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Home My WebLink AboutColleyville Crime Control and Prevention District (CCCPD )-Agenda Packets-6/6/2006 ek..-:~'.'l~.:.~.. . (1'\1 ~ - ., \"1 .. · '.. . .e o , l;;;"~.;, City of Colleyville Agenda Colleyville Crime Control and Prevention District Board 100 Main Street Colleyville, Texas 76034 (817) 503-1000 www.colleyville.com Tuesday, June 6, 2006 6:30 PM City Council Chambers 1. CALL TO ORDER 2. CONSENT: READING AND PUBLIC HEARING - Resolution R-06-0035 2a Approval of the minutes of the Crime Control and Prevention District Board of Directors meeting of July 12, 2005 2b Approval of the minutes of the Crime Control and Prevention District Board of Directors meeting of September 6, 2005 3. READING AND PUBLIC HEARING 3a R-06-0036 Adopting the annual budget for Fiscal Year 2007 of the Colleyville Crime Control and Prevention District 3b R-06-0037 Election of a President and Vice President of the Colleyville Crime Control and Prevention District Board of Directors 4. ADJOURNMENT City of Colleyville Page 1 Printed on 6/1/2006 RESOLUTION R-06-0035 A RESOLUTION APPROVING COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS ACTION UNDER CONSENT ITEMS AT THE MEETING OF JUNE 6, 2006 WHEREAS, Colleyville Crime Control and Prevention District Board of Directors has taken action on certain items on the agenda under Consent Items. NOW, THEREFORE, BE IT RESOLVED BY THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the agenda decisions approved by the Colleyville Crime Control and Prevention District Board of Directors action under Consent Items as follows are hereby adopted: a. THAT the minutes of the Colleyville Crime Control and Prevention District Board of Directors' meeting held July 12, 2005, are hereby approved. b. THAT the minutes of the Crime Control and Prevention District Board of Directors' meeting held September 6, 2005, are hereby approved. AND IT IS SO RESOLVED. APPROVED THIS AYES, DAY OF NAYS AND 2006, BY A VOTE OF ABSTENTIONS. ATTEST: COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT Cynthia Singleton, TRMC Jon Ayers City Secretary President MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS OF THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT JULY 12, 2005 The meeting of the Colleyville Crime Control and Prevention District Board of Directors was called to order by President Jon Ayers on July 12, 2005, at 6:45 p.m. ROLL CALL: Directors George Boll, Tony Licata, Rich Hendler, Tom Hart and David Kelly were present. Vice President Jon Ayers, City Manager Bill Lindley, Financial Analyst Kacey Bess, Police Chief Tommy Ingram, Community Development Manager Barry LeBaron, Community Development Coordinator Chris Fuller and Secretary Cynthia Singleton were also present. 2. READING AND PUBLIC HEARING - Resolution R-05-0030 - Consent Items: a. Approval of the minutes of the Crime Control and Prevention District meeting of June 15, 2004 President Jon Ayers opened the public hearing and read Resolution R-05-0030 in its entirety. There was no one present wishing to speak concerning this item and President Ayers closed the public hearing. Director Hendler moved to approve Resolution R-05-0030. Director Kelly seconded the motion. Ayes: Directors Boll, Licata, Hendler, Hart, Kelly and President Ayers Nays: None President Ayers declared the motion carried. CCCPD MINUTES JULY 12, 2005 3. READING AND PUBLIC HEARING - Resolution R-05-0031 - Adopting an annual budget for Fiscal Year 2006 for the Colleyville Crime Control and Prevention District President Ayers opened the public hearing and read Resolution R-05-0031 in its entirety. There was no one present wishing to speak regarding this item and President Ayers closed the public hearing. Police Chief Tommy Ingram was present to answer questions. Director Hendler requested that the CCCPD budget include funding for the Teen Court program. Director Kelly moved to approve Resolution R-05-0031. Director Hart seconded the motion. Ayes: Directors Boll, Licata, Hendler, Hart, Kelly and President Ayers Nays: None President Ayers declared the motion carried. 