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HomeMy WebLinkAboutCity Council-Minutes-5/3/2016 City of Colleyville Page 1 City of Colleyville City Council Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Tuesday, May 3, 2016 City Council Chambers PRE COUNCIL MEETING EXECUTIVE SESSION 5:30 P.M. EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER PC-1 Colleyville Parks Overview PC-2 Discussion of the May 3, 2016, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing or action items on the agenda Section 551.071 - Legal - Consultation with attorney on contemplated litigation (Camden Lock LLC) Section 551.071 - Legal - Consultation with attorney regarding litigation - Lincoln et al v. City of Colleyville Section 551.071 - Legal - Consultation with attorney regarding litigation - Jane Doe v. City of Colleyville Section 551.071 - Legal - Consultation with attorney regarding litigation - Billy McCullough v. City of Colleyville Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.074 - Personnel - Deliberate the appointment, employment, evaluation, and duties of the city manager City Council Agenda May 3, 2016 City of Colleyville Page 2 Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect RESUME REGULAR MEETING 7:30 P.M. CITY COUNCIL CHAMBERS INVOCATION: Pastor Ricky Texada, Colleyville Covenant Church PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-16-3984 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Proclamation in recognition of Public Service Recognition Week, May 1-7, 2016 - Mayor David Kelly and City Manager Jennifer Fadden Proclamation in recognition of Economic Development Week, May 8- 14, 2016 - Mayor David Kelly and Economic Development Director Marty Wieder Proclamation in recognition of National Public Works Week, May 15- 21, 2016 - Mayor David Kelly and Public Works Director Jeremy Hutt Proclamation in recognition of National Police Week, May 15-21, 2016 - Mayor David Kelly and Assistant City Manager/Director of Public Safety Police Chief Mike Holder and Assistant Police Chief Robert Hinton 4. CONSENT: READING AND PUBLIC HEARING- Resolution R-16-3985 4a Approval of the minutes of the regular City Council meeting of April 19, 2016 City Council Agenda May 3, 2016 City of Colleyville Page 3 4b Approval of agreements with Emergicon, LLC, and oPen Inc. d/b/a SafetyPAD for ambulance billing and patient care reports, and authorizing the city manager to execute the agreements 5. RESOLUTION(S): READING AND PUBLIC HEARING 5a Resolution R-16-3986 Approval of a Local Project Advance Funding Agreement (LPAFA) with the Texas Department of Transportation (TxDOT) for the reconstruction of SH26 (Colleyville Boulevard) from John McCain Road to Hall-Johnson Road, and authorize the city manager to execute the agreement 5b Resolution R-16-3987 Approval of an amendment to an existing Advance Funding Agreement with the Texas Department of Transportation (TxDOT) for the reconstruction of SH26 (Colleyville Boulevard) from Hall-Johnson Road to Brown Trail, and authorize the city manager to execute the amendment 5c Resolution R-16-3988 Approval of a professional services agreement with Teague Nall and Perkins, Inc., (TNP) for the negotiation and closing services for the property acquisition associated with the Glade Road Phase 1 Project, in an amount not to exceed $253,055 and authorize the city manager to execute the agreement 6. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 7. REPORTS Colleyville Library Board Meeting Minutes - January 18, 2016 Colleyville Library Board Meeting Minutes - March 22, 2016 8. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR MAY 3, 2016 - READING AND PUBLIC HEARING - RESOLUTION R-16-3989 9. ADJOURNMENT City Council Agenda May 3, 2016 City of Colleyville Page 4 I hereby certify this agenda was posted on City Hall bulletin boards Friday, April 29, 2016 by 5:00 p.m. Christine Loven Assistant City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville City Council Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, May 3, 2016 City Council Chambers Mayor David Kelly called the Pre Council meeting of the Colleyville City Council to order on May 3, 2016, at 5:30 p.m. ROLL CALL: Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Nancy Coplen City Manager Jennifer Fadden, Deputy City Manager Chris Fuller, Assistant City Manager/Director of Public Safety Mike Holder, Fire Chief Brian Riley, Assistant Police Chief Robert Hinton, Communications and Marketing Director Mona Gandy, Chief Financial Officer Brian Hogan, Human Resources Director Rachel Huitt, Public Works Director Jeremy Hutt, City Engineer Cheryl Taylor, Community Development Director Abra Nusser, Recreation and Library Director Mary Rodne, Economic Development Director Marty