HomeMy WebLinkAboutCity Council-Agenda Packets-2/16/2016
City of Colleyville Page 1
City of Colleyville
City Council
Agenda
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
Tuesday, February 16, 2016 City Council Chambers
PRE COUNCIL MEETING
EXECUTIVE SESSION
5:30 P.M.
EXECUTIVE CONFERENCE ROOM
THIRD FLOOR
CALL TO ORDER
PC-1 Update on the SH26 Community Outreach Action Plan
PC-2 Discussion of the Fiscal Year 2017 (FY 2017) budget preparation calendar
PC-3 Discussion of the Quarterly Performance Management Report
PC-4 Discussion of the February 16, 2016, City Council regular agenda items
1. EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised
by public hearing or action items on the agenda
Section 551.071 - Legal - Consultation with attorney on contemplated
litigation (Camden Lock LLC)
Section 551.071 - Legal - Consultation with attorney regarding litigation -
Lincoln et al v. City of Colleyville
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease,
or value of real property for City facilities
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from
business prospects that the City seeks to have locate, stay, or expand in
the City and with which the City is conducting economic development
negotiations; deliberate the offer of a financial or other incentive to a
business prospect
City Council Agenda February 16, 2016
City of Colleyville Page 2
RESUME REGULAR MEETING
7:30 P.M.
CITY COUNCIL CHAMBERS
INVOCATION: Pastor Alvaro Matehuala, House of Prayer
PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle
2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-16-3960
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
Proclamation recognizing the Grapevine High School Girls Cross
Country Team - District 5A UIL State Champions - Coach Rick
Miller and Mayor David Kelly
Proclamation recognizing the Grapevine High School Boys Cross
Country Team - 2015 Regional and District Champions - Coach
Rick Miller and Mayor David Kelly
In recognition of Colleyville's featured business - Pho Duy, My
Nguyen, representative, 3930 Glade Road, Suite 126 - Mayor
David Kelly and Economic Development Director Marty Wieder
4. CONSENT: READING AND PUBLIC HEARING- Resolution R-16-3961
4a Approval of the minutes of the regular City Council meeting of
February 2, 2016
5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING
5a Ordinance O-16-1974
Consideration of an amendment to the PUDC-Planned Unit
Development Commercial zoning requirements on Abstract 180, of
the J.L Byas Survey, located at 1603 Hall-Johnson Road, Case ZC15-
004
City Council Agenda February 16, 2016
City of Colleyville Page 3
6. ORDINANCE(S): FIRST READING AND PUBLIC HEARING
6a Ordinance O-16-1975
Consideration of a Special Use Permit for alcohol beverage sales
(on-premises consumption) on Lot 23, of The Village at Colleyville
Addition, located at 62 Main Street, Case ZC16-001
7. RESOLUTION(S): READING AND PUBLIC HEARING
7a Resolution R-16-3962
Calling a General Election for the purpose of electing a Mayor and
City Councilmembers to Place 1 and Place 2
7b Resolution R-16-3963
Consideration of an appointment to the Architectural Review
Commission
7c Resolution R-16-3964
Consideration of appointments to the Colleyville Center Advisory
Committee
7d Resolution R-16-3965
Consideration of an appointment to the Library Board
7e Resolution R-16-3966
Consideration of an appointment to the Zoning Board of Adjustment
7f Resolution R-16-3967
Approval of a City/Developer Agreement between the City of
Colleyville and The Lawn Firm, Inc. for The Lawn Firm Development
at 1605 Hall-Johnson Road, and authorize the city manager to
execute the agreement
8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
9. REPORTS
Planning and Zoning Commission Meeting Minutes - January 11, 2016
Zoning Board of Adjustment Meeting Minutes - December 8, 2015
Sign Board of Appeals Meeting Minutes - October 14, 2014
Monthly Financial Report - January 2016
City Council Agenda February 16, 2016
City of Colleyville Page 4
10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR
FEBRUARY 16, 2016 - READING AND PUBLIC HEARING -
RESOLUTION R-16-3968
11. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Friday,
February 12, 2016 by 5:00 p.m.
Amy Shelley, TRMC
City Secretary
A quorum of any Colleyville board, commission, or committee may be
present at this meeting.
Any matter on this agenda may, at the discretion of the governing body, be
opened for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number PC-1 Agenda Date 02/16/2016
Type Pre Council
Department City Manager
Title
Update on the SH26 Community Outreach Action Plan
Strategy Map Connection
C2- Deliver high quality and unique customer service
B3- Utilize partnerships to implement cost-effective service solutions
B4- Cultivate a culture of transparency and consistent communication
Explanation
The State Highway 26 – Phase I project, which was underway from 2012 to January
2016, was permeated by a myriad of challenges, most of which were out of the direct
control of City staff. As commencement of the State Highway 26 – Phase II project
nears, staff has been making adjustments to address the challenges presented by the
first phase of the project and has taken action aimed at assisting the community
through the inevitable disruption inherent with road reconstruction.
In late 2015, a staffing adjustment was made that included the addition of a SH26
Project Coordinator position. Responsibilities of the position include the coordination of
the overall State Highway 26 reconstruction project with stakeholders, to include the
dissemination of project updates, attendance and facilitation of meetings, site visits,
and the development and execution of an overall plan to assist the Colleyville business
community at large.
The position was recently filled, and since that time staff has worked to develop a
proactive and targeted community outreach action plan aimed at mitigating the
impacts of the Phase II construction project. The components of the plan were derived
from a culmination of sources including secondary research, consultations with various
cities that have experience with similar projects, and the incorporation of best
practices.
There are three primary components of the plan, each containing specific initiatives.
The plan components and critical initiatives are summarized below, while the attached
table provides a complete list of planned and ongoing efforts.
1. Communication
Effectively communicating with the public is the paramount component of this plan.
Communication must be accurate, accessible, relevant, up-to-date, and bidirectional. A
multitude of initiatives have been developed to meet this criteria.
City Council Agenda Briefing
City of Colleyville Page 2
Weekly meetings will be held with TxDOT and the contractor. These meetings will
serve as the primary conduit through which information flows from the City to the
state, and contractor, and vice versa. Additionally, TxDOT has committed to partake in
monthly executive meetings which will include their Fort Worth district engineer
meeting with the city manager, and other key City staff to discuss project progress and
resolve any issues that may rise to that level.
Prior to the commencement of construction, the City will mail a letter containing
project and contact information to each of the businesses, property owners, and situs
addresses within 500’ of the corridor. The same letter will also be sent to each
homeowners' association in the City. An updated letter will be sent annually to provide
project status information and ensure new businesses are reached.
The primary source for all information related to the project will be the City-maintained
project webpage (SH26Project.com). This webpage will serve as the central repository
for project information and updates. The City will also utilize multiple social media
platforms, mailings, and previously established means of communication, such as E-
News and utility bill inserts, to push out project updates and drive more traffic to the
project webpage.
Targeted information will be prepared and sent to businesses as construction phasing
information and updates are available. The use of a targeted approach in pushing out
information will reduce confusion and deliver the most relevant details specific to
certain geographic areas.
Additionally, the SH26 Project Coordinator and a member of the engineering staff will
proactively request to speak at local organization functions such as those held by
homeowners' associations, Colleyville civic clubs, and youth sports associations. This
approach will enable staff to tap directly into the backbone of our community to
provide information and updates.
Furthermore, monthly meetings with business owners/employees will also be held at
the Colleyville Public Library. These meetings will serve as a forum in which staff can
provide updated project information and also be an outlet through which businesses
make suggestions and raise concerns.
Staff is in the process of evaluating the use of aerial videography as a means of
providing visual updates for items such as traffic shifts, lane closures, and construction
progress.
2. Mobility
A unique aspect of the Phase II project is the City’s need to encourage travel
throughout the corridor during construction. While it is common to discourage
commuters from traveling in construction zones (detour/alternate route maps),
Colleyville businesses depend on this traffic. The following initiatives are aimed at
making the corridor more user friendly throughout construction.
City Council Agenda Briefing
City of Colleyville Page 3
Joint access easements provide the ability for vehicles to traverse a roadway by
utilizing a network of off street connected drives/parking lots. Staff has identified
approximately eight sites in which it would be feasible and beneficial to construct
such connections. Staff is in the process of evaluating the sites and will be proactively
reaching out to meet with the property/business owners in the near future.
As driveway closings and alterations to access points are made, staff will ensure that
blue “Business Access” signs clearly mark those driveways that are obscured by
construction activity. Staff will also verify that temporary drives are accessible by low
profile vehicles. Alternative access points will be promoted by utilizing visual materials
and maps. If needed, the City will also use additional temporary wayfinding signage
and/or its electronic messaging boards to facilitate awareness of alternate access
points.
In addition to identifying sites that would benefit from joint access, staff will identify
properties that are accessible by a single drive and coordinate with those property
owners/tenants and TxDOT to ensure that inconvenience is minimized to the greatest
extent possible.
3. Business Support
As mentioned within the communication initiatives, the City will host monthly meetings
with business owners/employees to provide a forum in which project updates and
information can be shared. This will also provide the means for business professionals
to discuss their operations and network with one another.
The City will encourage businesses to take advantage of the services offered by the
Service Corps of Retired Executives (SCORE) nonprofit organization. These services,
which include mentoring related to business plans, marketing, customer engagement,
pricing strategies, and other critical business services, are available free of charge and
conveniently located at Colleyville City Hall. The City has reached out to the Fort Worth
SCORE chapter to request that they be prepared to discuss strategies specifically
related to business operations during construction.
Staff has identified a need for temporary signage and special event provisions that
would grant greater flexibility to businesses along the State Highway 26 corridor. Staff
plans to bring forward a recommendation at an upcoming Pre Council meeting.
The City is proposing to manage a process of providing and installing banners and
signs of various dimensions to promote businesses along the corridor. These signs and
banners would be printed with generic wording such as “We’re Open for Business” and
be placed in those areas experiencing the most significant construction activity. Use of
the City owned electronic messaging boards will also be utilized for marketing
purposes.
City Council Agenda Briefing
City of Colleyville Page 4
The City will be placing magnets on City-owned vehicles to promote the Colleyville
CloseBuy program and encourage shopping along State Highway 26.
The City will continue to evaluate ways to improve upon the Colleyville CloseBuy shop
local program and encourage businesses to enroll. Staff has plans to schedule all Cash
Mob events throughout construction at businesses adjacent to the State Highway 26
corridor.
The City plans to market businesses utilizing direct mailing efforts in conjunction with
utility bills. Approximately 9,700 utility bills are sent each month. The cost of including
an insert with the utility bill is about a third the cost of sending a standalone mailer.
The City plans to complement local marketing by placing ads in local newspapers,
magazines, and other print sources to ensure that marketing efforts reach neighboring
cities as well.
In addition, staff will work to prepare a recommendation under the Texas Local
Government Code Chapter 380, which would provide a City incentive for the
redevelopment of properties along the corridor for City Council consideration. An aim
of this incentive could be to encourage redevelopment by offering assistance related to
the demolition of non-conforming structures if a new structure is built with a particular
use.
Conclusion
While the State Highway 26 – Phase II project remains a state project, constructed by
a contractor working for the state, staff believes that by executing the initiatives of the
aforementioned plan, the City can support and inform the citizens and businesses of
Colleyville.
Attachments
1. Community Outreach Action Plan - SH26 Phase II
2. Community Outreach Action Plan - State Highway 26 - Phase II presentation
Community Outreach Action Plan
SH26 - Phase II
Component #Frequency Initiatives Status Est. Start Cost Notes
(approx.)
Approx.
Annual Cost
Approx. 2.5
Year Cost
CC Direction
Required
C1 Annually Introduction/update letters to HOAs/property owners/businesses/situs addresses within 500' of the corridor In progress 3/2016 $500/per
mailing $ 500 $ 1,250 No
C2 As needed Create and distribute educational information to businesses (targeted info based on location/phasing)In progress 3/2016 $250/per
mailing $ 1,500 $ 3,750 No
C3 Quarterly/per request City Council updates In progress 2/2016 No
C4 As needed (urgent/major
updates) Text message alerts (subscriber based)In progress 4/2016 $200/month $ 2,400 $ 6,000 No
C5 As needed/per request Meet with businesses/property owners regarding site specific inquiries In progress 1/2016 No
C6 One time Create user friendly URL for website (www.SH26Project.com)Complete N/A $10/month $ 120 $ 300 No
C7 Weekly/as needed Update the project website, subscribers to receive an email notification of the update; drive traffic to website via
all other means of outreach (Twitter, Facebook, Email, SMS)In progress 2/2016 No
C8 Annually/per request Present/speak at local organization functions (Lion's Clubs, KCB, Garden Club, Colleyville Women's Club, etc.)In progress 3/2016 No
C9 Monthly Business owner/employee meetings held at the Colleyville Public Library (Thursdays)Pending 4/2016 No
C10 Weekly Provide info for "E-News"In progress 2/2016 No
C11 Weekly Attend meetings with TxDOT and the contractor Pending 5/2016 No
C12 Monthly TxDOT executive meeting / conference call Pending 5/2016 No
M1 Ongoing Identify and facilitate joint access easements In progress 1/2016 Up to $30k/
connection TBD TBD Yes
M2 Ongoing Identify businesses that have a single point of access that could be blocked In progress 1/2016 No
M3 Ongoing Use of City owned electronic messaging boards Pending TBD No
M4 Ongoing Promote alternative access points into shopping centers (via communication efforts, signage, etc.)Pending TBD No
M5 Ongoing Coordinate with contractor to provide "Business Access" signs at driveways obscured by construction activity Pending TBD $25/sign $ 1,000 $ 1,000 No
M6 Ongoing Construction wayfinding signage Pending TBD $25/sign $ 1,000 $ 1,000 No
B1 Ongoing Encourage enrollment in CloseBuy In progress 1/2016 No
B2 Ongoing Coordinate efforts with the Colleyville Area Chamber of Commerce In progress 1/2016 No
B3 One time Review regulations for special events/advertising for possible temporary modification to assist businesses In progress 1/2016 Yes
B4 One time CloseBuy / "Shop 26" magnets for City vehicles In progress 3/2016 $25/magnet $ 2,500 $ 3,750 No
B5 Ongoing Schedule all Cash Mobs along the corridor throughout the duration of the project In progress 4/2016 No
B6 One time Review applicable sign regulations for possible modification In progress 2/2016 Yes
B7 Ongoing Banner signs for affected businesses In progress 5/2016 $50/banner
(6'x3') $ 1,000 $ 1,500 No
B8 Ongoing Create marketing material Pending TBD TBD TBD TBD No
B9 Quarterly Utility bill insert for project/shop local information Pending TBD $1,300 per
mailing $ 5,200 $ 13,000 No
B10 Ongoing Promote SCORE services provided at City Hall In progress 1/2016 No
B11 Ongoing Serve as the liaison between local businesses and the contractor (issues, claims, etc.)Pending 5/2016
O1 Ongoing/update
biannually Create a map of the various types of activities along the corridor (retail, church/institutional, office)In progress 2/2016 No
O2 Ongoing Aerial videography for updates In progress 2/2016 $200/shoot $ 2,400 $ 4,800 No
O3 One time Matching grant program for non-conforming building/demolitions Pending TBD TBD TBD TBD Yes
O4 One time Develop "tourism" wayfinding sign package Pending TBD TBD TBD TBD Yes
O5 Ongoing Research and select lighting package for the corridor Pending TBD TBD TBD TBD Yes
O6 Ongoing Identify non-conforming properties along the corridor (zoning, landscaping, lot size, parking spaces, etc.)Pending TBD No
Totals $ 17,620 $ 36,350
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Community Outreach
Action Plan
State Highway 26 –Phase II
Pre Council
February 16, 2016
Plan Components
Communication
Mobility
Business Support
To establish bidirectional
communication that is
accurate, accessible, relevant,
and up-to-date
To improve access to
residential and commercial
properties along the corridor
throughout construction
To support the Colleyville
business community through
initiatives aimed at providing
additional services, resources,
and marketing
Communication
To establish bidirectional communication that is
accurate, accessible, relevant, and up-to-date
Communication
Weekly Meetings with TxDOT
and the Contractor
Introductory Letter Monthly Executive Meetings
with TxDOT
Communication
Project Website Targeted Information and
Site Visits
Communication
Outreach Meetings Monthly Business
Owner/Employee Meetings
Mobility
To improve access to residential and
commercial properties along the corridor
throughout construction
Mobility
Joint Access Driveway Visibility and Accessibility
Business Support
To support the Colleyville business community
through initiatives aimed at providing additional
services, resources, and marketing
Business Support
Chamber of Commerce
and SCORE Services City Sponsored Banners
and Vehicle Magnets
CloseBuy and Cash Mobs
Business Support
Sign and Special Event
Regulations
Marketing and MailingsMonthly Meetings and
Service as a Liaison
Questions and Discussion
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number PC-2 Agenda Date 02/16/2016
Type Pre Council
Department City Manager
Title
Discussion of the Fiscal Year 2017 (FY 2017) budget preparation calendar
Strategy Map Connection
F4- Adhere to the City’s financial and budgetary policies
Explanation
This item is provided as an opportunity to receive City Council comments concerning
the proposed Fiscal Year 2017 (FY 2017) budget preparation calendar, which has been
prepared to comply with all applicable state statutes. The attached proposed FY 2017
budget preparation calendar notes various budget meeting dates and worksessions
with City Council.
Attachments
1.FY 2017 Budget Calendar
FY 2017 Budget Preparation Calendar
Date Activity
Tuesday, February 16 City Council reviews the proposed budget schedule
Monday, February 29 Review budget calendar with City Council candidates
Tuesday, April 19 City Council meeting- Pre Council mid-year budget presentation by Strategic Services Manager
Monday, May 16 Tarrant Appraisal District releases preliminary appraisal information
Thursday, June 9 Colleyville Crime Control and Prevention District meeting- Budget Worksession
Thursday, June 16 City Council Worksession - Budget Worksession
Tuesday, June 21 Colleyville Crime Control and Prevention District meeting – budget adoption (5:00 p.m.) - serves as
public hearing and adoption by board
City Council meeting- 1st Reading of Colleyville Crime Control and Prevention District budget (7:30 p.m.)
- serves as public hearing by governing body
Tuesday, July 12 City Council meeting – 2nd Reading and adoption of Colleyville Crime Control and Prevention District
budget (7:30 p.m.) - serves as approval by the governing body
Pre Council discussion on updates to fees/charges (if needed)
Monday, July 25 Tarrant Appraisal District releases certified tax roll
Friday, August 5 City Manager’s proposed budget distributed to City Council
Tuesday, August 9 City Council Special Meeting (5:30 p.m.):
- Submission of effective and rollback tax calculations to City Council;
- Approval of certified appraisal roll
- Submission of certified collection rate
- Vote to consider tax rate (if needed)
- Vote to schedule a Public Hearing on the Tax Rate on August 23rd & September 6th (if needed)
Budget Worksession- Presentation of the Proposed Budget
Colleyville Economic Development Corporation meeting- Budget Worksession (7:30 p.m.)
Tuesday, August 23 Colleyville Economic Development Corporation meeting – Adotpion of the EDCIP, Budget Adoption, and
Annual Activity Report
City Council Special Meeting- 1st Public Hearing Tax Rate (if needed)
Tuesday, September 6 City Council meeting- Pre Council presentation of the annual activity report of the Colleyville Economic
Development Corporation
City Council meeting – 1st reading of budget ordinance and budget public hearing
City Council meeting - 1st reading of tax rate ordinance (serves as 2nd public hearing on tax rate, if
needed)
City Council meeting- 1st reading of CEDC budget ordinance
City Council meeting- 1st reading of current FY year-end budget amendment
City Council meeting- 1st reading of ordinance for any fee changes (if needed)
City Council meeting- resolution adopting the EDCIP
Wednesday, September 7 Distribute Agency Contracts for execution
Tuesday, September 20 City Council meeting – 2nd reading of budget ordinance (official adoption)
City Council meeting- 2nd reading of tax rate ordinance (official adoption)
City Council meeting- 2nd reading of CEDC budget ordinance
City Council meeting- 2nd reading of current FY year-end budget amendment
City Council meeting- 2nd reading of ordinance for any fee changes (if needed)
Saturday, October 1 Fiscal year begins
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number PC-3 Agenda Date 02/16/2016
Type Pre Council
Department City Manager
Title
Discussion of the Quarterly Performance Management Report
Strategy Map Connection
B4- Cultivate a culture of transparency and consistent communication
B5- Use the Strategy Map to ensure that the focus stays on those programs and
services identified as priorities by the community
Explanation
The purpose of this item is to report on performance of the programs and services
identified in the City's strategy map (attached) and the general operations of the City
through the use of performance measures. The performance measures presented are
the scorecard by which key performance indicators are measured, and ultimately, how
performance with respect to the four focus areas identified as the City Council's
priorities is assessed.
In addition to performance measures, additional metrics called vital statistics
are included in the report. Performance measures are measures of efficiency or
effectiveness and represent outcomes that can be directly influenced by staff. Vital
statistics represent data that is important to track for overall understanding of how a
program is performing and for decision making, but is not necessarily a reflection of
efficiency or effectiveness, and is not something that staff has significant control
over. The presentation of both performance measures and vital statistics provides
a well-rounded look at performance and trends in programs and services, while also
furthering the City's efforts of accountability and transparency to those we serve.
The attached spreadsheet includes the first quarter of actual data from FY 2016. For
performance measures, the FY 2016 year-to-date (YTD) actual numbers are compared
to the FY 2016 target that was established by the responsible department and are
color coded as listed below. Vital statistics do not have a FY 2016 target and are
therefore not color coded, as those metrics represent information that is important to
track, but are not necessarily appropriate to set targets for.
Gray - Data not available at this time
Green - Performance expected to meet or exceeded the target
City Council Agenda Briefing
City of Colleyville Page 2
Yellow - Performance expected to be near the target, but not meet it
Red - Performance not expected to meet the target, or come close to meeting it
A dashboard report is also included and offers a more visual presentation of highlighted
performance measures and vital statistics. Each quarter, the dashboard report
will highlight metrics related to one of the four focus areas from the City's
strategy map, and will include charts and graphs depicting selected performance
measures and vital statistics that are tied to that particular focus area.
All performance measures will be regularly evaluated to ensure they continue to
appropriately measure the effectiveness of City services and will be updated as
necessary. Staff will also continue to track and include vital statistics in performance
management reports to provide the additional information that is necessary for
informed decision making.
The performance management report also includes a current STAR (Status,
Transparency, Accountability, & Results) report. This tool was introduced to the City
Council at the June 18, 2015 budget worksession as a new component of the City's
Strategic Management System, to assist with prioritization and allocation of staff
resources. Staff welcomes direction from the City Council on the prioritization of
projects and initiatives.
Attachments
1.FY 2016 Q1 Performance Management Report
2.FY 2016 Q1 Dashboard
3.Strategy Map
4.STAR Report
Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016
Target FY 2016 YTD
Percentage of code violations located
proactively Code Enforcement Neighborhoods 56%62%69%80%69%≥ 50%65%
Number of cases successfully resolved Criminal
Investigations Core Service N/A N/A N/A 614 728 ≥ 400 190
Percentage of UCR Part 1 Crimes cleared Criminal
Investigations Core Service 47%28%20%30%31%≥ 20%16%
Percentage of crime victims contacted by
investigators within 3 days
Criminal
Investigations Core Service 92%95%92%98%100%≥ 95%100%
Number of UCR Part 1 Crimes Police
Administration Neighborhoods 201 199 175 160 141 ≤ 180 44
Average Priority 1 response time (call
dispatch to arrival)Police Patrol Core Service 4:30 4:12 4:11 4:03 3:12 ≤ 5:00 3:05
Fire/Ambulance response in under six
minutes (call dispatch to arrival)EMS Operations Core Service 84%83%85%82%82%≥ 85%82%
Percentage of plans reviewed within 48
hours
Fire Prevention /
Investigations Core Service 99%97%100%100%99%≥ 98%98%
Percentage of fire investigations cleared
within 30 days
Fire Prevention /
Investigations Core Service 100%100%100%100%100%≥ 95%100%
Percentage of inspections performed
within 48 hours of request
Fire Prevention /
Investigations Core Service 98%97%100%100%100%≥ 95%100%
Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 YTD
Injury accidents per 1,000 population Police Patrol Core Service 1.5 2.2 0.75 0.7 0.7 1.16
Number of self-initiated calls for service
(proactive, community policing)Police Patrol Neighborhoods 18,396 40,324 54,231 50,897 43,781 9,442
Total number of outstanding warrants in
system since 1/1/03 Warrant Officer Core Service 4,555 4,170 3,971 4,056 3,657 3,723
Number of warrants served Warrant Officer Core Service 3,933 7,190 1,452 2,767 2,610 929
Fire Related Responses Fire Operations Core Service N/A N/A 381 500 542 151
Service Related Responses Fire Operations Core Service N/A N/A 357 127 152 49
EMS Related Responses EMS Operations Core Service N/A N/A 829 950 959 271
Ambulance billing revenue EMS Operations Sust. Gov't $307,000 $322,000 $323,672 $399,312 $354,239 $92,148
Percentage of billed services recovered EMS Operations Sust. Gov't 35%30%30%32%29%27%
Total number of volunteer hours from
CFAAA and Rehab Team Fire Administration Core Service N/A N/A 900 418.5 672.5 140
Community Fire Prevention Events Fire Prevention /
Operations Core Service N/A N/A N/A 116 125 27
Average hours of training per employee Fire Operations Core Service 195 205 160.9 160.99 134.77 38.00
PUBLIC SAFETY
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Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016
Target FY 2016 YTD
Percentage of residential plan reviews
completed in five days or less Building Inspection Eco. Dev.New
Measure
New
Measure 21%41%77%≥ 75%92%
Percentage of commercial plan reviews
completed in ten days or less Building Inspection Eco. Dev.New
Measure
New
Measure 44%55%77%≥ 75%88%
Percentage of inspections performed within
24 hours Building Inspection Core Service 96%93%97%98%99%≥ 95%98%
Percent of online department survey
respondents satisfied with overall service
Planning and
Zoning/Building
Inspection
Core Service New
Measure
New
Measure 89%98%100%= 100%n/a
Average percentage occupancy of retail and
office spaces
Economic
Development Eco. Dev.87%/87%88%/89%90%/89%90%/90%94%/94%≥ 90%/90%95%/89%
Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 YTD
Number of commercial remodel/add-alter
permits
Economic
Development Eco. Dev.79 65 75 112 52 15
Value of commercial remodel/add-alter
permits
Economic
Development Eco. Dev.$13M $11.7M $9.44 M $16.59M $4.16M $1.5M
Fees generated from commercial
remodel/add-alter permits
Economic
Development Eco. Dev.$138,276 $101,000 $106,290 $169,916 $65,639 $34,046
Fees generated from new commercial
building permits
Economic
Development Eco. Dev.$109,097 $225,000 $128,535 $162,080 $541,031 $84,826
Number of new commercial building
permits
Economic
Development Eco. Dev.7 8 6 7 12 4
Value of new commercial building permits Economic
Development Eco. Dev.$4.0M $12.9M $3.48M $7.71M $19.4M $4.86M
General Fund Sales Tax Revenue Economic
Development Eco. Dev.$2.64M $2.86M $3.07M $3.35M $3.46M $503,718
Number of Inspections Performed Building Inspection Eco. Dev.6,829 8,780 6,832 4,621 7,194 2,220
DEVELOPMENT
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Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016
Target
FY 2016
YTD
Percentage of competitive athletic
fields meeting departmental
maintenance standards
Athletic Field
Maintenance Core Service New
Measure
New
Measure
New
Measure 80%80%≥ 85%84%
Percentage of park inspections meeting
standards Park Maintenance Core Service 85%85%87%80%95%≥ 85%97%
Percentage of library materials requests
filled within 30 days Library Services Core Service 77%83%86%96%93%≥ 80%Annual
Measure
Percentage of library patrons who
come to the library looking for items
and find them
Library Services Core Service 75%82%79%80%81%≥ 80%83%
Children’s program attendance Library Services Core Service 12,003 17,145 21,955 18,363 17,173 ≥ 18,000 3,146
Adult and teen program attendance Library Services Core Service 426 809 910 795 651 ≥ 650 126
Children’s summer reading program
participation Library Services Core Service 1,010 1,054 1,182 1,188 987 ≥ 1,000 Annual
Measure
Adult and teen summer reading
program participation Library Services Core Service 134 106 118 114 84 ≥ 100 Annual
Measure
Library patron visits Library Services Core Service 104,276 104,268 123,211 134,314 133,076 ≥ 120,000 28,235
Reference questions answered Library Services Core Service 36,036 39,799 35,048 34,073 25,025 ≥ 30,000 5,135
Circulation of the library materials
collection Library Services Core Service 235,238 244,613 250,737 234,667 228,160 ≥ 235,000 48,597
Percentage of offered classes/programs
held Recreation Sust. Gov't 48%60%65%71%73%≥ 60%81%
Number of participants Senior Center Core Service 1,384 1,500 1,751 3,734 3,767 ≥ 1,500 934
Percentage of resident membership
visits Senior Center Sust. Gov't 54%55%58%60%59%≥ 60%51%
Percentage of cost recovery Colleyville Center Sust. Gov't 78%70%66%81%75%≥ 70%44%
Percentage of customer satisfaction
ratings of “excellent”Colleyville Center Core Service 98%98%96.3%96.4%97.3%≥ 94%93%
Number of events held Colleyville Center Sust. Gov't 410 420 386 412 452 ≥ 420 89
LEISURE
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Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 YTD
Percentage of Colleyville households
with at least one active library card
holder
Library Services Core Service 50%55%50%50%50%50%
Library materials collection size Library Services Core Service 62,997 65,740 69,736 74,525 77,664 77,888
Number of staff hours dedicated to
athletic field maintenance and game
preparation
Athletic Field
Maintenance Core Service N/A 4,725 4,884 3,697 4,032 900
Number of youth sports participants Athletic Field
Maintenance Core Service 4,774 4,750 4,063 4,315 4,434 2,042
Percentage of non-resident youth
sports participants
Athletic Field
Maintenance Sust. Gov't 51%51%49%52%52%52%
Percentage of revenue recovery Athletic Field
Maintenance Core Service N/A N/A 12%12%20%12%
Number of classes/programs offered Senior Center Core Service 150 120 151 212 191 44
Average membership visits per month Senior Center Core Service 560 500 534 544 827 869
Number of Metroport Meals on Wheels
participants Senior Center Core Service New
Measure 1,800 1,727 1,607 1,695 415
Percentage of Meals on Wheels
participants who are residents Senior Center Core Service New
Measure 50%52%49%47%48%
Percentage of resident class
participants Recreation Sust. Gov't 59%60%49%42%44%32%
Revenue generated from bookings Colleyville Center Sust. Gov't $245,749 $240,000 $246,797 $230,793 $226,901 $39,294
Percentage of events generating
economic impact for local business Colleyville Center Eco. Dev.57%55%57%59%59%60%
Percent of total events held:
Colleyville residents Colleyville Center Sust. Gov't N/A N/A 9%10%11%11%
Percent of total events held:
Non-residents Colleyville Center Sust. Gov't N/A N/A 41%36%30%34%
Percent of total events held:
Non-profits Colleyville Center Sust. Gov't N/A N/A 44%47%50%53%
Percent of total events held:
City departments Colleyville Center Sust. Gov't N/A N/A 6%7%9%2%
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LEISURE
Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016
Target
FY 2016
YTD
Percent of internal customers
satisfied with facility environment Building Services Sust. Gov't N/A 98%89%84%86%≥ 98%Annual
Measure
Percentage of work orders
responded to within one business
day
Building Services Sust. Gov't 98%99%78%51%83%≥ 90%85%
Percent of scheduled lane miles of
public streets swept
Stormwater
Management Core Service New
Measure 94%98%99%99%≥ 98%100%
Percent of storm drain inlets
inspected
Drainage
Maintenance Core Service New
Measure
New
Measure
New
Measure 20%51%≥ 50%Annual
Measure
Percentage of storm sewer lines
inspected
Drainage
Maintenance Core Service New
Measure
New
Measure
New
Measure <1%<1%≥ 20%Annual
Measure
Meter reading accuracy Utility Support Core Service 99%98%99%99%98%≥ 98%99%
Percentage of total waste water
lines cleaned annually
Waste Water
Collection Core Service 63%88%93%78%91%≥ 95%Annual
Measure
Percentage of water valves
exercised Water Distribution Core Service New
Measure
New
Measure
New
Measure 12%0.05%≥ 20%Annual
Measure
Percentage of monthly water
samples testing negative for
coloform bacteria
Water Distribution Core Service 99.98%100%99.36%99%98%= 100%100%
Percent of street and traffic signs
replaced Street Maintenance Neighborhoods New
Measure 8%12%15%15%≥ 10%Annual
Measure
Percentage of pavement markings
renewed Street Maintenance Neighborhoods New
Measure
New
Measure
New
Measure 20%4%≥ 20%Annual
Measure
Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 YTD
Percentage of fleet time available Fleet Maintenance Sust. Gov't New
Measure 98%98%98%98%99%
Ratio of scheduled maintenance to
unscheduled repairs Building Services Sust. Gov't 80%77%68%41%68%50%
Number of infrastructure repairs
needed within two- year
maintenance bond period
Engineering Services Core Service 1 0 0 0 0 0
Value of newly-constructed public
infrastructure in place Engineering Services Neighborhoods New
Measure
New
Measure
New
Measure $5.82M $17.3M $3.7 M
Percentage of contstruction time
with City staff present Engineering Services Neighborhoods New
Measure
New
Measure
New
Measure 18%23%17%
Percentage of time preventative
maintenance is completed on
schedule
Fleet Maintenance Sust. Gov't New
Measure
New
Measure
New
Measure 95%96%96%
Water loss ratio Water Distribution Core Service 3.17%4.50%4.33%4.34%3.08%Annual
Measure
PUBLIC WORKS
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Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016
Target
FY 2016
YTD
City-initiated news leads Communications Core Service 32 40 31 23 29 ≥ 30 4
Number of public information campaigns Communications Core Service 9 8 6 4 6 ≥ 8 0
Coverage in print, broadcast,
online/associated media value Communications Core Service $92,998 $130,000 $82,650 $94,976 $114,000 ≥ $90,000 $23,474
Achieve GFOA's Distinguished Budget Award City Manager's Office Core Service Yes Yes Yes Yes Yes Yes Annual
Measure
Percentage of board, commission, and
committee members that have completed
Texas Open Meeting Act training
City Secretary Sust. Gov't < 50%< 50%< 50%89%91%= 100%88%
Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016
YTD
Tax rate per hundred dollars of valuation City Council Sust. Gov't $0.3559 $0.3559 $0.3559 $0.3559 $0.3559 $0.3559
Average pounds recycling per home/per
collection
Solid Waste and
Recycling Core Service 9.2 12.2 11.5 11.9 10.73 12.8
Number of household hazardous waste
collections (at Fort Worth ECC and Clean
Sweep event)
Solid Waste and
Recycling Core Service 486 524 572 553 658 129
Visits to Colleyville.com Communications Core Service 235,217 260,000 300,605 318,759 317,793 74,821
E-newsletter subscribers Communications Core Service 1,064 1,300 1,679 2,621 2,839 2,962
Colleyville Businesses Participating on
Marketing Support Program(s)Communications Eco. Dev.New
Measure
New
Measure
New
Measure
New
Measure
New
Measure N/A
Social Media Followers on City of Colleyville
Government Communications Core Service New
Measure
New
Measure
New
Measure
New
Measure 1,000 927
Advertising Campaigns Communications Core Service New
Measure
New
Measure
New
Measure 2 1 1
Number of public information requests City Secretary Core Service 147 196 217 260 283 19
Number of citizen survey responses City Manager's Office Sust. Gov't N/A 1,665 N/A 1,323 N/A Annual
Measure
ADMINISTRATION
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Target
FY 2016
YTD
Number of audit adjustments in
period 13 closing Finance Sust. Gov't 20 14 12 10 N/A ≤ 12 Annual
Measure
Achieve GFOA's Certificate of
Achievement for Excellence in
Financial Reporting
Finance Sust. Gov't Yes Yes Yes Yes Yes Yes Annual
Measure
Percentage warrants issued within
10 day (formerly 8 day) period after
due date or court date
Municipal Court Core Service New
Measure
New
Measure
New
Measure 97%99%≥ 97%99%
Billing accuracy rate Utility Billing Core Service 99.0%98.3%99.0%98.6%99.8%≥ 99.5%99.8%
Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016
YTD
Percent of ACH payments to total
accounts payable Finance Sust. Gov't New
Measure
New
Measure
New
Measure 16%26%28%
Number of citations filed per FTE Municipal Court Core Service 3,900 4,000 4,268 4,610 4,609 822
Number of bench trials vs. jury trials
set Municipal Court Core Service New
Measure
New
Measure
New
Measure 67 / 44 51 / 16 9 / 3
Percentage of automatic draft
customers/total customers Utility Billing Core Service 13%15%15%19%16%16%
Percentage of customers paying
before cutoff Utility Billing Core Service 97%97%97%97%97%96%
Uncollectible accounts written off at
year end (water & sewer)Utility Billing Core Service N/A $34,628 $30,500 $26,080 $27,178 Annual
Measure
FINANCE
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Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016
Target
FY 2016
YTD
Percentage turnover
(per fiscal year)Human Resources Sust. Gov't 15%12%22%15%17%≤ 15%1%
Percentage of annual performance
evaluations completed on time Human Resources Sust. Gov't New
Measure 36%25%98%73%≥ 90%N/A
Percentage of employees who
participate in wellness program Human Resources Sust. Gov't New
Measure 80%78%86%85%≥ 80%N/A
Workers' compensation experience
modification factor (actual losses
compared to expected losses)
Human Resources Sust. Gov't New
Measure
New
Measure 0.48 0.45 0.83 ≤ 0.85 0.83
Medical and pharmacy loss ratio (paid
claims divided by premiums)Human Resources Sust. Gov't New
Measure
New
Measure 66%75.8%87.4%≤ 85%88.9%
Percentage of product requests
completed on time
Graphical
Information Services
(GIS)
Sust. Gov't 98%90%82%88%93%≥ 85%89.470%
Percentage of address responded to
within 30 days
Graphical
Information Services
(GIS)
Sust. Gov't 100%96%64%89%100%≥ 90%100.000%
Percentage of broadcast uptime Network/Desktop
Services Sust. Gov't 98.65%99.99%99.82%99.86%99.88%≥ 99%99.998%
Percentage of work orders completed
on time
Network/Desktop
Services Sust. Gov't 86%80%87%78%87%≥ 95%91.150%
Percentage of network data and
telecommunications uptime
Network/Desktop
Services Sust. Gov't 99.84%99.99%99.83%99.73%99.80%≥ 99%99.996%
Percentage of IT work plan projects
completed on time
Network/Desktop
Services Sust. Gov't 80%80%100%97%94%= 100%100.000%
Percentage of data backup success Network/Desktop
Services Sust. Gov't 94%95%91%91%92%= 100%99.460%
Program Focus Area FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016
YTD
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Total number of equipment pieces
maintained by department
Network/Desktop
Services Sust. Gov't 410 430 419 569 589 607
INTERNAL SERVICES
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DASHBOARD R EPORT
P ERFORMANCE M EASURES & VITAL S TATISTICS
F ISCAL YEAR 2016 - QUARTER 1
S TRATEGY M AP C ONNECTION:
PROTECT AND
PRESERVE
N EIGHBORHOODS
The metrics highlighted each quarter will focus on one of the four focus areas from Colleyville’s Strategy Map.
