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HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-7/10/2006 PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, July 10, 2006 6:30 p.m. For the meeting conducted at the Park Annex located at 5109 Bransford Road AGENDA AGENDA ITEM NUMBER 1. Call to order 2. Approval of the June 5, 2006 Parks and Recreation Advisory Board minutes 3. Update of Parkland Opportunities 4. Joint City Council and Parks and Recreation Advisory Board Meeting – August 7, 2006 5. Prioritizing Parks and Recreation Projects 6. McPherson Park Opportunity for Citizen Support 7. Recreation, Athletics, Tennis and Seniors’ Reports 8. Park Operations and Capital Improvement Status Reports 9. Citizen comments/presentations regarding items not on the agenda* 10. Adjournment * (This time is allocated for citizens to informally address the Board on matters not on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) I certify that the above agenda was posted on the bulletin board at City Hall on July 7, 2006: _____________________ 74 74 PARKS AND RECREATION ADVISORY BOARD MINUTES Monday, June 5, 2006 6:30 p.m. Pat Horn called the meeting to order at 6:34 p.m. on Monday, June 5, 2006, at the Parks and Recreation office. ROLL CALL: Councilperson Tom Hart, Bob Leininger, Connie Hampton, Joe Ben Hassell, Nancy Coplen, Pat Horn, Pete Riis, Sheryl Black, and Vince Rosen ABSENT: Steve Dalri STAFF: Monica Walsh, Director of Parks and Recreation and Dixie Smith, Administrative Secretary 1. Call to Order 2. Approval of the May 1, 2006 Parks and Recreation Advisory Board Minutes Sheryl Black moved to approve the May 1, 2006 Parks and Recreation Advisory Board minutes. Pete Riis seconded the motion. The vote was unanimous. 3. Discussion and Consideration of Former City Hall Property Vince Rosen moved to send a letter to City Council requesting that the site where the former City Hall is located be designated as park land. Joe Ben Hassell seconded the motion. The vote was unanimous. Pat Horn stated that the Board would like this item to be placed on the City Council agenda as soon as possible. 4. Recreation, Athletics, Tennis and Seniors’ Reports Monica Walsh, Director of Parks and Recreation, provided an overview of the current and proposed recreation programs and activities available to citizens of Colleyville and surrounding areas. Parks and Recreation Advisory Board Meeting June 5, 2006 Page 2 of 2 5. Park Operations and Capital Improvement Status Reports Monica Walsh, Director of Parks and Recreation, presented a status report on current projects. The Board discussed the two items requested by a Board member, the Master Plan and the priority of trails, and the expansion of existing parks when adjacent property becomes available. Pete Riis moved to draft a letter from the Parks and Recreation Advisory Board to City Council to further investigate the property for sale adjacent to L.D. Lockett Park for possible park land. Connie Hampton seconded the motion. Bob Leininger moved to amend the motion to include in the letter the property that connects Sparger Park and the Nature Center Vince Rosen seconded the motion. The motion passed unanimously and the amendment to the motion passed unanimously. Pete Riis will draft the letter and send it to Monica Walsh, Director of Parks and Recreation. Monica will forward the letter to William Lindley, City Manager, who will forward it to the City Council. 6. Adjournment Vince Rosen moved to adjourn at 7:30 p.m. Sheryl Black seconded the motion. The vote was unanimous. Respectfully submitted and approved: ____________________________________ Dixie S. Smith, Administrative Secretary CITY OF COLLEYVILLE PARKS AND RECREATION DEPARTMENT Meeting Agenda # 7/10/06 3 Department: Parks and Recreation Subject: Update of Parkland Opportunities Staff will update the Board on the two properties mentioned in the letter that Pete Riis, Board member, drafted (see following page). Also, an update on the old City Hall property will be given. Discussion OnlyProcedural Change ACTION TO BE TAKEN Possible City Council Policy Information Only Recommendation Page 1 of 1 To: Colleyville City Council From: Colleyville Parks and Recreation Advisory Board Date: June 6, 2006 Subject: Colleyville Parks and Recreation Advisory Board Recommendation At the June 5, 2006 Parks and Recreation Advisory Board meeting the board members discussed the expansion of existing parks when adjacent property becomes available. With a shrinking inventory of property available for new parks, the Parks and Recreation Advisory Board thought that it would be prudent to actively pursue available properties adjacent to existing parks to expand Colleyville’s park system. The Parks and Recreation Advisory Board discussed