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PUBLIC NOTICE
COLLEYVILLE PUBLIC LIBRARY BOARD
AGENDA
OCTOBER 9, 2006
7:00 P.M.
COLLEYVILLE PUBLIC LIBRARY
110 MAIN STREET
I. Call to Order.
II. Approval of September 18, 2006 Minutes
III. Librarian's Report
A Monthly Statistics
B. Donations
C. Programs
IV. Colleyville Public Digital Library Update
V. Discussion of amending Resolution R-03-2237 regarding Voluntary Library Fund
VI. Library Long Range Planning Process Update
VII. Friends of the Colleyville Public Library Report
VIII. Colleyville Public Library Foundation Report
IX. Next Meeting Date
X. Suggested Items for Future Meetings
XI. Citizen Comments*
XII. Adjournment
*(This time is allocated for citizens to informally address the Board on matters on the agenda that require
no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members
may not respond to citizens who speak regarding matters not on the agenda.)
I certify that this notice was posted on the bulletin boards at City Hall on Thursday, October 5, 2006, at
5:00 p.m.
"11'\ a.A-'J ~. ~~
Mary E. Rodne
Library Director
110 MAl N STREET COLLEYVI LLE, TEXAS 76034 (817) 503-1150
COLLEYVILLE PUBLIC LIBRARY
BOARD MINUTES
September 18, 2006
I. CALL TO ORDER - Chair Nancy Eytcheson called the meeting of the
Colleyville Public Library Board to order at 7:06 p.m.
ROLL CALL. Members present: Pat Jones, Karen Birkes, Nancy Eytcheson,
Richard Roxburgh and Mary Alice Rippe
Members absent: Carol Wollin and Susan Potter
Alternates absent: Dennis Healy and Nancy Bowen
Ex-Officio Members present: Nancy Coplen
Ex-Officio Members absent: Mayor David Kelly, Ret Stansberger, Steve
Banta, Dr. Larry Darlage and Ginny Tigue
Council Liaison present: Tony Licata
Staff present: Mary Rodne
II. Approval of August 14, 2006 Minutes - A motion was made by Richard
Roxburgh and seconded by Pat Jones to approve the August 14, 2006
minutes as presented. Motion approved unanimously.
III. LIBRARIAN'S REPORT
a. Monthly Statistics
Library Director Rodne distributed Colleyville Public Library August 2006
Usage Statistics, for review and discussion. Patrons had checked out a
total of 16,155 items, 145 Colleyville residents registered for library cards,
library patron visits totaled 8,155, attendance for programs totaled 135 and
volunteer hours totaled 282 hours. Rodne noted that total circulation of
library materials this year was 22% higher than the total circulation of
library materials last year at this time.
b. Donations
Director Rodne noted that the Library had not received any donations in
August.
c. Programs
Library Director Rodne reported that Youth Services fall programs had
started on September 18th and added that registration for the sessions had
been going well. The scheduled story hour sessions were almost filled. It
was noted that the fall Chess Club would start on September 20th. Rodne
presented an overview of the first Inter-Library Chess Tournament that the
Library had hosted on September 16th. Four libraries, Colleyville,
Southlake, North Richland Hills and Hurst, participated and around 75 had
attended. The Southlake team won first place. The Colleyville team
placed a close second place.
Director Rodne also reported that the Library had participated with a
display at the second Family Fair sponsored by the Colleyville Elementary
School for parents and students on September 11, 2006. The Library's
table promoted library card registration and services of the library.
IV. COLLEYVILLE PUBLIC DIGITAL LIBRARY UPDATE
Director Rodne presented an update on the Library's new digital media
downloads service and noted that the Library was working with Overdrive, the
digital media vendor, to develop program marketing brochures, business
cards, flyers and other promotional items.
V. REVIEW AND DISCUSSION OF COLLEYVILLE PUBLIC LIBRARY FY2007
BUDGET
Director Mary Rodne presented the Colleyville Public Library FY 2007 Budget
that had been submitted for approval at the September 19, 2006, City Council
Meeting. Discussion ensued.
VI. DISCUSSION AND CONSIDERATION OF LIBRARY FEE STRUCTURE
Director Mary Rodne presented an overview of the Voluntary Library Fund
attachment. The Board reviewed the Voluntary Library Fund Resolution R-03-
2237 and discussed the proposed expenditure of $220,825 for the purchase
of collection materials, materials processing supplies and library programs. A
motion was made by Mary Alice Rippe and seconded by Richard Roxburgh
to make a recommendation to the City Council to proceed with the
expenditure of these funds for the purchase of library materials, materials
processing supplies and library programs for the FY2007 budget. Motion
approved unanimously.
