HomeMy WebLinkAboutPlanning and Zoning Commission-Agenda Packets-11/2/2006
City of Colleyville
Meeting Agenda
Planning and Zoning Commission
100 Main Street
Colleyville. Texas 76034
(817) 503-1000
www.colleyville.com
Thursday, November 2, 2006
6:30 PM
Executive Conference Room
Workshop
6:30 P.M.
1. WORKSHOP ITEMS
1a Discussion Regarding a Proposal to Amend the Land Use Table
1 b Discussion of Master Thoroughfare Plan
1c Consider Amending the Planning and Zoning Commission's Rules of
Procedure
2. STAFF COMMENTS, REPORTS AND DISCUSSION ITEMS
3. COMMISSIONERS' COMMENTS AND REPORTS
4.
I hereb ertify the ab e agenda was posted on the bulletin boards at City Hall
on Friday, October 27,2006 by 5:00 p.m.
Amy Shelley, Planning and Zoning Assistant
City of Colleyville
Page 1
Printed on 10/31/2006
City of Colleyville
Agenda Briefing
100 Main Street
Colleyville, Texas 76034
(817) 503-1000
www.colleyville.com
File Number:
File Type: Case
Status: Commision Action
Items
Controlling Body: Planning and
Zoning
Commission
Version: 1
Agenda Date: 11/02/2006
Requester: Community Agenda No.: 1a Final Action:
Development
Department
File Name: Discussion Regarding a Proposal to Amend the Land Use Table
Attachments: Current Table of Permitted Uses' Proposed Table of Permitted Uses
History of Legislative File
Version: Date:
Acting Body:
Action Text:
11/02/2006 Planning and Zoning
Commission
Title
Discussion Regarding a Proposal to Amend the Land Use Table
Explanation
Colleyville's zoning regulations are contained in Chapter 3 of the Land Development Code.
One of the major components of the zoning regulations is the Table of Permitted Uses,
which lists those uses that are allowed for each of the various zoning districts. The Table of
Permitted Uses is noted as Section 3.24.C in Chapter 3 of the Land Development Code.
Attached is a copy of the current Table of Permitted Uses.
Also attached is a revision to and reorganization of the entire Section 3.24. The
reorganization is necessary to place the various paragraphs of this section into their proper
order. The subject matter of the various paragraphs has become illogical over the years
from different re-writings and ordinance amendments.
The major text changes being proposed to Section 3.24 will affect the current Land Use
Table. Staff is proposing an expansion of the list of permitted uses to more accurately
reflect the types of businesses existing in Colleyville and to be more consistent with current
business classification terminology. For example, there is no specific listing in the current
Table of Permitted Uses for an auto lube shop or a car wash, uses which have commonly
accepted title descriptions, but in the Colleyville zoning code are lumped together into a
generic title which covers many auto service related uses. Staff is frequently forced to make
interpretive decisions in using the current Table of Permitted Uses when being faced with an
inquiry from a prospective business that is proposing a use not specifically listed in our
current regulations. Consequently, misunderstandings with business prospects seeking to
City of Colleyville
Page 1
Printed on 10/31/2006
Agenda Briefing Continued
locate in Colleyville are frequent. Building Permitting and Economic development staff will
greatly benefit from an expanded land use table by being able to respond more affirmatively
to business prospects.
While it is probably not possible to list every conceivable business classification, staff has
compiled a rather comprehensive list of land uses and assigned them to the appropriate
zoning district. The additional land uses will expand the Table of Permitted Uses from its
current configuration of three pages in the current zoning code to eight pages. The
proposed changes are highlighted in the attached copy of the Table of Permitted Uses.
An additional change being proposed is to amend Section 3.29 of the zoning code. This
section of the code outlines the parking requirements for the various types of land uses.
Staff is proposing to add an additional column to the land use table to list the parking
requirements for the various land uses. This change should also make the parking and land
use tables work together and improve efficiency in the use of the zoning code.
It is anticipated that the workshop discussion will identify any major concerns that need to
be resolved before this item is placed on your regular agenda at a future Commission
meeting for public hearing.
City of Colleyville
Page 2
Printed on 10/31/2006
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Convenience store w/gasoline sales S S S S
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Bakery . .
Meat & fish market . .
Cafe, cafeteria & restaurant . .
Restaurant with drive-in or drive-thru service . .
General retail sales . . .
Pharmacy . . .
Drug store . .
Retail plumbing, electrical & hardware w/o outside displa) . . . .
Hardware w/outside display . . .
Book & stationary shop . . .
Jewelry, camera, music - sales and/or repair . . .
Florist shop . . .
Commercial greenhouse .
Furniture store . . .
Pet shop . .
