HomeMy WebLinkAboutCity Council-Agenda Packets-2/2/2016
City of Colleyville Page 1
City of Colleyville
City Council
Agenda
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
Tuesday, February 2, 2016 City Council Chambers
PRE COUNCIL MEETING
EXECUTIVE SESSION
5:30 P.M.
EXECUTIVE CONFERENCE ROOM
THIRD FLOOR
CALL TO ORDER
PC-1 Update regarding activities and programs from the Colleyville Area
Chamber of Commerce
PC-2 Economic Development 2015 Year in Review
PC-3 Discussion and update on the SH26/Colleyville Boulevard Construction
Projects
PC-4 Discussion, consideration, and direction regarding complaint- alleged
conflict of interest (City Manager) 14.02 City Charter
PC-5 Discussion of the February 2, 2016, City Council regular agenda items
1. EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised
by public hearing or action items on the agenda
Section 551.071- Legal - Consultation with attorney regarding DART right-
of-way licenses and fees
Section 551.071 - Legal - Consultation with attorney on contemplated
litigation (Camden Lock LLC)
Section 551.071 - Legal - Consultation with attorney regarding litigation -
Lincoln et al v. City of Colleyville
City Council Agenda February 2, 2016
City of Colleyville Page 2
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease,
or value of real property for City facilities
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from
business prospects that the City seeks to have locate, stay, or expand in
the City and with which the City is conducting economic development
negotiations; deliberate the offer of a financial or other incentive to a
business prospect
RESUME REGULAR MEETING
7:30 P.M.
CITY COUNCIL CHAMBERS
INVOCATION: Pastor Lanre Sobo, Glory House
PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle
2. EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-16-3956
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
Recognition of the 2015 Colleyville Area Chamber of Commerce
Leadership Award Winner, Marty Wieder - Mayor David Kelly
4. CONSENT: READING AND PUBLIC HEARING- Resolution R-16-3957
4a Approval of the minutes of the regular City Council meeting of
January 19, 2016
4b Approval to use Voluntary Park Fund monies for the improvement of a
portion of the soccer practice fields at Pleasant Run Park in an
amount not to exceed $70,000
4c Approval of an Interlocal Agreement with Tarrant County for the
rehabilitation of Bedford Road, Bandit Trail, Reagan Road and Lowrie
Road and authorize the city manager to execute the agreement
City Council Agenda February 2, 2016
City of Colleyville Page 3
5. ORDINANCE(S): FIRST READING AND PUBLIC HEARING
5a Ordinance O-16-1974
Consideration of an amendment to the PUDC-Planned Unit
Development Commercial zoning requirements on Abstract 180, of
the J.L Byas Survey, located at 1603 Hall-Johnson Road, Case ZC15-
004
6. RESOLUTION(S): READING AND PUBLIC HEARING
6a Resolution R-16-3958
A resolution authorizing the Texas Coalition for Affordable Power
(TCAP) to negotiate an electric supply agreement for five
years effective January 1, 2018
7. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
8. REPORTS
Library Board Meeting Minutes - October 12, 2015
9. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR
FEBRUARY 2, 2016 - READING AND PUBLIC HEARING -
RESOLUTION R-16-3959
10. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Friday,
January 29, 2016 by 5:00 p.m.
Amy Shelley, TRMC
City Secretary
A quorum of any Colleyville board, commission, or committee may be
present at this meeting.
City Council Agenda February 2, 2016
City of Colleyville Page 4
Any matter on this agenda may, at the discretion of the governing body, be
opened for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number PC-1 Agenda Date 02/02/2016
Type Pre Council
Department City Manager
Title
Update regarding activities and programs from the Colleyville Area Chamber of
Commerce
Strategy Map Connection
B4- Cultivate a culture of transparency and consistent communication
Explanation
Connie Hanner, President, and Matt Eiserloh, Chairman of the Board, Colleyville Area
Chamber of Commerce, will give a presentation and update regarding services offered
through the Chamber of Commerce.
Attachments
1.Chamber Presentation
OBJECTIVES
1 Is it right for the member?
2 Is it right for the business community?
3 Is it right for the Chamber?
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number PC-2 Agenda Date 02/02/2016
Type Pre Council
Department Economic Development
Title
Economic Development 2015 Year in Review
Strategy Map Connection
C3- Attract and retain high quality businesses to provide a thriving, diversified tax base
that attracts visitors
Explanation
Economic Development Department staff will deliver a presentation on Economic
Development projects in 2015 and early 2016, as well as what Colleyville may
anticipate in the balance of the new year.
Attachments
1.Economic Development: What's Come to Colleyville, What's in Store
Economic Development:
What’s Come to Colleyville,
What’s in Store
Pre Council Meeting
February 2, 2016
The possibility of TIRZ funds (i.e. for surveying,
staking, channelization of creek, excavation,
clearing, grading, erosion control, storm water
detention, sidewalks, public parking lots, street
lights, engineering plans, perimeter screening
walls, plaza and “downtown area improvements”)
should they also acquire the former Sonic and the
Thompson building and wish to make future
improvements along Old Glade.
Village Park to Colleyville Downs
Baylor (Emerus) Emergency Medical Center -
Colleyville
Arby’s to Einstein Brothers
Rice King Express to Bahama Bucks
Braum’s
Village Park to Colleyville Downs
Baylor (Emerus) Emergency Medical Center -
Colleyville
Arby’s to Einstein Brothers
Rice King Express to Bahama Bucks
Braum’s
The possibility of TIRZ funds (i.e. for surveying,
staking, channelization of creek, excavation,
clearing, grading, erosion control, storm water
detention, sidewalks, public parking lots, street
lights, engineering plans, perimeter screening
walls, plaza and “downtown area improvements”)
should they also acquire the former Sonic and the
Thompson building and wish to make future
improvements along Old Glade.
The possibility of TIRZ funds (i.e. for surveying,
staking, channelization of creek, excavation,
clearing, grading, erosion control, storm water
detention, sidewalks, public parking lots, street
lights, engineering plans, perimeter screening
walls, plaza and “downtown area improvements”)
should they also acquire the former Sonic and the
Thompson building and wish to make future
improvements along Old Glade.
Emerus/Baylor Emergency Medical Center -
Colleyville Submitted plans for review;
16,719 sf at Church & Colleyville Blvd.
The possibility of TIRZ funds (i.e. for surveying,
staking, channelization of creek, excavation,
clearing, grading, erosion control, storm water
detention, sidewalks, public parking lots, street
lights, engineering plans, perimeter screening
walls, plaza and “downtown area improvements”)
should they also acquire the former Sonic and the
Thompson building and wish to make future
improvements along Old Glade.
Restaurants, restaurants & more restaurants . . .
leading to more retail
Colleyville’s becoming a dining destination, which will help keep
our citizens, neighbors, and visitors here longer (leading to
discovery of what we have in the way of retail –as well as what it
is that our trade area wants and needs).
Smaller, new service-oriented businesses near restaurants are
including taxable items for sale.
Colleyville realized “pop-up retail” in 2015; might there be more?
Retail Goods and Services
Q11c-What item(s) or service(s) have you attempted to purchase in Colleyville that you
were unable to find in Colleyville?
(Open ended question-responses have been grouped)
Book store
Grocery store
Electronics/TV/office supplies
Hardware/gardening/home improvement
Sporting goods
Big-box retail mentions
Lacks retail variety (go elsewhere)
Restaurants (sit-down/fine dining)
Apparel/accessories
3%
4%
5%
6%
7%
12%
15%
26%
33%
Colleyville Land Use
3%
69%6%
3%
6%
11%
2%
Agriculture Residences Commercial Civil
Open Space Vacant Properties Religious
95-unit, 5-story
Hampton Inn & Suites
Emerus/Baylor Emergency Medical Center -
Colleyville Submitted plans for review;
16,719 sf at Church & Colleyville Blvd.
Steward Financial Group
26 Main Street, Village at Colleyville
Some Final Thoughts from 2015:
We are on a roll/realizing “development swirl”.
Based on what we heard at ICSC Texas, people
know SH26 Phase I is done –and are aware Phase
II is due.
Our day-time population is growing, and that helps
us maintain our restaurant momentum.
The possibility of TIRZ funds (i.e. for surveying,
staking, channelization of creek, excavation,
clearing, grading, erosion control, storm water
detention, sidewalks, public parking lots, street
lights, engineering plans, perimeter screening
walls, plaza and “downtown area improvements”)
should they also acquire the former Sonic and the
Thompson building and wish to make future
improvements along Old Glade.
