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PUBLIC NOTICE
COLLEYVILLE PUBLIC LIBRARY BOARD
AGENDA
SEPTEMBER 18, 2006
7:00 P.M.
COLLEYVILLE PUBLIC LIBRARY
110 MAIN STREET
I. Call to Order
II. Approval of August 14, 2006 Minutes
III. Librarian's Report
A. Monthly Statistics
B. Donations
C. Programs
IV. Colleyville Public Digital Library Update
V. Review and discussion of Colleyville Public Library FY 2007 Budget
VI. Approval of the use of the Voluntary Library Fund for the purchase of library materials, materials
processing supplies and library programs
VII. Library Long Range Planning Process Update
VIII. Friends of the Colleyville Public Library Report
IX. Colleyville Public Library Foundation Report
X. Next Meeting Date
XI. Suggested Items for Future Meetings
XII. Citizen Comments*
XIII. Adjournment
*(This time is allocated for citizens to informally address the Board on matters on the agenda that require
no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members
may not respond to citizens who speak regarding matters not on the agenda.)
I certify that this notice was posted on the bulletin boards at City Hall on Thursday, September 14, 2006,
at 5:00 p.m.
h1~~.~
Mary E. Rodne
Library Director
110 MAIN STREET COLLEYVILLE, TEXAS 76034 (817) 503-1150
COLLEYVILLE PUBLIC LIBRARY
BOARD MINUTES
August 14, 2006
I. CALL TO ORDER - Vice Chair Pat Jones called the meeting of the
Colleyville Public Library Board to order at 7:00 p.m.
ROLL CALL - Members present: Pat Jones, Susan Potter, Richard
Roxburgh, Mary Alice Rippe and Carol Wollin
Members absent: Nancy Eytcheson and Karen Birkes
Alternates present: Nancy Bowen and Dennis Healy
Ex-Officio Members present: Mayor David Kelly and Nancy Coplen
Ex-Officio Members absent: Ret Stansberger, Steve Banta, Dr. Larry Oar/age
and Ginny Tigue
Council Liaison absent: Tony Licata
Staff present: Mary Rodne
II. Approval of July 17, 2006 Minutes - A motion was made by Susan Potter
and seconded by Carol Wollin to approve the July 17, 2006 minutes as
amended. Motion approved unanimously.
III. LIBRARIAN'S REPORT
a. Monthly Statistics
Library Director Rodne distributed Colleyville Public Library July 2006
Usage Statistics, for review and discussion. Patrons had checked out a
total of 21,933 items, 148 Colleyville residents registered for library cards,
library patron visits totaled 13,203, attendance for programs totaled 2,201
and volunteer hours totaled 540.25 hours. Rodne noted that total
circulation of library materials this year was 22% higher than the total
circulation of library materials last year at this time.
b. Donations
Director Rodne reported that the Library had received a total of $500.00 in
donations in July. The donations included: a $500.00 grant from the
ExxonMobil Foundation Retiree Volunteer Program for the volunteer hours
of Rosemary and Tom Fitch.
c. Programs
Director Rodne reported that the Summer Reading Program had ended on
July 22 and that the summer reading program finale was held on July 27.
Around 800 had attended the final program which was combined with the
City's Culture Fest. Rodne distributed a flyer which gave a summary of the
summer reading program statistics and reported on the overall success of
the program. A total of 1,157, 1,074 children and 83 adults, had
participated in the summer reading program. Around 4,632 had attended
53 library sponsored programs. Rodne noted that the Chess Club had
been a very popular program again this summer and that a Chess Club
tournament had been held on July 19th. It was noted that an interlibrary
chess tournament was going to be held in September. The Board
reviewed the statistics and discussed the outstanding community response
to the program.
Rodne also updated the Board on the Library's very successful summer
volunteer program. Rodne reported that volunteer hours in June and July
totaled 1,267 hours and that all the community volunteers had contributed
to the overall success of the Summer Reading Program.
Rodne presented a review of the first Northeast Tarrant Reads program
finale held on July 20, 2006 at the Colleyville Center and noted that overall
the program had been successful and well received.
IV. COLLEYVILLE PUBLIC DIGITAL LIBRARY UPDATE
Director Rodne announced that the Library had launched its new digital media
downloads service on August 1, 2006 and presented an overview of the
program features. Rodne reported that, to date, patrons had downloaded 52
items. It was noted that the Library planned to make a limited number of MP3
players available for checkout as an adjunct to the Library's new digital
materials download service. Rodne indicated that staff would be including
digital library statistics in future Library Board packets.