Second hand goods shop S S S
Feed & seed w/outside stor. .
Motorcycle & jet ski sales & repair .
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Table Leaend
I.s I Pennitted Use
Special Use Permit Required
() Uses with ( ) - see Section 3.24.B
Section 3.24 Schedule of Permitted Uses
A. General ReQuirement and Symbols Used - Land and buildings may be used in accordance with Table
3.24.C, Schedule of Permitted Principal Uses and the additional requirements of this section. The
following symbols are used in Table 3.24.C, Schedule of Permitted Principal Uses:
1. Permitted Uses - A uP" in a cell indicates that the use is allowed by right as the principal use in the
applicable zoning district in accordance with Table 3.24.C, Schedule of Permitted Principal Uses.
2. Specific Uses - An "S" in a cell indicates that the use may be allowed with the approval by the City
Council of a Special Use Permit following the applicable review and approval procedures.
3. Prohibited Uses - An empty cell indicates that the land use is prohibited in the applicable zoning
district, unless otherwise allowed with the approval by the City Council of an ordinance establishing a
Planned Unit Development District, or authorized by a Special Use Permit, or in conformance with the
provisions contained in Section 3.6.B-Classification of New and Unlisted Uses.
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C. Special Land Use Standards - The following Special Land Use Standards, which are referenced in the
Special Land Use Standards column of Table 3.24.B, Schedule of Permitted Principal Uses, refer to
additional standards and requirements that are applicable to the listed land use.
1. S;iRale J;aFAiI'/ getasReEt gv:elliR€l SiRSls faFAily \:lses may ~e em~IElyeEt iR R MJ; :leAiRS gistFists
BassEt \:l~eR a s~esial \:lse ~erFAit, sElREtitieReEt \:l~eR tRe s\:l~FAissieR aAs a~~F8lJal ef a elelJelEl~FAeRt
fllaR ~y tRe sit)' ~l:lrSYaRt te tRe ~revisieRs ef tl:lis CRa~ter.
1. Bed and Breakfast - ~ a Certificate of Occupancy (C.O.) ~e 8~taiRes is reauired prior to
occupancy of the premises as a bed & breakfast. The C.O. shall be obtained after an inspection has
determined that the structure is in compliance with all applicable current codes and ordinances of the
City of Colleyville. WRisR sRall iAsll:lse, B\;It Aet A8s8ssarily Be limites tEl: and the followinQ
additional conditions:
a. The structure is structurally sound.
b. There are no clear and present dangers as to fire and fire safety.
c. The plumbing is in compliance with the currently adopted code requirements for the zoning
district in which it is located.
d. The electrical system is in compliance with the currently adopted Electrical Code for the zoning
district in which it is located.
e. Smoke detectors shall be placed in each individual bedroom which is offered for public use and
smoke detectors shall also be placed in any hallway adjacent thereto.
f. Signs, not exceeding one and one-half (1-1/2) square feet, shall indicate only the address and the
establishment name.
g. Off-street parking shall be located behind the front building line of the structure and shall be
screened from public view, and shall be provided in the following manner: one space per
bedroom offered for temporary rental in addition to that required for the zoning district in which it
is located.
h. The total rental bedroom area of the structure shall not exceed twenty-five (25) percent of the
total floor area of the dwelling.
Also, in order to continue operation:
i. Annual inspections shall be required for each bed and breakfast facility to ensure ongoing
compliance with the requirements of this Section.
ii. Food service shall comply with all provisions of the City Code.
Hi. The structure shall comply with all current City Codes, including, but not limited to Building
Codes, Plumbing Codes, Electrical Codes, Fire and Safety Codes, and others as may from
time to time be adopted.
ix. The length of stay for any guest is limited to fifteen (15) consecutive days.
2. Private social recreation club - Allowed only when part of an approved planned unit development
(PUD) or multifamily project, and when intended to serve the site occupants and guests thereof.
3. Telecommunication Towers - Construction shall be of monopole design only; and
a. the distance between the base of the tower and any Agricultural (Ag) or residential district shall
be not less than two (2) times the height of the tower; and
b. the site plan shall meet all other commercial development requirements of the City such as site
plan review, landscaping, setbacks; and
c. a minimum of one paved parking space shall be provided at the site of the structure.
~. t..IsaltR stt,/Eties 1i)((;I\:leliRS AeA tRera~e\:ltiEi massase ~aFlefs.
4. Veterinarian Clinic with indoor kennels - A facility containinQ indoor kennels shall be subiect
to the followinQ conditions,
a, The entire business must be conducted within a soundproofed buildinQ. Noise and odors
created bv activities within the buildinQ shall not be discernible beyond the property line.
b. No animals shall be kept outside the buildinQ.