Questions & Answers
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number PC-3 Agenda Date 02/02/2016
Type Pre Council
Department Public Works
Title
Discussion and update on the SH26/Colleyville Boulevard Construction Projects
Strategy Map Connection
B3- Utilize partnerships to implement cost-effective service solutions
B4- Cultivate a culture of transparency and consistent communication
Explanation
Staff will present an update on the current status of SH26 Phase 1 reconstruction, from
Pool/Brumlow to John McCain Road, and an update on the status of the Phase 2 Project
from John McCain Road to Brown Trail. The presentation will include:
Phase 1 (Northern City limits to John McCain Road)
Cotton Belt Phase III
Phase 2 (John McCain Road to Brown Trail)
Final Construction Documents
Schedule and Incentive & Disincentives Structure
General Construction Information
Attachments
1.TxDOT SH26 Reconstruction Projects Presentation
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City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number PC-4 Agenda Date 02/02/2016
Type Pre Council
Department City Secretary
Title
Discussion, consideration, and direction regarding complaint- alleged conflict of interest
(City Manager) 14.02 City Charter
Strategy Map Connection
B4- Cultivate a culture of transparency and consistent communication
Explanation
The City received a complaint from Mr. Nelson Thibodeaux on January 5, 2016,
attached, based on an alleged conflict of interest issue involving the city manager. The
complaint was filed pursuant to Section 14.02(f) of the City's Charter, excerpt
attached. That section provides that the City Council, or its designee, shall respond in
writing to a timely filed statement.
On January 19, 2016, the City Council reviewed the complaint filed by Mr. Thibodeaux,
and provided direction to the city attorney to begin an independent investigation of
such.
On January 20, 2016, Mr. Thibodeaux filed an amendment to the original complaint,
attached.
On January 28, 2016, the city attorney provided a memo, attached, providing
independent attorney options for City Council's consideration.
This item allows City Council to provide direction, as outlined in Section 14.02(f) of the
City's Charter, to the amended complaint.
Attachments
1.Memo from City Attorney Dated January 28, 2016
2.Complaint Filed January 20, 2016
3.Complaint Filed January 5, 2016
4.City Charter Excerpt
BOYLE & LOWRY, L.L.P. ATTORNEYS AND COUNSELORS
MEMO
4201 WINGREN, SUITE 108
IRVING, TEXAS 75062-2763
(972) 650-7100 telephone
(972) 650-7105 facsimile
www.boyle-lowry.com
DATE: January 28, 2016
TO: Honorable Mayor Kelly and the City Council
c/o Chris Fuller, Assistant City Manager
FROM: Matthew Boyle, City Attorney
RE: Complaint- Alleged Conflict of Interest (City Manager)
______________________________________________________________________________
Pursuant to the direction provided by the City Council at its January 19, 2016, meeting
Ben Stool in our office has sought out independent counsel options to investigate the complaint
from Mr. Nelson Thibodeaux. Mr. Thibodeaux has amended his complaint and a copy of the new
complaint is provided herewith. As you will see, the new complaint changes the focus of the
allegations away from the recently adopted Comprehensive Plan to “what circumstances the City
Manager acquired investment properties in Colleyville.” Mr. Thibodeaux further clarifies that the
new complaint was “clearly re-stated in public during Citizen Comments at the January 19, 2016,
City Council Meeting.” A review of the video from that meeting shows Mr. Thibodeaux
inquiring whether or not the City Manager bought investment property “at a ‘short sale’ when
other people did not know about it or was it a public record?” A brief internet search reveals that
the property in question was foreclosed upon by Deutsche Bank National as of February 1, 2011.
The property was listed on MLS prior to its purchase.
All of the above being said, in the event the City Council wishes to pursue additional
investigation, the following options are provided for your consideration and direction:
1. Theodore ‘Ted’ Steinke- $300/hour
The Law Office of Ted Steinke
900 Jackson St. Suite 770
Dallas TX 75202-4461
214-747-7148
Assistant District Attorney, Dallas County, Texas (1976-1994): Misdemeanor Trial Section
1976-1977; Commercial Fraud Section, Specialized Crime Division, 1977-1980; Chief, Public
Integrity Section, Specialized Crime Division 1980-1986; Division Chief, Specialized Crime
Division, 1986-1994; Special Assistant U.S. Attorney, Northern District, Texas, 1984-1986.
Notes and Comments Editor, Baylor Law Review, 1974-1975.
Author: "White Collar Crime: A Texas Perspective," 17th Annual Advanced Criminal Law
Course, State Bar of Texas, 1991; "The Summary Evidence Rule," The Practical Prosecutor,
National College of District Attorneys, 1993.
Lecturer: State Bar of Texas; National College of District Attorneys; Texas District and County
Attorneys Association; Texas Department of Human Services; Texas Department of Public
Safety. Fellow: Texas Bar Foundation; Texas Criminal Defense Lawyers Association; Dallas
Criminal Defense Lawyers Association.
2. Bradley Smyer- $625/hour
DLA Piper
1717 Main Street, Suite 4600
Dallas, Texas 75201-4629
214-743-4534
Brad has broad experience helping clients resolve business and commercial disputes,
whistleblower suits, and government enforcement actions, investigations, and audits. Brad
regularly helps clients conduct internal investigations and address corporate compliance issues.
Before joining DLA Piper, Brad served as a law clerk to the Honorable Lloyd D. George, Chief
Judge Emeritus of the United States District Court for the District of Nevada. Brad also clerked
on assignment with the Ninth Circuit Court of Appeals. While clerking, Brad supervised the
court's legal externship program. Prior to practicing law, Brad worked as an advisor to state
legislators. Brad was recently featured in a cover article by the Dallas Bar Association for his pro
bono efforts in the Dallas community.
We will look to the City Council for further direction at your February 2, 2016, meeting.
Thank you for your attention.
Cc: Amy Shelley, City Secretary
Complaint Filed January 20, 2016
Complaint Filed January 5, 2016
Section 13.04 Franchises:
Within six (6) months after the effective date of the adoption of the original Charter, every
public utility and every owner of a public utility franchise shall file with the City certified
copies of all franchises owned or claimed, or under which such utility is operated in the
City.
ARTICLE XIV
GENERAL PROVISIONS
Section 14.01 Publicity of Records:
All record and accounts of every office, department, or agency of the City shall be open to
inspection by any individual subject to public inspection as provided by State law .
Amended May 7,2005)
Section 14.02 Personal Financial Interest: (Amended May 7,2005)
This section shall apply to all elected and appointed City officials, members of
commissions, boards, committees and City employees.
A) Misuse of Office. No person shall use his office, position or employment in an
unlawful manner or in a manner calculated to obtain a financial benefit or a
commercial benefit that would not be available to someone not holding such office
or position
B) Contracts. A person, who is subject to this section and has a direct interest in
any proposed or existing contract, purchase, work, sale or service to or by the City,
shall not participate in discussions thereon, render a decision thereon, or vote
thereon.
C) Discretionary Authority. No person shall make a decision or exercise their
discretionary authority with regard to an entity in which he or she has a financial
interest as prohibited by State law.
D) No person shall grant, accept or solicit in the discharge of his official duties any
favor or personal benefit, service or thing of value to any person or entity in violation
of State law.
E) Notice. Any person who shall have a conflict of interest under paragraph B
above shall file a sworn statement describing in reasonable detail such conflict with
the City Secretary no later than either the beginning of the meeting at which the
matter will first be discussed or acted upon, or the time at which the potential
conflict first becomes known to the person, whichever occurs first.
F) Citizen Complaints. Any citizen of the City may file with the City Secretary a
statement of suspected conflict of interest. Such statement of suspected conflict of
interest shall be filed within fifteen (15) days of the decision, vote, or other event
35
City Charter Excerpt
giving rise to an asserted violation of paragraph C above, and shall describe the
complained of conflict in reasonable detail. The City Council, or its designee, shall
respond in writing to a timely filed statement of suspected conflict of interest, and
the statement of suspected conflict of interest and response of the City Council
shall be maintained in the public records of the City.
G) Oath. Upon the election, appointment, or employment of any person by the
City, they shall sign a statement acknowledging that they have read and are familiar
with the provisions of this Section of the Charter, and all other sections of State law
pertaining to the conflict of interest, and these statements shall be maintained as
public record of the City.
H) Removal from Office. Failure to comply with any of the provisions of this
Section shall constitute malfeasance in office and upon a finding by a Court of
competent jurisdiction of said violation, the person shall immediately forfeit their
position or office and such position or office shall be deemed vacant.
I) Contracts Voidable. Any violation of part C of this Section in the approval
process of any contract shall make said contract voidable by the City.
J) The City Council may adopt by ordinance, a code of ethics and conduct that is
consistent with the provisions of this Charter.
Section 14.03 Nepotism:
No person related within the second degree by affinity, or within the third degree by
consanguinity to any elected officer of the City, or to the City Manager, shall be appointed
to any office, position or clerkship or other service to the City. This prohibition shall not
apply; however, to any person who shall have been continuously employed by the City for
a period of two (2) years prior to the election of the Mayor, City Council Person or
appointment of the City Manager so related to him. This provision shall not apply to
volunteer services to the City.
Section 14.04 Official Bond for City Employees:
The City Council shall require bonds of all municipal officers and employees who receive
or disburse any funds of the City. The amount of such bonds shall be determined by the
City Council and the cost thereof shall be paid by the City.
