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Home My WebLink AboutCity Council-Agenda Packets-11/14/2006 i.ilY,ul City of Colleyville City Council Minutes City Council 100 Main Street Colleyville, Texas 76034 (817) 503-1000 www.colleyville.com em......,. (T'\:t./:~.-..,... ~(f; '<'h?) \ .. ::... > 1~:,.-;... Tuesday, November 14,2006 CITY COUNCIL CHAMBERS PRE COUNCIL MEETING EXECUTIVE SESSION 5:30 P.M. EXECUTIVE CONFERENCE ROOM THIRD FLOOR PC-1 Discussion of the composition of the Sidewalk Committee PC-2 Discussion of the proposed rate adjustment by IESI for refuse services and information on the franchise bid process PC-3 Presentation of the Quarterly Investment Report PC-4 Presentation of the Monthly Financial Report - October 2006 PC-5 Discussion of the November 14, 2006 regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter D Sec. 551.071 - Legal - Consultation with Attorney on Legal Issues Raised by Public Hearing or Action Items on the Agenda Sec. 551.071 - Legal - Brian K. Meroney vs. City of Colleyville Sec. 551.071 - Legal - George Hencinski and Rose Mary Hencinski vs. David C. Banning, Tamara S. Banning and City of Colleyville, Texas Sec. 551.072 - Property - Deliberate the purchase, lease, exchange or value of real property Sec. 551.087 - Economic Development - Discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay or expand within the City City of Colleyville Page 1 Printed on 11/10/2006 City Council City Council Minutes November 14, 2006 INVOCATION: Neda Moayad, Colleyville Baha'i Community PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle 2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - Resolution R-06-2774 3. CORRESPONDENCE, REPORTS OF MEETINGS ATTENDED BY THE COUNCIL AND CITY OFFICIALS AND ANNOUNCEMENTS, PROCLAMATIONS OR PRESENTATIONS 4. CONSENT: READING AND PUBLIC HEARING - Resolution R-06-2775 4a Approval of minutes of the regular City Council meeting of November 7, 2006 4b Approval of a construction contract with Jackson Construction for the Glade Road Paving and Drainage Improvement Project, in the amount of $2,750,581.50, and authorize the City Manager to execute the contract 4c Approval of a construction materials testing service contract with CMJ Engineering, Inc., for the Glade Road Paving and Drainage Improvements Project, in the amount of $44,956.00, and authorize the City Manager to execute the contract 4d Approval of a construction contract for McPherson Park with Dean Construction, in the amount of $1,970,249.27, and authorizing the City Manager to execute the contract 4e Approval of a change order for McPherson Park, Phase 1 with Dean Construction, in the amount of -$286,650.30, and authorize the City Manager to execute the change order 4f Approval of an Interlocal Agreement with Tarrant County for the installation of storm drain pipe at the intersection of John McCain Road and Marantha Court, and authorize the City Manager to execute the agreement 5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 5a 0-06-1598 Approval of a Zoning Change from AG-Agricultural to R30-Single Family Residential on 1.3 acres out of the Joseph White Survey located at 6405 Pleasant Run Road, Case Z-06-024 City of Colleyville Page 2 Printed on 11/10/2006 City Council City Council Minutes November 14, 2006 6. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 6a 0-06-1599 Approval of a Zoning Change from R40-Single Family Residential to R20-Single Family Residential on 5.105 acres out of the R.N. McEwing Survey located in the 1000 block of Lavaca Trail, Case Z-06-025 7. RESOLUTION(S): READING AND PUBLIC HEARING 7a R-06-2776 Approval of a request for a refund of a sidewalk escrow and waiver for the construction or escrow of funds for sidewalks on Lot 30, Block A of the Brook Meadows Addition located at 4402 Shadywood, Case G-06-029 7b R-06-2777 Approval to support increased funding for the Texas Recreation and Parks Account (TRPA) and the State park system 8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 9. REPORTS: Street Capital Improvement Plan Committee Minutes - October 5, 2006 Colleyville Sidewalk Committee Minutes - October 5, 2006 10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR THE MEETING OF NOVEMBER 14, 2006: READING AND PUBLIC HEARING - Resolution R-06-2778 11. ADJOURNMENT: I hereby certify the above agenda was posted on the bulletin boards at City Hall on Friday, November 10, 2006, by 5:00 p.m. ~. .~ Cynthia Singleton, TR C, CMC City Secretary Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 3 Printed on 11/10/2006 ~ -r(:,.;... City of Colleyville Agenda Briefing 100 Main Street Colleyville, Texas 76034 (817) 503-1 000 www.colleyville.com File Number: Version: 1 File Type: Pre Council Status: Pre Council Requester: Engineering Department File Name: Discussion of the composition of the Sidewalk Committee Agenda Date: 11/14/2006 Agenda No.: PC-1 Controlling Body: City Council Final Action: Attachments: Resolution R-92-753 · Resolution R-98-1414 . Resolution R-03-2267 . Colleyville Sidewalk Committee Roster History of Legislative File Version: Date: Acting Body: Action Text: 1 11/14/2006 City Council Title Discussion of the composition of the Sidewalk Committee Explanation This item provides the opportunity for the City Council to discuss and provide direction to staff concerning the composition, tenure, and frequency of meetings of the Sidewalk Committee. The Sidewalk Committee was originally intended to include up to fifteen members and did not include term limits for each individual. With the recent resignation of one committee member, the total number of citizens involved with the sidewalk committee has been reduced to five. In addition, there are no current provisions for new interested citizens to be placed on the committee by Council. At this time, staff is requesting input from Council regarding the preparation of a resolution that establishes the number of members that may serve on the Sidewalk Committee, associated terms of membership, and procedure for placement of individual citizens to serve on the committee. In February 1992, the City Council determined the need for citizens to assist staff in evaluating priorities for development of a system of sidewalks throughout the community. Accordingly, Council approved Resolution R-92-753, which created the Colleyville Sidewalk Priorities Task Force. Included in the resolution was a requirement for the task force to deliver a report with recommendations by May 5, 1992. In 1994, the City of Colleyville requested the area Parent Teacher Association (PTA) organizations in the elementary and middle schools provide a representative to serve on this task force. In September 1998, the City Council recognized the recreational importance of a system of pathways and trails which, would benefit the citizens of Colleyville. As a result, Resolution R-98-1414 was adopted as "The Colleyville Pathways: A Citywide Trail System for City of Colleyville Page 1 Printed on 11/9/2006 Agenda Briefing Continued Colleyville". Subsequently, City Council adopted Resolution R-03-2267, which formally changed the name of the sidewalk task force to the Colleyville Sidewalk Committee. Once again, the citizen committee was charged with establishing priorities and policies for the development of pedestrian sidewalks and trails. City of Colleyville Page 2 Printed on 11/9/2006 1 2 3 RESOLUTION R-92-153 4 WHEREAS, the city Council recognizes the importance of sidewalks in a community as an alternative to vehicle travel; and WHEREAS, the city council desires to achieve the maximum benefit to the community in the allocation of City and other resources for the construction and maintenance of sidewalks; and 5 6 7 8 WHEREAS, the city Council would like to involve the citizens of Colleyville in establishing priorities for the development of a system of sidewalks in the community; 9 10 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF COLLEYVILLE 11 RESOLVES THAT: Sec. 1. The Colleyville Sidewalk Priorities Task Force is hereby established, and shall consist of not more than fifteen members who shall be residents of Colleyville, with a staff member designated as liason by the city Manager; The primary objective of the Task Force shall be: 12 13 14 Sec. 2. 15 To prepare a list of sidewalk construction projects which ranks individual projects by priority for accomplishment by the City or by private interests. In preparing the prioritized list of sidewalk projects, the Task Force should consider factors such as: 16 17 Sec. 3. 18 19 Improved safety of pedestrians Anticipated number and type of sidewalk users The 1981 Master Plan and any available products of the Master Plan work now in progress Level of development of adjoining property and any identified prospects for developer participation The estimated cost of respective projects Any other factors which the Task Force can describe which might contribute to the accomplishment of its objective The Task Force shall meet as required to accomplish its objective and to deliver its final report and a. b. c. 20 d. 21 22 e. f. 23 24 Sec. 4. 25 26 10 1 2 Resolution R-92-753 Page 2 3 recommendations to the city council by May 5, 1992. 4 AND IT IS SO RESOLVED. 5 Passed and approved by a vote of day of February, 1992. 6 ATTEST: H~ ~iB city Secretary 7 8 9 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 Ii to on this 4th o CITY OF COLLEYVILLE j:;L Y71.(4" Ed McKnight Mayor Pro-Tem RESOLUTION R-98-1414 A RESOLUTION APPROVING THE MASTER TRAIL PLAN WHEREAS, the City Council supports the continued development and enhancement of a linear park system within the City of Colleyville; and WHEREAS, the City Council supports the development of a Master Plan for the Citywide Trail System for the City of Colleyville. NOW, THEREFORE, BE IT RESOLVED BY CITY COUNCIL OF THE CITY OF COLLEVYlLLE, TEXAS: Sec. 1. THAT the City Council approves the .Colleyville Pathways: A Citywide Trail System for Colleyville. " AND IT IS SO RESOLVED. PASSED BY A.YOTE OF ~AYFSt () NAYS. AND THIS THE /5!1J DAY OF~1998. () ABSTENTIONS ON ATTEST: tdaMkrO 12~~ Richard Newton Mayor J n Harris, TRMC, CMC City Secretary RESOLUTION R.Q3-2267 A RESOLUTION AMENDING RESOLUTION R-92-753 AND CHANGING THE NAME OF THE COLLEYVILLE SIDEWALK PRIORITIES TASK FORCE TO THE COLLEYVILLE SIDEWALK COMMlnEE WHEREAS, the City Council recognized the safety importance of sidewalks in a community as an alternative to vehicle travel, and approved Resolution R-92-753 on February 4, 1992 establishing the Colleyville Sidewalk Priorities Task Force; and WHEREAS, the City Council has also recognized the recreational importance of a system of trails in the community and approved Resolution R-98-1414 on September 15, 1998. that adopted ''The Colleyville Pathways: A Citywide Trail System for Colleyville" that identifies a citywide network of trails and pathways for pedestrians; and WHEREAS, the City Council desires to achieve the maximum benefit to the community in the allocation of City and other resources for the construction and maintenance of sidewalks and trails and all pedestrian pathways; and WHEREAS, the City Council would like to involve the citizens of Colleyville in establishing priorities and policies for the development of this pedestrian system in the community. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the name change of the Colleyville Sidewalk Priorities Task Force to the Colleyville Sidewalk Committee is hereby approved. AND IT IS SO RESOLVED. PASSED BY A VOTE OF .s- AYES, f) NAYS AND --IL ABSTENTIONS ON THIS THE~ DAY OF rt./'J'TI~ 2003. ATTEST: &ff~~ Cynthia Singleton, TRMC City Secretary ~ Colleyville Sidewalk Committee Meets on an as Needed Basis TERM: - Present Judy Atwood 2209 Norwalk Drive Colleyville, TX 76034 H: 817.858.9531 TERM: - Present VACANT Deena Dendy 4906 Cranbrook Drive East Colleyville, TX 76034 H: 817 .545.2176 TERM: - Present Nancy Jane Langford 4505 Bill Simmons Road Colleyville, TX 76034 H: 817.540.4646 TERM: - Present Gail Manion 3003 Meadowview Court Colleyville, TX 76034 H: 817.571.0250 ammanion@sbcalobal.net TERM: - Present Jack Olsen 7017 Shalimar Court Colleyville, TX 76034 H: 817.329.3903 F: 817.329.3928 cappvone@comcast.net TERM: - Present COUNCIL LIAISON Tony Licata 5600 Creekside Court Colleyville,TX 76034 H: 817.545.4211 licatat@ci.collevville.ix.us Revised 11-08-06 <:~~.5'1 ~ ",;;,;:. City of Colleyville Agenda Briefing 100 Main Street Colleyville, Texas 76034 (817) 503-1000 www.colleyville.com File Number: Version: 1 Requester: Budget and Administrative Services File Name: Discussion of the proposed rate adjustment by IESI for refuse services and information on the franchise bid process File Type: Pre Council Agenda Date: 11/14/2006 Agenda No.: PC-2 Status: Pre Council Controlling Body: City Council Final Action: Attachments: IESI Request for Rate Adjustment.pdf. Colleyville Commercial Container Matrix.pdf. Area City Residential Refuse and Recycling Rates.pdf. Refuse Franchise Timeline.pdf History of Legislative File Version: Date: Acting Body: Action Text: 11/14/2006 City Council Title Discussion of the proposed rate adjustment by IESI for refuse services and information on the franchise bid process Explanation This is an opportunity for staff to present IESl's proposed rate adjustment and allow for City Council discussion. IESI is requesting a rate adjustment to refuse and recycling fees for all customer classifications. The proposed rate adjustment notification and supporting documents are attached. Per Section 3.3 of the Refuse and Recycling Franchise Agreement (Ordinance 0-02-1350), IESI is eligible after the third anniversary date of the execution of the agreement, to submit a written request for a fee adjustment. The third anniversary date was August 2005. Per the franchise agreement, any request for a rate adjustment cannot exceed the previous twelve-month average Consumer Price Index (CPt). According to the U.S. Department of Labor, Bureau of Labor Statistics, the previous twelve-month average CPI was 3.97%. Consistent with Section 3.3 language, staff recommends a rate adjustment of 3.97% consistent with the twelve-month average CPI. With a 3.97% increase, Colleyville resident's monthly billing would increase from $7.94 to $8.25 if approved by the City Council. Colleyville would continue to remain the fourth lowest residential refuse and recycling rate compared to area cities even with a rate adjustment. For comparative purposes, prior to the IESI franchise award in 2002 the residential refuse and recycling rate was $9.07. Attached is a comparison of peer cities and their respective refuse and recycling rates for residential customers. Customer service satisfaction from IESI continues to meet City expectations. While staff City of Colleyville Page 1 Printed on 11/10/2006 Agenda Briefing Continued has not provided for a formal presentation by IESI, representatives will be available to answer questions by the City Council. The proposed adjustment is for residential refuse and recycling rates as well as commerical and industrial rates. Staff anticipates making a formal recommendation for the proposed rate adjustment at the December 5, 2006 City Council meeting. Additionally, the agenda item is an opportunity to present to City Council the proposed timeline for the refuse and recycling franchise bid. The current franchise with IESI expires on August 31, 2007. Staff will be preparing a bid document over the next several months in anticipation of bidding to occur in May 2007. The attached chart outlines the tentative timeline as staff proceeds with the franchise bid. This update is the first of several regarding this item. Most recently, the City participated in a citizen survey addressing a number of refuse delivery questions. As the survey is compiled, staff anticipates providing a presentation at the December 19 Pre Council meeting. City of Colleyville Page 2 Printed on 11/10/2006 IESI TX Corporation 10/5/06 Mr. Bill Lindley City of Colleyville I 00 Main Street Colleyville, Texas 76034 Re: Garbage Collection Rates Dear Mr. Lindley: IESI truly appreciates your business and takes great pride in providing your community the highest level of service at the most affordable price. Since the beginning of our contract in 2002 industry costs have continued to climb at a rate over and above the nonnal Consumer Price Index. Fuel prices alone have increased from $1.36 per gallon in 2002 to an average price $2.72 per gallon in 2006. Energy and steel prices continue to rise and are effecting our operations dramatically in regards to replacement capital and operating income. In order for IESI to continue to purchase replacement capital and maintain in good standing with the financial aspect of our operations we are respectfully requesting your approval of a rate adjustment. IES I is requesting a sixty-seven cent ($0.63) increase in the monthly residential rate from $7.94 per home per month to $8.57 per month per resident. In addition, IESI proposes a 7.92% increase in the commercial & industrial roll off rates. Attached are documents relating to our request and we look forward in working through this with you and your staff. In closing, IESI appreciates our business relationship and looks forward to the opportunity to continue to serve the City of ColIeyville. As we approach the conclusion of our five year partnership we will be available to assist you in preparation of the upcoming bid process. IESI will provide you with all of the information necessary to complete a thorough and well infonnative RFP. I look forward to visiting with you and your city council and will be available to answer any questions you have regarding this request. Please do not hesitate to call me if you have any questions or need information at 817-547-9014. We truly value and appreciate your business. Sincerely, 8-1 ~kvvv Bob Koeis District Manager 4001 Old Denton Rd, Fort Worth, Texas 76117 (817) 547-9014 .... m n ~ :E ~ ." n !; g :I: ::J ~ 2- 0 a Ql t"l I'D ro ro @ fa 8" ; i ~ .., :E Ci' CiJ 3 VI Ci' ~. ~. "' :E 3 AI IC Ql E '< :G if I'D ;:+ ~ 0 Ci' n ~ Vi ;:+ ~ - Z =r ..,.. 0 ~ - ~ or 3 l.O g ro y~ ; 10\ ...... , :~ 0 , co :?O 1: in ,"'" N ...... .\0 ...., :...., ~ :...., .i :2 itn .tn ~ :w I. .N ..... I.n N ~ N " N 'W W W '..... N I.n III c: I'D ~ ::J ~ ,.. iN IN !: C ;~ ~ .N N :~ N 'N N < Z 'X >< 'X ,x :X X :x 'X .... S' n .... " ~ r- =u S 0 I ~ , ,~ ... l~ :!"'" iN :N ;..... W t"l m :V1 .~ N !~ 'N ii' n ... :w 'N W co IN .co I.. .. .._~, _._-~ 0 .. .' ,-....-. ..t......_ .to ~ . ... '..... I..... '..... " :..... ..... 