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HomeMy WebLinkAboutColleyville Library Board Agenda Packet - April 18, 2016City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Monday, April 18, 2016 6:30 p.m. Colleyville Public Library 110 Main Street  1.CALL TO ORDER 2.APPROVAL OF MINUTES January 18, 2016 and March 22, 2016 3.REGULAR AGENDA ITEMS 3a Update on the Colleyville Public Library Long­Range Plan 2016­2021 3b Overview of the 2016 Summer Reading Program 3c Discussion of items for future agendas 4.REPORTS 4a Librarian's Report 4b Friends of the Colleyville Public Library Report 4c Colleyville Public Library Foundation Report 5.CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 6.ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, April  15, 2016 by 5:00 p.m. Kristi Isbell, Administrative Assistant A  quorum  of  the  Colleyville  City  Council  and/or  any  other  Colleyville  Board,  Commission, or Committee may be in attendance at this meeting. Colleyville Library Board Agenda April 18, 2016 City of Colleyville                                                                                   Page 2 Any matter on this agenda may, at the discretion of the governing body, be  opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special  accommodations, please advise the Library Assistant at least 48 hours in advance  at 817.503.1150, and reasonable accommodations will be made to assist you.  City of Colleyville Page 1 City of Colleyville Colleyville Library Board MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, January 18, 2016 6:00 p.m. Colleyville Public Library 110 Main Street 1. CALL TO ORDER Chair Vernon Noronha called the meeting of the Colleyville Public Library Board to order at 6:01 p.m. Roll Call Present Board members: Chairperson Vernon Noronha, Vice Chair Victoria Kennedy-Ziegler, Molly Skinner, Billie Tuttle, Kay Newton, Seanna Billinger, Joan Roberts, Ex Officio Nancy Tuuling; Staff: Library and Recreation Director Mary Rodne, Administrative Assistant Kristi Isbell Absent Member Nancy Andrews, Ex Officio member Cecilia Monacelli 2. APPROVAL OF MINUTES October 12, 2015 A motion was made by Molly Skinner and seconded by Kay Newton to approve the October 12, 2015 minutes as presented. The motion carried with a unanimous vote. 3. REGULAR AGENDA ITEMS 3a Legislative Update Colleyville Police Detective Jeremiah Filion presented an update and explained the application of Texas’ new open carry law that became effective on January 1, 2016. Detective Filion explained differences between previous concealed carry law and requirements regarding visibility and holsters. Filion explained that open carry is not prohibited in government buildings (local or federal) with a few exceptions. Filion stated that cities can decide whether or not to allow or prohibit open and/or concealed carry at public meetings, but must provide specific signage indicating prohibition. Filion stated that Colleyville City Council approved a resolution to prohibit open carry at public meetings, but allow concealed carry at public meetings, with proper licensing. Detective Filion explained further exceptions to the new open carry law. Colleyville Library Board Minutes January 18, 2016 City of Colleyville Page 2 3b Review Colleyville Library Board Bylaws Director Mary Rodne stated that Library Board Bylaws were included, annually, for member review. Rodne reminded the Board of the importance of adhering to meeting attendance guidelines outlined in Section 2.6. 3c Update on the Colleyville Public Library Long-Range Plan Director Mary Rodne stated that the plan is still being reviewed and that the goal is to complete the plan in late spring. Rodne explained that there were over 1,300 respondents to the survey. Molly Skinner requested, and board members discussed, merit of knowing the number of households represented in the respondent total. 