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Home My WebLink AboutColleyville Crime Control and Prevention District (CCCPD)-Agenda Packets-6/3/2016City of Colleyville Page 1 City of Colleyville Agenda Colleyville Crime Control and Prevention District Board Worksession City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Monday, June 6, 2016 5:30 p.m. Executive Conference Room Third Floor City Hall 1. CALL TO ORDER 2. PRESENTATION AND DISCUSSION 2a Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year 2016 (FY 2016) budget update 2b Presentation and discussion of the Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year 2017 (FY 2017) budget 3. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, June 3, 2016 by 5:00 p.m. Amy Shelley, TRMC City Secretary Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1130, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 Colleyville Crime Control and Prevention District Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 2a Agenda Date 06/06/2016 Number 2a Type Presentation and Discussion Department City Manager Title Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year 2016 (FY 2016) budget update Strategy Map Connection C5- Achieve the highest standards of safety & security Explanation This briefing provides an update on the current FY 2016 CCCPD budget. Attached is a comparison of the FY 2016 adopted budget versus the FY 2016 revised projection. Midway through the 2016 fiscal year, sales tax revenues have totaled $807,016, which is 10.15% above sales tax revenues received during the same time- period in FY 2015. It is projected that the full fiscal year of sales tax revenue will be $83,818 greater than budgeted. The additional sales tax revenue allows for use of less cash from fund balance than originally planned for this fiscal year. Expenditures are anticipated to be as budgeted. Attachments 1.FY 2016 CCCPD Adopted Budget versus FY 2016 Projections COLLEYVILLE CRIME CONTROL DISTRICT FY 2016 BUDGET VS. PROJECTIONS ADOPTED PROJECTED FISCAL YEAR FY 2016 FY 2016 BEGINNING FUND BALANCE $1,492,472 $1,481,643 REVENUES: 1/2 CENT SALES TAX REVENUE*$1,529,802 $1,613,620 INTEREST INCOME $1,500 $1,500 USE OF AVAILABLE CASH $384,082 $300,264 TOTAL REVENUES $1,915,384 $1,915,384 EXPENDITURES: ADMINISTRATIVE BOARD/AUDIT EXPENSES:$1,850 $1,850 POLICE SOFTWARE ANNUAL MAINTENANCE CONTRACT $49,500 $49,500 REGIONAL RECRUITING AND HIRING PROCESS (PACT TEST)$2,500 $2,500 CRIME REPORTS ANALYTICAL CRIME MAPPING SOFTWARE $5,492 $5,492 NETMOTION WIRELESS MAINTENANCE AGREEMENT $3,219 $3,219 $3,949 $3,949 TICKET WRITER REPLACEMENT $4,700 $4,700 PERSONNEL: POLICE OFFICERS: 7 OFFICERS $603,556 $603,556 ADDITIONAL OFFICER IN FY 2016 $72,058 $72,058 TEEN COURT $33,750 $33,750 CAPITAL - ROOF REPAIRS & MODIFIED BITUMEN REPLACEMENT - JUSTICE CENTER $100,171 $100,171 VEHICLES: REPLACEMENT - PATROL VEHICLE AND EQUIPMENT $195,000 $195,000 REPLACEMENT - MOTORCYCLE (TWO)$72,000 $72,000 REPLACEMENT - CID VEHICLE $27,000 $27,000 EQUIPMENT: $8,500 $8,500 STINGER FLASHLIGHTS $3,800 $3,800 TWO HANDHELD LASER UNITS $7,000 $7,000 TWO RADAR SIGNS- REPLACEMENT $11,000 $11,000 DEBT SERVICE: 2006 SERIES REFUNDING DEBT $500,242 $500,242 TRANSFERS: CAPITAL EQUIPMENT REPLACEMENT FUND - IN-CAR MOBILE DIGITAL COMPUTER SYSTEM $10,000 $10,000 TOTAL EXPENDITURES $1,715,287 $1,715,287 EXCESS REVENUES OVER EXPENDITURES ^^$200,097 $200,097 ENDING FUND BALANCE $1,308,487 $1,381,476 ^^ MUST HAVE A 1.4 TIMES COVERAGE RATIO ($200,097) FOR DEBT SERVICE PAYMENT IN FY 2016 L-3 IN-CAR VIDEO SYSTEM SERVER MAINTENANCE ANNUAL WEAPONS REPLACEMENT City of Colleyville Page 1 Colleyville Crime Control and Prevention District Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 