Section 14.05 Tort Liability:
Before the City shall be liable for damages for the death or personal injuries of any person
or for damages to or destruction of property of any kind, which does not constitute a taking
or damaging of property under the Constitution of the State of Texas, the person injured, if
living, or his representatives, if deceased, or the owner, his agent or attorney of the
property damaged or destroyed shall give the City Manager or City Secretary notice in
writing of such death, injury, damage or destruction, duly verified by affidavit, within one
hundred twenty (120) days after same has been sustained, stating specifically in such
written notice when, where, and how the death, injury, damage or destruction occurred,
36
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number PC-5 Agenda Date 02/02/2016
Type Pre Council
Department City Secretary
Title
Discussion of the February 2, 2016, City Council regular agenda items
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 1 Agenda Date 02/02/2016
Type Executive Session
Department City Secretary
Title
Section 551.071 - Legal - Consultation with attorney on legal issues raised by public
hearing or action items on the agenda
Section 551.071- Legal - Consultation with attorney regarding DART right-of-way
licenses and fees
Section 551.071 - Legal - Consultation with attorney on contemplated litigation
(Camden Lock LLC)
Section 551.071 - Legal - Consultation with attorney regarding litigation - Lincoln et al
v. City of Colleyville
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of
real property for City facilities
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from business prospects
that the City seeks to have locate, stay, or expand in the City and with which the City
is conducting economic development negotiations; deliberate the offer of a financial or
other incentive to a business prospect
Attachments
RESOLUTION R-16-3956
A RESOLUTION APPROVING COUNCIL ACTION
REGARDING EXECUTIVE SESSION ITEMS AT THE REGULAR
CITY COUNCIL MEETING OF
FEBRUARY 2, 2016
WHEREAS,following discussion in Executive Session, and in full
accordance with the requirements of the Open Meetings Act,
the City Council determines that the following action is in the
best interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON
THIS THE 2ND DAY OF FEBRUARY 2016.
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC David Kelly
City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3 Agenda Date 02/02/2016
Type Announcements, Proclamations, and Presentations
Department City Secretary
Title
Recognition of the 2015 Colleyville Area Chamber of Commerce Leadership Award
Winner, Marty Wieder - Mayor David Kelly
Attachments
RESOLUTION R-16-3957
A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER
CONSENT ITEMS AT THE REGULAR CITY COUNCIL MEETING OF
FEBRUARY 2, 2016
WHEREAS,City Council has taken action on certain items on the agenda
under Consent Items.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT the agenda decisions approved by City Council action
under Consent Items as follows are hereby adopted:
a.Approval of the minutes of the regular City Council meeting
of January 19, 2016
b.Approval to use Voluntary Park Fund monies for the
improvement of a portion of the soccer practice fields at
Pleasant Run Park in an amount not to exceed $70,000
c.Approval of an Interlocal Agreement with Tarrant County for
the rehabilitation of Bedford Road, Bandit Trail, Reagan
Road, and Lowrie Road, and authorize the city manager to
execute the agreement
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS
ON THIS THE 2ND DAY OF FEBRUARY 2016.
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC David Kelly
City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Minutes - Draft
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, January 19, 2016 City Council Chambers
Mayor David Kelly called the Pre Council meeting of the Colleyville City Council to
order on January 19, 2106, at 5:30 p.m.
ROLL CALL: Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers
Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Nancy Coplen
City Manager Jennifer Fadden, Deputy City Manager Chris Fuller, Assistant City
Manager/Director of Public Safety Mike Holder, Fire Chief Brian Riley, Assistant
Police Chief Robert Hinton, Services Lieutenant and Criminal Investigation Division
Commander Hillary Wreay, Communications and Marketing Director Mona Gandy,
Chief Financial Officer Brian Logan, Human Resources Director Rachel Huitt, Public
Works Director Jeremy Hutt, City Engineer Cheryl Taylor, Community Development
Director Abra Nusser, Recreation and Library Director Mary Rodne, Economic
Development Director Marty Wieder, Colleyville Center Manager Leslie Hill, Finance
Manager Karen Hines, Parks Manager Heather Dowell, SH26 Coordinator James
Hubbard, Strategic Services Manager Adrienne Lothery, Assistant City Attorney
Ben Stool, and City Secretary Amy Shelley
PC-1 Presentation from the Texas Coalition for Affordable Power (TCAP)
Strategic Services Manager Adrienne Lothery introduced TCAP Executive Director
Jay Doegey, and Bill Stearns, consultant and technical expert, who presented this
item.
Councilmember Putnam asked Mr. Doegey if it is similar to a mini-coop. Mr.
Doegey replied there are some similarities, but the term they use is a political
subdivision corporation, and they are a non-profit entity.
Councilmember Putnam asked Mr. Doegey if they have a role in lobbying
regulatory issues. Mr. Doegey replied yes, they do talk to legislators before the
sessions begin.
Councilmember Mogged asked Mr. Doegey about how the pricing fits with the
savings of the five year contract. Mr. Doegey replied the annual savings is in
relation to just the energy charge, not the distribution charge.
Councilmember Mogged asked Mr. Doegey if there is a flat charge, and then a
consumption charge above and beyond. Mr. Doegey replied both are consumption
charges. Mr. Stearns added nobody can discount the wire charge, which is the fee
from Oncor.
City of Colleyville Page 2
City Council Minutes - DRAFT January 19, 2016
Mayor Pro Tem Taylor asked Mr. Doegey about the timeframe for the cities to lock
in the rate, or pull the contract. Mr. Doegey replied by February 25 the resolution
must be returned so TCAP will know which options will work. Mr. Stearns replied
they will have 120 days after the resolutions are passed.
Mayor Pro Tem Taylor asked Mr. Stearns if this will be done on the spot market.
Mr. Stearns replied on the futures contracts.
Mayor Pro Tem Taylor asked Mr. Doegey if any city can choose their preference
between the options. Mr. Doegey replied yes.
Mayor Pro Tem Taylor asked Mr. Doegey if within any option a city can have three
or five years. Mr. Doegey replied all options will be five years. Mr. Stearns
concurred.
Mayor Kelly asked Mr. Stearns if the off-peak rates move in concert with the on-
peak rates. Mr. Stearns replied yes, and historically the rates vary by year.
Councilmember Mogged stated the risk is it could turn from a savings to an
additional cost. Mr. Stearns agreed, and stated they can take those spot prices
and convert them into fixed; however, by the time you recognize you need to do
that, it is too late.
Mayor Kelly stated originally spot prices were lower than the fixed rate, but the
cities are always looking for stability for budgeting purposes.
Councilmember Putnam asked staff if they have a recommendation in terms of
doing this now or later, and which option. Manager Lothery replied the five year
contract is the term on the table. She stated there is budgetary stability with
Option 1, and minimal savings Options 2 or 3, which would probably make Option
1 staff’s preference; however, staff will move forward at the direction of City
Council.
Mayor Kelly stated the full participation provides a certainty, in that, we will not
have to worry about where the rates go.
Mayor Kelly asked City Council which option they prefer. Councilmembers replied
Option 1.
Mayor Kelly asked Mr. Stearns why the generators would commit three to five
years on such a low rate. Mr. Stearns replied generators are no different than any
other company, it comes down to cash flow.
City of Colleyville Page 3
City Council Minutes - DRAFT January 19, 2016
PC-2 Discussion of the Annual Crime and Traffic Report
Assistant City Manager/Director of Public Safety Mike Holder, Assistant Police Chief
Robert Hinton, and Services Lieutenant and Criminal Investigation Division
Commander Hillary Wreay, presented this item and briefed the City Council.
Councilmember Short asked staff if a crash report is completed any time two cars
bump into each other. Chief Hinton replied no.
Councilmember Short asked staff what determines when a report is completed.
Chief Hinton replied state law determines when reports are completed, and it is
based on several factors, such as property damage or injuries.
Councilmember Short asked staff why injuries went up, but crashes went down.
Chief Hinton replied under the guidelines of the Department of Public Safety, if
someone claims to have an injury, regardless of property damage, the officer will
automatically mark the report as an injury.
Councilmember Wollin expressed her appreciation to the police department for
conducting the cyber security session, and said it was very well received. She
stated it helped to put a friendly face with contact information and it also helps
with the community policing efforts.
Mayor Kelly asked staff how long cases remain open. Commander Wreay replied it
really depends on the type of case, as some are kept open forever.
Mayor Kelly asked staff if there are data markers to help track similarities with
cases. Commander Wreay replied no, but we have one sergeant who reviews all
cases. She stated every day the Criminal Investigation Division (CID) will have
briefings, and weekly meetings which helps to identify similarities.
Mayor Kelly asked staff if there is any software we need to look at. Assistant City
Manager/Director of Public Safety Mike Holder replied there are some crime
analyses software, and some surrounding agencies have crime analysts to share
information, and we use their databases. He stated the weekly meetings of CID,
and the monthly Computer or Comparative Statistics (COMPSTAT) meetings help
with identifying those similarities. He stated there is nothing now that we need to
utilize; however, they are looking.
Mayor Pro Tem Taylor asked staff about the RUN, HIDE, FIGHT video. Assistant
City Manager/Director of Public Safety Mike Holder replied the video was sent out
to all City employees last year, with plans to send it again. He added staff is
currently in the early stages of putting together an exercise, specific for City
Council. Mayor Pro Tem Taylor suggested it should be running on the cable
channel for all citizens to see.
