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HomeMy WebLinkAboutParks and Rec Advisory Board-Minutes-8/23/2006 citY Of llcg l'exc:'s SENIOR CENTER ADVISORY COMMITTEE MINUTES VVednesday, August 23, 2006 1 :30 p.m. Monica VValsh, Director of Parks and Recreation called the meeting to order at 1 :31 p.m. on VVednesday, August 23,2006, at the Parks and Recreation office. ROLL CALL: Councilperson Mike Taylor, Connie Hampton, Jack Olsen, Jim Moore, Lila Coley, Marion Jenkins and Patrecia Fox ABSENT: Debra Minea STAFF: Monica VValsh, Director of Parks and Recreation, VVilliam Lindley, City Manager, Luke DeFilippis, Recreation Supervisor, Renee Garrett, Recreation Specialist and Dixie Smith, Administrative Secretary 1 . Call to Order 2. Introduction of Senior Center Advisory Committee members The members of the Senior Center Advisory Committee (Lila Coley, Patrecia "Pat" Fox, Marion "Shorty" Jenkins, Jim Moore, Jack Olsen and Connie Hampton) introduced themselves. Councilperson Mike Taylor, Liaison to Senior Center Advisory Committee, and staff members (VVilliam Lindley, Monica VValsh, Renee Garrett, Luke DeFilippis and Dixie Smith) introduced themselves. 3. Discussion of Senior Center Advisory Committee Bylaws Monica VValsh, Director of Parks and Recreation, gave an overview of the Senior Center Advisory Committee Bylaws. Advisory Committee members appointed for the term ending September 2007 are Marion Jenkins, Jim Moore, Pat Fox and Debra Minea. Advisory Committee members appointed for the term ending September 2008 are Connie Hampton, Lila Coley and Jack Olsen. Jim Moore Senior Center Advisory Committee Meeting August 23, 2006 Page 2 of 4 moved that the Bylaws be amended to read that a member of the Senior Center Advisory Committee can give at a current meeting a written request for an item to be placed on the agenda for the next meeting or the written request can be given four days prior to the next meeting. Lila Coley seconded the motion. The vote was unanimous. Connie Hampton moved to amend the motion to change to seven the number of days that a written request for an agenda item can be made prior to the meeting. Jack Olsen seconded the motion. The vote was unanimous. VVilliam Lindley, City Manager, informed the committee that to abide with the Open Meetings Act you cannot have an agenda item or discuss an item that has not been posted to the public 72 hours prior to the meeting. Monica VValsh, Director of Parks and Recreation, noted that according to the Senior Center Advisory Committee Bylaws, this amendment to the Bylaws would need to be presented to City Council for approval. 4. Elect Senior Center Advisory Committee Chair, Vice-Chair and Secretary/Treasurer Jim Moore nominated Connie Hampton as Chair of the Senior Center Advisory Committee. Marion Jenkins moved that Connie Hampton be elected Chair by acclamation and that nominations for the position cease. Jim Moore seconded the motion. The vote was unanimous. Connie Hampton nominated Jack Olsen as Vice-Chair. Lila Coley moved that Jack Olsen be elected by acclamation and that nominations for the position of Vice-Chair cease. Jim Moore seconded the motion. Jim Moore nominated Pat Fox for the position of Secretary/Treasurer. Pat Fox declined the nomination due to other commitments. Connie Hampton nominated Lila Coley. Marion Jenkins moved that Lila Coley be elected by acclamation and that nominations for the position cease. Jim Moore seconded the motion. Monica VValsh, Director of Parks and Recreation, turned the meeting over to Connie Hampton, newly elected Chair of the Senior Center Advisory Committee. 5. Discussion of Senior Center hours Monica VValsh, Director of Parks and Recreation, informed the Advisory Committee that 20 staff hours are allocated for senior activities for the Recreation Specialist. A discussion followed concerning the use of volunteers so that the Senior Center could be open longer. Monica VValsh, Director of Parks and Recreation, stated that volunteers are appreciated, but would need to go through some basic training. Initially, operating hours should be set so the Senior Center can be opened with set hours with staff in residence and later look at expanding hours using volunteers. Marion Jenkins moved that the Senior Center be initially Parks and Recreation Advisory Board Meeting August23,2006 Page 3 of 4 opened with the following scheduled hours of operation: Tuesday, 8:00 a.m. - 12:00 p.m. and 5:00 p.m. - 9:00 p.m.; Thursday, 8:00 a.m. - 12:00 p.m. and Friday, 8:00 a.m. - 2:00 p.m. Lila Coley seconded the motion. The vote was unanimous. 6. Discussion of Senior Center construction budget Monica VValsh, Director of Parks and Recreation, gave an overview of the construction budget and covered outstanding items that still need to be purchased and finished. Jim Moore discussed the need to knock down a wall between two rooms in the annex of the Senior Center for an exercise room. Monica VValsh, Director of Parks and Recreation, estimated that it would take approximately $3,500.00 just to knock down the wall between the two rooms. VVilliam Lindley, City Manager, said they would find the $3,500.00 to knock down the walls for an exercise room. Jim Moore moved to knock down the wall between the two rooms in the annex and make it an exercise room. Marion Jenkins seconded the motion. The vote was unanimous. 7. Discussion of donation of pool table Monica VValsh, Director of Parks and Recreation, reported that Jim and Connie Hampton will be donating a pool table to the Senior Center. Renee Garrett, Recreation Specialist, reported that $200.00 will be donated for moving the table, getting new felt for the table and tips for the pool sticks. The total cost would be approximately $399.00. VVilliam Lindley, City Manager, stated he would match the $200.00 donation. Jim Moore made a motion to accept the donation of the pool table. Lila Coley seconded the motion. The vote was unanimous. 8. Discussion of ribbon cutting and grand opening events. Monica VValsh, Director of Parks and Recreation, reported that the Senior Center would be ready for a "soft" opening in mid September with a ribbon cutting and opened to the public. The Center would be ready for a grand opening in mid October when everything is in place and programs have started. Lila Coley moved that there be only one opening which would be the grand opening in mid October. Patrecia Fox seconded the motion. The vote was unanimous. 9. Citizens comments/presentations regarding items not on the agenda Ed Havren stated that a Senior Center should be a place for more than games and eating. The challenge is to keep the Senior Center a place where people in Colleyville can retire gracefully. The people who will keep the Center going are those in their 50's and 60's. Parks and Recreation Advisory Board Meeting August23,2006 Page 4 of 4 9. Adjournment Jim Moore moved to adjourn at 3:08 p.m. Jack Olsen seconded the motion. The vote was unanimous. Respectfully submitted and approved: iO~~\~~ Dixie S. Smith, Administrative Secretary