6. VeteriRariaR '.':.t"'eRRels eloltsiG;je r:t.lRS aRG;j peRS (eRly peRaiRs tEl CC2 Distrieij.
5. Medical and veterinary clinics - Outpatient services only,
6. Archerv & firearm ranQes - An SUP required in every zoning district, except CN & CC, for sales
activity over 9 mo. per year.
7. Movie Theater Uses: A movie theater shall not contain more than six primary projection screens and
two secondary executive viewing rooms and shall not exceed 28,500 square feet in total building size.
For purpose of this regulation, a secondary executive viewing room shall not exceed a maximum of
fifty (50) seats. (0-04-1454/4-16-04) (0-05-1538/09/06105)
8. Home Occupation Uses:
a. No person other than members of the family residing on the premises shall be engaged in such
occupation;
b. The use of the dwelling unit or accessory building for the home occupation shall be clearly
incidental and subordinate to its use for residential purposes by its occupants, and not more than
twenty-five (25) percent of the floor area of the dwelling unit shall be used in the conduct of the
home occupation;
c. There shall be no change in the outside appearance of the building or premises, or other visible
evidence of the conduct of such home occupation other than one sign, not exceeding one (1)
square foot in area, non-illuminated, and mounted flat against the wall of the principal building.
d. No traffic shall be generated by such home occupation in greater volumes than would normally be
expected in a residential neighborhood, and any need for parking generated by the conduct of
such home occupation shall be met off the street on a driveway or other hard surface all weather
area;
e. No equipment or process shall be used in such home occupation which creates noise, vibration,
glare, fumes, odors, or electrical interference detectable to the normal senses of any adjacent or
nearby site occupant. In the case of electrical interference, no equipment or process shall be
used which creates visual or audible interference in any radio or television receivers off the
premises, or causes fluctuations in line voltage off the premises.
f. Home occupation uses and activities shall be limited to the following: seamstress; accounting;
bookkeeping and tax services; notary public; insurance and real estate; cosmetics and household
sundries; private educational, music and dance tutoring; arts, crafts and home hobby shops;
garage, yard and patio sales of short temporary duration; mail order brokerage; and other similar
activities --- but excluding medical and law offices, beauty shops, pet grooming services, kennels
and other such activities.
9. Private fHOA) Sooial Recreational GlW Facilities - BuildinQs or structures in which members of
a neiahborhood association may aather for social, educational or cultural activities that are
.l\1I9\\'e8 9Rly WRSR ~art sf aR a~~Fs"'eEl ~laRAsEl l:lAit 8evsls~R'lSAt (PUQ) 9r R'll:lltifaR'lily ~rejest, aREI
wReA intended to serve the site occupants and guests thereof.
Healtl:! Sb.u:lie Ei)(611ol€!iR~ RElR tl:!9ra~el:lti6 massa~e ~arl€lrs.
11. VeteriRarielR CliRiG witl:! IR€!eer KeRRels Ei)(6Il:1€!iR~ Elbltsi€!e rl:lRS aR€! ~ElRS (ElRly ~ertaiAs tEl CC2
Distriet).
11. Emerqencv Clinics - Outpatient services only.
12. Livestock Raisinq and BreedinQ - A Special Use Permit is required for swine farming.
13. Alcohol Beveraae Sales - A Soecial Use Permit is reauired for the sales of alcoholic
beveraQes, Also refer to Chapter 6 of the Code of Ordinances for additional reQulations
reQardinQ alcoholic beveraQe sales.
14, Automotive Repair - Automotive repair, includinQ the repair of other motorized vehicles, are
permitted in accordance with the Schedule of Permitted Uses. subiect to the followinQ
conditions.
a. All repairs shall be conducted within an enclosed buildina.
b, A business that conducts vehicle repair and is located on propertv adjacent to a
residential use shall provide a six-foot tall solid screen alona the propertv line adjacent to
the residential use,
c, No more than two vehicles per bay or repair/inspection station that have been accepted for
repair or servicina shall be parked/stored outside after reaular business hours,
d. All wrecked or dismantled vehicles shall be stored in an enclosed buildina or within a
completely enclosed area behind a six-foot tall solid screenina fence,
15. Assisted Livina Facilities - A facility operated under a certificate of compliance document
issued by the Texas Department of Aaina and Disability Services. in which food, shelter. and
person assistance or supervision are provided for a period of at least 14 days for four or more
aaed adults who do not reQuire hospitalization or skilled or intermediate nursina care.
16. Servants or Caretaker Quarters - Servants Quarters for domestic servants employed on the
premises or family members provided the aross habitable SQuare feet of floor area shall not
exceed six-hundred (600" SQuare feet. Such Quarters may be housed within the principal
residential dwellina. above a residential aaraae. or be part of an accessory buildina on the
same premises. and shall comply with minimum standards for liaht. health. safety. and
occupancy in conformance with other applicable City codes and ordinances.
