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HomeMy WebLinkAboutCity Council-Minutes-2/16/2016 City of Colleyville Page 1 City of Colleyville City Council Agenda City Hall 100 Main Street Colleyville, Texas 76034 817.503.1000 www.colleyville.com Tuesday, February 16, 2016 City Council Chambers PRE COUNCIL MEETING EXECUTIVE SESSION 5:30 P.M. EXECUTIVE CONFERENCE ROOM THIRD FLOOR CALL TO ORDER PC-1 Update on the SH26 Community Outreach Action Plan PC-2 Discussion of the Fiscal Year 2017 (FY 2017) budget preparation calendar PC-3 Discussion of the Quarterly Performance Management Report PC-4 Discussion of the February 16, 2016, City Council regular agenda items 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing or action items on the agenda Section 551.071 - Legal - Consultation with attorney on contemplated litigation (Camden Lock LLC) Section 551.071 - Legal - Consultation with attorney regarding litigation - Lincoln et al v. City of Colleyville Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect City Council Agenda February 16, 2016 City of Colleyville Page 2 RESUME REGULAR MEETING 7:30 P.M. CITY COUNCIL CHAMBERS INVOCATION: Pastor Alvaro Matehuala, House of Prayer PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-16-3960 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Proclamation recognizing the Grapevine High School Girls Cross Country Team - District 5A UIL State Champions - Coach Rick Miller and Mayor David Kelly Proclamation recognizing the Grapevine High School Boys Cross Country Team - 2015 Regional and District Champions - Coach Rick Miller and Mayor David Kelly In recognition of Colleyville's featured business - Pho Duy, My Nguyen, representative, 3930 Glade Road, Suite 126 - Mayor David Kelly and Economic Development Director Marty Wieder 4. CONSENT: READING AND PUBLIC HEARING- Resolution R-16-3961 4a Approval of the minutes of the regular City Council meeting of February 2, 2016 5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 5a Ordinance O-16-1974 Consideration of an amendment to the PUDC-Planned Unit Development Commercial zoning requirements on Abstract 180, of the J.L Byas Survey, located at 1603 Hall-Johnson Road, Case ZC15- 004 City Council Agenda February 16, 2016 City of Colleyville Page 3 6. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 6a Ordinance O-16-1975 Consideration of a Special Use Permit for alcohol beverage sales (on-premises consumption) on Lot 23, of The Village at Colleyville Addition, located at 62 Main Street, Case ZC16-001 7. RESOLUTION(S): READING AND PUBLIC HEARING 7a Resolution R-16-3962 Calling a General Election for the purpose of electing a Mayor and City Councilmembers to Place 1 and Place 2 7b Resolution R-16-3963 Consideration of an appointment to the Architectural Review Commission 7c Resolution R-16-3964 Consideration of appointments to the Colleyville Center Advisory Committee 7d Resolution R-16-3965 Consideration of an appointment to the Library Board 7e Resolution R-16-3966 Consideration of an appointment to the Zoning Board of Adjustment 7f Resolution R-16-3967 Approval of a City/Developer Agreement between the City of Colleyville and The Lawn Firm, Inc. for The Lawn Firm Development at 1605 Hall-Johnson Road, and authorize the city manager to execute the agreement 8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA 9. REPORTS Planning and Zoning Commission Meeting Minutes - January 11, 2016 Zoning Board of Adjustment Meeting Minutes - December 8, 2015 Sign Board of Appeals Meeting Minutes - October 14, 2014 Monthly Financial Report - January 2016 City Council Agenda February 16, 2016 City of Colleyville Page 4 10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR FEBRUARY 16, 2016 - READING AND PUBLIC HEARING - RESOLUTION R-16-3968 11. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, February 12, 2016 by 5:00 p.m. Amy Shelley, TRMC City Secretary A quorum of any Colleyville board, commission, or committee may be present at this meeting. Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville City Council Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Tuesday, February 16, 2016 City Council Chambers Mayor David Kelly called the Pre Council meeting of the Colleyville City Council to order on February 16, 2016, at 5:30 p.m. ROLL CALL: Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Nancy Coplen City Manager Jennifer Fadden, Deputy City Manager Chris Fuller, Assistant City Manager/Director of Public Safety Mike Holder, Fire Chief Brian Riley, Assistant Police Chief Robert Hinton, Communications and Marketing Director Mona Gandy, Chief Financial Officer Brian Hogan, Accounting Manager Karen Hines, Human Resources Director Rachel Huitt, Public Works Director Jeremy Hutt, City Engineer Cheryl Taylor, Project Engineer Oscar Chavez, Community Development Director Abra Nusser, Recreation and Library Director Mary Rodne, Economic Development Director Marty Wieder, Colleyville Center Manager Leslie Hill, Parks Manager Heather Dowell, SH26 Coordinator James Hubbard, Strategic Services Manager