Rodne also presented an update on the status of the Library Board
recommendation to City Council for consideration to increase the voluntary
library fund donation from the residents of Colleyville from one ($1) to two
($2) dollars per month to provide financial resources for continued growth and
development of Library material collections and programs.
VII. LIBRARY LONG- RANGE PLANNING UPDATE
It was noted that staff would be starting to write goals and objectives to meet
the selected top four service responses.
VIII. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT
President Mary Alice Rippe reported that the Friends of the Library had held a
general meeting on September 7, 2006 at 7:00 p.m. in the Libra~ and that
the featured speaker was George Salton, the author of The 23" Psalm: a
Holocaust Memoir. Rippe noted that the event had been very well received
by the 85 in attendance. Rippe also reminded everyone that the Friends of
the Library would be holding a used book sale in the Library on October 21,
2006.
IX. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT
Pat Jones reported that the Library Foundation continued to work on 2006
library fund raiser plans.
X. NEXT MEETING DATE
Chair Nancy Eytcheson announced that the next Library Board meeting would
be held on October 9, 2006 and reminded Library Board members to notify
her and the Library Director if they were unable to attend the meeting.
XI. SUGGESTED ITEMS FOR FUTURE MEETINGS
None
XII. CITIZEN COMMENTS
None
XIII. ADJOURN: A motion was made by Karen Birkes and seconded by Pat
Jones to adjourn the meeting. Motion approved. The meeting of the
Colleyville Public Library Board was adjourned at 7:47 p.m.
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. COLLEYVILLE PUBLIC LIBRARY
VOLUNTEER HOURS
FISCAL YEAR 2005/2006
MONTH VOLUNTEERS VOLUNTEENS NCL SCHOOL TEEN COURT TOTAL
October 95,50 17.00 0.00 21.75 2,50 136.75
November 134.50 24.80 4.00 16.10 8.00 187.40
December 63.25 16.00 0.00 6.50 4.00 89.75
January 88.00 18,00 0.00 7.25 30.00 143.25
February 87,75 27.35 0.00 28.00 23,00 166,10
March 77,75 39.65 0.00 13.75 0.00 131.15
April 69.50 33.50 0,00 41.75 19,00 163.75
May 92.00 18.25 0.00 0.00 0.00 110.25
June 97.00 218.50 375.75 2.25 33.25 726,75
July 97,25 172.75 262.25 4.00 4,00 540.25
August 113.25 140,50 1.50 0.00 26.75 282.00
September 67.25 37.00 0.00 0,00 28.00 132.25
FY Total 1,083.00 763.30 643.50 141.35 178.50 2,809.65
MEMORANDUM
TO:
Colleyville Public Library Board
FROM:
Mary Rodne, Library Director
DATE:
October 9, 2006 ~t2-
RE:
Colleyville Public Library Voluntary Library Fund Increase
The Voluntary Park Fund was established in 1976 per Resolution R-76-126, (See
attached), In 1992, the Colleyville Friends of the Library and the Parks and
Recreation Advisory Board made a joint recommendation to the City Council to
increase the Voluntary Park Fund from one ($1) to two ($2) dollars per month
and to establish a Voluntary Library Fund with a donation level of one ($1) dollar
per month, (See attached Resolution R-92-779). The Voluntary Park and Library
fees are listed on Colleyville resident's water bills,
In consideration of the opening of the Colleyville Public Library in November
2003, the Colleyville Public Library Board reviewed the established fee and use
of the Voluntary Library Fund on July 24, 2003. Upon completion of this review,
the Board proposed no change to the current donation level of one ($1) dollar per
month; however, the Board desired to clarify the uses of the Voluntary Library
Fund, On September 10, 2003, the Colleyville Public Library Board reviewed and
unanimously approved Resolution R-03-2237 establishing the allowed uses of
the Voluntary Library Fund and provided a recommendation to the City Council
for consideration, (See attached).