C O D E VIOLATIONS L OCATED P ROACTIV ELY
C ONSTRUCTION TIME WITH C ITY S TAFF P RESENT
P ERCENT OF S TREET AND TRAFFIC S IGNS R EPLACED A NNUALLY
UCR PART 1 C RIMES & S ELF-I NITIATED C ALLS F OR S ERV ICE
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STAR Report
Upcoming Council Presentations
Council Target
Date
Responsible
Dept/Program Action Item
Strategy Map
Connection
2/16/2016 CMO PC: Discussion of the FY 2017 Budget Calendar F4, B4
2/16/2016 CMO PC: Quarterly Performance Management Report & STAR Report B4, B5
2/16/2016 Public Works PC: Update on the SH26 Project C4
3/8/2016 CMO PC: Chamber Update B3
3/8/2016 Human Resources PC: New Wellness Program B2, B3, L1
3/8/2016 CSO PC: Electronic voting equipment for City Council meetings
3/22/2016 Library Joint City Council and Library Board Worksession to discuss the Library's Longe Range Plan C1, F3
4/5/2016 Parks PC: Parks Overview C1
4/5/2016 Public Works PC: Discussion and update of the Integrated Mosquito Management Program C5
4/19/2016 Public Works PC: Update to the City Council on Glade Road Phase 1 Project C4, CBO5
4/19/2016 CMO PC: Mid year budget presentation F4
5/17/2016 CMO PC: Quarterly Performance Management Report & STAR Report B5, L5
5/17/2016 Human Resources PC: Discussion of FY2017 Insurance Renewal B2, B3, F3
7/12/2016 CSO PC: City Council Rules of Procedure Review B4
7/12/2016 CMO PC: Annual Discussion of Fee Changes F3, F4
11/15/2016 CSO PC: Discussion of the 2017 City Council meeting dates B4
TBD Public Works PC: Impact Fee Update F4
TBD CMO PC: Discussion of 2016 Citizen Survey Methodology B4, C2, CBO4
TBD CMO/Colleyville Center PC: Discussion of the Colleyville Center Site Master Plan F3, C1
TBD Public Works PC: Discussion and update of the MS4 Program F2, C5
TBD Finance PC: Summation 360 Demo B4, C2
TBD Comm Dev PC: Tree Preservation and Road Construction (Councilman Mogged's Request- once arborist is hired)C1, F2, C2
STAR Report
Projects: Strategic Services
Status
Responsible
Dept/Program Action Item Notes
Strategy Map
Connection
In Progress CMO Hotel Occupancy Tax administration- research & set up research in Dec/Jan in anticipation of 1st hotel
opening in 2016
F4
In Progress CMO Time Warner franchise fee audit received data from TW; negotiating
settlement
F3
In Progress Communications New Website Front page design done; interior page designs
in progress. Tentative launch in April or May.
B1, B4, C2, CB04
In Progress CSO Digitizing Documents to Laserfiche (continuation of work)Complete large format in FY 2016; complete
scanning of the arrest files in PD
B1, B2,C2
In Progress HR Revamp On-the-Spot Awards Program January 2016 website live; printed materials
arrive and training underway
B4, L1, L2
In Progress HR Personnel Manual revision and training Workshops with Leadership Team underway B4, L3, L1
Planning ISM Internet Redundancy Currently Quoting with vendors B2
Planning ISM Courts AV Upgrade Phase 2 Discussion has started with vendor B2, B1, C2
Scheduled CSO Update bylaws for SBA & Parks and Recreation Advisory Board Fall/Winter B4
Scheduled Finance/HR Employee Self Service Timekeeping and Leave Requests No set schedule yet B1
Scheduled HR Training program for all employees; revamp leadership
development program
Vendor review April 2016 L1, L4, L5
Scheduled HR NTX Coalition Jan 2016 RFP issued B2, B3, F3, L5
Scheduled HR Employee Training on Insurance and HSA Accounts April 2106 F4, L5
Scheduled ISM Replacement of Data Center Blade Chassis/Blades/Storage July 2015 B1, B2
Scheduled ISM Phase 2 PD/EOC technology upgrade June 2015 B1, B2
TBD Finance Set up, test & implement General Billing Module in Munis Spring 2016 B1
TBD Finance Set up, test & implement Expense Report Module in Munis Winter B1
TBD Finance- Utility Billing Design Build of Summation360 website TBD C2, B1
TBD HR Review automation of open enrollment process TBD B1, B2, B3
TBD HR Review automation of applicant tracking TBD B1, B2, B3
TBD HR Colleyville College -- determine the future of this program Fall/Winter L4
TBD HR Employee recognition -- determine the future of this program Spring 2016 L4
TBD ISM Phone System Software Upgrade early discussion with contracted vendor no set
schedule yet
B2
TBD- On Hold CMO Oncor franchise agreement update- currently expired handled by City Attorney; may be impacted
by litigation from other cities
F3
TBD- On Hold ISM Fiber Build Phase 1-3 Waiting to work with Grapevine & GCISD B1, B3
COMPLETE ISM Additional Digital Signage - City Hall & Senior Center This will start in January B2
COMPLETE CMO Mayor for a Day Contest advertising has begun; contest opened
November 2 and closes on December 7
C2
COMPLETE Finance/HR Review Employee Self Service for rollout to employees First phase completed; next phase is
timekeeping and leave requests.
B1
COMPLETE HR Establish procedures for new Affordable Care Act reporting 1095-C forms given to employees week of
1/25/2016
B2
COMPLETE HR Revamp Wellness Program Fall 2015-Spring 2016 B1, B2, B3
COMPLETE HR Supervisor Training on Performance Evaluations 12/9/2015, 12/16/2015, 12/17/2015,
12/18/2015
L3, L4
COMPLETE HR Employee ethics/harassment training 11/11/2015 L1
COMPLETE HR Employee In-Service Day 11/11/2015 L2, L3
COMPLETE HR Employee Health Fair Oct. 21 L2
COMPLETE CMO Water Usage PC item worked with UB to gather data B4
COMPLETE CMO Employee Engagement Survey & Follow Up Survey- Feb/Mar; Results- March; May/June-
State of the Team Mtgs; October 2015 All
L2
COMPLETE ISM Off-site back-up Moved to Barracuda Feb. 2015 B1, B3, B4
COMPLETE CSO Conversion of minutes to SuiteOne platform Spring 2015 B2
COMPLETE Communications Additional Contractual Support for Communications Activities B4, CBO4
COMPLETE Finance- Utility Billing Receipt printer for new software Ordered B1
COMPLETE ISM Digitizing Documents to Laserfiche (continuation of work)B1, B2,C2
COMPLETE Finance Conversion of UB software to Munis C2, B1
COMPLETE CMO FY 2016 business plans B5, L3
COMPLETE CMO Update Employee Intranet All Employee Meetings- February 23-25, 2015 B1, B4, L2
COMPLETE CMO City Council candidate orientation 3/6/2015 C2
COMPLETE Finance Audit finalized 2/3/2015 F4, F1
COMPLETE Finance Bank Depository Bid 2/17/2015 F4
COMPLETE Municipal Court Laptop and Monitor for Court Room (2nd clerk for payments)B1
COMPLETE Municipal Court Scanner for Court Room (2nd clerk for payments)B1
COMPLETE ISM Upgrade Desktop Support Technician to Management Analyst Upgrading February 12, 2015 L1
COMPLETE ISM Phase 1 Courts technology replacement and upgrade B2,
COMPLETE ISM Laserfiche License upgrade (from 28 to 50 concurrent users)B2,
COMPLETE ISM Increase Leased Fiber (4 months of increase for lines we will still lease)B2,B3
COMPLETE ISM Venue Mapper for Colleyville Center C2
COMPLETE ISM Additional Security Cameras at the Senior Center and City Hall C5
COMPLETE ISM Laserfiche Integration Project: CRW B1, B2,C2
COMPLETE ISM Laserfiche Integration Project: Crimes Software B1, B2,C2
COMPLETE ISM Phase 2 City Hall AV Upgrades B1, B2,C2
COMPLETE ISM Replacement GIS Licensing with Enterprise Licensing B1,C2, L5
COMPLETE ISM Replacement of laptop computers B2
COMPLETE ISM Replacement of ToughBook computers B2
COMPLETE ISM Replacement of wireless system B1, C2
COMPLETE Utility Billing Replacement of Hand Held Meter Devices B1
COMPLETE HR Health Insurance Renewal 7/21/2015 F4, L1
COMPLETE HR Compensation Market Study 7/21/2015 F4, L1
COMPLETE HR Open Enrollment for FY2016 8/19/2015, 8/20/15, 8/21/2015 L1
STAR Report
Projects: Public Safety
Status
Responsible
Dept/Program Action Item Notes
Strategy Map
Connection
In Progress Fire Folding Doors for Fire Station 1 Included in the FY 2016 CIP F2
In Progress Fire Intermedix Contract Renegotiation August 18 City Council C2, B1, B3
In Progress Police City plan/policy on community run requests Coordinating with multiple
departments
C1, C2, C5, B2
In Progress Police Hire new officer 2015 (CCCPD funded)Testing end of May L1, C5
COMPLETE Fire Fire Apparatus Replacement Plan update June 18th Worksession C5, C2, B2
COMPLETE Police Self Aid Trauma Kits Purchased and Training complete C5
COMPLETE Fire Adobe Web Events Software May B1
COMPLETE Fire Articulate Software May B1
COMPLETE Fire Update the Fire Code C5
COMPLETE Fire Operations Hire 3 new firefighters C5, L1
COMPLETE Fire Operations Collaborative Adaptive Sensing of the Atmosphere (CASA WX) Project B3
COMPLETE Police Hire new officer (CCCPD funded) mid-year C5, L1
COMPLETE Police AV equipment upgrade in the Interview Room B1
COMPLETE Police Vehicle Replacement per schedule (CCCPD funded)F2
COMPLETE Police Purchase pistols (CCCPD)C5
COMPLETE Police Replacement of Radar Trailer (CCCPD)F2
COMPLETE Police Hire Police Property Room Clerk C5, L1
COMPLETE Police Four handheld radar units B1
COMPLETE Police Increase PT Records Clerk to FT C5
COMPLETE Police Texas Workforce Commission Annual Subscription for CID Investigations C5
COMPLETE Fire Hire 3 New Firefighter/paramedics C5, L1
STAR Report
Projects: Development & Infrastructure
Status
Responsible
Dept./Program Action Item Notes
Strategy Map
Connection
In Progress Community Development Adopt 2015 Energy Code Ordinance with amendments. State deadline
Sept. 1, 2016 for adoption. Also adopt 2015
Solar Energy Code
B1, C2
In Progress Community Development Update the Tree Preservation Ordinance Administrative and substantive changes C2
In Progress Community Development Create hotel licensing process/agreement Under review C5
In Progress Community Development,
Police
Update Special Event Permits process and review Application process for customers and
internal review of Permits
C2
In Progress Facility Services Repairs and Improvements to the Bidault House Currently in progress, contractor working on
roof repairs
F2
In Progress Fleet Vermeer Hydro Excavator Replacement Scheduled to be purchased FY 2016 Quarter
1
B1, F2
In Progress Public Works Bedford Road Retaining Wall Currently in the design phase F2
In Progress Public Works Water Facility Renewal
(Area 1 & 2 - Western Trails and Reagan Estates)
Utility work is complete and the City is
coordinating resurfacing the roads
F2
In Progress Public Works FEMA Grant Study (Creek Modeling)Halff Associates is currently working on the
survey; exhibits submitted to city for review
F3, B3
In Progress Public Works Glade Road Final Design Entire Corridor Professional Service Agreements for phases
2, 3 and 4 were presented to City Council in
December of 2015; consultant is working on
the design
C4, C5, F2
In Progress Public Works Glade Road Phase I:
- Final Design ($701,000)- July 15, 2014 Contract for design from Bransford to
Manning to Council
- Construction ($5,700,000) - Bransford to Manning
Consultant currently working on the final
design; next Council update is scheduled for
March 22, 2016
C4, C5, F2
In Progress Public Works Reconstruction of Pleasant Run from Veranda to Bogart Completed pending installiontion by Oncor of
new street lights
C4, C5, F2
In Progress Public Works Emergency Asphalt (FY 2016)Ongoing in FY 2016 F2
In Progress Public Works Water Project 4: Upsize and Replace Water Lines in Sunrise Terrace
Subdivision
To be completed by Fall 2016 F2
In Progress Public Works Construct SH26 Phase II and III Letting set for 02/10/2016 C4, C5, F2
In Progress Public Works Construct Cotton Belt Trail Phase 3 Parks is overseeing this project; awarded to
C Greenspacing; to be completed in early
2016
C4, C5, F2
Planned Community Development Review current restrictions on construction working hours in the City Potential ordinance update C5, C1
Planned Community Development Update Community Development website content and structure Permits, Inspections, Gas Wells, Trees,
Planning - Development Review, Planning -
Long Range
B1, C2
Planned Community Development Coordinate and revise TRAKiT functionality and implementation iTRAKiT (for inspector iPads), eTRAKiT (for
public searching and scheduling), and TRAKiT
(for internal data)
B1, C2
Planned Facility Services City Hall - Backup Power Scheduled to begin in Spring 2016 and
completed by Summer 2016
F2
Planned Facility Services Justice Center - Roof Repair Scheduled to begin by Spring 2016 F2
Planned Facility Services City Hall Façade Lighting Scheduled to be begin by Spring of 2016 C5, F2
Planned Public Works Install Backup Generator for Emergency Power at L.D. Lockett Pump Station Scheduled to be complete by Summer 2016 F2
Planned Public Works Cheek-Sparger Road (Brown Trail to Bedford Road) - Rehabilitation Scheduled to be completed in Fall 2016 C4, C5, F2
Planned Public Works John McCain (Pleasant Run Rd to Shepherds Glen) - Rehabilitation Scheduled to be completed by Fall 2016 C4, C5, F2
Planned Public Works Pleasant Run Design (Shelton to John McCain)Scheduled to begin design Spring 2016;
construction in FY17
C4, C5, F2
Planned Public Works Westcoat - Rehabilitation To be completed by Fall 2016 C4, C5, F2
Planned Public Works Bandit Trail (County project) - Rehabilitation ILA with Tarrant County has been approved;
Schedule TBD
C4, C5, F2
Planned Public Works Lowrie Road and Reagan Road (County project) - Rehabilitation ILA with Tarrant County has been approved;
Schedule TBD
C4, C5, F2
Planned Public Works Bedford Road Trail (County project) - Rehabilitation ILA with Tarrant County has been approved;
Schedule TBD
C4, C5, F2
Planned Public Works Water Project 7: Demolish Overland Trail Pump Station and Storage Tank To be completed by Fall 2016 F2
Planned Public Works Water Project 9: Miscellaneous Repairs to Elevated Storage Tanks To be completed by Fall 2016 F2
Planned Public Works WW Project 2: Rehabilitate Sewer Manholes Identified to be in Poor Condition To be completed by Fall 2016 F2
Planned Public Works SCADA System Upgrade To be completed by Fall 2016 F2
Planned Public Works Light Tower/Generator for Backup Power for Lift Stations To be completed by Fall 2016 F2
TBD Community Development Review basic hotel/motel development regulations
This will be included with the other special provisions contained in Chapter 3 of
Land Development Code
C5
TBD Community Development Short term comprehensive plan implementation items C2, C5
TBD Public Works ADA Sidewalk Assessment On Hold C4
TBD Public Works Update of City's right-of-way maintenance ordinance F2
TBD Public Works Construct Roundabout at Bedford and Cheek-Sparger Contingent upon the developer of Heritage
Farms; could start in May 2016
C4, C5, F2
TBD Public Works Top 10 List Most Unsafe Roads or Intersections Lee Engineering is doing pro bono C5
TBD Public Works Service Center Design Currently considering the viability of a CDA
with adjacent property
F2, F3, L1
TBD Public Works Review and update Land Development Code related to Public Works standards B2, B4
TBD Public Works Real Time Water System Pressure Monitors C2
TBD Public Works Backflow inspections (restructuring and process changes)B2
TBD Public Works Stormwater Master Plan Update F3
TBD Public Works Research creek/tributary maintenance options/requirements on private
property (HOAs, etc.)
New project pending C2, F3
TBD Public Works Overland Trail Ground Storage Tank and Pump Station decommissioning Included in 2016 CIP- Contracts being
drafted by David Smyth
F2, F3
On Hold Public Works Drainage Fee Structure and Use (impervious area)On Hold B2
On Hold Public Works American Public Works Association Accreditation Placed on Hold B2
COMPLETE Public Works Reconstruction of Kingston Estates Completed C4, C5, F2
COMPLETE Community Development Comprehensive Plan Update of the Master Plan Summer 2015 F3, B4
COMPLETE Community Development Hire Urban Forester Interviewing C2
COMPLETE Public Works Master Thoroughfare Plan Update
Address the Heritage Avenue boundary change
This was completed in conjunction with the
adoption of the 2015 Comp Plan
C4
COMPLETE Public Works Construction SH26 Phase I Enhancements Completed C4, C5, F2
COMPLETE Public Works 2015 Miscellaneous Concrete Repairs Completed C2, F2
COMPLETE Public Works Miscellaneous Major Asphalt Maintenance 2015 Completed C4, C5, F2
COMPLETE Public Works Field Connectivity for Meter Services Worker Completed B1, C2
COMPLETE Public Works First reading of Ordinance to adopt new utility rate structure Completed F2, F3
COMPLETE Public Works Plan Review and Inspection Fee Update
(to address testing costs)
Completed B2
COMPLETE Public Works Utility Relocations along SH26 City Utilities Complete C4
COMPLETE Building Maintenance Construct Trophy Case in City Hall (Priority 2)Completed in October of 2015 F2
COMPLETE Public Works Construction of the Jackson Cheek-Sparger Roundabout Competed in September of 2015 C4, C5, F2
COMPLETE Public Works Update City Council on Access Midstream Pipeline
alignment and right-of-way use fee
Withdrawn C5
COMPLETE Building Maintenance Replace Water Heaters at Justice Center (Priority 1)Complete F2
COMPLETE Public Works Water/Wastewater Master Plan
Continuation of Rate Discussion
F3
COMPLETE Building Maintenance Council Chamber Lighting for Council/staff name signage (Priority 1)Complete F2
COMPLETE Fleet Implement Vehicle and Equipment Replacement Schedule F3
COMPLETE Public Works Clean and Seal Exterior Stone City Hall/Library F2
COMPLETE Economic Development Hire new ED Coordinator L1, C3
COMPLETE Public Works Mosquito Program Presentation 3/17/2015 C2, C5
COMPLETE Public Works Adopt Water/Wastewater Master Plan (Resolution)3/17/2015 C2, C5, F2, F3
COMPLETE Public Works Approve Engineering Services Agreement for redesign of SH26 3/17/2015 C4, F2, F3
COMPLETE Public Works Temporary Repair of Whites Chapel Road Bridge F2
COMPLETE Building Maintenance Replace City Hall Water Valve Actuators (Priority 1)F2
COMPLETE Public Works Rehabilitate Lavaca Trail - 2014 County Project C4, F2
COMPLETE Public Works Rehabilitate Jackson Road (2015 County Project)C4, F2
COMPLETE Public Works Pavement Markings 2015 F2
COMPLETE Public Works- CIP Pavement Markings F2
COMPLETE Public Works- CIP Rehabilitate Streets in Jewel Estates Subdivision F2, C4
COMPLETE Building Maintenance Fan Powered Box to heat CH Executive Conference Room (Priority 1)F2
COMPLETE Community Development Adoption of 2012 IBC and IFC- This will be an update of all building and fire
codes to the 2012 (or higher) versions.
C5
COMPLETE Building Maintenance City Hall/library fire alarm system C5
COMPLETE Building Maintenance Justice Center fire alarm system C5
COMPLETE Building Maintenance Implement contract for disposal of fluorescent light bulbs B2
COMPLETE Building Maintenance Implement contract for maintenance of parking lot gates at Justice Center B2
COMPLETE Building Maintenance City Hall/library emergency lighting C5
COMPLETE Building Maintenance Justice Center VAV boxes F2
COMPLETE Building Maintenance Redundant HVAC unit for the City Hall Data Center F2
COMPLETE Building Maintenance Colleyville Center back doors F2
COMPLETE Building Maintenance Colleyville Center equipment doors to electrical and irrigation rooms F2
COMPLETE Building Maintenance Colleyville Center 6-ton HVAC rooftop unit F2
COMPLETE Building Maintenance Redundant HVAC unit for the Justice Center Data Center F2
COMPLETE Building Maintenance City Hall/library boiler pumps and motors F2
COMPLETE Building Maintenance Seal exterior building openings at the Justice Center F2
COMPLETE Building Maintenance Colleyville Center parking lot and fire lane striping F2
COMPLETE Community Development Hire Plans Examiner C2
COMPLETE Fleet Vehicles and Equipment sent to auction F4
COMPLETE Public Works Street Maintenance (one-time)C4, F2
COMPLETE Public Works Purchase and implement Networkfleet GPS Monitoring B1
COMPLETE Public Works Hire Construction Inspector (project-funded)F2
COMPLETE Public Works Implement Flood System Maintenance Contract C5
COMPLETE Public Works Implement Traffic Signal Maintenance Contract B2
COMPLETE Public Works Guardrail Repair Program
(use some of one-time street maintenance $)
F2
COMPLETE Public Works Field Connectivity- purchase 3 tablets & aircards B1
COMPLETE Community Development GC14-015 Amendments to Chapter 5-Tree Preservation- Bring forward
amendments to Chapter 5, particularly with regard to punitive actions
Pre Council 9/2/14 C1
COMPLETE Economic Development 2015 Year in Review Pre Council 2-2-16 C3
STAR Report
Projects: Leisure Services
Status
Responsible
Dept/Program Action Item Notes
Strategy Map
Connection
In Progress Colleyville Center Increased Internet Bandwidth To be completed in FY 2016 C2, B1
In Progress Colleyville Center Replacement Dishwasher To be completed in FY 2016 F2
In Progress Colleyville Center Site Master Plan Input has been gathered from the Colleyville Center
Advisory Committee and a Joint Worksession with the City
Council has been held. Work with the consultant is
underway.
F3, C1
In Progress Library Library Long-Range Plan Update The Hidell Associates Architects team has continued to work
on the Library’s Long-Range Plan update.The Hidell team
conducted focus group work sessions with the Library staff,
the Library Board and the general public to discuss current
library use,processes,and layout.An online library
assessment survey was conducted October 1 -November
14,2015,which resulted in 1,318 participants.Results of
the survey have been compiled and will be incorporated in
the planning document.A draft plan document is scheduled
for completion – February 2016.
C1, C2, B2,F3
In Progress Parks Master Plan Update Parks to determine plan elements/scope and advertise RFP. B2,F2, F3
In Progress Parks Splash pad recirculation system Scheduled to be installed in the winter of 2015 C1, B2, F2
In Progress Parks Flashing trail crossing signage along the Cotton Belt Trail In the process of purchasing equipment and scheduling
installation
C4, F2
In Progress Parks Playground at Pleasant Run Park Installation scheduled to be completed by February 2016 C1, F2
In Progress Parks L.D. Lockett Park / Cotton Belt Trailhead Enhancement Project Construction to begin in the winter of 2015 C1, F2, F3
In Progress Parks Community Garden Analysis Online survey recently closed. Staff to review and
summarize information.
C1, F3, B3
In Progress Parks Pleasant Run Practice Fields - "Master Plan"Waiting on updated proposal to reflect scope change C1, F2, F3
In Progress Parks Sign Lighting for Entry Markers (convert from solar to hard-
wired lighting)
Need to explore alternative options to hard wiring which
requires the installation of additional power poles
F2
In Progress Parks Park Signage update- Woodbriar and Reagan Park Waiting on quote for sign at L.D. Lockett Park. We are
planning to use the same contractor for all three signs.
F2
In Progress Parks Cotton Belt Trail - Phase III Contract has been awarded. Construction expected to
commence in November 2015.
C1, C4, F2
In Progress Parks Pleasant Run Trail Construction (Bogart to Mission)Underway with road improvements C4
In Progress Recreation Senior Center Repairs The Hidell Team has completed construction documents for
the parking lot improvements and floor covering material
upgrades. Pricing has been received for these projects and
several contracts have been awarded. The parking lot and
sidewalk improvements have been completed and the floor
covering material upgrade is on schedule for a February
2016 completion.
C1, C5
COMPLETE Colleyville Center Fridge Merchandiser To be completed in FY 2016 C2
COMPLETE Colleyville Center Update Rental Agreement Pending City Attorney review C1, B2
COMPLETE Colleyville Center Dyson Hand Dryers To be completed in FY 2016 F2
COMPLETE Colleyville Center AV Upgrade Council approved contract with DRI on 10/20/15 C1, B1
COMPLETE Parks City Park - Landscape and Amenities Substantial completion in August 2015 C1
COMPLETE Colleyville Center Replacement of Catering Oven Purchase expected in July C2, F2
COMPLETE Library Upgrade 0.5 FTE Administrative Secretary to 1.0 FTE C2
COMPLETE Parks Shade Structure Replacement at City Park- Fields 1-3 Underway - Victory Awning C1
COMPLETE Library & Recreation Special Events Discussion 4/7/2015 C1, C2
COMPLETE Parks Construct Cotton Belt II Spur @ Webb House C4
COMPLETE Athletic Field Maint.Baseball/Softball field laser grading maintenance rotation C1, F2
COMPLETE Colleyville Center Repairs to original sloped metal roof F2
COMPLETE Library PT Technical Services Librarian Position (from 6 hr/wk position)B2
COMPLETE Parks Pleasant Run Trail ROW (Bogart to Mission)C4, C1
COMPLETE Parks Maintenance Railroad rights-of-way maintenance C1
COMPLETE Parks Maintenance Tree falling and removal at Nature Center C1
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number PC-4 Agenda Date 02/16/2016
Type Pre Council
Department City Secretary
Title
Discussion of the February 16, 2016, City Council regular agenda items
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 1 Agenda Date 02/16/2016
Type Executive Session
Department City Secretary
Title
Section 551.071 - Legal - Consultation with attorney on legal issues raised by public
hearing or action items on the agenda
Section 551.071 - Legal - Consultation with attorney on contemplated litigation
(Camden Lock LLC)
Section 551.071 - Legal - Consultation with attorney regarding litigation - Lincoln et al
v. City of Colleyville
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of
real property for City facilities
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from business prospects
that the City seeks to have locate, stay, or expand in the City and with which the City
is conducting economic development negotiations; deliberate the offer of a financial or
other incentive to a business prospect
Attachments
RESOLUTION R-16-3960
A RESOLUTION APPROVING COUNCIL ACTION
REGARDING EXECUTIVE SESSION ITEMS AT THE REGULAR
CITY COUNCIL MEETING OF
FEBRUARY 16, 2016
WHEREAS,following discussion in Executive Session, and in full
accordance with the requirements of the Open Meetings Act,
the City Council determines that the following action is in the
best interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON
THIS THE 16TH DAY OF FEBRUARY 2016.