0 ...... ..... ...... co ~ ~ i..... 0 ... 'N '0 ;~ i :N iO ~..... 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Consumer Price Index - All Urban Consumers Series Id: CUUR0300SAO,CUUS0300SAO Not Seasonally Adjusted Area: South urban Item: All items Base Period: 1982-84==100 Year Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dee Annual HJl 1996 151.1 151.5 152.4 153.2 153.5 154.0 154.0 154.1 154.5 154.9 155.1 155.1 153.6 15, 1997 155.7 156.1 156.5 156.7 156.6 157.0 157.0 157.1 157.5 157.8 157.8 157.3 156.9 151 1998 157.6 157.8 158.2 158.5 158.8 159.1 159.3 159.5 159.5 159.8 159.6 159.6 158.9 15: 1999 159.9 160.0 160.6 161.5 161.6 161.7 162.2 162.6 163.2 163.6 163.5 163.6 162.0 161 2000 164.1 164.8 166.5 166.7 166.7 167.5 168.0 168.0 168.5 168.5 168.6 168.4 167.2 161 2001 169.3 170.2 170.6 171.4 171.7 172.2 171.6 171.5 172.2 171.7 171.0 170.3 171.1 171 2002 170.6 171.0 172.1 173.1 173.2 173.5 173.6 173.8 174.2 174.9 174.9 174.6 173.3 17. 2003 175.1 176.4 177.5 177.4 176.8 177.2 177.3 177.9 178.3 178.1 177.5 177.5 177.3 171 2004 178.2 179.1 180.1 180.9 182.0 182.9 182.6 182.6 182.8 183.7 183.7 183.3 181.8 181 2005 183.6 184.7 185.9 187.3 187.3 187.8 188.5 189.4 192.0 192.5 190.7 190.1 188.3 181 2006 191.5 191.8 192.8 194.7 195.5 196.3 197.0 197.1 , 19: Frequently Asked Questions I Freedom of Information Act I Customer Survey e.rivCJcy 8t Security Statement I Linkln9 to Our Site I Accessibility u.s. Bureau of Labor Statistics Phone: (202) 691-5200 Postal Square Building Fax-on-demand: (202) 691-6325 2 Massachusetts Ave., NE Data Questions: blsdCl!~~_staff@bls.gov Washington, DC 20212-0001 Technical (web) questions: w.t~ma!itlr@bls.gov Other comments: feedbac:k@bls.gov Gulf Coast No 2 Diesel Retail Sales by All Sellers (Cents per Gallon) Page 1 of 1 I::\Qme > Pelroleum > NaviS/alar Energy Information Administration m,r;,"rl f"'I"'~-:" S.'il"M.:.~ (rr:C1 :.'ltl LJ.s: G(I..ll(,'lll~I,'I~ p~ 1tavi94(()'l, [1:::!IJa ~ Energy Glossary Note: These data are available in spreadsheet format by clicking the "Oownload Series History" link on the previous page lWlth drop. down menu bar al top). I View History: 0 Weekly <!) Monthly o Annual I Gulf Coast No 2 Diesel Retail Sales by All Sellers (Cents per Gallon) Year Jan Feb Mar Apr May Jun Jut Aug Sep Oct Nov Dee 1994 106.5 \06.4 105.4 106.2 107.6 \09.2 108.9 108.\ 109.2 \07.4 1995 \05.9 \05.0 104.6 106.6 108.6 108.0 106.0 \06.3 \08.4 107.2 107.3 108.5 1996 \10.6 \\0.5 115.1 \22.7 120.\ \14.1 111.9 114.9 121.5 128.8 128.1 127.1 1997 125.5 \23.0 \17.6 \\5.9 \15.6 1\4.5 \\2.6 \\3.9 113.0 115.7 116.2 \\4.1 1998 110.2 \06,5 \04.1 104.5 \04.4 \01.7 100.7 98.5 99.8 101.7 99.7 94.5 1999 94.0 93.4 96.4 104.3 103.6 102.8 108.2 113.2 \\8.1 1\9.0 \21.8 \25.7 2000 132.1 139.4 \42.6 \36.9 136.9 136.8 139.0 142.8 \58.6 158.0 157.4 149.6 2001 145.7 \44.1 133.9 135.8 142.0 143.3 134.5 133.\ 14\.4 \28.4 1\9.9 112.3 2002 1\2.\ \12.2 \20.0 \27.3 \27.2 \24.7 126.2 \29.0 136.9 143.0 136.3 137.7 2003 \45.9 162.\ 163.7 \44.3 137.5 136.7 \38.3 \43.5 140.7 142.8 \43.\ 144.2 2004 151.6 153.0 156.8 161.6 \65.4 163.4 166.9 178.0 187.1 207.3 208.0 193.9 2005 190.6 195.8 214.8 222.6 215.0 225.6 231.4 242.1 276.6 310.7 255.3 242.4 2006 243.4 244.5 251. 9 268.1 281.5 283.4 288.0 295.2 270.1 Updated on 10/2/2006 Source: U.S. Energy Information Administration Contact Us Feedback Privacy/Security Jobs . About Us Colleyville Commercial Container Matrix Proposed Pick-upl Adjusted Current # of SIZE Week Current Rate Rate Containers 2 cu yd 1x $40.67 $42.28 27 2x $64.39 $66.95 8 3x $88.11 $91.61 1 4x $111.85 $116.29 1 5x $134.43 $139.77 0 6x $158.16 $164.44 0 37 3cu yd 1x $50.83 $52.85 25 2x $84.73 $88.09 7 3x $119.75 $124.50 2 4x $153.65 $159.75 0 5x $188.66 $196.15 0 6x $222.55 $231.39 0 34 4cu yd 1x $62.14 $64.61 25 2x $102.81 $106.89 13 3x $144.61 $150.35 0 4x $185.28 $192.64 0 5x $227.08 $236.10 0 6x $267.75 $278.38 0 38 6cu yd 1x $84.73 $88.09 25 2x $137.83 $143.30 13 3x $192.05 $199.67 3 4x $247.41 $257.23 1 5x $302.77 $314.79 1 6x $356.99 $371.16 0 43 8cu yd 1x $107.32 $111.58 24 2x $176.32 $183.32 21 3x $245.15 $254.88 12 4x $312.94 $325.36 1 5x $381.84 $397.00 16 6x $450.76 $468.66 6 80 fA Q) ... C'CI a::: ~ .- - ~ (.) Q) a::: "C s:: C'CI CI) fA ::::J 't- CI) a::: - co +:: s:: CI) "C .- fA CI) a::: ~ (.) 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CD ~ ...... ro 0) .9 "0 $ Co E CD ..... ..... ro ::= ro U5 ~ >- >- "'=t 0) r..: ~ J1? .~ ~ o o REFUSE AND RECYCLING FRANCHISE CONTRACT RFP PROCESS DATE COMMENTS COMPLETED Present Pre-Council Agenda to discuss timeline; Begin to schedule meetings with each councilmember to November 2006 discuss refuse in preparation of RFP process Meet with refuse companies to talk about anticipation of council accepting proposals, new technology, how other cities are picking up trash, recycling, November 2006 commercial/residential trends proviCle the 2002 RFP to all proviClers for review; Host Januarv 2007 workshop for vendor comments on RFP March 2007 Bill, Dal, and Stephen meet to discuss existing franchise agreement, desires for new franchise agreement, additions/deletions that would like to be made, game plan, schedule April 2007 Develop preliminarv refuse/recyclina RFP Mid April 2007 Meet to discuss anv final revisions to RFP Resolution authorizing request for proposals at May 1 May 1. 2007 City Council meeting May 7, 2007 Leaal advertisement of RFP published May 14, 2007 Second leoal advertisement of RFP published June 4, 2007 Deadline for RFP June 5 - July 2 Evaluation of RFP July 3, 2007 1 st readina of franchise and contract ordinances Julv 17, 2007 2nd readino of franchise and contract ordinances AUQust2007 Transition Period September 2007 New contract beoins City of Colleyville Agenda Briefing 100 Main Street Colleyville, Texas 76034 (817) 503-1000 www.colleyville.com File Number: File Type: Pre Council Version: 1 Agenda Date: 11/14/2006 Requester: Finance Department Agenda No.: PC-3 File Name: Presentation of the Quarterly Investment Report Attachments: Quarterly Investment Report.pdf Status: Pre Council Controlling Body: City Council Final Action: History of Legislative File Version: Date: Acting Body: Action Text: 1 11/14/2006 City Council Title Presentation of the Quarterly Investment Report Explanation During the period of July 1, 2006 through September 30, 2006, the City of Colleyville had an average of $36,477,717 invested on a daily basis, which earned $446,857, with an average yield of 4.91 %. The average yield on investments for this quarter is up .50% from the prior quarter's average of 4.41 %. As of September 30, 2006, the City had $39,068,486 invested in the LOGIC Investment Pool and various debt instruments in the following percentages: LOGIC Investment Pool - 33.04%, Treasury Notes - 29.31%, FHLB Notes - 13.41%, FNMA Notes - 10.80%, FHLMC Notes - 6.49%, FNMA Discount Note - 3.56%, FHLMC Discount Note - 3.39%. These percentages are within the guidelines for portfolio diversification in the City's investment policy. The market value of the City's investments on September 30, 2006 was $25,923,243, as compared to a purchase price of $25,746,329 (this excludes LOGIC Investment Pool). The Colleyville Economic Development Corporation currently holds a Treasury Note ($525,000) with a market value of $521,493. Additionally, $1,481,738 was invested in the Corporation's name in the LOGIC Investment Pool. These funds earned interest of $25,691 for the quarter. Attached in the report is the allocation of the City's investments and the LOGIC Investment Pool by fund, market value of investments held during the quarter, and quarterly investment earnings by investment. Also incorporated in the report, is information compiled by the LOGIC Investment Pool to meet investment legislation requirements. City of Colleyville Page 1 Printed on 11/7/2006 QUARTERLY INVESTMENT REPORT OUTSTANDING INVESTMENTS AT SEPTEMBER 30, 2006 PURCHASE PAR MARKET VALUE MATURITY YIELD ON PRICE VALUE @ 9/30/08 DATE INVESTMENT TREASURY NOTE $1,162,938 $1.200,000 $1,197,660 10/31/2006 3.485% FHLMC DISCOUNT $1,265,918 $1,325,000 $1,318,692 11/14/2006 4.626% FHLB NOTE $1.130,450 $1,140,000 $1,136.078 12/22/2006 4.650% TREASURY NOTE $1,231.250 $1,250.000 $1,243,800 12/31/2006 4.330% FNMA NOTE $877,913 $900,000 $890,442 2/15/2007 4.920% FHLB NOTE $980,188 $1,000,000 $990,310 2/16/2007 5.180% TREASURY NOTE $1,169,607 $1,185,000 $1,177,084 2/28/2007 4.720% TREASURY NOTE $1,091,922 $1,100.000 $1,093,081 3/31/2007 4.361% TREASURY NOTE $791.375 $800,000 $794,968 3/31/2007 4.868% FHLMC NOTE $1,099.941 $1,110,000 $1,103,595 4/2/2007 5.160% TREASURY NOTE $1,179,314 $1,194,000 $1,184,579 4/30/2007 4.904% FHLB NOTE $883.359 $900,000 $888,192 5/15/2007 4.573% FNMA NOTE $907,265 $920,000 $912,235 5/15/2007 5.439% FNMA DISCOUNT $1.323,241 $1.390.000 $1,323,016 8/31/2007 5.200% TREASURY NOTE $1,186,390 $1.200,000 $1,189,824 8/31/2007 5.090% FMNA NOTE $1,097.019 $1,100,000 $1,098,284 9/14/2007 5.210% FHLMC NOTE $921,652 $925,000 $925,009 10/24/2007 5.400% TREASURY NOTE $1,010,045 $1,020.000 $1,012,952 10/31/2007 4.950% FHLB NOTE $1.153.908 $1,200.000 $1,163.256 12/26/2007 5.361% FHLMC NOTE $500.000 $500.000 $500,250 12/28/2007 5.461% TREASURY NOTE $1,249,805 $1,250.000 $1,251,813 4/30/2008 4.880% FHLB NOTE $992,730 $1,000,000 $996,250 5/9/2008 5.440% TREASURY NOTE $1,250,000 $1,250,000 $1,252,350 5/31/2008 4.870% FNMA NOTE $1,270,100 $1,300,000 $1.281,722 6/16/2008 5.487% TOTAL OUTSTANDING INVESTMENTS $25,746.329 $26,159,000 $25,923.243 CITY OF COLLEYVILLE BALANCES AT SEPTEMBER 30. 2006 INVESTMENT PURCHASES LOGIC INVESTMENT POOL $26.159,000 $12,909,486 TOTAL CITY INVESTMENTS HELD AT SEPTEMBER 30. 2006 $39,068,486 COLLEYVILLE ECONOMIC DEVELOPMENT CORPORATION BALANCES AT SEPTEMBER 30, 2006 INVESTMENT PURCHASES LOGIC INVESTMENT POOL (OPERATING: $918.806/2005 BOND FUND: $562,932) $519.176 $1,481,738 TOTAL CEDC INVESTMENTS HELD AT SEPTEMBER 30, 2006 $2,000,914 TOTAL INVESTMENTS HELD BY CITY OF COLLEYVILLE lAND COLLEYVILLE ECONOMIC DEVELOPMENT CORP AT SEPTEMBER 30, 2006 $41,069,400 INTEREST EARNINGS ON CITY OF COLLEYVILLE INVESTMENTS JULY 1 - SEPTEMBER 30, 2006 PURCHASE PAR MATURITY YI ELD ON INTEREST DAYS IN QUARTER PRICE VALUE DATE INVESTMENT EARNED FNMA NOTE $1,251,674 $1,260,000 7/21/2006 4.060% $2,603 $275.093 FNMA NOTE $1,100.688 $1,100.000 7/28/2006 2.885% $2,348 $326.578 TREASURY NOTE $1.190,438 $1,200,000 7/31/2006 3.405% $3,358 $392,452 FHLB NOTE $1,449,346 $1,470,000 8/15/2006 3.950% $7,159 $716.710 FHLB NOTE $500,000 $500,000 8/30/2006 3.092% $2.541 $329,670 TREASURY BILL $500,229 $510,000 8/31/2006 4.660% $3,972 $335,318 TREASURY NOTE $1,430,704 $1,450.000 8/31/2006 3.790% $9,184 $959,043 FHLMC NOTE $1,299.594 $1.300,000 9/15/2006 3.646% $9.869 $1,085,375 TREASURY NOTE $1,182,938 $1,200,000 10/31/2006 3.485% $10,426 $1,182,938 FHLMC DISCOUNT $1,265,918 $1.325,000 11/14/2006 4.626% $15.282 $1,265,918 FHLB NOTE $1.130,450 $1,140,000 12/22/2006 4.650% $13,216 $1,130,450 TREASURY NOTE $1,231,250 $1,250,000 12/31/2006 4.330% $13,494 $1,231,250 FNMA NOTE $877,913 $900,000 2/15/2007 4.920% $11.040 $877.913 FHLB NOTE $980.188 $1,000,000 2/16/2007 5.180% $12,915 $980,188 TREASURY NOTE $1,169,607 $1,185.000 2/28/2007 4.720% $13,945 $1,169,607 TREASURY NOTE $1,091.922 $1,100,000 3/31/2007 4.361% $11,960 $1.091,922 TREASURY NOTE $791,375 $800,000 3/31/2007 4.668% $9,709 $791,375 FHLMC NOTE $1,099.941 $1.110,000 4/2/2007 5.160% $14.280 $1,099,941 TREASURY NOTE $1,179,314 $1,194.000 4/30/2007 4.904% $14,598 $1,179,314 FHLB NOTE $883,359 $900.000 5/15/2007 4.573%. $10,261 $883,359 FNMA NOTE $907,265 $920,000 5/15/2007 5.439% $12,475 $907.265 FNMA DISCOUNT $1,323,241 $1,390,000 8/31/2007 5.200% $2,970 $218.117 TREASURY NOTE $1,186,390 $1,200,000 8/31/2007 5.090% $5.020 $391,117 FMNA NOTE $1,097,019 $1,100,000 9/14/2007 5.210% $14,288 $1,097,019 FHLMC NOTE $921,652 $925.000 10/24/2007 5.400% $12.453 $921,652 TREASURY NOTE $1,010,045 $1,020,000 10/31/2007 4.950% $12.588 $1,010,045 FHLB NOTE $1,153,908 $1,200,000 12/2612007 5.361% $11,280 $811,540 FHLMC NOTE $500,000 $500,000 12/28/2007 5.461% $3.441 $252,747 TREASURY NOTE $1,249.805 $1,250,000 4/30/2008 4.880% $5,181 $425,758 FHLB NOTE $992,730 $1,000,000 5/9/2008 5.440% $6,856 $501,820 TREASURY NOTE $1,250,000 $1.250,000 5/31/2008 4.870% $5,170 $425,824 FNMA NOTE $1,270,100 $1,300,000 6/1612008 5.467% $13,875 $990,957 TOTAL INTEREST EARNED ON CITY INVESTMENTS HELD 7-1-06 THROUGH 9-30-06 $297,959 $25,258,275 iJ)q >- <Il 0 W 0 M ~ ~ W ~ ~ ~ '" "- o ~ ~ ~ ~ ~ ~ ~ ~ '" "- >- '" ~ ~ ~ ~ > @ <Il W o <Il <Il 0 << :3 a:: I Il. 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IMP FEES $270,096.85 003-1204 BEDFORD LAKES/SOMERSET $213,010.46 003-1209 PECAN PARK II DRAINAGE ESCROW $3,361.65 003-1212 GLADE RD/PLEAS RUN CHURCH ESCROW $29,703.13 003.1216 BOGART/HIDDEN OAKS/SANDLIN $253,099.96 003-1217 CHURCH STREET CULVERT ESCROW $8,092.12 003-1228 PLEASANT RUN HARDAGE ESTATES/ESC $41,258.85 003-1229 GLADE RD SUMMERBROOK $54,461.37 003-1231 LAKEWOOD ESCROW $23,292.37 003.1236 E. GLADE CRANBROOK ESCROW $110,060.34 003-1237 E. GLADE ASHMORE I ESCROW $49,086.80 003-1239 GLADE POINTS LANDSCAPE ESCROW $4,326.54 003-1247 GLADEIWAYSIDE ESCROW $39,634.93 003-1250 REATTA PLACE $89,791.55 003-1257 ASHMORE II A GLADE RD ESCROW $26,252.63 003.1268 MILL CREEK! GLADE ESCROW $28,561.36 003-1271 ASHMORE III/ GLADE ESCROW $59,417.76 003-1278 GLADE RD/ASHMORE liB ESCROW $33,627.37 003.1301 LAKEWOOD PH IV $73,475.42 003-1304 VILLAS DEL MAR $55,012.07 003.1307 SPRING GARDEN $88,967.17 003.1313 APPLEBEE'S $41,749.43 003.1319 REMINGTON PARK $152,269.63 003.1323 SHAll MAR $66,353.08 003-1325 PECAN GARDENS $28,930.37 003-1330 REMINGTON PARK $72,411.36 003-1357 CITGO/LD LOCKETT $53,978.88 003-1360 REMINGTON PARK PH III $74,844.43 003-1404 TANGLEWOOD $24,810.36 003-1418 CLAIRMONT-PH II $139,359.05 004.1172 DEBT SERVICE FUND $528,492.73 005-1172 VOLUNTARY PARK FUND $721,703.70 011-1172 LIBRARY DONATIONS FUND $327,355.33 012-1172 PARK LAND DEDICATION FUND $2,030,013.59 017-1136 95 BONDS.DRAINAGE $178.51844 017-1172 DRAINAGE FUND OPERATING $469,630.86 024.1172 CEDC OPERATING $519,175.78 026-1172 TIF OPERATING $202,332.40 PER GENERAL LEDGER $26,265,503.56 VALUE AT MATURITY $26,684,000.00 OUTSTANDING INVESTMENTS AT 9-30-06 INVESTMENT TREASURY TREASURY FHLMC FHLB TREASURY TREASURY NOTE NOTE DISCOUNT NOTE NOTE NOTE DATE ACQUIRED 30-Apr-05 31-0ct-05 15-Nov-Q5 15-Dec-05 03-Jan-06 03-Jan-06 MATURITY DATE 31-0ct-06 31-Dec-06 14-Nov-Q6 22-Dec-06 31-Mar.07 28-Feb-07 26 WEEK T-BILL AUCTION DISCOUNTIWEEK OF PURCHASE 2.880% 4.065% 4.195% 4.180% 4.200% 4.200% YIELD TO MATURITY 3.485% 4.3300/0 4.626% 4.650% 4.361% 4.367% ACCOUNT ALLOCATION OF INVESTMENT 001-1172 GENERAL FUND OPERATING 181,886.49 244,626.60 583,823.01 002-1166 UTILITY DEBT SERVICE RESERVE 35,922.01 138,196.95 29,857.35 002-1169 98 REVENUE BONDS 002-1172 UTILITY FUND OPERATING 434,980.76 586,997.05 55,434.31 218.411.15 402,244.94 002-1174 WATER IMPACT FEE 239,996.83 29,071.65 002-1178 CUSTOMER DEPOSITS 003-1173 SERVICE AREA I - IMP FEES 45,214.61 38,499.47 003-1180 BEDFORD BRIDGE ESCROW 31,684.08 003-1182 PLEASANT RUN LAUREL OAKS 003-1188 TOWN CENTERlHWY26 003-1192 MCDONWELL WOODS EST ESCROW 003-1200 LONG WOOD-PARKING ESCROW 003-1203 SERVICE AREA II - IMP FEES 105,853.93 003-1204 BEDFORD LAKES/SOMERSET 003-1209 PECAN PARK II DRAINAGE ESCROW 003-1212 GLADE RD/PLEAS RUN CHURCH ESCROW 29,703.13 003-1216 BOGART/HIDDEN OAKS/SANDLIN 003-1217 CHURCH STREET CULVERT ESCROW 003-1228 PLEASANT RUN HARDAGE ESTATES/ESC 41,258.85 003-1229 GLADE RD SUMMERBROOK 003-1231 LAKEWOOD ESCROW 23,292.37 003.1236 E. GLADE CRANBROOK ESCROW 003-1237 E. GLADE ASHMORE I ESCROW 003-1239 GLADE POINTS LANDSCAPE ESCROW 003-1247 GLADEIWAYSIDE ESCROW 003-1250 REATTA PLACE 003-1257 ASHMORE II A GLADE RD ESCROW 003-1268 MILL CREEK! GLADE ESCROW 003-1271 ASHMORE III/ GLADE ESCROW 59,417.76 003-1278 GLADE RD/ASHMORE liB ESCROW 003-1301 LAKEWOOD PH IV 003-1304 VILLAS DEL MAR 003-1307 SPRING GARDEN 003-1313 APPLEBEE'S 41,749.43 003-1319 REMINGTON PARK 152,269.63 003-1323 SHAll MAR 66,353.08 003-1325 PECAN GARDENS 003.1330 REMINGTON PARK 003-1357 CITGOILD LOCKETT 003.1360 REMINGTON PARK PH III 003-1404 T ANGLEWOOD 003-1418 CLAIRMONT-PH II 004-1172 DEBT SERVICE FUND 310,483.93 005-1172 VOLUNTARY PARK FUND 62,053.31 153.228.79 72,095.51 011-1172 LIBRARY DONATIONS FUND 10.623.68 40,641.22 012-1172 PARK LAND DEDICATION FUND 747,956.74 16,291.80 363,657.85 208,774.20 017-1136 95 BONDS-DRAINAGE 017-1172 DRAINAGE FUND OPERATING 99,925.38 024-1172 CEDC OPERATING 519.175.78 026.1172 TIF OPERATING PER GENERAL LEDGER $1,182.937.50 $1,231,250.00 $1,265,918.25 $1,130,450.22 $1.091,921.88 $519,175.78 VALUE AT MATURITY $1.200,000.00 $1,250,000.00 1,325,000.00 $1.140.000.00 $1,100,000.00 $525,000.00 OUTSTANDING INVESTMENTS AT 9-30-06 INVESTMENT FHLB FNMA TREASURY TREASURY FHLB TREASURY NOTE NOTE NOTE NOTE NOTE NOTE DATE ACQUIRED 17-Jan-06 15-Feb-06 28-Feb-06 31-Mar-06 28-Apr-06 30-Apr-06 MATURITY DATE 15-May-07 15-Feb-07 28-Feb-07 31-Mar-07 16-Feb-07 30-Apr-07 26 WEEK T-BILL AUCTION DISCOUNTiWEEK OF PURCHASE 4.250% 4.500% 4.545% 4.600% 4.635% 4.635% YIELD TO MATURITY 4.573% 4.920% 4.720% 4.868% 4.904% 4.904% ACCOUNT ALLOCATION OF INVESTMENT 001.1172 GENERAL FUND OPERATING 64.319.49 791,375.00 736.965.42 002-1166 UTILITY DEBT SERVICE RESERVE 14.450.59 002-1169 98 REVENUE BONDS 002-1172 UTILITY FUND OPERATING 320,974.43 92,142.17 686,480.81 980.188.00 29.036.29 002-1174 WATER IMPACT FEE 66,576.68 288,206.25 002-1178 CUSTOMER DEPOSITS 28.085.57 003-1173 SERVICE AREA I . IMP FEES 151,000.85 186,001.86 003-1180 BEDFORD BRIDGE ESCROW 003-1182 PLEASANT RUN LAUREL OAKS 003-1188 TOWN CENTERlHWY26 33,127.53 003-1192 MCDONWELL WOODS EST ESCROW 003-1200 LONG WOOD-PARKING ESCROW 003-1203 SERVICE AREA II - IMP FEES 164,242.92 003-1204 BEDFORD LAKES/SOMERSET 003-1209 PECAN PARK II DRAINAGE ESCROW 003-1212 GLADE RD/PLEAS RUN CHURCH ESCROW 003-1216 BOGART/HIDDEN OAKS/SANDLIN 003-1217 CHURCH STREET CULVERT ESCROW 003-1228 PLEASANT RUN HARDAGE ESTATES/ESC 003-1229 GLADE RD SUMMERBROOK 003-1231 LAKEWOOD ESCROW 003-1236 E. GLADE CRANBROOK ESCROW 003-1237 E. GLADE ASHMORE I ESCROW 003-1239 GLADE POINTS LANDSCAPE ESCROW 003-1247 GLADEiWAYSIDE ESCROW 003-1250 REA TT A PLACE 89,791.55 003-1257 ASHMORE II A GLADE RD ESCROW 003-1268 MILL CREEK/ GLADE ESCROW 003-1271 ASHMORE III/ GLADE ESCROW 003-1278 GLADE RD/ASHMORE liB ESCROW 003-1301 LAKEWOOD PH IV 003-1304 VILLAS DEL MAR 55,012.07 003-1307 SPRING GARDEN 003-1313 APPLEBEE'S 003-1319 REMINGTON PARK 003-1323 SHAll MAR 003-1325 PECAN GARDENS 003-1330 REMINGTON PARK 003-1357 CITGO/LD