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HomeMy WebLinkAboutLibrary Board-Minutes-6/12/2006 COLLEYVILLE PUBLIC LIBRARY BOARD MINUTES June 12,2006 I. CALL TO ORDER - Chair Nancy Eytcheson called the meeting of the Colleyville Public Library Board to order at 7:00 p.m. ROLL CALL - Members present: Pat Jones, Karen Birkes, Nancy Eytcheson Susan Potter and Carol Wollin Members absent: Richard Roxburgh Alternates absent: Dennis Healy and Angie Guthrie-Madison Ex-Officio Members present: Mayor David Kelly, Ret Stansberger and Susan Taylor Ex-Officio Members absent: Steve Banta, Dr. Larry Darlage, Ginny Tigue and Nancy Coplen Council Liaison absent: Tony Licata Staff present: Mary Rodne II. Approval of May 8, 2006 Minutes - A motion was made by Pat Jones and seconded by Susan Potter to approve the May 8, 2006 minutes. Motion approved unanimously. III. LIBRARIAN'S REPORT a. Monthly Statistics Library Director Rodne distributed Colleyville Public Library May 2006 Usage Statistics, for review and discussion. Patrons had checked out a total of 14,399 items, 160 Colleyville residents registered for library cards, library patron visits totaled 7,279, attendance for programs totaled 404 and volunteer hours totaled 110.25 hours. Rodne also noted that the total circulation of library materials this year was 21 % higher than the total circulation of library materials last year at this time. b. Donations Director Rodne reported that the Library had received a total of $625.25 in donations in May. The donations included: $500 from the Colleyville Lions Club for the purchase of large print books, $75.25 from Ronald Ward for the purchase of two hardcover music books and $50 from Owen Grant and family for the purchase of two children's books in honor of Colleyville Elementary Principal Loretta Ross and Colleyville Elementary Assistant Principal Judy McDoniel. c. Programs Director Mary Rodne presented an overview of the Library's Summer Reading Program, Reading: The Sport of Champions, which started on June 5, 2006. Rodne reported that the Opening Ceremony on June 5 had gone well and that around 125 attended. City Council liaison Tony Licata officially opened the program with the first pitch in keeping with the baseball theme. Director Rodne noted that the response to the reading program had been great. To date, around 802 children and 50 adults, for a total of 852, had registered for the summer reading program. It was noted that program registration, attendance at programs and circulation had exceeded last year at this time. Around 100 had registered for the chess club. Attendance at the first Tuesday activity day had been 102, attendance at the first Thursday family program had been 202, and 59 had attended the first movie on Friday. Rodne noted that a number of National Charity League volunteers and volunteens had signed up to help with various programs. Rodne presented an update on the first Northeast Tarrant Reads event that had been launched on June 3rd and noted that Mayor David Kelly had presented a Proclamation to announce the event, featuring the book Isaac's Storm by Erik Larson, at the May 16, 2006, City Council Meeting. Rodne distributed a flyer of events being held at the Colleyville Library and invited all Library Board members to attend. IV. NORTH TEXAS REGIONAL LIBRARY SYSTEM (NTRLS) REGIONAL MEETING REPORT Susan Potter reported that she and Library Director Mary Rodne had attended a North Texas Regional Library System regional meeting on May 23, 2006, at the Hurst Public Library. Potter presented an overview of the meeting which highlighted system services and grants available to member public libraries. V. LIBRARY LONG- RANGE PLANNING UPDATE It was noted that staff would be starting to write goals and objectives to meet the selected top four service responses when the summer reading program was over. VI. LIBRARY BOARD APPOINTMENTS UPDATE It was announced that Library Board appointments would be made at the City Council meeting on June 20, 2006. VII. REVIEW AND DISCUSSION OF THE VOLUNTARY LIBRARY FUND Director Mary Rodne presented an overview of the Voluntary Library Fund which included projected revenues and expenditures. Discussion ensued. Carol Wollin made a motion that the Colleyville Public Library Board make a recommendation to the City Council that the voluntary library fund donation from the citizens of Colleyville be increased from (1 $) per month to (2$) per month. Karen Birkes seconded the motion. Motion approved unanimously. VIII. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT President Susan Taylor reported that the Friends of the Library would be holding an Annual Meeting at the Library on June 27, 2006, at 6:30 p.m. in the upper level of the library and that Lila Coley and Pat Fox would be presenting an overview of Colleyville's 50th Anniversary History Book. Taylor announced that this would be the last Library Board meeting that she would be attending as President of the Friends. Taylor noted that an election of officers would be held at the annual meeting and that a new president would be elected. The Library Board thanked Taylor for her invaluable input. IX. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT Pat Jones reported that the Library Foundation continued to meet monthly to discuss 2006 library fund raisers and that plans would be announced shortly. X. SUGGESTED ITEMS FOR FUTURE MEETINGS Chair Nancy Eytcheson noted that several Library Board members would not be able to attend the Board meeting scheduled on July 10, 2006, and proposed changing the July Library Board meeting date. Discussion ensued. Consensus was to change the Library Board meeting to July 17, 2006 at 7:00 p.m. XI. CITIZEN COMMENTS None XII. ADJOURN: A motion was made by Carol Wollin and seconded by Pat Jones to adjourn the meeting. Motion approved. The meeting of the Colleyville Public Library Board was adjourned at 7:40 p.m.