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC David Kelly
City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3 Agenda Date 02/16/2016
Type Announcements, Proclamations, and Presentations
Department City Council
Title
Proclamation recognizing the Grapevine High School Girls Cross Country Team -
District 5A UIL State Champions - Coach Rick Miller and Mayor David Kelly
Proclamation recognizing the Grapevine High School Boys Cross Country Team - 2015
Regional and District Champions - Coach Rick Miller and Mayor David Kelly
In recognition of Colleyville's featured business - Pho Duy, My Nguyen,
representative, 3930 Glade Road, Suite 126 - Mayor David Kelly and Economic
Development Director Marty Wieder
Attachments
1.Proclamation recognizing the Grapevine High School Girls Cross Country Team
2.Proclamation recognizing the Grapevine High School Boys Cross Country Team
RESOLUTION R-16-3961
A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER
CONSENT ITEMS AT THE REGULAR CITY COUNCIL MEETING OF
FEBRUARY 16, 2016
WHEREAS,City Council has taken action on certain items on the agenda
under Consent Items.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT the agenda decisions approved by City Council action
under Consent Items as follows are hereby adopted:
a.Approval of the minutes of the regular City Council meeting
of February 2, 2016
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS
ON THIS THE 16TH DAY OF FEBRUARY 2016.
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC David Kelly
City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Minutes - Draft
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, February 2, 2016 City Council Chambers
Mayor David Kelly called the Pre Council meeting of the Colleyville City Council to
order on February 2, 2016, at 5:30 p.m.
ROLL CALL: Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers
Carol Wollin, Chuck Mogged, Jody Short, and Nancy Coplen
Absent: Councilmember Chris Putnam
City Manager Jennifer Fadden, Deputy City Manager Chris Fuller, Assistant City
Manager/Director of Public Safety Mike Holder, Fire Chief Brian Riley, Assistant
Police Chief Robert Hinton, Chief Financial Officer Brian Logan, Human Resources
Director Rachel Huitt, Public Works Director Jeremy Hutt, City Engineer Cheryl
Taylor, Community Development Director Abra Nusser, Principal Planner Shane
Pace, Recreation and Library Director Mary Rodne, Economic Development Director
Marty Wieder, Accounting Manager Karen Hines, Parks Manager Heather Dowell,
SH26 Coordinator James Hubbard, Strategic Services Manager Adrienne Lothery,
Information Systems Manager Chris Pena, City Attorney Matthew Boyle, and City
Secretary Amy Shelley
PC-1 Update regarding activities and programs from the Colleyville Area Chamber
of Commerce
Colleyville Area Chamber of Commerce representatives were not available for the
meeting; therefore, this item has been moved to the March 8, 2016 Pre Council
meeting.
PC-2 Economic Development 2015 Year in Review
Economic Development Director Marty Wieder presented this item and briefed the
City Council.
Mayor Kelly asked staff what “pop-up” retail means. Director Wieder replied these
are temporary tenants which tend to come in for a short period of time, to test the
market, such as the Halloween Store or Home Décor.
Mayor Pro Tem Taylor asked staff if the Christmas tree lots are considered “pop-up
retail.” Community Development Director Abra Nusser replied that is considered a
temporary use, but essentially the same concept.
City of Colleyville Page 2
City Council Minutes - DRAFT February 2, 2016
Mayor Pro Tem Taylor asked staff what happened to the number of persons who
were interested in the vacant space where Matt’s Rancho Martinez was located.
Director Wieder replied those persons grew tired of waiting on the liens to be
removed; however, some interest in the space still remains today.
Mayor Pro Tem Taylor asked staff about the atmosphere for new openings in these
retail chains. Director Wieder replied there is good discussion among the brokers.
Mayor Pro Tem Taylor asked staff if the TexMex theme will remain. Director
Wieder replied he believed the broker would like TexMex, but does not believe
they are going to be picky with the delay.
Mayor Pro Tem Taylor stated he would still like TexMex back in this location.
Director Wieder stated he would like that too; however, the broker will consider all
options.
Mayor Pro Tem Taylor asked staff about a potential division of the properties
located at the old Gator restaurant site for multiple tenants. Director Wieder
replied he has shared that with others, and some have thought about it.
Mayor Pro Tem Taylor asked staff if the Orthodox Church on Glade Road has any
intent to expand. Director Nusser replied the church has met with staff in a pre-
development meeting; however, staff has not heard back from them since.
Mayor Pro Tem Taylor expressed his appreciation to Director Wieder, and what he
does for Colleyville. Director Wieder thanked City Council for their leadership and
support.
PC-3 Discussion and update on the SH26/Colleyville Boulevard Construction
Projects
Public Works Director Jeremy Hutt presented this item and briefed the City
Council. Minh Tran, Area Engineer, Rob Degarmo, Project Manager, and Stephen
Ranft, Mobility Coordinator, SH26 were also present to answer any questions.
Councilmember Mogged asked TxDOT when the speed limit for Phase I will go
back to 45 mph. Mr. Tran replied they would look at addressing the speed limit;
however, they may leave it during the Phase II construction process to avoid
driver confusion.
Mayor Kelly asked staff if there will be a ribbon cutting for the opening of the
Cotton Belt Trail Phase III. Director Hutt replied yes.
Mayor Kelly asked staff if the contractor will be made aware of the incentive part
of the project during the bidding process. Director Hutt replied yes.
City of Colleyville Page 3
City Council Minutes - DRAFT February 2, 2016
Councilmember Short asked staff if the contractor will be able to work beyond
Monday through Friday. Director Hutt replied yes.
Councilmember Mogged asked staff if one concrete batch site could cover the
entire project. Director Hutt replied it would be a possibility, but there are other
sources for concrete. He stated the contractor may seek opportunities with other
property owners to set-up a batch site.
Mayor Pro Tem Taylor asked staff if the contractor has better control over the
concrete mixture with a batch plant. Director Hutt replied they have control over
getting the mix since they have the equipment; however, there are some concerns
of quality with batch plants. He stated the biggest benefit is the contractor does
not have to wait for concrete, which provides more flexibility. He added the same
concrete testing process applies.
Mayor Pro Tem Taylor asked staff if there have been any adverse issues with the
batch plant put in at the Creekside development. Director Hutt replied none have
been reported.
Mayor Kelly asked staff if TxDOT will approve the construction contract, as we do
not want the delay experienced with Phase I. Director Hutt replied there is not a
delay associated with this contract.
Mayor Kelly asked staff if there are a different quality of bidders with this contract
versus with Phase I. Director Hutt replied there is a good selection of bidders at
this point.
Councilmember Short asked staff if all City utilities are clear. Director Hutt replied
all utilities are cleared, and all franchise utilities should be finished by the end of
February.
Mayor Kelly asked staff if a City stamp has been added to the plans. Director Hutt
replied yes, there is a title block on the front cover sheet.
Mayor Kelly asked staff if any contractor has questioned that the City has not
signed off on the plans. Director Hutt replied not knowing of any comments. He
stated staff has talked with TxDOT.
Mayor Kelly asked staff when the City stamp was added to the plans. Director Hutt
replied about the time it was discussed a year ago, but stated not being sure when
the stamp was added to the cover sheet.
Councilmember Mogged asked staff about a communication plan with the
businesses along the roadway relative to the construction schedule. Director Hutt
replied SH26 Coordinator James Hubbard will be working with the property owners
City of Colleyville Page 4
City Council Minutes - DRAFT February 2, 2016
and will be coordinating with TxDOT regarding any issues. He added once the
contractor is selected and known, staff will be able to identify some time lines.
Mayor Kelly stated Coordinator Hubbard will be making a presentation at the next
meeting.
Mayor Kelly asked Mr. Tran if the current project letting standards are the most
up-to-date. Mr. Tran replied they are not expecting any planned changes.
Mayor Kelly asked Mr. Tran if there are any upcoming proposed standards. Mr.
Tran replied no, those were recently updated.
Mayor Kelly asked staff how this will work since the contracts have not been
signed. Director Hutt replied the last conversation he had was during a conference
call and they stated they are moving forward with the project. He stated we do
have a memorandum of understanding. Mr. Tran replied they are also working on
those items.
Councilmember Short asked staff if there are improvements in place to correct
situations with traffic flow or property access like experienced in Phase I. Director
Hutt replied depending on the exact issue, the resolution should be identified on
the front end. Mr. Tran further explained the experiences with the first phase, and
stated Mr. Ranft will be available for the businesses to contact as well. Mr. Ranft
concurred.
Mayor Kelly asked Mr. Tran if the Communications Manager Mona Gandy would be
involved in the communication process. Mr. Tran replied yes.
Councilmember Coplen asked staff if there will be a connection between
Coordinator Hubbard and the citizens, such as email blasts. Coordinator Hubbard
replied he would be providing an update at the next City Council meeting which
outlines the coordination, such as homeowner association contacts, etc.
Councilmember Short asked Mr. Tran if an issue comes up with traffic flow or
signal coordination, will there be an opportunity to help improve those issues and
make them better. Mr. Tran replied yes, they are committed to listening to the city
and responding to those situations quickly.
Mayor Kelly asked Mr. Tran if we will have control over signalization, in the event
TxDOT cannot come out quickly. He added we had situations during the last
phase. Mr. Tran replied they will consider that.
Mayor Pro Tem Taylor stated TxDOT has a bad reputation in our City relative to
traffic flow during Phase I. He stated we have got to have better performance from
this contractor.
City of Colleyville Page 5
City Council Minutes - DRAFT February 2, 2016
PC-4 Discussion, consideration, and direction regarding complaint- alleged conflict
of interest (City Manager) 14.02 City Charter
City Attorney Matthew Boyle discussed this item and briefed the City Council.
Mayor Kelly asked staff if either of the referrals stand out more than the other.
City Attorney Matthew Boyle replied both are equal in caliber; however, if asked
he would recommend Mr. Ted Steinke.
Mayor Pro Tem Taylor stated it should not be accepted, and we should not be
spending taxpayers’ dollars to defend this complaint, but as an employer
protecting an employee.
Mayor Kelly stated this is to put the complaint to rest and to do so independently.
Councilmember Short asked Mayor Kelly if the complaint question has been
narrowed sufficiently enough to have an independent review. Mayor Kelly replied
there are a few of items: (1) is the purchase of real estate by the city manager a
conflict of interest by the City Charter or personnel policies; (2) is the purchase of
real estate by a city employee a conflict of interest by the City Charter or
personnel policies; and (3) was the purchase of real estate by the city manager
based on public information.
Councilmember Short asked Mayor Kelly about what is done when the next
complaint comes in. Mayor Kelly replied if it is judged that a City employee
purchasing property in Colleyville is not a conflict of interest, then a document will
be available as reference.
City Attorney Matthew Boyle stated the City Council’s obligation under the City
Charter is to provide a written response to the complaint, or direct a designee to
respond.
Mayor Pro Tem Taylor stated City Attorney Matthew Boyle should respond, and
then, as an employer, move forward.
Mayor Kelly stated the point of an independent review is not in relation to the
complaint submitted, it is to clear the air and put it to rest, and make the citizens
aware we have trustworthy staff.
Mayor Kelly asked City Council if they are good with having an independent review
by Mr. Steinke under the parameters given. City Attorney Matthew Boyle
suggested state law should be added to those parameter. Mayor Kelly concurred.
Mayor Pro Tem stated this needs to be a guideline for future issues.
City of Colleyville Page 6
City Council Minutes - DRAFT February 2, 2016
Councilmember Short asked Mayor Kelly if the comp plan question should be
addressed. Mayor Kelly stated it does not need to be.
Mayor Pro Tem Taylor stated the comp plan question addressed all citizens.
Councilmember Short stated the attorney addressed that issue by having the third
party independent review.
Mayor Kelly stated this is a broader request relative to a City employee owning
property in Colleyville.
Mayor Pro Tem Taylor stated councilmembers have to put items on notice, if we
are voting on something that may be a conflict of interest. He added we also have
to do so with filing reports. He suggested this may be something we need to look
at for employees as well. Mayor Kelly suggested seeing what the independent
counsel determines.
City Attorney Matthew Boyle stated his office will send a written response to both
the original and amended complaint. Mayor Kelly agreed, if it is required.
Councilmember Wollin asked Mayor Kelly if the independent counsel will report to
City Attorney Matthew Boyle or to City Council. City Attorney Matthew Boyle stated
his office would retain the third party on their behalf and will report to City
Council.
PC-5 Discussion of the February 2, 2016, City Council regular agenda items
There was no discussion of this item.
Mayor Kelly adjourned the Pre Council meeting at 6:44 p.m.
The regular meeting of the Colleyville City Council was called to order by Mayor
Kelly at 7:30 p.m.
ROLL CALL: Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers
Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Nancy Coplen
City Manager Jennifer Fadden, Deputy City Manager Chris Fuller, Assistant City
Manager/Director of Public Safety Mike Holder, Fire Chief Brian Riley, Assistant
Police Chief Robert Hinton, Chief Financial Officer Brian Logan, Public Works
Director Jeremy Hutt, City Engineer Cheryl Taylor, Community Development
Director Abra Nusser, Principal Planner Shane Pace, Economic Development
Director Marty Wieder, Parks Manager Heather Dowell, SH26 Coordinator James
Hubbard, Strategic Services Manager Adrienne Lothery, Information Systems
Manager Chris Pena, City Attorney Matthew Boyle, and City Secretary Amy Shelley
City of Colleyville Page 7
City Council Minutes - DRAFT February 2, 2016
1.EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised
by public hearing or action items on the agenda
Section 551.071- Legal - Consultation with attorney regarding DART right-
of-way licenses and fees
Section 551.071 - Legal - Consultation with attorney on contemplated
litigation (Camden Lock LLC)
Section 551.071 - Legal - Consultation with attorney regarding litigation -
Lincoln et al v. City of Colleyville
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or
value of real property for City facilities
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from business
prospects that the City seeks to have locate, stay, or expand in the City and
with which the City is conducting economic development negotiations;
deliberate the offer of a financial or other incentive to a business prospect
Mayor Kelly explained the Executive Session had been called in accordance with
the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal,
Section 551.072, Real Estate, and Section 551.087, Economic Development. He
further explained there would be no decisions made or action taken during this
time. The meeting was recessed at 6:44 p.m. and reconvened at 6:45 p.m.
INVOCATION: Pastor Lanre Sobo, Glory House
PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle
2.EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-16-3956
This resolution was not needed.
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
Councilmember Mogged announced that Governor Abbot has declared today,
February 2, the first annual Chris Kyle day to honor his service to our country.
City of Colleyville Page 8
City Council Minutes - DRAFT February 2, 2016
Mayor Kelly announced the Citizen’s Fire Academy will begin on Thursday, March
10, and he encouraged citizens to apply to participate in the class. He stated seats
are limited. He added information is available on Colleyville’s website.
Recognition of the 2015 Colleyville Area Chamber of Commerce Leadership
Award Winner, Marty Wieder - Mayor David Kelly
Mayor David Kelly recognized Economic Development Director Marty Wieder for
being the recipient of the Colleyville Area Chamber of Commerce Leadership
Award. Director Wieder expressed his appreciation to City Council for their
support.
4. CONSENT: READING AND PUBLIC HEARING- Resolution R-16-3957
4a Approval of the minutes of the regular City Council meeting of January
19, 2016
4b Approval to use Voluntary Park Fund monies for the improvement of a
portion of the soccer practice fields at Pleasant Run Park in an amount
not to exceed $70,000
4c Approval of an Interlocal Agreement with Tarrant County for the
rehabilitation of Bedford Road, Bandit Trail, Reagan Road and Lowrie
Road and authorize the city manager to execute the agreement
Mayor Kelly read Resolution R-16-3957 in its entirety.
Parks Manager Heather Dowell presented item 4b and briefed the City Council.
Public Works Director Jeremy Hutt presented item 4c and briefed City Council.
Mayor Kelly expressed his appreciation to the Colleyville Soccer Association for
their participation in the soccer field improvements at the Pleasant Run Park.
Councilmember Wollin expressed her appreciation to staff with the presentation in
the Western Trails subdivision.
Mayor Kelly expressed his appreciation to the County for the partnership they
provide in projects.
Mayor Kelly opened the public hearing at 7:43 p.m.
There was no one present wishing to speak and Mayor Kelly closed the public
hearing at 7:43 p.m.
City of Colleyville Page 9
City Council Minutes - DRAFT February 2, 2016
Mayor Kelly made a motion to approve Resolution R-16-3957.
Councilmember Wollin seconded the motion.
The motion to approve carried by the following vote:
Aye: 7 – Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol
Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Nancy Coplen
5. ORDINANCE(S): FIRST READING AND PUBLIC HEARING
5a Ordinance O-16-1974
Consideration of an amendment to the PUDC-Planned Unit
Development Commercial zoning requirements on Abstract 180, of the
J.L Byas Survey, located at 1603 Hall-Johnson Road, Case ZC15-004
Mayor Kelly read the caption of Ordinance O-16-1974.
Community Development Director Abra Nusser presented this item and briefed the
City Council.
Mayor Kelly opened the public hearing at 7:54 p.m.
Tom Monks, applicant and property owner, was present to answer questions, but
did not present additional information.
There were no others wishing to speak and Mayor Kelly closed the public hearing
at 7:55 p.m.
Mayor Kelly asked Mr. Monks about the waiver requests and the necessity for
them. Mr. Monks replied these waivers are parallel with the original amendment,
and stated there are additional improvements from the original request. He stated
these are overall improvements from what currently exists, especially with
proposed landscaping.
Mayor Kelly stated having a concern about the appearances of the subject
property, in the event new development occurs adjacent to the service center. Mr.
Monks stated everything to be stored outside will not be visible from the street,
and the east side will look like a park.
Mayor Kelly asked Mr. Monks if any consideration has been given to running a
wood fence between the west and east side, or put the future fence by the shop to
put equipment behind it, as well as fence around the portable containers to create
a better visual impact. Mr. Monks replied there have been some discussion of
having a fence running north and south to separate the operations and the office,
but that is as far as it went.
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City Council Minutes - DRAFT February 2, 2016
Councilmember Mogged asked Mr. Monks if landscaping will be along the west side
of the proposed cul-de-sac. Mr. Monks replied yes.
Councilmember Mogged asked Mr. Monks if the iron fence will run along the entire
north side. Mr. Monks replied yes, there would be no public access to the property.
He stated the new office and landscaping will be seen from the cul-de-sac.
Councilmember Short asked Mr. Monks if he would want to limit access to the yard
where the equipment is stored. Mr. Monks replied they plan to have a gate, but
there is not a concern when the public accesses the property. He stated the
property is less secure now than it will be in the future.
Mayor Kelly stated his concern is the visibility adjacent to the proposed cul-de-sac
road. Mr. Monks stated he believes the landscaping will help with that concern.
Mayor Kelly stated the employee parking should be on an all-weather surface,
such as asphalt or concrete. Mr. Monks replied the employees are currently
parking on gravel. Mayor Kelly stated this request triggers additional standards,
such as the fire lane will also need to be asphalt or concrete, and the employee
parking should be the same. Mr. Monks stated the office staff, as well as the work
trucks, are used to parking on gravel, and have been for over 20 years. He added
he would like to continue with this.
Councilmember Coplen asked staff about the two variances relative to the front
yard and landscaping setbacks. Director Nusser replied one is the existing shop in
the northwest corner. She added the front yard setback, 19 feet, and the
reduction in the landscape buffer from 20 feet down to 10 feet; although the
applicant does provide more than 10 feet in multiple locations, he is requesting 10
feet. She added the front yard setback relative to the existing shop building, in
the northwest corner would need to be 40 feet south of the northern property line
to comply, and it is currently 19 feet away.
Mayor Pro Tem Taylor asked about the timeframe for the new building. Mr. Monks
replied as soon as possible, before the end of the year.
Councilmember Wollin asked Mr. Monks about the three additional portable
storage containers, and if they will go where the office is currently located. Mr.
Monks replied no, two are currently in the southwest corner, and two are currently
on the north side of the property, fairly close to the proposed cul-de-sac. He
stated the two by the proposed cul-de-sac would be moved to the southwest
corner.
Councilmember Wollin asked Mr. Monks if they will be taller than the current
portable containers. Mr. Monks replied no, they are below the fence line.
City of Colleyville Page 11
City Council Minutes - DRAFT February 2, 2016
Mayor Kelly stated he would like staff to provide photos of the property, from the
entrance, to have a visual of the approach to the property.
Mr. Monks stated he would like the existing Cottonwood trees to be saved during
the cul-de-sac construction.
This was a first reading, therefore, City Council did not take any action.
6. RESOLUTION(S): READING AND PUBLIC HEARING
6a Resolution R-16-3958
A resolution authorizing the Texas Coalition for Affordable Power
(TCAP) to negotiate an electric supply agreement for five
years effective January 1, 2018
Mayor Kelly read Resolution R-16-3958 in its entirety.
Strategic Services Manager Adrienne Lothery presented this item and briefed the
City Council.
Mayor Kelly asked staff what is currently being paid per kilowatt hour. Manager
Lothery replied a little higher than seven cents.
Mayor Kelly asked if this will lock in a rate for 2018-2022, no matter what
electricity costs are at that time. Manager Lothery concurred.
Mayor Kelly opened the public hearing at 8:21 p.m.
There was no one present wishing to speak and Mayor Kelly closed the public
hearing at 8:21 p.m.
Mayor Kelly made a motion to approve Resolution R-16-3958.
Councilmember Mogged seconded the motion.
The motion to approve carried by the following vote:
Aye: 7 – Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol
Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Nancy Coplen
7. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
Kathy Hadley, 204 Timberline Drive North, stated the following: she is pleased
with the businesses in the Colleyville Downs shopping center; the curb at Glade
Road across from Riverwalk Drive is being hit; the Jackson Road bridge at Bear
Creek is dangerous; questioned why all the changes in Colleyville such as the
City of Colleyville Page 12
City Council Minutes - DRAFT February 2, 2016
master plan and now the Charter; questioned about attorney fees discussed in Pre
Council; and stated everyone needs to do their due diligence in reading the City
Charter.
Bobby Lindamood, 4913 Jim Mitchell Trail West, expressed his appreciation to
Economic Development Director Marty Wieder for a job well done; stated having
concerns about the city attorney looking at his lawsuit; stated having concerns
about the City’s reputation relative to the comprehensive plan; and stated having
concerns for the wellbeing of his city.
8. REPORTS
Library Board Meeting Minutes - October 12, 2015
There was no discussion of this item.
9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR
FEBRUARY 2, 2016 - READING AND PUBLIC HEARING - RESOLUTION
R-16-3959
This resolution was not needed.
10. ADJOURNMENT
There being no further business before the City Council, Councilmember Coplen
motioned to adjourn. Mayor Kelly seconded.
Mayor Kelly adjourned the meeting at 8:33 p.m.
APPROVED BY A VOTE OF AYES, NAYS, AND ABSTENTIONS ON THIS THE
________ DAY OF _______________ _____.
Minutes taken and prepared by:
Amy Shelley, TRMC
City Secretary
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 5a Agenda Date 02/16/2016 Number Ordinance O-16-1974
Type Ordinance
Department Community Development
Title
Consideration of an amendment to the PUDC-Planned Unit Development Commercial
zoning requirements on Abstract 180, of the J.L Byas Survey, located at 1603 Hall-
Johnson Road, Case ZC15-004
Strategy Map Connection
There is no strategy map connection for this item.
Explanation
Second Reading and Public Hearing
At the February 2, 2016 City Council meeting one citizen registered their support for
the proposed request. No citizens wished to speak on the item.
City Council directed staff to provide photographs of the subject property looking south
from the adjacent property (City of Colleyville Service Center) to the north. The
photographs are attached for review.
First Reading and Public Hearing
Thomas Monks, the property owner, has submitted a request to amend the PUD-C –
Planned Unit Development Commercial zoning of 2.87 acres located at 1603 Hall-
Johnson Road. The applicant is proposing to construct a new office building, not
previously contemplated with the existing PUD-C, and a PUD-C amendment is required
for its construction.
Background. Attached Ordinance O-14-1904 was approved by the City Council on
February 4, 2014. It established the PUD-C zoning for the entire 2.87 acre site, and
permitted a landscaping business with outside storage named The Lawn Firm. The
PUD-C established provisions for building and site improvements. Ordinance O-14-
1904 required the property owner to bring all on-site non-conformities into compliance
within one year of approval.
The property owner has addressed all items originally discussed, with the exception of
the fire lanes and access, which are currently in progress. The proposed PUD-C
amendment seeks to resolve the remaining non-conformities on the subject property,
and allow for the construction of a new office building. When the PUD-C was
considered previously, construction of a new building was not a component of the
request. Therefore, the requested amendment re-opens the case, and all waivers
City Council Agenda Briefing 5a
City of Colleyville Page 2
previously granted for consideration. As such, all non-conformities with the Land
Development Code are highlighted as waivers, and noted below for reference and
consideration, even though all but one waiver was previously approved (portable
storage containers).
Statement of Planning Objectives. The property owner has provided a written
Statement of Planning Objectives, which has been used for drafting the proposed PUD-
C ordinance amendment for the subject property. The Statement of Planning
Objectives describes the nature of the proposed development, including a development
schedule, and it outlines the goals of the amendment. A copy of the Statement of
Planning Objectives is attached to this agenda briefing.
Development Standards. The proposed amendment includes a detailed site plan,
landscape plan, and building elevations. These documents identify the location of all
existing and proposed structures, fire lanes, point of access, screening, buffer zones,
existing and proposed landscaping, a future detention pond, and required public
improvements.
Based on the site plan submitted, the development will consist of one lot, totaling
approximately 2.87 acres with two permanent structures, one existing and one
proposed. An existing shop building is proposed to remain, and a new 2,993 square-
foot office building for the landscaping business is proposed to be constructed to
replace the temporary office trailer currently on the site. The temporary office trailer
currently on the site will need to be removed within one year of Certificate of
Occupancy of the new building. Also, proposed to remain on-site are a greenhouse,
chicken coop, four portable storage containers, and un-enclosed outside storage.
WAIVER CONTINUATION: The applicant is proposing to maintain the current allowance
from the existing PUD-C of outside storage of equipment, supplies, and materials, as
long as they are a minimum of 25 feet away from any adjacent properties zoned or
used for residential or educational purposes. Outside storage was previously
considered and approved on this site and the provision was added to the PUD-C at that
time, although outside storage is only prohibited for large commercial buildings.
The proposed site features comply with the minimum dimensions and setbacks
established for the PUD-C zoning district as follows, except the required front yard
setback (detailed further below):
Lot size: 7,200 square feet
Lot width: 70 feet
Lot depth: 115 feet
Front yard setback: 40 feet (modification requested, see below)
Side yard setback: 10 feet
Rear yard setback: 10 feet
City Council Agenda Briefing 5a
City of Colleyville Page 3
Front Setback: PUD-Cs require a minimum 40-foot front yard setback. The existing
shop is proposed to remain and is located approximately 19 feet from the front
property line. The applicant is proposing to maintain the existing 19-foot front yard
setback. Due to the physical location of the lot and structure (behind the City’s Public
Works Service Center), the existing shop is not visible from Hall-Johnson Road, and
the front yard setback does not provide any buffering from adjacent streets or
residential property.
WAIVER CONTINUATION: The applicant is proposing a minimum 19-foot front yard
setback versus the 40-foot setback required. The existing 19-foot setback was
approved with the current PUD-C.
Parking: Based on the parking requirements of the Land Development Code, a total of
10 parking spaces are required for a general business office, and 10 striped and paved
spaces are proposed. Per section 3.29.1 of the Land Development Code:
“All parking spaces, aisles, and maneuvering areas shall be constructed of an all-
weather surface composed of concrete, asphalt, brick, or paving stone. Such
paving shall meet the minimum construction standards contained in the
Colleyville Building Code. Such all-weather surface shall be provided for all
parking spaces, whether enclosed or unenclosed, and shall be connected by an
all-weather surface driveway to a street or alley. Rock, gravel, and dirt parking
surfaces are prohibited.”
The applicant is proposing to maintain current gravel parking areas, identified on the
site plan, for employee and company vehicle parking, but to provide the 10 striped and
paved parking spaces for customers.
The existing gravel parking areas do not meet the all-weather surface requirement.
Due to the nature of the existing business, staff recognizes the need to provide
additional parking for employees and associated business vehicles on-site. The
applicant has stated that since the landscaping business does not operate in inclement
weather, ruts and other damage to gravel parking areas are not prevalent. Although
the existing gravel parking surfaces are non-compliant, the addition of 10 striped and
paved parking spaces for customers will be an improvement to the existing conditions
on-site, and the existing gravel parking surfaces should not adversely impact adjacent
properties.
WAIVER CONTINUATION: The applicant is proposing gravel parking areas, in addition
to 10 striped and paved parking spaces, for employee and company vehicle parking,
versus the required all-weather surface.
Screening and Buffering: Per Section 3.26 of the Land Development Code, an eight-
foot, decorative, masonry wall is required to screen non-residential land uses from
residential land uses. The applicant has requested to maintain the existing six-foot and
City Council Agenda Briefing 5a
City of Colleyville Page 4
eight-foot wooden fences along the southern and eastern property lines where
residential adjacency exists, as illustrated on the proposed zoning exhibits. The wood
fences are well-maintained and in good condition.
Many large, mature trees exist along each of the property lines, and the applicant has
stated that although no tree removal is proposed with the site improvements, the
installation of a masonry wall could damage or kill many of the mature trees along the
required area of the wall that are currently providing natural screening between the
subject property and adjacent residential uses.
WAIVER CONTINUATION: The applicant is proposing to keep the existing wood fences
(six and eight feet tall) instead of the required eight-foot, decorative, masonry wall
along the southern and eastern property lines.
Section 3.26 of the Land Development Code requires all waste, garbage, compacting,
and recycling containers to be fully enclosed by a decorative masonry wall and gate
that matches the exterior wall of the primary structure on the property where the
container is located. The applicant is proposing a dumpster on a concrete pad on the
northern portion of the subject property without a screening enclosure. The dumpster,
in its proposed location, would be visible from the adjacent property to the north, and
from the access drive to the subject property.
WAIVER CONTINUATION: The applicant is proposing to provide an un-enclosed
dumpster on a concrete pad, instead of providing a decorative masonry wall with gate
as required.
Chapter 4 of the Land Development Code requires a minimum 20-foot wide landscape
buffer for any development in a PUD-C which abut districts zoned residential; in this
case, along the southern and eastern property lines. The buffer is required to consist
of “live plant material of the evergreen variety which is expected to grow to six feet in
height in two years, a minimum of three feet in height at the time of installation, and
planted on six-foot centers, for the entire distance along which the development abuts
the residential district.”
The applicant is proposing a minimum 10-foot landscape buffer, with many areas
providing substantially more than 10 feet of landscaping along the required greenbelt
area. There are a significant number of mature trees along the perimeter of the subject
property that provide natural screening, and the applicant is also proposing to plant
additional evergreen trees to increase screening and buffering of land uses as shown
on the proposed Landscape Plan Exhibit. The existing wooden fences and mature trees,
along with the addition of many trees and shrubs as detailed further below, should
provide an improvement to the screening and buffering currently between the subject
property and adjacent residential uses.
WAIVER CONTINUATION: The applicant is proposing a minimum 10-foot wide
City Council Agenda Briefing 5a
City of Colleyville Page 5
landscape buffer along the southern and eastern property lines, versus the minimum
20-foot landscape buffer required.
Portable Storage Containers: The subject property is currently housing multiple
portable storage containers. Section 3.24 of the Land Development Code generally
stipulates that there can be a maximum of one portable storage container per
property, and that it cannot remain at a property in any zoning district in excess of 30
consecutive days, more than once per year. In addition, they are required to be placed
on an asphalt or concrete surface (or a gravel surface is permitted if the portable
storage structure is located behind the principal structure).
The applicant is requesting to allow for a maximum of four portable storage containers
to remain on-site, on grassed areas, for storage indefinitely. Additional permanent
structures, complying with the Land Development Code’s Commercial Design
Standards, could be proposed to accommodate permanent storage needs.
NEW WAIVER REQUEST: The applicant is proposing four portable storage containers on
non-permitted surfaces indefinitely, versus the maximum allowed one portable storage
container on an approved surface for a maximum of 30 days per year.
Access. Access to the site is currently provided by a dirt/gravel road, traversing
through the City of Colleyville’s Public Works Service Center. Future plans to construct
improved access to the site are underway and will be required prior to filing a plat for
record.
Open Space. Section 3.23 of the Land Development Code requires a minimum of 20
percent open space for all Planned Unit Development (PUD) Districts. The applicant has
stated that there is approximately 57 percent open space provided. With the required
perimeter landscape buffer, the proposed landscaped areas on the interior of the site,
and the large area reserved for detention, there will be substantially more than 20
percent open space on the subject property. The applicant will be required to provide
the designation of the open space areas on an associated plat, prior to the issuance of
a building permit. The guarantee of preservation and maintenance of the common
open space, as required by Section 3.23 of the Land Development Code, must be
provided on the associated plat through the necessary covenants, restrictions, and/or
notes.
Landscaping. The applicant has submitted a landscape plan that includes the
addition of approximately 23 trees, 169 shrubs, additional groundcover, and seasonal
color. Many of the proposed plantings are to comply with minimum landscaping
standards, and the landscaping depicted on the plan exceeds the minimum
requirements of the Land Development Code. The applicant has noted that the
landscaping improvements are intended to be utilized as a showcase for customers
seeking landscape design services from the business. The addition of landscaping to
the site will provide an improvement to the existing site conditions.
City Council Agenda Briefing 5a
City of Colleyville Page 6
Drainage. The applicant is proposing to install a detention pond on the eastern side of
the subject property to meet the City’s drainage requirements. The pond area is
proposed to be over-sized to accommodate regional detention needs, including
possible drainage from the adjacent Public Works Service Center, in the future. Should
drainage not be coordinated between the two properties, the applicant can size the
pond to comply with drainage requirements for the proposed development only.