17. Day Care Centers - A facility operated with a state license for the purpose of providina care.
protection and Quidance to more than twelve children under the aae of fourteen years of aae
for less than a 24-hour period. This term does not include kinderQartens and public and
private educational facilities or any facility offerinQ care to individuals for a full 24-hour period.
18. Grocery Stores - A special use permit is reQuired for the use of aasoline pumps in
conjunction with a arocery store,
Section 3.29 - Parking Requirements
A. Purpose - The purpose of this section is to require off-street parking and loading facilities proportional to
the need created by each use. Where the minimum number of required parking spaces can hot be
calculated in accordance with the parking group schedule, the Building Official shall be authorized to
determine the minimum number of required parking spaces using acceptable industry comparables.
B. General Provision - In all zoning districts, there shall be provided in connection with the appropriate
permitted use, off-street parking spaces in accordance with the provision of this section, unless a different
parking standard has been set forth as a condition of a Special Use Permit or Planned Unit Development
for a specific site. Existing facilities being used for off-street parking shall not be reduced in capacity to
less than the minimum number of spaces prescribed, or altered in design or function to less than the
minimum standards prescribed herein.
C. Location of Parkinq - All required parking spaces shall be provided on the same lot or tract occupied by
the use being served, except that where an increase in the number of spaces is required by a change or
enlargement of a non-residential use, the additional required parking spaces may be located off-premises
in accordance with the shared parking requirements contained in this section. Required parking spaces
for a residential use shall be provided on the lot or tract occupied by the use being served, unless a
different parking standard has been set forth as a condition of a Special Use Permit or Planned Unit
Development for a specific site.
D. Parkinq Space Locations Prohibited - No off-street parking space shall be located, either in whole or in
part, within any fire lane, driveway, driving lane, or maneuvering area. Furthermore, no required off-street
parking space shall be located, either in whole or in part, in a public street, sidewalk, parkway, alley or
other public right of way
E. ParkinQ Space Dimensions - No required off-street parking space shall be less than nine (9) feet in width
by eighteen (18) feet in length.
F. Mixed Use Parkinq - The parking requirements for a lot or building containing a mixture of uses shall be
the sum of the requirements for each type of use. No parking space provided for one type of use or
building shall be included in the calculation of the parking requirements for any other use or building. For
multi-tenant developments containing greater than 30,000 square feet of floor area, the sum of the total
number of required parking spaces may be reduced by ten percent (10%).
G. Shared Parkinq - Where an increase in the number of off-street parking spaces is required by a change
or enlargement of use, the additional required spaces may be located on another property that is located
on the site of a use not normally open and used or operated during the same hours, provided, that the
following conditions are satisfied:
1. The parking spaces are located within three-hundred feet from an entrance to the building or use
being served, measured along the shortest available pedestrian route with public access.
2. A copy of the written agreement, executed by the parties concerned, is furnished to the Building
Official, assuring their retention for such purposes.
H. BuildinQ Renovations - When an existing building or use is enlarged, structurally altered, or remodeled to
the extent of increasing or changing the use by more than ten percent (10%), but less than fifty percent
(50%), of the existing square footage, additional off-street parking shall be provided for the incremental
increase in accordance with the off-street parking regulations set forth herein. When an existing building
or use is enlarged, structurally altered, or remodeled to the extent of increasing or changing the use by
fifty percent (50%) of more of the existing square footage, the off-street parking requirements for the
entire building shall be comply with the parking regulations set forth herein.
I. Supplemental Parkinq Space Requirements
1. Parking regulations are based on the gross floor area (GFA) of the building.
2. In determining the required number of parking spaces, fractional spaces shall be rounded to the
nearest whole space. Parking spaces located in buildings used for repair garages or car washes, and
spaces in drive-through lanes shall not be counted as meeting the required minimum number of
parking spaces.
3. Wooden poles shall not be used for parking lot or site lighting for a non-residential use.
4. Except for single-family dwelling units, parking spaces shall be arranged so that vehicles shall not be
required to back out of the parking spaces directly into a street.
J. Parkino Group Schedule - The minimum number of off-street parking spaces to be provided in
connection with the permitted use listed in Table 3-310. Schedule of Permitted Uses, shall be in
accordance with the following Table 3-600 - Parking Group Schedule.
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
. ft, of exterior nurse area
arkin for restaurant additional
Section 3.29.1 -Parking Space Construction Standards
A. Dimensions - The design and dimensions of off-street parking areas shall be in accordance with the
following Table 3.29.1 - Table of Parking Space Dimensions.