LOCKETT 53.978.88 003.1360 REMINGTON PARK PH III 74,844.43 003-1404 TANGLEWOOD 24.810.36 003-1418 CLAIRMONT-PH II 004-1172 DEBT SERVICE FUND 005-1172 VOLUNTARY PARK FUND 141,347.08 011-1172 LIBRARY DONATIONS FUND 102,338.81 012-1172 PARK LAND DEDICATION FUND 326.078.56 82,569.68 017-1136 95 BONDS-DRAINAGE 017-1172 DRAINAGE FUND OPERATING 65,005.63 30,472.29 024-1172 CEDC OPERATING 026-1172 TIF OPERATING 202,332.40 PER GENERAL LEDGER $883.358.85 $877,913.10 $1,169,606.85 $791,375.00 $980,188.00 $1.179.313.80 VALUE AT MATURITY $900,000.00 $900.000.00 $1,185,000.00 $800,000.00 $1,000,000.00 $1.194.000.00 OUTSTANDING INVESTMENTS AT 9-30-06 INVESTMENT FHLMC TREASURY FNMA FNMA FHLMC FNMA BOND NOTE NOTE NOTE NOTE NOTE DATE ACQUIRED 05-May-06 15-May-06 22-May-06 15-Jun-06 16-Jun-06 21-Jul-06 MATURITY DATE 02-Apr-07 31-001-07 14-Sep-07 15-May-07 24-001-07 16.Jun~08 26 WEEK T-BILL AUCTION DISCOUNTIWEEK OF PURCHASE 4.780% 4.830% 4.820% 4.925% 4.925% 5.090% YIELD TO MATURITY 5.160% 4.950% 5.210% 5.439% 5.400% 5.487% ACCOUNT ALLOCATION OF INVESTMENT 001-1172 GENERAL FUND OPERATING 1,099,940.63 1,010,044.80 1.097,019.00 86,317.88 114,002.07 002-1166 UTILITY DEBT SERVICE RESERVE 313,749.02 002-1189 98 REVENUE BONDS 002-1172 UTILITY FUND OPERATING 197,635.70 337.960.55 384.148.80 002-1174 WATER IMPACT FEE 204,475.63 002-1178 CUSTOMER DEPOSITS 61,110.39 47.150.52 003-1173 SERVICE AREA I - IMP FEES 191,404.37 5,730.52 003-1180 BEDFORD BRIDGE ESCROW 003-1182 PLEASANT RUN LAUREL OAKS 003-1188 TOWN CENTERlHWY26 003-1192 MCDONWELL WOODS EST ESCROW 003-1200 LONGWOOD-PARKING ESCROW 003-1203 SERVICE AREA 11- IMP FEES 003-1204 BEDFORD LAKES/SOMERSET 003-1209 PECAN PARK II DRAINAGE ESCROW 003-1212 GLADE RDIPLEAS RUN CHURCH ESCROW 003-1216 BOGART/HIDDEN OAKS/SANDLIN 003-1217 CHURCH STREET CULVERT ESCROW 003-1228 PLEASANT RUN HARDAGE ESTATES/ESC 003-1229 GLADE RD SUMMERBROOK 54,461.37 003-1231 LAKEWOOD ESCROW 003-1236 E. GLADE CRANBROOK ESCROW 003-1237 E. GLADE ASHMORE I ESCROW 003-1239 GLADE POINTS LANDSCAPE ESCROW 4.326.54 003-1247 GLADElWAYSIDE ESCROW 003-1250 REA TT A PLACE 003-1257 ASHMORE II A GLADE RD ESCROW 003-1268 MILL CREEK! GLADE ESCROW 003-1271 ASHMORE 11I1 GLADE ESCROW 003-1278 GLADE RD/ASHMORE liB ESCROW 003-1301 LAKEWOOD PH IV 73,475.42 003-1304 VILLAS DEL MAR 003-1307 SPRING GARDEN 88.96717 003-1313 APPLEBEE'S 003-1319 REMINGTON PARK 003-1323 SHAll MAR 003-1325 PECAN GARDENS 003-1330 REMINGTON PARK 003-1357 CITGO/LD LOCKETT 003-1360 REMINGTON PARK PH III 003-1404 TANGLEWOOD 003-1418 CLAIRMONT-PH II 139,359.05 004-1172 DEBT SERVICE FUND 005-1172 VOLUNTARY PARK FUND 292,979.01 011-1172 LIBRARY DONATIONS FUND 26,976.53 105,945.94 012-1172 PARK LAND DEDICATION FUND 57,519.23 179,093.69 017-1136 95 BONDS-DRAINAGE 017-1172 DRAINAGE FUND OPERATING 132,226.82 024-1172 CEDC OPERATING 026-1172 TIF OPERATING PER GENERAL LEDGER $1.099,940.63 $1,010.044.80 $1,097,019.00 $907,264.72 $921,651.50 $1,270,100.00 VALUE AT MATURITY $1.110,000.00 $1,020.000.00 $1,100.000.00 $920,000.00 $925,000.00 $1.300,000.00 OUTSTANDING INVESTMENTS AT 9-30-06 INVESTMENT FHLB TREASURY FHLMC FHLB TREASURY TREASURY NOTE NOTE NOTE NOTE NOTE NOTE DATE ACQUIRED 28-Jul-06 31-Jul-06 15-Aug-06 15-Aug-06 31.Aug-06 31-Aug-06 MATURITY DATE 26-000-07 31-Aug-07 28-Doc-07 09-May-08 30-Apr-08 31-May-08 26 WEEK T-BILL AUCTION DISCOUNTIWEEK OF PURCHASE 5.060% 5.060% 4.990% 4.990% 4.970% 4.970% YIELD TO MATURITY 5.361% 5.090% 5.461% 5.440% 4.880% 4.870% ACCOUNT ALLOCATION OF INVESTMENT 001-1172 GENERAL FUND OPERATING 510.000.00 002-1166 UTILITY DEBT SERVICE RESERVE 350.258.53 002-1169 98 REVENUE BONDS 605,465.87 002-1172 UTILITY FUND OPERATING 209,926.88 789,862.36 500,000.00 285,033.65 002-1174 WATER IMPACT FEE 398.637.03 639,032.19 396,715.61 002-1178 CUSTOMER DEPOSITS 247,818.52 003-1173 SERVICE AREA I - IMP FEES 545.344.09 61,137.76 003-1180 BEDFORD BRIDGE ESCROW 003-1182 PLEASANT RUN LAUREL OAKS 55,286.10 003-1188 TOWN CENTER/HWY26 003-1192 MCDONWELL WOODS EST ESCROW 9,543.00 003-1200 LONGWOOD.PARKING ESCROW 003-1203 SERVICE AREA II - IMP FEES 003-1204 BEDFORD LAKES/SOMERSET 003-1209 PECAN PARK II DRAINAGE ESCROW 003-1212 GLADE RD/PLEAS RUN CHURCH ESCROW 003-1216 BOGART/HIDDEN OAKS/SANDLIN 003-1217 CHURCH STREET CULVERT ESCROW 003-1228 PLEASANT RUN HARDAGE ESTATES/ESC 003-1229 GLADE RD SUMMERBROOK 003-1231 LAKEWOOD ESCROW 003-1236 E. GLADE CRANBROOK ESCROW 003-1237 E. GLADE ASHMORE I ESCROW 003-1239 GLADE POINTS LANDSCAPE ESCROW 003-1247 GLADEIWAYSIDE ESCROW 003-1250 REATTA PLACE 003-1257 ASHMORE II A GLADE RD ESCROW 003.1268 MILL CREEK/ GLADE ESCROW 003-1271 ASHMORE III/ GLADE ESCROW 003-1278 GLADE RD/ASHMORE liB ESCROW 003-1301 LAKEWOOD PH IV 003-1304 VILLAS DEL MAR 003-1307 SPRING GARDEN 003-1313 APPLEBEE'S 003-1319 REMINGTON PARK 003-1323 SHAll MAR 003-1325 PECAN GARDENS 28,930.37 003-1330 REMINGTON PARK 72,411.36 003-1357 CITGO/LD LOCKETT 003-1380 REMINGTON PARK PH III 003-1404 T ANGLEWOOD 003-1418 CLAIRMONT-PH II 004-1172 DEBT SERVICE FUND 218,008.80 005-1172 VOLUNTARY PARK FUND 011-1172 LIBRARY DONATIONS FUND 40.829.15 012-1172 PARK LAND DEDICATION FUND 48,071.84 017-1136 95 BONDS-DRAINAGE 178,518.44 017-1172 DRAINAGE FUND OPERATING 41,228.24 100.772.50 024-1172 CEDC OPERATING 026-1172 TIF OPERATING PER GENERAL LEDGER $1,153,908.00 $1,186,389.60 $500,000.00 $992,730.00 $1.249,804.69 $1,250,000.00 VALUE AT MATURITY $1,200,000.00 $1,200.000.00 $500,000.00 $1,000,000.00 $1,250,000.00 $1.250.000.00 OUTSTANDING INVESTMENTS AT 9-30-06 INVESTMENT FNMA DISCOUNT DATE ACQUIRED 15-Sep-06 MATURITY DATE 31-Aug-07 26 WEEK T-BILL AUCTION DISCOUNTIWEEK OF PURCHASE 4.935% YIELD TO MATURITY 5.200% ACCOUNT ALLOCATION OF INVESTMENT 001-1172 GENERAL FUND OPERATING 002-1166 UTILITY DEBT SERVICE RESERVE 002-1169 98 REVENUE BONDS 002-1172 UTILITY FUND OPERATING 270,766.19 002-1174 WATER IMPACT FEE 002-1178 CUSTOMER DEPOSITS 003-1173 SERVICE AREA 1- IMP FEES 275,186.03 003-1180 BEDFORD BRIDGE ESCROW 003-1182 PLEASANT RUN LAUREL OAKS 003-1188 TOWN CENTER/HWY26 003-1192 MCDONWELL WOODS EST ESCROW 003-1200 LONGWOOD-PARKING ESCROW 12,501.55 003-1203 SERVICE AREA II - IMP FEES 003-1204 BEDFORD LAKES/SOMERSET 213,010.46 003-1209 PECAN PARK II DRAINAGE ESCROW 3,361.65 003-1212 GLADE RD/PLEAS RUN CHURCH ESCROW 003-1216 BOGART/HIDDEN OAKS/SANDLIN 253.099.96 003-1217 CHURCH STREET CULVERT ESCROW 8,092.12 003-1228 PLEASANT RUN HARDAGE EST A TES/ESC 003-1229 GLADE RD SUMMERBROOK 003-1231 LAKEWOOD ESCROW 003-1236 E. GLADE CRANBROOK ESCROW 110,060.34 003-1237 E. GLADE ASHMORE I ESCROW 49,086.80 003-1239 GLADE POINTS LANDSCAPE ESCROW 003-1247 GLADEIWAYSIDE ESCROW 39,634.93 003-1250 REATTA PLACE 003-1257 ASHMORE II A GLADE RD ESCROW 26,252.63 003-1268 MILL CREEK! GLADE ESCROW 28,561.36 003-1271 ASHMORE III/ GLADE ESCROW 003-1278 GLADE RD/ASHMORE liB ESCROW 33,627.37 003-1301 LAKEWOOD PH IV 003-1304 VILLAS DEL MAR 003-1307 SPRING GARDEN 003-1313 APPLEBEE'S 003-1319 REMINGTON PARK 003-1323 SHAll MAR 003-1325 PECAN GARDENS 003-1330 REMINGTON PARK 003-1357 CITGO/LD LOCKETT 003-1360 REMINGTON PARK PH III 003-1404 TANGLEWOOD 003-1418 CLAIRMONT-PH II 004-1172 DEBT SERVICE FUND 005-1172 VOLUNTARY PARK FUND 011-1172 LIBRARY DONATIONS FUND 012-1172 PARK LAND DEDICATION FUND 017-1136 95 BONDS-DRAINAGE 017-1172 DRAINAGE FUND OPERATING 024-1172 CEDC OPERATING 026-1172 TIF OPERATING PER GENERAL LEDGER $1,323.241.39 VALUE AT MATURITY $1,390,000.00 LOGIC INVESTMENT POOL ALLOCATION AND GENERAL INFORMATION LOCAL GOVERNMENT INVESTMENT COOPERATIVE / "LOGIC" ACCOUNT ALLOCATION AT SEPTEMBER 30,2006 ACCT# DESCRIPTION BALANCE GENERAL FUND 001.1115 GENERAL OPERATING $841,264.27 UTILITY FUND 002.1115 UTILITY OPNS $2,594,684.19 002.1116 IMPACT FEES WATER $1,746,282.58 002.1130 UTILITY INTEREST & SINKING FUND $906,092.86 002.1177 94 BONDS $41,769.91 002.1294 IMPACT FEES SEWER $203,124.74 CAPITAL PROJECTS FUND 003.1113 IMPACT FEES/SA I $130,914.48 003.1396 2002 CERTIFICATES OF OBLIGATION $42,663.32 DEBT SERVICE FUND 004.1115 DEBT SERVICE OPERATING $472,800.83 TIF FUND 017.1115 DRAINAGE OPERATING $269,116.79 017.1159 DRAINAGE INT & SINKING FUND $125,487.81 017.1380 2001 DRAINAGE BONDS $478,677.67 TIF FUND 026.1115 TIF OPERATING $3,536,336.19 026.1383 2001 TIF BONDS $124,008.58 CCCPD FUND 027.1115 CCCPD OPERATING $232,108.69 027.1147 99 POLICE/COURT BLDG FUND $79,453.07 SALES TAX INCENTIVE AGREEMENT FUND 031.1115 SALES TAX INCENTIVE AGREEMENT OPERATING $1,084,699.79 TOTAL LOGIC POOL BALANCE $12,909,485.77 Holiday Reminder In observance of the Columbus Day holiday, LOGIC will be closed on Monday, October 9, 2006. All ACH transactions initiated on Friday, October 6, 2006 will settle on Tuesday, October 10, 2006. Conferences LOGIC will be attending the following conferences in October. Please stop by our booth to visit with your LOGIC representative. * Texas Association of County Auditors Conference October 17-20, 2006 EIPaso * Texas Municipal League Annual Conference October 25-27,2006 Austin Overall, the economic reports released in the third quarter pointed to further slowing in economic growth. Payrolls were up an average of 125,000 in July and August, compared to a 3-month average of over 160,000 at the start of the year, while the unemployment rate slipped to 4.7% from 4.8% in July. Initial jobless claims remained stable throughout the quarter, suggesting that the slowdown in economic activity has not yet translated into an increase in the number of layoffs but rather simply a more cautious view in the pace of hiring. The recent fall in gas prices resulted in an improvement in consumer confidence with both the Conference Board Consumer Confidence and the University of Michigan Consumer Sentiment surveys reporting rebounds in September, following declines in the previous month caused by higher energy prices. Housing data reported in the same period pointed to further deterioration in that sector. Existing home sales, which make up roughly 85% of the overall housing market, continued to slip, falling for the fifth consecutive month in August. Housing starts and building permits also declined. Although August new homes sales rebounded for the first time since March, monthly new home sales figures reported for May - July were all revised downward. In addition, despite the fact that 30- year fixed mortgage rates fell to their lowest level since January, the weekly MBA index of purchase applications dropped further. The U.S. Treasury yield curve was slightly more inverted on the quarter, as the spread between two and five-year Treasury notes ended September at -10 basis points (bps), down from -6 bps at the end of June. It is anticipated that Fed will stay on the sidelines for the balance of the year. Q3 GDP is expected to grow at an annualized rate of 2.6% with residential construction subtracting 1.0% from overall growth. Lastly, capital spending is expected to remain solid throughout the rest of the year. Repurchase Agreements 27.7% 31 to 90 days 29.16% City 29.37% Higher Education 2.91% County 11.11% School District Health Care 40.48% 1.85% Historical Program Information Average Book Market Net Number of Month Rate Value Value Asset Value WAM (1)* WAM (2)* Participants Sep 06 5.2945% $ 873,077,522.95 $ 873,400,984.73 1.000054 39 81 378 Aug 06 5.2818% 892,640,772.66 892,631,935.52 0.999990 25 65 377 Jul 06 5.2381% 955,577 ,485.48 955,523,945.67 0.999943 21 53 377 Jun 06 5.0339% 945,027,346.09 945,020,173.41 0.999854 20 47 377 May 06 4.9386% 943,774,494.55 943,695,222.64 0.999916 22 45 377 Apr 06 4.7444% 968,353,292.38 968,230,418.80 0.999873 16 38 376 Mar 06 4.5529% 1,006,195,726.14 1,006,122,884.58 0.999885 16 28 376 Feb 06 4.4846% 1,104,608,112.27 1,104,539,876.57 0.999938 18 27 376 Jan 06 4.2862% 1,044,735,584.63 1,044,681,647.41 0.999948 18 31 377 Dec 05 4.0946% 784,698,537.58 784,500,841.53 0.999693 27 50 376 Nov 05 3.8773% 610,757,327.19 610,198,051.57 0.999084 35 67 376 Oct 05 3.6964% 683,175,157.33 682,721,254.18 0.999335 39 75 376 Sep 05 3.5409% 792,273,360.73 792,020,754.01 0.999587 41 63 376 Portfolio Asset Summary as of September 30, 2006 Book Value Market Value Total $ 873,077,522.95 $ 873,400,984.73 Market value of collateral supporting the Repurchase Agreements is at least 102% of the Book Value. The portfoliO is managed by J.P. Morgan Chase & Co. and the assets are safekept in a separate custodial account at the Federal Reserve Bank in the na",!e of LOGIC. The only source of payment. to the Participants are the assets of LOGIC. There is no secondary source of payment for the pool such as Insurance or guarantee. Should you reqUIre a copy of the portfolio, please contact LOGIC Participant Services. LOGIC Daily Rates for September 2006 5.36% 5.34% 5.32% 5.30% 5.28% 5.26% <;:)'0 <;:)'0 <;:)'0 <;:)'0 <;:)'0 <;:)'0 <;:)'0 I:f 0<f I:f 0<f q,0<f q,0<f q,0<f q,0 ~;f,j q,0 ,,0 '" <::r <::r fd ~ " " 'V 'li ~ Daily Summary for September 2006 Mny Mkt Fund Daily Allocation LOGIC Invested Market Value WAM WAM Date Equiv. [SEC Std.] Factor Balance Per Share Days (1)* Days (2)* 1-Sep-06 5.2816% 0.0001447010 896,924,050.31 0.999984 36 79 2-Sep-06 5.2816% 0.0001447010 896,924,050.31 0.999984 36 79 3-Sep-06 5.2816% 0.0001447010 896,924,050.31 0.999984 36 79 4-Sep-06 5.2816% 0.0001447010 896,924,050.31 0.999984 36 79 5-Sep-06 5.2847% 0.0001447850 915,957,592.66 0.999988 35 77 6-Sep-06 5.2625% 0.0001441770 957,232,649.71 1.000007 33 74 7 -Sep-06 5.2760% 0.0001445480 970,780,195.29 0.999997 33 73 8-Sep-06 5.2743% 0.0001445020 987,062,267.14 0.999974 36 74 9-Sep-06 5.2743% 0.0001445020 987,062,267.14 0.999974 36 74 1 0-Sep-06 5.2743% 0.0001445020 987,062,267.14 0.999974 36 74 11-Sep-06 5.2846% 0.0001447840 971,950,997.22 0.999960 38 79 12-Sep-06 5.2878% 0.0001448710 963,877,577.90 0.999967 38 79 13-Sep-06 5.2925% 0.0001450000 854,411,206.11 0.999961 42 88 14-Sep-06 5.2976% 0.0001451410 830,400,160.10 0.999946 43 90 15-Sep-06 5.3002% 0.0001452100 837,138,989.81 0.999932 40 87 16-Sep-06 5.3002% 0.0001452100 837,138,989.81 0.999932 40 87 17 -Sep-06 5.3002% 0.0001452100 837,138,989.81 0.999932 40 87 18-Sep-06 5.2920% 0.0001449850 835,259,012.41 0.999925 45 90 19-5ep-06 5.2956% 0.0001450860 842,661,810.97 0.999933 44 88 20-Sep-06 5.2954% 0.0001450790 857,103,531.91 0.999943 42 86 21-Sep-06 5.2969% 0.0001451210 859,775,128.36 1.000315 44 88 22-Sep-06 5.2972% 0.0001451290 852,846,200.94 1.000328 42 86 23-Sep-06 5.2972% 0.0001451290 852,846,200.94 1.000328 42 86 24-Sep-06 5.2972% 0.0001451290 852,846,200.94 1.000328 42 86 25-Sep-06 5.2950% 0.0001450690 905,980,978.20 1.000316 39 80 26-Sep-06 5.2976% 0.0001451410 923,229,236.79 1.000039 39 78 27 -Sep-06 5.3104% 0.0001454910 925,164,984.06 1.000037 39 77 28-Sep-06 5.3158% 0.0001456380 941,198,575.75 1.000055 40 76 29-Sep-06 5.3549% 0.0001467090 873,077,522.95 1.000293 41 79 30-Sep-06 5.3549% 0.0001467090 873,077,522.95 1.000293 41 79 Average 5.2945% 0.000145055 897,332,575.28 39 81 WlS'L n'selleo OOg a~!ns '~aaJ~S Ined .~S 4110N S'lf ':>ul'~uawa8euew ~assv ~saM4~nos ~SJ!~ OJ:> sa:>!Nas ~uedp!lIed JIC>Ol <JA!WJadooJ 'lu<JmlS,)Aul'lu<JLUUJaM)~) IP:.lO"1 JIDO'l For more information contact LOGIC Participant Services * 1-800-895-6442 * www.logic.org ! I First Southwest Asset Management ~.. ..., JPMorganChase City of Colleyville Agenda Briefing 100 Main Street Colleyville, Texas 76034 (817) 503-1000 www.colleyville.com File Number: File Type: Pre Council Version: 1 Agenda Date: 11/14/2006 Requester: Finance Department Agenda No.: PC-4 File Name: Presentation of the Monthly Financial Report - October 2006 Status: Pre Council Controlling Body: City Council Final Action: Attachments: October 2006 Monthly Financial Report.pdf History of Legislative File Version: Date: Acting Body: Action Text: 11/14/2006 City Council Title Presentation of the Monthly Financial Report - October 2006 Explanation General Fund The percentage of current year taxes collected is slightly ahead of the percentage collected for October 2005. Per governmental accounting rules, sales tax revenue received in October 2006 is recorded as FY 2006 revenue. Seven residential building permits were issued in October, as compared to twenty-seven issued in October 2005. Municipal Court revenues are up due to a greater number of citations issued. The average amount expended by the departments at the end of October 2006 is 5.5%. Utility Fund Water usage decreased as compared to the amount sold in October 2005, due to the dry conditions that were occurring during that time. The average amount expended by the Utility Fund at the end of October 2006 is 4.0%. City of Colleyvi/le Page 1 Printed on 11/7/2006 MONTHLY FINANCIAL REPORT - OCTOBER 2006 Current Taxes Delinquent Taxes Penalty & Interest $8,015,166 65,000 45,000 $94,183 3,407 1,306 $75,000 $3,292 $2,000 $92,517 3,315 1,101 1.80% 2.78% 18.62% TXU Electric $892,263 $0 $0 $25,922 -100.00% Tri-County Electric 95,000 0 0 0 0.00% TXU Gas 270,000 0 0 0 0.00% Southwestern Bell 114,000 0 0 0 0.00% Verizon/Others 59,500 1,536 5,750 3,562 -56.88% Refuse/Recycling 101,400 0 3,542 3,731 -100.00% Cable TV 161,000 13,445 0 0 100.00% Sales Tax Mixed Beverage Tax $2,210,191 80,000 $0 23,263 $0 20,000 $0 18,944 0.00% 22.80% Building $1,006,396 $42,922 $43,750 $92,394 -53.54% Plumbing 122,064 9,275 10,172 9,655 -3.94% Mechanical 59,230 4,578 4,936 3,465 32.12% Electrical 102,158 5,217 8,513 5,975 -12.69% City License 57,273 3,645 4,773 2,325 56.77% Building Plan Review Fee 155,839 11,019 12,987 10,063 9.50% New Business 3,384 0 282 141 -100.00% Animal 1,750 0 146 0 0.00% Sign Permit 6,650 690 554 335 105.97% Fence Permit 7,500 850 625 325 161.54% Fire Permits 12,000 1,900 1,000 400 375.00% Fines False Alarms Library Fines $565,000 35,000 20,400 $75,073 1,300 1,792 $47,083 1,000 1,700 $25,558 25 937 193.74% 5100.00% 91.25% MONTHLY FINANCIAL REPORT - OCTOBER 2006 Re-zoning $11,939 $2,585 $995 $1,000 158.50% Plat Fee/Site Plan 21,799 1 ,480 1,817 750 97.33% Board of Adjustment 2,000 500 167 0 100.00% Sale of Material 2,891 113 241 723 -84.37% Weed Mowing 1,954 867 163 100 767.00% Animal Impoundment 3,350 0 279 0 0.00% Ambulance 216,000 25,529 18,000 13,308 91.83% Recreation Program 137,625 15,026 5,734 4,899 206.72% Non-Resident Fee Parks 14,500 0 0 0 0.00% Field Use Charge 21,760 0 0 0 0.00% Engineering & Inspection 80,000 0 6,667 208 -100.00% Chgs & Reimbursements 3,500 0 292 30 -100.00% Colleyville Center Rental 190,000 20,619 15,833 17,204 19.85% Library Building Rental 100 0 0 0 0.00% Lot Drainage Insp Fee 30,625 1,625 2,552 3,375 -51.85% DARE Officer Reimb $81 ,443 $0 $0 $0 0.00% Sale of Surplus Property $10,000 $0 $0 $0 0.00% Interest Income 382,500 3,488 3,500 1,257 177.49% Miscellaneous 45,000 4,211 5,000 4,599 -8.44 % Use of Available Cash 145,250 0 0 0 0.00% Celebrate Colleyville Revenue 0 100 2,025 500 -80.00% Antenna Lease 68,275 5,177 1,700 824 528.28% Transfer from Utility Fd $544,701 $0 $0 $0 0.00% MONTHLY FINANCIAL REPORT - OCTOBER 2006 TOTAL PERCENT FY 2007 THROUGH THROUGH INCREASE INCREASE BUDGET 10/31/2006 10/31/2005 (DECREASE) (DECREASE) % OF CURRENT TAX ROLL COLLECTED 99.0% 2.44% 2.43% 0.01% 0.41% RESIDENTIAL BLDG PERMITS 245 7 27 (20) -74.07% COMMERCIAL BLDG PERMITS 10 6 0 6 100.00% PLUMBING/MECHANICAL PERMITS 900 152 125 27 21.60% ELECTRICAL PERMITS 400 38 55 (17) -30.91% CITATIONS ISSUED 9,700 929 505 424 83.96% CITATIONS APPEALED 270 62 (61) -98.39% City Council and Secretary $541 ,285 $17,495 $19,161 3.2% $523,790 City Manager 548,976 36,984 37,440 6.7% 511,992 Finance 451,022 40,790 41,729 9.0% 410,232 Legal 106,823 0 0 0.0% 106,823 Human Resources 186,844 11,412 11,211 6.1% 175,432 Engineering 509,641 36,194 34,146 7.1% 473,447 Economic Development 170,452 12,905 13,000 7.6% 157,547 Building Inspection 391,067 24,320 25,723 6.2% 366,747 Community Development 273,856 19,077 19,170 7.0% 254,779 Fire 3,337,422 213,807 225,943 6.4% 3,123,615 Police 3,682,832 259,996 267,742 7.1% 3,422,836 Parks 1,325,530 58,779 64,951 4.4% 1,266,751 Recreation 291,027 18,105 18,189 6.2% 272,922 Library 589,608 47,288 47,169 8.0% 542,320 Communications 152,904 8,439 8,501 5.5% 144,465 Colleyville Center 348,201 18,729 19,743 5.4% 329,472 Streets & Drainage 1,747,299 39,731 43,508 2.3% 1,707,568 Municipal Court 232,216 13,583 13,810 5.8% 218,633 Fleet Maintenance 189,988 11,528 14,629 6.1% 178,460 Building Services 247,680 1,629 11,900 0.7% 246,051 Information Services 254,549 7,918 9,500 3.1% 246,631 Capital Equipment Reserve 135,000 0 0 0.0% 135,000 Performance Pay 563,500 0 0 0.0% MONTHLY FINANCIAL REPORT - OCTOBER 2006 Water Sales $7,152,284 $823,350 $679,467 $983,642 -16.30% Sewer Sales 2,173,056 162,334 181,088 158,833 2.20% Sewer Installation 22,900 1,300 1,908 2,700 -51.85% Water Installation 44,800 3,550 3,733 4,995 -28.93% Sewer Tie-on Charges 5,000 130 417 189 -31.22% Engineering Charges 35,000 0 2,917 4,067 -100.00% Penalties 153,730 20,982 12,811 14,781 41.95% Miscellaneous 10,000 1,546 833 883 75.08% $14,515 TOTAL PERCENT THROUGH THROUGH INCREASE INCREASE 10/31/2006 10/31/2005 (DECREASE) (DECREASE) GALLONS OF WATER SOLD 262,186,900 325,320,100 (63,133,200) -19.41% NUMBER OF WATER CUSTOMERS 8,575 8,290 285 3.44% Administration $211,794 $13,505 $14,371 6.4% $198,289 Billing 429,462 17,482 19,607 4.1% 411,980 Operations 6,910,588 308,022 314,432 4.5% 6,602,566 Debt Service 1,133,666 38,590 38,590 3.4% 1,095,076 Merit Adjustment 107,164 0 0 0.0% 107,164 Transfer to General Fund 544,701 0 0 0.0% 544,701 cee i;:,.