Exterior Building Elevations. The applicant has submitted exterior building
elevations and are attached to the proposed rezoning request for consideration. The
proposed building will utilize stucco as the primary building material, with brick accents
and a standing seam metal roof. Architectural elements including a recessed entryway,
metal awnings, and dormer windows are proposed.
Chapter 6 of the Land Development Code requires a minimum score of 30 points for all
commercial zoning classifications, with the exception of PUD and SUP districts. These
developments may obtain approval of higher or lower values as authorized by the City
Council. Although the applicant is proposing to meet the minimum design score of 30
points for the new proposed building, the applicant is requesting for the existing
building to remain as is.
Trails. According to the Colleyville Pathways Plan, no trail connections are planned or
proposed for the property.
Platting. The subject property will be required to be platted prior to the issuance of a
building permit on the subject property.
Surrounding Development Trends. The properties directly to the north are zoned
Agricultural (AG) and Light Manufacturing (ML) and are occupied by the City of
Colleyville’s Public Works Service Center. Property to the west is zoned Shopping
Center (CC-2) and currently occupied by the Waypoint Montessori School. Property to
the south is zoned Single Family Residential (R-20) and developed with single family
homes. Property to the east is zoned Planned Unit Development – Residential (PUD-R)
and developed with single family residential uses.
Development Fees. Water, sewer, and roadway impact fees are due at the time of
building permit issuance and will be required for this development. Fees are calculated
as described in Chapter 13 of the Land Development Code.
Comprehensive Plan. The City’s comprehensive plan, Destination Colleyville,
designates this property for future commercial uses. The proposed development is
consistent with the future land use map, and the comprehensive plan does not propose
to change the existing land use on the subject property.
Public Notification. Staff notified 19 property owners within 200 feet of the subject
City Council Agenda Briefing 5a
City of Colleyville Page 7
property as well as any Homeowners’ Associations within 500 feet regarding this
request. Grapevine-Colleyville ISD, where the subject property is located, was notified
per State law. Notice was published in theFort Worth Star-Telegram as required by
state law and the Land Development Code. Three speaker cards were submitted at the
Planning and Zoning Commission meeting in support of the request, and three letters
of opposition have been received (including one from an adjacent homeowners
association). Approximately 2.8 percent of the opposition is within 200 feet of the
subject property.
Planning and Zoning Commission Recommendation.The Planning and Zoning
Commission recommended approval of this request at the January 11, 2016 meeting
by a vote of 7-0 with the following conditions: 1) approve staff recommendations 1-4
and 6; 2) a decorative masonry wall will be required around the dumpster on three
sides (west, north, and east) however, no metal gate will be required on the enclosure;
3) allow four portable storage containers for an indefinite timeframe, in the southwest
corner of the subject property, to be located a minimum of 25 feet from any adjacent
residential zoned property, on an approved surface (gravel, asphalt, or concrete), to be
relocated within one year of issuance of Certificate of Occupancy for the new building.
Summary. The property owner has addressed all items originally discussed in the
existing PUD-C, with the exception of the fire lanes and access, which are currently in
progress. The proposed PUD-C amendment seeks to resolve the remaining non-
conformities on the subject property, and plan for an additional office
building. However, based on the information received to date, the current proposal
does not meet all of the standards required by the Land Development Code.
Staff recognizes the unique nature of the business operations on this site, along with
the unique location of the site with limited access. Although the proposed rezoning
request is consistent with the City’s comprehensive plan, staff recommends denial of
the proposed rezoning request due to technical non-compliance with the Land
Development Code. Listed below are the waivers associated with this request:
1. WAIVER CONTINUATION: The applicant is proposing to maintain the current
allowance from the existing PUD-C of outside storage of equipment, supplies, and
materials, as long as they are a minimum of 25 feet away from any adjacent properties
zoned or used for residential or educational purposes. Outside storage was previously
considered on this site and the provision was added to the PUD-C at that time,
although outside storage is only prohibited for large commercial buildings.
2. WAIVER CONTINUATION: The applicant is proposing a minimum 19-foot front yard
setback versus the 40-foot setback required. The existing 19-foot setback was
approved with the current PUD-C.
3. WAIVER CONTINUATION: The applicant is proposing gravel parking areas, in
City Council Agenda Briefing 5a
City of Colleyville Page 8
addition to 10 striped and paved parking spaces, for employee and company vehicle
parking, versus the required all-weather surface.
4. WAIVER CONTINUATION: The applicant is proposing to keep the existing wood
fences (six and eight feet tall) instead of the required eight-foot, decorative, masonry
wall along the southern and eastern property lines.
5. WAIVER CONTINUATION: The applicant is proposing to provide an un-enclosed
dumpster on a concrete pad instead of providing a decorative masonry wall with gate
as required.
6. WAIVER CONTINUATION: The applicant is proposing a minimum 10-foot wide
landscape buffer along the southern and eastern property lines versus the minimum
20-foot landscape buffer required.
7. NEW WAIVER REQUEST: The applicant is proposing four portable storage containers
on non-permitted surfaces indefinitely, versus the maximum allowed one portable
storage container on an approved surface for a maximum of 30 days per year.
Financial Impact
There is no financial impact to the City.
Recommendation
Denial
Attachments
1.Location and Zoning Map
2.Aerial
3.Future Land Use Map
4.Buffer Map
5.Statement of Planning Objectives
6.Letters of Opposition
7.Site Plan Exhibit
8.Landscape Plan Exhibit
9.Landscape Screening Exhibit
10.Elevations Exhibit
11.Opposition Map
12.Notification List
13.Speaker Cards - January 11, 2016 Planning and Zoning Hearing
14.Speaker Card - February 2, 2016 - City Council
15.Site Photos
16.Existing Ordinance - O-14-1904
17.Ordinance O-16-1974
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Case ZC15-004
1603 Hall-Johnson Road
Subject Property
Location and Zoning Map
Legend
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Parcels
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Case ZC15-004
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Case ZC15-004
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Future Land Use Map
Legend
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Case ZC15-004
1603 Hall-Johnson Road
Subject Property
Legend
Properties within 200 feet
Subject Property
Parcels
City Limit
Buffer Map
1603 Hall Johnson Road P.O. Box 1377 Colleyville, Texas 76034-1377
817-545-6396 Fax: 817-358-0768 www.thelawnfirm.com
February 9, 2015
STATEMENT OF PLANNING OBJECTIVES
The Lawn Firm, Inc. is seeking to upgrade and expand its current office space. Our existing office consist of a temporary office trailer and three
offices located in the shop building. The trailer is currently in need of repair at we estimate that it is reaching the end point of its useful life as an
office. Due to expansion limitations and the temporary nature of the building, The Lawn Firm has contracted an Architect to design a new,
permanent single story structure for The Lawn Firm office staff. While a new structure would greatly benefit The Lawn Firm, the new office
building will also allow the removal of the office trailer. Ordinance 0-14-1904 required The Lawn Firm to install a fire lane to the existing office
trailer and shop building along with several other improvements. Under the approved ordinance, the fire lane design greatly reduces the useable
space of the western tract. The Lawn Firm has developed a site plan with the new building, fire lane, parking and operational space that maximizes
the use of the western tract. Consolidating operations to the western tract will allow for future development or expansion options.
DEVELOPMENT SCHEDULE
The Lawn Firm is anticipating funding and zoning changes to be approved within 6 months with construction immediately following. Construction
of the building and site improvements is estimated to take 12-months from beginning of construction.
STATEMENT OF PLANNING OBJECTIVES
It is not believed that the proposed development will impact current economic development. The use of the property will not change.
TRAFFIC IMPACT ANALYSIS
It is not believed that the proposed development will impact current traffic. The use of the property will not change.
DRAINAGE ANALYSIS
It is not believed that the proposed development will impact current site drainage. The proposed structure and fire lane are situated in the center of
the property, with large expanses of porous surfaces on all sides. Current measures in place to control and direct surface runoff will not be impacted
by the proposed development.
Statement of Planning Objectives
1
Taci Wrisley
From:Nelson
Sent:Saturday, January 9, 2016 9:03 AM
To:Taci Wrisley
Subject:Zoning Case ZC15-004
Representing the Stonecrest Estates Homeowners Associate , concerning the zoning case: ZC15‐004 from Applicant
Thomas Monks our HOA strongly protests the proposed change in Zoning Case
Nelson Thibodeaux, President
Letters of Opposition
1
Taci Wrisley
From:
Sent:Saturday, January 9, 2016 12:01 PM
To:Taci Wrisley
Subject:Protest of Zoning Change Request at 1603 Hall Johnson Road
Hello Taci,
I'm contacting you in regards to the zoning change request at 1603 Hall Johnson Rd. My husband
and I do not support the potential zone change and would like to protest the request.
Best,
Enrique and Joellyn Carmona
1700 Crestedge Ct.
Colleyville Texas
76034
Letters of Opposition
1
Taci Wrisley
From:Gregory S Wilkison
Sent:Tuesday, December 29, 2015 7:11 PM
To:Taci Wrisley
Subject:Written Formal Protest
Attention: Taci Wrisley
Zoning Case Number ZC15-004
Applicant: Thomas Monks
Location: 1603 Hall-Johnson Road
Property Description: Abstract 180, of the J.L. Byas Survey
Please accept this as our WRITTEN PROTEST to this change.
Sincerely,
Gregory and Jean Wilkison
5412 Coventry Court
Colleyville, TX 76034
(817) 602-7757
Letters of Opposition
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Total Land Area in Buffer (Includes R.O.W): 422539.48239 Sq Ft / 9.7001 Total Acres Total Land Area Opposed (within 200 ft Notice Area): 11879.113718 Sq. Ft/ 0.272 Total AcresPercent of Land Opposed (within the 200 ft. Notice Area): 2.81%
1603 Hall-Johnson R-20 Zoning Change ZC15-004
Updated 1/25/16
²0 125 250 375 50062.5 Feet
1603 1603
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200 Ft Buffer
Properties within the 200ft Buffer
Properties Opposed
City Parcels
Opposition Map
Owner Name Owner Address Owner City Owner State Owner Zip Situs Address
BROWN, DANA KAY 5500 COVENTRY CT COLLEYVILLE TEXAS 76034 5500 COVENTRY CT
ANNIS, BARNARD H 5604 COVENTRY CT COLLEYVILLE TEXAS 76034 5604 COVENTRY CT
ERICKSON, CHAD 5508 COVENTRY CT COLLEYVILLE TEXAS 76034 5508 COVENTRY CT
COX, GEORGE B 1602 KINGSWOOD LN COLLEYVILLE TEXAS 76034 1602 KINGSWOOD LN
WILLIAMSON, JEFF 5509 JANET LN COLLEYVILLE TEXAS 76034 5509 JANET LN
SANDERSON, WILFORD 5408 COVENTRY CT COLLEYVILLE TEXAS 76034 5408 COVENTRY CT
WILKISON, GREGORY S 5412 COVENTRY CT COLLEYVILLE TEXAS 76034 5412 COVENTRY CT
SAIYED, FARID 1600 KINGSWOOD LN COLLEYVILLE TEXAS 76034 1600 KINGSWOOD LN
MONKS, FRED PO BOX 1377 COLLEYVILLE TEXAS 76034 1605 HALL JOHNSON RD
GOLDEN, DENNIS A 1606 KINGSWOOD LN COLLEYVILLE TEXAS 76034 1606 KINGSWOOD LN
NELSON, MICHAEL JAY 5600 COVENTRY CT COLLEYVILLE TEXAS 76034 5600 COVENTRY CT
HENDRIX, TERRY L 1610 KINGSWOOD LN COLLEYVILLE TEXAS 76034 1610 KINGSWOOD LN
HINES, BRENT A 5504 COVENTRY CT COLLEYVILLE TEXAS 76034 5504 COVENTRY CT
MONKS, FRED PO BOX 1377 COLLEYVILLE TEXAS 76034 1605 HALL JOHNSON RD
COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE TEXAS 76034 1601 HALL JOHNSON RD
COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE TEXAS 76034 1601 HALL JOHNSON RD
ROTH, THOMAS R 6909 MEADE DR COLLEYVILLE TEXAS 76034 5512 COVENTRY CT
ROOYEN, DANIEL V 1604 KINGSWOOD LN COLLEYVILLE TEXAS 76034 1604 KINGSWOOD LN
BARBARA GORDON MONTESSORI SCHL 1513 HALL JOHNSON RD COLLEYVILLE TEXAS 76034 1513 HALL JOHNSON RD
MONKS, FRED 1608 KINGSWOOD LN COLLEYVILLE TEXAS 76034 1608 KINGSWOOD LN
STONE CREST ESTATES PO BOX 332 COLLEYVILLE TEXAS 76034 COURTESY NOTICE
KINGSWOOD ESTATES PO BOX 978 COLLEYVILLE TEXAS 76034 COURTESY NOTICE
GRAPEVINE-COLLEYVILLE ISD 3051 IRA E. WOODS AVE.GRAPEVINE TEXAS 76051 STATE LAW REQUIRED
THOMAS MONKS PO BOX 1377 COLLEYVILLE TEXAS 76034 APPLICANT
Public hearing notices were mailed
Wednesday, December 23,2015 by Taci
Wrisley
Notification List
Speaker Cards - Support
Speaker Cards - Support
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ORDINANCE 0-14-1904
AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE CITY
OF COLLEYVILLE, TEXAS, BY AMENDING THE OFFICIAL ZONING MAP
AND CHANGING THE ZONING ON 2.8 ACRES LOCATED IN THE J.L.
BYAS SURVEY, ABSTRACT 180, FROM THE AG-AGRICULTURAL
ZONING DISTRICT TO THE PUD-C-PLANNED UNIT DEVELOPMENT
COMMERCIAL ZONING DISTRICT; PROVIDING A SAVINGS CLAUSE;
PROVIDING FOR INJUNCTIVE RELIEF; PROVIDING A SEVERABILITY
CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM
OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Colleyville has received an application for a rezoning
under Case No. ZC13-020; and
WHEREAS, the City of Colleyville deems it necessary, for the purpose of
promoting the health, safety, morals, or general welfare of the
City to enact a new zoning ordinance; and
WHEREAS, the City Council has appointed a Planning and Zoning
Commission to recommend the boundaries of the various
original zoning districts and appropriate regulations be enforced
therein and to recommend a new zoning ordinance; and
WHEREAS, the Planning and Zoning Commission has divided the City into
districts and has prepared regulations pertaining to such
districts in accordance with a comprehensive plan designed to
lessen congestion in the streets; to secure safety from fire,
panic, and other dangers; to promote health, general welfare;
to provide adequate light and air; to prevent the overcrowding
of land; to avoid undue concentration of population; to
facilitate the adequate provision of transportation, water,
sewerage, schools, parks and other public requirements; and
WHEREAS, the Planning and Zoning Commission, has given reasonable
consideration, among other things, to the character of the
districts and their peculiar suitability for particular uses, with a
view to conserving the value of buildings and encouraging the
most appropriate use of land throughout the City; and
WHEREAS, the Planning and Zoning Commission of the City of Colleyville
and the City of Colleyville City Council, in compliance with the
Charter of the City of Colleyville, and State Law with reference
to changes to zoning classifications under the Zoning Ordinance
Regulations and Zoning Map, having given the requisite notices
Existing Ordinance
Ordinance 0-14-1904
Page 2 of 6
by publication and otherwise, and after holding due hearings
and affording a full and fair hearing to all the property owners
generally, and to the persons interested and situated in the
affected area and in the vicinity thereof, the governing body of
the City of Colleyville is of the opinion that said change in
zoning should be made.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT all the foregoing premises and findings are found to be true
and correct and are incorporated into the body of this ordinance
as if copied in their entirety.
Sec. 2. THAT the Comprehensive Zoning Ordinance of the City of
Colleyville, Texas, be, and the same is hereby amended by
changing the zoning on 2.8 acres located in the J.L. Byas Survey,
Abstract 180, from the AG-Agricultural zoning district to the PUD-
C-Planned Unit Development Commercial zoning district, as
depicted in the attached Exhibit "A", and as described in Exhibit
B11.
Sec. 3. THAT the Official Zoning Map of the City of Colleyville be
amended to incorporate the zoning change approved herein.
Sec. 4. THAT the above described tract of land shall be subject to the
following conditions:
1. GENERAL
a. The purpose of this PUD-C is for a landscaping business
with outside storage named The Lawn Firm.
b. The proposed development is subject to all the regulations
contained in the Land Development Code, except as
amended by this ordinance.
2. BUILDING AND SITE COMPLIANCE PROVISIONS
a. The developer shall submit and receive approval from the
City, a minor plat, in accordance with the requirements of
the Land Development Code prior to development of this
PUD-C.
Existing Ordinance
Ordinance 0-14-1904
Page 3 of 6
b. No later than 60 days from the date of approval of this
ordinance, the applicant shall allow an independent, third
party inspector, contracted by the City, to perform a
comprehensive inspection of the site and buildings and
provide a detailed report of all outstanding code compliance
issues. The cost of this inspection shall be paid by the
applicant. All specific life/safety, fire, and ADA code issues
identified in the report shall be addressed and brought into
compliance with all current applicable City codes no later
than 180 days from the approval date of this ordinance.
The final determination of compliance with this section shall
be made by the Community Development Director through
the issuance of a temporary Certificate of Occupancy.
Failure to meet the requirements of this section shall be
considered a violation of this ordinance.
c. Notwithstanding any additional requirements in this
ordinance, no later than one year from the date of approval
of this ordinance, all site specific issues governed by the
Land Development Code shall be brought into compliance
with all current Land Development Code requirements
except for the following chapters and provisions: The
building location, setback, screening and parking provisions
of Chapter 3-Land Use, Chapter 4-Landscaping and
Buffering, Chapter 6-Commercial Design Standards.
3. PERMITTED USES
a. The purpose of this PUD-C is for a landscaping contractor
with outdoor storage as specifically allowed in this
ordinance.
4. DEVELOPMENT CONDITIONS
a. Outdoor storage of equipment, supplies and materials is
hereby permitted provided all outdoor storage is kept a
minimum of 25 feet away from any adjacent properties
zoned or used for residential or educational purposes. This
provision shall become effective no later than one year
from the date of approval of this ordinance. Outdoor
storage of any hazardous materials shall meet all City and
State requirements effective upon the passage of this
ordinance.
Existing Ordinance
Ordinance 0-14-1904
Page 4 of 6
b. The regulations for the CN-Neighborhood Commercial
District shall be applicable to this PUD-C, except where
modified by the provisions of this ordinance.
c. The hours of operation for any business allowed on the
subject property shall be limited to daylight hours only,
Monday through Saturday.
d. All lighting on site shall be directed away from adjacent
residential properties and illumination shall not exceed 0.5
foot candles as measured at any adjacent residential
property line.
e. Fire lane access to all structures on the subject property
shall be consistent with Exhibit "C" and shall, otherwise,
meet the minimum requirements of the Land Development
Code no later than one year from the date of approval of
this ordinance with final approval required by the Fire
Marshal.
f. If the property changes ownership or use, then a detailed
site plan will be required and shall include any new
buildings access easements, parking areas, landscape
buffers, and other improvements being proposed in
accordance with the Land Development Code.
Sec. 5. THAT the above described tract of land shall be used only in the
manner and for the purposes provided by the Comprehensive
Zoning Ordinance of the City of Colleyville as heretofore
amended, and as amended herein.
Sec. 6. THAT any person, firm or corporation violating any of the
provisions or terms of this ordinance shall be subject to the same
penalty as provided for in the Comprehensive Zoning Ordinance
of the City of Colleyville, and upon conviction shall be punishable
by a fine not to exceed the sum of Two Thousand Dollars
2,000.00) for each offense.
Sec. 7. THAT if any section, paragraph, subdivision, clause, phrase or
provision of this ordinance shall be judged invalid or
unconstitutional, the same shall not affect the validity of this
ordinance as a whole or any portion thereof other than that
Existing Ordinance
Ordinance 0-14-1904
Page 5 of 6
portion so decided to be invalid or unconstitutional.
Sec. 8. THAT in addition to and accumulative of all other penalties, the
City shall have the right to seek injunctive relief for any and all
violations of this ordinance.
Sec. 9. THAT it has been found that there has been a change in
conditions in the above described property, it is now necessary
that it be given the above zoning classification in order to permit
its proper development and in order to protect the public
interest, comfort and general welfare, and requires that this
ordinance shall take effect immediately from and after its
passage.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the 7th day of
January 2014.
The second reading and public hearing being conducted on the 21st day of
January 2014.
PASSED AND APPROVED by the City Council of the City of Colleyville,
Texas, on this the 46 day of r=ttrccay 2014.
ATTEST: CITY OF COLLEYVILLE
6
al 6 C s\
Amy elley, TRMC David Kelly
City Secretary Mayor
APPROVED AS TO FORM AND LEGALITY:
INtsh k.
Matthew C. G. Boyle •
City Attorney
Existing Ordinance
Exhibit "A" - Location and Zoning Map
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Existing Ordinance
Exhibit B - Legal Description
Tract 1
BEING a tract of land out of the J. L. BYAS SURVEY, ABST. #180 in Tarrant County, Texas,
and more particularly described as a portion of a 9.315 acre tract out of said survey
recorded in the name of Joe B. Harrison in Vol. 2850, Page 467, Deed Records, Tarrant
County, Texas and being described by metes and bounds as follows:
BEGINNING at a pipe, said pipe being the Southwest corner of said 9.315 acre tract;
THENCE North 00 deg. 18 min. East along the West line of said 9.315 acre tract 246.7 ft to
an iron pin for corner;
THENCE South 89 deg. 45 min. East 241.2 ft to an iron pin for corner in the West line of a
4.965 acre tract of land recorded in the name of Ronald R. Robertson in Vol. 5398, Page 58,
Deed Records, Tarrant County, Texas;
THENCE South 00 deg. 11 min. West along the West line of said 4.965 acre tract 246.7 ft to
an iron pin for corner in the South line of said 9.315 acre tract;
THENCE North 89 deg. 45 min. West along the South line of said 9.315 acre tract and along
a fence 241.7 feet to the POINT OF BEGINNING and containing 1.367 of land, more or less;
Tract 2
BEING 1.482 acres, more or less, situated in the J. L. BYAS SURVEY, ABSTRACT #180,
Tarrant County, Texas, being a portion of a 4.965 acre tract described in Deed from Ronald
R. Roberson to R. Sam Culbertson dated April 13, 1984, recorded in Volume 8382, Page 744
of the Deed Records of Tarrant County, Texas, SAVE AND EXCEPT 3.483 acre of said
property as described in Partial Release of Lien executed by Lloyd Winsworth dated
November 20, 1985, recorded in Volume 8382, Page 760 of the Deed Records of Tarrant
County, Texas, all as more particularly described following:
BEING a 4.965 acre tract of land out of the J. L. BYAS SURVEY, ABSTRACT #180, Tarrant
County, Texas, and being a part of a 9.315 acre tract of land conveyed to J. B. Harrison and
wife by deed recorded in Volume 2850, Page 467, Deed Records of Tarrant County, Texas
described by metes and bounds as follows:
BEGINNING at an iron pin at the Southeast corner of said 9.315 acre tract, said point being
216.67 feet North of the S.E. Corner of said J. L. Byas Survey;
THENCE West 271.0 feet to an iron pin for corner;
THENCE North 00 degrees 11 minutes E, 794.0 feet to an iron pin in the South ROW line of
the Hall-Johnson Road;
THENCE along said ROW line S 88 degrees 45 minutes E, 43.73 feet, said point being the
beginning of a curve to the left having a radius of 896.0 feet, and continuing along said
curve a distance of 227.27 feet to
an iron pin;
Existing Ordinance
Exhibit B - Legal Description (Continued)
THENCE S 00 degrees 23 minutes E 828.5 feet to the place of beginning, containing 4.965
acres of land, more or less;
SAVE AND EXCEPT THE FOLLOWING:
Being a tract of land out of the J. L. BYAS SURVEY, ABSTRACT NO. 180 in Tarrant County,
Texas, being part of a 9.315 acre tract of land conveyed to J. B. Harrison, et ux, recorded in
Volume 2850, Page 467, Deed Records of Tarrant County, Texas;
BEGINNING at an iron pin 457.13 feet North and 270.23 feet West of the Southeast Corner
of the J. L. Byas, Abstract No. 180 in Tarrant County, Texas;
THENCE North 0 degrees 11 minutes East 553. 54 feet to an iron pin in the South line of the
Hall Johnson Road;
THENCE with said South line, South 88 degrees 45 minutes East 43.73 feet to an iron pin at
the beginning of a curve to the left;
THENCE with said curve to the left, with a radius of 2804.37 feet and a central angle of 4
degrees 42 minutes 15 seconds a distance of 230.06 feet to an iron pin;
THENCE South 0 degrees 33 minutes 55 seconds West 582.21 feet to an iron pin;
THENCE South 89 degrees 21 minutes 17 seconds West 267.44 feet to the place of
beginning, containing 3.483 acres of land, more or less (151.73835 square feet).
Existing Ordinance
Exhibit C - Fire Access Plan
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Existing Ordinance
ORDINANCE O-16-1974
AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY
OF COLLEYVILLE, TEXAS, AS HERETOFORE AMENDED; BY AMENDING
ORDINANCE O-14-1904; BY AMENDING THE OFFICIAL ZONING MAP
AND CHANGING THE ZONING ON 2.87 ACRES LOCATED IN THE J.L.
BYAS SURVEY, ABSTRACT 180, FROM THE PUD-C-PLANNED UNIT
DEVELOPMENT COMMERCIAL ZONING DISTRICT TO THE PUD-C-
PLANNED UNIT DEVELOPMENT COMMERCIAL ZONING DISTRICT;
PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO
THOUSAND DOLLARS ($2,000.00); AND PROVIDING AN EFFECTIVE
DATE
WHEREAS, the City of Colleyville has received an application for rezoning
under Case No. ZC15-004; and
WHEREAS, the City of Colleyville deems it necessary, for the purpose of
promoting the health, safety, morals, or general welfare of the
City to enact a new zoning ordinance; and
WHEREAS, the City Council has appointed a Planning and Zoning
Commission to recommend the boundaries of the various
original zoning districts and appropriate regulations be enforced
therein and to recommend a new zoning ordinance; and
WHEREAS, the Planning and Zoning Commission has divided the City into
districts and has prepared regulations pertaining to such
districts in accordance with a comprehensive plan designed to
lessen congestion in the streets; to secure safety from fire,
panic, and other dangers; to promote health, general welfare;
to provide adequate light and air; to prevent the overcrowding
of land; to avoid undue concentration of population; to
facilitate the adequate provision of transportation, water,
sewerage, schools, parks, and other public requirements; and
WHEREAS, the Planning and Zoning Commission, has given reasonable
consideration to, among other things, the character of the
districts and their peculiar suitability for particular uses, with a
view to conserving the value of buildings and encouraging the
most appropriate use of land throughout the City; and
WHEREAS, the Planning and Zoning Commission of the City of Colleyville
and the City of Colleyville City Council, in compliance with the
Charter of the City of Colleyville, and State Law with reference
to changes to zoning classifications under the Zoning Ordinance
Regulations and Zoning Map, having given the requisite notices
Ordinance O-16-1974
Page 2 of 6
by publication and otherwise, and after holding due hearings
and affording a full and fair hearing to all the property owners
generally, and to the persons interested and situated in the
affected area and in the vicinity thereof, the governing body of
the City of Colleyville is of the opinion that said change in
zoning should be made.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT all the foregoing premises and findings are found to be true
and correct and are incorporated into the body of this ordinance
as if copied in their entirety.
Sec. 2. THAT the Comprehensive Zoning Ordinance of the City of
Colleyville, Texas, be, and the same is hereby amended by
changing the zoning on 2.87 acres located in the J.L. Byas
Survey, Abstract 180, from the PUD-C-Planned Unit Development
Commercial Zoning District to the PUD-C-Planned Unit
Development Commercial Zoning District, as depicted in Exhibit
“A”.
Sec. 3. THAT the above described tract of land shall be used only in the
manner and for the purposes provided by the Comprehensive
Zoning Ordinance of the City of Colleyville as heretofore
amended, and as amended herein.
Sec. 4. THAT the above described tract of land shall remain subject to
the requirements of Ordinance O-14-1904, as amended by the
following special ordinance provisions as they amend Ordinance
O-14-1904.
Subsection 4 is hereby amended and replaced as follows:
“1. GENERAL
a. The purpose of this PUD-C is for a landscaping business
with outside storage named The Lawn Firm.
b. The proposed development is subject to all the regulations
contained in the Land Development Code, except as
amended by this ordinance.
c. The proposed development shall generally comply with
Ordinance O-16-1974
Page 3 of 6
Exhibits “B,” (Site Plan) “C,” (Landscape Plan) and “D”
(Building Elevations).
2.BUILDING AND SITE COMPLIANCE PROVISIONS
a.The developer shall submit and receive approval from the
City, a plat, in accordance with the requirements of the
Land Development Code prior to the issuance of a building
permit.
b.Improved access to the subject property, subject to the
review and approval by the Director of Public Works and
the Fire Marshal, shall be required no later than one year
from the issuance of a Certificate of Occupancy for the
proposed building.
3.PERMITTED USES
a.The purpose of this PUD-C is for a landscaping contractor
with outdoor storage as specifically allowed in this
ordinance.
4.DEVELOPMENT CONDITIONS
a. Outdoor storage of equipment, supplies and materials is
hereby permitted provided all outdoor storage is kept a
minimum of 25 feet away from any adjacent properties
zoned or used for residential or educational purposes. This
provision shall become effective no later than one year
from the date of approval of this ordinance. Outdoor
storage of any hazardous materials shall meet all City and
State requirements effective upon the passage of this
ordinance.
b.The regulations for the CN-Neighborhood Commercial
District shall be applicable to this PUD-C, except where
modified by the provisions of this ordinance.
c.The minimum front yard setback shall be 19 feet.
d.Gravel parking areas, as noted on Exhibit “B,” shall be
permitted, in addition to the 10 striped and paved parking
spaces for the proposed building.
Ordinance O-16-1974
Page 4 of 6
e.Screening shall be in accordance with Exhibits “B” and “C,”
consisting of wooden fences, mature trees, and landscaping
along the southern and eastern property lines. A decorative
masonry wall is required on the west, north, and east sides
of the dumpster as required by the Land Development
Code, but a metal gate on the dumpster enclosure is not
required.
f.The minimum landscape area adjacent to residential zoning
districts shall be a minimum of 10 feet as reflected in
Exhibit “C.”
g.A maximum of four portable storage containers shall be
permitted on the subject property, in the southwest corner,
with no required timeframe for removal or installation
requirements. The containers shall be located a minimum
of 25 feet from any adjacent residentially zoned property
and on an approved surface (gravel, asphalt, or concrete).
The containers shall be relocated (if necessary) to the
southwest corner to comply with these requirements within
one year of issuance of a Certificate of Occupancy for the
new office building.
h.A minimum of 20 percent open space shall be provided per
Section 3.23 of the Land Development Code, and as
amended, on the associated plat. The guarantee of
preservation and maintenance of the common open space
must be provided on the associated plat through the
necessary covenants, restrictions, and/or notes.
i.Per Chapter 6 of the Land Development Code, and as
amended, a minimum design score of 30 points shall be
required for the proposed building. The existing building in
the northwest portion of the property is permitted to
remain without design improvements.
c. The hours of operation for any business allowed on the
subject property shall be limited to daylight hours only,
Monday through Saturday.
d. All lighting on site shall be directed away from adjacent
residential properties and illumination shall not exceed 0.5
foot candles as measured at any adjacent residential
property line.
Ordinance O-16-1974
Page 5 of 6
e. If the property changes ownership or use, then a detailed
site plan will be required and shall include any new
buildings access easements, parking areas, landscape
buffers, and other improvements being proposed in
accordance with the Land Development Code.
f. The existing office trailer shall be removed no later than
one year from the issuance of a Certificate of Occupancy
for the proposed building.”
Sec. 6. THAT any person, firm or corporation violating any of the
provisions or terms of this ordinance shall be subject to the same
penalty as provided for in the Comprehensive Zoning Ordinance
of the City of Colleyville, and upon conviction shall be punishable
by a fine not to exceed the sum of Two Thousand Dollars
($2,000.00) for each offense.
Sec. 7. THAT if any section, paragraph, subdivision, clause, phrase or
provision of this ordinance shall be judged invalid or
unconstitutional, the same shall not affect the validity of this
ordinance as a whole or any portion thereof other than that
portion so decided to be invalid or unconstitutional.
Sec. 8. THAT in addition to and accumulative of all other penalties, the
City shall have the right to seek injunctive relief for any and all
violations of this ordinance.
Sec. 9. THAT all provisions of the Land Development Code shall remain
in full force and effect, except where amended herein.
Sec. 10. THAT it has been found that there has been a change in
conditions in the above described property, it is now necessary
that it be given the above zoning classification in order to permit
its proper development and in order to protect the public
interest, comfort, and general welfare, and requires that this
ordinance shall take effect immediately from and after its
passage.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the 2nd day of
February 2016.
Ordinance O-16-1974
Page 6 of 6
The second reading and public hearing being conducted on the 16th day of
February 2016.
PASSED AND APPROVED by the City Council of the City of Colleyville, Texas,
on this the ________ day of _________________________ 2016.