Angles (Degrees) 0 30 45 60 90
Stall. Parallel to Aisle 23.0 18.0 12.7 11.4 9.0
Stall, Perpendicular to Aisle 9.0 16.5 19.0 20.0 18.0
Aisle Width. One-Way 12.0 12.0 12.0 16.0 24.0
Aisle Width, Two-Way 24.0 24.0 24.0 24.0 24.0
(1) Aisle width shall comply with the requirements of the fire code when the
aisle serves as a fire lane
B. Surfacina (New Structures) - All parking spaces, aisles and maneuvering areas shall be constructed of
an all-weather surface composed of concrete, asphalt, brick or paving stone. Such paving shall meet the
minimum construction standards contained in the Colleyville Building Code. Such all-weather surface
shall be provided for all parking spaces, whether enclosed or unenclosed, and shall be connected by an
all-weather surface driveway to a street or alley. Rock, gravel and dirt parking surfaces are prohibited.
C. Stripina - For all non-residential uses and multi-tenant residential uses, parking spaces shall be striped or
otherwise clearly designated on the parking facility surface, as determined by the Building Official.
D. Curbs. Wheel Stops and Islands - Parking spaces abutting on adjoining property lines or street right-of-
way lines shall be provided with wheel guards or bumper guards so located that no part of a normally
parked vehicle will extend beyond the property line.
City of Colleyville
Agenda Briefing
100 Main Street
Colleyville, Texas 76034
(817) 503-1000
www.colleyville.com
File Number:
File Type: Case
Status: Commision Action
Items
Controlling Body: Planning and
Zoning
Commission
Version: 1
Agenda Date: 11/02/2006
Requester: Community
Development
Department
File Name: Thoroughfare Plan
Attachments: Master Thoroughfare Plan
Agenda No,: 1 b
Final Action:
History of Legislative File
Version: Date:
Acting Body:
Action Text:
1 11/02/2006 Planning and Zoning
Commission
Title
Discussion of Master Thoroughfare Plan
Explanation
Background
At the October 23, 2006 Commission meeting, staff was requested to include a discussion
of the Master Thoroughfare Plan on the agenda for the November 2, 2006 workshop. The
following is a brief historical overview of the Master Thoroughfare Plan.
The Master Thoroughfare Plan is used as a guide to illustrate the general location of future
major roadways comprising the traffic circulation network proposed to serve Colleyville upon
ultimate build-out of the community. Attached is a copy of the current edition of the
Colleyville Master Thoroughfare Plan.
The Master Thoroughfare Plan is enforced through the subdivision platting process. Since
the Master Thoroughfare Plan shows the general location of the future collector roadway
system, the precise alignment is determined at the time of platting. As properties develop,
right-of-way is obtained and incrementally, the roadway network is put into place.
The current Master Thoroughfare Plan was adopted by the City Council with the approval of
Resolution R-98-1408 on September 1, 1998. The Master Thoroughfare Plan has been
amended several times, including 1999, 2006 and 2006. The Master Thoroughfare Plan
was amended on December 21, 1999, (Ordinance 0-99-1198) to re-c1assify Glade Road
from a two-lane roadway to a future four-lane facility from Village Park Drive to Riverwalk
City of Colleyville
Page 1
Printed on 10/3112006
Agenda Briefing Continued
Drive. With that same ordinance, Thompson Terrace was also changed from a two-lane
roadway to a three-lane minor collector. The Master Thoroughfare Plan was amended on
April 19, 2005, (Ordinance 0-05-01521) to remove the unnamed north-south collector
located between L. D. Lockett Road and McDonwell School Road. The Master
Thoroughfare Plan was amended on August 2, 2006, (Ordinance 0-06-1583) to re-c1assify
Sanders Lane, Wyatt Drive and Industrial Boulevard from minor collector roadways to local
two-lane roadways.
In 2003 and 2004, during the preparation of the Colleyville Master Plan update, there was
considerable discussion regarding the location and need for the future un-named
north-south collector roadway that would extend between L. D. Lockett Road and
McDonwell School Road and run parallel with Precinct Line Road. The purpose of the
four-lane collector street is to provide traffic circulation for the future commercial area along
Precinct Line Road and to serve as a buffer between the Precinct Line Road commercial
area and the residential areas located further to the east.
The need for the four-lane roadway and the location of the alignment was questioned during
discussions of the Planning and Zoning Commission and during the series of neighborhood
meetings for the Master Plan update in 2003 and 2004. The reduction in the depth of the
future commercial area along Precinct Line Road from approximately 1,500 feet, on the
previously adopted future land use plan in 1998, to approximately 900 feet of commercial
depth, on the most recently adopted future land use plan, provided an opportunity to
consider relocating the north-south collector street, yet still afford adequate circulation to
support the Precinct Line Road commercial area and also serve as a physical separator
between the future commercial areas on the west and the residential areas on the east.