~.... City of Colleyville Agenda Briefing 100 Main Street Colleyville, Texas 76034 (817) 503-1000 www.colleyville.com File Number: Version: 1 File Type: Pre Council Status: Pre Council Controlling Body: City Council Final Action: Requester: Office of the City Secretary File Name: Discussion of the November 14, 2006 regular agenda items Agenda Date: 11/14/2006 Agenda No.: PC-5 Attachments: History of Legislative File Version: Date: Acting Body: Action Text: 1 11/14/2006 City Council Title Discussion of the November 14, 2006 regular agenda items City of Colleyville Page 1 Printed on 11fl/2006 ceue .,.'.....,.. City of Colleyville Agenda Briefing 100 Main Street Colleyville, Texas 76034 (817) 503-1000 www.colleyville.com Version: File Type: Executive Session Status: Executive Session Agenda Date: 11/14/2006 Controlling Body: City Council Agenda No.: 1 Final Action: File Number: Requester: Office of the City Secretary File Name: Executive Session - Legal Consultation - November 14, 2006 Attachments: History of Legislative File Version: Date: Acting Body: Action Text: 1 11/14/2006 City Council Title Sec. 551.071 - Legal - Consultation with Attorney on Legal Issues Raised by Public Hearing or Action Items on the Agenda Sec. 551.071 - Legal - Brian K. Meroney vs. City of Colleyville Sec. 551.071 - Legal - George Hencinski and Rose Mary Hencinski vs. David C. Banning, Tamara S. Banning and City of Colleyville, Texas Sec. 551.072 - Property - Deliberate the purchase, lease, exchange or value of real property Sec. 551.087 - Economic Development - Discuss and deliberate commercial and financial information received from business prospects the City seeks to have locate, stay or expand within the City City of Colleyville Page 1 Printed on 11fl/2006 RESOLUTION R-06-2774 A RESOLUTION APPROVING COUNCIL ACTION REGARDING EXECUTIVE SESSION ITEMS AT THE REGULAR CITY COUNCIL MEETING OF NOVEMBER 14, 2006 WHEREAS, following discussion in Executive Session, and in full accordance with the requirements of the Open Meetings Act, the City Council determines that the following action is in the best interests of the health, safety and welfare of the public. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the following actions of the City Council are hereby adopted and approved: a. THAT AND IT IS SO RESOLVED. APPROVED BY A VOTE OF ON THIS THE DAY OF NAYS AND 2006. ABSTENTIONS AYES, ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC, CMC City Secretary Jon Ayers Mayor Pro T em RESOLUTION R-06-2775 A RESOLUTION APPROVING COUNCIL ACTION UNDER CONSENT ITEMS AT THE REGULAR COUNCIL MEETING OF NOVEMBER 14, 2006 WHEREAS, Council has taken action on certain items on the agenda under Consent Items. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the agenda decisions approved by Council action under Consent Items as follows are hereby adopted: a. Approval of the minutes of the regular City Council meeting of November 7,2006 b. Approval of a construction contract with Jackson Construction for the Glade Road Paving and Drainage Improvement Project, in the amount of $2,750,581.50, and authorize the City Manager to execute the contract c. Approval of a construction materials testing service contract with CMJ Engineering, Inc., for the Glade Road Paving and Drainage Improvements Project, in the amount of $44,956.00, and authorize the City Manager to execute the contract d. Approval of a construction contract for McPherson Park with Dean Construction, in the amount of $1,970,249.27, and authorizing the City Manager to execute the contract e. Approval of a change order for McPherson Park, Phase 1 with Dean Construction, in the amount of -$286,650.30, and authorize the City Manager to execute the change order f. Approval of an Interlocal Agreement with Tarrant County for the installation of storm drain pipe at the intersection of John McCain Road and Marantha Court, and authorize the City Manager to execute the agreement AND IT IS SO RESOLVED. APPROVED BY A VOTE OF ON THIS THE DAY OF NAYS AND 2006. ABSTENTIONS AYES, Page 2 of 2 Resolution R-06-2775 ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC, CMC City Secretary Jon Ayers Mayor Pro Tem ~ .~l::Oi :'1 City of Colleyville City Council Minutes City Council 100 Main Street Colleyville, Texas 76034 (817) 503-1000 www.colleyville.com e'.' ([~''''''...''. Ie '<J... (I;'.,... Tuesday, November 7,2006 CITY COUNCIL CHAMBERS The Pre Council meeting of the Colleyville City Council was called to order by Mayor David Kelly on November 7,2006, at 5:44 p.m. Mayor Kelly introduced Canyon Ingalsbe, Mayor for a Day. Councilpersons George Boll, Tony licata, Rich Hendler, Tom Hart, Mike Taylor and Mayor Pro Tem Jon Ayers were present. Mayor David Kelly, Mayor for a Day Canyon Ingalsbe, City Manager Bill lindley, Assistant City Manager Dal Anderson, Police Chief Tommy Ingram, Fire Chief Mike Johnston, Battalion Chief Russell Shelley, Fire lieutenant Kenny Phillips, Firefighter Mark Cantrell, Firefighter Scott Gill, Firefighter Eddie Moran, Public Works Director Steve Chutchian, Finance Director Terry Leake, Community Development Director Barry LeBaron, Budget and Administrative Services Manager Stephen Seidel, Human Resources Director Kelly Cooper, City Attorney Matthew Boyle and City Secretary Cynthia Singleton were also present. PC-1 Discussion of Fire Station debt sale and long range fire staffing plan Fire Chief Mike Johnston provided an update of the plan for fire station facilities, equipment and staffing and answered questions of the Council. Finance Director Terry Leake provided information regarding the proposed structure of the debt sale, the General Fund fire staffing plan and purchase of the ladder truck and answered questions of the Council. City Manager Bill Lindley outlined the following points regarding the proposed debt sale and long range fire staffing plan: the debt sale would occur in January-February 2007; the $.01 tax adjustment would be provided in the FY 2008 budget; the acquisition of the aerial ladder truck for $1,000,000 in FY 2011; and the hiring of 12 firefighters/paramedics would be initiated in FY 2012 and fully funded in FY 2013. Subsequent to the discussion, it was determined that staff would proceed with preparation of the documents for the debt sale during the second quarter of FY 2007. City of Colleyville Page 1 Printed on 11/10/2006 City Council City Council Minutes November 7,2006 There was also general discussion regarding the Bedford Response Area Contract (BRAC). PC-2 Discussion of the November 7, 2006 regular agenda items Assistant City Manager Dal Anderson provided information regarding the recommendation of the Sidewalk Committee for the realignment of Trail 23 between the Oaks and Covington subdivision and answered questions of the Council. There being no further business, Mayor Kelly declared the Pre Council meeting adjourned at 6:40 p.m. The regular meeting of the Colleyville City Council was called to order by Mayor David Kelly on November 7, 2006, at 6:41 p.m. Councilpersons George Boll, Tony Licata, Rich Hendler, Tom Hart, Mike Taylor and Mayor Pro Tern Jon Ayers were present. Mayor David Kelly, Mayor for a Day Canyon Ingalsbe, City Manager Bill Lindley, Assistant City Manager Dal Anderson, Police Chief Tommy Ingram, Fire Chief Mike Johnston, Public Works Director Steve Chutchian, Engineer Chad Bartee, Finance Director Terry Leake, Community Development Director Barry LeBaron, Community Development Coordinator Chris Fuller, Human Resources Director Kelly Cooper, Communications Manager Mona Gandy, Network Administrator Chris Pena, Budget and Administrative Services Manager Stephen Seidel, City Attorney Matthew Boyle and City Secretary Cynthia Singleton were also present. 1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter D Sec. 551.071 - Legal - Consultation with Attorney on Legal Issues Raised by Public Hearing or Action Items on the Agenda Sec. 551.071 - Legal - Brian K. Meroney vs. City of Colleyville Sec. 551.071 - Legal - George Hencinski and Rose Mary Hencinski vs. David C. Banning, Tamara S. Banning and City of Colleyville, Texas Sec. 551.072 - Property - Deliberate the purchase, lease, exchange or value of real property Sec. 551.087 - Economic Development Discuss and deliberate commercial and financial information received from business City of Colleyville Page 2 Printed on 11/10/2006 City Council City Council Minutes November 7,2006 prospects the City seeks to have locate, stay or expand within the City Mayor Kelly explained that the Executive Session had been called in accordance with the Texas Government Code Chapter 551, Subchapter D, Section 551.071, Legal, Section 551.072, Property, and Section 551.087, Economic Development. He further explained that there would be no decisions made or action taken during this time. The meeting was recessed at 6:41 p.m. and reconvened at 7:30 p.m. INVOCATION: Councilman Mike Taylor PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle 2. OATH OF OFFICE - MAYOR FOR A DAY City Secretary Cynthia Singleton administered the Oath of Office to Canyon Ingalsbe, Mayor for a Day. 3. EXECUTIVE RELA TIVE R-06-2770 SESSION: TO ITEMS CONSIDER AND DISCUSSED IN TAKE ANY EXECUTIVE ACTION(S) SESSION NECESSARY Resolution This resolution was not needed. 4. CORRESPONDENCE, REPORTS OF AND CITY OFFICIALS AND PRESENTATIONS Councilman Taylor announced the City Council attended the Texas Municipal League (TML) Conference October 25, 2006, in Austin, Texas, to receive the TML Excellence Award for Management Innovations and commended staff for the development of the program. MEETINGS ATTENDED BY THE COUNCIL ANNOUNCEMENTS, PROCLAMATIONS OR Mayor Kelly read the November 8, 1966, City Council minutes in recognition of the City of Colleyville's 50th Anniversary. Councilman Hendler expressed appreciation to the citizens and staff for participation and coordination of the Keep Colleyville Beautiful event held on November 4,2006. Mayor Kelly presented a Proclamation and City of Colleyville mementos to Canyon Ingalsbe in recognition of serving as Mayor for a Day. Mayor for a Day Ingalsbe expressed appreciation to Council for the opportunity to serve as Mayor for a Day. Mayor for a Day Ingalsbe presented a Proclamation to Ms. Toni Thalken, Principal, Colleyville Middle School. City of Colleyville Page 3 Printed on 11/10/2006 City Council City Council Minutes November 7,2006 Ms. Thalken commended Canyon for being a model student and good citizen. Human Resources Director Kelly Cooper presented the TML Excellence Award for Management Innovations to the City Council and expressed appreciation to the Council for their support of the project. Mayor Kelly stated it is an honor to accept the award on behalf of the City and commended staff for their progressive thinking. City Manager Bill Lindley expressed appreciation to the Council for support of the program and commended Human Resources Director Kelly Cooper for implementing the program. 5. CONSENT: READING AND PUBLIC HEARING - Resolution R-06-2771 5a Approval of the minutes of the regular City Council meeting of October 17,2006 5b Approval of a construction contract with Archer-Western Contractors, Ltd., for the five million gallon ground storage tank, in the amount of $7,799,300.00, and authorizing the City Manager to execute the contract Mayor for a Day Ingalsbe read Resolution R-06-2771 in its entirety. Mayor Kelly opened the public hearing. There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing. Councilman Boll moved to approved Resolution R-06-2771. Mayor Pro Tem Ayers seconded the motion. The motion carried by the following vote: Aye: 7 - David Kelly, George Boll, Tony Licata, Rich Hendler, Jon Ayers, Tom Hart, Mike Taylor Councilman Hendler announced that the second City Council meeting in November will be held Tuesday, November 14,2006. 6. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 6a 0-06-1597 Approval of a Zoning Change from R40-Single Family Residential to City of Colleyvifle Page 4 Printed on 11/10/2006 City Council City Council Minutes November 7,2006 R20-Single Family Residential on 16.870 acres on Lot 1, Block 1 of the Lavaca Trail Addition, Lot 1, Block 1 of the Miller Addition, Lot 1, Block 1 of the Lancaster Hill Addition & Lot 1, Block 1 of the Giacomini Addition at 805 to 901 Lavaca Trail, Case Z-06-019 Mayor for a Day Ingalsbe read the caption of Ordinance 0-06-1597. Mayor Kelly opened the public hearing. Mr. Ron Shirley, 638 Castle Rock, Southlake, Texas, applicant, was present to answer questions of the Council. Mr. Jeff Zimmerman, 501 Lavaca Trail, spoke regarding the traffic flow and traffic volumes on Lavaca Trail and Precinct Line Road. There were no others present wishing to speak concerning this item and Mayor Kelly closed the public hearing. Community Development Director Barry LeBaron reported that the Planning and Zoning Commission is considering a planning study of the area, which would examine traffic patterns, land uses, trail re-routing, intersection improvements at Precinct Line Road and potential reconstruction of Lavaca Trail. Mayor Pro Tem Ayers moved to approve Ordinance 0-06-1597. Councilman Taylor seconded the motion. The motion carried by the following vote: Aye: 7 - David Kelly, George Boll, Tony Licata, Rich Hendler, Jon Ayers, Tom Hart, Mike Taylor 7. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 7a 0-06-1598 Approval of a Zoning Change from AG-Agricultural to R30-Single Family Residential on 1.3 acres out of the Joseph White Survey located at 6405 Pleasant Run Road, Case Z-06-024 Mayor for a Day I ngalsbe read the caption of Ordinance 0-06-1598. Community Development Director Barry LeBaron provided an overview of the zoning request and stated that the Planning and Zoning Commission recommended approval. Mayor Kelly opened the public hearing. City of Colleyvi/le Page 5 Printed on 11/10/2006 City Council City Council Minutes November 7,2006 Mr. Keith Hamilton, Consulting Engineer, 601 Harwood Road, Hurst, Texas, was present to answer questions of the Council. There were no others present wishing to speak concerning this item and Mayor Kelly closed the public hearing. There was general discussion regarding the minimum lot area requirements. 8. RESOLUTION(S): READING AND PUBLIC HEARING 8a R-06-2772 Approval of a Preliminary Plat of Lots 1 x-4, Block A; Lots 1 x-5, Block B; Lots 1-11, Block C; Lots 1-6, Block D of the Preston Oaks Addition on 16.8 acres, located at 805-901 Lavaca Trail, Case P-06-042 Mayor for a Day Ingalsbe read Resolution R-06-2772 in its entirey. Community Development Director Barry LeBaron provided an overview of the Preliminary Plat and stated the Planning and Zoning Commission recommended approval. Mayor Kelly opened the public hearing. Mr. Ron Shirley, 638 Castle Rock, Southlake, Texas, applicant, provided information regarding the amenities of the development and the lot size. There were no others present wishing to speak concerning this item and Mayor Kelly closed the public hearing. Mayor Pro Tem Ayers, on behalf of staff and City Council, expressed appreciation to Mr. Shirley and the Sidewalk Committee for their coli abortive efforts to make connectivity to the trail system. Councilman Hendler expressed appreciation to Mr. Shirley for working with staff and the Sidewalk Committee on the trail plan. Mayor Pro Tem Ayers moved to approve Resolution R-06-2772. Councilman Taylor seconded the motion. The motion carried by the following vote: Aye: 7 - David Kelly, George Boll, Tony Licata, Rich Hendler, Jon Ayers, Tom Hart, Mike Taylor City of Colleyville Page 6 Printed on 11/10/2006 City Council City Council Minutes November 7,2006 9. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There was no one present wishing to speak concerning this item. 10. REPORTS: Planning and Zoning Commission Minutes - October 9, 2006 There was no action taken on this item. 11. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR THE MEETING OF NOVEMBER 7, 2006 Reading and Public Hearing - Resolution R-06-2773 This resolution was not needed. 12. ADJOURNMENT: There being no further business before the City Council, Councilman Taylor moved to adjourn. Councilman Hart seconded the motion. Councilman Hart stated that the next City Council meeting will be Tuesday, November 14,2006. Mayor Kelly declared the meeting adjourned at 8:15 p.m. APPROVED BY A VOTE OF ABSTENTIONS ON THIS THE AYES, DAY OF NAYS AND 2006. Minutes taken and prepared by: Cynthia Singleton, TRMC, CMC City Secretary City of Colleyville Page 7 Printed on 11/10/2006 ........... :<'x;<t'" City of Colleyville Agenda Briefing 100 Main Street Colleyville, Texas 76034 (817) 503-1000 WW'N. colleyville. com ~.;:;~~': <~!. File Number: Version: 1 File Type: Resolution Status: Consent Agenda Controlling Body: City Council Requester: Engineering Department File Name: Approval of a construction contract with Jackson Construction for the Glade Road Paving and Drainage Improvement Project, in the amount of $2,750,581.50, and authorize the City Manager to execute the contract Agenda Date: 11/14/2006 Agenda No.: 4b Final Action: Attachments: Glade Road Paving and Drainage Improvements Bid Tab History of Legislative File Version: Date: Acting Body: Action Text: 1 11/14/2006 City Council Title Approval of a construction contract with Jackson Construction for the Glade Road Paving and Drainage Improvement Project, in the amount of $2,750,581.50, and authorize the City Manager to execute the contract Explanation Reading and Public Hearing In January 2002, the City Council selected Glade Road at Heritage Avenue for traffic intersection improvements. Selection was due to the volume of traffic passing through this intersection and the lengthy delays during peak traffic times. Staff held three public meetings to gather citizen input regarding the available design options. The final design approved by TxDOT includes traffic signal modifications, additional turn lanes on Glade Road at Heritage Avenue, dedicated left turn lanes on Glade Road at Roberts Road and Martin Parkway and drainage and waterline improvements. Right-of-way was also acquired from twelve property owners during the design process. The City received a Surface Transportation Program Metropolitan Mobility grant from the North Central Texas Council of Governments for intersection improvements in 2003 for this project. The major stipulation regarding this grant is that improvements must meet Texas Department of Transportation (TxDOT) design and construction standards. Therefore, the TxDOT design and bidding process was followed. Staff received and opened bids on August 31, 2006. A total of four bids were received with Jackson Construction being the low bidder of $2,391,810.00. Staff recommends a 15% contingency of $358,771.50 for a total project cost of $2,750,581.50. The low bid was sent City of Cofleyville Page 1 Printed on 11/9/2006 Agenda Briefing Continued to TxDOT for their required review and approval. The final approval was received on October 25, 2006. Jackson Construction has successfully completed several projects in the City of Colleyville. Financial Impact It has been determined that $1,422,239.00 is available from a Surface Transportation Program Metropolitan Mobility grant, $1,058,566.50 is available in perimeter street fees and $269,776.00 is available in service area 1 roadway impact fees. Recommendation Approval City of Colleyville Page 2 Printed on 11/9/2006 BID TAB Owner: City of Colleyville Engineer: Freese & Nichols, Inc. Project: Glade Road Paving & Drainage Improvements Bid Date: August 31, 2006 No. Bidder Bid Amount 1 Jackson Construction $2,391,810.00 2 Ed A. Wilson $2,439,938.25 3 JLB Contracting $2,446,238.57 4 Austin Bridge & Road $2,476,000.00 e.L'~~~' .~~..-' (r~-'.. e ~) .' '/(":S~,'.. City of Colleyville Agenda Briefing 100 Main Street Colleyville, Texas 76034 (817) 503-1 000 www.colleyville.com File Number: Version: 1 Requester: File Type: Resolution Status: Consent Agenda File Name: Engineering Department Approval of a construction materials testing service contract with CMJ Engineering, Inc., for the Glade Road Paving and Drainage Improvements Project, in the amount of $44,956.00, and authorize the City Manager to execute the contract Agenda Date: 11/14/2006 Agenda No.: 4c Controlling Body: City Council Final Action: Attachments: History of Legislative File Version: Date: Acting Body: Action Text: 11/14/2006 City Council Title Approval of a construction materials testing service contract with CMJ Engineering, Inc., for the Glade Road Paving and Drainage Improvements Project, in the amount of $44,956.00, and authorize the City Manager to execute the contract Explanation Reading and Public Hearing The construction contract with Jackson Construction for the Glade Road Paving and Drainage Improvement Project is being consider by City Council on another item on this agenda. Construction is scheduled to begin December 2006. As with all City construction projects, construction materials testing is required to ensure construction methods and materials meet City specifications. The scope of work will include all earthwork, paving (both asphalt and concrete) and concrete drainage structures. CMJ Engineering, Inc., performed the original geotechnical report used to design the pavement for this project. This report was only for design purposes. The City's standard operating procedure is to contract directly with a testing firm during the construction phase of the project. CMJ Engineering, Inc., has performed materials testing services for several City projects. Financial Impact It has been determined that funding is available from Service Area 1 Roadway Impact Fees. Recommendation Approval City of Colleyville Page 1 Printed on 11/10/2006 i.~Iy'--'-'1 ~e .,~;.,.. City of Colleyville Agenda Briefing 100 Main Street Colleyville, Texas 76034 (817) 503-1 000 www.colleyville.com Version: File Type: Resolution Agenda Date: 11/14/2006 Agenda No.: 4d Status: Consent Agenda Controlling Body: City Council Final Action: File Number: Requester: Engineering Department File Name: Approval of a construction contract for McPherson Park with Dean Construction, in the amount of $1,970,249.27, and authorizing the City Manager to execute the contract Attachments: McPherson Park Bid Tab History of Legislative File Version: Date: Acting Body: Action Text: 1 11/14/2006 City Council Title Approval of a construction contract for McPherson Park with Dean Construction, in the amount of $1,970,249.27, and authorizing the City Manager to execute the contract Explanation Reading and Public Hearing In November 2001, the City Council established the McPherson Park Master Plan Committee to develop a Master Plan that addressed both the current and future recreational and athletic needs of the City. The McPherson Park Master Plan Committee worked with staff to develop a schematic plan. Upon completion of this plan, the City hired Newman, Jackson, Beiberstein, Inc., (NJB) for the refinement of the plan to reflect the program elements desired by the committee and staff. These elements include unstructured open space play areas, a pond, a concrete parking lot, basketball and sand volleyball courts, a pavilion, a playground and concrete hike and bike trails. In October 2002, the City Council approved the McPherson Park Master Plan. In August 2005, the Parks and Recreation Advisory Board established their park project priorities, with McPherson Park, Phase 1 being the top priority. The City selected NJB to design McPherson Park, Phase 1 based on the Master Plan. Staff received and opened bids on October 10, 2006. A total of eight bids were received with Dean Construction being the low bidder, with a bid of $1,970,000.00. This bid is more than the amount that was budgeted for this project, so staff met with NJB and Dean Construction to discuss value engineering options. All parties agreed to eliminate items and revise the scope of the project to meet the funding restrictions. After eliminating items, it was determined that alternate number 1 of the bid which includes the pavilion as an essential project element could be kept in the contract. A change order amount in a reduction of $286,650.30 detailing these changes will be considered by Council as a City of Colleyville Page 1 Printed on 11/10/2006 Agenda Briefing Continued separate item on this agenda. The revised contract amount is $1,791,135.70, with a 10% contingency of $179,113.57, for a total contract amount of $1,970,249.27. Dean Construction has completed several projects in the City of Colleyville, the most recent being Reagan Park. Financial Impact Staff met with the Parkland Dedication Committee and the Parks and Recreation Advisory Board, the Committees respectively voted to approve additional funding in the amount of $279,114.00. It has been determined funding is available in the Colleyville Economic Development Corporation, Parkland Dedication and Voluntary Park Funds. Recommendation Approved City of Colleyville Page 2 Printed on 11/10/2006 IX; 8 8 8 8 8 ~ 8 ! ~ ~ ~ * ~- ~ ~ ~ .... ~ ~- C'i Ilf .... ~ ?! ~ .... ~ .... ('I) ~ ('I) .... N N N (,r N N N N ~ ~ ~ ~ ~ ~ ~ ~ ~ 8 8 8 8 8 ~ 8 ('I) cD ~ ~ ~. <Z ~ N ~ ... .... .... ~ .... .... r-- 0; r--' &1 .... &f ~ pi &1 10 co ~ tit tit ~ tit tit tit tit ~ 8 8 8 8 8 g 8 N Fi ~. ~ ~ ,..: ~ I ~ =Ie: ~ co .... en ..; .... m cD en- co' o' m .... N tit tit tit .... .... tit tit tit tit tit ~ 8 8 8 8 8 ClO 8 """: ; ~ ~ ~ ~ Iri ~ .... ~ co III ~ .... ~ .... c ~ -:;- N &f $ ~- f, ~ to- ~ .... .... .... .... .... .... 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City of Colleyville Agenda Briefing 100 Main Street Colleyville, Texas 76034 (817) 503-1000 www.colleyville.com File Name: Engineering Department Approval of a change order for McPherson Park, Phase 1 with Dean Construction, in the amount of -$286,650.30, and authorize the City Manager to execute the change order McPherson Park Change Order 1 File Type: Resolution Agenda Date: 11/14/2006 Agenda No.: 4e Status: Consent Agenda File Number: Version: 1 Requester: Controlling Body: City Council Final Action: Attachments: History of Legislative File Version: Date: Acting Body: Action Text: 11/14/2006 City Council Title Approval of a change order for McPherson Park, Phase 1 with Dean Construction, in the amount of -$286,650.30, and authorize the City Manager to execute the change order Explanation Reading and Public Hearing As explained in the previous agenda briefing (4d), Dean Construction was the low bidder for this project. However, the bid was above the budgeted amount. Staff met with representatives of Dean Construction and the design team to discuss adjustments to the scope of the project. It was determined that $286,650.30 could be reduced from the project and the pavilions which are an essential project element could be kept. Items deducted are detailed in the attached change order. Financial Impact It has been determined there is no financial impact. Recommendation Approval City of Colleyville Page 1 Printed on 11/10/2006 Change Order City of Colleyville 100 Main Street Colleyville, Texas 76034 (817) 503-1090 Date: November 14, 2006 City of Colleyville Owner: Contractor: Dean Construction Project name: McPherson Park, Phase 1 Change order number: 1 See attached sheet. The original bid sum was: Net amount of previous change orders: Total original bid amount plus or minus net change orders: Total amount ofthis change order: The new contract amount including this change order will be: The contract time will be changed by the following number of days: The date of completion as of the date of this change order is: $2,077,786.00 $0.00 $2,077,786.00 ($286,650.30) $1,791,135.70 ( 0 ) Days No Change Contractor: Owner: Company name Dean Electric Inc., dba Dean Construction Name City of Colleyville Address 701 Hall Street Address 100 Main Street City, State, Zip Cedar Hill, Tx 75104 City, State, Zip Colleyville, Tx 76034 Date Date Signature Signature McPHERSON PARK PHASE 1 CHANGE ORDER #1 ATTACHMENT Delete Concrete Sidewalk - 34 SY @ $27.90/ SY = ($948.60) Delete Playground Retaining Wall- 162 LF @ $81.50 / LF = ($13,203.00) Add Playground Border - 162 LF @ $34.50/ LF = $5,589.00 Add Playground Drystack Retaining Wall - 1 LS @ $3,100.00 = $3,100.00 Delete Handrail - 150 LF @ $55.60 / LF = ($8,340.00) Delete Brick Pavers - 1,436 SF @ $4.65/ SF = ($6,677.40) Delete Highrise Live Oaks - 5 EA @ 1,333.00/ EA = ($6,665.00) Delete Fishing Pier - 1 LS @ $20,245.00/ LS = ($20,245.00) Delete 6" Concrete Paving - 1,241 SY @ $29.30/ SY = ($36,361.30) Replace Lighting Package with Alternate - 1 LS @ $28,060.00/ LS = ($28,060.00) Delete Pond Retaininq Wall - 1 LS @ $3,100.00/ LS = $3,100.00 1 LS @ $52,950.00 / LS = ($52,950.00) 683 LF @ $183.00/ LF = ($124.989.00) ($286,650.30) Alternate Lighting Addition - Delete North Pond & Equipment - Total ~e "'4""'" City of Colleyville Agenda Briefing 100 Main Street Colleyville, Texas 76034 (817) 503-1000 www.colleyville.com File Number: Version: 1 File Type: Resolution Status: Consent Agenda Controlling Body: City Council Requester: Public Works Department File Name: Approval of an Interlocal Agreement with Tarrant County for the installation of storm drain pipe at the intersection of John McCain Road and Marantha Court, and authorize the City Manager to execute the agreement Agenda Date: 11/14/2006 Agenda No.: 4f Final Action: Attachments: Tarrant County Interlocal Agreement History of Legislative File Version: Date: Acting Body: Action Text: 1 11/14/2006 City Council Title Approval of an Interlocal Agreement with Tarrant County for the installation of storm drain pipe at the intersection of John McCain Road and Marantha Court, and authorize the City Manager to execute the agreement Explanation Reading and Public Hearing A bar ditch along the north side of John McCain Road is very deep and located close to the roadway pavement. Tarrant County was contacted for assistance in the installation of a storm drainage pipe in the ditch. This improvement will enhance safety to citizens that travel along this portion of John McCain Road. The City of Colleyville will be partner with Tarrant County for the installation of 250 linear feet of 21-inch storm drain in the existing bar ditch along the north side of John McCain Road. The County will provide all labor and equipment necessary to conduct the improvements. The City is responsible for the purchase of all materials, in the amount of $6,464.21. The labor cost for providing two flagman to direct traffic around the construction site will be $3,200.00. Consequently, the total cost of these improvements to the City is $9,664.00. Construction of this drainage project by a conventional contract would have cost the City approximately $16,250.00. Financial Impact It has been determined funds are available in account 17-52-6325, drainage supplies. Recommendation Approval City of Colleyville Page 1 Printed on 11/10/2006 THE STATE OF TEXAS KNOW ALL MEN BY THESE PRESENTS COUNTY OF TARRANT CONTRACT This Agreement made and entered into this the day of , 2006, by and between the County of Tarrant, acting herein by and through its governing body the Commissioners Court, hereinafter referred to as the COUNTY, and the City of Colleyville acting herein by and through its governing body, hereinafter referred to as the CITY, both of Tarrant County, State of Texas, witnesseth: WHEREAS, this Agreement is made under the authority granted by and pursuant to Chapter 791 ofthe Texas Government Code; and WHEREAS, the party or parties paying for the performance of governmental functions or services shall make payments therefore from current revenues available to the paying party; and, WHEREAS, the governing bodies of the two parties find that the project or undertaking is necessary for the benefit of the public and that each party has the legal authority to build or maintain the project or to provide such service, and the construction and improvement thereof is in the common interest of both parties hereto; and that the division of costs provided for constitutes adequate consideration to each party; set project being more particularly described as: . Provision of one Gradall and operator, two dump trucks, and two drivers to assist the CITY in the installation of a 21" storm drain along the north side of John McCain Road from Marantha Court to 250 feet west. The CITY hereby agrees that the CITY will pay for any engineering, survey, and laboratory testing necessary for these projects, and that the COUNTY will not be responsible for any payment for such services. The CITY must notify the COUNTY within thirty days of completion of this project of any complaint the CITY has with the project. For and in consideration of the mutual undertaking hereinafter set forth and for adequate consideration given, the parties agree as follows: 1. The COUNTY agrees to assist the CITY in the work for the following project: A. Removal of brush guard from existing box and cut opening in west wall B. Installation of approximately 250 If of 21" RCP, Class III C. Insertion of proposed 21" pipe into the existing box and seal D. Backfill and compact around pipe with native material furnished by the CITY 2. The COUNTY agrees to provide the labor and equipment as specified above for this project. 3. The CITY agrees to pay for the actual cost of the materials, including any delivery or freight costs. The CITY will provide a purchase order and will be billed directly by the material supplier. The COUNTY may accumulate and bill the CITY for incidental material cost. 4. The CITY agrees it will be responsible for traffic control on this project. This responsibility includes all signage, barricades and flagmen necessary to control traffic in and around the construction site. 5. The CITY will provide the COUNTY with a hydrant meter and all the water necessary for the projects at no cost to the COUNTY. 