ATTEST: CITY OF COLLEYVILLE
Amy Shelley, TRMC David Kelly
City Secretary Mayor
APPROVED AS TO FORM AND LEGALITY:
Matthew C. G. Boyle
City Attorney
Exhibit “A” –Location and Zoning Map
Exhibit “B” Site Plan
Exhibit “C” Landscape Plan
Exhibit “D” Elevations
SPEAKER CARD
Date: � c� - �l � _ � � �
Agenda item Number: �.— Item must be completed!
For example: 5a Cthis can be found on the far left side of the agenda covv)
�I will speak In Support of this item. I will speak In Opposition to this item.
I do not wish to speak, but please record my:
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as a Pub/ic Hearing, City Counci/ cannot �espond to speakers in accordance with the Texas Open
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This information is a Public Record
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 6a Agenda Date 02/16/2016 Number Ordinance O-16-1975
Type Ordinance
Department Community Development
Title
Consideration of a Special Use Permit for alcohol beverage sales (on-premises
consumption) on Lot 23, of the Village at Colleyville Addition, located at 62 Main
Street, Case ZC16-001
Strategy Map Connection
There is no strategy map connection for this item.
Explanation
First Reading and Public Hearing
The applicant, Amy Harris Hoepker, of Society House, LLC, requests approval of a
Special Use Permit (SUP) to allow alcoholic beverage sales for on-premises
consumption on approximately 0.13 acres, located at 62 Main Street, Suites 200-250.
The applicant is currently operating the Sonsie House Kitchen restaurant on the subject
property and is required to receive City Council approval of an SUP to sell/serve alcohol
(on-premises consumption of alcohol).
Existing Conditions/Background: The subject property is generally located on the
northeast corner of Main Street and Village Lane within the Village at Colleyville. The
property is platted as Lot 23 of the Village at Colleyville Addition (plat attached).
The Sonsie House Kitchen is a new, full-service restaurant, operating in suites 200-
250, on the second floor of the existing building at 62 Main Street in the Village. The
restaurant was issued a Certificate of Occupancy on October 2, 2015. The subject
property was previously occupied by a full-service restaurant with on-premises alcohol
sales, named Tribeca, which was similar in nature to the existing business. As part of
the daily business operations, the applicant would like to sell and serve alcoholic
beverages to its patrons during their dining experience. The applicant has been
operating with the understanding that all alcohol related permits and entitlements had
been approved and were permitted. However, based on the following chain of events,
the applicant has been required to submit an application for an SUP for alcohol sales
with on-premises consumption.
Proposed Special Use Permit: The subject property is zoned PUD-C Planned Unit
Development – Commercial District. Alcoholic beverage sales are allowed within the
governing zoning ordinance with the approval of a Special Use Permit (SUP) as
City Council Agenda Briefing 6a
City of Colleyville Page 2
described above.
Request – The applicant is requesting approval of an SUP to allow alcoholic beverage
sales for on-premises consumption, in conjunction with a new restaurant currently in
operation. The applicant is requesting to continue to sell and serve alcohol as part of
the Sonsie House Kitchen menu. The applicant proposes the following hours of
operation as a component to the SUP request:
Tuesday - Saturday: 11:00 a.m. – 3:00 p.m.
5:00 p.m. – 9:00 p.m.
Sunday: 10:00 a.m. – 3:00 p.m.
Ordinance – There are four components of procedure that a business must complete to
sell and serve alcohol for on-premises consumption in Colleyville: (1) a Special Use
Permit (SUP) approval by the City Council for alcohol sales (on-premises consumption)
(2) submission of draft Texas Alcoholic Beverage Commission (TABC) License
paperwork to the City Secretary’s Office for review and approval, (3) submission of
completed TABC License paperwork to the TABC, (4) the issuance of an Alcoholic
Beverage License through the City Secretary’s Office. The applicant submitted the
draft TABC License paperwork (step 2) in September 2015 to the City Secretary’s
Office, and the City Secretary’s Office approved the application without verifying that
an SUP was in place for the user and location since an SUP had historically been in
place in the Village.
In the past, there was an SUP for the entire Village property that permitted on-
premises alcohol consumption. In 2012, City Council approved Ordinance O-12-1859 to
update/revise the Village PUD, effectively repealing all Village at Colleyville ordinances
and replacing them with one governing ordinance (attached). According to the
requirements outlined in the 2012 Village Ordinance, any new restaurant with on-
premises alcohol consumption is required to obtain an SUP individually, effective May
1, 2013 (existing ordinance, page seven).
Based on the approval of the TABC License through TABC and not knowing an SUP was
required, the applicant began selling/serving alcohol as part of the restaurant’s menu.
Upon Community Development’s notification of the City’s pending Alcoholic Beverage
License for the user, Community Development notified the City Secretary regarding the
lack of an SUP for the user. Staff then notified the business owner of the oversight,
and the Special Use Permit application process was started. The City’s Alcoholic
Beverage License has not been approved or issued, awaiting consideration of this item
by City Council. Following this oversight, staff revised internal processes to ensure this
does not occur again in the future.
In addition to the governing PUD Ordinance, the following ordinance-related items
City Council Agenda Briefing 6a
City of Colleyville Page 3
apply to the request:
Section 3.25 of the Land Development Code states that an SUP is to “allow a use
not normally allowed in a zoning district which could be of benefit in a particular
case to the general welfare, provided adequate development standards, and
special requirements are imposed to protect surrounding uses or to preserve the
character of the neighborhood.” SUPs automatically expire upon the
abandonment of the business, change in the use, a change in ownership, or upon
termination of the Certificate of Occupancy.
Section 6-3 of the Code of Ordinances requires businesses that serve alcoholic
beverages to be located at least 300 feet from a church, school, or public
hospital. The distance is measured from property line to property line for schools,
and from front door to front door along the street front property lines for
churches and hospitals.
Section 6-5 of the Code of Ordinances which states that the restaurant’s alcohol
sales must be incidental and secondary to the sale of food for human
consumption (further clarified in the Code as non-alcohol and food sales must
comprise at least 60 percent of gross receipts).
Analysis – As stated previously, the applicant received approval to serve alcohol from
both the TABC and the City (steps 2 and 3 as described above, but not steps 1 and 4).
Moreover, the requested SUP is consistent with previously approved SUPs on the
subject property and is permitted by the governing ordinance with City Council
approval. The applicant is currently operating the business in a similar manner to the
previous restaurants at this location, and the business fills a need for full service
restaurants within the Village. The request location is in compliance with the distance
requirements, and the applicant is proposing to comply with the 60/40 incidental sales
requirements as stated above. Approval of an SUP at this location for this user should
not adversely impact surrounding uses or the character of the neighborhood and
should positively contribute to the Village.
Comprehensive Plan: The City’s comprehensive plan, Destination Colleyville,
designates this property as part of the Colleyville Boulevard Corridor. This land use
designation is intended to promote “a vibrant and economically strong “town center”
for the City” with land uses such as retail, service, and entertainment. The existing use
and the proposed ancillary alcohol sales are consistent with the City’s comprehensive
plan.
Surrounding Development: The table below reflects the surrounding zoning and
existing land uses for the subject property as further illustrated on the attached
location map:
PUD-C (Village at
Colleyville - Residential
Building)
PUD-C (Village at
Colleyville - Residential
Building)
PUD-C (Village at
Colleyville – Surface
Parking Lot)
City Council Agenda Briefing 6a
City of Colleyville Page 4
PUD-C (Village at
Colleyville – Undeveloped
Property)
Subject Property
PUD-C (Sonsie House
Restaurant)
PUD-C (Village at
Colleyville – Surface
Parking Lot)
PUD-C (Village at
Colleyville - Residential
and Luxor Jewlers)
PUD-C (Village at
Colleyville - Residential
and Keller Williams
Realty)
PUD-C (Village at
Colleyville - Residential
and The Spa at the
Village)
Public Notification: Staff mailed notices to 78 property owners within 500 feet as of
the subject property regarding this request. Grapevine-Colleyville ISD, where the
subject property is located, was notified per State law. Notice was published in the Fort
Worth Star-Telegram as required by State law and the Land Development Code. To
date, no correspondence has been received. The city manager owns property in the
notification area, and as such, the administration and review of this item is deferred to
the deputy city manager where deemed necessary.
Planning and Zoning Commission Recommendation: The Planning and Zoning
Commission recommended approval of this request at the February 8, 2016 meeting
by a vote of 7-0.
Staff Recommendation: The proposed Special Use Permit (SUP) would authorize the
sale of alcoholic beverages for on-premises consumption for the Sonsie House Kitchen
at 62 Main Street in the Village at Colleyville. The proposed business is consistent with
the previous uses on the subject property, should not adversely impact surrounding
uses, and should positively contribute to the Village. Staff recommends approval of the
proposed SUP for alcohol sales with on-premises consumption.
Financial Impact
There is no financial impact to the City.
Recommendation
Approve
Attachments
1.Zoning Map
2.Aerial map
3.Future Land Use Map
4.Statement of Planning Objectives
5.Existing Plat
6.Ordinance O-12-1859 - Exisiting PUD
7.Public Notification Map
8.Public Notification List
9.Ordinance O-16-1975
P
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CASA LN
TERRA COTTA WAY
M
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MAIN ST
PIAZZA LN
VERANDA LN
PIAZZA W
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VERANDA L
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C
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CASA WALK
5226
100
5150
5217
5201
5108
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7080 38
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26
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34
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61
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83
76 34
47
93
92
76
711
34 26
81
26
23
37
34
53
88
76
59
17
95
97
57 55
1886
124
124
42
102
33
124
58
33
76
85
23
94
23
94
99
94
7274
79
5301
85
92
50
43
60
99
3535
46
89
9795
47
62
124
5232
99
104
20
43
5117
12
42
36 5101
PUD-C
AG
CC-1
PUD-C
AG
AGR-20
PUD-C/
Subject Property
Zoning Map
P
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CASA LN
M
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PIAZZA LN
VERANDA LN
PIAZZA W
A
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K
VERANDA L
N
C
O
T
T
A
G
E
L
N
CASA WALK
5226
5150
100
5201
5217
84 17
97
7080 38
50
13
53
48
41
1334
76
62
8790 85
82
26
35
30
50
94
3577
100
34
5555
99
85
91
75
38
75
94
232323
5555 23
2323
94
99
94
88 4286
26
84 66 64 62 60
74 4468
26
79
88
55
32
3450
61
88
83
76 34
47
93
76 34 26
81
26
23
37
34
53
88
76
59
17
95
92
97
57 55
50
18
85
86
43
42
33
58
47
62
33
20
14
85
23
72
3535
46
89
9795
99
43
104
42
124
124
124
PUD-C
AG
CC-1
PUD-C
/
Subject Property
Aerial Map
MA IN
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P L E A S A N T R U N
VE R A N D ACASA
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84
70 38
50
80
53
48
34
76
62
30
50
85
3577
85
85
35
34
5555
99
85
75
38
75 75 555599
427266646260744468
79
88
55
32
3450
97
88
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76 34
47
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34
8892
76 17
92
97
50
86
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43
42
33
33
35 35
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46
33
89
58
33
47
62
33
94
33
33
94
5226
99
43
26
23
42
5150
23
17
5201
Case ZC16-00162 Main St.
Subject Property
Legend
RESIDENTIAL
COMMERCIAL
INSTITUTIONAL
PARKS/ OPEN SPACE
COLLEYVLLE BLVD CORRIDOR
Subject Property
Parcels
COLLEYVILLE CITY LIMITS
/
Future Land Use Map
Statement of Planning Objectives
Statement of Planning Objectives
Statement of Planning Objectives
Statement of Planning Objectives
4
Statement of Planning Objectives
5
Ex
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t
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Pl
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Ex
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Pl
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Existing Plat
ORDINANCE 0-12-1859
AN ORDINANCE OF THE CITY OF COLLEYVILLE, TEXAS, AMENDING
THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY OF
COLLEYVILLE, TEXAS, AS HERETOFORE AMENDED; BY REPEALING
ORDINANCES 0-99-1141, 0-02-1337.4, 0-06-1560 AND 0-08-1680;
BY AMENDING THE OFFICIAL ZONING MAP AND CHANGING THE
ZONING ON 26 ACRES IN THE VILLAGE AT COLLEYVILLE ADDITION
AND LOTS 3A AND 3B, BLOCK 1, VILLAGE FRONT DOOR ADDITION,
FROM THE PUD-C-PLANNED UNIT DEVELOPMENT COMMERCIAL
ZONING DISTRICT TO THE PUD-C-PLANNED UNIT DEVELOPMENT
COMMERCIAL ZONING DISTRICT; PROVIDING A SAVINGS CLAUSE;
PROVIDING FOR INJUNCTIVE RELIEF; PROVIDING A SEVERABILITY
CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM
OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Colleyville has received an application for rezoning
under Case No. ZC12-022; and
WHEREAS, Ordinances 0-99-1141, 0-02-1337.4, 0-06-1560 and 0-08-
1680 are hereby repealed in their entirety; and
WHEREAS, the City of Colleyville deems it necessary, for the purpose of
promoting the health, safety, morals, or general welfare of the
City to enact a new zoning ordinance; and
WHEREAS, the City Council has appointed a Planning and Zoning
Commission to recommend the boundaries of the various
original zoning districts and appropriate regulations be enforced
therein and to recommend a new zoning ordinance; and
WHEREAS, the Planning and Zoning Commission has divided the City into
districts and has prepared regulations pertaining to such
districts in accordance with a comprehensive plan and designed
to lessen congestion in the streets; to secure safety from fire,
panic, and other dangers; to promote health, general welfare;
to provide adequate light and air; to prevent the overcrowding
of land; to avoid undue concentration of population; to
facilitate the adequate provision of transportation, water,
sewerage, schools, parks, and other public requirements; and
WHEREAS, the Planning and Zoning Commission, has given reasonable
consideration to, among other things, the character of the
districts and their peculiar suitability for particular uses, with a
Ordinance 0-12-1859
Page 2 of 20
view to conserving the value of buildings and encouraging the
most appropriate use of land throughout the City; and
WHEREAS, the Planning and Zoning Commission of the City of Colleyville
and the City of Colleyville City Council, in compliance with the
Charter of the City of Colleyville, and State Law with reference
to changes to zoning classifications under the Zoning Ordinance
Regulations and Zoning Map, having given the requisite notices
by publication and otherwise, and after holding due hearings
and affording a full and fair hearing to all the property owners
generally, and to the persons interested and situated in the
affected area and in the vicinity thereof, the governing body of
the City of Colleyville is of the opinion that said change in
zoning should be made.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT all the foregoing premises and findings are found to be true
and correct and are incorporated into the body of this ordinance
as if copied in their entirety.
Sec. 2. THAT the Comprehensive Zoning Ordinance of the City of
Colleyville, Texas, be, and the same is hereby amended by
changing the zoning on 26 acres in the Village at Colleyville
Addition and Lots 3a and 3b, Block 1, Village Front Door Addition,
from the PUD-C-Planned Unit Development Commercial Zoning
District to the PUD-C-Planned Unit Development Commercial
Zoning District, as depicted in Exhibit "A".
Sec. 3. THAT the above described tract of land shall be used only in the
manner and for the purposes provided by the Comprehensive
Zoning Ordinance of the City of Colleyville as heretofore
amended, and as amended herein.
Sec. 4. THAT Ordinances 0-99-1141, 0-02-1337.4, 0-06-1560 and 0-
08-1680 are hereby repealed in their entirety.
Sec. 5. THAT the above described tract of land shall be subject to the
following conditions:
A. PURPOSE
The purpose of this planned unit development is to encourage
Ordinance 0-12-1859
Page 3 of 20
mixed-use, compact development that is sensitive to the
environmental characteristics of the land and facilitates the
efficient use of services. This planned unit development
diversifies and integrates residential and commercial land uses
within close proximity to each other and promotes long-term
economic sustainability for the City.
B. PUD BOUNDARIES
The properties shown on the attached Zoning Exhibit "A" are
zoned PUD-C Planned Unit Development-Commercial district
and the Official Zoning Map and Land Development Code of
the City of Colleyville, Texas and are hereby amended by the
terms of this ordinance.
C. NEIGHBORHOOD AREAS
This Planned Unit Development is hereby divided into two
neighborhood areas. The boundaries of the neighborhood
areas are shown on the attached Exhibit "B". The
neighborhood areas and their symbol designations are
described as follows:
Neighborhood Center - The Neighborhood Center area shall
serve as the commercial and business focal point of the
development with a limited amount of area used for residential
purposes. The Neighborhood Center area shall be designated
with the letters "NC".
Neighborhood General - The Neighborhood General area shall
serve as a secondary area for commercial and business
activities of the development and may have a higher
percentage of residential dwellings than the Neighborhood
Center area. The Neighborhood General area shall be
designated with the letters "NG".
D. DEVELOPMENT STANDARDS
Buildings or structures containing any combination of single-
family residences and business use listed herein shall be
allowed in accordance with the following Development
Standards:
1. Permitted Uses - the following permitted uses shall be
Ordinance 0-12-1859
Page 4 of 20
allowed within this planned unit development:
a. Single-family Residences: Residential units may be
either detached or attached, and more than one
residence may be located per building site. A building
site may also have one ancillary residential structure.
An ancillary unit is a residential unit that is accessory to
the primary residential unit allowed by this section.
Ancillary units shall not be sold separate from the
primary unit to which they are connected. For the
purpose of this ordinance, a building site is defined as a
single building site as identified on the Condominium
Exhibit of The Village at Colleyville. The habitable area
of the ancillary structure shall not exceed 600 square
feet. Within each neighborhood area, the maximum
number of residential units on the ground floor of a
building shall not exceed the following maximum
residential densities:
1) NC Area: A maximum of 14 of the building sites
in the Neighborhood Center area may contain a
single-family residence use on the first floor of its
building.
2) NG Area: A maximum of 61 of the building sites
in the Neighborhood General area may contain a
single-family residence use on the first floor of its
building.
3) A maximum of 75 of the building sites within the
boundaries of this PUD-C may contain a single-family
residence use on the first floor of its building.
4) Work/Live Units: A work/live unit is defined as a
single unit consisting of both a commercial/office and
a residential component that is occupied by the same
resident. The work/live unit shall be the primary
dwelling of the occupant. Provided compliance with
sections 1 through 3 above are met, all lots within
this development may contain a work/live unit. Work
areas are encouraged to be placed on the ground
floor while the living area is encouraged to be placed
on upper floor above the work unit.
Ordinance 0-12-1859
Page 5 of 20
5) Not including ancillary units or the units described
in subsection 6 below, all residential units shall have
a minimum of 1,500 square feet of climate controlled
area.
6) No more than a total of twenty-four (24)
residential units may be built with a minimum square
footage of 1,000 square feet. Units allowed by this
subsection shall not be located on the ground floor of
any building.
7) The method of calculating the square footage of a
residential unit within this PUD-C shall not include
floor areas used as common area hallways and
stairwells, but shall include the climate controlled
space of the dwelling unit.
8) There shall be no residential units located on the
ground floor of any building located along Main Street
between Cottage Lane and SH26.
9) Not including ancillary units, defined above, there
shall be no more than 200 residential units
constructed within this PUD.
b. Retail: Retail specialty shops including, but not
limited to, the sale of clothing, gifts, antiques, flowers
and plants, books, jewelry, music, electronic equipment,
computers and software, tobacco and related supplies,
crafts, toys, cameras, souvenirs, greeting cards,
artwork, furniture, hardware, sporting goods, house and
garden supplies, office supplies, leather goods and
periodicals.
c. Service: Personal service shops including, but not
limited to, travel agency, banks, airline ticket office,
tailor, barber, beauty salon, spa, health club/fitness
center, shoe repair, food catering, dry cleaners, studios
for dance, art, music, photography, radio, and
television, or similar service uses.
d. Food and Lodging: Boutique hotels, bed and
breakfast inns, restaurants, cafes, coffee shops,
bakeries, butchers, fish markets, delicatessens, ice
Ordinance 0-12-1859
Page 6 of 20
cream parlors, cookie stores, grocery stores, drug
stores, bagel or doughnut shops, and soda fountain
shops.
e. Entertainment:Entertainment venues including
movie theatres, provided the total number of all movie
screens does not exceed four; playhouses, comedy
clubs, and jazz/music clubs.
f. Office: Business offices including, but not limited to,
software design firms, business consulting, security and
commodity brokerage, general business offices, real
estate sales, insurance sales, advertising, mailing and
stenographic services, professional offices for lawyers,
engineers, architects, doctors, dentists, psychiatrists,
accountants, investment advisors, orthodontists, or
other office related businesses.
g. Educational: Private schools, and day-care centers.
h. Mixed-use: buildings or structures containing any
combination of single-family residences and other uses
listed herein.
i. Public/Semi-public: Buildings or structures owned or
operated by the City of Colleyville or The Village Owner's
Association. Semi-public uses such as a neighborhood
center, pool and related recreational facilities. The lots
bounded by Cottage Lane, Village Lane, Veranda Lane
and Main Street may be used, either all or in part, as a
public plaza including the installation of permanent
public amenities such as a fountain and seating area.
The purpose of the plaza would be for public gatherings
and events.
j. Parking lots.
k. Accessory buildings or uses as defined herein.
I. Any use of a nature similar to the above when
granted a Special Use Permit by the Colleyville City
Council.
m. Outside sales on the sidewalk of art, antiques, fruit,
Ordinance 0-12-1859
Page 7 of 20
vegetables, flowers, plants, gifts and souvenirs.
n. Outdoor seating areas for food, lodging or
entertainment uses.
o. Above ground parking garages containing fourteen
14) or fewer parking spaces, underground parking
garages, basements, and cellars.
2. Permitted Uses with a Special Use Permit - The following
uses may be permitted upon approval of a Special Use
Permit by the City Council as provided in the Land
Development Code of the City of Colleyville:
a. Food trucks, including outside sales of cooked food
and other items not listed in Section E.1 Permitted Uses.
c. Television and appliance repair service shop.
d. Club, lodge or other fraternal organizations.
e. Above ground parking garages containing fifteen (15)
or more parking spaces. Any above ground parking
garage that fronts a street within the Neighborhood
C entral (NC) zone shall be allowed only with the
approval of a Special Use Permit.
f. Package (liquor) stores
g. Wedding chapel
h. Alcoholic beverage sales for on-premise consumption
in conjunction with a restaurant use.
i. Alcoholic beverage sales for off-premise consumption
for a grocery store, specialty wine shop or gourmet food
store.
j. The Special Use Permit requirements for the alcoholic
beverage sales allowed in subsections "h" and "I" above
shall not become effective until May 1, 2013.
3. Prohibited Uses - The following uses shall be prohibited
within this planned unit development:
Ordinance 0-12-1859
Page 8 of 20
a. Drive-through commercial uses where patrons
remain in automobiles.
b. Vending machines, except within buildings.
c. Retail uses containing more than 40,000 square feet
of floor area per certificate of occupancy.
d. Industrial and manufacturing businesses that create
noise, vibration or obnoxious odors.
e. Kennels.
f. Terminals or depots for large-scale storage or
distribution of goods.
g. Scrap yards for the processing or storage of waste
materials.
h. Automotive repair businesses.
i. Telemarketing office with over 20 employees.
j. Uses not listed herein shall be considered by
following the procedures outlined in the Colleyville Land
Development Code for new and unlisted uses.
4. General Lot Criteria - See Table 1 below:
Table 1
General Lot Criteria
Neighborhood Neighborhood
General Zone (NG) Center Zone (NC)
Lot Min.Area 2,600 s.f. Min. Area 2,600 s.f.
Dimensions Max. Area 5 acres Max. Area 5 acres
Min. Lot 30% Min. Lot 45%
Coverage Coverage
Max. Lot 90% Max. Lot 95%
Coverage Coverage
Setbacks Front 0' min - 15' Front 0' min - 15' max.
max.
Side 0' min - 15' Side 0' min - 15' max.
max.
Rear -4' min. Rear - 4' min.
Main Bldg. Main Bldg.
Rear - 4' Rear - 4'
Accy. Accy. Bldg.
Bldg.
IT
Ordinance 0-12-1859
Page 9 of 20
Height Max. 48 ft. or 3.5 Max. 48 ft. or 3.5 stories
Height stories Height
Notes:
1. the one-half story above third floor shall not exceed 400 s.f.
5. Building Exteriors - The exposed exterior walls of each
building must contain 100% masonry. For purpose of
this ordinance, masonry shall consist of any combination
of brick, stone, faux-stone, or stucco. Non-masonry
materials may be utilized for building accents per the
requirements of Chapter 6-Building Design in the Land
Development Code.
6. Roofing - If a flat roof is constructed, all sides of the
building shall have a mansard or built-up parapet wall
roof at least four feet (4') in height, which shall simulate
the look of a pitched roof from street level. If a roof
terrace is constructed, then railings may be used which
comply with Section (8) Balconies below.
7. Balconies - Balcony railings must be constructed with
wrought iron or masonry balustrades.
8. Building Design Requirements - Articulation of walls shall
not be mandatory. Buildings within this planned unit
development shall be exempt from Chapter 6 Building
Design of the Colleyville Land Development Code.
9. Exterior Building Lighting - Buildings may be lit with wall
washer type lights, natural gas lamps, or low wattage
decorative electric lamps. Lights shall be placed on
buildings in a manner so as to not be a nuisance.
10.HVAC Systems - All air-conditioning condenser units
must be hidden from street view or placed on the roof.
11.Backyard Walls - These shall be constructed 100%
masonry materials or wrought-iron fencing. Any gates
must be constructed of wrought iron.
12.Landscaping - Lots with street frontage within this
planned unit development shall, at a minimum, meet the
requirements of Chapter 4 - Landscaping and Buffering
1
Ordinance 0-12-1859
Page 10of20
in the Land Development Code. The owners of the first
floor shall plant and maintain the storefront planting
area (if applicable) along its street frontage. All
sidewalks in the project will have tree planter islands
spaced every thirty to thirty-five feet. Approved trees
shall include trees allowed for planting in Chapter 4 -
Landscaping and Buffering in the Land Development
Code. A minimum of 25% of the building sites shall be
required to install and maintain a 24" wide planting area
at least 8 feet long) in the setback between their
building and the sidewalk. The owners of the ground
floor levels of these buildings shall be required to plant,
irrigate and maintain flowers, vines or shrubs in those
areas. In addition, any roof terraces shall contain at
least two irrigated, potted shrubs or trees. A landscaped
buffer with natural openings shall be provided along the
entire length of the northern boundary from City Park to
Pleasant Run Road, in lieu of the masonry screening
wall. Said landscape buffer shall consist of a row of
trees. Trees shall be a minimum of four (4") caliper,
spaced at 25' intervals. Trees shall be selected from the
list of approved trees contained in Chapter 4 -
Landscaping and Buffering of the Land Development
Code. Fifty percent of said trees shall be Highrise Live
Oaks (quercus virginiana). In addition, there shall be a
minimum five foot tall wrought iron fence installed along
the northern boundary from City Park to Pleasant Run
Road, said minimum five foot tall wrought iron fence
shall also be installed on top of any retaining wall along
the northern boundary line.
13.Awnings - Buildings with commercial uses on the
ground level shall install awnings over all windows on
the ground level that front public sidewalks, if those
buildings contain a residential use above the ground
level.
14.Architectural Control Committee - The Property Owner's
Association must create an Architectural Control
Committee, which shall be funded by the Property
Owner's Association. All building exterior specifications,
site plans, lighting, signage and landscaping plans must
be approved by the Architectural Control Committee
prior to approval of a building permit.
Ordinance 0-12-1859
Page 11 of 20
15.Limitation on Late Night Hours of Operation -
Businesses located within the PUD-C shall close no later
than 12:00 midnight on all days except on Friday and
Saturday nights where such businesses shall close no
later than 2:00 a.m. on Saturday and Sunday mornings
respectively.
16.Dumpster Screening - All freestanding dumpsters shall
be screened on all four sides with an opaque closure
measuring to a height at least six (6) inches above the
top of the dumpster. A dumpster located in an alley on
the perimeter of the project shall be screened from view
on all sides with an opaque enclosure or building niche
measuring at least six (6) inches above the top of the
dumpster. The enclosure and/or building niche shall be
constructed of material that matches the building.
17.Fire Prevention - All buildings within this PUD-C shall be
equipped with fire detection and suppression systems as
required and approved by the City of Colleyville Fire
Marshal. Said systems shall be maintained and
inspected as required by the Fire Marshal.
E. ENCROACHMENTS AND USE OF PUBLIC RIGHT-OF-WAY
Due to the unique nature of this planned unit development,
the encroachments of buildings and architectural features into
the public right-of-way and certain uses within the public
right-of-way, stated herein in Section E.1, shall be allowed
within this planned unit development and shall be exceptions
to the requirements of the Land Development Code. All
encroachments, including temporary structures, must
maintain a forty-eight (48") inch pedestrian right-of-way and
comply with all other ADA regulations.
1. Encroachments below grade - Approval by the Director
of Public Works of a Right-of-way Permit is required for
any building encroachments below grade. All
encroachments shall not exceed eighteen (18") inches.
2. Encroachments of architectural features above grade -
Approval by the Building Inspection Department is
required for any encroachment of architectural features
above grade, provided such encroachments comply with
Ordinance 0-12-1859
Page 12 of 20
the standards contained in the following table and local
building and fire codes:
Right-of-way Encroachment Standards
Type of Maximum Allowable Encroachment
Encroachment
Bay Windows 18 inches with max. 7 foot length, 3 feet min.
spacing & one bay window per 15 feet of site
frontage
Awnings & 80% of sidewalk width, 8 feet clearance over
canopies pedestrian area & 14 feet clearance over vehicle
area
Signs 66% of sidewalk width, 8 feet clearance over
pedestrian area & 14 feet clearance over vehicle
area
Lights If the light encroaches 12 inches or less, it may be
mounted at any height on the building façade.
From 8 feet to 11 feet above grade, one additional
inch of encroachment shall be required for each
inch of clearance above 8 feet, not to exceed 48
inches of encroachment. Encroachments over 12
inches require 8 feet clearance over pedestrian
areas & 14 feet clearance over vehicle areas, and
shall not encroach beyond 48 inches
Eaves, cornices From 8 feet to 15 feet above grade, one inch of
and balconies encroachment for each inch of clearance above 8
feet not to exceed 48 inches of encroachment.
Encroachments 15 feet or more above grade shall
have 8 feet of clearance over pedestrian area & 14
feet clearance over vehicle area and shall not
encroach beyond 6 feet
3. Temporary structures in public right-of-way - The
temporary use of sidewalk areas located within a public
right-of-way shall be allowed for the following types of
temporary structures: planter boxes, benches, sandwich
board signs, retail merchandise, and four (4) tables with
chairs. Use of the public right-of-way for retail
merchandise shall be limited to business hours.
4. Outdoor Eating Areas on public sidewalks - The use of a
public sidewalk as an outdoor eating area containing
more than four tables shall only be permitted with
administrative approval of the Community Development
Director.
Ordinance 0-12-1859
Page 13 of 20
F. SUPPLEMENTAL REQUIREMENTS
This planned unit development shall comply with the following
supplementary requirements:
1. Open Space Requirements - This development shall
provide open space areas as shown on the attached
Exhibit "C" in lieu of any other open space requirements
of the Colleyville Land Development Code.
2. Park Land Dedication Fees - Payment of Park Land
Dedication Fees at the rate applicable at the time of
building permit shall be due and payable when a building
permit is issued for each non-residential structure or
primary single-family dwelling unit.
3. Street Right-of-Way Widths - These shall be established
upon approval of the Final Plat using the street and alley
design standards contained in Paragraph 7 below.
a. Not later than 90 days from the date of approval of
this ordinance , the developer shall convey to the City
at no cost all necessary right-of-way to accommodate
the roadway widening for the portion of Mission Lane
located between Pleasant Run Road and Lot 1, Block
1 of the Village Front Door Addition such that said
portion of the roadway can accommodate two-way
automobile traffic. The final determination of the
amount of right-of-way needed shall be performed by
the Public Works Director. The sidewalk width
requirements of Section 5(F)4 shall not apply to the
portion of Mission Lane addressed in this section,
specifically as it relates to the widening of the street.
4. Sidewalks - Sidewalks shall be required for all lots in
this development. Where no sidewalks exist as of the
passage of this ordinance, any new sidewalks
constructed shall be a minimum of ten feet in width and
shall comply with the Americans with Disabilities Act.
5. Garages/Accessory Buildings - The walls of the buildings
shall be 100% masonry, constructed of similar materials
as the building on the same building site and shall cover
no more than 20% of the building site area, and they
Ordinance 0-12-1859
Page 14 of 20
may be connected to the main building by an enclosed
walkway. These buildings shall comply with all other
requirements in this ordinance.