City of Colleyville Page 4
City Council Minutes - DRAFT January 19, 2016
Communications and Marketing Director Mona Gandy stated the video was pushed
out through E-news, and it can certainly be done again. Mayor Pro Tem Taylor
stated he must have missed it.
PC-3 Discussion, consideration, and direction regarding complaint- alleged conflict
of interest (City Manager) 14.02 City Charter
Assistant City Attorney Ben Stool presented this item and briefed the City Council.
Mayor Kelly stated based on the complaint, City Council is supposed to file a
response to it in a timely manner. Assistant City Attorney Ben Stool replied yes;
however, the complaint was not timely in itself, and you can deal with it on that
merit. He stated his office can prepare a response, if necessary.
Mayor Kelly stated the accusation has been thrown out there, affecting not just a
person, but the City. He then asked City Manager Jennifer Fadden if she would like
the complaint to be looked in to, as a matter of putting this to rest. City Manager
Jennifer Fadden replied absolutely, if the City Council wishes to conduct an
independent investigation, relative to her real estate holdings to determine if they
pose a conflict of interest in her role as city manager, then please do so. She
stated over the last six and half years she has conducted herself in an ethical and
professional manner. She would welcome an independent investigation.
Councilmember Short stated he appreciates Assistant City Attorney Ben Stool
Stool’s perspective; however, an independent look would serve the City well.
Mayor Kelly asked City Council if they are good with that. City Councilmembers
agreed.
Assistant City Attorney Ben Stool asked Mayor Kelly if City Council would like an
outside firm to complete the investigation. He added sometimes an outside
attorney is hired to take an independent look at concern. Mayor Kelly replied as
independently as possible.
PC-4 Discussion of the January 19, 2016, City Council regular agenda items
There was no discussion of this item.
Mayor Kelly adjourned the Pre Council meeting at 7:10 p.m.
The regular meeting of the Colleyville City Council was called to order by Mayor
Kelly at 7:30 p.m.
ROLL CALL: Mayor David Kelly, Mayor Pro Tem Mike Taylor, and Councilmembers
Carol Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Nancy Coplen
City of Colleyville Page 5
City Council Minutes - DRAFT January 19, 2016
City Manager Jennifer Fadden, Deputy City Manager Chris Fuller, Assistant City
Manager/Director of Public Safety Mike Holder, Fire Chief Brian Riley, Assistant
Police Chief Robert Hinton, Communications and Marketing Director Mona Gandy,
Chief Financial Officer Brian Logan, Human Resources Director Rachel Huitt, Public
Works Director Jeremy Hutt, City Engineer Cheryl Taylor, Community Development
Director Abra Nusser, Economic Development Director Marty Wieder, Parks
Manager Heather Dowell, SH26 Coordinator James Hubbard, Strategic Services
Manager Adrienne Lothery, Information Systems Manager Chris Pena, Assistant
City Attorney Ben Stool, and City Secretary Amy Shelley
1.EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised
by public hearing or action items on the agenda
Section 551.071 - Legal - Consultation with attorney on contemplated
litigation (Camden Lock LLC)
Section 551.071 - Legal - Consultation with attorney regarding litigation -
Lincoln et al v. City of Colleyville
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or
value of real property for City facilities
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from business
prospects that the City seeks to have locate, stay, or expand in the City and
with which the City is conducting economic development negotiations;
deliberate the offer of a financial or other incentive to a business prospect
Mayor Kelly explained the Executive Session had been called in accordance with
the Texas Government Code, Chapter 551, Subchapter D, Section 551.071, Legal,
Section 551.072, Real Estate, and Section 551.087, Economic Development. He
further explained there would be no decisions made or action taken during this
time. The meeting was recessed at 7:10 p.m. and reconvened at 7:11 p.m.
INVOCATION: Associate Pastor Kyle Bauman, Bear Valley Church
PLEDGE OF ALLEGIANCE: Assistant City Attorney Ben Stool
2.EXECUTIVE SESSION READING AND PUBLIC HEARING: CONSIDER
AND TAKE ANY ACTION(S) NECESSARY RELATIVE TO ITEMS
DISCUSSED IN EXECUTIVE SESSION - RESOLUTION R-16-3953
This resolution was not needed.
City of Colleyville Page 6
City Council Minutes - DRAFT January 19, 2016
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
Mayor Kelly announced the Colleyville Citizen’s Police Academy is seeking
applications for the 2016 class. He encouraged those interested to bring in or mail
their completed application form to Corporal Raymon Cannon at the Justice
Center, 5201 Riverwalk Drive. He added more information is available on the
website.
Proclamation in recognition of Jon Escamilla, the 2015 Employee of the
Year
Mayor Kelly presented Jon Escamilla with a proclamation in recognition of being
selected as the 2015 Employee of the Year.
In recognition of Colleyville's featured business - Anna's Mexican Grill,
Alfredo Gonzalez Castaneda, owner, 1009 Cheek-Sparger Road, Suite
122A - Mayor David Kelly and Economic Development Director Marty
Wieder
Mayor Kelly and Economic Development Director Marty Wieder introduced Beatriz
Dickson and Alfredo Gonzalez Castaneda of Anna’s Mexican Grill, the featured
business of the month.
Councilmember Wollin encouraged everyone to attend the 7th Annual State of the
City meeting to be held on Thursday, January 28, 2016, at Colleyville Center
located at 5301 Riverwalk Drive. She stated the open house begins at 6:00 p.m.,
followed by the State of the City at 7:00 p.m. She expressed her appreciation to
City Manager Jennifer Fadden and City staff for their efforts in putting together
this event.
4.CONSENT: READING AND PUBLIC HEARING- Resolution R-16-3954
4a Approval of the minutes of the regular City Council meeting of January
5, 2016
Mayor Kelly read Resolution R-16-3954 in its entirety.
Mayor Kelly opened the public hearing at 7:49 p.m.
There was no one present wishing to speak and Mayor Kelly closed the public
hearing at 7:49 p.m.
City of Colleyville Page 7
City Council Minutes - DRAFT January 19, 2016
Councilmember Mogged made a motion to approve Resolution R-16-3954.
Councilmember Wollin seconded the motion.
The motion to approve carried by the following vote:
Aye: 7 – Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol
Wollin, Chuck Mogged, Chris Putnam, Jody Short, and Nancy Coplen
5. ORDINANCE(S): SECOND READING AND PUBLIC HEARING
5a Ordinance O-16-1973
Consideration of a zoning change from the AG-Agricultural zoning
district to the R20-Single Family Residential zoning district on Lot 1 of
the Miles Addition, located at 6480 Pool Road, Case ZC15-018
Mayor Kelly read the caption of Ordinance O-16-1973.
Community Development Director Abra Nusser presented this item and briefed the
City Council.
Mayor Kelly opened the public hearing at 7:51 p.m.
Chuck Stark, the applicant, presented this item and briefed the City Council.
Kathy Hadley, 204 Timberline Drive North, spoke in opposition to this request with
concerns of higher density, drainage, traffic, and the loss of the rural country feel.
Mike Dellangelo, 2602 Highland Drive, spoke in support of this request.
Stuart Gardner, 6000 Montford Drive, Board of Directors Highland Meadows HOA,
spoke in opposition to this request with concerns of higher density.
Janet Suedmeier, 2301 Mulberry Court, spoke in opposition to this request with
concerns of the overall development.
Sue Reed, 2512 Independence Road, spoke on behalf of the Heritage Colony HOA
and herself, and stated being in opposition to this request with concerns of higher
density.
Grady Walker, 7309 John McCain Road, spoke in support of this request.
Anthony Horton, 2612 Independence Road, spoke in opposition to this request
with concerns of higher density.
City of Colleyville Page 8
City Council Minutes - DRAFT January 19, 2016
The following persons did not wish to speak but wished to register their
opposition: George Dodson, 7309 Balmoral Drive; David Medlin, 605 Montreux
Avenue; Lola Lawrence, 4105 Greenway Court; Skip Kinch, 6202 Highland Hills;
Bob and Tara Riley, 2600 Independence Road; Joe Rounkles, 6409 Regiment
Place; John and Rachel Donnell, 5712 Sycamore Drive; Sophie and Juan Carlo
Gulbranson, 2605 Independence Road; Salman and Nadia Arab, 2609
Independence Road; Brian Matlock, 2508 Independence Road; David Reed, 2613
Independence Road; Mark Gravit, 2608 Independence Road; Richard and Mary
Ruocchio, 2516 Independence Road; Michael and Linda Cooper, 2604
Independence Road; Greg Reed, 2512 Independence Road; Natalie Genco, 1104
John McCain Road; Joel Stanley, 1609 Douglas Avenue; and Elizabeth Zeitlin,
1800 Glade Road.
The following persons did not wish to speak, but wished to register their support:
Wayne Maynard, 3004 Edgewood Lane; Matt and Payne LaPosta, 2203 Hawthorne
Avenue; Chris and Debra Caffey, 1621 Fountain Pass Drive; Mark Caffey, 6480
Pool Road; Shawn and Amy Grant, 6600 Charleston Drive;
There being no one else wishing to speak, Mayor Kelly closed the public hearing at
8:33 p.m.