3d Discussion of Items for Future Agendas The next regularly scheduled meeting was tentatively set for Monday, February 8, 2016. 4.REPORTS 4a Librarian's Report A. Monthly Statistics: Director Mary Rodne provided an overview of the statistics for the months of October through December 2015. B. Donations Rodne stated that the Library had received a total of $350.00 in donations for the months of October through December 2015. In October, the Library received $50.00 from Saddlebrook Homeowners Association, for the purchase of books, in memory of one of its residents, Richard Stites. In December, the Library received $100.00 from William and Nancy Bowen for the purchase of e-books, $100.00 from David and Pam Brandt for the purchase of business books, and $100.00 from Ann Maddux for the purchase of e-audio books. C. Library Programs Rodne explained that the spring brochure had been released and the session started on January 18. Rodne described youth programs new to this session, such as STEAM Adventures (Science, Technology, Engineering, Art, and Math) and the addition of monthly family programs. Rodne stated that the family programs would be themed and would include a How to Be a Princess party in February, How to Be a Ninja party in March, and a Spring Party in April. Director Rodne explained that the Whole Foods of Colleyville approached the Library about providing a story time in their restaurant Colleyville Library Board Minutes January 18, 2016 City of Colleyville Page 3 seating area and that this off-site story time would be held on Tuesdays at 11:00 a.m. Rodne stated that the New Year, New You program for adults started on January 9 and featured three programs on Organization, Nutrition, and Fitness. Rodne stated that the Master Gardener Series program began in January and would continue through May 14. Rodne added that the Library is offering a new language learning service called Transparent Languages. Rodne explained that planning has begun on the Summer Reading Program and the themes vary from On Your Mark, Get Set, Read and Exercise Your Mind and may include a sports or Olympic related theme. 4b Friends of the Colleyville Public Library Report Nancy Tuuling reported that local author Mark Fadden spoke at the Friends meeting on November 19 about the history of Colleyville. Tuuling added that Fadden donated $75.00 to the Friends, which was a percentage of the evening’s sales of his new book, Images of America: Colleyville. Tuuling stated that the Friends also participated in the City’s Tree Lighting Celebration in December and had $218.00 in popcorn sales during the event. Tuuling stated that a tentative date of May 7 had been set for the annual Friends’ Used Book Sale and that book donations are accepted in the Library. Kay Newton added that the Friends sponsored one of the Community Decorated Trees, during the holidays, and it was themed Angels Among Us. 4c Colleyville Public Library Foundation Report Director Rodne reported on behalf of the Library Foundation that, due to scheduling conflicts, the Foundation had not met. Rodne added, however, that the Glaser Family Foundation has donated $10,000.00 to the Foundation, in support of the Summer Reading Program and the purchase of summer reading materials. Rodne stated that the Glaser Foundation has donated $10,000.00 each year since the Library opened. 5.CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There were no citizen comments/presentations regarding items not on the agenda. 