two such properties and a motion was made and passed to submit this concept and information on these properties to City Council for its consideration and for further research by City staff. As an advisory board to the Council, we believe it is our duty to bring opportunities to improve the quality of the Colleyville Parks and Recreation system to Council for consideration while keeping in mind the needs of the citizens of Colleyville. The first property for consideration is located at 305 L.D. Lockett directly to the east of L.D. Lockett Park and the former Senior Center. This property would easily double the 4.6 acres contained in L.D. Lockett Park and makes it a multiple use facility versus its limited capabilities today. Since there is an existing house on the property today, it may have the potential to replace the L.D. Lockett house. If the house on the property for consideration needs less or no upgrades, it may free up funding approved by the Council for improvements to the L.D. Lockett House for potential purchase of this property. The property is currently listed for sale and we ask that Council have the City’s staff research the potential of acquiring this property for expansion of L.D. Lockett Park. The second property, legally known as A275 Tr 1D, is a 24.44 acre flood plain property located between Bedford Road and SH26 and would provide a link between Sparger Park and the Colleyville Nature Center. While this property is not on the market as far as we know today, its use as an open space park connecting two existing park properties would prove to be the best use of property that has limited residential or commercial value. It would go a long way to completing our park system, creating a large connected open space park stretching over almost 79 acres of park land. We also ask that Council have City staff research the potential for acquisition of this property. We ask for Council’s favorable consideration of the suggestions put forth in this letter and look forward to receiving your response to our proposals to expand and improve Colleyville’s Parks and Recreation system. Xx: William Lindley, City Manager Monica Walsh, Director of Parks and Recreation CITY OF COLLEYVILLE PARKS AND RECREATION DEPARTMENT Meeting Agenda # 7/10/06 4 Department: Parks and Recreation Subject: Joint City Council and Parks and Recreation Advisory Board Meeting – August 7, 2006 A joint meeting with City Council and the Parks and Recreation Advisory Board will be held at 6:00 p.m. on August 7, 2006, at the Colleyville Center located at 5301 Riverwalk Drive. Staff will give an update on this meeting. Discussion OnlyProcedural Change ACTION TO BE TAKEN Possible City Council Policy Information Only Recommendation Page 1 of 1 CITY OF COLLEYVILLE PARKS AND RECREATION DEPARTMENT Meeting Agenda # 7/10/06 5 Department: Parks and Recreation Subject: Prioritizing Parks and Recreation Projects On August 1, 2005, Park Board members established the following priorities: PRIORITY LIST (t) – indicates a tie McPherson Park – Phase I 1 Cottonbelt Trail – Phase III 2 Park Land Purchase 3 McPherson Park – Phase II 4 Pleasant Run Park – Phase II 5 Little Bear Creek Trail Extension 6 ADA Improvements 7 McPherson Park – Phase III 8 (t) Senior Center 8 (t) New Tennis Courts 9 Bransford Park – Phase II 10 (t) Parks Maintenance Facility 10 (t) Longwood Trail 11 Recreation Center 12 McPherson Park – Phase IV 13 Uniform Park Signage 14 Discussion OnlyProcedural Change ACTION TO BE TAKEN Possible City Council Policy Information Only Recommendation Page 1 of 1 Parks and Recreation Advisory Board Meeting July 10, 2006 Page 2 of 2 Staff will be making a presentation concerning potential Parks and Recreation Capital Improvement Projects. The Parks and Recreation Advisory Board will discuss the projects and rank them. Projects presented include: Bransford Park Phase II Cottonbelt Trail Phase III Little Bear Creek Trail Extension Longwood Trail McPherson Park Phase III McPherson Park Phase IV New Tennis Courts Parks Maintenance Facility Park Land Purchase Pleasant Run Park Phase II Recreation Center Uniform Park Signage The following Capital Improvement Projects that were removed because either they were completed or they received funding for future years: ADA Improvements McPherson Park Phase I McPherson Park Phase II Senior Center CITY OF COLLEYVILLE PARKS AND RECREATION DEPARTMENT Meeting Agenda # 7/10/06 6 Department: Parks and Recreation Subject: McPherson Park Opportunity for Citizen Support Pat Horn, Board Chair, requested this item be placed on the agenda. Discussion OnlyProcedural Change ACTION TO BE TAKEN Possible City Council Policy Information Only Recommendation Page 1 of 1 DEPARTMENT CITY OF COLLEYVILLE PARKS AND RECREATION Meeting Agenda # 