V. DISCUSSION AND CONSIDERATION OF LIBRARY FEE STRUCTURE
Director Rodne reported that the City Council would be adopting all fees
pertaining to the Library for the FY2007 budget at the September 5 and
September 19, 2006, City Council meetings and presented the Colleyville
Public Library fee structure for review and discussion. Proposed changes to
the Circulating Materials Restrictions Schedule and the Materials
Replacement and Processing Fee Schedule were highlighted. It was
discussed that the Library planned to make a limited number of MP3 players
available for checkout and proposed that the players have a circulation period
of three weeks and a fee for overdue fines of $1.00 per day. Discussion
ensued. Richard Roxburgh made a motion to approve the changes as
presented and Mary Alice Rippe seconded the motion. Motion approved
unanimously.
VI. LIBRARY LONG- RANGE PLANNING UPDATE
It was noted that staff would be starting to write goals and objectives to meet
the selected top four service responses when the summer reading program
was over.
VII. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT
President Mary Alice Rippe announced that the Board of the Friends had
held their first meeting and presented an overview of FY 2006-2007 Friends
planned programs which included: an author event in September, a used
book sale in October, a decorating program in December, a Texas gardening
program in February and a summer travel program in April. Rippe noted that
the author event featuring George Salton, the author of The 23rd Psalm: a
Holocaust Memoir was scheduled on September 7, 2006 at 7:00 p.m. in the
Library and invited everyone to attend.
VIII. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT
Pat Jones reported that the Library Foundation continued to work 2006 library
fund raiser plans.
IX. NEXT MEETING DATE
Vice Chair Pat Jones noted that several Library Board members would not be
able to attend the Board meeting scheduled on September 11, 2006, and
proposed changing the September Library Board meeting date. Discussion
ensued. Consensus was to change the Library Board meeting to September
18, 2006 at 7:00 p.m.
X. SUGGESTED ITEMS FOR FUTURE MEETINGS
None
XI. CITIZEN COMMENTS
None
XII. ADJOURN: A motion was made by Carol Wollin and seconded by Dennis
Healy to adjourn the meeting. Motion approved. The meeting of the
Colleyville Public Library Board was adjourned at 7:45 p.m.
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Colleyville
Public Library
August 2006 Web site Statistics
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. COLLEYVILLE PUBLIC LIBRARY
VOLUNTEER HOURS
FISCAL YEAR 2005/2006
MONTH VOLUNTEERS VOLUNTEENS NCL SCHOOL TEEN COURT TOTAL
October 95,50 17.00 0,00 21.75 2.50 136,75
November 134,50 24.80 4,00 16,10 8,00 187.40
December 63,25 16,00 0.00 6,50 4.00 89.75
January 88,00 18.00 0,00 7,25 30,00 143,25
February 87.75 27,35 0.00 28,00 23.00 166,10
March 77,75 39.65 0,00 13.75 0.00 131.15
April 69.50 33,50 0,00 41,75 19,00 163,75
May 92,00 18,25 0.00 0.00 0,00 110,25
June 97,00 218,50 375,75 2,25 33,25 726.75
July 97.25 172,75 262.25 4.00 4.00 540,25
August 113,25 140,50 1,50 0,00 26,75 282.00
September 0.00
FY Total 1,015,75 726,30 643.50 141.35 150,50 2,677 ,40
MEMORANDUM
TO:
Colleyville Public Library Board
FROM:
Mary E. Rodne, Library Director
DATE:
September 18, 2006
SUBJECT:
Colleyville Public Library Proposed FY 2007 Budget
At the September 19, 2006, City Council Meeting, the attached proposed FY
2007 Library Budget will be approved. In preparing the FY 2007 Colleyville
Public Library budget, there were discussions with the Board supporting the use
of the Voluntary Library Fund monies for the purchase of collection materials,
materials processing supplies and programs. During the discussions, additional
funding sources, bond monies, private donations and grants, available for
collection development, programs and public awareness were discussed. The
proposed budget reflects these discussions,
Attachment
Proposed Fiscal Year 2006-2007 Library Budget
City of Colleyville, Texas
FY2007 General Fund Budget
Departmental Expense Summary
Department: Acct:
Library 001-17
FY2006 FY2007 FY2007 eM
FY2004 FY2005 Adopted Department Proposed
Descri tion Actual Actual Bud et Re uest Bud t
PERSONNEL
6101 SALARIES 231,778 280,218 308,371 212,890 299,976 315,353
6102 TEMP HELP 4,759 11,114 3,987 4,898 4,739 7,005
6141 FICA EXPENSES 17,779 21,284 23,603 16,141 22,997 24,173