Wieder, Colleyville Center Manager Leslie Hill, Accounting Manager Karen Hines, Parks Manager Heather Dowell, SH26 Coordinator James Hubbard, Strategic Services Manager Adrienne Lothery, Assistant City Attorney Ben Stool, and City Secretary Amy Shelley PC-1 Colleyville Parks Overview Parks Manager Heather Dowell presented this item and updated the City Council on Parks programs and services. Councilmember Putnam asked staff what is a Mexican White Oak tree. Manager Dowell replied these trees are similar to the White Oaks, but are more drought tolerant, and have been tried out in this area, much like west Texas. Mayor Pro Tem Taylor asked staff what she meant by “like west Texas”. Manager Dowell replied as being hotter and drier, this area resembles west Texas, taking a toll on the plant materials with less rain. Councilmember Mogged asked staff about the reduction seen with a drip irrigation rather than a more traditional irrigation system. Manager Dowell replied about a 50 percent reduction on each bed. She added drip irrigation can be retrofitted to save on watering. Councilmember Wollin asked staff when the Parks master plan would be completed, and if some of the citizen survey questions will be incorporated. Manager Dowell replied it will take about six months to get this rolling and maybe starting in June, with getting the RFP and guidelines ready. She added staff will City Council Minutes May 3, 2016 City of Colleyville Page 2 have citizen surveys and focus groups compiled to know where we want to go with the design standards through all parks. Councilmember Short asked staff what differentiates a community park and neighborhood park. Manager Dowell replied the size and the amenities, and how they are located, create the difference. She stated some may have a parking lot, a few parking spaces, none at all, or the park will focus to serve a particular neighborhood. Mayor Pro Tem Taylor asked staff if a neighborhood park example would be Kimzey Park versus City Park. Manager Dowell replied yes. PC-2 Discussion of the May 3, 2016, City Council regular agenda items There was no discussion of this item. Mayor Kelly adjourned the Pre Council meeting at 5:57 p.m. The regular meeting of the Colleyville City Council was called to order by Mayor Kelly at 7:30 p.m. ROLL CALL: Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Nancy Coplen City Manager Jennifer Fadden, Deputy City Manager Chris Fuller, Assistant City Manager/Director of Public Safety Mike Holder, Fire Chief Brian Riley, Assistant Police Chief Robert Hinton, Communications and Marketing Director Mona Gandy, Chief Financial Officer Brian Hogan, Public Works Director Jeremy Hutt, City Engineer Cheryl Taylor, Community Development Director Abra Nusser, Economic Development Director Marty Wieder, Parks Manager Heather Dowell, SH26 Coordinator James Hubbard, Strategic Services Manager Adrienne Lothery, Assistant City Attorney Ben Stool, and City Secretary Amy Shelley 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing or action items on the agenda Section 551.071 - Legal - Consultation with attorney on contemplated litigation (Camden Lock LLC) Section 551.071 - Legal - Consultation with attorney regarding litigation - Lincoln et al v. City of Colleyville City Council Minutes May 3, 2016 City of Colleyville Page 3 Section 551.071 - Legal - Consultation with attorney regarding litigation - Jane Doe v. City of Colleyville Section 551.071 - Legal - Consultation with attorney regarding litigation - Billy McCullough v. City of Colleyville Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.074 - Personnel - Deliberate the appointment, employment, evaluation, and duties of the city manager Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect Mayor Kelly explained the Executive Session had been called in accordance with the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal, Section 551.072, Real Estate, Section 551.074, Personnel, and Section 551.087, Economic Development. He further explained there would be no decisions made or action taken during this time. The meeting was recessed at 5:57 p.m. and reconvened at 5:58 p.m. INVOCATION: Pastor Ricky Texada, Colleyville Covenant Church PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-16-3984 This resolution was not needed. 