Adrienne Lothery, Information Systems Manager Chris Pena, City Attorney Matthew Boyle, and City Secretary Amy Shelley PC-1 Update on the SH26 Community Outreach Action Plan SH26 Coordinator James Hubbard presented this item and answered questions of the City Council. Councilmember Wollin stated she would like to ensure all schools and Parent/Teacher Associations are mailed the same introductory letter. Coordinator Hubbard agreed with the suggestion. Councilmember Mogged asked staff if the business access signs would actually identify the business name on them. Coordinator Hubbard replied it would simply have business access listed, since there are locations with multiple businesses. Mayor Kelly stated staff should secure more message boards, if they are deemed necessary, especially if Public Works needs to use them. Coordinator Hubbard replied the contractor will have some as well, and it will depend on the phasing of the project. Councilmember Wollin asked staff how many days a week SCORE is available. Coordinator Hubbard replied they are open by appointment. City Council Minutes February 16, 2016 City of Colleyville Page 2 Councilmember Wollin asked staff to please vary the days of the week of the Cash Mobs to allow greater flexibility in attendance. Councilmember Wollin suggested having information available at the Library for patrons, and also using the digital sign in their lobby. Councilmember Mogged added the Senior Center too. Mayor Kelly stated it may take a little more advertising to really help people understand. Councilmember Putnam stated being impressed by the comprehensive plan for this project. Councilmember Putnam asked staff if the City will have more input over how the signaling is being done during construction. Mayor Kelly replied we will do our best, but the message has been given to TxDOT about our concerns. Councilmember Short asked staff if TxDOT will be responsive to our suggestions. City Engineer Cheryl Taylor replied yes. PC-2 Discussion of the Fiscal Year 2017 (FY 2017) budget preparation calendar Strategic Services Manager Adrienne Lothery presented this item and briefed the City Council. Mayor Pro Tem Taylor asked staff if a standard time will be established for these meetings, since only dates have been provided. Manager Lothery replied the meeting times are typically adjusted to accommodate for the meeting materials to cover. Mayor Pro Tem Taylor asked staff if the meeting times will be provided well in advance of the meetings. Manager Lothery replied yes. Mayor Kelly stated based on City Council’s workload, we typically try to have a worksession as one of our regular meetings. Councilmember Coplen stated she would like to have a more detailed type presentation, such as with the classification system. She stated it would be nice to see where everything is going, such as insurance and salary information. She stated an overview of the departments and the resources they have to use would be helpful. Councilmember Wollin concurred. Councilmember Wollin suggested having on organizational chart to use as well. Councilmember Coplen stated it will show our citizens where everything is, and City Council will also know. City Council Minutes February 16, 2016 City of Colleyville Page 3 Mayor Pro Tem Taylor asked staff about the dashboard report, and if we are able to do this for each department for the budget process. Manager Lothery explained each department has a business plan, and staff can certainly provide department dashboards. Manager Lothery asked if City Council would like to see these on a quarterly basis. Mayor Pro Tem Taylor replied yes, he would like it. Councilmember Coplen agreed. Manager Lothery asked if City Council would like to see these reports as a citywide basis or by department. Mayor Pro Tem Taylor replied yes, a composite as well as by department. Councilmember Mogged suggested it is not necessary to review department by department, but to have an overall review would be good. Councilmember Coplen stated it is nice to know where items will fit, like an overview, so that City Council knows how to prioritize needs. Councilmember Wollin stated this will also show how we have utilized the citizen’s survey results in the overview. Councilmember Coplen stated she will not be here for the July 12th meeting. Mayor Pro Tem Taylor suggested sending out appointments as meeting invites. Councilmember Putnam agreed. PC-3 Discussion of the Quarterly Performance Management Report Strategic Services Manager Adrienne Lothery presented this item and briefed the City Council. Mayor Kelly stated he wants to ensure bookings are still taking place at Colleyville Center during the SH26 road construction, maybe with a strategy with proactive thinking to preserve those bookings. Manager Lothery replied staff will look at the marketing strategy. Councilmember Wollin stated many people, from different organizations, have commented about how they really like the technology updates, especially the sound system. Councilmember Wollin asked staff about mosquito management, and why