6142 GROUP HEALTH INS 13,728 18,967 36,756 21,526 36,756 38,594
6143 WORKER'S COMP 741 750 961 766 937 1,158
6145 UNEMP COMP 1,578 873 1.350 2,362 1,350 2,970
6146 RETIREMENT 25,063 26,353 25,095 19.167 25,300 25,300
6148 LONGEVITY PAY 180 170 170 635 635
SUBTOTAL 295,607 359,558 400,293 277 ,920 392,690 415,188 0
CONTRACTUAL SERVICES
6203 INSURANCE SHARE 6,809 6,976 8,044 5,064 8,044 8,044
6204 TRAVEL 0 1,839 1,400 1,313 3,200 3,200
6206 TRAINING 0 0 650 390 650 650
6207 PRE-EMPLOYMENT 228 526 0 195 0 0
6208 ORG DEVELOPMENT 682 606 1,102 544 1,102 2,798
6209 DUES & SUBSCRIPTIONS 480 695 985 800 1,025 1,025
6225 COMPUTER SERVICES 14,302 12,801 13,993 13,626 18,843 15,468
6226 MISC CONTRACTUAL SVCS 928 7,898 10,314 9,398 12,261 12,261
6231 LEGAL ADS 0 0 0 0 0 0
6238 UTILITIES 35,722 47,781 39,736 39,514 39,736 44,950
6240 CELL PHONES 0 0 0 0 0 0
6241 TELEPHONE 4,200 4,372 3,696 3,430 3,696 3,696
6246 OFFICE EQUIP MAINT 1,083 1,722 1,649 1,310 1.666 30,370
SUBTOTAL 64,435 85,214 81,569 75,584 90,223 122,462 0
SUPPLIES
6301 OFFICE SUPPLIES 3,828 4,762 4,000 1,619 4,000 4,000
6302 POSTAGE 1,111 1,264 2,782 2,098 3,113 3,113
6303 OPERATING SUPPLIES 14,526 5,384 5,601 5,204 5,845 5,845
6308 PRINTING 65 112 2.100 487 2,100 500
6312 COMPUTER SUPPLIES 992 8,172 9,474 1,193 9,470 8,500
SUBTOTAL 20,522 19,694 23,957 10,601 24,528 21,958 0
CAPITAL OUTLAY
6630 OFFICE EQUIP/FURNITURE 0 0 0 0 0 30,000
SUBTOTAL 0 0 0 0 0 30,000 0
TOTAL 380,564 464,466 505,819 364,105 507,441 589,608 0
City of Colleyville 2006-2007 Budget Worksession - Page 49 of 71
7/27/2006
MEMORANDUM
To:
Colleyville Public Library Board
From:
Mary Rodne, Library Director
Date:
September 18, 2006
Subject:
Colleyville Public Library Voluntary Library Fund
In preparing the FY2007 Colleyville Public Library budget, there were discussions
with the Board supporting the use of the Voluntary Library Fund monies for the
purchase of collection materials, materials processing supplies and programs.
As per Resolution R-03-2237, the Voluntary Library Fund may be used for the
purpose of the development and improvement of library programs and services
and for approved library programs and capital items, including collection
development (books and other materials); therefore, the FY2007 proposed
budget states that these monies will be used for collection development and
library programs.
This item provides for the Colleyville Library Board to make a recommendation to
the City Council to proceed with the expenditure of these funds, in the amount of
$220,825, for the FY2007 budget. A Voluntary Library Fund Report will be
distributed at the meeting.
Attachments
Resolution R-03-2237
FY Voluntary Library Fund Request
RESOLUTION R-03-2237
A RESOLUTION ESTABUSHI~G THE ALLOWED USES OF THE
VOLUNTARY LIBRARY FUND
WHEREAS, the mission of the Colleyville Public Library is to provide cultural,
, educational, intellectual and recreational resources in an invlting
environment to enhance the quality of life for all ages; and
WHEREAS, the City of Colleyville can anticipate continued growth in the demand for
library programs and services; and
WHEREAS, It is the opinion of the City Council that the best Interest of the citizens of
Colleyvllle will be served by providing for a voluntary library fund; and
WHEREAS, the City Council has established the Colleyville Public Library Board and
this Board shall serve as a recommending body to the City Council for
the use of the Voluntary Ubrary Fund.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
COLLEYVILLE, TEXAS:
Sec. 1.
THAT a VOluntary library fund has been established for the purpose of
the development and Improvement of library programs and services; and
said fund can be used for approved library programs and capital items,
including collection development (books and materialS) and other ~ems
as desired by the City Council; however, said fund will not be used to
provide for ongoing library maintenance and operations,
See, 2.
THAT the voluntary library fund is funded through a voluntary donation of
one ($1) per month from the citizens of Colleyville.
THAT this fee Is listed with the Library Donation Fund as a separate
entry on the Colleyville residents' water bills and Is In all ways strictly
voluntary.
Sec. 3.
AND SO IT IS RESOLVED.
PASSED BY A VOrE OF .r AYES, ~NAYS AND --'LABSTENTIONS ON THIS
THE~DAYOF LJ~ 2003.
Resolution R-03-2237
Page 2 of 2
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