2b Agenda Date 06/06/2016 Number 2b Type Presentation and Discussion Department Police Title Presentation and discussion of the Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year 2017 (FY 2017) budget Strategy Map Connection C5- Achieve the highest standards of safety & security F1- Protect and preserve the City’s top financial ratings Explanation In accordance with the Local Government Code, the Colleyville Crime Control and Prevention District (CCCPD) Board, which is comprised of the City Council, must approve an annual budget at least 100 days before the start of the fiscal year. In order to comply with this requirement, a meeting will be held on Tuesday, June 21, 2016, for the Board to approve the proposed FY 2017 CCCPD Budget. Upon Board approval, the budget will be forwarded to the City Council for consideration. Staff has proposed the attached FY 2017 budget for review and discussion, and is seeking direction on the proposed expenditures, prior to the meeting for the adoption of the proposed FY 2017 budget. The attached document also forecasts expenditures for the next five fiscal years, to allow for Board discussion and direction. Attachments 1.FY 2017 - FY 2021 CCPD Projection COLLEYVILLE CRIME CONTROL DISTRICT FY 2017 THROUGH FY 2021 PROJECTION ADOPTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED PROJECTED FISCAL YEAR FY 2016 FY 2016 FY 2017 FY 2018 FY 2019 FY 2020 FY 2021 BEGINNING FUND BALANCE $1,492,472 $1,481,643 $1,381,476 $1,313,891 $1,156,901 $952,107 $1,031,371 REVENUES: 1/2 CENT SALES TAX REVENUE*$1,529,802 $1,613,620 $1,613,620 $1,613,620 $1,629,756 $1,646,054 $1,662,514 INTEREST INCOME $1,500 $1,500 $1,500 $1,500 $1,500 $1,500 $1,500 USE OF AVAILABLE CASH $384,082 $300,264 $269,130 $357,728 $408,434 $0 $80,273 TOTAL REVENUES $1,915,384 $1,915,384 $1,884,250 $1,972,848 $2,039,690 $1,647,554 $1,744,287 EXPENDITURES: ADMINISTRATIVE BOARD/AUDIT EXPENSES:$1,850 $1,850 $1,850 $1,850 $1,850 $1,850 $1,850 POLICE SOFTWARE ANNUAL MAINTENANCE CONTRACT $49,500 $49,500 $49,500 $49,500 $49,500 $49,500 $49,500 REGIONAL RECRUITING AND HIRING PROCESS $2,500 $2,500 $2,500 $2,500 $2,500 $2,500 $2,500 REGIONAL CRIME SCENE RESPONSE UNIT $0 $0 $10,000 $10,000 $10,000 $10,000 $10,000 CRIME REPORTS ANALYTICAL CRIME MAPPING SOFTWARE $5,492 $5,492 $5,492 $5,492 $5,492 $5,492 $5,492 NETMOTION WIRELESS MAINTENANCE AGREEMENT $3,219 $3,219 $3,219 $3,219 $3,219 $3,219 $3,219 $3,949 $3,949 $3,949 $3,949 $3,949 $3,949 $3,949 TICKET WRITER REPLACEMENT $4,700 $4,700 $4,700 $4,700 $4,700 $4,700 $4,700 PERSONNEL: POLICE OFFICERS: 7 OFFICERS $603,556 $603,556 $621,663 $640,313 $659,522 $679,308 $699,687 ADDITIONAL OFFICER IN FY 2016 $72,058 $72,058 $74,220 $76,446 $78,739 $81,102 $83,535 ADDITIONAL OFFICER IN FY 2018 $0 $0 $0 $76,446 $78,739 $81,102 $83,535 ADDITIONAL OFFICER IN FY 2019 $0 $0 $0 $0 $78,739 $81,101 $83,534 ADDITIONAL SERGEANT IN FY 2021 $0 $0 $0 $0 $0 $98,917 $101,885 TEEN COURT $33,750 $33,750 $33,750 $33,750 $33,750 $33,750 $33,750 CAPITAL - FACILITY NEEDS ASSESSMENT $0 $0 $30,000 $0 $0 $0 $0 UPS BATTERY BACKUP REPLACEMENT $0 $0 $85,000 $0 $0 $0 $0 JUSTICE CENTER DUMPSTER ENCLOSURES $0 $0 $0 $10,000 $0 $0 $0 HVAC REPLACEMENT - JUSTICE CENTER $0 $0 $0 $0 $0 $0 $237,000 ROOF REPAIRS & MODIFIED BITUMEN REPLACEMENT - JUSTICE CEN $100,171 $100,171 $0 $0 $0 $0 $0 METAL ROOF COATING - JUSTICE CENTER $0 $0 $0 $0 $0 $167,200 $0 CARPET & VCT TILE REPLACEMENT - JUSTICE CENTER $0 $0 $0 $0 $0 $0 $88,052 VEHICLES: REPLACEMENT - PATROL VEHICLE AND EQUIPMENT $195,000 $195,000 $113,000 $206,600 $206,600 $206,600 $206,600 REPLACEMENT - MOTORCYCLE (TWO)$72,000 $72,000 $0 $0 $12,500 $12,500 $0 REPLACEMENT - ADMINISTRATIVE VEHICLES $27,000 $27,000 $121,500 $27,000 $27,000 $27,000 $27,000 NEW VEHICLE (FOR NEW OFFICERS)$0 $0 $0 $0 $51,650 $0 $0 EQUIPMENT: $8,500 $8,500 $8,500 $8,500 $8,500 $8,500 $8,500 STINGER FLASHLIGHTS $3,800 $3,800 $0 $0 $0 $0 $0 TWO HANDHELD LASER UNITS $7,000 $7,000 $0 $0 $0 $0 $0 TWO RADAR SIGNS- REPLACEMENT $11,000 $11,000 $0 $0 $0 $0 $0 IN CAR CAMERAS & SERVER $0 $0 $0 $100,000 $0 $0 $0 DEBT SERVICE: 2006 SERIES REFUNDING DEBT $500,242 $500,242 $503,862 $501,845 $509,100 $0 $0 TRANSFERS: CAPITAL EQUIPMENT REPLACEMENT FUND - IN-CAR MOBILE DIGITAL COMPUTER SYSTEM $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 TOTAL EXPENDITURES $1,715,287 $1,715,287 $1,682,705 $1,772,110 $1,836,050 $1,568,289 $1,744,287 EXCESS REVENUES OVER EXPENDITURES ^^$200,097 $200,097 $201,545 $200,738 $203,640 $79,264 $0 ENDING FUND BALANCE $1,308,487 $1,381,476 $1,313,891 $1,156,901 $952,107 $1,031,371 $951,098 ^^ MUST HAVE A 1.4 TIMES COVERAGE RATIO ($200,097) FOR DEBT SERVICE PAYMENT IN FY 2016 ^^ MUST HAVE A 1.4 TIMES COVERAGE RATIO ($201,545) FOR DEBT SERVICE PAYMENT IN FY 2017 ^^ MUST HAVE A 1.4 TIMES COVERAGE RATIO ($200,738) FOR DEBT SERVICE PAYMENT IN FY 2018 ^^ MUST HAVE A 1.4 TIMES COVERAGE RATIO ($203,640) FOR DEBT SERVICE PAYMENT IN FY 2019 *NOTE: SALES TAX GROWTH PROJECTION OF 0% IN FY 2017 and FY 2018, 1% IN FY 2019 - FY 2021 L-3 IN-CAR VIDEO SYSTEM SERVER MAINTENANCE ANNUAL WEAPONS REPLACEMENT Department Overview Budget Worksession June 6, 2016 Police The Colleyville Police Department models a community policing based philosophy that values problem solving. The Police Department is focused on forming lasting community partnerships that will foster and maintain our ability to protect and preserve our neighborhoods and enhance the safety and security of residents and visitors alike. The Police Department works with community members to analyze neighborhood issues and formulates specific plans and develops strategies to address and eliminate the problems. Employees and community members are empowered to take responsibility for tasks they can perform that further our efforts to protect our city. Collaboration is encouraged through training our employees and community members to recognize shared interests, trends and opportunities. The Police Department strives to communicate openly with both employees and the community through varied methods and technologies. This focus on information sharing through frequent communication leads to low crime and shared trust. The Police Department values all individuals and their rights as human beings and carries out our duties with the proper respect and empathy. The mission of the Colleyville Police Department is to provide exceptional police services, in partnership with the community, ensuring safe and secure neighborhoods that support Colleyville’s unique quality of life. Police Department Resources: Chief of Police Asst. Chief of Police Office Assistant Operations Lieutenant Patrol Sergeant (4) Patrol Corporal (4) Traffic Officer (2) Patrol Officer (20) Records Manager Lead Records Coordinator Records Clerk (2) Services Lieutenant Code Enforcement Officer Personnel/ Training Sergeant Property Specialist School Resource Corporal School Resource Officer (2) Warrant Officer Criminal Investigations Sergeant Investigator (3) School Crossing Guard (12) Note: 8 positions are paid from the Crime Control and Prevention District budget funded by a ½ cent sales tax Police Core Services: 1.Protect and preserve the safety of neighborhoods 2.Timely response to all citizen calls for police services 3.Promote traffic safety and reduce accidents on roadways 4.Enhance crime prevention 5.Focus on community-based policing 6.Provide investigations for all criminal offenses 7.Efficient processing and management