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Home My WebLink AboutLibrary Board-Agenda Packets-6/12/2006 city Of Texas PUBLIC NOTICE COLLEYVILLE PUBLIC LIBRARY BOARD AGENDA JUNE 12, 2006 7:00 P.M. COLLEYVILLE PUBLIC LIBRARY 110 MAIN STREET I. Call to Order II. Approval of May 8, 2006 Minutes III. Librarian's Report A. Monthly Statistics B. Donations C. Programs IV. North Texas Regional Library System Regional Meeting Report V. Library Long Range Planning Process Update VI. Library Board Appointments Update VII. Review and Discussion of the Voluntary Library Fund VIII. Friends of the Colleyville Public Library Report IX. Colleyville Public Library Foundation Report X. Suggested Items for Future Meetings XI. Citizen Comments* XII. Adjournment *(This time is allocated for citizens to informally address the Board on matters on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) I certify that this notice was posted on the bulletin boards at City Hall on Thursday, June 8, 2006, at 5:00 p.m. ~~~.~ Mary E. Rodne Library Director 110 MAIN STREET COLLEYVILLE, TEXAS 76034 (817) 503-1150 COLLEYVILLE PUBLIC LIBRARY BOARD MINUTES May 08, 2006 I. CALL TO ORDER - Chair Nancy Eytcheson called the meeting of the Colleyville Public Library Board to order at 7:00 p.m. ROLL CALL - Members present: Pat Jones, Karen Birkes, Nancy Eytcheson Susan Potter, Richard Roxburgh and Carol Wollin Alternates present: Dennis Healy Alternates absent: Angie Guthrie-Madison Ex-Officio Members present: Nancy Coplen Ex-Officio Members absent: Steve Banta, Dr. Larry Darlage, Ret Stansberger, Susan Taylor, Ginny Tigue and Mayor David Kelly Council Liaison absent: Tony Licata Staff present: Mary Rodne II. Approval of April 10, 2006 Minutes - A motion was made by Pat Jones and seconded by Karen Birkes to approve the April 10, 2006 minutes. Motion approved unanimously. III. LIBRARIAN'S REPORT a. Monthly Statistics Library Director Rodne distributed Colleyville Public Library April 2006 Usage Statistics, for review and discussion. Patrons had checked out a total of 11,908 items, 90 Colleyville residents registered for library cards, library patron visits totaled 6,073, attendance for programs totaled 585 and volunteer hours totaled 163.75 hours. Rodne also noted that the total circulation of library materials this year was 21 % higher than the total circulation of library materials last year at this time. b. Donations Director Rodne reported that the Library had received a total of $20,500 in donations in April. The donations included: a $20,000 Verizon Grant from The Friends of the Library for the purchase of computers for a patron computer lab and $500 from the Altrusa International Foundation, Inc. of DFW for the purchase of children's books. c. Programs Director Rodne reported that the Youth Services Winter/Spring 2006 programs had ended on April 20, 2006 and distributed the Spring 2006 Story Time Survey results. The Board reviewed the results and commented on the positive feedback. Rodne also noted that the Library had co-sponsored three events at the Library with area schools. The events included a Game Night with Colleyville Elementary School in November, a Turn Off the TV Week event with Bransford Elementary in April and a Youngest Local Author evening with the O.C. Taylor School on May 2nd. All of the events had been successful and attendance at each event had ranged from 75 - 100. Director Mary Rodne distributed the Library's 2006 Summer Reading Program, Reading: The Sport of Champions, program brochure for review and discussion. Rodne reported that Library staff would be distributing flyers to the schools to promote the summer reading program. It was also noted that the Library was recruiting volunteers to work at the summer reading check-in