we are waiting until July to discuss this. Public Works Director Jeremy Hutt replied staff has met with the Tarrant County Health Department, and are currently coordinating our efforts with them. He stated staff wanted to have all of the details City Council Minutes February 16, 2016 City of Colleyville Page 4 ready before meeting with City Council. He added we have preliminary data to begin working on our plans. Councilmember Wollin stated she is looking forward to the new website. Councilmember Mogged asked staff about the response time for emergency vehicles, is there a way to improve that. Fire Chief Brian Riley replied a lot of the peak time hours (rush hours during morning and afternoon) affect the overall numbers; however, the overall numbers are down under the five minute response time. Councilmember Coplen asked staff if road construction on SH26 could change emergency routing. Chief Riley replied yes. Mayor Kelly stated the five minute response time is excellent compared to other cities. Assistant City Manager/Director of Public Safety Mike Holder replied, specific to this report, it captures a percentage of time, but with the actual numbers, and the industry norm, is to look at the average response times over regular time. For example, over a 90 day period, with as few as 10-12 incidents will knock the percentages out, but it really does not look at the average response time, which we are well under our goal. PC-4 Discussion of the February 16, 2016, City Council regular agenda items Mayor Kelly suggested removing the Arts Council from the Colleyville Center Advisory Committee, as outlined in item 7c. He stated the representative for this group has moved, and currently the Arts Council does not have anyone who lives in Colleyville to represent them. Councilmember Wollin asked Mayor Kelly about the last time the advisory committee looked at the bylaws. Mayor Kelly suggested City Council direct staff to have the committee look at the bylaws. Councilmember Wollin agreed. Mayor Kelly recessed the Pre Council meeting at 6:15 p.m. Mayor Kelly reconvened the Pre Council meeting at 6:33 p.m. Mayor Kelly discussed the appointments on the agenda (Items 7b through 7e). Councilmembers decided they would take turns in making a motion for an appointment on each. Mayor Kelly adjourned the Pre Council meeting at 6:35 p.m. The regular meeting of the Colleyville City Council was called to order by Mayor Kelly at 7:30 p.m. City Council Minutes February 16, 2016 City of Colleyville Page 5 ROLL CALL: Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Nancy Coplen City Manager Jennifer Fadden, Deputy City Manager Chris Fuller, Assistant City Manager/Director of Public Safety Mike Holder, Fire Chief Brian Riley, Assistant Police Chief Robert Hinton, Communications and Marketing Director Mona Gandy, Chief Financial Officer Brian Hogan, Public Works Director Jeremy Hutt, City Engineer Cheryl Taylor, Community Development Director Abra Nusser, Economic Development Director Marty Wieder, Parks Manager Heather Dowell, SH26 Coordinator James Hubbard, Strategic Services Manager Adrienne Lothery, Information Systems Manager Chris Pena, City Attorney Matthew Boyle, and City Secretary Amy Shelley 1. EXECUTIVE SESSION - In accordance with Texas Government Code, Chapter 551, Subchapter D Section 551.071 - Legal - Consultation with attorney on legal issues raised by public hearing or action items on the agenda Section 551.071 - Legal - Consultation with attorney on contemplated litigation (Camden Lock LLC) Section 551.071 - Legal - Consultation with attorney regarding litigation - Lincoln et al v. City of Colleyville Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of real property for City facilities Section 551.087 – Economic Development - Discuss or deliberate regarding commercial or financial information that the City has received from business prospects that the City seeks to have locate, stay, or expand in the City and with which the City is conducting economic development negotiations; deliberate the offer of a financial or other incentive to a business prospect Mayor Kelly explained the Executive Session had been called in accordance with the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal, Section 551.072, Real Estate, and Section 551.087, Economic Development. He further explained there would be no decisions made or action taken during this time. The meeting was recessed at 6:16 p.m. and reconvened at 6:17 p.m. INVOCATION: Pastor Alvaro Matehuala, House of Prayer PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle City Council Minutes February 16, 2016 City of Colleyville Page 6 2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-16-3960 This resolution was not needed. 