6. Advertising Signs - Buildings may contain the following
types of signs:
a. Wall Signs - The size of a wall sign shall be limited to
the size of the building wall it is attached to: either 10
percent of the wall area or 1.5 square feet for each
linear foot of the building's wall, whichever is less.
b. Projecting Signs - These may not exceed 20 square
feet in size, with a clearance of at least eight feet above
ground level.
c. Awning Signs - Individual letters on awning signs
shall not exceed 12 inches in height.
d. None of the above signs shall be internally lit. These
signs may be front-lit with lights that do not create an
unreasonable glare on adjacent buildings.
e. Window Signs - Food and Lodging and Entertainment
uses may use internally lit window signs (made of
decorative neon) inside of their businesses. Any
business shall be limited to a maximum of two window
signs. Internally lit box signs are permitted.
f. Grand Opening Signs - When a certificate of
occupancy has been issued for a new business and
within one (1) year thereafter, one (1) Grand Opening
Sign permit shall be allowed to advertise the new
business. A Grand Opening Sign permit shall not be
valid for more than sixty (60) days. No permit fee shall
be required for a Grand Opening Sign permit. Only one
grand opening sign may be placed at this location at any
given time.
g. State Highway 26 (SH26) Off-Premise Signage -
Businesses located within this development may place
one temporary sign along SH26. Not more than two
businesses may place a sign allowed by this section at
any one time at this location. The signs must meet all
11
Ordinance 0-12-1859
Page 15 of 20
permitting and time restrictions for temporary businessp9pY
signs in the Land Development Code.
h. The signage authorized by sections f and g above
shall be located at the southwest corner of Main Street
and SH26 along SH26 with the permission of the
property owner. The signs shall not be placed within
any right-of-way and shall meet the visibility
requirements stated in Chapter 7-Sign Regulations of
the Land Development Code. Said signage shall not
exceed eight (8) feet in height and eight (8) feet in
width and shall not exceed 64 square feet in area. Said
signage shall be composed of metallic material with the
sign(s) message either painted on or wrapped over the
metallic surface of the sign(s) as allowed by the
Community Development Director. The sign(s) shall be
affixed to a masonry or decorative metal support column
on both sides.
i. Sandwich Board (A-Frame) Signs - One (1) temporary
Sandwich Board sign shall be allowed per business,
provided such sign does not exceed forty-eight inches
48") high and thirty-six inches (36") wide and is located
in front of the business site. Sandwich Board Signs may
be placed in front of another business site with the
approval of that business owner. For the purpose of this
regulation, Sandwich Board signs shall include easels
and podiums.
7. Street and Alley Design
a. Two-way Street - The cross-section of the typical
village street shall be comprised of twenty-four feet of
drive lanes (two, twelve-foot lanes); two, seven-foot
parallel parking spaces; and a ten-foot sidewalk on each
side of the street. The total public right-of-way shall not
be less than fifty-eight (58) feet wide.
b. One-way Street - A cross-section of a typical one-
way street shall contain an eighteen-foot drive lane, one
seven-foot parallel parking space and sidewalks ten (10)
feet in width. The public right-of-way for a one-way
street shall not be less than forty-five (45) feet.
c. Alley - The cross section of the typical alley shall
Ordinance 0-12-1859
Page 16 of 20
contain twelve feet of pavement with green space on
each side. The alley right-of-way width shall not be less
than twenty (20) feet.
8. Public Area Landscaping - Public parks in the project
shall be landscaped and irrigated according to plans
approved by the City of Colleyville.
G. AMENITIES
1. Parks and Playgrounds - All or portions of certain lots
identified on the project site plan must be set aside for
public parks, meeting areas and playgrounds.
2. Sidewalk Amenities - Besides the trees and other
landscaping, sidewalks may be constructed to contain
the following amenities: bicycle racks, benches, bulletin
boards, drinking fountains, underground electric outlets
for sidewalk vendors, chess and checkers tables, and
water fountains. All amenities shall be maintained by
the Village Owner's Association.
3. Street Lights - The street lights may be either gas or
electric and shall be installed on the sidewalks and be of
a style which compliments that architectural style of the
project's buildings. The final location and number shall
be determined and approved by the Public Works
Director.
4. Walking Paths - Certain paths in front of some lots and
building sites will be for pedestrian and bicycle use only.
These paths shall range from eight to twenty feet in
width and shall be constructed of brick, stone and/or
concrete.
5. Street Signs - Street signs may be attached on the
appropriate buildings at each intersection. The signs, if
feet above streethattaced1shallbefifteen5placed
level and shall be front lit with a decorative lighting
fixture. The signs shall contain eight-inch letters.
Ordinance 0-12-1859
Page 17 of 20
H. PARKING REQUIREMENTS
The parking requirements for this planned unit development
shall be as follows and subject to review when the project is
50% complete:
1. Parking spaces shall consist of a combination of parking
spaces provided on the street, on each building site,
within a parking garage or in an open parking lot.
Approximately thirty (30) percent of the parking
requirements will be provided on the streets as streets
are constructed within the development. The remaining
seventy (70) percent of the parking requirements shall
be provided as building permits are issued for each
structure in accordance with the following requirements:
a. Residential Uses - The parking requirements for
residential units shall be as follows:
1) Ground floor - when a primary residence is located
on the ground floor, two (2) parking spaces shall be
provided on the same building site as the dwelling unit
and one additional on-site parking space if the building
site contains an ancillary residential unit.
2) Upper floor - when a primary residence is located
on an upper floor, two (2) parking spaces shall be
provided either on the same building site as the
residence or in a parking lot or parking garage located
within 400 feet of the residence. Said parking spaces
shall not have been used in calculating parking needs
for any other residence or use within the planned unit
development.
b. Non-Residential Uses (includes work/live units). -
The parking requirements for non-residential uses shall
be at a ratio of one (1) parking space per 400 square
feet of floor area. Parking spaces shall either be located
on the building site, in a parking lot, or in a parking
garage. Said parking lot or parking garage shall be
located within 400 feet of the use requiring the parking
space. Said parking spaces shall not have been used in
calculating the parking needs for any other use within
the planned unit development.
Ordinance 0-12-1859
Page 18 of 20
c. Public Parking - Public parking lots and parallel
parking spaces shall be located as shown on the
attached Exhibit "C". All public parking shall be free of
charge. Overnight parking shall be allowed. Any
modification to the current configuration of parallel
parking shall be approved specifically by site plan
approval by the City Council.
d. 45 degree Angled Public Parking
1)45 degree angled public on-street parking
spaces shall be allowed along both sides of Main Street
between Village Lane and Pleasant Run Road.
2)There shall be a minimum unobstructed
pavement width of 28 feet maintained on Main Street
between Village Lane and Pleasant Run Road.
3)These spaces shall meet the minimum design
specifications for parking spaces as stated in Section
3.29.1 - Parking Space Construction Standards in the
Land Development Code, except where amended
herein.
4)No parking spaces may be placed such that a
vehicle backing out of said space would impede the
flow of traffic and/or create a threat to public safety
within a street intersection.
I. PROPERTY OWNERS ASSOCIATION
Each property owner in the project shall be a member of the
owners' association which shall collect quarterly fees from
each property owner for payment for the following common
services: landscaping, Village promotions and events,
cleaning, security, marketing, architectural control and project
administration. If a Village property owner fails to timely pay
its association fees, the owners association's declaration of
covenants shall enable it to file a lien against that owner's
property.
Ordinance 0-12-1859
Page 19 of 20
J. CITY/DEVELOPER AGREEMENT
Not later than one year from the approval date of this
ordinance, an amended city/developer agreement shall be
approved by the City Council for this development between
the City and the "developer" and/or their assigns,
transferee(s) or designee(s) listed on the current, approved
agreement. Said agreement shall, at a minimum, amend and
repeal all previous city/developer agreements related to this
development by creating a single updated new agreement.
Failure to meet this requirement within the specified time
frame shall be considered a violation of the terms of this
ordinance on the part of the current named "developer", their
assigns, transferee(s) or designee(s).
Sec. 6. THAT any person, firm or corporation violating any of the
provisions or terms of this ordinance shall be subject to the same
penalty as provided for in the Comprehensive Zoning Ordinance
of the City of Colleyville, and upon conviction shall be punishable
by a fine not to exceed the sum of Two Thousand Dollars
2,000.00) for each offense.
Sec. 7. THAT if any section, paragraph, subdivision, clause, phrase or
provision of this ordinance shall be judged invalid or
unconstitutional, the same shall not affect the validity of this
ordinance as a whole or any portion thereof other than that
portion so decided to be invalid or unconstitutional.
Sec. 8. THAT in addition to and accumulative of all other penalties, the
City shall have the right to seek injunctive relief for any and all
violations of this ordinance.
Sec. 9. THAT all provisions of the Land Development Code shall remain
in full force and effect, except where amended herein.
Sec. 10. THAT it has been found that there has been a change in
conditions in the above described property, it is now necessary
that it be given the above zoning classification in order to permit
its proper development and in order to protect the public
interest, comfort and general welfare, and requires that this
ordinance shall take effect immediately from and after its
passage.
Ordinance 0-12-1859
Page 20 of 20
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the 4th day of
December 2012.
The second reading and public hearing being conducted on the 18th day of
December 2012.
PASSED AND APPROVER joy the
luncil
of the, City of Colleyville,
Texas, on this the day of 2012.
ATTES • CITY OF COLLEYVILLE
Cynt is Singleton, TRMC, CMC David Kelly
City Secretary Mayor
APPROVED AS TO FORM AND LEGALITY:
Matthew C. G. Boyle
City Attorney
I;I
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Case ZC16-001
62 Main StreetSubject Property
Legend
Subject property
Properties within 500 feet
Parcels
Notification Map
Owner Name Owner Address Owner City, State Owner Zip Situs Address
TAP REALTY LLC 600 E LAS COLINAS BLVD DALLAS, TX 75254 23 MISSION LN
VILLAGE OWNERS ASSOCIATION INC 909 LAKE CAROLYN PKWY STE 150 IRVING, TX 75039 58 MAIN ST
LAKE, WILLIAM D 6814 TULIP LN DALLAS, TX 75230 53 PIAZZA LN # 110
MATYAS, YIRI 22 FULLER WISER RD # 5202 EULESS, TX 76039 55 MAIN ST
YOUNG, MARK W 4951 BRIDLE BIT RD FLOWER MOUND, TX 75022 88 CASA LN # 411
BURDETTE, MARK L 64 VERANDA LN COLLEYVILLE, TX 76034 64 VERANDA LN # 412
RCP VILLAGE FIRST LIEN LTD 8333 DOUGLAS AVE STE 300 DALLAS, TX 75225 50 MAIN ST
LIMBERG, PATRICIA 37 PIAZZA LN COLLEYVILLE, TX 76034 37 PIAZZA LN
SOUTH QUORUM ACQUISITIONS LLC 14801 QUORUM DR STE 160 DALLAS, TX 75254 93 COTTAGE LN
GROFFMAN, STEVEN 815 CENTRAL DR COLLEYVILLE, TX 76034 815 CENTRAL DR
COLLEYVILLE REALTY HOLDINGS 92 PIAZZA LN STE 100 COLLEYVILLE, TX 76034 92 PIAZZA LN
COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE, TX 76034 97 PIAZZA LN
WINCHESTER, NATALIE 2121 MORNING GLORY AVE FORT WORTH, TX 76111 32 VERANDA LN # 111
VILLAGE OWNERS ASSOCIATION INC 909 LAKE CAROLYN PKWY STE 150 IRVING, TX 75039 43 VERANDA LN
VILLAGE MANAGEMENT LTD 909 LAKE CAROLYN PKWY STE 150 IRVING, TX 75039 99 MAIN ST # 29
POWELL, MICKEY 82 CASA LN COLLEYVILLE, TX 76034 82 CASA LN # 110
BOES, MARK 34 VERNADA LN # 210 COLLEYVILLE, TX 76034 34 VERANDA LN # 210
RCP VILLAGE FIRST LIEN LTD 8333 DOUGLAS AVE STE 300 DALLAS, TX 75225 94 MAIN ST
CHATEAU GIOIELLI CUSTOM HOMES 75 MAIN ST STE 100 COLLEYVILLE, TX 76034 88 VILLAGE LN # 28 610
RCP VILLAGE FIRST LIEN LTD 8333 DOUGLAS AVE STE 300 DALLAS, TX 75225 34 MAIN ST
VILLAGE JV LLC 610 DEFOREST CT COPPELL, TX 75019 76 MAIN ST
SC COLLEYVILLE-60 VILLAGE LANE 505 PECAN ST STE 101 FORT WORTH, TX 76102 60 VILLAGE LN # 112
VILLAGE OWNERS ASSOCIATION INC 909 LAKE CAROLYN PKWY STE 150 IRVING, TX 75039 42 PIAZZA LN
VILLAGE JV LLC 610 DEFOREST CT COPPELL, TX 75019 76 MAIN ST
LEWIS, BLAIR 7500 BRENTWOOD CT NORTH RICHLAND HILLS, TX 76182 98 CASA LN # 311
NEW, JOE 61 PIAZZA LN COLLEYVILLE, TX 76034 61 PIAZZA LN # 511
CENTER FOR AESTHETIC SURGERY 75 MAIN ST STE 150 COLLEYVILLE, TX 76034 75 MAIN ST # 28 310
PARADIGM GROUP PRTNSHP II 830 SIMMONS CT SOUTHLAKE, TX 76092 55 MAIN ST
SOUTH QUORUM ACQUISITIONS LLC 14801 QUORUM DR STE 160 DALLAS, TX 75254 91 COTTAGE LN
COLE, LARRY PETER 74 CASA LN COLLEYVILLE, TX 76034 74 CASA LN # 211
VILLAGE OWNERS ASSOCIATION INC 909 LAKE CAROLYN PKWY STE 150 IRVING, TX 75039 80 CASA LN
BENTLEY, MARY I 42 VERANDA LN COLLEYVILLE, TX 76034 42 VERANDA LN # 111
VILLAGE OWNERS ASSOCIATION INC 909 LAKE CAROLYN PKWY STE 150 IRVING, TX 75039 17 MAIN ST
HOROBEC, JOHN 626 CHURCH ST GRAPEVINE, TX 76051 5300 PLEASANT RUN RD
RCP VILLAGE FIRST LIEN LTD 8333 DOUGLAS AVE STE 300 DALLAS, TX 75225 94 MAIN ST
VOLLMER, JAMES A 81 VERANDA LN UNIT 310 COLLEYVILLE, TX 76034 81 VERANDA LN
TAP REALTY LLC 600 E LAS COLINAS BLVD DALLAS, TX 75254 23 MISSION LN
QUAKE ENTERPRISES LLC 85 VILLAGE LN STE 150 COLLEYVILLE, TX 76034 85 VILLAGE LN
SOUTH QUORUM ACQUISITIONS LLC 14801 QUORUM DR STE 160 DALLAS, TX 75254 95 COTTAGE LN
MCNOSKY, ANTHONY T 5108 PLEASANT RUN RD COLLEYVILLE, TX 76034 5108 PLEASANT RUN RD
VILLAGE MANAGEMENT LTD 909 LAKE CAROLYN PKWY STE 150 IRVING, TX 75039 35 VERANDA LN # 310
MORANI PROPERTIES LTD 909 LAKE CAROLYN PKWY STE 150 IRVING, TX 75309 33 MAIN ST
TAP REALTY LLC 600 E LAS COLINAS BLVD DALLAS, TX 75254 23 MISSION LN
RCP VILLAGE FIRST LIEN LTD 8333 DOUGLAS AVE STE 300 DALLAS, TX 75225 50 MAIN ST
HENKELS, JUDITH H 40 HOLLY CT NAPA, CA 94558 72 CASA LN # 112
WHITE, DENNIS 86 CASA LN COLLEYVILLE, TX 76034 86 CASA LN # 310
CCI-COLLEYVILLE I LP 800 BRAZOS ST STE 600 AUSTIN, TX 78701 99 MAIN ST
BOBBY MOORE FAMILY LP 6113 COLLEYVILLE BLVD COLLEYVILLE, TX 76034 46 PIAZZA LN # 36 110
RCP VILLAGE FIRST LIEN LTD 8333 DOUGLAS AVE STE 300 DALLAS, TX 75225 94 MAIN ST
BOJKU, AFRIM 5309 COLLYVILLE BLVD COLLEYVILLE, TX 76034 5150 COLLEYVILLE BLVD
GILLILAND, DOUGLAS H 9285 HUNTINGTON SQ # 100 NORTH RICHLAND HILLS, TX 76182 55 MAIN ST
TWENTY TEN INVESTMENTS CO LLC 14801 QUORUM DR STE 160 DALLAS, TX 75254 85 VERANDA LN # 111
BURDETTE, DONNA E 64 VERANDA LN COLLEYVILLE, TX 76034 77 VERANDA LN
VILLAGE MANAGEMENT LTD 909 LAKE CAROLYN PKWY STE 150 IRVING, TX 75039 47 VERANDA LN # 210
VILLAGE OWNERS ASSOCIATION INC 909 LAKE CAROLYN PKWY STE 150 IRVING, TX 75039 48 VERANDA LN
FRUSHER, DONALD 35 PIAZZA LN # 38110 COLLEYVILLE, TX 76034 35 PIAZZA LN # 38 111
ROBBINS, PHILIP MARK 212 PHEASANT RUN HIGHLANDS, NC 28741 55 PIAZZA LN # 210
VILLAGE OWNERS ASSOCIATION INC 909 LAKE CAROLYN PKWY STE 150 IRVING, TX 75039 41 PIAZZA LN
ROGERS, J ANDREW 201 MAIN ST STE 2500 FORT WORTH, TX 76102 30 PIAZZA LN
RCP VILLAGE FIRST LIEN LTD 8333 DOUGLAS AVE STE 300 DALLAS, TX 75225 86 MAIN ST
BARR, WILLIAM D 96 CASA LN APT 210 COLLEYVILLE, TX 76034 96 CASA LN # 210
MILLER, THOMAS R 87 CASA LN COLLEYVILLE, TX 76034 87 CASA LN # 210
SOUTH BOWIE INVESTMENT PARTNER PO BOX 126 COLLEYVILLE, TX 76034 5201 PLEASANT RUN RD
BANKS, JAMES 715 CENTRAL DR COLLEYVILLE, TX 76034 715 CENTRAL DR
BOWMAN, DAVID 77 VERANDA LN 210 COLLEYVILLE, TX 76034 79 VERANDA LN
VILLAGE OWNERS ASSOCIATION INC 909 LAKE CAROLYN PKWY STE 150 IRVING, TX 75039 23 MAIN ST
RCP VILLAGE FIRST LIEN LTD 8333 DOUGLAS AVE STE 300 DALLAS, TX 75225 94 MAIN ST # 15
COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE, TX 76034 84 PIAZZA LN
RCP VILLAGE FIRST LIEN LTD 8333 DOUGLAS AVE STE 300 DALLAS, TX 75225 34 MAIN ST
Notification List
TURNER, LORI 62 VERANDA LN COLLEYVILLE, TX 76034 62 VERANDA LN # 312
TAP REALTY LLC 600 E LAS COLINAS BLVD DALLAS, TX 75254 23 MISSION LN
HESLAND LLC 5850 COLLEYVILLE BLVD STE 110 COLLEYVILLE, TX 76034 26 MAIN ST
PIAZZA PARTNERS LLC 77 PIAZZA LN COLLEYVILLE, TX 76034 85 PIAZZA LN
VILLAGE MANAGEMENT LTD 909 LAKE CAROLYN PKWY STE 150 IRVING, TX 75039 17 MAIN ST
DUNAGAN, KETRINA 57 PIAZZA LN # 310 COLLEYVILLE, TX 76034 57 PIAZZA LN # 311
TAP REALTY LLC 600 E LAS COLINAS BLVD DALLAS, TX 75254 23 MISSION LN
RILEY, WILLIAM 94 CASA LN COLLEYVILLE, TX 76034 94 CASA LN # 112
VILLAGE OWNERS ASSOCIATION INC 909 LAKE CAROLYN PKWY STE 150 IRVING, TX 75039 38 VERANDA LN
NAYAR, AMBUJ 1959 LOGAN MANOR DR RESTON, VA 20190 38 PIAZZA LN # 37 312
VILLAGE OWNERS ASSOCIATION INC 909 LAKE CAROLYN PKWY STE 150 IRVING, TX 75039 20 MAIN ST
HESLAND LLC 5850 COLLEYVILLE BLVD STE 110 COLLEYVILLE, TX 76034 26 MAIN ST
REDDEN, ROGER A 68 VERANDA LN # 610 COLLEYVILLE, TX 76034 68 VERANDA LN # 611
YOUNG, CATHERINE SUE EST 811 CENTRAL DR COLLEYVILLE, TX 76034 811 CENTRAL DR
VILLAGE OWNERS ASSOCIATION INC 909 LAKE CAROLYN PKWY STE 150 IRVING, TX 75039 18 MAIN ST
BALIGA, THERESA RUSSELL 88 VILLAGE LN # 28412 COLLEYVILLE, TX 76034 88 VILLAGE LN # 28 412
HESLAND LLC 5850 COLLEYVILLE BLVD STE 110 COLLEYVILLE, TX 76034 26 MAIN ST
COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE, TX 76034 53 VERANDA LN
HESLAND LLC 5850 COLLEYVILLE BLVD STE 110 COLLEYVILLE, TX 76034 26 MAIN ST
PAULSEN, PETER 8622 INDIAN KNOLL TR KELLER, TX 76248 55 MAIN ST
ZELLA CAPITAL LLC 17355 VILLAGE GREEN DR HOUSTON, TX 77040 62 MAIN STREET
ZELLA CAPITAL LLC 17355 VILLAGE GREEN DR HOUSTON, TX 77040 62 MAIN STREET
D & V WALKER PROPERTIES LLC 5501 NORMANDY DR COLLEYVILLE, TX 76034 5226 PLEASANT RUN RD
VILLAGE MANAGEMENT LTD 909 LAKE CAROLYN PKWY STE 150 IRVING, TX 75039 35 VERANDA LN # 412
SOUTH QUORUM ACQUISITIONS LLC 14801 QUORUM DR STE 160 DALLAS, TX 75254 97 COTTAGE LN
RCP VILLAGE FIRST LIEN LTD 8333 DOUGLAS AVE STE 300 DALLAS, TX 75225 34 MAIN ST
BROOKS, FRANCES B 55 MAIN ST STE 350 COLLEYVILLE, TX 76034 55 MAIN ST
SOUTH QUORUM ACQUISITIONS LLC 14801 QUORUM DR STE 160 DALLAS, TX 75254 95 COTTAGE LN
HOROBEC, JOHN 626 S CHURCH ST GRAPEVINE, TX 76051 5310 PLEASANT RUN RD
VILLAGE OWNERS ASSOCIATION INC 909 LAKE CAROLYN PKWY STE 150 IRVING, TX 75039 70 CASA LN
TRINITY COLLEVILLE RE LLC 88 VILLAGE LN STE 150 COLLEYVILLE, TX 76034 88 VILLAGE LN # 28 510
VILLAGE JV LLC 610 DEFOREST CT COPPELL, TX 75019 76 MAIN ST
HOLTSHOUSER, JOSEPH L 84 CASA LN COLLEYVILLE, TX 76034 84 CASA LN # 210
VILLAGE OWNERS ASSOCIATION INC 909 LAKE CAROLYN PKWY STE 150 IRVING, TX 75039 23 MAIN ST
G & B COLLEYVILLE LLC 75 MAIN ST STE 100 COLLEYVILLE, TX 76034 75 MAIN ST # 28 110
VILLAGE OWNERS ASSOCIATION INC 909 LAKE CAROLYN PKWY STE 150 IRVING, TX 75039 36 VILLAGE LN
TWENTY TEN INVESTMENTS CO LLC 14801 QUORUM DR STE 160 DALLAS, TX 75254 89 VERANDA LN # 110
SOUTH BOWIE INVESTMENT PARTNER PO BOX 126 COLLEYVILLE, TX 76034 5217 PLEASANT RUN RD
VILLAGE OWNERS ASSOCIATION INC 909 LAKE CAROLYN PKWY STE 150 IRVING, TX 75039 42 MAIN ST
RCP VILLAGE FIRST LIEN LTD 8333 DOUGLAS AVE STE 300 DALLAS, TX 75225 50 MAIN ST
BELL, WILLIAM M 5900 E LANCASTER AVE FORT WORTH, TX 76112 60 VERANDA LN # 211
MILLER FAMILY REVOC TRUST 87 CASA LN COLLEYVILLE, TX 76034 90 VERANDA LN # 212
PREWITT LEASING INC 97 VILLAGE LN STE 300 COLLEYVILLE, TX 76034 97 VILLAGE LN # 212
GBC CAPITAL LLC PO BOX 121 COLLEYVILLE, TX 76034 44 VERANDA LN
PITTS, REX A 66 VERANDA LN COLLEYVILLE, TX 76034 66 VERANDA LN # 510
VILLAGE OWNERS ASSOCIATION INC 909 LAKE CAROLYN PKWY STE 150 IRVING, TX 75039 23 MAIN ST
GLANCY, WILLIAM 4012 GATEWAY DR STE 100 COLLEYVILLE, TX 76034 83 VERANDA LN
ALLENBY, JANET D 76 CASA LN 310 COLLEYVILLE, TX 76034 76 CASA LN # 312
VILLAGE MANAGEMENT LTD 909 LAKE CAROLYN PKWY STE 150 IRVING, TX 75039 47 VERANDA LN # 110
THOMAS MONROE PROPERTIES LLC 825 REGINA CT COLLEYVILLE, TX 76034 59 PIAZZA LN # 411
TCN INVESTMENTS III LLC 1861 BROWN BLVD # 744 ARLINGTON, TX 76006 35 VERANDA LN # 210
CHALLINOR, PETER 107 SUMMIT COVE TROPHY CLUB, TX 76262 85 VILLAGE LN # 100
RCP VILLAGE FIRST LIEN LTD 8333 DOUGLAS AVE STE 300 DALLAS, TX 75225 34 MAIN ST
ATWOOD, STEVE 34 PIAZZA LN # 37 COLLEYVILLE, TX 76034 34 PIAZZA LN # 37
VILLAGE OWNERS ASSOCIATION INC 909 LAKE CAROLYN PKWY STE 150 IRVING, TX 75039 100 CASA LN
CCI-COLLEYVILLE I LP 800 BRAZOS ST STE 600 AUSTIN, TX 78701 99 MAIN ST
COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE, TX 76034 50 PIAZZA LN
GABLE, MICHAEL 813 CENTRAL DR COLLEYVILLE, TX 76034 813 CENTRAL DR
DUNHAM, KELLEN C 33 MAIN ST STE 200 COLLEYVILLE, TX 76034 33 MAIN ST
SOUTH QUORUM ACQUISITIONS LLC 901 MAIN ST STE 3900 DALLAS, TX 75202 104 TERRA COTTA WAY
HESLAND LLC 5850 COLLEYVILLE BLVD STE 110 COLLEYVILLE, TX 76034 26 MAIN ST
COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE, TX 76034 100 MAIN ST
VILLAGE OWNERS ASSOCIATION INC 909 LAKE CAROLYN PKWY STE 150 IRVING, TX 75039 43 MAIN ST
FIGUEROA FAMILY REVOCABLE TRUS 817 CENTRAL DR COLLEYVILLE, TX 76034 817 CENTRAL DR
SOUTH QUORUM ACQUISITIONS LLC 104 TERRA COTTA WAY COLLEYVILLE, TX 76034 104 TERRA COTTA WAY
SOUTH QUORUM ACQUISITIONS LLC 104 TERRA COTTA WAY COLLEYVILLE, TX 76034 104 TERRA COTTA WAY
PIAZZA PARTNERS LLC 85 PIAZZA LN COLLEYVILLE, TX 76034 85 PIAZZA LN
PIAZZA PARTNERS LLC 85 PIAZZA LN COLLEYVILLE, TX 76034 85 PIZZA LN
PIAZZA PARTNERS LLC 85 PIAZZA LN COLLEYVILLE, TX 76034 85 PIAZZA
PIAZZA PARTNERS LLC 85 PIAZZA LN COLLEYVILLE, TX 76034 85 PIAZZA LN
Notification List
PIAZZA PARTNERS LLC 85 PIAZZA LN COLLEYVILLE, TX 76034 85 PIAZZA LN
TCN INVESTMENTS III LLC 1861 BROWN BLVD # 744 ARLINGTON, TX 76006 35 VERANDA LN # 112
REALTY CAPITAL VILLAGE 85 VILLAGE LN COLLEYVILLE, TX 76034 85 VILLAGE LN
COLLEYVILLE REALTY HOLDINGS 92 PIAZZA LN COLLEYVILLE, TX 76034 92 PIAZZA LN
G & B COLLEYVILLE LLC 75 MAIN ST STE 100 COLLEYVILLE, TX 76034 75 MAIN ST # 28 211
JACK PREWITT & ASSOCIATES INC 97 VILLAGE LN COLLEYVILLE, TX 76034 97 VILLAGE LN
D & M PERRY ENTERPRISES INC 2128 PORTWOOD WAY FORT WORTH, TX 76179 33 MAIN ST # 100
FABIO RITA K B 33 MAIN ST COLLEYVILLE, TX 76034 33 MAIN ST
PORTER KEITH 33 MAIN ST COLLEVYILLE,TX 76034 33 MAIN ST
MORANI PROPERTIES 33 MAIN ST COLLEYVILLE, TX 76034 33 MAIN ST
MORANI PROPERTIES LTD 909 LAKE CAROLYN PKWY STE 150 IRVING, TX 75309 33 MAIN ST
GRAPEVINE-COLLEYVILLE ISD 3051 IRA E WOODS AVENUE GRAPEVINE, TX 76051 STATE LAW REQUIRED
AMY HARRIS HOPKER 62 MAIN STREET, #200-250 COLLEYVILLE, TX 76034 APPLICANT
Public hearing notices were mailed
Thursday, January 28, 2016 by Taci
Wrisley
Notification List
ORDINANCE O-16-1975
AMENDING THE ZONING ORDINANCE AND THE OFFICIAL ZONING
MAP BY CHANGING THE ZONING ON LOT 23, OF THE VILLAGE AT
COLLEYVILLE ADDITION, LOCATED AT 62 MAIN STREET, BY
AUTHORIZING A SPECIAL USE PERMIT FOR THE SALE OF ALCOHOLIC
BEVERAGES FOR ON-PREMISES CONSUMPTION; PROVIDING A
PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO THOUSAND
DOLLARS ($2,000.00); AND PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Colleyville has received an application for on-
premises consumption of alcohol under Case No. ZC16-001;
and
WHEREAS, the City of Colleyville deems it necessary, for the purpose of
promoting the health, safety, morals, or general welfare of the
City to enact a new zoning ordinance; and
WHEREAS, the City Council has appointed a Planning and Zoning
Commission to recommend the boundaries of the various
original zoning districts and appropriate regulations be enforced
therein and to recommend a new zoning ordinance; and
WHEREAS, the Planning and Zoning Commission has divided the City into
districts and has prepared regulations pertaining to such
districts in accordance with a comprehensive plan and designed
to lessen congestion in the streets; to secure safety from fire,
panic, and other dangers; to promote health, general welfare;
to provide adequate light and air; to prevent the overcrowding
of land; to avoid undue concentration of population; to
facilitate the adequate provision of transportation, water,
sewerage, schools, parks, and other public requirements; and
WHEREAS, the Planning and Zoning Commission, has given reasonable
consideration to, among other things, the character of the
districts and their peculiar suitability for particular uses, with a
view to conserving the value of buildings and encouraging the
most appropriate use of land throughout the City; and
WHEREAS, the Planning and Zoning Commission of the City of Colleyville
and the City of Colleyville City Council, in compliance with the
Charter of the City of Colleyville, and State Law with reference
to changes to zoning classifications under the Zoning Ordinance
Regulations and Zoning Map, having given the requisite notices
by publication and otherwise, and after holding due hearings
Ordinance O-16-1975
Page 2 of 4
and affording a full and fair hearing to all the property owners
generally, and to the persons interested and situated in the
affected area and in the vicinity thereof, the governing body of
the City of Colleyville is of the opinion that said change in
zoning should be made.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT all the foregoing premises and findings are found to be true
and correct and are incorporated into the body of this ordinance
as if copied in their entirety.
Sec. 2. THAT the Comprehensive Zoning Ordinance of the City of
Colleyville, Texas, be, and the same is hereby amended by
changing the zoning on Lot 23, of the Village at Colleyville
Addition, located at 62 Main Street, as depicted on Exhibit “A,”
by authorizing a Special Use Permit for the sale of alcoholic
beverages for on-premises consumption.
Sec. 3. THAT the above described tract of land shall be used only in the
manner and for the purposes provided by the Comprehensive
Zoning Ordinance of the City of Colleyville as heretofore
amended, and as amended herein.
Sec. 4. THAT the above described tract of land shall be subject to the
following conditions:
1. GENERAL
a. The Special Use Permit shall apply to the sale of alcoholic
beverages for on-premises consumption in conjunction with a
restaurant use.
b. The name of the business authorized for the sale of alcoholic
beverages for on-premises consumption by this Special Use
Permit shall be called “Sonsie House Kitchen.”
c. The Special Use Permit shall automatically expire upon the
abandonment of the business, change in the use, a change in
ownership or upon the expiration or termination of the
Certificate of Occupancy.
d. All requirements of the Land Development Code shall be met,
Ordinance O-16-1975
Page 3 of 4
except where amended herein.
2. HOURS OF OPERATION
a. The hours of operation shall not exceed the following
schedule:
Tuesday - Saturday: 11:00 a.m. – 3:00 p.m.
5:00 p.m. – 9:00 p.m.
Sunday: 10:00 a.m. – 3:00 p.m.
Sec. 5. THAT any person, firm or corporation violating any of the
provisions or terms of this ordinance shall be subject to the same
penalty as provided for in the Comprehensive Zoning Ordinance
of the City of Colleyville, and upon conviction shall be punishable
by a fine not to exceed the sum of Two Thousand Dollars
($2,000.00) for each offense.
