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Home My WebLink AboutParks and Rec Advisory Board-Agenda Packets-11/6/2006 city of TexaS PARKLAND DEDICATION COMMITTEE AGENDA Monday, November 6, 2006 6:00 p.m. For the meeting conducted at the Park Annex located at 5109 Bransford Road AGENDA NUMBER AGENDA ITEM 1. Call to Order 2. Approval of the January 9, 2006 Parkland Dedication Committee Meeting minutes 3. Discussion and Consideration of McPherson Park Funding 4. Discussion and Consideration of Revising Chapter 11 Parkland Dedication of the Land Development Code 5. Citizen comments/presentations regarding items not on the agenda* 6. Adjournment *(ThiS time is allocated for citizens to informally address the Committee on matters not on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Committee members may not respond to citizens who speak regarding matters not on the agenda.) I certify that the above agenda was posted on the bulletin board at City Hall on November 3, 2006. (...~ , e'iK ~\ () / f~l~/~/ .>JJ .''<~..J-t'hj city of ilC9 pPl- Texas PARKLAND DEDICATION COMMITTEE MINUTES Monday, January 9, 2006 6:00 p.m. The meeting came to order at 6:07 p.m. on Monday, January 9, 2006 at the Parks Annex. ROLL CALL: Parkland Dedication Committee Members: Connie Hampton, Dave Dudziak and Vince Rosen STAFF: Monica Sue Walsh, Director of Parks and Recreation, Paul Frederiksen, Assistant City Manager and Dixie Smith, Administrative Secretary 1. Call to Order 2. Approval of the January 3, 2005 Parkland Dedication Committee Meeting Minutes Dave Dudziak amended the January 3, 2005 minutes with a correction to the paragraph for Agenda Item 3, Discussion and consideration of approving funds for trail development. The following statements were added: Dave Dudziak stated that this trail was not part of the Trails Master Plan and the money should not be spent out of the Parkland Dedication Fund. He believed this was a city growth development and a school project. Dave Dudziak moved to approve the minutes as amended. Vince Rosen seconded the motion. The vote was unanimous. 3. Discussion and Consideration of Parkland Dedication Fund budget FY 2006 - FY 2010 Monica Walsh, Director of Parks and Recreation, reviewed the proposed FY 2006 - FY 2010 Parkland Dedication Fund budget projects. Funding is being allocated for the following projects: Parkland Dedication Committee Meeting January 9, 2006 Page 2 of 2 Cottonbelt Trail II Log Barn McPherson Park Phase I Castleton Trail Park Property Webb House Trail $132,000 $175,000 $855,000 $ 26,000 $537,000 $ 20,000 Dave Dudziak stated he had a problem with spending $175,000 on the Log Barn when only a few people would probably drive by it and it will never be used. He did not feel that it was a good use of the Parkland Dedication funds. He also had a problem with it not being on the Parks and Recreation Advisory Board priority list or on the citizens priority list. Vince Rosen stated that he agreed with everything on the budget except the Log Barn. Connie Hampton stated that she agreed with Dave's point that it was not listed as a priority by the Board or by the citizens. Connie Hampton moved that the proposed Parkland Dedication Fund budget be approved for recommendation to the Parks and Recreation Advisory Board with the exception of the $175,000 for the Log Barn. Vince Rosen seconded the motion. The vote was unanimous. 