6. The CITY agrees that if a Storm Water Pollution Prevention Plan (SWPPP) is required, the CITY will be responsible for the design and development of the Plan. The COUNTY will be responsible for the implementation and maintenance of the SWPPP for the duration of the project. The CITY further agrees to pay for all costs (including subcontractor materials, labor, and equipment) associated with the implementation and maintenance ofthe Plan. By entering into this Agreement the parties do not create any obligations express or implied other than those set forth herein and this Contract shall not create any rights in parties not signatories hereto. Nothing contained in this Agreement is intended by the parties to create a partnership or joint venture between the parties, and any implication to the contrary is hereby expressly disavowed. It is understood and agreed that this Agreement does not create a joint enterprise, nor does it appoint any party as an agent of any other party, for any purpose whatsoever. The parties to this Agreement do not intend by this Agreement that any specific third party may obtain a right by virtue of the execution or performance of this Agreement. The CITY agrees that the COUNTY is relying on the CITY for notice of when to proceed with these projects, but this Agreement does not require the COUNTY to do these projects within any particular time frame. This Agreement shall terminate automatically upon happening of any of the following events: 1. The completion of the improvement provided for herein or; 2. At the end of one (1) year from date herein, unless renewed by both parties in writing. CITY: Authorized City Official ATTEST: CITY TARRANT COUNTY: TOM VANDERGRIFF, County Judge ATTEST: COUNTY B. GLEN WHITLEY County Commissioner Precinct Three * APPROVAL AS TO FORM: District Attorney's Office . By law, the District Attorney's Office may only advise or approve contracts or legal documents on behalf of its clients. It may not advise or approve a contract or legal document on behalf of other parties. Our review of this document was conducted solely from the legal perspective of our client. Our approval of this document was offered solely for the benefit of our client. Parties should not rely on this approval, and should seek review and approval by their own respective attorneys. City of Colleyville Agenda Briefing 100 Main Street Colleyville, Texas 76034 (817) 503-1000 www.colleyville.com File Number: 0-06-1598 Version: 1 File Type: Ordinance Agenda Date: 11/07/2006 Agenda No.: 5a Status: Second Reading File Number: 0-06-1598 Requester: Community Development Department File Name: Approval of a Zoning Change from AG-Agricultural to R30-Single Family Residential on 1.3 acres out of the Joseph White Survey located at 6405 Pleasant Run Road, Case Z-06-024 Attachments: Location and Zoning Map. List of Property Owners Notified. Ordinance 0-06-1598 Controlling Body: City Council Final Action: History of Legislative File Version: Date: Acting Body: Action Text: 10/09/2006 Planning and Zoning Commission 11/07/2006 City Council 11/14/2006 City Council Title Approval of a Zoning Change from AG-Agricultural to R30-Single Family Residential on 1.3 acres out of the Joseph White Survey located at 6405 Pleasant Run Road, Case Z-06-024 Explanation Second Reading and Public Hearing No one spoke at the November 7,2006 City Council public hearing. First Reading and Public Hearing Stacy McKinney has submitted a request to rezone 1.3-acres of land located on the southeast side of the Pleasant Run Road and L.D. Lockett Road intersection. The property is currently zoned AG-Agricultural. The applicant is seeking a zoning change to R30-Single Family Residential in order to develop the property as two single-family residential lots. No correspondence has been received regarding this rezoning request. The Planning and Zoning Commission voted to recommend approval of the rezoning request at the October 9, 2006 meeting by a vote of 6-0. Request. Rezone from AG-Agricultural to R30-Single Family Residential. Location. The 1.3-acres is located at 6405 Pleasant Run Road. Platting. The property is not platted. There is an existing single family dwelling on the City of Colleyville Page 1 Printed on 11/9/2006 Agenda Briefing Continued (0-06-1598) property. The property owner has indicated plans to subsequently plat the property into two lots upon approval of the rezoning request. Lot Sizes. The developer has submitted a conceptual layout of the property showing a potential lot configuration. The proposed lots, as shown on the zoning exhibit, meet the 125-foot lot width and depth requirements of the R30 zoning district. However, the R30 zoning district requires a lot area of 30,000 square feet. At the time of platting, the two proposed lots will each have approximately 29,254 feet of lot area, which is not sufficient to allow the subdivision of the property into two lots that conform to the R30 standards. The applicant will be requesting a waiver of the minimum lot area requirement at the time of platting. The owner indicates they prefer the R30 zoning district because it allows the eventual construction of estate homes on both lots, which is a goal of the Master Plan for properties fronting on the major roadway network, such as Pleasant Run Road. Approval of the rezoning request does not constitute approval of a future plat (lot size, configuration). Master Plan. The Colleyville Plan contains as a goal to "preserve the superior quality of Colleyville's residential neighborhoods". This request appears to be consistent with the following goals and objectives of the Master Plan.: . Continue development of luxury residential areas while maintaining the "country feel" along major collector streets. . Preserve larger lot sizes, i.e., 30,000 sq. ft. and up, and promote the redevelopment or combination of smaller lots into larger estate lots. . Encourage large single lot development on major thoroughfares as "estate" properties. Surrounding Development Trends. The surrounding properties are primarily single family residential in nature. Properties to the south, east and west are zoned AG-Agricultural and are currently developed as single family residences. The properties to the north are zoned AG-Agricultural, and consist of vacant property and a church. Sidewalks and Trails. This property is subject to the provision of the Colleyville Pathways Plan, which requires construction of hike and bike facilities along Pleasant Run Road. The Pathways Plan requires a 10-foot wide trail along Pleasant Run Road. The developer is required to construct the trail as part of the public improvements for this property. Traffic Generation. The Institute of Transportation Engineers publication Trip Generation provides estimates of expected traffic generation based on land use. Data has been collected in the United States and Canada since the 1960's, primarily in suburban locations. Single-family residences are expected to generate 9.57 trips per day, on average. Public Notification. Staff mailed notices to nine adjacent property owners regarding this request. Notice was published in the Fort Worth Star-Telegram as required by state law and City of Colleyville Page 2 Printed on 11/9/2006 Agenda Briefing Continued (0-06-1598) the Land Development Code. No correspondence has been received regarding this request. Planning and Zoning Commission Recommendation. The Planning and Zoning Commission recommended approval of the rezoning request at the October 9, 2006 meeting with a vote of 6-0. Financial Impact It has been determined that there is no financial impact. Recommendation Approval City of Co/leyville Page 3 Printed on 11/9/2006 Location and Zoning Map List of Property Owners Notified Z-06-024 Stacy McKinney, applicant 8504 Precinct Line Rd. Colleyville, TX 76034 Bransford Park Land Trust PO Box 185 Colleyville, TX 76034 Burrow, Darrel D Etux Marian A 6405 Pleasant Run Rd Colleyville, TX 76034 Davis, Ullin D & Patricia 6316 Pleasant Run Rd Colleyville, TX 76034 Dolan, Thomas D Etux Edna 6317 Pleasant Run Rd Colleyville, TX 76034 Miller, Sandra G 6313 Pleasant Run Rd Colleyville, TX 76034 Powell, Ted B Etux Elda Laura 6400 Cutter Ridge Ct Colleyville, TX 76034 Davis, Gary D Etux Mary Ann 6400 Pleasant Run Rd Colleyville, TX 76034 Good Shepherd Catholic Ch 800 W Loop 820 S Fort Worth, TX 76108 Txu Electric Delivery Co PO Box 219071 Dallas, TX 75221 ORDINANCE 0-06-1598 AN ORDINANCE OF THE CITY OF COLLEYVILLE, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF COLLEYVILLE, TEXAS, AS HERETOFORE AMENDED; BY AMENDING THE OFFICIAL ZONING MAP AND CHANGING THE ZONING ON 1.3 ACRES IN THE JOSEPH WHITE SURVEY, ABSTRACT 1692, FROM THE AG-AGRICUL TURAL ZONING DISTRICT TO THE R30-SINGLE FAMILY RESIDENTIAL ZONING DISTRICT; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR INJUNCTIVE RELIEF; PROVIDING A SEVERABILITY CLAUSE; PROVIDING FOR A PENALTY OF FINE NOT TO EXCEED TWO THOUSAND DOLLARS ($2,000.00); AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Colleyville has received an application for rezoning under Case No. Z-06-024; and WHEREAS, the City of Colleyville deems it necessary, for the purpose of promoting the health, safety, morals, or general welfare of the City to enact a new zoning ordinance; and WHEREAS, the City Council has appointed a Planning and Zoning Commission to recommend the boundaries of the various original zoning districts and appropriate regulations be enforced therein and to recommend a new zoning ordinance; and WHEREAS, the Planning and Zoning Commission has divided the City into districts and has prepared regulations pertaining to such districts in accordance with a comprehensive plan and designed to lessen congestion in the streets; to secure safety from fire, panic, and other dangers; to promote health, general welfare; to provide adequate light and air; to prevent the overcrowding of land; to avoid undue concentration of population; to facilitate the adequate provision of transportation, water, sewerage, schools, parks, and other public requirements; and WHEREAS, the Planning and Zoning Commission has given reasonable consideration to, among other things, the character of the districts and their peculiar suitability for particular uses, with a view to conserving the value of buildings and encouraging the most appropriate use of land throughout the City; and WHEREAS, the Planning and Zoning Commission of the City of Colleyville and the City of Colleyville City Council, in compliance with the Charter of the City of Colleyville, and State Law with reference to changes to zoning classifications under the Zoning Ordinance Regulations and Zoning Map, having given the requisite notices by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all the property owners generally, and to the persons interested and situated in Ordinance 0-06-1598 Page 2 of 3 the affected area and in the vicinity thereof, the governing body of the City of Colleyville is of the opinion that said change in zoning should be made. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. Sec. 2. Sec. 3. Sec. 4. Sec. 5. Sec. 6. Sec. 7. THAT all the foregoing premises and findings are found to be true and correct and are incorporated into the body of this ordinance as if copied in their entirety. THAT the Comprehensive Zoning Ordinance of the City of Colleyville, Texas, be, and the same is hereby amended by changing the zoning of said property from the AG-Agricultural zoning district to the R30-Single Family Residential zoning district, as depicted in the attached Exhibit "A" and described in Exhibit "B". THAT the above described tract of land shall be used only in the manner and for the purposes provided by the Comprehensive Zoning Ordinance of the City of Colleyville as heretofore amended, and as amended herein. THAT any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Colleyville, and upon conviction shall be punishable by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense. THAT if any section, paragraph, subdivision, clause, phrase or provision of this ordinance shall be judged invalid or unconstitutional, the same shall not affect the validity of this ordinance as a whole or any portion thereof other than that portion so decided to be invalid or unconstitutional. THAT in addition to and accumulative of all other penalties, the City shall have the right to seek injunctive relief for any and all violations of this ordinance. THAT it has been found that there has been a change in conditions in the above described property, it is now necessary that it be given the above zoning classification in order to permit its proper development and in order to protect the public interest, comfort and general welfare, and requires that this ordinance shall take effect immediately from and after its passage. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the 2006. day of Ordinance 0-06-1598 Page 3 of 3 The second reading and public hearing being conducted on the 2006. day of ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC City Secretary Jon Ayers Mayor Pro Tem APPROVED AS TO FORM AND LEGALITY: Matthew C. G. Boyle City Attorney EXHIBIT "A" AG EXHIBIT "B" ALL that certain tract or parcel of land situated in the JOSEPH WHITE SURVEY, ABSTRACT 1692, Tarrant County, Texas and being a portion of that same tract described to Darrel and Marian Burrow as recorded in Document D205021960, Deed Records, Tarrant County, Texas and also being more particularly described by metes and bounds as follows: BEGINNING at a 5/8 inch steel rod found at the southwesterly corner of that same tract described to Thomas and Edna Dolan as recorded in Volume 9207, Page 441, Deed Records, Tarrant County, Texas and being in the apparent northeasterly right-of-way line of Pleasant Run Road (a variable width right-of-way); THENCE North 53 degrees 14 minutes 56 seconds West with the southwesterly boundary line of said Burrow tract, 261.03 feet to a 3/8 inch steel rod found at the most westerly corner of said Burrow tract and being 47.5 feet southeasterly of the centerline of the tracks of the Regional Rail R.O.W. Co. (aka DART) as recorded in Volume 10146, Page 640, Deed Records, Tarrant County, Texas; THENCE North 47 degrees 17 minutes 37 seconds East with the northwesterly boundary line 305.18 feet to the west edge of a metal fence post at the most northerly northwest corner of said Dolan tract and being 48.7 feet southeasterly of the centerline of said tracks; THENCE South 43 degrees 01 minutes SO seconds East with the westerly boundary line of said Dolan tract and continuing with the southwesterly boundary line of that same tract described to Thomas and Edna Dolan as recorded in Volume 11434, Page 2316, Deed Records, Tarrant County, Texas, 184.21 feet to the west edge of a metal fence post, THENCE South 31 degrees 38 minutes 29 seconds West with said southwesterly boundary line, 268.42 feet to the place of beginning and containing 1.4463 acres, more or less, as surveyed by Moak SUrveyors, Inc. in the month of August, 2006. + .t..s.... City of Colleyville Agenda Briefing 100 Main Street Colleyville, Texas 76034 (817) 503-1000 www.colleyville.com File Number: 0-06-1599 Version: 1 File Type: Ordinance Agenda Date: 11/14/2006 Agenda No.: 6a Status: First Reading Controlling Body: City Council Final Action: File Number: 0-06-1599 Requester: Community Development Department File Name: Approval of a Zoning Change from R40-Single Family Residential to R20-Single Family Residential on 5.105 acres out of the R.N. McEwing Survey located in the 1000 block of Lavaca Trail, Case Z-06-025 Attachments: Location and Zoning Map. Lavaca Park Concept Plan · Statement of Planning Objectives. List of Property Owners Notified . Letter from Adjacent Property Owner. Ordinance 0-06-1599 History of Legislative File Version: Date: Acting Body: Action Text: 1 10/23/2006 Planning and Zoning Commission 1 11/14/2006 City Council Title Approval of a Zoning Change from R40-Single Family Residential to R20-Single Family Residential on 5.105 acres out of the R.N. McEwing Survey located in the 1000 block of Lavaca Trail, Case Z-06-025 Explanation First Reading and Public Hearing Oc Lavaca LLC, has submitted a request to rezone 5.1-acres of land located on the north side of Lavaca Trail, approximately 1,000 feet east of Precinct Line Road. The property is currently zoned R40-Single Family Residential. Notices of the public hearing dates were mailed to 13 adjacent property owners. One letter was received from an adjacent property owner which is attached. The Planning and Zoning Commission recommended approval of the rezoning request by a vote of 4-3. Request. Rezone from R40-Single Family Residential to R20-Single Family Residential. Location. The 5.1-acres of land is located on the north side of Lavaca Trail, approximately 1,000 feet east of Precinct Line Road. Platting. The property is currently not platted and is undeveloped. The property owner has indicated plans to subsequently plat the property into nine residential lots upon approval of the rezoning request. Approval of a preliminary and final plat will be required prior to the City of Col/eyville Page 1 Printed on 11/8/2006 Agenda Briefing Continued (0-06-1599) issuance of building permits. Lot Sizes. The developer has submitted a conceptual layout of the property showing a potential lot configuration. This site is sufficiently large enough to accommodate a nine lot development. The R20 zoning district requires a minimum lot area of 20,000 square feet, lot width of 100-feet and lot depth of 125-feet. The proposed lots, as shown on the zoning exhibit, meet the lot area and lot depth requirements of the R20 zoning district. Master Plan. The Colleyville Master Plan designates the future use of this area for single family residential type land uses. The R20-Single Family Residential zoning district allows residential uses. The proposed rezoning request is in compliance with the Colleyville Master Plan. Surrounding Development Trends. The surrounding properties are primarily single family residential in nature. Properties to the east and west are zoned R40-Single Family Residential and are currently developed as single family residences. The properties to the north are zoned CC2-Shopping Center, and are currently undeveloped. The property to the south is zoned R20-Single Family Residential and a preliminary plat has been approved for a single family residential development. There is currently another proposed development located on the south side of Lavaca Trail to the southeast of the subject property that is under consideration by City Council to rezone to R20-Single Family Residential. Sidewalks and Trails. The Land Development Code requires sidewalks along all public streets. The sidewalks must be installed when any new structures are built on the property. Sidewalks along Lavaca Trail and internal to the development must be four feet wide. Traffic Generation. The Institute of Transportation Engineers publication Trip Generation provides estimates of expected traffic generation based on land use. Data has been collected in the United States and Canada since the 1960's, primarily in suburban locations. Single-family residences are expected to generate 9.57 trips per day, on average. Based on this average, a nine lot development would add approximately 86 vehicle trips per day to the surrounding roadways. Public Notification. Staff mailed notices to 13 adjacent property owners regarding this request. Notice was published in the Fort Worth Star- Telegram as required by state law and the Land Development Code. Staff received one letter from an adjacent property owner which is attached. Summary. The proposed rezoning request is in compliance with The Colleyville Master Plan and is consistent the zoning designations of the surrounding properties. The applicant has submitted a preliminary plat, which will be placed on the City Council agenda for the December 5, 2006, meeting for consideration concurrently with the second reading of the rezoning request. Planning and Zoning Commission Recommendation. The Planning and Zoning Commission recommended approval of the rezoning request at the October 23, 2006 meeting by a vote of 4-3. City of Colleyville Page 2 Printed on 11/8/2006 Agenda Briefing Continued (0-06-1599) Financial Impact It has been determined that there is no financial impact. Recommendation Approval City of Colleyville Page 3 Printed on 11/8/2006 Location and Zoning Map R-20 I \ 1 1 j ,T ;1'" - ~~ i:1 ~ ~~ :1 I m ~ I ~, /' ~1 z: // =::::J I ~ / ~, ~/ ~1~ ~f I) I~ O~ 1\\ I~ ~~ 1 \, 1'l;1 1 1 1 1 \ \ I 1 " ( ", \ \ ~":t'.