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Mayor Pro Tem Taylor expressed his appreciation to the community for turning out and attending the Old Tyme BBQ event held this past Friday and Saturday. Mayor Kelly added approximately $45,000 was raised for Special Olympics. City Council Minutes May 3, 2016 City of Colleyville Page 4 Mayor Kelly invited everyone to attend the Fire Department Open House on Saturday, May 14, 2016, at Central Fire Station located at 5209 Colleyville Boulevard from 10:00 a.m. to 1:00 p.m. Proclamation in recognition of Public Service Recognition Week, May 1-7, 2016 - Mayor David Kelly and City Manager Jennifer Fadden Mayor Kelly presented a proclamation for Public Service Recognition Week and recognized employees with 20 years and more of service to the City of Colleyville. Scott Hamm, Mike Campbell, Theresa Fox, Karen Randolph, Tim Mathis, and Chuck Tinsman were also present. Proclamation in recognition of Economic Development Week, May 8- 14, 2016 - Mayor David Kelly and Economic Development Director Marty Wieder Mayor Kelly presented Economic Development Director Marty Wieder a proclamation in recognition of Economic Development Week. Proclamation in recognition of National Public Works Week, May 15- 21, 2016 - Mayor David Kelly and Public Works Director Jeremy Hutt Mayor Kelly presented Public Works Director Jeremy Hutt a proclamation in recognition of National Public Works Week. Scott Hamm, David Smyth, Cheryl Taylor, Tim Mathis, Jon Escamilla, and Mike Campbell were also present. Proclamation in recognition of National Police Week, May 15-21, 2016 - Mayor David Kelly and Assistant City Manager/Director of Public Safety Police Chief Mike Holder and Assistant Police Chief Robert Hinton Mayor David Kelly and Assistant City Manager/Director of Public Safety Police Chief Mike Holder presented Assistant Police Chief Robert Hinton with a proclamation in recognition of National Police Week. Chuck Tinsman and Gary Moore were also present. 4. CONSENT: READING AND PUBLIC HEARING- Resolution R-16-3985 4a Approval of the minutes of the regular City Council meeting of April 19, 2016 4b Approval of agreements with Emergicon, LLC, and oPen Inc. d/b/a SafetyPAD for ambulance billing and patient care reports, and authorizing the city manager to execute the agreements Mayor Kelly read Resolution R-16-3985 in its entirety. City Council Minutes May 3, 2016 City of Colleyville Page 5 Fire Chief Brian Riley presented and briefed City Council on item 4b. Mayor Kelly opened the public hearing at 7:50 p.m. There was no one present wishing to speak and Mayor Kelly closed the public hearing at 7:50 p.m. Mayor Pro Tem Taylor made a motion to approve Resolution R-16-3985. Councilmember Putnam seconded the motion. The motion to approve carried by the following vote: Aye: 7 – Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Nancy Coplen 5. RESOLUTION(S): READING AND PUBLIC HEARING 5a Resolution R-16-3986 Approval of a Local Project Advance Funding Agreement (LPAFA) with the Texas Department of Transportation (TxDOT) for the reconstruction of SH26 (Colleyville Boulevard) from John McCain Road to Hall-Johnson Road, and authorize the city manager to execute the agreement Mayor Kelly read Resolution R-16-3986 in its entirety. Public Works Director Jeremy Hutt presented this item and briefed the City Council. Mayor Kelly asked staff if these are listed as two separate phases. Director Hutt replied correct, they are two different projects being constructed with the same contractor and the same project; however, they were originally identified as two separate projects; therefore, there are two separate agreements being proposed with different funding amounts, and moving forward as one project. Mayor Kelly opened the public hearing at 7:56 p.m. Kathy Hadley, 204 Timberline Drive North, spoke in opposition with concerns for the construction of SH26 because it will change the character and charm of Colleyville. There were no others present wishing to speak and Mayor Kelly closed the public hearing at 8:01 p.m. City Council Minutes May 3, 2016 City of Colleyville Page 6 Councilmember Putnam asked staff if the Turnback agreement is contemplated here, or if we will have a separate agreement in the future. Director Hutt replied the Memorandum of Understanding established that we will respectfully request a Turnback agreement will be considered and negotiated. He added this advanced funding agreement is not the Turnback agreement. Councilmember Putnam asked staff about the timing of the Turnback agreement. Director Hutt replied TxDOT is not in a rush to have the Turnback agreement formalized and adopted; therefore, TxDOT has indicated it may take place upon the completion of the project. Councilmember Putnam asked staff if this is a contractual risk without that document. Director Hutt replied TxDOT is not concerned about that, at this point. Councilmember Wollin asked staff if the upgrades have been included with this segment, rather than bidding them out separately. Director Hutt replied correct, there have been a few upgrades that were incorporated with the Phase 1 section, such as stamped concrete crosswalks, black powder coated signals, and illuminated