7/10/06 7 Department: Parks and Recreation Subject: Park Operations and Capital Improvement Status Reports Recreation I. A. The Fall 2006 brochure is in the final stages of typesetting with an expected public release the first week of August. II. Athletics A. The Colleyville Summer Track Club comes to a close this month. There are a total of fifty-six participants and twelve of those participants attended the Region IV TAAF Track Meet in Flower Mound July 7th – 8th. Qualifiers will attend the state meet in Round Rock July 26th – 30th. B. This fall, the Parks and Recreation Department will host a new fall youth volleyball league. The eight week season begins September 23rdwith both recreation and competitive division offerings. III. Tennis A. During the month of June, seven individuals took fifty private tennis lessons at City Park courts. IV. Senior Adults A. On June 8th the Menu Gang went to Rio Mambo. B. On June 22nd the seniors went to the Artisan Theater to see Seven Brides for Seven Brothers. C. Metroport Meals on Wheels luncheons and activity program continues on the first and third Friday of each month at the Colleyville Center. In June they had 169 participants enjoy the luncheons. D. Staff will provide an update for the new Senior Center . Discussion OnlyProcedural Change ACTION TO BE TAKEN Possible City Council Policy Information Only Recommendation Page 1 of 2 Recreation, Athletic, Tennis and Seniors’ Report Page 2 of 2 June Recreation Classes and Participants Total Income Programs Adult Enrichment 4 5 $100 Youth Development 39 128 $6,597 Tennis 7 39 $5,240 Athletic Programs 0 0 $0 Senior Adults 4 13 $27 Special Events 0 0 $0 Facility Rentals NA NA $5,443 Volunteers 0 0 NA Totals 178 $17,407 54 CITY OF COLLEYVILLE PARKS AND RECREATION DEPARTMENT Meeting Agenda # 7/10/06 8 Department: Parks and Recreation Subject: Park Operations and Capital Improvement Status Reports COTTONBELT TRAIL, PHASE II Project Description: Design of Cottonbelt Trail Phase II Consultant: Halff Associates, Inc. Contractor: N/A Status: Under design Substantial Completion: Spring 2006 McPHERSON PARK, PHASE I Project Description: McPherson Park, Phase I Consultant Newman, Jackson Bieberstein, Inc. Contractor: N/A Status: Under design Substantial Completion: Fall 2006 Discussion OnlyProcedural Change ACTION TO BE TAKEN Possible City Council Policy Information Only Recommendation Page 1 of 3 Parks Operations and Capital Improvement Status Reports Page 2 of 3 2006 Parks and Recreation CIP Projects-25 ? Trail Master Plan - completed ? Senior Center Renovation - in progress ? Nature Center Playground Replacement - completed ? City Park Road Extension - in progress ? Irrigation Monitoring System - in progress ? Trails- Castleton - in progress ? Ballfield Renovations – in progress ? Dugout Shade Cover Replacements - completed ? Control Link at City Park - in progress ? Cottonbelt Trail Phase II - in design ? Log Barn - in progress ? STEP Grants - Cottonbelt Phase III, Little Bear Creek Trail Extension, Cottonbelt Landscaping Enhancements, SH26 Landscaping Enhancements - in progress ? Local Area Quality ( LAQ) Grants- Cottonbelt Phase III, Little Bear Creek Trail Extension, Pleasant Run Trail Phase I and II, Thompson Terrace Trail, Big Bear Creek Trail - in progress ? McPherson Park Phase I - Demolition of some buildings in progress ? Park Property Acquisition - completed ? McDonwell School Road Trail - in progress ? Pleasant Run Practice Facility Parking Lot - completed ? ADA Ramp at L.D. Lockett House - in progress 2007 Parks and Recreation CIP Projects-9 ? Ballfield Renovations ? McPherson Park Phase I ? LD Lockett House Improvements ? Parks and Recreation Office Improvements ? Sparger Park Playground Replacement ? Webb House Trail ? Log Barn ? Cottonbelt Trail Phase II ? Senior Center Open Space Area 2008 Parks and Recreation CIP Projects-3 ? Park Master Plan ? Trails ? McPherson Park Phase II Parks and Operations Capital Improvement Status Reports Page 3 of 3 2009 Parks and Recreation CIP Projects-2 ? McPherson Park Phase II ? McPherson Park Phase III 2010 Parks and Recreation CIP Projects-3 ? Senior Center Open Space Area ? LD Lockett Path ? McPherson Park Phase III CITY COUNCIL ACTION During the June 6 and 20, 2006 Pre Council meetings, the senior citizen group presented the proposed bylaws and a recommendation for the establishment of the committee to City Council. Also in June City Council decided on the date for the joint meeting with City Council and the Parks and Recreation Advisory Board. At the July 5, 2006 meeting the City Council approved the establishment of the Senior Center Advisory Committee and the bylaws of the Committee. Also in July there was a proclamation for the entire month of July as Parks and Recreation month.