During the two public hearings held on February 28 and March 14, 2005, the Planning and
Zoning Commission received considerable citizen input from those property owners residing
in the vicinity of the five different routes under consideration. At the February 28, 2005
meeting, the Planning and Zoning Commission considered a proposal to reduce the overall
width and number of driving lanes for this proposed roadway from a four-lane facility to a
two-lane facility. The Commission recommended a two-lane roadway with a 75 foot
right-of-way for this future collector street.
There is no official procedure for amending the Master Thoroughfare Plan. In the past, staff
have notified the affected property owners of any proposed amendments to the future
roadway collector system and the Commission has held a public hearing to receive citizen
comment prior to making a recommendation to the City Council.
City of Colleyville
Page 2
Printed on 10/31/2006
City of Colleyville
Agenda Briefing
100 Main Street
Colleyville, Texas 76034
(817) 503-1000
www.colleyville.com
File Number:
File Type: Case
Status: Commision Action
Items
Controlling Body: Planning and
Zoning
Commission
Version: 1
Agenda Date: 11/02/2006
Requester: Community Agenda No.: 1 c Final Action:
Development
Department
File Name: Consider Amending the Planning and Zoning Commission's Rules of Procedure
Attachments: P & Z Rules of Procedure . City Attorney Revisions
History of Legislative File
Version: Date:
Acting Body:
Action Text:
11/02/2006 Planning and Zoning
Commission
Title
Consider Amending the Planning and Zoning Commission's Rules of Procedure
Explanation
STAFF REVIEW COMMENTS
The City Attorney has requested the Planning and Zoning Commission consider amending
the Commission's Rules of Procedure. At the October 23,2006 Commission meeting,
action was taken to table a decision to amend the Commission's Rules of Procedure to
allow this item to be placed on the workshop agenda for the November 2, 2006 Planning
and Zoning Commission workshop.
Attached is a copy of the Planning and Zoning Commission Rules of Procedure as well as a
revised version with the City Attorney's recommended changes. Any proposed changes to
the Rules of Procedure will be included in the agenda packet for the next regular meeting
for consideration by the Commission.
City !Jf Colleyville
Page 1
Printed on 10/31/2006
RULES OF PROCEDURE
PLANNING AND ZONING COMMISSION
OF THE CITY OF COLLEYVILLE, TEXAS
ARTICLE 1- DECLARATION OF POLICY
It is hereby declared to be the policy of the Planning and Zoning Commission of the City of
Colleyville, Texas that members are appointed to serve the City of Colleyville and the
community. Members of the Commission are to attend and participate in the proceedings of
the Commission. The Commission shall conduct itself in accordance with all applicable law.
ARTICLE II - ORGANIZATION
Section A. Officers.
The officers of the Commission shall be a Chairman and a Vice-Chairman. The membership of
the Commission shall be in accordance with Article XI, Section 11.01 of the Charter of the City
of Colleyville. The Commission shall elect its Chairman and Vice-Chairman from among its
members once a year, at its first regular meeting following the appointment of its new
members, or as deemed necessary.
1. The Chairman shall preside at all meetings. The Chairman shall call special meetings
as may be needed for the orderly conduct of the business of the Commission. The
Chairman also signs the minutes of each meeting of the Commission and all Plats.
2. The Vice-Chairman shall preside at commission meetings in the absence of the
Chairman and shall fulfill all the duties of the Chairman. Should the Chairman resign, or
that office become vacant for other reasons, the Vice-Chairman shall act as Chairman
until election of a new Chairman.
3. The Commission shall appoint a Recording Secretary to record the minutes of the
proceedings of every meeting. The appointment shall be made at time of re-election of
officers.
ARTICLE III - MEETINGS
Section A. Arrangements
1. Time and Place. The regular meeting place of the Commission shall be in the Council
Chamber in the City Hall. The Commission shall, from time to time, set a schedule for its
regular meetings which shall not occur less frequently than once a month. Special
meetings may be called by the Commission or by its Chairman. All meetings shall be
open to the public.
2. Quorum. Four (4) members present shall be necessary to constitute a quorum of the
Commission.
1
3. Preparation. The Chairman shall secure from staff all such materials and analyses as
may be useful to the Commission in considering any matter before it.
4. Work Session. Work sessions of the Commission shall be at the call of the Chairman.
The meeting place for work sessions shall be at the discretion of the Chairman. All
work sessions shall be open to the public.
5. Representation. Any person seeking a change in zoning or presenting any other matter
to the Commission shall appear before the Commission in person, by agent, or by
attorney.