4. READING AND PUBLIC HEARING - Resolution R-05-0032 - Election of a President and Vice-President of the Colleyville Crime Control and Prevention District Board of Directors President Ayers opened the public hearing and read Resolution R-05-0032 in its entirety. There was no one present wishing to speak regarding this item and President Ayers closed the public hearing. President Ayers opened the floor for nominations for President. Director Hendler nominated Director Ayers for President. There were no other nominations and Director Ayers was appointed President by acclamation. Director Ayers opened the floor for nominations for Vice President. Director Hart nominated Director Hendler. 2 CCCPD MINUTES JULY 12, 2005 There were no other nominations and Director Ayers declared Director Hendler appointed Vice President by acclamation. Director Hart moved to approve Resolution R-05-0032, appointing Director Ayers as President and Director Hendler as Vice President of the Colleyville Crime Control and Prevention District Board of Directors. Director Boll seconded the motion. Ayes: Directors Boll, Licata, Hendler, Hart, Kelly and President Ayers Nays: None President Ayers declared the motion carried. 5. ADJOURNMENT There being no further business before the Board of Directors, Director Boll moved to adjourn. President Ayers declared the meeting adjourned at 6:50 p.m. by acclamation. APPROVED THIS OF AYES, DAY OF NAYS AND ABSTENTIONS. 2006, BY A VOTE Minutes taken and prepared by: Cynthia Singleton Secretary 3 MINUTES OF THE MEETING OF THE BOARD OF DIRECTORS OF THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT SEPTEMBER 6, 2005 The meeting of the Colleyville Crime Control and Prevention District Board of Directors was called to order by President Jon Ayers on September 6, 2005, at 6:32 p.m. ROLL CALL: Directors George Boll, Tony Licata, Rich Hendler, Tom Hart and David Kelly were present. President Jon Ayers, City Manager Bill Lindley, Assistant City Manager Paul Frederiksen, Finance Director Terry Leake, Police Chief Tommy Ingram, Police Lieutenant Rodney Cunningham, Community Development Manager Barry LeBaron, and Secretary Cynthia Singleton were also present. 1. READING AND PUBLIC HEARING - Resolution R-05-0033 - Consent Items: a. Approval of the minutes of the Crime Control and Prevention District meeting of July 12, 2005 There was no action taken on this item. 3. READING AND PUBLIC HEARING - Resolution R-05-0034 - Amending the Annual Budget for Fiscal Year 2006 for the Colleyville Crime Control and Prevention District Director Boll moved to approve Resolution R-05-0034. Director Hendler seconded the motion. Ayes: Directors Boll, Licata, Hendler, Hart, Kelly and President Ayers Nays: None President Ayers declared the motion carried. ccCPD MINUTES SEPTEMBER 6, 2005 4. ADJOURNMENT There being no further business before the Board of Directors, Director Boll moved to adjourn. President Ayers declared the meeting adjourned at 6:35 p.m. by acclamation. APPROVED THIS OF AYES, DAY OF NAYS AND ABSTENTIONS. 2006, BY A VOTE Minutes taken and prepared by: Cynthia Singleton Secreta ry 2 e.c-.~~~'-' Of,.,. ~""V,<--' t V.., .,(:;:.~: City of Colleyville Agenda Briefing 100 Main Street Colleyville, Texas 76034 (817) 503-1000 www.colleyville.com File Number: R-06-0036 File Number: R-06-0036 Version: 1 File Type: Resolution Agenda Date: 06/06/06 Status: Resolution Controlling Body: Colleyville Crime Control and Prevention District Board Requester: Police Department Agenda No.: 3a Final Action: File Name: Adopting the annual budget for Fiscal Year 2007 of the Colleyville Crime Control and Prevention District Attachments: CCCPD Fiscal Year 2007 budget.xls' Resolution R-06-0036.doc History of Legislative File Version: Date: Acting Body: Action Text: 1 06/06/06 Colleyville Crime Control and Prevention District Board Title Adopting the annual budget for Fiscal Year 2007 of the Colleyville Crime Control and Prevention District Explanation In accordance with the Local Government Code, the Board shall propose an annual budget. The budget must contain a complete financial statement, including a statement of outstanding obligations; the amount of cash on hand; the amount of money received by the district during the previous year; the estimated amount of money available to the district; the amount of money needed to fund programs approved; the amount of money requested for programs that were not approved; the tax rate for the next fiscal year; the amount of the balances expected at the end of the year in which the budget is being prepared; and the estimated amount of revenues and balances available to cover the proposed budget. Financial Impact The CCCPD's projected revenue for FY 2007 is $1,042,956 with expenditures of $834,652. Proposed expenditures are for administrative board and audit expenses ($850), police officer ($66,042), four replacement police vehicles ($98,000), purchase of mobile digital video systems ($100,000), Teen Court program ($36,000), in-car digital video sytem ($13,000) and debt service ($520,760). Recommendation Approval City of Colleyville Page 1 Printed on 6/1/2006 COLLEYVILLE CRIME CONTROL DISTRICT FY 2007 BUDGET FISCAL YEAR PROJECTED 2006 PROPOSED 2007 BEGINNING FUND BALANCE $426,812 $649,057 REVENUES: 1/2 CENT SALES TAX REVENUE $922,450 $950,124 INTEREST INCOME $13,500 USE OF AVAILABLE CASH $0 $22,500 $70,332 TOTAL REVENUES $935,950 $1,042,956 EXPENDITURES: ADMINISTRATIVE BOARD/AUDIT EXPENSES: $850 $850 PERSONNEL: POLICE OFFICER $65,567 $66,042 TEEN COURT $0 $36,000 CAPITAL: POLICE CARS $122,500 $98,000 IN-CAR MOBILE DIGITAL VIDEO SYSTEM $0 $100,000 DEBT SERVICE: 1999 CERTIFICATES OF OBLIGATION $524,788 $520,760 TRANSFERS: CAPITAL EQUIPMENT REPLACEMENT FUND- IN-CAR MOBILE DIGITAL COMPUTER SYSTEM $0 $13,000 $834,652 $713,705 TOTAL EXPENDITURES EXCESS REVENUES OVER EXPENDITURES $222,245 $649,057 $208,304 * $787,029 ENDING FUND BALANCE * MUST HAVE A 1.4 TIMES COVERAGE RATIO ($208,304) FOR DEBT SERVICE PAYMENT RESOLUTION R-06-0036 A RESOLUTION ADOPTING AN ANNUAL BUDGET FOR FISCAL YEAR 2007 FOR THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT WHEREAS, the laws of the State of Texas require that an annual budget be adopted by the Board of Directors; and WHEREAS, the laws require that the budget includes projected revenues and proposed expenditures, cash on hand at the start of the year, the amount of money received during the prior year, the tax rate and the projected ending fund balance; and NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT: Sec. 1. THAT the Fiscal Year 2007 budget amounts for the Colleyville Crime Control and Prevention District with a sales and use tax rate of .5% are as follows: Projected Revenue Received in Fiscal Year 2006 $ 935,950 Projected Cash on Hand as of October 1, 2006 Revenues $ 649,057 $1,042,956 $ 834,652 Expenditures Ending Fund Balance at September 30, 2007 $ 787,029 AND IT IS SO RESOLVED. APPROVED THIS THE DAY OF AYES, NAYS AND 2006, BY A VOTE OF ABSTENTIONS. ATTEST: COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT Cynthia Singleton, TRMC City Secretary Jon Ayers President r.n'.'e. \U ..e 'rt;;::,,,, City of Colleyville Agenda Briefing 100 Main Street Colleyville, Texas 76034 (817) 503-1000 www.colleyville.com File Number: R-06-0037 File Number: R-06-0037 Version: 1 File Type: Resolution Agenda Date: 06/06/06 Status: Resolution Controlling Body: Colleyville Crime Control and Prevention District Board Requester: Office of the City Agenda No.: 3b Final Action: Secretary File Name: Election of a President and Vice-President of the Colleyville Crime Control and Prevention District Board of Directors Attachments: Resolution R-06-0037 History of Legislative File Version: Date: Acting Body: Action Text: 1 06/06/06 Colleyville Crime Control and Prevention District Board Title Election of a President and Vice President of the Colleyville Crime Control and Prevention District Board of Directors Explanation In accordance with the Local Government Code, the Colleyville Crime Control and Prevention District Board of Directors shall elect from among its members a President and Vice President. Each officer of the board serves for a term of one year. Financial Impact It has been determined that there is no financial impact. Recommendation Approval City of Co/leyville Page 1 Printed on 6/1/2006 RESOLUTION R-06-0037 A RESOLUTION APPOINTING A PRESIDENT AND VICE PRESIDENT TO THE COLLEYVILLE CRIME CONTROL PREVENTION DISTRICT BOARD OF DIRECTORS WHEREAS, the Colleyville Crime Control and Prevention District Board of Directors shall elect from among its members a President and Vice President in accordance with the Local Government Code. NOW, THEREFORE, BE IT RESOLVED BY THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT BOARD OF DIRECTORS OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT Director and Director is appointed as President is appointed as Vice President. AND IT IS SO RESOLVED. APPROVED THIS THE AYES, DAY OF NAYS AND 2006, BY A VOTE OF ABSTENTIONS. ATTEST: COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT Cynthia Singleton, TRMC City Secretary Jon Ayers President