4. Adjournment The meeting adjourned at 6:46 p.m. Respectfully submitted and approved: ~., ,~. L~~.\~j Dixie S. Smith, Administrative Secretary City of Colleyville Parkland Dedication Committee , Meeting 11/6/2006 Agenda # 3 colleyville parks and recreation . . Department: Parks and Recreation Subject: Discussion and Consideration of McPherson Park Funding Since the late 1990's, the City has worked with the McPherson Park Master Plan Committees to develop the McPherson Park Master Plan. McPherson Park is the Parks and Recreation Advisory Board's number one priority. In September staff advertised for the construction of McPherson Park Phase I. A total of eight (8) bids were received in early October ranging from the lowest bid of $1,970,000 to the highest of $2,320,270.34. The bid included three (3) alternates that could be added to the base bid, if needed. After review staff proposes that the following alternate be added for a total of $107,786. Alternate 1: $107,786 Since the pavilion is an essential program element of McPherson Park Phase I, staff proposes the addition of Alternate 1. With the addition of the alternate and other modifications, the proposed new bid price of the lowest bidder, Dean Construction is $1,790,104. After the original bids were reviewed and analyzed staff, architect and contractor with the lowest bid met to discuss value engineering on the project. After meeting, all parties agreed on reducing the original base bid from $1,970,000 plus Alternate of $107,786 for a total of $2,077,786 to $1,790,104. ACTION TO BE TAKEN D Discussion Only D Procedural Change ~ Possible City Council Policy Recommendation D Information Only Page Lof 2. Discussion and Consideration of McPherson Park Funding Page 2 In addition to the bid price of $1,790,104 this project also includes a ten percent contingency ($179,010) for a total project cost of $1,969,114. On the basis of the total project costs, the current funding shortfall is $279,114, detailed as follows: Funding Shortfall $1,790,104 $ 179,010 $1,969,114 $1,690,000 $ 279,114 Dean Construction new base bid Contingency (10%) Total Project Cost Funding Allocation Additional funding options for McPherson Park include using fund balances of the Parkland Dedication Fund and the Colleyville Economic Development Corporation Capital Improvement Program (CEDCIP). (See attached). Upon completion of review of the enclosed Parks Project Funding spreadsheet and the current status of the CEDCIP projects, staff recommends that the Parkland Dedication Fund monies in the amount of $246,000 and the CEDCIP monies in the amount of $33,114 be considered for the project. Attachments: Parkland Dedication Fund Status as of 10-31-2006 Colleyville Economic Development Capital Improvement Program (CEDCIP) Value Engineering Spreadsheet FINANCIAL STATUS OF PARKLAND DEDICATION FUND AT 10-31-2006 TOTAL REVENUES TOTAL INTEREST INCOME REC'D LESS EXPENSES: KIDSVILLE DONATION LANDSCAPING NATURE CENTER NATURE CENTER TREES KIMSEY PARK APPRAISALS CITY PARK SOD TPWD KIMSEY PARK GRANT COTTONBELT TRAIL I COTTONBEL T TRAIL ROW ACQUISITION WEBB HOUSE RESTORATION COTTONBEL T TRAIL II MC DONWELL SCHOOL TRAIL PARK PROPERTY TOTAL EXPENSES LESS ENCUMBERANCES: CASTLETON TRAIL COTTON BEL T TRAIL II COTTONBEL T TRAIL III LOG BARN MC DONWELL SCHOOL TRAIL MC PHERSON PARK PHASE I WEBB HOUSE TRAIL TOTALENCUMBERANCES TOTAL AVAILABLE AT 10-31-2006 $2,545,168 $283,827 $1,000 $1,169 $1,035 $4,700 $72,881 $8,800 $212,016 $32,323 $98,584 $28,488 $142,868 $508,047 $1,111,912 $26,000 $179,810 $185,297 $175,000 $29,132 $855,000 $20,000 $1,470,239 $246,845 COLLEYVILLE ECONOMIC DEVELOPMENT COPRORATION ECONOMIC DEVELOPMENT CAPITAL IMPROVEMENT PROGRAM FY 2007 - FY 2011 PROJECTED FISCAL YEAR 2006 2007 2008 2009 2010 2011 BEGINNING FUND BALANCE $1,270,587 $1,202,265 $805,596 $886,135 $893,088 $545,070 PROJECTED 1/2 CENT SALES TAX REVENUE $1,072,909 $1,105,096 $1,149,299 $1,195,271 $1,243,082 $1,292,805 INTEREST INCOME $38,118 $54,102 $36,252 $39,876 $40,189 $24,528 2005 BOND SALE PROCEEDS $1,796,673 $203,327 $0 $0 $0 $0 USE OF AVAILABLE CASH $325,494 $806,393 $302,453 $382,482 $606,535 $267,472 TOTAL REVENUES $3,233,193 $2,168,917 $1,488,004 $1,617,629 $1,889,806 $1,584,806 OPERATING: ADMINISTRATIVE $5,000 $5,000 $5,000 $5.000 $5,000 $5,000 2005 DEBT SERVICE & 1.4 TIMES COVERAGE $900,099 $904,913 $910,018 $900,4 73 $904,806 $904,806 1997 DEBT SERVICE & 1.4 TIMES COVERAGE $0 $0 $0 $0 $0 $0 2000 DEBT SERVICE & 1.4 TIMES COVERAGE $0 $0 $0 $0 $0 $0 MARKETING $80,000 $80,000 $80,000 $80,000 $80,000 $80,000 CAPITAL: ADA IMPROVEMENTS NATURE CENTER PARK $69,293 $5,000 $0 $0 $0 $0 SPARGER PARK $0 $125,000 $0 $0 $0 $0 CITY PARK FIELD MAINTENANCE ENTRY IMPROVEMENTS $0 $11,500 $0 $0 $0 $0 KIDSVILLE RENOVATIONS $0 $10,000 $0 $0 $0 $0 CITYWIDE PLAYGROUND SAFETY SIGNS $0 $6,000 $0 $0 $0 $0 CITYWIDE PICNIC TABLE REPLACEMENT $0 $6,000 $0 $0 $0 $0 MC PHERSON PARK Phase I $0 $238,000 $0 $0 $0 $0 Phase I (Bond Sale Proceeeds) $196,673 $203,327 $0 $0 $0 $0 Phase II $0 $0 $0 $500,000 $0 $0 Phase III $0 $0 $0 $0 $0 $350.000 Phase IV $0 $0 $0 $0 $0 $245,000 CITY PARK ROAD EXTENSION $63,121 $20,000 $0 $0 $0 $0 PLEASANT RUN PRACTICE FIELD PARKING LOT $39,006 $0 $0 $0 $0 $0 PLEASANT RUN TRAIL $0 $0 $0 $0 $500,000 $0 PLEASANT RUN - MOVING LIGHTS $0 $0 $0 $0 $0 $0 PARK LAND PURCHASE (Bond Sale Proceeds) $400,000 $0 $0 $0 $0 $0 SENIOR CENTER FACILITY (Bond Sale Proceeds) $1,200,000 $0 $0 $0 $0 $0 FF&E AND RENOVATIONS $150,000 $0 $0 $0 $0 $0 OPEN AREA AND TRAIL DEVELOPMENT $0 $168,000 $0 $0 $300,000 $0 CITYWIDE IRRIGATION MONITORING SYSTEM $50,000 $135,000 $0 $0 $0 $0 CITYWIDE TRAIL SYSTEM GRANT MATCH $0 $0 $300,000 $0 $0 $0 TRAIL CONSTRUCTION $80,000 $100,000 $70,000 $0 $100,000 $0 TOTAL EXPENDITURES $3,233,192 $2,017,740 $1,365,018 $1,485,473 $1,889,806 $1,584,806 EXCESS REVENUES OVER EXPENDITURES $0 $151,178 $122,986 $132,157 $0 $0 ADD BACK .4 TIMES BOND COVERAGE RATIO $257,171 $258,547 $260,005 $257,278 $258,516 $258,516 ENDING FUND BALANCE $1,202,265 $805,596 $886,135 $893,088 $545,070 $536,114 ASSUMPTIONS: FY 2007: 1/2 OF CITY SALES TAX BUDGET PROJECTION / FY 2008 - 2011: 4% GROWTH DUE TO COLLEYVILLE BLVD.CONSTRUCTION McPherson Park I _~_ Colleyville, Texas +0--1---- ~id vs. B~!getPrice'-l \ ... ... . ..::- tn -i+~ I I I _~~~~ I I Items to consider removing for Value Engineering: Sketc;~Delet~nc.~~n--=t=~--- - $ 900.00 - ==--=--r---=::cI-=~E-~~--=--=~--- -"- -----1 ::::~:';:~::~i~::e~j .. _n.. ._~~~1::::~::1. .. ;~= ~----=!