~ ~.. '. \ .-v,........, ' T" \ .. \ \\.-.. i5.~T.C, "\ ", \ '----_-==== __ ~A~~ ~_ -==-4-- cw"",,, /. ~_. ---- C"~M"'EL 1 53' _ _ , 0) ..' ."-,,., " " . , ... (h '..;;._ \ ~ , I fj.,) / \ 0';1 " , o~ ~E ~~ ,if' i' ~; ~ /---I~ .~ ~, ---- . 1 "'--~. a ~~ '0 o ~ / / / / /,/~,... /~~ ' ll~ 8~ "". . 8 ~: . 1:0 .~".,._,~.,~~ _"11.~' 1141.14' ,/ -~_...". /' .. ., \ iii ~~ ",- !..- !... . -_..._.....~_......~--..._-..._-... ~~ ----.---i-.., - ~ \ . . \'---~./" ------....-....-- ~i !!. 1;.. .<> ",' -;1 --------~-- ~~. ..... -~--------~.....~. ~a !lit ~~ -----_.,,-- 1.l4.0l:I' .....----- 12~.1ll' ~"3G;.2g.H 60:3.45' ---.~W Jeffrey K........... Zimmermont'1804 Troc -'M__~..... ICD R-40 Y ZONe..., GLErAM/L LAND USE ~/SfN( "\\ / . ) (, .-.. -- ----------.~ \ L"I III O:;l~ !;; ;D :ll!;~~ ~~!il6~ ~~~ ~ ~~ S~ ~~ 8~~~ ~i~~~ !~~ ~ ~R ~R ~R ~~o~ ~~~~~ ~r2 ~ ~~ ~~ ~~ ~~g;! ~. ~ ~ ~~~ ~ U1~ ~ ~ ~:J: ~"":rEi 0 S~:r;8~ ;;l~~ !E . :J: .. ~ "'j;! '" ..o~ ~~ ~~ ~~ -~::::; z~~;. 6~~ ..~ ~~ ~~ ~flj:: ~.~IIl~ i!'; ~ NN ~~ ~~~ ~~~c~ ~ ~u o~ ~N :r~. _~ ~~ ~~ ~: ~~Ill' "I~ ~~~ ~~~~~ ~~~ ~Cl...... .... "'!\..... ~j!:~ ~ ~""-< ~~ ~~ ~ '8~ ~~~~~ ~i~ .. .. "';:1. ~iI!", ii;....O-l III ~ . zg .~~.. r"'~ ~ ;;: il: ~ - "'r:! ;;- iil's:; -""t;: M ;:J ~~ ~!i\~ ~i'lE~ z!:l q q ~~ g~~ ~G:I ~~ .. ~.. r ""'lil Ill....,... {;. b ~ g ilI~~ d~;ii Nii ~ .... ~..~ ~~~~ ~2 q ; i~~ 'iE~ ~i ~ M .... ~~~ i~~~ .... ; ~ ~ ~~ . '" ....-----_-.-_-~-, Ii \ II / I'~(. ~ \~~ d ~a~ 8 f:j:'1~ 0, F"- <I r~' I l; \ \ $L-- Lavaca Park Subdivision Collevville. Texas Statement of Plannina Objectives The subject of this zoning request is a parcel of approximately 5.105 acres located on north side of Lavaca Trail just east of Precinct Line Road in Colleyville, Texas. Primary access to the property will be via Precinct Line Road from the west or via the Lavaca Trail connection to the Remington Park subdivision to the east. We are requesting a change of zoning from the present R-4O residential zoning to R-20 residential zoning. We believe that due to the pending R-20 residential development on neighboring tracts of land and the existing 0.5 acre or smaller residential developments in the immediate area, the future and best use of this land would be an R-20 residential development. There is an economic as well as aesthetic benefit to maintain similar zoning in this particular area of Colleyville consistent with the high quality commercial and residential development taking place nearby. This property abuts commercially zoned property to the west, the proposed R-20 zoning is an appropriate transitional zoning to the existing R-40 tracts east of this tract on Lavaca Trail. We are proposing subdividing the property into 9 residential lots. The subdivision will be served by a single cul-de-sac. Two 40 feet deep Home Owners' Association (HOA) lots are proposed to flank the entrance on Lavaca Trail. An ornamental wrought iron and stone subdivision fence with landscaping beds and decorative lighting will be constructed along the interior lot line of these open space lots. Our intent is to provide landscaping depth along Lavaca Trail to create a welcoming entrance to the subdivision and curb appeal for traffic traveling along Lavaca Trail. Ornamental street lights and decorative mail boxes will continue the curb appeal within the subdivision. We believe the homeowners in Lavaca Park will enjoy both the external open space and internal privacy afforded by a small cul-de-sac. We anticipate custom homes in the $1 million price range. We have already contacted a number of local Colleyville builders who have built in the Colleyvtlle area for over ten years and are familiar with the high standards and expectations in this community. We have a verbal commitment to purchase all of the proposed lots. The current trend in housing in this area of Colleyville is for more expensive custom homes on the R-20 lot size than those constructed in the past. Homes should be of equal or greater value than existing homes in the area. Our intention is to save all mature and quality trees located on the property. The aerial photograph with lot overlay provided with the rezoning application shows the existing tree cover to around the perimeter of the tract. The proposed lot and street design will leave these trees intact. RECEIVED OCT 0 2 2006 Per ............. Development Schedule The Lavaca Park subdivision is intended to be developed as a single phase with development commencing as soon as zoning, platting and other necessary approvals are obtained from the City of Colleyville. With appropriate approvals infrastructure construction could begin in the Spring '07 with home construction beginning in the Summer '07. Proposed Ownership The Ownership Group is to remain the same throughout the process. The residential lots will be sold upon final acceptance of the subdivision by the City. The HOA area will be maintained by the Ownership Group through the home construction phase. Once the subdivision is built-out the residents will assume management of the HOA with the various maintenance responsibilities. Utility Provisions City water and sanitary sewer facilities are available to the site. Storm water run-off will be routed through detention areas to limit drainage run-off rates to their pre-developed conditions. Kellie Engineering has been retained to provide civil engineering services for the design of the subdivision. The developer recognizes the subdivision design will need to conform to the City's subdivision regulations prior to approval of any Final Plat and the subdivision would have to be constructed to City standards prior to Final Acceptance of the Public Improvements. Economic Development Information The property is currently undeveloped pasture. The proposed Lavaca Park will have a total of 9 lots, each with an estimated average value of between $900,000 and $1,250,000 when homes are complete. This will result in a large increase in the appraised of this property with additional revenues to local schools and government well above the median residential contribution to local taxing authorities. As important to the City is the future residents expected contributions to the local business economy, schools, and the community. The current appeal of Colleyville will attract these residents to choose to live at Lavaca Park and they will be making a positive commitment to the larger community for years to come. Clark Miller Oc Lavaca LLC 6105 Equestian Court Colleyville, TX 76034 Tel. 817-683-7074 Fax. 817-514-2501 . RECEIVED OCT 0 2 lOOn i Per ............. Z-06-025 Clark Miller, applicant 6105 Equestrian Ct. Colleyville, TX 76034 Glasgow, William Etux Karen 6400 Bordeaux Park Colleyville, TX 76034 Ldds Communications Inc 500 Clinton Center Dr Clinton, MS 39056 Royal Lepage Relocation Servic 1905 Harney St Ste 300 Omaha, NE 68102 Zimmerman, Jeffrey K 501 Lavaca Trl Colleyville, TX 76034 List of Property Owners Notified Chandler, Raman L 7001 Lismore Ct Colleyville, TX 76034 Gtp Acquisition Partners II 1801 Clint Moore Rd Ste 215 Boca Raton, FL 33487 McIntosh, Doyle & Mary Fam Lp 8333 Thornhill Dr North Richland Hills, TX 76180 Ruggere, Judy 1013 W Lavaca Trl Colleyville, TX 76034 Gary Panno Inc PO Box 715 Colleyville, TX 76034 Invitation Park III Lp 215 W College St Grapevine, TX 76051 Rogers, Patricia A 725 Arcady Ln Colleyville, TX 76034 Westgate Villas Ltd PO Box 611 Colleyville, TX 76034 Jeffrey K Zimmerman 501 Lavaca Trail Colleyville, TX 76034 October 18,2006 Community Development Department City of Colleyville 100 Main Street Colleyville, TX 76034 Re: Zoning Case Number: Z-06-025 Dear Community Development Department, Traffic flow from Lavaca Trail developments can go to the west to Precinct Line Rd, or to the east through the Remington Park subdivision. With each new development, more and more vehicles will pass directly past my home and others in Remington Park. I believe that it is poor planning to put in developments that are designed to use neighboring developments as part of their traffic flow. IfLavaca Trail was to 'build out' at R20 zoning, there is a potential for 115- 120 homes that will generate a minimwn of 600 vehicle trips per day through the Remington Park subdivision. If the 'wild card' area of Lavaca Trail (the 15 acres of property that adjoins the commercial area of Precinct Line Rd) gets developed as the high density PUDs that keep getting approved all over town adjacent to commercial property, there is a potential for a total of 150-160 homes that will generate a minimum of 800 vehicle trips per day through the Remington Park subdivision. In 2005 the Master Thoroughfare Plan was amended to remove a North/South collector street that connected L.D. Lockett to McDonwell School Road and intersected Lavaca Trail. This road would have served to take traffic flow from Lavaca Trail north to McDonwell School Road and south to L.D. Lockett and would have removed the burden of through traffic using the Remington Park subdivision, and created convenient access to collector streets for Lavaca Trail residents. The landowners of Lavaca Trail in 2005 wanted to keep their 'rural' setting and 5+ acre parcels, but as of 2006, this is no longer the case since many have sold their property to developers. A street of some sort needs to be implemented to provide future Lavaca Trail residents an alternative route to McDonwell School Rd other than cutting through the Remington Park subdivision. This alternative route would also provide a way to reduce the impending bottleneck at the Lavaca Trail - Precinct Line Rd intersection. This proposed zoning is for a parcel ofland on the north side ofLavaca trail where a collector street needs to be connected to McDonwell School Rd. The applicant for this zoning case is requesting R20 zoning and a single cul-de-sac with no possibility of connection to the adjacent property to the north that fronts McDonwell School Rd. This property is the perfect location for a collector street between Lavaca Trail and McDonwell School Rd. I ask that the City of Colleyville request the applicant to design this development in such a way that a collector street from McDonwell School Rd to Lavaca Trail can be created. If the applicant is unable to do so, then I request that the City of Colleyville deny this zoning case. Jeffrey K. Zimmennan ~ ~ ~ 501 Lavaca Trail and Adjo'i'{ ~ndowner ~ ORDINANCE 0-06-1599 AN ORDINANCE OF THE CITY OF COLLEYVILLE, TEXAS, AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF COLLEYVILLE, TEXAS, AS HERETOFORE AMENDED; BY AMENDING THE OFFICIAL ZONING MAP AND CHANGING THE ZONING ON 5.1 ACRES IN THE R. H. MCEWING SURVEY, ABSTRACT 1154, FROM THE R40-SINGLE FAMILY RESIDENTIAL DISTRICT TO R20-SINGLE FAMILY RESIDENTIAL DISTRICT; PROVIDING A SAVINGS CLAUSE; PROVIDING FOR INJUNCTIVE RELIEF; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND PROVIDING AN EFFECTIVE DATE WHEREAS, the City of Colleyville has received an application for rezoning under Case No. Z-06-025; and WHEREAS, the City of Colleyville deems it necessary, for thepurpose of promoting the health, safety, morals, or general welfare of the City to enact a new zoning ordinance; and WHEREAS, the City Council has appointed a Planning and Zoning Commission to recommend the boundaries of the various original zoning districts and appropriate regulations be enforced therein and to recommend a new zoning ordinance; and WHEREAS, the Planning and Zoning Commission has divided the City into districts and has prepared regulations pertaining to such districts in accordance with a comprehensive plan and designed to lessen congestion in the streets; to secure safety from fire, panic, and other dangers; to promote health, general welfare; to provide adequate light and air; to prevent the overcrowding of land; to avoid undue concentration of population; to facilitate the adequate provision of transportation, water, sewerage, schools, parks, and other public requirements; and WHEREAS, the Planning and Zoning Commission, has given reasonable consideration, among other things, the character of the districts and their peculiar suitability for particular uses, with a view to conserving the value of buildings and encouraging the most appropriate use of land throughout the City; and WHEREAS, the Planning and Zoning Commission of the City of Colleyville and the City of Colleyville City Council, in compliance with the Charter of the City of Colleyville, and State Law with reference to changes to zoning classifications under the Zoning Ordinance Regulations and Zoning Map, having given the requisite notices by publication and otherwise, and after holding due hearings and affording a full and fair hearing to all the property owners generally, and to the persons interested and situated in Ordinance 0-06-1599 Page 2 of 3 the affected area and in the vicinity thereof, the governing body of the City of Colleyville is of the opinion that said change in zoning should be made. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. Sec. 2. Sec. 3. Sec. 4. Sec. 5. Sec. 6. Sec. 7. THAT all the foregoing premises and findings are found to be true and correct and are incorporated into the body of this ordinance as if copied in their entirety. THAT the Comprehensive Zoning Ordinance of the City of Colleyville, Texas, be, and the same is hereby amended by changing the zoning of said property from the R40-Single Family Residential zoning district to the R20- Single Family Residential zoning district, as depicted in the attached Exhibit "A" and described in Exhibit "B". THAT the above described tract of land shall be used only in the manner and for the purposes provided by the Comprehensive Zoning Ordinance of the City of Colleyville as heretofore amended, and as amended herein. THAT any person, firm or corporation violating any of the provisions or terms of this ordinance shall be subject to the same penalty as provided for in the Comprehensive Zoning Ordinance of the City of Colleyville, and upon conviction shall be punishable by a fine not to exceed the sum of Two Thousand Dollars ($2,000.00) for each offense. THAT if any section, paragraph, subdivision, clause, phrase or provision of this ordinance shall be judged invalid or unconstitutional, the same shall not affect the validity of this ordinance as a whole or any portion thereof other than that portion so decided to be invalid or unconstitutional. THAT in addition to and accumulative of all other penalties, the City shall have the right to seek injunctive relief for any and all violations of this ordinance. THAT it has been found that there has been a change in conditions in the above described property, it is now necessary that it be given the above zoning classification in order to permit its proper development and in order to protect the public interest, comfort and general welfare, and requires that this ordinance shall take effect immediately from and after its passage. Ordinance 0-06-1599 Page 3 of 3 AND IT IS SO ORDERED. The first reading and public hearing being conducted on the 2006. day of The second reading and public hearing being conducted on the 2006. day of ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC City Secretary David Kelly Mayor APPROVED AS TO FORM AND LEGALITY: Matthew C. G. Boyle City Attorney EXHIBIT" A" EXHIBIT "B" tHiAL SUR\'nY.AnSTRAc;r~<l nS41~ A 21)1S M:Rf. Uf;f'U V()Ll;ME 6742. n~:S{"~Jlfl} l~Y A r .\ ~,' to. )$/:0.'" lor, fOONO us I m; NORTit u:->t-: Of' I A V .-\(" It UtA}), A!litl TNt ~),rnl14Nt: Of SAUl Zl} .!~ AeRX llt.Ae! AND SAID IRON ROD ~i)~ S.J" {l;}' f-,\S"[ I 01 ~. 44 FEf~ r Of 1Hh OfrtW tAVAf.4. lR,\U., A 3' 3RA:"~ ors" rs S:I A Us '-lour 0); W.\ \' M.\RKEilil. SAU> ~:S' lRHN $/:<>f) AtSO n;~(:F; f'osr A1" un. OJ' A 4:'1 An~);, iN VOLt, ME II 88, '.\Oh 16061, mE'SC~: h'(ltiU (,1" ~1' 11' fElil !\UJM) A fi:.~Ct: UNl: AM) ACR!;rR.t\(i 10 A ItX' flO~ ROD fOl~D Ai 11n: l\Olnilll\Sf COlNEl or ~.\to.u A (:(>>tNf:R ru~ NOi(TH SJ\1U tHAT IS S(llrnJ Iq<> ~r' 24. H)'BHI1 I ~. f.RON ROi) fOU"SD ON F:.\U USE: (If m("~cr UN"6i ROAI); !4/' nn- 41' EAST 11"Hltl FHn ,1l.1 O~<j TH:t \lORnl Ff'NC'l: UN&;; OF SId}) :21;,,:/$ ,.\(:IU: lRACt U> A VI' IR(h"" R(~) ,n A CUJC.NI'R ttl:;:..l('f; I'o~r, Alfi"4(l A A t1~~ Or' 1. AVAC.... Tl.AIt AND SAIl> 4;0,.1" Sf;" ~4' >:'-' '.l.'''l'>l >t,l.?f, FEh'l ...1 ONOTH1!.I'ztNCl' A"IO $,\1D ('nMMO~ UNEm liU'.I't AChOP UF(ilXXlNH ~ 10..... ACltf,S <w IA~U, ~en.'.."..