3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS Announcements of civic and charitable events Presentation of calendar events and updates Announcements of awards and recognition Mayor Kelly announced the Citizen’s Fire Academy will begin on Thursday, March 10, and he encouraged citizens to apply to participate in the class. He stated seats are limited. He added information is available on Colleyville’s website. Proclamation recognizing the Grapevine High School Girls Cross Country Team - District 5A UIL State Champions - Coach Rick Miller and Mayor David Kelly Proclamation recognizing the Grapevine High School Boys Cross Country Team - 2015 Regional and District Champions - Coach Rick Miller and Mayor David Kelly Mayor Kelly presented proclamations to Coach Rick Miller and the Grapevine High School Girls Cross Country Team, and the Grapevine High School Boys Cross Country Team, recognizing both for their Championships. In recognition of Colleyville's featured business - Pho Duy, My Nguyen, representative, 3930 Glade Road, Suite 126 - Mayor David Kelly and Economic Development Director Marty Wieder Mayor David Kelly and Economic Development Director Marty Wieder recognized My, Anh, and Hiep Nguyen, owners of Pho Duy, the featured business of the month. 4. CONSENT: READING AND PUBLIC HEARING- Resolution R-16-3961 4a Approval of the minutes of the regular City Council meeting of February 2, 2016 Mayor Kelly read Resolution R-16-3961 in its entirety. Mayor Kelly opened the public hearing at 7:55 p.m. There was no one present wishing to speak and Mayor Kelly closed the public hearing at 7:55 p.m. City Council Minutes February 16, 2016 City of Colleyville Page 7 Councilmember Wollin made a motion to approve Resolution R-16-3961. Mayor Pro Tem Taylor seconded the motion. The motion to approve carried by the following vote: Aye: 7 – Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Nancy Coplen 5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING 5a Ordinance O-16-1974 Consideration of an amendment to the PUDC-Planned Unit Development Commercial zoning requirements on Abstract 180, of the J.L Byas Survey, located at 1603 Hall-Johnson Road, Case ZC15-004 Mayor Kelly read the caption of Ordinance O-16-1974. Community Development Director Abra Nusser presented this item and updated the City Council. Mayor Kelly opened the public hearing at 7:57 p.m. Tom Monks, applicant and property owner, was present to answer questions, but did not present additional information. There were no others wishing to speak and Mayor Kelly closed the public hearing at 7:58 p.m. Mayor Pro Tem Taylor asked Mr. Monks about the plans for the retention/detention pond. Mr. Monks replied there is a landscape plan proposed. He added he believes they have addressed any concerns about property appearance with the landscaping plan. Mayor Kelly stated having a visible concern, to the east of the proposed roadway, because all that is being shown for improvement is the two existing trees. He added the landscape plan does not address that concern with two trees. Mr. Monks replied we have additional landscaped beds along the entryway. Mayor Kelly asked Mr. Monks how they will screen the area. Mr. Monks replied there are many things that will change on the property, and he stated not having an issue with more landscaping, but he would prefer to stay away from fencing. He stated he believed more landscaping to the front would be better. City Council Minutes February 16, 2016 City of Colleyville Page 8 Mayor Kelly asked Mr. Monks if there is designated parking for the trucks. Mr. Monks replied yes, designated areas for the company trucks, with the majority to the west side of the property, which is the farthest from the gate. Mayor Kelly asked Mr. Monks if there would be any equipment on the southern side. Mr. Monks replied they may put in a fence in the southwest corner to shield any equipment that is in repair. Mayor Kelly asked Mr. Monks if they can put in a fence now. Mr. Monks replied some equipment is back there now, but not all of it. Mr. Patrick Newburn, sales manager, stated most trucks are out in the field and not at the office site, so the site is clear during the day. He stated the vehicles are parked on site at night. Councilmember Putnam stated having a general concern with the large number of waiver requests. He stated if City Council was contemplating a new development, he is not sure we would grant the waivers. He added he did not believe Mr. Monks has come far enough in terms of meeting new standards. Mr. Monks stated we have had no concerns or issues, until now, and this is an improvement to what currently exists on the property. Councilmember Short asked Mr. Newburn if the proposed and future fencing will be built at the same time. Mr. Newburn replied they wanted to have everything on the plan, so they will not have to come back in the future. He stated the proposed fencing, along the northern gate, would be installed initially. Mayor Kelly asked staff if that, above, is codified in the ordinance. Director Nusser replied if it is required screening between residential and commercial, the certificate of occupancy would be held up until other fencing or common amenities were installed. She added in this instance, where it is not specified, it would be required before the certificate of occupancy is issued. Councilmember Mogged asked