In preparing the FY2004 Colleyville Public Library General Fund Budget, there
were discussions with the Board in supporting the use of the Voluntary Library
fund monies for the purchase of collection materials and processing supplies,
On April 12, 2004, the Colleyville Public Library Board unanimously approved the
use of the Voluntary Library Fund for the purchase of books and processing
materials, in an amount not to exceed $36,436,
In preparing the FY2005 Colleyville Public Library General Fund Budget, there
were discussions with the Board supporting the use of the Voluntary Library Fund
monies for the purchase of collection materials, materials processing supplies
and programs, to adjust funding for additional library staff, During the
discussions, additional funding sources, bond monies, private donations and
grants available for collection development, and programs were discussed,
Library General Fund Budget line item adjustments were made to reflect the
discussions. On September 14, 2005, the Colleyville Public Library Board
unanimously approved the use of the Voluntary Library Fund for the purchase of
books and processing materials, in an amount not to exceed $46,750, On
October 10, 2005, the Colleyville Public Library Board unanimously approved the
use of the Voluntary Library Fund for library programs, in an amount not to
exceed $2,000,
In preparing the FY2006 Colleyville Public Library General Fund Budget, there
were discussions with the Board in supporting the use of the Voluntary Library
fund monies for the purchase of collection materials and processing supplies and
programs, On September 12, 2005, the Colleyville Public Library Board
unanimously approved the use of the Voluntary Library Fund for the purchase of
books and processing materials and programs, in an amount not to exceed
$102,370,
In preparing the FY2007 Colleyville Public Library General Fund Budget, there
were discussions with the Board in supporting the use of the Voluntary Library
fund monies for the purchase of collection materials and processing supplies and
programs, On September 18, 2006, the Colleyville Public Library Board
unanimously approved the use of the Voluntary Library Fund for the purchase of
books and processing materials and programs, in an amount not to exceed
$220,825,
At the October 10, 2005, Colleyville Public Library Board meeting, the Library
Board reviewed the status of the Voluntary Library Fund. During the discussion,
expenditures, approved, expended and projected, and revenues, actual and
projected were discussed. After a lengthy discussion, the Library Board
unanimously approved that the Board proceed with a study to evaluate the need
for increasing the Voluntary Library Fund donation from one ($1) to two ($2)
dollars per month,
In preparing the FY2007 Colleyville Public Library budget, there were discussions
with the Library Board during the April 10, 2006 and June 12, 2006 Library Board
meetings supporting the use of the Voluntary Library Fund monies for the
purchase of collection materials, materials processing supplies and programs,
During the discussions, it was reflected that the balance of the bond monies,
designated for the Library's opening day collection development, was projected
to be expended during FY2006. Additionally, it was discussed that in the FY2007
Library Budget, the Voluntary Library Fund would be the primary source of
funding for all library materials and library materials processing supplies. On
June 12, 2006, the Library Board unanimously approved that a recommendation
be made to the City Council for consideration to increase the voluntary library
fund donation from the residents of Colleyville from one ($1) to two ($2) dollars
per month to provide financial resources for continued growth and development
of Library material collections and programs.
In order for the Library Board to move forward with this recommendation, staff
consulted with Matthew Boyle, He indicated that the Library Board must draft a
resolution to submit to the City Council for consideration, Attached is a "draft"
resolution increasing the Voluntary Library Fund contribution amount for the
Library Board to review. This item provides for the Colleyville Library Board to
make a recommendation to the City Council for the increase of this fund,
Attachments:
. "Draft" Resolution R-06-XXXX
. Resolution R-76-126
. Resolution R-92-779
. Resolution R-03-2237
RESOLUTION R-06-XXX
A RESOLUTION INCREASING THE
VOLUNTARY LIBRARY FUND CONTRIBUTION AMOUNT
WHEREAS, the City Council previously created the Voluntary Library Fund; and
WHEREAS, in order toenhahce the services at the Colleyville Public Library, the
Colleyville Library Board has asked to increase the monthly Voluntary
Library Fund contribution amount.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
See, 1.
THAT the voluntary donation amount to the Voluntary Library Fund IS
increased to two ($2) per month from the citizens of Colleyville.
See, 2,
THAT this Resolution shall take effect immediately upon passage.
AND SO IT IS RESOLVED.
AYES,
NAYS AND
2006.
ABSTENTIONS
PASSED BY A VOTE OF
ONTHISTHE DAY OF
ATTEST:
CITY OF COLLEYVILLE:
Cynthia Singleton, TRMC
City Secretary' .'
David Kelly
Mayor
STATE OF TEXAS
COUNTY OF TARRANT
I
RESOLUTION No. R-76-126
CITY OF COLLEYVILLE
A RESOLUTION BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE,
TEXAS ESTABLISHING A VOLUNTARY PARK FUND AND ITS USE.