Mayor Kelly asked staff if this property is located in Neighborhood 4. Director
Nusser replied yes.
Mayor Kelly asked staff if Kimzey Park is located in Neighborhood 4. Director
Nusser replied yes.
Mayor Kelly asked staff about the approximate size of Kimzey Park. Director
Nusser replied 28.49 acres.
Mayor Kelly asked staff if Kimzey Park is a public park for anyone to use. Director
Nusser replied correct.
Mayor Kelly asked staff if the Land Development Code regulations, relative to lot
configuration, allow for a single street. Director Nusser replied correct, feasibly.
Mayor Kelly asked staff if the street is 1,200 linear feet. Director Nusser replied
yes.
Mayor Kelly asked staff if the maximum number of homes, with this configuration,
would be 12. Director Nusser replied correct.
Mayor Kelly asked staff about the density of this project. Director Nusser replied
1.46 gross.
City of Colleyville Page 9
City Council Minutes - DRAFT January 19, 2016
Mayor Kelly asked staff if this request requires a supermajority vote. Director
Nusser replied correct.
Councilmember Short asked staff where the access point from Pool Road would be
required. Public Works Director Jeremy Hutt replied staged intersections shall align
with adjacent streets wherever possible. He stated if they want to off-set the
alignment, a minimum of 135 feet of separation would be required.
Councilmember Short asked staff if having the street in the middle of the property
would allow for an open entry to the development. Director Hutt replied it would
make it difficult to have lots adjacent to the frontage along Pool Road.
Mayor Kelly asked staff if the street to the east is in Grapevine. Director Hutt
replied correct.
Mayor Kelly asked staff if there is a formal median in this area. Director Hutt
replied there is a median to allow access in both directions in Grapevine; however,
there is not a left-turn into the proposed development. He added this would be
reviewed and considered, if necessary, at the time of development.
Mayor Pro Tem Taylor asked staff if the street alignment would apply to Colleyville
developments on Colleyville streets. Director Hutt replied correct.
Mayor Pro Tem Taylor asked staff if this is a Grapevine street. Direct Hutt replied
staff looks at it from a traffic standpoint, regardless of the city limit line. He added
it is considered with traffic safety.
Mayor Pro Tem Taylor asked staff if the developer has to adjust the entrance,
would he lose some lots. Director Hutt replied it would be difficult to have the
current lot configuration with the lot fronting Pool Road. He added the developer
would have to meet the lot depth and width requirements of the R20 zoning
district.
Mayor Pro Tem Taylor stated there appears to be some hurdles with maintaining
12 lots, but the issue to consider tonight is just zoning. Director Hutt agreed.
Councilmember Short asked staff if the property owner would be allowed to
develop a single home, as a large estate lot, with the R20 zoning. Director Nusser
replied yes.
Councilmember Short asked staff what type of fencing would be allowed around
the property. Director Nusser replied six foot would be the standard, but eight foot
would be the maximum, depending of the location on the property. She stated it
could be wrought iron, wood, or masonry, in some circumstances. She stated
fencing along Pool Road may require the height to be lower.
City of Colleyville Page 10
City Council Minutes - DRAFT January 19, 2016
Mayor Kelly asked staff if the Future Land Use Plan indicates this property as
residential. Director Nusser replied correct.
Mayor Kelly asked staff if the maximum density the developer can achieve on this
property is 1.46. Director Nusser replied feasibly, with everything being
considered, yes.
Mayor Kelly made a motion to approve Ordinance O-16-1973. Mayor Pro
Tem Taylor seconded the motion.
The motion to approve carried by the following vote:
Aye: 6 – Mayor Kelly, Mayor Pro Tem Taylor, Councilmembers Carol
Wollin, Chuck Mogged, Jody Short, and Nancy Coplen
Nay: 1 – Councilmember Chris Putnam
6.CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
David Mullins, 5904 Bettinger Drive, spoke about civic responsibility and
accountability by referencing and quoting scripture from the Bible.
Kathy Hadley, 204 Timberline Drive North, spoke about the city manager’s
responsibilities and sidewalks.
Nelson Thibodeaux, 5612 Coventry Court, spoke about citizen frustrations,
oversight in City administration, open records requests, and the filed citizen
complaint.
7. REPORTS
Parks and Recreation Advisory Board Meeting Minutes - October 12, 2015
Planning and Zoning Commission Meeting Minutes - November 9, 2015
Planning and Zoning Commission Meeting Minutes - December 14, 2015
Monthly Financial Report - December 2015
There was no discussion of this item.
8.ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR JANUARY
19, 2016 - READING AND PUBLIC HEARING - RESOLUTION R-16-3955
This resolution was not needed.
9. ADJOURNMENT
City of Colleyville Page 11
City Council Minutes - DRAFT January 19, 2016
There being no further business before the City Council, Councilmember Coplen
motioned to adjourn. Mayor Kelly seconded.
Mayor Kelly adjourned the meeting at 9:00 p.m.
APPROVED BY A VOTE OF AYES, NAYS, AND ABSTENTIONS ON THIS THE
________ DAY OF _______________ _____.
Minutes taken and prepared by:
Amy Shelley, TRMC
City Secretary
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 4b Agenda Date 02/02/2016 Number Resolution R-16-3957
Type Resolution
Department Parks and Recreation
Title
Approval to use Voluntary Park Fund monies for the improvement of a portion of the
soccer practice fields at Pleasant Run Park in an amount not to exceed $70,000
Strategy Map Connection
C1- Provide attractive and unique spaces for enjoyment of personal interests and
community interaction
B3- Utilize partnerships to implement cost-effective service solutions
Explanation
Reading and Public Hearing
At the Pre Council meeting on July 21, 2015, staff presented an update on Pleasant
Run Park, which centered primarily on the condition of the park's competition and
practice soccer fields. In the months since July, staff has focused on improving the
condition of the competition fields and, per City Council direction, has prepared a plan
to improve a portion of the practice fields in partnership with the Colleyville Soccer
Association (CSA).
On November 17, 2015, staff met with members of the CSA Board, including the
current association president, to present a plan to improve the practice fields. The
proposed project, developed by staff, includes dirt work to improve the drainage and
playability of the practice fields, in conjunction with the installation of an irrigation
system and the establishment of new turf from seed. The CSA board members present
at the meeting were supportive of the proposed project.
There are approximately 8.5 acres dedicated to soccer practice fields on the north end
of Pleasant Run Park. The western portion of this area, representing approximately 4.5
acres of the property, is currently not irrigated and the grade tends to hamper surface
drainage. The eastern portion of the property is currently irrigated and graded in a
manner consistent with the needs of patrons to include the CSA, and therefore, is not
included in the proposed plan to improve the fields.
The project as proposed and presented at the Pre Council meeting on December 1,
2015, attached, does not include improvements to the lighting or the existing chain
link fence on the property; which are items that were previously identified for
consideration in an improvement project. The project was designed to meet the need
of patrons while limiting inconvenience caused by the improvement project.
City Council Agenda Briefing 4b
City of Colleyville Page 2
The estimated cost to complete this project ranges between $85,000 and $100,000
and is largely dependent on the amount of dirt work necessary; as determined by the
site survey and grading plan. The CSA has agreed to contribute $30,000 toward the
project. There is an unencumbered balance of $725,102 in the Voluntary Park Fund as
of December 31, 2015.
The project was added to a Capital Improvement Program (CIP) amendment for City
Council approval on January 5, 2016. Resolution R-16-3950 was approved and added
to the to the five-year CIP for fiscal years 2016 – 2020, in anticipation of the Park and
Recreation Advisory Board’s funding authorization. On January 11, 2016, the Parks and
Recreation Advisory Board unanimously approved the use of Voluntary Park Fund
monies in an amount not to exceed $70,000 for the purposes of completing this
project. Staff is seeking City Council approval for the use of the funds.
Financial Impact
The Pleasant Run practice field project will combine the utilization of up to $70,000
from the Voluntary Park Fund and $30,000 from the Colleyville Soccer Association. The
total estimated cost range for the project is between $85,000 and $100,000,
depending on the amount of dirt work which is necessary to level the fields.