staff if there is only one new waiver and that is the screening around the portable containers. Director Nusser replied the only new waiver is for the portable containers, although they have been on the property for quite some time. Councilmember Mogged asked City Council if there is a way to make these conditional waivers, but at the point of a change in ownership, they would have to take a look at those waivers. Mayor Kelly replied yes, the ordinance could specify that. Councilmember Mogged asked Mr. Monks if he would be good with that. Mr. Monks asked which wavier. Councilmember Mogged stated the screening with the fence versus the masonry wall. Mayor Kelly explained to Mr. Monks the waivers he has requested. Mr. Monks replied his biggest issues with the waivers are the fencing, City Council Minutes February 16, 2016 City of Colleyville Page 9 whether we do it or a future owner does it, it will be expensive; and the parking, would be a huge expense. Mayor Kelly made a motion to approve Ordinance O-16-1974 with the following amendments: (1) approval with waivers submitted, except that the unenclosed dumpster needs to have a front gate; (2) the six foot wrought iron proposed fence on the north side is required; (3) the future six foot wood fence on northeast side of the existing shop is required; (4) the future six foot wood fence on the southwest side of the existing shop is required; (5) additional landscaping to be used as a visibility buffer on the northeastern side; and (6) the waivers would expire upon a change in ownership, or change in use. Mayor Kelly asked Mr. Monks if this seems workable to him. Mr. Monks agreed, and asked for clarification on the masonry fence and the parking, and if it is conditional upon the sale of the property or the sale of the business. Mayor Kelly stated the waivers would be granted, currently, but if there is a change in ownership, the waivers would no longer be valid. He added it would be upon either. City Attorney Matthew Boyle stated if the variance is granted under this ordinance, and if there is a change in ownership or in use, then a detailed site plan shall be required upon new ownership. Director Nusser asked City Council if they were going to address the location of the portable storage containers. Mayor Kelly replied in the southwest corner is good. Director Nusser asked City Council if all fencing is required prior to the issuance of a certificate of occupancy. Mayor Kelly replied yes. Mayor Pro Tem Taylor asked staff if wind or perils should ever remove the portable containers from the site, would they be allowed back. Director Nusser replied they would be allowed back; however, language could be added to clarify that in the ordinance. Councilmember Short seconded the motion. The motion to approve carried by the following vote: Aye: 7 – Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Nancy Coplen City Council Minutes February 16, 2016 City of Colleyville Page 10 6. ORDINANCE(S): FIRST READING AND PUBLIC HEARING 6a Ordinance O-16-1975 Consideration of a Special Use Permit for alcohol beverage sales (on- premises consumption) on Lot 23, of the Village at Colleyville Addition, located at 62 Main Street, Case ZC16-001 Mayor Kelly read the caption of Ordinance O-16-1975. Community Development Director Abra Nusser presented this item and briefed the City Council. Mayor Kelly opened the public hearing at 8:32 p.m. There was no one present wishing to speak and Mayor Kelly closed the public hearing at 8:32 p.m. Councilmember Wollin asked staff if their hours of operation is correct. Director Nusser replied that is what the applicant submitted. Mayor Kelly asked staff if the other restaurants located in this same building have all had a special use permit for alcohol. Director Nusser replied the previous one did. Mayor Kelly asked staff if this is to simply correct the step that was missed. Director Nusser replied yes. This is a first reading, therefore City Council did not take any action. 7. RESOLUTION(S): READING AND PUBLIC HEARING 7a Resolution R-16-3962 Calling a General Election for the purpose of electing a Mayor and City Councilmembers to Place 1 and Place 2 Mayor Kelly read Resolution R-16-3962 in its entirety. City Secretary Amy Shelley presented this item and briefed the City Council. Mayor Kelly opened the public hearing at 8:37 p.m. There was no one present wishing to speak and Mayor Kelly closed the public hearing at 8:37 p.m. Councilmember Mogged made a motion to approve Resolution R-16-3962. Councilmember Coplen seconded the motion. City Council Minutes February 16, 2016 City of Colleyville Page 11 The motion to approve carried by the following vote: Aye: 7 – Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Nancy Coplen 7b Resolution R-16-3963 Consideration of an appointment to the Architectural Review Commission Mayor Kelly read Resolution R-16-3963 in its entirety. Mayor Kelly opened the public hearing at 8:38 p.m. There was no one present wishing to speak and Mayor Kelly closed the public hearing at 8:38 p.m. Councilmember Coplen