WHEREAS, the park space presently available is not sufficient to
adequately support the present population of the City; and
WHEREAS, the City of Colleyville can anticipate a continued growth
and development of at least the present rate; and
WHEREAS, the City of Colleyville does not have sufficient financial ~
resources to provide its citizens with needed park land
and facilities; and
WHEREAS, it is the opinion of the City Council that the best interest
of the citizens of the City of Colleyville will be served by
providing for a park fund;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF
THE CITY OF COLLEYVILLE THAT:
1. A park fund will be established for the purpose of acquisition,
development, and improvement of the Park land and facilities;
and said fund is not to be used for Park maintenance,
2. The Park fund will be funded through a voluntary donation of
one ($1) dollar per month from the citizens of Colleyville.
3. This fee will be listed as a separate entry on Colleyville
re sidents water bills and is in all ways strictly voluntary.
PASSED AND ADOPTED this 15th day of June, 1976, by the City Council
of the City of Colleyville, Texas.
APPROVED:
....-,
,./'t ~
ANDREWS, Mayor
ATTEST:
1
2
RESOLUTION R-92-779
3
A RESOLUTION APPROVING COUNCIL ACTION
UNDER BUSINESS AT THB REGULAR
COUNCIL MEETING OF
KAY 5, 1992
4
5
WHEREAS, Council has taken action on certain items on the agenda
under Business,
6
NOW, THEREPORE, BE IT RESOLVED BY THE CITY COUNCIL OP THE CITY OP
7 COLLEYVILLE, TEXAS:
8
Sec. 1 .
THAT the agenda decisions approved by the Council action
under Business this date and not otherwise adopted by
Ordinance and/or separate Resolution, as follows are
hereby adopted:
9
10
1.
THAT the appointment of Councilperson Ahlers as
Mayor Pro Tem of the City is hereby approved.
THAT the appointment of Alan Linford to Place 4 of
the Parks and Recreation Advisory Board is hereby
approved.
THAT the $1.00 increase to the Voluntarx Parks
Donation and the implementation of $1.00 Voluntary
Library Donation, being a $3.00 total, be shown on
one line of the utility Billing, reading "Voluntary
Parks/Library Fund" and that all donations be
divided 2/3 's to the Park Fund and 1/3 to the
Library Fund to begin in the June, 1992 utility
Billing Cycle is hereby approved.
THAT the improvement plan for the Oaks and
Briarwood Subdi visions as suggested by Staff and
instructions to staff to proceed with preparations
of preliminary construction plans is hereby
approved.
11
2. .
12
13
3.
14
15
16
17
4.
18
19
20
AND IT IS SO RESOLVBD.
Passed by a vote of -5- to ~ on the sfb. day of All" ,
1992. ~
21
22
J~.
cjJi ;:;::::E
Richard Newton
Mayor
23
24
Harris, CMC
Secretary
25
26
RESOLUTION R-03-2237
A RESOLUTION ESTABLISHING THE ALLOWED USES OF THE
VOLUNTARY LIBRARY FUND
WHEREAS, the mission of the Colleyville Public library is to provide cultural,
educational, intellectual and recreational resources in an inviting
environment to enhance the quality of life for all ages; and
WHEREAS, the City of Colleyville can anticipate continued growth in the demand tor
library' programs and services; and
WHEREAS, it is the opinion of the City Council that the best interest of the citizens of
Colleyville will be served by providing for a voluntary library fund; and
WHEREAS, the City Council has established the Colleyville Public Library Board and
this Board shall serve as a recommending body to the City Council for
the use of the Voluntary library Fund,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
See, 1,
THAT a voluntary library fund has been established for the purpose of
the development and improvement of library programs and services; and
said fund can be used for approved library programs and capital items,
including collection development (books and materials) and other items
as desired by the City Council; however, said fund will not be used to
provide for ongoing library maintenance and operations,
Sec. 2.
THAT the voluntary library fund is funded through a voluntary donation of
one ($1) per month from the citizens of Colleyville.
THAT this fee is listed with the Library Donation Fund as a separate
entry on the Colleyville residents' water bills and is in all ways strictly
voluntary,
Sec. 3,
AND SO IT IS RESOLVED.
PASSED BY A VOTE OF .r AYES, ~NAYS AND ~ABSTENT10NS ON THIS
THE~DAYOF O~ 2003,
Resolution R-03-2237
Page 2 of 2
ArrEST:
cy~n:=~~
CIty Secretary '.