of physical evidence and recovered property 8.Provide school safety and security 9.Enhance and maintain neighborhoods and commercial property through effective code enforcement 10.Process all open records requests 11.Provide telephone and walk-in reception of all citizen requests for service Police: Operations Division •7,884 Calls for Service •5,622 Officer Initiated Calls •Conducted 36,000 Business, Home, & Park Checks •740 Arrests Patrol CFS 11% Checks 54% Stops 32% Reports 3% Arrests 1% 2015 Snap Shot of Patrol CFS Checks Stops Reports Arrests •29 Sworn Personnel •4 Twelve (12) hour shifts •2 Power Shifts Police: Operations Division Traffic •2459 Traffic Stops •1862 Citations •720 Warnings •209 Total Crash Reports •59 worked by Traffic •215 Traffic Complaints Investigated •2 Sworn Personnel •Coverage from 7 am to 5 pm - Monday thru Friday Police: Criminal Investigations Criminal Investigations (CID): •In 2015, Criminal Investigations Division investigated 793 cases. •On average, 3.3 new cases were assigned per day. •Submitted 2,223 Supplements •100% three day victim contact Additional Duties: •Crossing Guard Administer •Property Room •Citizens on Patrol •Firearms Instructor •Child Abduction Response Team •Taser Instructor •Lock Box Program •4 Sworn and 1 Non-Sworn personnel •Coverage 7 am – 6 pm – Monday thru Friday •On-call 24 hours/7 days a week Police: Code Enforcement Code Enforcement: In 2015, Code Enforcement opened 963 new cases, and successfully resolved 984 cases. Other achievements included: • Initiated 687 proactive cases • 1353 signs removed (230 Individual Cases) • Outstanding Property Liens - $18,540 •12 Properties •76 Liens 61%22% 6%1%10% Top Five Violations Signs - 230 Mowing - 242 Trash / Debris - 64 Pools -12 Tree Trimming -114 •1 Non-Sworn Personnel •Coverage 8 am – 5 pm – Monday thru Friday •On-call 24 hours/7 days a week Police: Administrative Services Records •Open Records processed – 431 •Phone calls taken – 4523 •Walk in customers – 523 •Background checks, accident report requests, medication disposal, processes solicitor permits, finger-prints •3.5 Non Sworn Personnel •Coverage 8 am – 5 pm – Monday thru Friday Police: Administrative Services Personnel/Training •Civilian Applicants Processed – 124 (Three Civilian Positions Filled) •Sworn Officer Applicants Processed – 130 (Three Sworn Positions Filled) •Coordinates all Training for the Department •Conducts all Internal Investigations •1 Sworn Personnel •Coverage 8 am – 5 pm – Monday thru Friday Police: Five Year Outlook •Staffing Plan Strategy •Continue Lateral Entry Program •Service Needs Assessment •Recruitment Issues •Justice Center Assessment •Facility Evaluation •CCCPD Funding •Technology and Equipment •New and Emerging Technology •Body Cameras •Training •21st Century Policing •Servant Leadership •State Mandated Discussion of Proposed FY 2017 Colleyville Crime Control Prevention District Budget (CCCPD) CCCPD Budget Worksession June 6, 2016 Creation & Authorization •The CCCPD was first established in 1999 by local voters for an initial five year period •In 2003, voters renewed the District for an additional 20 year period •The District will be eligible for renewal again in 2023 District Powers •Local Government Code Chapter 363, Section 363.151 “The district may finance all the costs of a crime control and crime prevention program, including the costs for personnel, administration, expansion, enhancement, and capital expenditures.” CCCPD History Highlights: Operating Expenditures •Funding of Salary and Benefits for eight sworn officer positions. •The staffing plan approved and enacted beginning in 2012 and finalized in 2016, included placing all new positions in the CCCPD •Total current