Sec. 6. THAT it has been found that there has been a change in
conditions in the above described property, it is now necessary
that it be given the above zoning classification in order to permit
its proper development and in order to protect the public
interest, comfort and general welfare, and requires that this
ordinance shall take effect immediately from and after its
passage.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the 16th day of
February 2016.
The second reading and public hearing being conducted on the 1st day of
March 2016.
PASSED AND APPROVED by the City Council of the City of Colleyville, Texas,
on this the ________ day of _________________________ 2016.
Ordinance O-16-1975
Page 4 of 4
ATTEST: CITY OF COLLEYVILLE
Amy Shelly, TRMC David Kelly
City Secretary Mayor
APPROVED AS TO FORM AND LEGALITY:
Matthew C. G. Boyle
City Attorney
Exhibit “A” – Location Map
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 7a Agenda Date 02/16/2016 Number Resolution R-16-3962
Type Resolution
Department City Secretary
Title
Calling a General Election for the purpose of electing a Mayor and City Councilmembers
to Place 1 and Place 2
Strategy Map Connection
B3- Utilize partnerships to implement cost-effective service solutions
B4- Cultivate a culture of transparency and consistent communication
Explanation
Reading and Public Hearing
This item provides for the election order calling a General Election for May 7, 2016, for
the purpose of electing a Mayor and City Councilmembers to Place 1 and Place 2.
The City contracts with Tarrant County Elections Administration for election services,
which provides for citizens to vote at any early voting location in Tarrant County. On
election day, voters must vote in their precinct.
The attached proposed Resolution R-16-3962 provides the dates, times, and locations
for voting on election day and during early voting, and information for City Council
candidates regarding filing dates and times.
Financial Impact
Funding is available in the Office of the City Secretary's budget, line item 001-14-10-
6215.
Recommendation
Approve
Attachments
1.Resolution R-16-3962
RESOLUTION R-16-3962
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEYVILLE,
TEXAS, CALLING A GENERAL ELECTION FOR MAY 7, 2016, FOR THE
PURPOSE OF ELECTING A MAYOR AND CITY COUNCILMEMBERS,
PLACE 1 AND PLACE 2 AND AUTHORIZING A JOINT ELECTION
AGREEMENT AND CONTRACT FOR ELECTION SERVICES WITH
TARRANT COUNTY ELECTIONS ADMINISTRATION
WHEREAS,the City of Colleyville, Texas, desires to conduct a General
Election as set forth by the City of Colleyville Charter and Texas
Election Code, Section 41.001, to be held on Saturday, May 7,
2016, at which time the voters will elect a Mayor and City
Councilmembers to Place 1 and Place 2, including the conduct
of early voting; and
WHEREAS,all statutory and constitutional requirements for the passage
of this Resolution have been adhered to, including but not
limited to, the Texas Open Meetings Act.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT all matters stated hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in
their entirety.
Sec. 2.THAT a General Election is hereby called to elect a Mayor and
City Councilmembers to Place 1 and Place 2, to serve until their
successors are duly elected and qualified. Such election shall
be held at Bransford Elementary School, 601 Glade Road,
Colleyville, Texas, on Saturday, May 7, 2016, from 7:00 a.m.
to 7:00 p.m.
Sec. 3.THAT if a Run-Off Election is necessary, it shall be held in
compliance with the Texas Election Code and requirements of
the City of Colleyville Charter.
Sec. 4.THAT qualified persons for City Council may file as candidates
by filing applications in the Office of the City Secretary, 100
Main Street, Colleyville, Texas, Wednesday, January 20, 2016
through Friday, February 19, 2016, Monday through Friday,
from 8:00 a.m. to 5:00 p.m.
Resolution R-16-3962
Page 2 of 3
Sec. 5. THAT Frank Phillips, Tarrant County Elections Administrator, or
his successor, 2700 Premier Street, Fort Worth, Texas 76111,
is hereby appointed as Early Voting Clerk and may appoint
additional deputy early voting clerks, as necessary, to properly
conduct the election. Applications for ballot by mail must be
received by mail no later than the close of business on
Tuesday, April 26, 2016 (Mailing address: Tarrant County
Elections, Attention: Frank Phillips, Early Voting Clerk, or his
successor, P.O. Box 961011, Fort Worth, Texas, 76161-0011).
Sec. 6. THAT Early Voting shall be conducted at Tarrant County’s Main
Early Voting location: Tarrant County Elections Center, 2700
Premier Street, Fort Worth, Texas 76111; Colleyville City Hall,
100 Main Street, Training Room, second floor, and branch
offices for early voting by personal appearance shall also be
established as outlined in the Election Agreement with Tarrant
County Elections Administration.
Sec. 7. THAT early voting shall begin on Monday, April 25, 2016, and
shall end Tuesday, May 3, 2016, and the dates and times shall
be as set forth below:
April 25 – April 29 Monday – Friday 8:00 a.m. - 5:00 p.m.
April 30 Saturday 7:00 a.m. - 7:00 p.m.
May 1 Sunday 11:00 a.m. - 4:00 p.m.
May 2 – 3 Monday – Tuesday 7:00 a.m. - 7:00 p.m.
Sec. 8. THAT Tarrant County’s voting equipment shall be employed for
the regular municipal election, including early voting, herein
ordered in compliance with the provisions of Chapter 121 of the
Texas Election Code, as amended.
Sec. 9. THAT Tarrant County Elections Administration will assume the
responsibility for the Election Officers and the Early Voting
Ballot Board in accordance with the provisions of an Election
Agreement for the conduct of the election on the aforesaid
election date and the Mayor shall execute such Election
Agreement on behalf of the City.
Resolution R-16-3962
Page 3 of 3
Sec. 10.THAT the Election shall be conducted according to the election
laws of the State of Texas and requirements of the Charter of
the City of Colleyville.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ________ AYES, ________ NAYS, AND ________
ABSTENTIONS, THIS THE 16TH DAY OF FEBRUARY 2016.
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC David Kelly
City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 7b Agenda Date 02/16/2016 Number Resolution R-16-3963
Type Resolution
Department City Secretary
Title
Consideration of an appointment to the Architectural Review Commission
Strategy Map Connection
B4- Cultivate a culture of transparency and consistent communication
Explanation
Reading and Public Hearing
The Architectural Review Commission (ARC), is comprised of seven members and
meets as needed. The Commission did not meet in 2015. The City Council established
ARC to engage the Colleyville community in the City's economic development efforts.
The Commission serves in an advisory role to the City Council and provides
recommendations on matching grant applications, recommendations related to issues
such as the quality and effectiveness of Colleyville's Commercial Design Standards, and
the possibility of an Overlay District within the core of the Colleyville Boulevard
corridor.
At the December 15, 2015 meeting, City Council made appointments to the ARC
and directed staff to advertise for the vacant position with a term expiring December
2016. The position was advertised through February 1, 2016.
Two applications for appointment were received and are attached:
Adrian Esquivel
Brian Margetts
This resolution provides for City Council to consider an appointment to the Architectural
Review Commission.
Financial Impact
There is no financial impact to the City.
Recommendation
Approve
City Council Agenda Briefing 7b
City of Colleyville Page 2
1.Architectural Review Commission roster
2.Architectural Review Commission Applications for Appointment
3.Resolution R-16-3963
Attachments
Updated 12/18/2015
ARCHITECTURAL REVIEW COMMISSION
Jeffrey Ground
4108 Dundee Court
Colleyville, TX 76034
W: (817) 320-5330
H: (817) 354-5640
jg@aggienetwork.com
TERM: Dec 2015 - Dec 2017
John Hines
4806 Cranbrook Drive East
Colleyville, TX 76034
W: (214) 601-2013
H: (817) 571-2775
husker.1power@yahoo.com
TERM: Dec 2015 - Dec 2017
Jim Makens
3231 Harwood
Bedford, TX 76021
W: (214) 957-8284
jm@makens.com
TERM: Dec 2014 - Dec 2016
Christina Keilson Talley
200 Capriole Court
Colleyville, TX 76034
H: (214) 679-7109
chrisktalley@gmail.com
TERM: Dec 2014 - Dec 2016
Gerald Ward
4301 Briar Ridge Drive
Colleyville, TX 76034
W: (817) 281-5600
H: (817) 522-8752
wardarchitecture@sbcglobal.net
TERM: Dec 2015 - Dec 2017
VACANT
TERM: Dec 2014 - Dec 2016
Curtis W. Young
8003 Jefferson Circle
Colleyville, TX 76034
W: (817) 424-2626
H: (817) 498-2011
cyoung@sage-dfw.com
TERM: Dec 2014 - Dec 2016
RESOLUTION R-16-3963
A RESOLUTION APPOINTING A MEMBER TO THE
ARCHITECTURAL REVIEW COMMISSION
WHEREAS,one (1) position on the Architectural Review Commission is
vacant with a term expiring December 2016.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT the Colleyville City Council hereby appoints the following
person to the Architectural Review Commission with a term
expiring December 2016:
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF __ AYES, __ NAYS, AND __ ABSTENTIONS ON
THIS THE 16TH DAY OF FEBRUARY 2016.
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC David Kelly
City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 7c Agenda Date 02/16/2016 Number Resolution R-16-3964
Type Resolution
Department City Secretary
Title
Consideration of appointments to the Colleyville Center Advisory Committee
Strategy Map Connection
B4- Cultivate a culture of transparency and consistent communication
Explanation
Reading and Public Hearing
There are eight at-large members, and six members representing Colleyville civic
organizations on the Colleyville Center Advisory Committee (CCAC). The CCAC meets
quarterly and is responsible for making recommendations to City Council regarding fee
structures, policies, and development of long-range plans for the Center's use and
marketing.
At the December 15, 2015 meeting, City Council made appointments to the CCAC and
directed staff to advertise for the vacant at-large position with a term expiring
December 2017, and secure a representative recommendation from the Colleyville
Rotary Club. The position was advertised through February 1, 2016.
Applications for appointment for the at-large position were received and are attached:
Bhanu Chowdary
Adrian Esquivel
Richard Vallario
The Colleyville Rotary Club requests City Council appoint President Mike Bolton, to
represent the club.
On February 9, staff was advised Lisa Branscum, representing the National Charity
League has resigned with a term expiring December 2016. The National Charity
League requests Tracy Cutrona be appointed to fill the unexpired term to December
2016.
Staff spoke with Mike Bolton and Tracy Cutrona regarding an appointment and both
agreed to serve.
On February 1, staff was advised Fonda Martin, representing the Arts Council NE,
resigned as she no longer resides in Colleyville. Arts Council President Mrs. Lee Koch
City Council Agenda Briefing 7c
City of Colleyville Page 2
has advised there are no Arts Council Board members residing in Colleyville and noted
as the Arts Council serves 16 area cities and seven school districts, it may be time to
consider affording another local organization to participate on the CCAC. Should City
Council wish to review the membership and bylaws of the CCAC, staff will prepare a
recommendation to be placed on a future agenda.
This resolution provides for City Council to consider appointments to the Colleyville
Center Advisory Committee.
Financial Impact
There is no financial impact to the City.
Recommendation
Approve
Attachments
1.Colleyville Center Advisory Committee roster
2.Colleyville Center Advisory Committee Applications for Appointment
3.Resolution R-16-3964
Updated 12/18/2015
COLLEYVILLE CENTER ADVISORY COMMITTEE
At-Large
Earlene Garvey
4508 Cresthaven Drive
Colleyville, TX 76034
W: (817) 271-3257
H: (817) 271-3257
Earlene.Garvey@gmail.com
TERM: Dec 2015 - Dec 2017
At-Large
Judith Goodwin
4001 Allendale Street
Colleyville, TX 76034
H: (817) 267-8702
dongoodwin@verizon.net
TERM: Dec 2015 - Dec 2017
At-Large
Mark Johnson
4804 Mill Brook Drive
Colleyville, TX 76034
H: (817) 909-0778
markjohnson49@mac.com
TERM: Dec 2015 - Dec 2017
At-Large
Louis C. Miller
7802 Tillman Hill Court
Colleyville, TX 76034
W: (817) 994-6180
millerlouis@sbcglobal.net
TERM: Dec 2014 - Dec 2016
At-Large
Fred Mills
5400 Linden Court
Colleyville, TX 76034
H: (817) 545-6862
saxmills@verizon.net
TERM: Dec 2015 - Dec 2017
At-Large
Amy Redfearn
7300 Chanel Court
Colleyville, TX 76034
W: (972) 896-3796
H: (817) 577-1009
amyredfearn@verizon.net
TERM: Dec 2014 - Dec 2016
At-large
Paul Vigiletti
604 Summertree Court
Colleyville, TX 76034
W: (817) 689-4475
H: (817) 485-7417
paubervig@att.net
TERM: Dec 2014 - Dec 2016
At-Large
Vacant
TERM: Dec 2015 - Dec 2017
Arts Council NE
Vacant
TERM: Dec 2015 - Dec 2017
Colleyville Garden Club
Julie George
5908 Quality Hill Road
Colleyville, TX 76034
W: (214) 202-4671
H: (817) 577-2627
juliefgeorge@sbcglobal.net
TERM: Dec 2014 - Dec 2016
Colleyville Lions Club
Tom Westerman
308 Oak Valley
Colleyville, TX 76034
W: (817) 300-0881
H: (817) 485-0911
twesterman1@att.net
TERM: Dec 2014 - Dec 2016
Updated 12/18/2015
National Charity League
Lisa Branscum
7902 Jefferson Circle
Colleyville, TX 76034
W: (817) 269-5850
H: (817) 581-1166
branclanfive@sbcglobal.com
TERM: Dec 2014 - Dec 2016
Colleyville Rotary Club
Vacant
TERM: Dec 2015 - Dec 2017
Colleyville Woman's Club
Darla Dennison
100 Franklin Court
Colleyville, TX 76034
H: (817) 770-8805
TERM: Dec 2015 - Dec 2017
RESOLUTION R-16-3964
A RESOLUTION APPOINTING MEMBERS TO THE COLLEYVILLE
CENTER ADVISORY COMMITTEE
WHEREAS,the Colleyville Center Advisory Committee has three (3) vacant
positions whose terms expire December 2017; and
WHEREAS,one (1) position is at-large and two (2) positions represent the
Arts Council NE and Colleyville Rotary Club.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT the following persons are hereby appointed to the
Colleyville Center Advisory Committee with a term expiring
December 2017:
At-Large
Colleyville Rotary Club
Arts Council NE
Sec. 2.THAT the following person is hereby appointed to the Colleyville
Center Advisory Committee to fill an unexpired term to
December 2016:
Tracy Cutrona National Charity League
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF __ AYES, __ NAYS, AND __ ABSTENTIONS ON
THIS THE 16TH DAY OF FEBRUARY 2016.
ATTEST: CITY OF COLLEYVILLE
Amy Shelley, TRMC David Kelly
City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 7d Agenda Date 02/16/2016 Number Resolution R-16-3965
Type Resolution
Department City Secretary
Title
Consideration of an appointment to the Library Board
Strategy Map Connection
B4- Cultivate a culture of transparency and consistent communication
Explanation
Reading and Public Hearing
At the December 15, 2015 meeting, in accordance with the attached excerpt from the
Library Board Bylaws City Council appointed Alternate 1 to fill the Place 7 position
which was resigned in October 2015, and appointed Alternate 2 to fill the Alternate 1
position. This left the Alternate 2 position with a term expiring September 2017 to be
vacant and staff was directed to advertise the position.
The position was advertised through February 1, 2016. Three applications for
appointment were received and are attached:
Bhanu Chowdary
Adrian Esquivel
Shanthi Kannan
This resolution provides for City Council to consider an appointment to the Library
Board.
Financial Impact
There is no financial impact to the City.
Recommendation
Approve
Attachments
1.Library Board roster
2.Excerpt from Library Board Bylaws
3.Library Board Applications for Appointment
4.Resolution R-16-3965
Updated 2/1/2016
LIBRARY BOARD
PLACE 1
Kay Newton
6002 Meadowhill Drive
Colleyville, TX 76034
H: (817) 421-0139
gksafig@aol.com
TERM: Sep 2015 - Sep 2017
PLACE 2
Victoria Kennedy-Ziegler
5105 Camelot Drive
Colleyville, TX 76034
W: (972) 571-3719
H: (817) 540-1191
drvkennedy@tx.rr.com
TERM: Sep 2014 - Sep 2016
PLACE 3
Nancy Andrews
508 Colleyville Terrace
Colleyville, TX 76034
W: (817) 917-1940
H: (817) 281-5559
nancya@sbcglobal.net
TERM: Sep 2015 – Sep 2017
PLACE 4
Molly Skinner
309 Chestnut Bend
Colleyville, TX 76034
W: (214) 536-7219
H: (817) 485-7354
mollyskinn@aol.com
TERM: Sep 2014 - Sep 2016
PLACE 5
Billie Tuttle
202 Madison Square
Colleyville, TX 76034
W: (817) 991-1170
H: (817) 581-4188
tuttlebob@sbcglobal.net
TERM: Sep 2015 - Sep 2017
PLACE 6
Vernon Noronha
200 Old Grove Road
Colleyville, TX 76034
W: (214) 840-4255
H: (817) 576-2050
vernon.noronha@gmail.com
ERM: Sep 2014 - Sep 2016
PLACE 7
Seanna Billinger
1616 Devon Drive
Colleyville, TX 76034
H: (361) 728-6309
seannabillinger@yahoo.com
TERM: Sep 2014 - Sep 2016
ALTERNATE 1
Joan Roberts
5105 Overhill Drive
Colleyville, TX 76034
H: (817) 571-5721
Joan-r@att.net
TERM: Sep 2015 - Sep 2017
ALTERNATE 2
VACANT
TERM: Sep 2015 - Sep 2017
EX-OFFICIO
Cecilia Monacelli
2504 Meandering Court
Colleyville, TX 76034
H: (817) 571-6210
cecilia@monacelli.net
TERM: Sep 2015 - Sep 2016
EX-OFFICIO
Nancy Tuuling
5101 Indian Trail Court
Colleyville, TX 76034
H: (817) 488-8479
ntuuling@verizon.net
TERM: Sep 2015 – Sep 2016
COLLEYVILLE LIBRARY BOARD BYLAWS
ARTICLE I – Identification and Purpose
The Colleyville Library Board was established by the City Council of Colleyville, Texas, by
Ordinance O-04-1466 on June 15, 2004. The purpose of the Colleyville Library Board is to act
as an advisory board to the City Council relating to all nature of library facility planning and
programming.
ARTICLE II – Membership
2.1 The Colleyville Library Board shall consist of seven (7) members, who shall be
appointed by the City Council for a two (2) year term; provided three (3) members shall
be appointed each odd-numbered year and four (4) members must be appointed each
even-numbered year. Places on the Board shall be numbered one (1) through seven (7).
The Board shall also consist of two (2) alternates serving two-year terms. Alternates shall
be numbered Alternate 1 and Alternate 2.
2.2 Members shall serve without compensation and until their successors are appointed.
2.3 Members must be residents of Colleyville, Texas unless City Council waives the
residency requirement.
2.4 In the event of a vacancy on the Colleyville Library Board, Alternate 1 shall fill the
unexpired term and Alternate 2 shall be appointed to serve as Alternate 1. In the event of
more than one vacancy on the Board, Alternate 1 and Alternate 2 shall fill the unexpired
terms. Applications shall be accepted through the City Secretary’s office for the Alternate
position(s) and filled by City Council appointment for the length of the unexpired term.
2.5 The City Council, if it deems it desirable, may appoint ex-officio members to the Board.
Such ex-officio members shall be appointed on an annual basis and the term of office of
such ex-officio members shall be one year from the date of appointment. Such ex-officio
members shall have no voting authority. In consideration of appointment of ex-officio
members to the Board, the President of the Friends of the Colleyville Public Library and
the President of the Colleyville Public Library Foundation shall be appointed to serve as
ex-officio members with concurrent terms of the Presidents of the Friends of the
Colleyville Public Library and the Colleyville Public Library Foundation.
Excerpt of Libary Board Bylaws
RESOLUTION R-16-3965
A RESOLUTION FILLING THE POSITION OF ALTERNATE 2 ON THE
LIBRARY BOARD
WHEREAS,the Library Board Alternate 2 position is vacant with a term
expiring September 2017.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT the following person is hereby appointed to the Library
Board Alternate 2 position with a term expiring September
2017:
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ____ AYES, ___ NAYS, AND ____ ABSTENTIONS
ON THIS THE 16TH DAY OF FEBRUARY 2016.
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC David Kelly
City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 7e Agenda Date 02/16/2016 Number Resolution R-16-3966
Type Resolution
Department City Secretary
Title
Consideration of an appointment to the Zoning Board of Adjustment
Strategy Map Connection
B4- Cultivate a culture of transparency and consistent communication
Explanation
Reading and Public Hearing
At the December 15, 2015 meeting, City Council appointed a Zoning Board of
Adjustment Place 3 member and appointed Alternate 2 to fill the Alternate 1 position
as both were resigned in December 2015. This left the Alternate 2 position with a term
expiring September 2016 to be vacant and staff was directed to advertise the position.
The position was advertised through February 1, 2016. Two applications for
appointment were received and are attached:
Bhanu Chowdary
Richard Vallario
This resolution provides for City Council to consider an appointment to the Zoning
Board of Adjustment.
Financial Impact
There is no financial impact to the City.
Recommendation
Approve
Attachments
1.Zoning Board of Adjustment roster
2.Zoning Board of Adjustment Applications for Appointment
3.Resolution R-16-3966
UPDATED 12/18/2015
ZONING BOARD OF ADJUSTMENT
PLACE 1
Judson Orlando
3009 Scarborough Lane W.
Colleyville, TX 76034
W: (214) 456-1929
H: (205) 470-6836
judd_orlando@hotmail.com
TERM: Sep 2014 - Sep 2016
PLACE 2
Jason Elms
801 Shelton
Colleyville, TX 76034
W: (214) 420-8494
H: (817) 808-7275
Jelms@pape-dawson.com
TERM: Sep 2014 - Sep 2016
PLACE 3 - VICE CHAIR
Wayne Maynard
3004 Edgewood Lane
Colleyville, TX 76034
W: (864) 238-3995
H: (817) 369-4290
southeastqualitycoins@gmail.com
TERM: Sep 2014 - Sep 2016
PLACE 4 - CHAIR
Dee McNosky
5108 Pleasant Run Road
Colleyville, TX 76034
H: (817) 320-4060
dtmcnosky@aol.com
TERM: Sep 2015 - Sep 2017
PLACE 5
Raymond Allee
5907 Highland Hills
Colleyville, TX 76034
H: (817) 329-0186
rayallee@aol.com
TERM: Sep 2015 - Sep 2017
ALTERNATE 1
Dee Kamerman
1521 Tennison Parkway
Colleyville, TX 76034
H: (817) 416-2277
deekamerman@hotmail.com
TERM: Sep 2014 - Sep 2016
ALTERNATE 2
Vacant
TERM: Sep 2014 - Sep 2016
RESOLUTION R-16-3966
A RESOLUTION FILLING THE POSITION OF ALTERNATE 2 ON THE
ZONING BOARD OF ADJUSTMENT
WHEREAS,the Zoning Board of Adjustment Alternate 2 position is vacant
with a term expiring September 2016.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT the following person is hereby appointed to the Zoning
Board of Adjustment Alternate 2 position with a term expiring
September 2016:
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ____ AYES, ___ NAYS, AND ____ ABSTENTIONS
ON THIS THE 16TH DAY OF FEBRUARY 2016.
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC David Kelly
City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 7f Agenda Date 02/16/2016 Number Resolution R-16-3967
Type Resolution
Department Public Works
Title
Approval of a City/Developer Agreement between the City of Colleyville and The Lawn
Firm, Inc. for The Lawn Firm Development at 1605 Hall-Johnson Road, and authorize
the city manager to execute the agreement
Strategy Map Connection
B3- Utilize partnerships to implement cost-effective service solutions
Explanation
Reading and Public Hearing
As a result of the proposed new construction located at 1605 Hall-Johnson Road,
representatives of both the City of Colleyville and The Lawn Firm, Inc. have been in
discussions about a partnership that would benefit both parties.
The City of Colleyville owns the property located at 1601 Hall-Johnson Road. The City
of Colleyville currently houses the Department of Public Works Field Operations
Division at this location. This is shown on the attached Exhibit “1”.
The Lawn Firm, Inc. currently owns and operates their business at 1605 Hall-Johnson
Road. Access for this property is available through an access easement that traverses
the City owned property located at 1601 Hall-Johnson Road. This is shown on the
attached Exhibit “2”.
The redevelopment of either site will require compliance with current regulations. This
will require that the drainage of the area be accommodated with an engineered
drainage system. The attached proposed City/Developer Agreement will allow for a
single drainage system to be designed and built to accommodate the drainage and
runoff from both subject properties.
Per the proposed agreement, the City of Colleyville agrees to the following parameters:
• Construct a retention pond that will serve the drainage needs of both 1601 and
1605 Hall-Johnson Road
• Be responsible for maintaining the functionality of the drainage system in perpetuity
• Construct a new public street within one year from the date of the agreement
City Council Agenda Briefing 7f
City of Colleyville Page 2
• Reimburse all water impact fees associated with the development of said lot, capped
at an amount of $6,227
• Reimburse all sewer impact fees associated with the development of said lot,
capped at an amount of $1,608
• Reimburse all roadway impact fees associated with the development of said lot,
capped at an amount of $2,337
• Waive building permit fees associated with the development of said lot, capped at
an amount of $2,750
• Waive the platting fees associated with the development of said lot, cappted at an
amount of $357.50
The proposed agreement requires the developer to meet the following parameters:
• The developer shall provide and dedicate a drainage easement within the boundary
of 1605 Hall-Johnson Road for the pond that will be constructed by the City of
Colleyville that will serve the drainage needs of both 1601 and 1605 Hall-Johnson
Road
• The developer shall provide and maintain any and all irrigation systems within the
proposed drainage easement
• The developer shall provide and maintain any and all landscaping and turf located
within the drainage easement
The proposed City/Developer Agreement is beneficial for both the Developer and the
City of Colleyville. The Developer will have access to a public street therefore
increasing the value of his property. The City will gain the use of the proposed
drainage easement and facility within the Developer's property, reducing the need for
City-owned property to be used for storm water detention. In return, this will result in
an increase of the City-owned property that could be used or redeveloped.
Financial Impact
Funding for the City commitments is available in a cash account that has been
allocated for the redevelopment of 1601 Hall-Johnson Road.
Recommendation
Approve
Attachments
1. Proposed City/Developer Agreement
2. Exhibit 1
City Council Agenda Briefing 7f
City of Colleyville Page 3
3. Exhibit 2
4. Resolution R-16-3697
City of Colleyville
City/Developer Agreement
The Lawn Firm, Inc. - 1605 Hall-Johnson Road
STATE OF TEXAS
COUNTY OF TARRANT
KNOW ALL MEN BY THESE PRESENTS:
That Thomas Monks and Frederick Monks Sr. (and any assigns thereto), hereafter called “Owner/
Developer” and the City of Colleyville, Tarrant County, Texas, hereafter called “City”, enter into
the following agreement, hereafter called the “Agreement”.
In consideration of the mutual covenants herein contained, and for the purpose of developing 1605
Hall-Johnson Road, hereafter called the “Subdivision” the parties hereto do agree:
1.Owner/Developer is the owner of the Subdivision and has applied for an amendment to
the current zoning for the Subdivision as part of an effort to develop a new office building
on the site.
2.The Owner/Developer will dedicate to the public, a drainage and utility easement that is
sufficient to provide storm water detention for both the property owned by the
Owner/Developer and the City, as shown on Exhibit “A” attached hereto.
3.In consideration of Owner/Developer dedicating the drainage and utility easement as
shown in Exhibit “A” the City shall:
a.construct a public street that is generally consistent with what is shown on
Exhibit “A”, and the new public street shall provide the Owner/Developer
access and frontage to a public street as shown in Exhibit “A”;
b.construct a retention pond within the drainage and utility easement;
c.reimburse the water impact fees associated with the development of said lot,
capped at an amount of $6,227;
d. reimburse the sewer impact fees associated with the development of said lot,
capped at an amount of $1,608;
e.reimburse the roadway impact fees associated with the development of said lot,
capped at an amount of $2,337;
f.waive building permit fees associated with the development of said lot, capped
at an amount of $2,750;
g.waive the platting fees associated with the development of said lot, capped at
an amount of $357.50.
4.The City shall bear the cost of the new public street in its entirety including all incidentals,
and the Owner/Developer will not be responsible for any costs associated with the
construction of the new public street.
5.The Owner/Developer shall have no fiscal obligation in the construction of the public
improvements including, sanitary sewer mains, waterline extensions, and storm drainage
systems associated with the new public street.
6.The City shall bear the cost of the new retention pond in its entirety including the design
and construction of all drainage infrastructure, excavating/grading and vegetation
clearing and grubbing within the easement.
7.The Owner/Developer shall have no fiscal obligation in the design and construction of
the retention pond, but agrees to provide the City and/or its contractors, access to the
Subdivision for purposes of making such improvements.
8.The City agrees to maintain the functionality of the drainage system that is within the
dedicated public drainage and utility easement in perpetuity.
9.The Owner/Developer agrees to maintain the property associated with the public
drainage and utility easement as shown on Exhibit “A”. The Owner/Developer is
responsible for the construction and maintenance of any and all irrigation systems, turf
maintenance, and landscaping maintenance of the Subdivision. The Owner/Developer
may stock the pond with fish, irrigate using the water from the pond, utilize a well to
maintain a constant water level in the pond, and fence the property to limit the access to
the area, as this is a drainage easement and not intended as a public open space.
10.In the event that the Owner/Developer constructs a new structure prior to the completion
of the new public street, the City will provide temporary access to the new structure until
such time that a public street is made available.
11.Upon execution of this agreement, the City shall provide to the Owner/Developer civil
engineered plans for the new street and retention pond as soon as possible, but no later
than 180 days from the execution of this agreement.
12.The City shall construct the proposed street and the proposed retention pond within 1
year of the date of this agreement.
13.The Owner/Developer understands it has no authority to cancel or amend the terms of
this agreement without specific written authority by the City.
14.Termination. This agreement shall terminate upon the following:
(a) By written agreement of both parties; or
(b) If either party breaches the Agreement, and such breach remains uncured for a
period of sixty (60) days after written notice by the other party.
15.Remedies. If a party defaults hereunder, then the non-defaulting party shall have the
right to enforce specific performance of the defaulting party's obligations and/or seek
other available remedies at law, or in equity against such defaulting party.
16.Notice. All notices required by this Agreement shall be in writing and addressed to the
following, or such other party or address as either party designates in writing, by certified
mail, postage prepaid, facsimile with receipt as proof of transmittal, or by hand delivery.
If intended for Owner/Developer, to:
Thomas Monks and Frederick Monks Sr.
1605 Hall-Johnson Road
Colleyville, TX 76043
If intended for City, to: With copy to:
City of Colleyville Matthew Boyle
Attn: City Manager Boyle & Lowry
100 Main Street 4201 Wingren, Ste. 108
Colleyville, TX 76034 Irving, TX 75062
(817) 503-1059 (Fax) (972) 690-7105 (Fax)
17.Successors and Assigns. This Agreement shall be binding on and inure to the benefit of
the parties to it and their respective heirs, executors, administrators, legal
representatives, successors, and assigns. If for any reason the ownership of the property
should change it is agreed that these conditions will pass from this Owner/Developer to
the next owner and the City will require proper signatures of the new
Owners/Developers agreeing to the terms of this Agreement.
18.Severability. In the event any section, subsection, paragraph, sentence, phrase or word
herein is held invalid, illegal or unconstitutional, the balance of this Agreement shall be
enforceable and shall be enforced as if the parties intended at all times to delete said
invalid section, subsection, paragraph, sentence, phrase or word.
19.Governing Law. The validity of this Agreement and any of its terms and provisions, as
well as the rights and duties of the parties, shall be governed by the laws of the State of
Texas; and venue for any action concerning this Agreement shall be in State District
Court of Tarrant County, Texas.
20.Entire Agreement. This Agreement embodies the complete agreement of the parties
hereto, superseding all oral or written, previous and contemporary agreements between
the parties and relating to the matters in the Agreement, and except as otherwise
provided herein cannot be modified without written agreement of the parties to be made
a part of this Agreement.
21. Exhibits. All exhibits to this Agreement are incorporated herein by reference for all
purposes wherever reference is made to the same.
22.Counterparts. This Agreement may be executed in any number of counterparts, each of
which shall be deemed an original and constitute one and the same instrument.
[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]
EXECUTED this the ____ day of _____________________, 2016.
CITY: CITY OF COLLEYVILLE, TEXAS
B y: ____________________________________
Jennifer Fadden, City Manager
ATTEST:
APPROVED AS TO FORM:
B y: ________________________________________
Matthew C. G. Boyle, City Attorney
B y: ________________________________________
Amy Shelley, City Secretary
OWNER: Thomas Monks and Frederick Monks Sr.
P.O. Box 1377
Colleyville, TX 76034
B y: ____________________________________
Thomas Monks
B y: ____________________________________
Frederick Monks Sr.