backlit street signage that were incorporated with the base bid of this upcoming phase and will not have to be done separately by the City. Councilmember Mogged asked staff about the value of the improvements that were added to the base bid of the project. Director Hutt replied there was about a $4 million value if they were acquired through the same process as Phase 1. Mayor Kelly asked staff if this is a Texas Department of Transportation project, as they own the roadway. Director Hutt replied correct, this is a state highway which is owned and operated by the Texas Department of Transportation. He added the point for the advanced funding agreement is that we are participating in the cost of the project; however, TxDOT is administering the project and in control of the right-of-way and contractors; Colleyville is a funding party. Mayor Kelly asked staff if this project was presented to TxDOT and NCTCOG for funding in 1999 or 2000. Director Hutt replied correct, it has been in the works for some time. Councilmember Short asked staff about the scope of work, with a six lane ultimate. Director Hutt replied that is a direct response to the current regional mobility plan for a four lane initial construction with a six lane ultimate. He added we are expecting the plan to be approved through the state and federal levels in June of this year. Councilmember Putnam asked staff what is to keep TxDOT from coming back and saying the six lane configuration was not passed, and now you will have to live with the four lane configuration, or nothing, is there a risk or not? Director Hutt replied there is a risk tied to the construction. He stated until the Mobility 2040 City Council Minutes May 3, 2016 City of Colleyville Page 7 Plan is fully adopted, the project would be constructed, but striped at four lanes until such time the plan is approved. He added the plan has gone through the RTC, the Executive Board, and they are expecting action by the end of June. Mayor Pro Tem Taylor made a motion to approve Resolution R-16-3986. Councilmember Mogged seconded the motion. The motion to approve carried by the following vote: Aye: 7 – Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Nancy Coplen 5b Resolution R-16-3987 Approval of an amendment to an existing Advance Funding Agreement with the Texas Department of Transportation (TxDOT) for the reconstruction of SH26 (Colleyville Boulevard) from Hall-Johnson Road to Brown Trail, and authorize the city manager to execute the amendment Mayor Kelly read Resolution R-16-3987 in its entirety. Public Works Director Jeremy Hutt presented this item and briefed the City Council. Mayor Kelly opened the public hearing at 8:11 p.m. Kathy Hadley, 204 Timberline Drive North, spoke in opposition with concerns for the construction of SH26 because it will change the character and charm of Colleyville. There were no others present wishing to speak and Mayor Kelly closed the public hearing at 8:12 p.m. Mayor Pro Tem Taylor made a motion to approve Resolution R-16-3987. Councilmember Mogged seconded the motion. The motion to approve carried by the following vote: Aye: 7 – Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Nancy Coplen 5c Resolution R-16-3988 Approval of a professional services agreement with Teague Nall and Perkins, Inc., (TNP) for the negotiation and closing services for the property acquisition associated with the Glade Road Phase 1 Project, in City Council Minutes May 3, 2016 City of Colleyville Page 8 an amount not to exceed $253,055 and authorize the city manager to execute the agreement Mayor Kelly read Resolution R-16-3988 in its entirety. Public Works Director Jeremy Hutt presented this item and briefed the City Council. Mayor Kelly asked staff to explain the total transactions needed for right-of-way, sidewalks, and temporary construction easements. Director Hutt replied there are different acquisitions necessary; 11 rights-of-way for multiple infrastructure elements, 11 sidewalk or pedestrian easements; and 29 temporary construction easements for the duration of the project. He added this makes 51 total transactions. Mayor Kelly asked staff if the property owner is being paid for the use of their property for the temporary construction easements. Director Hutt replied for the purposes of building a sidewalk, driveway, roadway, or storm drainage, whatever element that is triggering that temporary need, and once the project is completed, the temporary construction easement would expire and no longer be needed or be a part of that property. Mayor Kelly asked staff if the City will be purchasing the property for the sidewalk easements or would the property owner still own the property. Director Hutt replied the property owner would still own the property. He