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HomeMy WebLinkAboutJoint CC & Library Board Worksession Minutes-03-22-2016City of Colleyville                                                                                    Page 1 City of Colleyville Joint City Council and  Library Board  Worksession Agenda City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, March 22, 2016 5:30 p.m. Executive Conference Room City Hall – Third Floor 1. CALL TO ORDER  2. PRESENTATION AND DISCUSSION     2a Colleyville Public Library Long­Range Plan 2016 ­ 2021 Presentation  and Discussion 3. ADJOURNMENT  I hereby certify this agenda was posted on City Hall bulletin boards Tuesday,  March 15, 2016 by 5:00 p.m. Amy Shelley, TRMC City Secretary A quorum of the Colleyville City Council and/or any other Colleyville Board,  Commission, or Committee may be in attendance at this meeting. Any matter on this agenda may, at the discretion of the governing body, be  opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special  accommodations, please advise the City Secretary at least 48 hours in advance at  817.503.1133, and reasonable accommodations will be made to assist you.  City of Colleyville Page 1 City of Colleyville Joint City Council and Library Board Worksession Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, March 22, 2016 5:30 p.m. Executive Conference Room City Hall – Third Floor 1. CALL TO ORDER Mayor David Kelly called the Joint City Council and Library Board Worksession to order on March 22, 2016, at 5:30 p.m. ROLL CALL: Mayor David Kelly, Mayor Pro Tem Mike Taylor and Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Nancy Coplen were present. Library Board members Kay Newton, Victoria Ziegler, Molly Skinner, Billie Tuttle, Vernon Noronha, Seanna Billinger, Joan Roberts, and Nancy Tuuling were present. City Manager Jennifer Fadden, Deputy City Manager Chris Fuller, Assistant City Manager/Director of Public Safety Mike Holder, Recreation and Library Director Mary Rodne, Library Secretary Kristi Isbell, and City Secretary Amy Shelley were also present 2. PRESENTATION AND DISCUSSION 2a Colleyville Public Library Long-Range Plan 2016 - 2021 Presentation and Discussion Recreation and Library Director Mary Rodne introduced Aaron Babcock, principal, Hidell and Associates Architects, who presented the Long-Range Plan and answered questions of the City Council and Library Board. Mayor Kelly asked staff why some patrons check out with staff versus others using the self-check machines. Director Rodne replied certain functions have to go through a staff member, such as book fines, the issuance of a new library card, or library card renewals. Mayor Kelly stated he thought the self-check machines were added to eliminate staff helping with the checking out of books. Director Rodne replied most patrons are using the self-check machines. Councilmember Coplen asked staff if the number of children who use the children’s programs live in the City, or if they are grandchildren of residents of the City. Director Rodne replied there is an online registration, and if grandparents live in Colleyville they are able to register them for the programs; however, there is a waiting list for non-residents. Councilmember Wollin stated she has done that with her grandson. Joint City Council and Library Board Worksession Minutes March 22, 2016 City of Colleyville Page 2 Councilmember Wollin stated the Library has very good programs. Councilmember Short asked staff if there are Library programs that are drawing neighboring residents to Colleyville. Mr. Babcock replied he believes there are. Director Rodne added the Library has some unique programming, and staff ensures all books are clean and well maintained, which helps to draw in patrons. Mayor Kelly asked staff if we charge a fee for a non-resident library card, and do we reciprocate what other libraries do for non-residents. Director Rodne replied yes, if the other libraries charge our residents, then we charge their residents. Councilmember Wollin asked staff about the best sellers with McNaughton, can you get those copies quickly. Director Rodne replied yes. She added we know which ones are popular, or anticipated to be popular, and we will order 20-30 copies. She stated often times, we have them in the Library the night before they are released to the bookstores; but, we have to sign waivers to not release until the bookstore releases the copy. Mayor Pro Tem Taylor expressed his appreciation to Mary Rodne for her service to the Library, and what she has done for the Library. Director Rodne stated this is an outstanding community to work in also, and the support of the Library Foundation and the Friends of the Library is wonderful. Councilmember Wollin asked Mayor Kelly if the Library Board will be working on the proposed layouts. Mayor Kelly replied yes, he believes the Library Board will adopt it, then City Council will finally adopt it. He stated it would then be plugged into future resources. 3. ADJOURNMENT There being no further business before the City Council and Library Board, Mayor Kelly adjourned the worksession at 6:04 p.m. APPROVED BY A VOTE OF 5 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 5TH DAY OF APRIL 2016. Minutes taken and prepared by: Amy Shelley, TRMC City Secretary