-===]--=----I---==_-=:__o-==~~= 00______ ---=- Ske~cb~:~';- W~~~~_nl='~~qific~ions ~te Pier)_~C- __ 20,245.00 ,_ __~__ 1--- - ---'--__----'-~o"'-----~ ______oo__~_ --I $ _~o___o~___j______o 0--- ~ke_~0~s_'~ ~J" 0 --~~~'!.l~-& Entry__t__ ___0~__~m~.-----!'b500.QQ._- _~oo___ --- I L I' , , AlteiniteLrhting pact:Cuci.J- .::.. .:.:p ... 28,06000F . ::_. . Q_~~te ~~rtcond_~Ig~iPm~nt, U~e]I~_ven~~~_o__+L____ 52,950.00 '_~__-:=--=~_~~ Wall MOdifi1cations n 1..1... -=t .-J :ot~;:~~::OOO,~ -354.:56.00 ----------t=-----r-t----+-- 0 0 i Items fro~ list abOVel to ~dd back based on new budget ~ers: -----~+------~ l-~~I-I I -~ --~--- ~-~ ______L__-------.1_ _ _ __- -~- - Add Drystat wall relrLsed g!.a~ing for Sketch "C" $ ~~ 00.00 __ Add parkiLot and associate~ W~lk ~ ~ _ ~_ ~~ 36,250.00~_ Add pa'ki7 Lot t,oj ~. --1:: ~ .6.224.00 Return to full size multi-purpose court wi surface coating I $ 20,100.00 Memat~rting_Addfonl --. ~LT-; 1.50000 i :a~i1ionAlr~i __I $ 107.78600 I ~---r- _TI 0 I--n-- Bid (25% of bid = $492,500.00) VE Amount New Base Bid Price New Base Bid Price Contingency (10%) New Base Bid plus Contengency Project Budget Additional Funds Needed Dean Deduct Price -- $ $ $ $ $ --1--$ $ 1,970,000.00 179,896.00 1,790,104.00 179,010.00 1,969,114.00 1,690,000.00 279,114.00 -----~+-~ -- o____~_ 0- -- -- Total to add back $ 174,960.00 City of Colleyville Parkland Dedication Committee , Meeting 11/6/2006 Agenda # 4 colleyville parks and recreation . . Department: Parks and Recreation Subject: Discussion and Consideration of Revising Chapter 11 Parkland Dedication of the Land Development Code A Planning and Zoning Commission member has recommended that staff consider revising Chapter 11 Park Land Dedication of the Land Development Code to clarify the collection of parkland dedication fees in residential districts. Chapter 11 permits the City to accept parkland fees in lieu of the dedication of parkland. Historically, the City has only assessed parkland fees for newly created lots that impact the parks system. Newly created lots that do not impact the parks system, such as open space lots, greenbelts, detention and retention lots, have been exempt from the assessment of parkland fees. The following is an excerpt from Chapter 11 Parkland Dedication: 11.5.C ALTERNATIVES TO LAND DEDICATION 3. Calculation of Fees The City Council shall establish an acreage land value cost figure to be used in calculating park fees. a. Residential Dwelling Unit Fees: Fees paid in lieu of dedication shall be based on the determined cost of 1 acre of land divided by twenty-five (25), for a resulting fee per residential dwelling unit of $1,802. b. Non-Residential Development Fees: The fee payment alternative for non-residential development shall be calculated by dividing the determined cost of one (1) acre of land by fifty-six, for a resulting fee per non-residential acre cost of $800 per acre. Staff recommends the following addition to Section 11.5.C.3: c. Parkland fees shall not be assessed or collected for lots that do not impact the parks system. Examples of lots that do not impact the parks system include, but are not limited to, open space lots, greenbelts, detention and retention lots. D Information Only D Procedural Change ~ Possible City Council Policy Recommendation ACTION TO BE TAKEN D Discussion Only Page L of J.