PROPOSED DRAINAGE
EASEMENT AND POND
-0.60 ACRES-
APPROXIMATE LOCATION
OF PROPOSED PUBLIC STREET
EXHIBIT A
1601 HALL-JOHNSON
City of Colleyville
Service Center Property
1605 HALL-JOHNSON
The Lawn Firm Property
HALL-JOHNSON ROAD
160 1 H A LL -J OH N SO N R OA DService C en ter Prop er ty6.5 2 A cres
k
HALL-JO HNSON R OAD
C O V E N T R Y P L A C E
EXHIBIT 11601 Hall-John son Road¯
k
HALL-JO HNSON R OAD
C O V E N T R Y P L A C E
EXHIBIT 21605 Hall-John son Road¯
ACCESS EASEMEN T
160 5 H A LL -J OH N SO N R OA DThe Lawn Fir m Prop ert y2.86 A cres
RESOLUTION R-16-3967
A RESOLUTION APPROVING A CITY/DEVELOPER AGREEMENT WITH
THOMAS MONKS AND FREDERICK MONKS SR. FOR THE PURPOSES
OF DEVELOPMENT AND DRAINAGE IMPROVEMENTS TO
1605 HALL-JOHNSON ROAD AND AUTHORIZE THE
CITY MANAGER TO EXECUTE THE AGREEMENT
WHEREAS, Thomas Monks and Frederick Monks Sr. propose to construct a
new office building and dedicate to the public, a drainage and
utility easement sufficient to provide storm water detention for
the properties outlined in attached Exhibit “A”, labeled
City/Developer Agreement (CDA).
NOW, THEREFORE, BE IT RESOLVED BY CITY COUNCIL OF THE CITY
OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the CDA between Thomas Monks and Frederick Monks Sr.
and the City of Colleyville for the development improvements to
1605 Hall-Johnson Road, attached as Exhibit “A”, is hereby
approved.
Sec. 2. THAT the CDA shall be executed upon the signature of the city
manager.
AND IT IS SO RESOLVED.
PASSED BY A VOTE OF _____ AYES, _____ NAYS, AND _____
ABSTENTIONS ON THIS THE 16TH DAY OF FEBRUARY 2016.
ATTEST: CITY OF COLLEYVILLE
Amy Shelley, TRMC David Kelly
City Secretary Mayor
City of Colleyville
City/Developer Agreement
The Lawn Firm, Inc. - 1605 Hall-Johnson Road
STATE OF TEXAS
COUNTY OF TARRANT
KNOW ALL MEN BY THESE PRESENTS:
That Thomas Monks and Frederick Monks Sr. (and any assigns thereto), hereafter called “Owner/
Developer” and the City of Colleyville, Tarrant County, Texas, hereafter called “City”, enter into
the following agreement, hereafter called the “Agreement”.
In consideration of the mutual covenants herein contained, and for the purpose of developing 1605
Hall-Johnson Road, hereafter called the “Subdivision” the parties hereto do agree:
1.Owner/Developer is the owner of the Subdivision and has applied for an amendment to
the current zoning for the Subdivision as part of an effort to develop a new office building
on the site.
2.The Owner/Developer will dedicate to the public, a drainage and utility easement that is
sufficient to provide storm water detention for both the property owned by the
Owner/Developer and the City, as shown on Exhibit “A” attached hereto.
3.In consideration of Owner/Developer dedicating the drainage and utility easement as
shown in Exhibit “A” the City shall:
a.construct a public street that is generally consistent with what is shown on
Exhibit “A”, and the new public street shall provide the Owner/Developer
access and frontage to a public street as shown in Exhibit “A”;
b.construct a retention pond within the drainage and utility easement;
c.reimburse the water impact fees associated with the development of said lot,
capped at an amount of $6,227;
d. reimburse the sewer impact fees associated with the development of said lot,
capped at an amount of $1,608;
e.reimburse the roadway impact fees associated with the development of said lot,
capped at an amount of $2,337;
f.waive building permit fees associated with the development of said lot, capped
at an amount of $2,750;
g.waive the platting fees associated with the development of said lot, capped at
an amount of $357.50.
4.The City shall bear the cost of the new public street in its entirety including all incidentals,
and the Owner/Developer will not be responsible for any costs associated with the
construction of the new public street.
Exhibit "A"
5.The Owner/Developer shall have no fiscal obligation in the construction of the public
improvements including, sanitary sewer mains, waterline extensions, and storm drainage
systems associated with the new public street.
6.The City shall bear the cost of the new retention pond in its entirety including the design
and construction of all drainage infrastructure, excavating/grading and vegetation
clearing and grubbing within the easement.
7.The Owner/Developer shall have no fiscal obligation in the design and construction of
the retention pond, but agrees to provide the City and/or its contractors, access to the
Subdivision for purposes of making such improvements.
8.The City agrees to maintain the functionality of the drainage system that is within the
dedicated public drainage and utility easement in perpetuity.
9.The Owner/Developer agrees to maintain the property associated with the public
drainage and utility easement as shown on Exhibit “A”. The Owner/Developer is
responsible for the construction and maintenance of any and all irrigation systems, turf
maintenance, and landscaping maintenance of the Subdivision. The Owner/Developer
may stock the pond with fish, irrigate using the water from the pond, utilize a well to
maintain a constant water level in the pond, and fence the property to limit the access to
the area, as this is a drainage easement and not intended as a public open space.
10.In the event that the Owner/Developer constructs a new structure prior to the completion
of the new public street, the City will provide temporary access to the new structure until
such time that a public street is made available.
11.Upon execution of this agreement, the City shall provide to the Owner/Developer civil
engineered plans for the new street and retention pond as soon as possible, but no later
than 180 days from the execution of this agreement.
12.The City shall construct the proposed street and the proposed retention pond within 1
year of the date of this agreement.
13.The Owner/Developer understands it has no authority to cancel or amend the terms of
this agreement without specific written authority by the City.
14.Termination. This agreement shall terminate upon the following:
(a) By written agreement of both parties; or
(b) If either party breaches the Agreement, and such breach remains uncured for a
period of sixty (60) days after written notice by the other party.
15.Remedies. If a party defaults hereunder, then the non-defaulting party shall have the
right to enforce specific performance of the defaulting party's obligations and/or seek
other available remedies at law, or in equity against such defaulting party.
16.Notice. All notices required by this Agreement shall be in writing and addressed to the
following, or such other party or address as either party designates in writing, by certified
mail, postage prepaid, facsimile with receipt as proof of transmittal, or by hand delivery.
If intended for Owner/Developer, to:
Thomas Monks and Frederick Monks Sr.
1605 Hall-Johnson Road
Colleyville, TX 76043
If intended for City, to: With copy to:
City of Colleyville Matthew Boyle
Attn: City Manager Boyle & Lowry
100 Main Street 4201 Wingren, Ste. 108
Colleyville, TX 76034 Irving, TX 75062
(817) 503-1059 (Fax) (972) 690-7105 (Fax)
17.Successors and Assigns. This Agreement shall be binding on and inure to the benefit of
the parties to it and their respective heirs, executors, administrators, legal
representatives, successors, and assigns. If for any reason the ownership of the property
should change it is agreed that these conditions will pass from this Owner/Developer to
the next owner and the City will require proper signatures of the new
Owners/Developers agreeing to the terms of this Agreement.
18.Severability. In the event any section, subsection, paragraph, sentence, phrase or word
herein is held invalid, illegal or unconstitutional, the balance of this Agreement shall be
enforceable and shall be enforced as if the parties intended at all times to delete said
invalid section, subsection, paragraph, sentence, phrase or word.
19.Governing Law. The validity of this Agreement and any of its terms and provisions, as
well as the rights and duties of the parties, shall be governed by the laws of the State of
Texas; and venue for any action concerning this Agreement shall be in State District
Court of Tarrant County, Texas.
20.Entire Agreement. This Agreement embodies the complete agreement of the parties
hereto, superseding all oral or written, previous and contemporary agreements between
the parties and relating to the matters in the Agreement, and except as otherwise
provided herein cannot be modified without written agreement of the parties to be made
a part of this Agreement.
21. Exhibits. All exhibits to this Agreement are incorporated herein by reference for all
purposes wherever reference is made to the same.
22.Counterparts. This Agreement may be executed in any number of counterparts, each of
which shall be deemed an original and constitute one and the same instrument.
[THE REMAINDER OF THIS PAGE IS INTENTIONALLY LEFT BLANK]
EXECUTED this the ____ day of _____________________, 2016.
CITY: CITY OF COLLEYVILLE, TEXAS
B y: ____________________________________
Jennifer Fadden, City Manager
ATTEST:
APPROVED AS TO FORM:
B y: ________________________________________
Matthew C. G. Boyle, City Attorney
B y: ________________________________________
Amy Shelley, City Secretary
OWNER: Thomas Monks and Frederick Monks Sr.
P.O. Box 1377
Colleyville, TX 76034
B y: ____________________________________
Thomas Monks
B y: ____________________________________
Frederick Monks Sr.
PROPOSED DRAINAGE
EASEMENT AND POND
-0.60 ACRES-
APPROXIMATE LOCATION
OF PROPOSED PUBLIC STREET
EXHIBIT A
1601 HALL-JOHNSON
City of Colleyville
Service Center Property
1605 HALL-JOHNSON
The Lawn Firm Property
HALL-JOHNSON ROAD
Date: 1�_�
Agenda Item Number:
For example: 5a this
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SPEAKER CARD
�— Item must be completed!
I will speak In Support of this item. "`�' I will speak In Opposition to this item.
I do not wish to speak, but please record my: support ���/opposition
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Name: -1"� Gi"fl
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Address: �
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I understand i am /imited to speaking for Fve minutes. For agenda items not listed on the agenda
as a Pub/ic Hearing, City Council cannot respond to speakers in accordance with the Texas Open
Meetings Law, Chapter 551 of the Texas Loca/ Government Code. This includes persons speaking
under the Citizen s Comments sectioq' of the agenda.
Signed:
This
is a Public Record
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 9 Agenda Date 02/16/2016
Type Report
Department City Secretary
Title
Planning and Zoning Commission Meeting Minutes - January 11, 2016
Zoning Board of Adjustment Meeting Minutes - December 8, 2015
Sign Board of Appeals Meeting Minutes - October 14, 2014
Attachments
1.Planning and Zoning Commission Meeting Minutes - January 11, 2016
2.Zoning Board of Adjustment Meeting Minutes - December 8, 2015
3.Sign Board of Appeals Meeting Minutes - October 14, 2014
City of Colleyville Page 1
City of Colleyville
Planning and Zoning
Commission
Minutes
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Monday, January 11, 2016 City Council Chambers
CALL MEETING TO ORDER
The Planning and Zoning Commission meeting of the City of Colleyville was called
to order by Chairman Byerly on January 11, 2016 at 7:07 p.m.
Roll Call
Present: Commissioners David Wheelwright, Jason Elms, Carel Tornes, David
Phelps, Jim Gotcher, Don Davis, and Jeff Byerly
Staff Present: Abra Nusser, Shane Pace, Taci Wrisley, Cheryl Taylor, Rob
McKeown, Brian Riley, Marty Wieder, and Matthew Boyle (City Attorney)
1. APPROVAL OF MINUTES
Commissioner Phelps made a motion to approve the November 9,
2015 and December 14, 2015 minutes as corrected. Commissioner
Davis seconded.
The motion to approve the November 9, 2015 and December 14,
2015 minutes as corrected carried by the following vote:
Aye: 7 – Tornes, Elms, Wheelwright, Gotcher, Davis, Phelps, and Byerly
2. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA AS A PUBLIC HEARING ITEM
There were no citizen comments/presentations regarding items not on the
agenda as a public hearing item.
3. PUBLIC HEARING AGENDA ITEMS
3a Consideration of an amendment to the PUDC-Planned Unit
Development Commercial zoning requirements on Abstract 180, of
the J.L Byas Survey, located at 1603 Hall Johnson Road, Case ZC15 -
004
Shane Pace presented the case and briefed the Commission.
Planning and Zoning Commission
Commission
Minutes January 11, 2016
City of Colleyville Page 2
The public hearing was opened at 7:21 p.m.
Thomas Monks, the applicant, came forward to answer questions.
The following wished to record their support but did not wish to
speak:
Clint Clemens, 1608 Arbuckle Drive, Justin, Texas 76247
Patrick Newburn, 8629 Saddle Ridge Trail, North Richland Hills, Texas
76182
There being no one else wishing to speak, the public hearing was
closed at 7:40 p.m.
Commissioner Tornes made a motion to approve Case ZC15-
004 with the following conditions: 1) approve waivers 1-4 &
6; 2) a decorative masonry wall will be required around the
dumpster on three sides (west, north, and east) however, no
metal gate will be required on the enclosure; 3) allow four
portable storage containers for an indefinite timeframe, in the
southwest corner of the subject property, to be located a
minimum of 25 feet from any adjacent residential zoned
property, on an approved surface (gravel, asphalt, or
concrete), to be relocated within one year of issuance of
Certificate of Occupancy for the new building. Commissioner
Phelps seconded.
The motion to approve Case ZC15-004 with the following
conditions: 1) approve waivers 1-4 & 6; 2) a decorative
masonry wall will be required around the dumpster on three
sides (west, north, and east) however, no metal gate will be
required on the enclosure; 3) allow four portable storage
containers for an indefinite timeframe, in the southwest
corner of the subject property, to be located a minimum of 25
feet from any adjacent residential zoned property, on an
approved surface (gravel, asphalt, or concrete), to be
relocated within one year of issuance of Certificate of
Occupancy for the new building. carried by the following vote:
Aye: 7 – Tornes, Elms, Wheelwright, Gotcher, Davis, Phelps, and
Byerly
4. ADJOURNMENT
The meeting adjourned at 7:53 p.m.
Planning and Zoning Commission
Commission
Minutes January 11, 2016
City of Colleyville Page 3
The minutes were written and prepared by:
Taci Wrisley
Planning and Zoning Assistant
The meeting minutes were approved on February 8, 2016 by a vote of 7-0.
City of Colleyville Page 1
City of Colleyville
Zoning Board of
Adjustment
Minutes
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, December 8, 2015 City Council Chambers
Call to Order
The Zoning Board of Adjustment meeting of the City of Colleyville was called to
order by Board member McNosky on December 8, 2015 at 7:17 p.m.
Roll Call
Present: Board members Jason Elms, Dee Kamerman (Alternate 2), Larry Kainer,
and Dee McNosky
Absent: Board member Judson Orlando
Staff Present: Abra Nusser, Taci Wrisley, and Shane Pace
1. SWEARING IN OF NEWLY APPOINTED MEMBERS
Taci Wrisley swore in newly appointed members Dee McNosky, Place 4 and
Raymond Allee, Place 5.
2. APPROVAL OF MINUTES
Board member Elms made a motion to approve the minutes as
written. Board member Kamerman seconded.
The motion to approve the minutes as written carried by the
following vote:
Aye: 4 – Kamerman, Elms, Allee, and McNosky
3. PUBLIC HEARING AGENDA ITEMS
3a Request for a variance to certain provisions of Section 3.24.G
Schedule of District Regulations of the Land Development Code on Lot
3, Block 1, of the JT Lake Addition, located at 3701 Cliffwood Drive,
Case VC15-012
Shane Pace presented the case and briefed the Board.
The public hearing was opened at 7:22 p.m.
Zoning Board of Adjustment Minutes December 8, 2015
City of Colleyville Page 2
Christina Hill, the builder, Jonson and Jaime Lake, the homeowners
came forward and briefed the Board.
Board member McNosky asked staff to address Mrs. Lake’s question
regarding why staff was recommending denial. Shane Pace replied
staff was recommending denial due to technical noncompliance.
Mrs. Lake questioned staff regarding what the issue was with the
structure being built close to or on the property line. Abra Nusser
replied when structures are built close to one another, fire code
requirements are triggered.
Mrs. Lake questioned staff regarding whether the property owner to
the south had requested a permit for any type of structure along the
same property line as their proposed structure. Abra Nusser replied
research had not been done to determine that.
Board member Elms questioned Ms. Hill regarding whether there were
any topographical constraints. Ms. Hill replied there is a pool and a
25 foot easement in the rear of the property. She further added the
structure could not be placed anywhere else on the property. Mr.
Lake added there would be a 48 inch gate placed along the front of
the driveway and an existing gate on the north side of the property.
Board member Elms questioned Ms. Hill regarding whether a variance
would be needed if the square footage was reduced. Ms. Hill replied
there was only three foot of buildable space on the south side of the
property, not enough to get a car through. Mrs. Lake added their
original plan was much larger, the proposed plan is already reduced.
Discussion continued regarding potential placement and size of the
structure.
There being no one else wishing to speak the public hearing was
closed at 7:36 p.m.
Board member Elms stated he felt the hardship was self-imposed.
Board member McNosky stated she concurred with Board member
Elms but a permit had been issued.
Discussion continued regarding whether or not there was a hardship
in this case.
Board member Elms made a motion to deny Case VC15-012.
Zoning Board of Adjustment Minutes December 8, 2015
City of Colleyville Page 3
Board member Kamerman seconded.
The motion to deny Case VC15-012 carried by the following
vote:
Aye: 4 – Kamerman, Elms, Allee, and McNosky
3b Request for a variance to certain provisions of Section 3.24.G
Schedule of District Regulations of the Land Development Code on Lot
1, Block 1, of the JL3 Cavalier Estates Addition, located at 6212
Pleasant Run Road, Case VC15-013
Shane Pace presented the case and briefed the Board.
Frank Ritz, the applicant and builder, came forward and briefed the
Board.
The public hearing was opened at 7:41 p.m.
Board member Kamerman questioned Mr. Ritz if the property would
be subdivided or would there be a single family residential dwelling
unit. Mr. Ritz replied there would be one single family residential
dwelling unit. He further added they have already submitted a
building permit for the dwelling unit.
Board member Elms questioned staff regarding whether the taking of
Right-of-Way would be to the centerline of the road or to the edge of
the road. Shane Pace replied to the centerline of the road.
There being no one else wishing to speak, the public hearing was
closed at 7:43 p.m.
Discussion occurred regarding there being a hardship due to the lot
never being developed and bringing it up to compliance with current
codes.
Board member Elms made a motion to approve Case VC15-
013. Board member Kamerman seconded.
The motion to approve Case VC15-013 carried by the following
vote:
Aye: 4 – Kamerman, Elms, Allee, and McNosky
Zoning Board of Adjustment Minutes December 8, 2015
City of Colleyville Page 4
4. ADJOURNMENT
The meeting adjourned at 7:45 p.m.
Minutes were written and prepared by:
Taci Wrisley
Planning and Zoning Assistant
The meeting minutes were approved on February 9, 2016 by a vote of 5-0.
City of Colleyville Page 1
City of Colleyville
Sign Board of Appeals
Minutes
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, October 14, 2014 City Council Chambers
Call to Order
The Sign Board of Appeals meeting of the City of Colleyville was called to order by
Board member McNosky on October 14, 2014 at 7:00 p.m.
Roll Call
Present: Board members Jason Elms, Mike Leathers, Mark Collier, Larry Kainer
(Alternate 1), and Dee McNosky
Absent: Board members Judson Orlando, and Mike Patino (Alternate 2)
Staff Present: Ron Ruthven and Taci Wrisley
1. SWEARING IN OF NEWLY APPOINTED MEMBER
Taci Wrisley swore in newly appointed member Dee Kamerman, Alternate 2
2. ELECTION OF OFFICERS
Dee McNosky was elected Chairman of the Sign Board of Appeals.
Mike Leathers was elected as Vice-Chairman of the Sign Board of Appeals.
3. APPROVAL OF MINUTES
Board member Elms made a motion to approve the minutes as
written. Board member Collier seconded.
The motion to approve the minutes as written carried by the
following vote:
Aye: 6 –Kamerman, Elms, Leathers, Collier, Kainer, and McNosky
4. PUBLIC HEARING AGENDA ITEMS
4a Request for a variance to the provisions of Chapter 7-Sign
Regulations in the Land Development Code on Abstract 936 of the J.
M. Looney Survey, located at 5100 Bluebonnet Drive, Case SC14-003
Ron Ruthven presented the case and briefed the Board.
Sign Board of Appeals Minutes
October 14, 2014
City of Colleyville Page 2
The public hearing was opened at 7:10 p.m.
David Kalhoefer, the applicant, came forward and briefed the Board.
Board member Collier questioned staff regarding whether the sign, if
approved, would be in the way of any Glade Road expansions. Ron
Ruthven replied no.
Discussion occurred regarding turn lane possibilities for Glade Road.
Board member Leathers questioned Mr. Kalhoefer regarding whether
their other proposed sign had been approved. Mr. Kalhoefer replied
yes.
Board member Leathers questioned Mr. Kalhoefer whether the sign
could be modified in order to be in compliance with the sign code.
Mr. Kalhoefer replied no.
There being no one else wishing to speak, the public hearing was
closed at 7:16 p.m.
Board member Leathers made a motion to approve Case SC14-003.
Board member Kainer seconded.
The motion to approve Case SC14-003 carried by the following vote:
Aye: 5 – Elms, Leathers, Collier, Kainer, and McNosky
5. ADJOURNMENT
The meeting adjourned at 7:17 p.m.
The minutes were written and prepared by:
Taci Wrisley
Planning and Zoning Assistant
The meeting minutes were approved on February 9, 2016 by a vote of 5-0.
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number Agenda Date 02/16/2016 Number 9
Type Report
Department Finance
Title
Monthly Financial Report - January 2016
Explanation
General Fund
The percentage of the current year tax roll collected is ahead of the percentage
collected for January 2015 by a little more than 1%.
For the month of January, sales tax is up 5.43% ($12,800) from revenues reported for
the same time period last year. Year to date general fund sales tax is up 3.04%
($14,881) when compared to the same time period last year. This is the highest
January sales tax allocation ever received.
The annual franchise payment received from Tri-County Electric exceeded the
budgeted projection by 6.78%.
The second quarter mixed beverage tax allocation came in at $23,811 compared to
$19,327 last fiscal year, an increase of 23.2%. Year to date revenues currently exceed
budgeted projections by 25%.
Five new residential building permits were issued in January, compared to 19 that were
issued in January 2015. Revenues received for licenses and permits exceed current
year projections by 32.71%. Ambulance revenues exceed budget projections and are
ahead of last year's collections by over 12%. Revenues related to engineering and
inspection fees are down compared to projections and last year due to no new
development projects so far this fiscal year.
The average amount expended by the General Fund departments at the end of January
is 27.37% of the total appropriation versus 29.45%, which was projected to be spent.
Utility Fund
Year to date, water usage has decreased as compared to the amount sold
through January 2015. This is due to an increase in rainfall when compared to the
same time period last fiscal year. The average amount expended by the Utility Fund
departments at the end of January was 27.76% of the total appropriation, versus
32.35%, which was projected to be spent.
MONTHLY FINANCIAL REPORT - JANUARY 2016
GENERAL FUND RECEIVED PROJECTED RECEIPT VS RECEIVED PERCENT
FY 2016 AS OF AS OF PROJECTED AS OF CHANGE OVER
REVENUE SOURCE BUDGET 1/31/2016 1/31/2016 INCR (DECR)1/31/2015 PRIOR YEAR
Current Taxes $12,823,456 $11,413,208 $11,737,222 -2.76%$11,387,395 0.23%
Delinquent Taxes 50,000 16,636 12,500 33.08%13,270 25.36%
Penalty & Interest 55,000 6,293 3,951 59.29%3,951 59.29%
TOTAL AD VALOREM TAXES $12,928,456 $11,436,137 $11,753,673 -2.70%$11,404,616 0.28%
Oncor Electric $875,000 $0 $0 0.00%$0 0.00%
Tri-County Electric 105,000 112,116 105,000 6.78%126,855 -11.62%
Atmos Gas 350,000 0 0 0.00%0 0.00%
AT&T 70,000 17,039 17,500 -2.63%18,154 -6.14%
Verizon/Others 65,000 13,466 21,667 -37.85%18,717 -28.05%
Refuse/Recycling 146,000 52,321 48,666 7.51%46,903 11.55%
Cable TV 450,000 131,762 112,500 17.12%127,514 3.33%
TOTAL FRANCHISE TAXES $2,061,000 $326,705 $305,332 7.00%$338,143 -3.38%
Sales Tax $3,400,000 $503,718 $519,389 -3.02%$488,837 3.04%
Mixed Beverage Tax 80,000 50,014 40,000 25.04%55,147 -9.31%
TOTAL SALES TAX $3,480,000 $553,732 $559,389 -1.01%$543,984 1.79%
Building $580,000 $232,229 $193,333 20.12%$226,376 2.59%
Plumbing 48,000 27,158 16,000 69.74%19,469 39.49%
Mechanical 29,000 21,002 9,667 117.26%11,881 76.77%
Electrical 40,000 23,498 13,333 76.24%14,871 58.02%
City License 35,000 19,350 11,667 65.86%12,020 60.98%
Building Plan Review Fee 109,000 39,234 36,333 7.98%35,163 11.58%
New Business 3,500 1,511 1,167 29.51%1,410 7.16%
Sign Permit 6,800 4,145 2,267 82.87%2,620 58.21%
Fence Permit 9,500 6,200 3,167 95.79%3,525 75.89%
Fire Permits 7,000 8,035 2,333 244.36%3,270 145.72%
Irrigation Permit 15,000 8,168 5,000 63.35%6,599 23.77%
TOTAL LICENSES & PERMITS $882,800 $390,529 $294,267 32.71%$337,203 15.81%
Fines $800,000 $255,167 $266,667 -4.31%$252,337 1.12%
Alarm Fees 53,000 18,508 17,667 4.76%21,441 -13.68%
Library Fines 23,000 6,704 7,667 -12.55%7,858 -14.69%
TOTAL FINES $876,000 $280,380 $292,000 -3.98%$281,637 -0.45%
MONTHLY FINANCIAL REPORT - JANUARY 2016
RECEIVED PROJECTED RECEIPT VS RECEIVED PERCENT
REVENUE SOURCE FY 2016 AS OF AS OF PROJECTED AS OF CHANGE OVER
BUDGET 1/31/2016 1/31/2016 INCR (DECR)1/31/2015 PRIOR YEAR
Re-zoning $10,000 $3,180 $3,333 -4.60%$3,443 -7.65%
Plat Fee/Site Plan 8,200 3,163 2,733 15.70%2,703 17.02%
Board of Adjustment 1,250 950 417 128.00%700 35.71%
Sale of Material 100 383 33 1048.94%13 2846.00%
Weed Mowing 6,500 1,414 2,167 -34.72%2,856 -50.47%
Ambulance 300,000 112,986 100,000 12.99%100,579 12.34%
Recreation Program 160,000 31,086 13,487 130.49%30,162 3.07%
Non-Resident Fee Parks 37,000 21,060 18,500 13.84%16,995 23.92%
Field Use Charge 21,500 10,210 10,750 -5.02%12,965 -21.25%
Engineering & Inspection 175,000 0 0 0.00%169,054 -100.00%
Material Testing 100,000 0 0 0.00%0 0.00%
Colleyville Center Rental 257,250 52,933 50,426 4.97%70,205 -24.60%
Lot Drainage Insp Fee 13,000 6,750 4,333 55.77%6,500 3.85%
TOTAL CHARGES FOR SERVICE $1,089,800 $244,115 $206,179 18.40%$416,173 -41.34%
SRO Officer Reimb $94,282 $0 $0 0.00%$0 0.00%
Keller Court 217,697 61,922 54,424 0.00%57,852 7.04%
TOTAL INTERGOVERNMENTAL $311,979 $61,922 $54,424 0.00%$57,852 0.00%
Sale of Surplus Property $5,000 $23,339 $1,667 1300.33%$3,798 514.58%
Interest Income 25,000 0 0 0.00%638 -100.00%
Miscellaneous 55,000 50,863 18,333 177.43%43,386 17.23%
Antenna Lease 70,040 34,479 35,722 -3.48%33,802 2.00%
TOTAL MISCELLANEOUS $1,155,040 $108,681 $55,722 95.04%$81,624 33.15%
Transfers-In $1,233,417 $0 $0 0.00%$0 0.00%
TOTAL TRANSFERS $1,233,417 $0 $0 0.00%$0 0.00%
TOTAL GENERAL FUND REVENUES $24,018,492 $13,402,201 $13,520,986 -0.88%$13,461,232 -0.44%
MONTHLY FINANCIAL REPORT - JANUARY 2016
TOTAL PERCENT
FY 2016 THROUGH THROUGH INCREASE INCREASE
BUDGET 1/31/2016 1/31/2015 (DECREASE)(DECREASE)
% OF CURRENT TAX ROLL COLLECTED 99.0%95.55%94.43%1.12%1.19%
RESIDENTIAL BLDG PERMITS 125 49 49 0 0.00%
COMMERCIAL BLDG PERMITS 5 5 3 2 66.67%
CITATIONS ISSUED 11,500 2,442 3,159 (717)-22.70%
GENERAL FUND EXPENSES
EXPENDED YEAR-TO-DATE
FY 2016 THROUGH PROJECTED % OF BUDGET BUDGET
BUDGET 1/31/2016 EXPENDITURES EXPENDED REMAINING
City Council $189,746 $43,091 $63,249 22.71%$146,655
City Manager 603,241 206,108 206,580 34.17%397,133
City Secretary 215,281 71,955 76,760 33.42%143,326
Finance 415,341 146,442 148,447 35.26%268,899
Legal 200,000 46,431 66,667 23.22%153,569
Engineering 574,462 234,354 249,487 40.80%340,108
Economic Development 303,166 92,050 101,055 30.36%211,116
Building Inspection 464,400 139,263 154,800 29.99%325,137
Community Development 333,240 102,931 111,080 30.89%230,309
Fire 4,440,164 1,571,114 1,579,055 35.38%2,869,050
Police 4,592,988 1,497,008 1,530,996 32.59%3,095,980
Parks 1,299,413 330,379 343,138 25.43%969,034
Recreation 380,668 92,031 96,889 24.18%288,637
Street Maintenance 4,694,578 410,728 664,859 8.75%4,283,850
Library 737,263 261,348 276,754 35.45%475,915
Communications 212,244 52,358 70,748 24.67%159,886
Colleyville Center 391,162 118,034 130,387 30.18%273,128
Human Resources 304,339 102,529 103,946 33.69%201,810
Municipal Court 391,187 118,605 130,396 30.32%272,582
Fleet Services 229,302 78,071 79,434 34.05%151,231
Facility Services 531,909 190,196 192,303 35.76%341,713
Information Services 874,700 352,229 366,567 40.27%522,471
Non Departmental 953,559 305,102 317,853 32.00%648,457
Capital Equipment Reserve 452,000 0 0 0.00%452,000
Compensation Adjustment 193,017 0 0 0.00%193,017
TOTAL EXPENSES $23,977,370 $6,562,357 $7,061,451 27.37%$17,415,013
MONTHLY FINANCIAL REPORT - JANUARY 2016
UTILITY FUND
RECEIVED PROJECTED RECEIPT VS RECEIVED PERCENT
FY 2016 AS OF AS OF PROJECTED AS OF CHANGE OVER
REVENUE SOURCE BUDGET 1/31/2016 1/31/2016 INCR (DECR)1/31/2015 PRIOR YEAR
Water Sales $11,467,441 $3,358,433 $2,923,624 14.87%$3,302,155 1.70%
Sewer Sales 4,050,786 1,196,057 1,350,262 -11.42%1,108,133 7.93%
Sewer Installation 7,000 5,300 2,333 127.14%5,300 0.00%
Water Installation 21,000 18,080 7,000 158.29%11,271 60.42%
Sewer Tie-on Charges 5,000 0 0 0.00%0 0.00%
Engineering Charges 50,000 0 0 0.00%78,192 -100.00%
Penalties 228,772 119,531 76,257 56.75%77,509 54.22%
Miscellaneous 13,000 9,978 4,333 130.27%4,669 113.70%
TOTAL OPERATING INCOME $15,842,999 $4,707,380 $4,363,810 7.87%$4,587,229 2.62%
Interest Income $20,300 $2,917 6,767 -56.90%$5,089 -42.69%
Use of Available Cash 450,000 0 0 0.00%0 0.00%
TOTAL NON-OPERATING INCOME $470,300 $2,917 $6,767 100.00%$5,089 -42.69%
TOTAL INCOME $16,313,299 $4,710,296 $4,370,577 7.77%$4,592,318 2.57%
TOTAL PERCENT
THROUGH THROUGH INCREASE INCREASE
1/31/2016 1/31/2015 (DECREASE)(DECREASE)
GALLONS OF WATER SOLD 698,174,200 719,381,500 (21,207,300)-2.95%
NUMBER OF WATER CUSTOMERS 9,735 9,559 176 1.84%
UTILITY FUND EXPENSES
EXPENDED YEAR-TO-DATE
FY 2016 THROUGH PROJECTED % OF BUDGET BUDGET
BUDGET 1/31/2016 EXPENSES EXPENDED REMAINING
Billing $382,103 $94,582 $127,368 24.75%$287,521
Operations 12,402,286 3,503,513 4,134,095 28.25%8,898,773
Utility Support 1,176,062 326,902 392,021 27.80%849,160
Non-Departmental 320,803 131,966 132,934 41.14%188,837
Debt Service 365,325 353,388 353,388 96.73%11,938
Compensation Adjustment 29,934 0 0 0.00%29,934
Transfer to General Fund 1,209,849 0 0 0.00%1,209,849
TOTAL EXPENSES $15,886,362 $4,410,350 $5,139,806 27.76%$11,476,012
RESOLUTION R-16-3968
A RESOLUTION APPROVING CITY COUNCIL ACTION
UNDER BUSINESS AT THE REGULAR CITY COUNCIL MEETING OF
FEBRUARY 16, 2016
WHEREAS,City Council has taken action on certain items on the agenda
under Business.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON
THIS THE 16TH DAY OF FEBRUARY 2016
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC David Kelly
City Secretary Mayor