Recommendation
Approve
Attachments
1.Pleasant Run Park Practice Field Improvement Project - December 1, 2015
Presentation
2.January 5, 2016 City Council Agenda Briefing
3.Resolution R-16-3950
Pleasant Run Park
Practice Field Improvement Project
Pre Council
December 1, 2015
Background
Non-Irrigated/
Lighted
Irrigated/
Non-Lighted
•8.5 acres at Pleasant Run Park
dedicated to soccer practice
fields
•Western portion of the
property is unirrigated and
slopes toward Pleasant Run
Road
•Colleyville Soccer Association
has priority use of the fields
and desires to partner with
the City to improve the fields
Current Conditions
A1 A2 A3
A1
A2 A3
Area 1
•1.5 acres
•Grade is generally level
•Low areas holding water
Area 2
•1 acre
•Southern half slopes
considerably
Area 3
•1 acre
•Grade is generally level
•Only minor grading needed
Proposed Project
Site Survey
Design
Dirt Work
Soil
Preparation
Seed
Irrigation
Installation
Estimated Project Cost
Project Tasks Estimated Cost
Professional Services (survey work, grading plan, erosion control
plan, irrigation design)
$10,000
Dirt Work (rough and final grading)$20,000
Soil Amendment / Preparation $10,000
Irrigation System (in ground)$35,000-50,000
Seeding $10,000
Total Estimated Project Cost $85,000 -$100,000
Proposed Project Schedule
Project schedule designed to:
•minimize disruption to the Colleyville Soccer Association
•reduce the likelihood of weather related delays
•reduce the cost of seeding (a winter project would require a cool season grass to be
established)
Project Funding / Partnership
•Staff recommends the use of the Voluntary
Park Fund for the City contribution.
•An amendment to the Capital Improvement
Plan would be prepared for consideration.
•The Colleyville Soccer Association has
agreed to contribute $30,000 toward the
proposed project.
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 5b Agenda Date 01/05/2016 Number Resolution R-16-3950
Type Resolution
Department City Manager
Title
Approval of an amendment to the comprehensive Five-Year Capital Improvement
Program for Fiscal Years 2016-2020
Strategy Map Connection
C1- Provide attractive and unique spaces for enjoyment of personal interests and
community interaction
C4- Provide mobility enhancements that complement neighborhoods
F2- Invest to provide and maintain high quality public assets
Explanation
Reading and Public Hearing
Resolution R-15-3907 (attached), was approved on September 15, 2015, formally
adopting the City's Five-Year Capital Improvement Program (CIP) for Fiscal Years
(FY) 2016-2020. Since that time, additional projects have been identified for inclusion
and are highlighted in the attached amended CIP.
Western Trails Subdivision Street Rehabilitation
The FY 2014-2018 CIP adopted by City Council on September 17, 2013, by attached
Resolution R-13-3666, included the Area 1 (Western Trails) Water Facility Renewal
Project. On March 3, 2015, City Council approved attached Resolution R-15-3853,
authorizing the city manager to execute a construction contract with A & M
Construction & Utilities, Inc., for the Area 1 Water Facility Renewal Project.
The contractor has completed the installation of the new waterline and is working on
the final punch list. The waterline was laid in a trench in the roadway and covered with
asphalt. The condition of the road has deteriorated significantly as it is an old street
(approximately 3” in thickness) that has reached the end of its useful life.
As shown in Exhibit “A” the streets within the Western Trails Subdivision are not in an
acceptable condition. The street rehabilitation of the Western Trails Development was
originally slated for FY 2016 in the FY 2014-2018 CIP, however, during the
development of the FY 2015-2019 CIP the street rehabilitation project was delayed
indefinitely as funding was not sufficient. As the waterlines were placed in Area 1,
staff closely monitored the condition of streets which have rapidly deteriorated,
necessitating a major street maintenance project. Staff is recommending the streets in
the Western Trails Subdivision which were impacted by the waterline construction be
City Council Agenda Briefing 5b
City of Colleyville Page 2
resurfaced, as shown in Exhibit “B”.
The cost of the proposed street work is conservatively estimated at $2,000,000. As a
result of the FY 2015 year-end transfer to the Capital Projects Fund from General
Fund revenues exceeding expenditures, as well as the balance available from prior
year transfers, there are sufficient funds in the Capital Projects Fund to cover the cost
of this street maintenance project.
Street Rehabilitation through Tarrant County Partnership
The FY 2016-2020 CIP includes rehabilitation of Bandit Trail from John McCain to
Overland Trail in FY 2016 through a partnership with Tarrant County. When partnering
with the county on street rehabilitation projects, the City pays for materials and the
county provides labor and equipment, saving the City roughly half the cost. In working
with Tarrant County staff, it was determined county crews would have the ability
and capacity to take on more work than originally planned for FY 2016. Therefore, two
separate areas have been identified as prime candidates for street rehabilitation
performed by Tarrant County crews. The two areas include:
Lowrie and Reagan Road (portions of which are located in unincorporated Tarrant
County)
Bedford Road, from Glade Road to Cheek-Sparger Road
Lowrie Road and Reagan Road are both local residential streets scheduled for
rehabilitation in FY 2018 in the current CIP. They both experience small traffic
volumes, but as a result of the Area 1 Water Facility Renewal Project the road now has
a trench line. The trench line has been repaired and is sufficient, however, the road
condition could be greatly improved with this project. It is important to note a portion
of these two roads and Styles Road are located in unincorporated Tarrant County.
Therefore, Tarrant County will be working to address the sections of roadway they are
responsible for at the same time. The limits of both the City of Colleyville’s and Tarrant
County’s maintenance responsibilities are shown on Exhibit “C”. The cost for this work
is conservatively estimated at $200,000, which includes the Tarrant County work and
other expenses associated with the City's responsibilities for the project such as traffic
control and disposal fees. Moving the rehabilitation of Lowrie Road and Reagan Road
from FY 2018 to FY 2016 will free up $190,000 in street maintenance funds in FY 2018
for use on other projects that year.
Rehabilitation of Bedford Road, from Glade Road to Cheek-Sparger Road, (Exhibit
"D") is currently in the CIP for FY 2017. Tarrant County has indicated they are able to
complete this project in FY 2016, if the City would like. Upon review of schedules and
funding, staff is in agreement this work could be performed this year. The cost for this
work is estimated conservatively at $275,000, which includes the Tarrant County work
and other expenses associated with the City's responsibilities for the project such as
traffic control and disposal fees. Moving the Bedford Road Project from FY 2017 to FY
City Council Agenda Briefing 5b
City of Colleyville Page 3
2016 this will allow up to $325,000 of FY 2017 street maintenance funds to be used for
other projects in FY 2017.
Both of these projects can be completed this fiscal year by Tarrant County crews.
Funding for these projects is available in the Capital Projects Fund, again from the
balance available from prior year transfers. If approved for inclusion in an amended
CIP, interlocal agreements with the County will be brought forward at a future City
Council meeting for these projects.
Pleasant Run Practice Field Improvements
At the December 1, 2015, Pre Council meeting, staff brought forward plans for the
improvement of approximately 4.5 acres of the soccer practice area at Pleasant Run
Park. The proposed project, developed by staff, includes dirt work to improve the
drainage and playability of the fields in conjunction with the installation of an irrigation
system and the establishment of new turf from seed. The proposed project does not
include improvements to the lighting or existing chain link fence on the property. The
estimated cost to complete this project ranges from $85,000 to $100,000 and is
largely dependent on the amount of dirt work necessary as determined by the site
survey and grading plan. The Colleyville Soccer Association has agreed to contribute
$30,000 toward the project. A project summary and map is attached.
Per City Council direction received at the December 1, 2015 Pre Council meeting, staff
will bring forward this project at the next Parks and Recreation Advisory Board meeting
for consideration of the use of $70,000 of Voluntary Park Fund monies. If
recommended for approval by the Parks and Recreation Advisory Board, staff will seek
final approval from the City Council for use of Voluntary Park Fund monies. Design of
the improvements would begin immediately, with construction scheduled to begin in
early May and conclude by September. As a CIP amendment was already needed to
proceed with the Western Trails Subdivision Street Rehabilitation project, the Pleasant
Run Practice Field Improvements project is incorporated into the amended CIP in
anticipation of approval, however it is ultimately dependent upon funding
authorization.
Financial Impact
The total cost of the three proposed street projects (Western Trails and two additional
County projects) is conservatively estimated at $2,475,000, however, staff anticipates
the actual costs incurred will be less than this amount. As the projects are proposed to
be funded with fund balance in the Capital Projects Fund, any dollars not utilized will
remain in fund balance. The cash available for allocation in the Capital Projects Fund is
a result of the FY 2015 year-end transfer to the Capital Projects Fund from General
Fund revenues exceeding expenditures, as well as the balance available from prior
year transfers. For those projects accomplished in partnership with Tarrant County,
the City will experience significant savings in comparison to hiring a private contractor.
City Council Agenda Briefing 5b
City of Colleyville Page 4
For the Pleasant Run Practice Field Improvements project, $70,000 of Voluntary Park
Fund monies are available for the City's portion of the total cost and the Colleyville
Soccer Association has agreed to contribute $30,000 toward the project. Use of the
Voluntary Park Fund monies are dependent upon approval from the Parks and
Recreation Advisory Board and the City Council.