~ ~.,), ' 'r~:;::' City of Colleyville Agenda Briefing 100 Main Street Colleyville, Texas 76034 (817) 503-1000 www.colleyville.com File Number: R-06-2776 File Number: R-06-2776 Version: 1 File Type: Resolution Status: Resolution Requester: Community Development Department File Name: Approval of a request for a refund of a sidewalk escrow and waiver for the construction or escrow of funds for sidewalks on Lot 30, Block A of the Brook Meadows Addition located at 4402 Shadywood, Case G-06-029 Attachments: Location and Zoning Map. Letter Requesting Refund . Resolution R-06-2776 Agenda Date: 11/14/2006 Agenda No.: 7a Controlling Body: City Council Final Action: History of Legislative File Version: Date: Acting Body: Action Text: 1 11/14/2006 City Council Title Approval of a request for a refund of a sidewalk escrow and waiver for the construction or escrow of funds for sidewalks on Lot 30, Block A of the Brook Meadows Addition located at 4402 Shadywood, Case G-06-029 Explanation Reading and Public Hearing Mary Cornelius is the owner of Lot 30, Block A of the Brook Meadows Addition located at 4402 Shadywood Road. The owner is requesting a refund of a sidewalk escrow, in the amount of $960.00, and waiver for the construction or escrow of funds for sidewalks that are required with the construction of a residential dwelling unit (see attached letter from Mary Cornelius). This lot has 60 linear feet of frontage along Shadywood Road. The Engineering Department determines the escrow fee as four dollars per square foot. Mary Cornelius has submitted a request to the City Council to refund and waive the sidewalk construction and escrow requirements on the grounds that sidewalks do not exist in the neighborhood and homeowners along the street have not been required to escrow funds for sidewalk construction. The City Council's options in this case are the following: 1. Approve the waiver - This action would refund the sidewalk escrow and waive the sidewalk construction and escrow requirements for this property. 2. Approve the waiver in part - The Council may refund a portion or percentage of the fee. 3. Denv the waiver - The property owner would not receive a refund of the funds City of Colleyville Page 1 Printed on 11/9/2006 Agenda Briefing Continued (R-06-2776) currently in escrow for the sidewalk construction. Staff Findinqs A new single family home was recently constructed on the subject property, which triggered the sidewalk requirement. There are no existing sidewalks on Shadywood Road or the adjacent streets. The subject property is the only lot within the neighborhood that has provided an escrow for the eventual construction of sidewalks in the future. There are no remaining vacant properties located along Shadywood Road. Financial Impact It has been determined that there will be a refund amount of $960.00 if Council approves refund. Recommendation Approval City of Colleyville Page 2 Printed on 11/9/2006 Location and Zoning Map 4616 4617 4619 4618 4617 4612 4613 4615 4614 4613 4608 4609 4611 4610 4609 4604 4605 4607 4605 4600 4601 4601 4504 4505 4505 4607 2803 2807 2811 2903 4500 4501 R-20 4400 4515 R-20 4402 Amy Shelley From: Cornelius/Kelly Team Sent: Tuesday, October 24,20064:47 PM To: Amy Shelley Subject: SPAM Sidewalk Ordinance Exemption October 24, 2006 Amy Shelley Planning & Zoning Assistant City of Colleyville ~ 110 Main Street Colleyville, TX 76034 Dear Ms. Shelley, Reference - 4402 Shadywood, Colleyville Lot 30 Block A I am requesting an exemption on the Colleyville sidewalk ordinance for new construction in the amount of $960.00. The reason for this request of exemption is that none of the properties in Brook Meadows or Thornbury have sidewalks. Therefore, either all homeowners should be required to pay this ordinance or I should get an exemption. Another factor, there is no room for a sidewalk at the referenced property. My request is to have my money refunded. Regards, Mary Cornelius 10/25/2006 RESOLUTION R-06-2776 A RESOLUTION APPROVING A REQUEST FOR A REFUND OF A SIDEWALK ESCROW AND WAIVER FOR THE CONSTRUCTION OR ESCROW OF FUNDS FOR SIDEWALKS ON LOT 30, BLOCK A OF THE BROOK MEADOWS ADDITION LOCA TED AT 4402 SHADYWOOD ROAD NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the sidewalk requirement for Lot 30, Block A of the Brook Meadows Addition located at 4402 Shadywood Drive is hereby waived. Sec. 2. THAT $960.00 will be refunded to Mary Cornelius for sidewalk escrow fees paid on Lot 30, Block A of the Brook Meadows Addition. AND IT IS SO RESOLVED. PASSED BY A VOTE OF THIS THE DAY OF NAYS AND 2006. ABSTENTIONS ON AYES, ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC City Secretary Jon Ayers Mayor Pro Tem ~~.'.e ~~, , ---',.- -r..,..... City of Colleyville Agenda Briefing 100 Main Street Colleyville, Texas 76034 (817) 503-1000 www.colleyville.com File Number: R-06-2777 File Number: R-06-2777 File Type: Resolution Status: Resolution Version: Controlling Body: City Council Final Action: Agenda Date: 11/14/2006 Requester: Parks and Recreation Agenda No.: 7b Department File Name: Approval to support increased funding for the Texas Recreation and Parks Account (TRPA) and the State park system Attachments: Resolution R-06-2777 History of Legislative File Version: Date: Acting Body: Action Text: 1 11/14/2006 City Council Title Approval to support increased funding for the Texas Recreation and Parks Account (TRPA) and the State park system Explanation Reading and Public Hearing Funding for the Texas Recreation and Parks Account (TRPA) has decreased the past two legislative sessions. The TRPA is a grant program for parkland acquisition and development and for the development of recreational facilities that is administered by the Texas Parks and Wildlife Department. The annual funding in the TRPA prior to the 78th Legislature was $15.5 million. The TRPA was reduced to $8.1 million annually during the 78th Legislature and to $5 million by the 79th Legislature. The City of Colleyville has received several park development grants from the Texas Parks and Wildlife Development (TPWD) over the past several years. The development of City Park, Kimzey Park and the Nature Center were all partially funded with matching grants from TPWD. The proposed Resolution R-06-2777 requests members of the 80th Legislature support increased funding for the Texas Recreation and Parks Account (TRPA), at least to the level the grant program was prior to the 78th Legislative Session and that members of the 80th Legislature support increased funding for the State park system. Financial Impact It has been determined that there is no financial impact. Recommendation Approval City of Colleyville Page 1 Printed on 11/10/2006 RESOLUTION R-06-2777 A RESOLUTION OF THE CITY OF COLLEYVILLE CITY COUNCIL REQUESTING THE MEMBERS OF THE 80TH LEGISLATIVE SESSION OF THE STATE OF TEXAS SUPPORT INCREASED FUNDING FOR THE TEXAS RECREATION AND PARKS ACCOUNT LOCAL PARK GRANT PROGRAM AND THE TEXAS STATE PARK SYSTEM WHEREAS, the Texas Parks and Wildlife Department (UTPWD") administers the Texas Recreation and Parks Account Local Park Grant Program (UTRPA") and manages 114 State parks and historical sites in Texas; and WHEREAS, TPWD has a separate account in their general revenue fund referred to as the TRPA for the purpose of providing matching grants to political subdivisions for parks and recreation projects; and WHEREAS, the matching grants provided by the TPWD are utilized for the planning, acquisition, and development of local park, recreation and open space areas to be owned and maintained by political subdivisions; and WHEREAS, funds granted to political subdivisions under the TRPA guidelines have funded 1,029 projects of the 2,851 submitted over 25 years delivering over $623 million dollars to the local Texas economy; and WHEREAS, political subdivisions throughout the State of Texas depend on grants from TPWD through the TRPA to stimulate the acquisition and development of parks and recreational areas for the benefit and enjoyment of their citizenry; and WHEREAS, the TRPA and State parks are funded from sales tax on sporting goods and that the development of new parks stimulates the purchase of sporting goods; and WHEREAS, continued cutbacks in appropriations for State park and historic sites have resulted in a backlog of deferred maintenance issues, park closures, reduced hours and days of operation, staff layoffs, the conversion of some parks to day use only and elimination of important visitor services, regardless of the growing need for new parks due to the State's expanding population and extensive tourism industry; and WHEREAS, the development of parks encourages and promotes public health, economic development, job creation, education; corporate relocations, an improved quality of life, and juvenile crime prevention; and Resolution R-06-2777 Page 2 of 2 WHEREAS, it is the desire of this City Council that a copy of this resolution with appropriate names affixed be presented to the Governor of Texas and the leadership of the 80th Texas Legislature. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT members of the 80th Legislature of Texas seek passage of legislation maximizing the use of revenue from the sporting goods sales tax to increase funding for parks and recreation programs fairly for both Local and State parks and that all TRPA funded park projects be subject to the established TPWD competitive scoring system. AND IT IS SO RESOLVED. APPROVED BY A VOTE OF _ AYES, _ NAYS AND _ ABSTENTIONS ON THIS THE DAY OF 2006. ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC City Secretary Jon Ayers Mayor Pro Tem c~ .'f.'.'.... City of Colleyville Agenda Briefing 100 Main Street Colleyville, Texas 76034 (817) 503-1000 www.colleyville.com Requester: Office of the City Secretary File Name: Reports - November 14, 2006 File Type: Report Agenda Date: 11/14/2006 Agenda No.: 9 Status: Reports Controlling Body: City Council Final Action: File Number: Version: 1 Attachments: Street Capital Improvement Plan Committee Minutes - October 5, 2006 . Colleyville Sidewalk Committee Minutes - October 5, 2006 History of Legislative File Version: Date: Acting Body: Action Text: 1 11/14/2006 City Council Title Street Capital Improvement Plan Committee Minutes - October 5, 2006 Colleyville Sidewalk Committee Minutes - October 5, 2006 City of Co/leyville Page 1 Printed on 11/9/2006 Minutes of the Street Capital Improvement Plan Committee October 5, 2006 7:00 p.m. Colleyville City Hall 100 Main Street Executive Conference Room Roll Call: Committee attendees: Jody Short, Choyce Morrow, Michael Muhm, John Payne, Sean Bryan, Joyce Hammill, Gail Manion, Ed Moore, Joe Allen, Jim Robinson, Jeff Wall and Larry Henry were present. Staff attendee: Steve Chutchian, Director of Public Works I. Call to Order Jody Short called the meeting to order at 7:03 p.m. II. Discussion of Committee general work plan Committee members evaluated several residential streets for inclusion in the Capital Improvement Program, and completed a preliminary listing of proposed street improvements. The committee discussed the upcoming Town Hall Meeting and determined that it is now prepared to submit the preliminary Capital Improvement Plan to citizens for review and comments. The next regular meeting of the Committee will be held on November 2, 2006. III. Citizen Comments There were no citizen comments. IV. Adjournment There being no further discussion, meeting adjourned at 8:03 p.m. Respectfully Submitted, ~~xf.~l~ Kathy E. K.1oore Engineering Assistant Approved on November 2, 2006 ~ l"ex.. COLLEYVILLE SIDEWALK COMMITTEE MEETING MINUTES - October 5, 2006 CALL TO ORDER The meeting was called to order at 2:06 p.m. ROLL CALL Present: Gail Manion, Nancy Jane Langford, Judy Atwood, Jack Olsen and Council member Liaison Tony Licata Staff: Steve Chutchian, Barry LeBaron, Chad Bartee, Kathy Moore, Carter Sieber and Dal Anderson from staff were present. APPROVAL OF MINUTES Chairperson Gail Manion requested a deletion from the August 1, 2005 minutes referencing a bridge donation for Jackson Road. Also, a typo of the word "the" should have been Llthey". Gail Manion moved to approve the minutes as amended. AGENDA ITEMS 1. Report of the FY06 Sidewalk Budget Expenditures Chad Bartee, City Engineer gave a presentation I overview of the FY06 expenditures. There were two projects identified from the five year CIP Plan for FY06. The first being John McCain Trail and a sidewalk along Bedford Road from Plantation Drive to Scarlet Court. Both projects were completed and expended the funds for FY06. Gail Manion questioned the sidewalk on Scarlet Court. Chad Bartee said it was part of the Five Year CIP Plan. There was a question as to the actual cost of the projects. Bedford Road was budgeted at $14,000 with total expenditures at $14,800. John McCain Trail was budgeted at $9,000 with total expenditures at $19,718. There was $9,000 identified for the Castleton Trail from FY06 budget, but it was absorbed by the John McCain Trail. Bids on the Castleton Trail came in low, so no funds for FY07 will be needed for this project. There was discussion on the Castleton Trail location and construction, and the time frame of completion. 2. Review of the OCISD Plans for the New Colleyvllle Elementary School located on Pleasant Run Road There was discussion of the new Colleyville Elementary School's impact on traffic off of Pleasant Run Road. Gail Manion went to the school district and visited with Scott Monahan and reviewed their plans. She stated that the school was told about the trail they need to build and that it was in their plans. However, they were not told about the access that comes off of Cooks Lane, which is on the Trail Plan, she pointed this out to them and they will try to incorporate it into their plans. She felt that they were not given Colleyville Sidewalk Committee Minutes - October 5, 2006 a lot of impute by the City, and were only looking at their property. The school will take information back to their Architect to see if they can connect to the middle school and the elementary school. Judy Atwood wants to make sure that there is a way for the kids to walk back and forth between the two campuses. Carter Sieber gave a presentation of pedestrian count (school kid's walking) to the committee. He went out to intersection of Hall Johnson and Bogart and counted the kids walking, also talked to the crossing guard. Went in the afternoon and morning, found that more kids walked in the afternoon then in the morning. Also, found that most of the foot traffic was along Bogart, but many kids cut across Hall Johnson to be picked up by parents. Committee member were given handouts that gave a breakdown of Carter's research. Gail Manion reminded the committee that in 2002 they did surveys with the schools asking if sidewalks were provided would you let your child walk to school, 57% said yes in elementary schools and 51 % said yes in the middle schools. Gail Manion read the Sidewalk Ordinance from 1990 concerning where sidewalks are required. Councilman Licata recommended figuring out what's needed and prioritize. To have focused objective to help make things happen. Steve Chutchian spoke about possibly sending out a questionnaire or having another survey professionally done. Discussion continued on what questions might be asked as part of a survey, and how it would be performed. Gail Manion was not sure that another survey is a priority at this time. Councilman Licata feels this can only make the Committee's case stronger. Gail Manion brought to the Committee's attention project # 7, in the Trail Plan, called liThe School Yard Path" which connects the two schools. The school district was unaware of the plan. Gail Manion asked to amended the Trail Plan to say the school yard path does not need to go all the way to SH26, but it does need to connect the two schools and we need to inform the school district about this. Steve Chutchian informed the committee that we can only amend the Trail Plan to relocate the school yard path around the school not through the school property. The committee could send a letter recommending the connect through the school property; however the City cannot force the school district to do that. Discussion continued on where and what part of the trail the school is putting in. Also, the City will be starting the Pleasant Run Trail Project which we will pick-up where the school district leaves off. Gail Manion strongly recommends that we have sidewalks on both sides of Bogart. There was more discussion of where crossings and crossing guards will be, and where the radar speed signs will be located. Judy Atwood stated that there needs to be a match between what we are doing and what the school is doing. This needs to be discussed between the two immediately. Colleyville Sidewalk Committee Minutes - October 5, 2006 Councilman Licata suggests that we have a joint planning session between committee members, city staff, and school district. We need to point out what exist and what's missing and what might be able to be adjusted. Possible Sidewalk Priorities: 1. The east side of Waller Lane to the north side of Cooks Lane to the school yard short cut. 2. Pleasant Run Road going north from the school boundary to Tinker Road, east side of trail. 3. Along Tinker Road between Emerald and Pleasant Run Road on the north side. 4. Both side of Beverly and Shelton Road-due to traffic pattern changes. 5. North side of Bogart-check school plans. 6. Colleyville Terrace to Central on the west side, connecting the existing sidewalks. Steve Chutchian suggests that once a priority list is established, staff can attach cost to priorities. 3. Purposed FY07 Sidewalk Budget Steve Chutchian informed committee that $35,000 was approved for the FY07 budget. 4. Discussion of the Long Term Plans for the New Colleyville Senior Center Steve Chutchian informed committee that the Senior Center modifications were complete and the center would be opening soon. The Trail/Bridge Project went out for bids, but all bids far exceed the engineering estimates, therefore all bids were rejected. Staff will redesign the trail without the bridge and this project will be bid at a later date. STAFF REPORTS Committee did not schedule another meeting at this time. CITIZEN/COMMITTEE MEMBER COMMENTS There were no further comments. ADJOURNMENT The meeting adjourned at 3:53 p.m. ~Yr~ Kathy E. Moore Administrative Assistant Approved on: November 6, 2006 Colleyville Sidewalk Committee Minutes - October 5, 2006 RESOLUTION R-06-2778 A RESOLUTION APPROVING COUNCIL ACTION UNDER BUSINESS AT THE REGULAR COUNCIL MEETING OF NOVEMBER 14, 2006 WHEREAS, Council has taken action on certain items on the agenda under Business. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the agenda decisions approved by Council action under Business this date and not otherwise adopted by Ordinance and/or separate Resolution as follows are hereby adopted: a. THAT AND IT IS SO RESOLVED. APPROVED BY A VOTE OF AYES, ON THIS THE DAY OF NAYS AND 2006. ABSTENTIONS ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC, CMC City Secretary Jon Ayers Mayor Pro Tem