stated the easement would be needed to allow the placement of the sidewalk or trail. Mayor Kelly asked staff if the City will be purchasing the property for the rights-of- way, or would the property owner still own the property. Director Hutt replied with the rights-of-way scenario, the City would be purchasing the property. Mayor Kelly asked staff, out of the 51 transactions, only 11 pieces of property would be purchased by the City. Director Hutt replied correct. Mayor Kelly opened the public hearing at 8:19 p.m. Steve Waltens, 716 Duns Tew Path, spoke in opposition with concerns of being misled last year relative to the Glade Road project. George Dodson, 7309 Balmoral Drive, spoke in opposition and asked how many other agencies were considered during the bidding process. He stated also having concerns about being misled last year relative to the Glade Road project. Kathy Hadley, 204 Timberline Drive North, spoke in opposition with concerns for the construction of Glade Road. She stated the Charter requires 60 percent of the property owners adjacent to the road must approve roadway improvements. City Council Minutes May 3, 2016 City of Colleyville Page 9 Tony Seris, 5000 Montclair Drive, spoke in opposition with concerns for the need of additional right-of-way for the construction efforts on Glade Road; accountability for information; truthfulness; and tree impact. Elizabeth Zeitlin, 1800 Glade Road, spoke in opposition and stated her concerns are that the residents were led to believe that additional right-of-way is not necessary. Judy Chappell, 1716 Glade Road, spoke in opposition and stated her concerns are that the residents were led to believe that additional right-of-way is not necessary. Joel Stanley, 1609 Douglas Avenue, spoke in opposition and stated having concerns about the destruction of mature trees along Glade Road. Neil Hart, 1600 Glade Road, spoke in opposition and stated having concerns about the additional right-of-way needed for wider sidewalks and the use of eminent domain. The following persons did not wish to speak, but did wish to register their opposition: Julie Waltens, 716 Duns Tew Path; Claudia Bevill, 119 Cheek-Sparger Road; Rachel Donnell, 5712 Sycamore Drive; Charles and Dee Kelley, 705 Hillside; Thomas and Stephanie Tedder, 7907 Jefferson Circle; Bill and Kendall Hohmann, 715 Duns Tew Path; Lynnette Stanley, 1101 Lavaca Trail; and Calli Stanley, 1609 Douglas Avenue. There were no others present wishing to speak and Mayor Kelly closed the public hearing at 8:43 p.m. Councilmember Putnam asked staff about what latitude does the consultant have regarding negotiating the price, such as a “do not exceed number based on market value.” Director Hutt replied it has not been determined, but ideally a discussion will be held with City Council to provide direction on the latitude. Councilmember Putnam asked staff what happens if the consultant has exhausted all opportunities to settle with the property owner. Director Hutt replied staff will seek further direction from City Council. Councilmember Putnam asked staff what are the further steps. Director Hutt replied if City Council so choses, it could be eminent domain. Councilmember Putnam asked staff if that provision is in the contract, to give the consultant to provide eminent domain recommendations. Director Hutt replied the consultant can make the recommendation, but it would require City Council approval. City Council Minutes May 3, 2016 City of Colleyville Page 10 Mayor Kelly asked staff about how the valuations are determined, initially, in terms of offers. Director Hutt replied the right-of-way type needed will determine when the appraisals are done, and what the impacts are to the property. He stated not all appraisals are done on the front end, such as the smaller temporary easements. Mayor Kelly asked staff if the City would essentially be “renting” the other 40 properties, for a period of time, for the temporary construction easements. Director Hutt replied yes, for the temporary construction easements. He stated the pedestrian easements are permanent which allows for the sidewalk element to be located in that area. Mayor Kelly asked staff about the dimensional boundaries for the easements. Director Hutt replied each of the sections of right-of-way vary on each parcel, there are no standard shapes. Mayor Kelly asked staff about the history of this project, such as design. Director Hutt replied the Glade Road corridor project has been going on for some time, with several public meetings. He stated Phase 1 is the only section progressing to the right-of-way acquisition and construction. He stated Phases 2, 3, and 4 have been recently initiated and are in the final design process. Councilmember Mogged asked staff