Recommendation
Approve
Attachments
1.R-15-3907 (FY 2016-2020 CIP)
2.Proposed FY 2016-2020 Amended CIP
3.R-13-3666 (FY 2014-2018 CIP)
4.R-15-3853 (Area 1 Water Facility Renewals contract)
5.Exhibit "A"
6.Exhibit "B"
7.Exhibit "C"
8.Exhibit "D"
9.Project Summary- Pleasant Run Practice Field Improvements
RESOLUTION R-16-3950
A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER
CONSENT ITEMS AT THE REGULAR CITY COUNCIL MEETING OF
JANUARY 5, 2016
WHEREAS, City Council has taken action on certain items on the agenda
under Consent Items.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT the agenda decisions approved by City Council action
under Consent Items as.follows are hereby adopted:
a. Approval of the minutes of the regular City Council meeting
of December 15, 2015
b. Approval of an amendment to the comprehensive five-year
Capital Improvement Program for Fiscal Years 2016-2020
c: Approval to ratify the nomination of Mayor David Kelly to
serve on the North Central Texas Council of Governments
NCTCOG) Emergency Preparedness Planning Council (EPPC)
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF (6 AYES, O NAYS, AND 0 ABSTENTIONS
ON THIS THE 5TH DAY OF JANUARY 2016.
ATTEST: CITY OF COLLEYVILLE
414 1.0 , ,
a•
Any Fhelley, TMC David Kelly
itity Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 4c Agenda Date 02/02/2016 Number Resolution R-16-3957
Type Resolution
Department Public Works
Title
Approval of an Interlocal Agreement with Tarrant County for the rehabilitation of
Bedford Road, Bandit Trail, Reagan Road and Lowrie Road and authorize the city
manager to execute the agreement
Strategy Map Connection
C4- Provide mobility enhancements that complement neighborhoods
B3- Utilize partnerships to implement cost-effective service solutions
Explanation
Reading and Public Hearing
Staff is seeking approval to enter into an Interlocal Agreement with Tarrant County
(County) for the rehabilitation of Bedford Road, Bandit Trail, Reagan Road and Lowrie
Road. The City regularly partners with the County to perform street maintenance work
and has worked with the County on similar roadway rehabilitation projects. Each
project was completed at a considerable cost savings to the City.
If approved, the County will provide the labor and equipment necessary to rehabilitate
the roadways, and the City is responsible for the costs associated with the following
items: removal of excess materials, new materials, construction materials testing,
traffic control, (including barricades to redirect traffic flow to alternate lanes during the
construction) and disposal fees at an off-site landfill facility for waste materials
generated during the project.
The street improvements will include various techniques depending on the condition of
the existing roadway. One method will involve the reclamation of the existing roadbed
materials, stabilization of the road base with slurry cement, regrade and then
placement of a new asphalt surface while other sections will receive a resurfacing (two-
inch of new asphalt) where there is an adequate thickness of existing asphalt. All of
the work will result in the roads being addressed in their current configuration and no
roads will be widened as a result of this project.
The City will follow the standard process of providing traffic control during the
construction, which will allow residents access to their homes during construction. All
road sections will remain open to traffic for the duration of the construction, with the
exception of a portion of Bedford Road. As a result of the construction method, and the
narrowness of the roadway, the section of Bedford Road from Centerpark Drive to
City Council Agenda Briefing 4c
City of Colleyville Page 2
Glade Road will be closed to traffic for a period of time (approximately three weeks).
This is to prevent motorists from driving in unsafe conditions, and will also help
expedite the construction process. The closure of this section of Bedford Road
(Centerpark Drive to Glade Road) will be accommodated with a detour route that uses
Centerpark Drive, Colleyville Boulevard, and Glade Road for northbound traffic and
vice-versa for southbound traffic.
This agreement will result in the rehabilitation of Bedford Road (Exhibit A), Bandit Trail
(Exhibit B), Reagan Road and Lowrie Road (Exhibit C) which is a total of 9,608 linear
feet of roadway. The total duration of construction is estimated at 67 working days.
The County may not be able to perform all of the street segments consecutively,
however, once a section has been started it will be completed prior to the County
crews leaving the area. The County has indicated they plan to start construction in
March, and will likely start with the sections of Lowrie Road and Reagan Road.
This agreement is consistent with the City's street rehabilitation and maintenance
program. Rehabilitation of Bandit Trail was included in the original Capital
Improvements Program (CIP) for FY 2016, adopted by Resolution R-15-3907
(attached). The other streets, including Bedford Road, Lowrie Road, and Reagan Road
were added to the FY 2016 part of the CIP by Resolution R-16-3950 (attached) on
January 5, 2016.
The proposed Interlocal Agreement with Tarrant County allows for the rehabilitation of
multiple City streets without incurring the full cost of the project. The overall value of
the proposed street improvements included in this agreement is approximately
$1,000,000, with the City's share of the cost for materials, milling, testing, and traffic
control estimated to be $567,000 (approximately $497,700 from Tarrant County
estimates and $69,000 additional ancillary costs). By utilizing the Tarrant County
Interlocal Agreement to perform this work, the City is saving approximately 43
percent, versus the same work being performed by a contractor hired directly by the
City.
If approved by City Council, the Agreement will be forwarded to the Tarrant County
Commissioners Court for approval at their next available meeting.
Financial Impact
This project is included in the FY 2016 Capital Improvement Program. Funding for this
project is available within the existing operating budget and the Capital Projects Fund.
Recommendation
Approve
Attachments
1.Tarrant County Estimates
City Council Agenda Briefing 4c
City of Colleyville Page 3
2.Proposed Interlocal Agreement
3.Resolution R-15-3907
4.Resolution R-16-3950
5.Amended FY2016 - FY2020 CIP
6.Exhibit A - Bedford Road
7.Exhibit B - Bandit Trail
8.Exhibit C - Reagan Road and Lowrie Road
Prepared by: Richard Schiller
Tarrant County - Precinct Three
Bandit Trail 11/16/2015
(City of Colleyville)
Limits:John McCain Road to Overland Trail
Existing Condition:
Project Size:Roadway Length (lf):2,430 lf
Stabilization Width (ft) : 24 ft Stab Area :6,480 sy
Binder Width (ft): 23 ft Binder Area:6,210 sy
Surface Width (ft):22 ft Surface Area:5,940 sy
Additional Areas (sy):0 sy
Estimate:
Roadway Materials:
Sq Yds Rate/SY Cost Estimate Final $ Estimate $ Final
Spoils 5" + (33% Swell)6,480 0.19 cy/sy 1231 tn -$
FlexBase (Drwy Ramps)14.50$ $/tn 75 tn tn 1,087.50$
Cement Slurry 6,480 36 lb/sy 165.00$ $/tn 116.64 tn tn 19,245.60$
Prime (60/40 AEP)6,480 0.20 gal/sy 1.86$ $/gal 1296 gal gal 2,410.56$
Sand (Prime Coat)6,480 10 lb/sy 15.00$ $/tn 32.40 tn tn 486.00$
Tack Coat (Binder)6,210 0.10 gal/sy 1.66$ $/gal 621 gal gal 1,030.86$
HMAC Binder (4")6,210 0.22 tn/sy 52.41$ $/tn 1366 tn tn 71,602.54$
Tack Coat (Surface)5,940 0.10 gal/sy 1.66$ $/gal 594 gal gal 986.04$
HMAC (2")5,940 0.11 tn/sy 58.41$ $/tn 653 tn tn 38,165.09$
HMAC (Inter & Drwy)58.41$ $/tn 75 tn tn 4,380.75$
FlexBase (Drwys)14.50$ $/tn 24 tn tn 348.00$
Backfill Edges 4,860 0.015 cy/lf 73 cy n/c
Subtotal 139,742.95$
Misc Cost
Remove Spoils City
Fuel Cost Estimate 50% Actual 4,850$ 2,425.00$
No Existing Stripe 0.03 $/lf
Materials + Misc Cost 142,167.95$
10% Contingency 14,216.79$
Total:$156,384.74
Material cost based on Sept 2015 pricing. Construction Time Estimate: 21 days
Comments:City will responsible for all traffic control required to construct this project. Estimated Cost to Mill out Spoils $14,620
City will adjust all utilities and manholes/valves for this project. Estimated 9-10 Day Time Savings
City will provide a nearby disposal area for spoils . Estimated $3,800 Fuel savings
City will provide a hydrant meter and all water for this project.
City will provide material for backfilling edges.
Estimated stabilization rate of 36# (approx 5%), 8 inches deep based on past projects.
Ditch section. Moderate to severe cracking overall (dry, oxidided asphalt). Several areas of alligator cracking indicating pending base failures. Some base
repairs and patching patching. Overall fair condition but potential to deteriorate quickly.
Scope Of Work:The City will remove the existing roadbase, Tarrant County will recycle and stabilize the existing roadbed, regrade, shape and prime the roadbed, place 4 inch
asphalt binder and 2 in asphalt surface.