authorized sworn staffing = 43 •Records Management System software (CRIMES) and maintenance •Crime Reports Analytical Software •Various Software Maintenance Agreements •Participation in the Metroport Teen Court Program at one-quarter of the regional costs •Regional Crime Scene Response Unit FY 2017 Proposed Budget Highlights: Capital Expenditures •Execution of fleet management plan •Two marked police vehicles with equipment •Four unmarked police vehicles with equipment •UPS Battery Back-up for Justice Center •Continuation of weapons replacement schedule •Facility needs assessment FY 2017 Proposed Budget Overview: •After a complete review of the department’s fleet needs was conducted a comprehensive program was implemented for Fiscal Year 2014 •The program immediately reduced the size of the fleet by 19% •This reduction helped increased the utilization efficiency of the fleet by making the vehicles more multi purpose •Put the vehicles on a regular replacement schedule Police Fleet Management Plan •5-Year projection allows for longer term planning and forecasting •Sales tax is projected flat for FY 2017 & FY 2018 during SH26 construction •Current expenditures funded by the CCCPD are projected to continue •Debt will be paid off in FY 2019 •Eliminates the need for the debt coverage ratio (revenues must exceed expenditures by 1.4x the current year debt payment) •Certain equipment replacement, capital, and facility needs vary from year to year •Body Camera Project under discussion CCCPD Fund 5-Year Projections Overview: •State legislation update •Internal workgroup scope and status •Policy discussion and best practices recommendation •Technology issues •Anticipated costs •Staff recommendations Body Camera Project State Legislation Update •Body worn cameras not mandatory •If cameras are utilized, then the department must have a comprehensive policy and training program •Grant funding is likely not available, funding preference will be given to cities with a population over 600,000 Body Camera Project Internal Workgroup Scope and Status •Established workgroup consisting of Police Department personnel, Information Systems representative, and a local resident •The workgroup reviewed policies and best practice recommendations •Reviewed technology issues •Reviewed vendors, available cameras, and made recommendations Body Camera Project Policy and Best Practice Discussion •Police Executive Research Forum (PERF) model policy •Policy should include community and officer input •Officer discretion and privacy issues addressed •Develop retention period for evidentiary and non-evidentiary recordings •Provide state mandated training Body Camera Project Technology Issues and Recommendations •Current technology integration and limitations •Product availability •Video storage and evidence cataloging capabilities •Expanding project to include in-car video switch over Body Camera Project Complete System Replacement Option •Current server that supports in-car video is scheduled for replacement in FY 2017 •Research has revealed newer and better technology is available through other vendors •A complete vendor and technology switch, which includes in-car video and body worn cameras, provides a turnkey solution that is sustainable long-term Anticipated Project: $200,000 Total • 35 Cameras and evidence software • Servers and associated equipment •11 In-car cameras and software Body Camera Project Staff Recommendations •Continue developing policy with involvement of the community and officers •Ensure technology meets the needs of the department long term •Consider delaying the purchase of equipment until next generation equipment is available and funding options are finalized Body Camera Project Questions?