6. ADJOURNMENT A motion was made by Billie Tuttle and seconded by Victoria Kennedy-Ziegler to adjourn the meeting of the Colleyville Library Board at 6:45 p.m. The motion was approved unanimously. APPROVED BY A VOTE OF __ AYES, __ NAYS, AND __ ABSTENTIONS ON THIS THE ________ DAY OF _______________ _____. Colleyville Library Board Minutes January 18, 2016 City of Colleyville Page 4 Minutes taken and prepared by: Kristi Isbell Administrative Assistant City of Colleyville Page 1 City of Colleyville Colleyville Library Board MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, March 22, 2016 6:00 p.m. Colleyville Public Library 110 Main Street 1.CALL TO ORDER Chair Vernon Noronha called the special meeting of the Colleyville Public Library board to order at 6:09 p.m. Roll Call: Present Board members: Kay Newton, Vice Chair Victoria Kennedy-Ziegler, Molly Skinner, Billie Tuttle, Chair Vernon Noronha, Seanna Billinger, Alternate 1 Joan Roberts, Alternate 2 Shanthi Kannan, Ex Officio Nancy Tuuling, Library Director Mary Rodne, Administrative Assistant Kristi Isbell, Hidell and Associates Architect Aaron Babcock, Foundation representative Ginny Tigue, Friends and Foundation representative Pat Jones Absent: Board member Nancy Andrews, Ex-Officio member Cecilia Monacelli 2. REGULAR AGENDA ITEMS 2a Approval of the Colleyville Public Library Long-Range Plan 2016-2021 A motion was made by Billie Tuttle and seconded by Molly Skinner to approve the Colleyville Library Long-Range Plan as presented, by Aaron Babcock of Hidell Associates Architects, in the March 22, 2016 Joint Work Session with City Council. 3. ADJOURNMENT A motion was made by Vernon Noronha and seconded by Kay Newton to adjourn the special meeting of the Colleyville Library Board at 6:20 p.m. The motion was approved unanimously. APPROVED BY A VOTE OF __ AYES, __ NAYS, AND __ ABSTENTIONS ON THIS THE ________ DAY OF _______________ _____. Minutes taken and prepared by: Kristi Isbell Administrative Assistant City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3a Agenda Date 04/18/2016 Number Type Regular Agenda Items Department Library Title Update on the Colleyville Public Library Long-Range Plan 2016-2021 Explanation Library Director Mary Rodne will provide an update on the Colleyville Public Library Long-Range Plan 2016-2021. City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3b Agenda Date 04/18/2016 Number Type Regular Agenda Items Department Library Title Overview of the 2016 Summer Reading Program Explanation Library Director Mary Rodne will provide an overview of the Colleyville Public Library's 2016 Summer Reading Program, Step Right Up, Read. City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 3c Agenda Date 04/18/2016 Number Type Regular Agenda Items Department Library Title Discussion of items for future agendas Explanation This item allows the opportunity for Library Board members to suggest items for consideration on future Library Board agendas, and to confirm the next regularly scheduled meeting date. City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4a Agenda Date 04/18/2016 Number Type Report Department Library Title Librarian's Report Explanation The reports provided are to update the Board members on the statistics for the months of January 2016 through March 2016. A. Monthly Statistics B. Donations C. Library Programs Attachments 1.Monthly Statistics Summary January - March 2016 January 2016 January 2015 % Change (+/-)Current YTD Last Year to Date % Change (+/-) 9,137 9,191 -1%37,972 40,824 -7% 90 146 -38%353 537 -34% 27,443 29,126 -6%108,905 115,439 -6% 322.00 311.95 3%1,234.00 1,373.95 -10% 75.00 110.00 -32%290.00 356.15 -19% 40 39 3%183 193 -5% 644 722 -11%3,916 6,148 -36% Users Users 14 45 -69%52 175 -70% 212 280 -24%867 1,156 -25% 75 71 6%238 255 -7% 16,566 17,382 -5%65,163 68,244 -5% 990 1,056 -6%4,285 3,762 14% 535 520 3%1,905 1,960 -3% 40 26 54%168 143 17% -95 -723 87%77,993 74,618 5% $1,951.94 $1,993.78 -2%$6,949.51 $8,134.62 -15% LIBRARY RECEIPTS Children Adult CARD REGISTRATIONS CIRCULATION TOTAL CIRCULATION Overdrive Zinio OneClickdigital COLLECTION COMPUTER USE COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS REPORT TO LIBRARY BOARD/JANUARY 2016 USAGE STATISTICS Persons Visiting the Library Drive Up Transactions Total In-Library Transactions Study Room Hours Usage Volunteer Hours LIBRARY PROGRAMS PRESENTED PROGRAM ATTENDANCE February 2016 February 2015 % Change (+/-) Current YTD Last Year to Date % Change (+/-) 8,447 9,551 -12%46,419 51,780 -10% 89 140 -36%442 677 -35% 27,730 26,653 4%143,169 142,092 1% 341.00 249.00 37%1,575.00 1,623.00 -3% 111.00 88.25 26%400.50 444.40 -10% 66 65 2%249 258 -3% 1,490 1,349 10%5,406 7,497 -28% Users Users 13 37 -65%65 212 -69% 241 252 -4%1,108 1,408 -21% 85 54 57%323 309 5% 16,211 15,873 2%81,374 84,148 -3% 911 993 -8%5,196 4,755 9% 503 546 -8%2,408 2,506 -4% 41 27 52%209 170 23% 227 101 125%78,020 74,723 4% $2,020.59 $1,756.82 15%$8,970.10 $9,891.44 -9% COMPUTER USE COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS REPORT TO LIBRARY BOARD/FEBRUARY 2016 USAGE STATISTICS Persons Visiting the Library Drive Up Transactions Total In-Library Transactions Study Room Hours Usage Volunteer Hours LIBRARY PROGRAMS PRESENTED PROGRAM ATTENDANCE LIBRARY RECEIPTS Children Adult CARD REGISTRATIONS CIRCULATION TOTAL CIRCULATION Overdrive Zinio OneClickdigital COLLECTION March 2016 March 2015 % Change (+/-)Current YTD Last Year to Date % Change (+/-) 8,995 11,174 -20%55,414 62,954 -12% 129 165 -22%551 842 -35% 29,220 33,031 -12%172,389 175,123 -2% 314.00 212.00 48%1,889.00 1,835.00 3% 63.00 103.00 -39%463.00 547.40 -15% 76 77 -1%325 335 -3% 1,375 1,390 -1%6,781 8,887 -24% Users Users 18 36 -50%83 248 -67% 281 326 -14%1,389 1,734 -20% 55 70 -21%328 379 -13% 16,788 19,095 -12%98,162 103,108 -5% 1,051 1,068 -2%6,247 5,823 7% 363 386 -6%2,771 2,892 -4% 34 36 -6%243 206 18% 466 280 66%78,486 75,003 5% $1,889.82 $2,506.23 -25%$10,859.92 $12,397.67 -12% COMPUTER USE COLLEYVILLE PUBLIC LIBRARY MONTHLY STATISTICS REPORT TO LIBRARY BOARD/MARCH 2016 USAGE STATISTICS Persons Visiting the Library Drive Up Transactions Total In-Library Transactions Study Room Hours Usage Volunteer Hours LIBRARY PROGRAMS PRESENTED PROGRAM ATTENDANCE LIBRARY RECEIPTS Children Adult CARD REGISTRATIONS CIRCULATION TOTAL CIRCULATION Overdrive Zinio OneClickdigital COLLECTION MONTH VOLUNTEERS PER- SONS VOLUNTEENS PER- SONS NCL PER- SONS SCHOOL PER- SONS TEEN/ADULT COURT PER- SONS TOTAL TOTAL PERSONS October 15.00 2 4.50 3 0.00 0 25.00 12 0.00 0 45 17 November 11.00 2 6.00 2 0.00 0 32.50 11 0.00 0 50 15 December 23.00 4 11.50 4 0.00 0 82.50 18 0.00 0 117 26 January 13.50 2 19.75 3 0.00 0 45.75 15 0.00 0 79 20 February 11.25 2 6.00 2 0.00 0 74.00 20 19.25 2 111 26 March 4.75 2 7.00 3 0.00 0 47.75 15 3.00 1 63 21 April 0 0 May 0 0 June 0 0 July 0 0 August 0 0 September 0 0 FY Total 79 14 54.75 17 0.00 0 307.50 91 22.25 3 463.00 125 COLLEYVILLE PUBLIC LIBRARY VOLUNTEER HOURS FISCAL YEAR 2015-2016 City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4b Agenda Date 04/18/2016 Number Type Report Department Library Title Friends of the Colleyville Public Library Report Explanation A representative from the Friends of the Colleyville Public Library will provide an update and report to the Colleyville Library Board members. City of Colleyville Page 1 City of Colleyville Colleyville Library Board Agenda Briefing City Hall 100 Main Street Colleyville, Texas 76034 www.colleyville.com Agenda Number 4c Agenda Date 04/18/2016 Number Type Report Department Library Title Colleyville Public Library Foundation Report Explanation A representative from the Colleyville Public Library will provide an update and report to the Colleyville Library Board members.