station and that staff had set up a display at the National Charity League meeting on May 8th to recruit volunteers. Rodne noted that the first Northeast Tarrant Reads event would be launched on June 3rd and that Mayor David Kelly would be presenting a Proclamation to announce the event, featuring the book Isaac's Storm by Erik Larson, at the May 16, 2006, City Council Meeting. Rodne reported that the Library had received around 26 copies of the book and invited all Board members to participate in the program. IV. NORTH TEXAS REGIONAL SYSTEM (NTRLS) ASSEMBLY MEETING REPORT Susan Potter reported that she and Library Director Mary Rodne had attended a North Texas Regional Library System Assembly meeting on April 18, 2006, at the Fort Worth Botanic Garden Center. Potter presented an overview of the meeting and noted that the main agenda item included voting on FYs 08-09 Long Range Plan for NTRLS. V. POLICY REVIEW AND DISCUSSION A. Collection Development Policy Director Mary Rodne presented the Collection Development Policy for review and discussion. Carol Wollin made a motion to approve the policy as amended and Susan Potter seconded the motion. Motion approved unanimously. VI. LIBRARY LONG- RANGE PLANNING UPDATE It was noted that staff would be starting to write goals and objectives to meet the selected top four service responses. VII. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT Director Mary Rodne presented a report for President Susan Taylor. It was noted that the Friends would be holding a Board meeting on May 11, 2006 and that the Friends were going to serve refreshments at the Opening Event of the Summer Reading on June 5, 2006. VIII. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT Pat Jones reported that the Library Foundation would be meeting on May 22, 2006, to discuss 2006 library fund raisers. IX. SUGGESTED ITEMS FOR FUTURE MEETINGS X. CITIZEN COMMENTS None XI. ADJOURN: A motion was made by Pat Jones and seconded Richard Roxburgh to adjourn the meeting. Motion approved. The meeting of the Colleyville Public Library Board was adjourned at 7:40 p.m. O>r Ci5c;; i\3@ 8-<! 0>;;0 CD < CD :J c:: CD Ul -I -< en )> C- C- :s: )> :s: "T1 C- O Z 0 0 ltl ltl l: l: l: III "'C III ltl III ltl 0 0 - III "'C CQ -< ~ '< ::::!. .... C" ~ 0 < - e!. .... - l: ltl 0 .... l: ltl ltl 0 m ltl III ::T l: III 3 3 C" 3 III -< ltl ~ - -< C" C" .... Q. 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Ul ~ ;:,g "#. ;:,g ;:,g "#. ;:,g ;:,g ;:,g CD - 0 0 0 0 0 0 Colleyville Public Library May 2006 Web site Statistics Page Hit Counts Home: D: New York Times Bestsellers: ~ Oprah's Book Club: ~ Independent Booksellers List: [E Newbery Medal Winners: DI Caldecott Medal Winners: ~ Pulitzer Prize: ~ Agatha Awards: ~ Anthony Awards: ~ Rebecca Caudill Awards: ~ British Crime Writers' Assoc.: ~ Edgar Awards: ~ World Fantasy Awards: ~ Hugo Awards: [g National Book Critics Circle: ~ RITA A wards: [!2: Spur Awards: [E Bram Stoker Awards: [Ji ALA Best Books for Young Adults: ~ ALA Notable Books for Children: ~ Horn Book Picture Book Awards: DI National Science Teachers Association: DI Scientific America Young Readers Book Awards: DI Calendar: ~ Ready Reference: 1190 Directory: 1266 About: 1220 COLLEYVILLE PUBLIC LIBRARY VOLUNTEER HOURS FISCAL YEAR 2005/2006 MONTH VOLUNTEERS VOLUNTEENS NCL SCHOOL TEEN COURT TOTAL October 95.50 17.00 0.00 21.75 2.50 136.75 November 134.50 24.80 4.00 16.10 8.00 187.40 December 63.25 16.00 0.00 6.50 4.00 89.75 Janua 88.00 18.00 0.00 7.25 30.00 143.25 Februa 87.75 27.35 0.00 28.00 23.00 166.10 March 77.75 39.65 0.00 13.75 0.00 131.15 April 69.50 33.50 0.00 41.75 19.00 163.75 Ma 92.00 18.25 0.00 0.00 0.00 110.25 June 0.00 Jul 0.00 August 0.00 September 0.00 FY Total 708.25 194.55 4.00 135.10 86.50 1,128.40