6. Rules of Procedure. The Commission hereby adopts Robert Rules of Order as the rules
of procedure which shall govern the business proceedings of the Commission,
whenever they are not in conflict with the provisions of these Rules of Procedures.
Section B. Conduct of Meeting.
1. Hearings.
a. The Chairman shall call for each application or proposal. The Chairman shall
read the public notice and request staff to present the facts on the application or
proposal. The Chairman will subsequently open a public hearing therefore.
b. The applicant and any experts, invited by the applicant, of said application shall
have up to 20 minutes to present their case for adoption of their application.
c. The Commission shall hear other interested parties, individually and separately.
Each person shall be allowed no more than five (5) minutes to address the
Commission. No debate shall be permitted except among members of the
Commission.
d. The applicant shall be permitted up to a five (5) minute rebuttal.
e. Following the rebuttal, the Commission may direct questions to the applicant,
proponents, opponents or staff.
f. The Chairman may request a recommendation from the city staff.
g. The public hearing shall then be closed by the Chairman after which the
applicant or citizens may NOT present additional testimony unless the public
hearing is reopened by the Commission.
Section D. Voting Procedure.
1. When the question is put, the Chairman shall call the roll in place number sequence
with each member answering "Aye," or "NayJ." or "Not Voting." Any member of the
Commission "Not Voting" shall give a statement of his reason for not voting. On
2
completion of the roll call, the Chairman shall announce the results and tMe effect of the
motion.
2. The Planning and Zoning Commission shall comply with all applicable conflict of interest
laws,
3. Members may abstain from voting on the adoption of minutes if they have been absent
from the meeting or work session.
4. Members shall not leave the meeting table to discuss pending matters with members of
the audience, nor shall members of the audience discuss matters with individual
Commission members during the meeting,
ARTICLE IV - AMENDMENTS
These rules of procedure may be amended after introduction of the proposed amendment at a
regular meeting and voted upon at the next meeting and shall become effective upon an
affirmative vote of the Commission.
PASSED AND APPROVED BY THE PLANNING AND ZONING COMMISSION OF THE CITY
OF COLLEYVILLE ON THE 23rd DAY OF OCTOBER, 2000. (AMENDED THE RULES OF
PROCEDURE PREVIOUSLY APPROVED ON THE 27TH DAY OF JULY, 1987.)
ADOPTED:
ATTESTED:
Signed: Tom Hart
Signed: Janet E. Levy
Chairman
Board Secretary
Filed in the Office of the City Secretary this
31st day of
October ,2000.
Signed: Cynthia Singleton
City Secretary
3
RULES OF PROCEDURE
PLANNING AND ZONING COMMISSION
OF THE CITY OF COLLEYVILLE, TEXAS
ARTICLE 1- DECLARATION OF POLICY
It is hereby declared to be the policy of the Planning and Zoning Commission of the City of
Colleyville, Texas that members are appointed to serve the City of Colleyville and the
community. Members of the Commission are to attend and participate in the proceedings of
the Commission. The Commission shall conduct itself in accordance with all applicable law.
ARTICLE II - ORGANIZATION
Section A. Officers.
The officers of the Commission shall be a Chairman and a Vice-Chairman. The membership of
the Commission shall be in accordance with Article XI, Section 11.01 of the Charter of the City
of Colleyville. The Commission shall elect its Chairman and Vice-Chairman from among its
members once a year, at its first regular meeting following the appointment of its new
members, or as deemed necessary.
1.
.TI1~GhaillTlan ~h~lIpresideCltaUrne~tings..The Chair shall rule on all
procedural matters, subiect onlv to beinq over-ridden bv the contrary vote
of 4 Commission members. The ChaillTlanshaUcaU.special meetings as
may be needed for the orderlyconduc::t of the business. of the Commission.
The Chairman also signs the minutes of each meeting of the Commission
and all Plats..
The Vice-Chairman shall preside at commiSSion meetings in the absence of the
Chairman and shall fulfill all the duties of the Chairman. Should the Chairman resign, or
that office become vacant for other reasons, the Vice-Chairman shall act as Chairman
until election of a new Chairman.
2.
3. The Commission shall appoint a Recording Secretary to record the minutes of the
proceedings of every meeting. The appointment shall be made at time of re-election of
officers.
ARTICLE III - MEETINGS
Section A, Arrangements
1. Time and Place. The regular meeting place of the Commission shall be in the Council
Chamber in the City Hall. The Commission shall, from time to time, set a schedule for its
regular meetings which shall not occur less frequently than once a month. Special
meetings may be called by the Commission or by its Chairman. All meetings shall be
open to the public.
