14,721,437
Total Expenditures $15,886,362 $15,762,095 $15,849,554 $14,683,992
Notes:
-FY 17 expenditures do not include:
-Final health insurance costs
-Market or merit increases
-Additional funding requests from
departments
-Does not include developer
contributions or impact fees
-Revised Projections:
-Elimination of transfers to the
General Fund
-Revenues based $4.36 rate
Debt Service Fund
Debt Service Fund Totals
FY 16
Budget
FY 16
Projections
FY 17
Projections
Ad Valorem Revenue $681,434 $750,000 $674,735
Transfer In – CCCPD 500,242 500,242 503,862
Interest Income 2,251 2,500 2,251
Use of Available Cash 277,666 208,851 49,723
Total Revenue $1,461,593 $1,461,593 $1,230,571
Total Expenditures $1,461,593 $1,461,593 $1,230,571
Fund Balance $472,158 $551,844 $502,121
Debt Service: 004-6510
Expenditure
Categories
Amount
Personnel $ 0
Contractual Services 0
Supplies 0
Debt Service 1,230,571
Total $1,230,571
Drainage Fund
Drainage Fund Totals
FY 16
Budget
FY 16
Projections
FY 17
Projections
Drainage Fees $937,872 940,000 $943,752
Penalties/Misc.16,413 5,000 9,438
Interest Income 2,289 4,500 2,100
Use of Available Cash 0 0 50,000
Total Revenue $956,574 $949,000 $1,005,290
Total Expenditures $917,997 $917,000 $970,440
Notes:
-FY 17 expenditures are before:
-Final health insurance costs
-Market or merit increases
Public Works
Core Services:
1.Guarantee a safe, reliable and adequate WATER SUPPLY is provided to
residents and visitors of Colleyville
2.Ensure WASTEWATER is managed in a safe and efficient manner for
the sake of maintaining the public health
3.Maintain and extend the useful life of the TRANSPORTATION SYSTEM
in order to protect and preserve neighborhoods and support economic
prosperity
4.Provide adaptable, clean, safe, accessible and energy efficient PUBLIC
FACILITIES to uphold Colleyville’s reputation as a quality community
5.Provide all maintenance, monitoring, and procurement services for the
City’s FLEET
6.Manage the STORMWATER system to protect properties from flooding,
ensure that stormwater entering our creeks and water ways is free of
pollutants, and reduce health risks through our Mosquito Management
Program
Public Works
Director
City Engineer
Engineer (2)
Construction
Manager
Temporary
Construction Mgr
(Hwy 26)
Construction
Inspector (2)
Environmental
Compliance
Officer
Administrative
Support
Technician
Facility Manager
Facility
Maintenance
Technician
Fleet Manager
Mechanic (2)
Water and
Wastewater
M&O Manager
Streets and
Drainage M&O
Manager
Sign Technician
Equipment
Operator (4)
Field Technician
(5)
Water and
Wastewater
Supervisor
Meter Services
Worker
Equipment
Operators (2)
Field Technicians
(8)
Meter Readers
(2)
Field
Technicians (7)
Administrative
Secretary
Pump
Maintenance
Operator
Asst to the
Director (PT)GIS Technician
Drainage: 017-5210
Expenditure
Categories
Amount
Personnel $322,678
Contractual Services 111,110
Supplies 43,701
Capital Outlay 250,000
Total $727,489
Note: Drainage Budget includes 5.31 FTEs
Public Works
Director
City Engineer
Engineer (2)
Construction
Manager
Temporary
Construction Mgr
(Hwy 26)
Construction
Inspector (2)
Environmental
Compliance
Officer
Administrative
Support
Technician
Facility Manager
Facility
Maintenance
Technician
Fleet Manager
Mechanic (2)
Water and
Wastewater
M&O Manager
Streets and
Drainage M&O
Manager
Sign Technician
Equipment
Operator (4)
Field Technician
(5)
Water and
Wastewater
Supervisor
Meter Services
Worker
Equipment
Operators (2)
Field Technicians
(8)
Meter Readers
(2)
Field
Technicians (7)
Administrative
Secretary
Pump
Maintenance
Operator
Asst to the
Director (PT)GIS Technician
Stormwater: 017-5220
Expenditure
Categories
Amount
Personnel $65,793
Contractual Services 22,709
Supplies 885
Total $89,387
Note: Stormwater Budget includes 1.1 FTEs
Transfers: 017-6410
Expenditure
Categories
Amount
Personnel $ 0
Contractual Services 0
Supplies 0
Transfers 19,032
Total $ 19,032
Debt Service: 017-6510
Expenditure
Categories
Amount
Personnel $ 0
Contractual Services 0
Supplies 0
Debt Service 128,391
Total $128,391
Non-Departmental: 017-9999
Expenditure
Categories
Amount
Personnel $ 0
Contractual Services 5,974
Supplies 167
Total $ 6,141
Drainage Fund Totals
FY 16
Budget
FY 16
Projections
FY 17
Projections
Drainage Fees $937,872 940,000 $943,752
Penalties/Misc.16,413 5,000 9,438
Interest Income 2,289 4,500 2,100
Use of Available Cash 0 0 50,000
Total Revenue $956,574 $949,000 $1,005,290
Total Expenditures $917,997 $917,000 $970,440
Notes:
-FY 17 expenditures are before:
-Final health insurance costs
-Market or merit increases