moved to approve Resolution R-16-3963 with the following appointment: Brian Margetts to fill the unexpired term to December 2016. Councilmember Putnam seconded the motion. The motion to approve carried by the following vote: Aye: 7 – Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Nancy Coplen 7c Resolution R-16-3964 Consideration of appointments to the Colleyville Center Advisory Committee Mayor Kelly read Resolution R-16-3964 in its entirety. Mayor Kelly opened the public hearing at 8:40 p.m. There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing at 8:40 p.m. Mayor Kelly moved to approve Resolution R-16-3964 with the following appointments: Adrian Esquivel At-large; Mike Bolton representing the Colleyville Rotary Club, and Tracy Cutrona filling the unexpired term representing the National Charity League. Councilmember Wollin seconded the motion. The motion to approve carried by the following vote: Aye: 7 – Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Nancy Coplen City Council Minutes February 16, 2016 City of Colleyville Page 12 Mayor Kelly asked staff to have the Colleyville Center Advisory Committee review their current bylaws to remove the Arts Council organization as a representative on the committee. 7d Resolution R-16-3965 Consideration of an appointment to the Library Board Mayor Kelly read Resolution R-16-3965 in its entirety. Mayor Kelly opened the public hearing at 8:41 p.m. There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing at 8:41 p.m. Councilmember Wollin moved to approve Resolution R-16-3965, appointing Shanthi Kannan to the Alternate 2 position, with a term expiring September 2017. Mayor Kelly seconded the motion. The motion to approve carried by the following vote: Aye: 7 – Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Nancy Coplen 7e Resolution R-16-3966 Consideration of an appointment to the Zoning Board of Adjustment Mayor Kelly read Resolution R-16-3966 in its entirety. Mayor Kelly opened the public hearing at 8:43 p.m. There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing at 8:43 p.m. Councilmember Mogged moved to approve Resolution R-16-3966, appointing Richard Vallario to the Alternate 2 position, with a term expiring September 2016. Councilmember Putnam seconded the motion. The motion to approve carried by the following vote: Aye: 7 – Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Nancy Coplen City Council Minutes February 16, 2016 City of Colleyville Page 13 7f Resolution R-16-3967 Approval of a City/Developer Agreement between the City of Colleyville and The Lawn Firm, Inc. for The Lawn Firm Development at 1605 Hall-Johnson Road, and authorize the city manager to execute the agreement Mayor Kelly read Resolution R-16-3967 in its entirety. Public Works Director Jeremy Hutt presented this item and briefed the City Council. Mayor Kelly opened the public hearing at 8:47 p.m. Tom Monks, 1603 Hall-Johnson Road, stated he would like to make sure the pond is aeriated. Mayor Kelly replied this is a requirement of the Land Development Code. There was no one present wishing to speak concerning this item and Mayor Kelly closed the public hearing at 8:48 p.m. Mayor Pro Tem Taylor made a motion to approve Resolution R-16-3967. Councilmember Mogged seconded the motion. Councilmember Coplen asked staff where the water will go if the pond fills up. Director Hutt replied there is an existing outfall pipe on the property, and there will be a control system within the drainage system. The motion to approve carried by the following vote: Aye: 7 – Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Nancy Coplen Mr. Monks expressed his appreciation to staff and City Council for making this process possible. 8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA Kathy Hadley, 204 Timberline Drive North, stated the following; the State of the City presentation needs to be on the City’s website; poles or spikes should be installed next to the bridge on Jackson Road to keep cars from falling down in it; the City’s Charter rules should be followed; citizen’s should not pay for attorney fees; there should not be construction on SH26; and it is great to see all of the business around the antique mall. City Council Minutes February 16, 2016 City of Colleyville Page 14 9. REPORTS Planning and Zoning Commission Meeting Minutes - January 11, 2016 Zoning Board of Adjustment Meeting Minutes - December 8, 2015 Sign Board of Appeals Meeting Minutes - October 14, 2014 Monthly Financial Report - January 2016 There was no action taken on this item. 10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR FEBRUARY 16, 2016 - READING AND PUBLIC HEARING - RESOLUTION R-16- 3968 This resolution was not needed. 11. ADJOURNMENT There being no further business before the City Council, Councilmember Coplen motioned to adjourn and Mayor Kelly seconded. Mayor Kelly adjourned the City Council meeting at 8:56 p.m. APPROVED BY A VOTE OF 6 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 8TH DAY OF MARCH 2016. Minutes taken and prepared by: Amy Shelley, TRMC City Secretary