.ro;.~~"--'----'---"----"--i
( Fonnatted: Font: 12 pt j
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Formatted: Normal, Left, Indent: 1
Left: 0 pt, Hanging: 108 pC:
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2. Quorum. Four (4) members present shall be necessary to constitute a quorum of the
Commission.
3. Preparation. The Chairman shall secure from staff all such materials and analyses as
may be useful to the Commission in considering any matter before it.
4. Work Session. Work sessions of the Commission shall be at the call of the Chairman.
The meeting place for work sessions shall be at the discretion of the Chairman. All
work sessions shall be open to the public.
5. Representation. Any person seeking a change in zoning or presenting any other matter
to the Commission shall appear before the Commission in person, by agent, or by
attorney.
..6. Except as leQallv permitted executive sessions discussions, all deliberations of the
Commission shall be conducted, and all of its decisions shall be made. at
a meetino that is open to the public.
Section 8. Conduct of Meeting.
1. Hearings.
a. The Chairman shall call for each application or proposal. The Chairman shall
read the public notice and request staff to present the facts on the application or
proposal. The Chairman will subsequently open a public hearing therefore.
b. The applicant and any experts, invited by the applicant, of said application shall
have up to 20 minutes to present their case for adoption of their application.
c.
The Commission shall hear other interested parties, individually and separately.
Each person shall be allowed no more than five (5) minutes to address the
Commission. No Questions nor debate shall be permitted .s:lurinq the public
hearino.
d. The applicant shall be permitted up to a five (5) minute rebuttal.
e. Following the rebuttal, the Commission may direct questions to the applicant,
proponents, opponents or staff.
f. The Chairman may request a recommendation from the city staff.
g. The public hearing shall then be closed by the Chairman after which the
applicant or citizens may NOT present additional testimony unless the public
hearing is reopened by the Commission.
Section g.. Voting Procedure.
2
Deleted: 6. Rules of Procedure. j
The Commission hereby adopts
Robert Rules of Order as the rules of
procedure which shall govern the
business proceedings of the
Commission, whenewr they are not
in conflict with the provisions of these
Rules of Procedures
. .
Deleted: except among members of
the Commission
( Deleted: 0
-------]
1.
To call a measure for vote reauires a motion beina made and the same motion beina
seconded. Once made and seconded. debate shall follow. Once made and seconded.
a motion can only be disposed of by a vote of the Commission. unless .both the movant
and the second aQree to either revise or withdraw the motion.
L- When the question is put to a vote, the Chairman shall call the roll ,1Nitheach me01ber
answering "Aye," or "Nay~" or "Not Voting." Consistent with the City Charter. the
affirmative vote of at least 4 members of the Commission is reauired to take .any action..
Any member of the Commission "Not Voting" shall give a statement of his reason for not
voting. On completion of the roll call, the Chairman shall announce the results and the
effect of the motion.
I~
The Planning and Zoning CommissionshaUcomplYViith all applicable conflict of interest
laws.
I .4.
Members shall not leave the meeting table to. discuss pending matters with members of
the audience, nor shall members of the audience discuss matters with individual
Commission members during the meeting.
ARTICLE IV - AMENDMENTS
These rules of procedure may be amended after introduction of the proposed amendment at a
regular meeting and voted upon at the next meeting and shall become effective upon an
affirmative vote of the Commission.
PASSED AND APPROVED BY THE PLANNING AND ZONING COMMISSION OF THE CITY
OF COLLEYVILLE ON THE ~[)~ YC>t=.November,. ?()()~(l'ME.N.I:)t:[) J.I-IE~lJ~I:SOt=.:
PROCEDURE PREVIOUSLY APPROVED ON THE 27 DAY OF JULY, 1987. and'
amended on October 23. 2000,)
ADOPTED:
ATTESTED:
Signed: pavid Byerly
$igned:Amy Shefley
Board Secretary
Chairman
I Filed in the Office of the City Secretary this --"- dl3Y9f
October ,2009.-
Signed: Cynthia Singleton
3
{~-;;:;;tt;;d;u;;;;:;i;;
)
~!~~: in ~ce nU.'."~!..~_'!~=~~_J
( Formatted: No underline J
(I>eI~-;2"-.""-"-----'" OJ
, '
.~DeIeted: 3. Members may abstain j
from voting on the adoption of
minutes if they have been absent
from the meeting or wor1< session, 'II
1!.._..____.._._...._.__..._.....
( Deleted: 23'" ""-.-"'''''1.
.. . ( Deleted: OCTOBER I
.~7S;;;;;;t'~o="m""""m.~1
. f Deleted: Tom Hart
( Deleted: Janet E. Levy'.
j
]
t;-=~____-____.__-j
City Secretary
4