if we are choosing the lien approach, or Charter requirement. Assistant City Attorney Ben Stool replied it is not what is before you tonight, as this is a professional services agreement. He also clarified that the City is not proceeding with that particular provision of the Charter. Director Hutt replied that is not the approach taken, the funding is from the TIF funding district, and there are no plans to do liens or other assessments. Councilmember Short asked staff to clarify bidding requirements for professional services. Director Hutt replied we have been working with Teague, Nall, & Perkins, and have checked their references. He stated staff did move forward with a “not to exceed approach”, which could result in some contract savings. Assistant City Attorney Ben Stool clarified that there is a specific exemption in the bidding requirements in the Local Government Code for a professional services agreement. Mayor Pro Tem Taylor made a motion to approve Resolution R-16-3988. Councilmember Short seconded the motion. Councilmember Coplen asked staff if the purchase of the right-of-way will go beyond the existing right-of-way. Director Hutt replied when right-of-way is purchased, the right-of way corners are amended. Councilmember Coplen asked staff what happens if the property owner does not like the purchase price. Director Hutt replied the property owner is welcome to City Council Minutes May 3, 2016 City of Colleyville Page 11 counter the offering price, and then the counter offer would be given to City Council for their approval. Councilmember Coplen asked staff about the examples of right-of-way necessary, such as Riverwalk Drive and Glade Road. Director Hutt replied the proposed roundabout at Riverwalk Drive and Glade Road does require right-of-way on all corners. Councilmember Coplen asked staff about the Bransford Road and Glade Road intersection, specifically the northwest corner. Director Hutt replied this is a remnant of the development that would be cleaned up through this process with a permanent sidewalk easement. Councilmember Coplen asked staff if most right-of-way is necessary for turning right or left onto or off of Glade Road. Director Hutt replied not necessarily, it is usually tied to the original development of the property, such as an unplatted parcel prior to Glade Road. He stated one of the largest right-of-way acquisitions is for the intersection at Bluebonnet Drive and Glade Road. Councilmember Mogged asked staff if the contract is the beginning of a negotiation process, does it obligate us to use eminent domain. Director Hutt replied no, this is to get a right-of-way agent on board to start the appraisal processes. He stated all purchases and expenditures of funds will be provided to City Council for consideration. The motion to approve carried by the following vote: Aye: 6 – Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol Wollin, Chuck Mogged, Jody Short, and Nancy Coplen Nay: 1 – Councilmember Chris Putnam 6. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA Claudia Bevill, 119 Cheek-Sparger Road, spoke regarding speech restrictions during citizen’s comments. She stated the content of the welcome brochure should be removed. Kathy Hadley, 204 Timberline Drive North, read the preamble of the City Charter; and stated having concerns about utilities and water bills. Bobby Lindamood, 4913 Jim Mitchell Trail West, expressed his appreciation for the proclamations given to Economic Development, and the Boy Scouts and such, but why has a proclamation not been given to the one voted Best of the Best in Grapevine and Colleyville, Councilmember Chris Putnam. City Council Minutes May 3, 2016 City of Colleyville Page 12 Steve Waltens, 716 Duns Tew Path, spoke about his love of this great city; expressed his appreciation of Councilmember Putnam’s integrity; and the great voter turnout this week. David Medlin, 605 Montreux Avenue, spoke about bringing the community back together; building of trust; open communication; working together; and expressed his appreciation of Councilmember Chris Putnam’s service. 7. REPORTS Colleyville Library Board Meeting Minutes - January 18, 2016 Colleyville Library Board Meeting Minutes - March 22, 2016 There was no discussion of this item. 8. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR MAY 3, 2016 - READING AND PUBLIC HEARING - RESOLUTION R-16-3989 This resolution was not needed. 9. ADJOURNMENT There being no further business before the City Council, Councilmember Coplen motioned to adjourn and Mayor Kelly seconded. Mayor Kelly adjourned the meeting at 9:21 p.m. APPROVED BY A VOTE OF 7 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 17TH DAY OF MAY 2016. Minutes taken and prepared by: Amy Shelley, TRMC City Secretary