Tarrant County Estimates
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Prepared b y : Richard Schille r Tarrant County - Precinct Three
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Prepared by: Richard Schiller
Tarrant County - Precinct Three
Lowrie 12/30/2015
(City of Colleyville)
Limits:L.D. Lockett to Colleyville City Limits
Existing Condition:
Project Size:Roadway Length (lf):1,221 lf
Stabilization Width (ft) : 24 ft Stab Area :3,256 sy
Binder Width (ft): 23 ft Binder Area:3,120 sy
Surface Width (ft):22 ft Surface Area:2,985 sy
Additional Areas (sy):0 sy
Estimate:
Roadway Materials:
Sq Yds Rate/SY Cost Estimate Final $ Estimate $ Final
Spoils 3" + (33% Swell)3,256 0.11 cy/sy 358 tn -$
Millings (Drwy Ramps)-$ $/tn 100 tn tn -$
Cement Slurry (8")3,256 36 lb/sy 165.00$ $/tn 58.61 tn tn 9,670.32$
Prime (60/40 AEP)3,256 0.20 gal/sy 1.86$ $/gal 651 gal gal 1,211.23$
Sand (Prime Coat)3,256 10 lb/sy 15.00$ $/tn 16.28 tn tn 244.20$
Tack Coat (Binder)3,120 0.10 gal/sy 1.66$ $/gal 312 gal gal 517.98$
HMAC Binder (2")3,120 0.11 tn/sy 52.41$ $/tn 343 tn tn 17,989.03$
Tack Coat (Surface)2,985 0.10 gal/sy 1.66$ $/gal 298 gal gal 495.45$
HMAC (2")2,985 0.11 tn/sy 58.41$ $/tn 328 tn tn 19,176.78$
HMAC (Drwy & Util Ramps)58.41$ $/tn 50 tn tn 2,920.50$
FlexBase (Drwys)14.50$ $/tn 24 tn tn 348.00$
Backfill Edges 2,442 0.015 cy/lf 37 cy n/c
Subtotal 52,573.50$
Misc Cost
Remove Spoils City
Fuel Cost Estimate 50% Actual 2,725$ 1,362.50$
No Existing Stripe 0.03 $/lf
Materials + Misc Cost 53,936.00$
10% Contingency 5,393.60$
Total:$59,329.60
Material cost based on Sept 2015 pricing. Construction Time Estimate: 12 days
Comments:City will responsible for all traffic control required to construct this project. Estimated Cost to Mill out Spoils $4,924
City will adjust all utilities and manholes/valves for this project. Estimated 2 Day Time Savings
City will provide a nearby disposal area for spoils . Estimated $900 Fuel savings
City will provide a hydrant meter and all water for this project.
City will provide material for backfilling edges.
Estimated stabilization rate of 36# (approx 5%), 8 inches deep based on past projects.
Ditch section. Moderate longitudal cracking but no failures in roadway. East side of roadway has been trenched (waterline) the full length and patched back over.
Overall fair condition.
Scope Of Work:Tarrant County will reclaim existing pavement 8 inches; City will have 3 inches of material milled and removed by contractor, County will stabilize subgrade, shape
roadway, prime, place 2 inch asphalt binder and 2 in asphalt surface. Raise Crown.
Tarrant County Estimates
Prepared by: Richard Schiller
Tarrant County - Precinct Three
Reagan 12/30/2015
(City of Colleyville)
Limits:LD Lockett to Colleyville City Limits
Existing Condition:
Project Size:Roadway Length (lf):1,244 lf
Stabilization Width (ft) : 22 ft Stab Area :3,041 sy
Binder Width (ft): 21 ft Binder Area:2,903 sy
Surface Width (ft):20 ft Surface Area:2,764 sy
Additional Areas (sy):0 sy
Estimate:
Roadway Materials:
Sq Yds Rate/SY Cost Estimate Final $ Estimate $ Final
Spoils 3" + (33% Swell)3,041 0.11 cy/sy 334 tn -$
Millings (Drwy Ramps)-$ $/tn 75 tn tn -$
Cement Slurry 3,041 36 lb/sy 165.00$ $/tn 54.74 tn tn 9,031.44$
Prime (60/40 AEP)3,041 0.20 gal/sy 1.86$ $/gal 608 gal gal 1,131.21$
Sand (Prime Coat)3,041 10 lb/sy 15.00$ $/tn 15.20 tn tn 228.07$
Tack Coat (Binder)2,903 0.10 gal/sy 1.66$ $/gal 290 gal gal 481.84$
HMAC Binder (2")2,903 0.11 tn/sy 52.41$ $/tn 319 tn tn 16,734.16$
Tack Coat (Surface)2,764 0.10 gal/sy 1.66$ $/gal 276 gal gal 458.90$
HMAC (2")2,764 0.11 tn/sy 58.41$ $/tn 304 tn tn 17,761.83$
HMAC (Drwy & Util Ramps)58.41$ $/tn 50 tn tn 2,920.50$
FlexBase (Drwys)14.50$ $/tn 24 tn tn 348.00$
Backfill Edges 2,488 0.015 cy/lf 37 cy n/c
Subtotal 49,095.95$
Misc Cost
Remove Spoils City
Fuel Cost Estimate 50% Actual 2,725$ 1,362.50$
No Existing Stripe 0.03 $/lf
Materials + Misc Cost 50,458.45$
10% Contingency 5,045.85$
Total:$55,504.30
Material cost based on Sept 2015 pricing. Construction Time Estimate: 12 days
Comments:City will responsible for all traffic control required to construct this project. Estimated Cost to Mill out Spoils $4,601
City will adjust all utilities and manholes/valves for this project. Estimated 2 Day Time Savings
City will provide a nearby disposal area for spoils . Estimated $900 Fuel savings
City will provide a hydrant meter and all water for this project.
City will provide material for backfilling edges.
Estimated stabilization rate of 36# (approx 5%), 8 inches deep based on past projects.
Ditch section. Moderate longitudal cracking but no failures in roadway. West side of roadway has been trenched (waterline) the full length and patched back over.
Patched trenched area has sunken in one area. Overall fair condition.
Scope Of Work:Tarrant County will reclaim existing pavement 8 inches; City will have 3 inches of material milled and removed by contractor, County will stabilize subgrade,
shape roadway, prime, place 2 inch asphalt binder and 2 in asphalt surface. Raise Crown. Difficult to widen due to driveways and close driveway culverts.
Tarrant County Estimates
1
THE STATE OF TEXAS
INTERLOCAL AGREEMENT
COUNTY OF TARRANT
This Interlocal Agreement is between Tarrant County, Texas (“COUNTY”),
and the City of Colleyville (“CITY”).
WHEREAS, the CITY is requesting the COUNTY’s assistance to:
•Reconstruct and Resurface Bedford Road located within the City of
Colleyville from Cheek Sparger Road to Glade Road.
(Approximately 4,713 linear feet).
•Reconstruct and Resurface Bandit Trail located within the City of
Colleyville from John McCain Road to Overland Trail
(approximately 2,430 linear feet).
•Rehabilitate and Resurface Reagan Road within the City of
Colleyville from LD Lockett Road to the Colleyville City Limits
(Approximately 1,244 linear feet).
•Rehabilitate and Resurface Lowrie Road located within the City of
Colleyville from LD Lockett Road to the Colleyville City limits.
(Approximately 1,221 linear feet).
Collectively, hereinafter referred to as the “Project”.
WHEREAS, the Interlocal Cooperation Act contained in Chapter 791 of
the Texas Government Code provides legal authority for the parties to enter into
this Agreement; and
WHEREAS, during the performance of the governmental functions and the
payment for the performance of those governmental functions under this
Agreement, the parties will make the performance and payment from current
revenues legally available to that party; and
WHEREAS, the Commissioners Court of the COUNTY and the City
Council of the CITY each make the following findings:
a.This Agreement serves the common interests of both parties;
b.This Agreement will benefit the public;
c. The division of costs fairly compensates both parties to this
Agreement; and
d.The CITY and the COUNTY have authorized their representative to
sign this Agreement.
NOW, THEREFORE, the COUNTY and the CITY agree as follows:
Proposed Interlocal Agreement
2
TERMS AND CONDITIONS
1.COUNTY RESPONSIBILITY
The COUNTY will furnish the labor and equipment to assist the CITY in
completing the Project:
•Bedford Road: (North of Little Bear Creek) Following removal of
the roadbase material by the CITY, the COUNTY will stabilize the
exposed subgrade, regrade, shape, and prime the roadbed, place
four inches of asphalt base, place two inches of asphalt surface,
backfill the pavement edges and clean the project jobsite. (South
of Little Bear Creek) The County will repair identified base failures,
then following a wedge mill by the CITY, place two inches of
asphalt surface and clean the jobsite.
•Bandit Trail: Following removal of the roadbase material by the
CITY, the COUNTY will stabilize the exposed subgrade, regrade,
shape, and prime the roadbed, place four inches of asphalt base,
place two inches of asphalt surface, backfill the pavement edges
and clean the jobsite.
•Reagan Road: The COUNTY will reclaim the existing roadbase
and the CITY will remove excess materials. The COUNTY will
stabilize the exposed subgrade, regrade, shape and prime the
roadbed, place two inches of asphalt base, place two inches of
asphalt surface, backfill the pavement edges and clean the jobsite.
•Lowrie Road: The COUNTY will reclaim the existing roadbase and
the CITY will remove excess materials. The COUNTY will stabilize
the exposed subgrade, regrade, shape and prime the roadbed,
place two inches of asphalt base, place two inches of asphalt
surface, backfill the pavement edges and clean the jobsite
2.CITY RESPONSIBILITY
2.1 The CITY will furnish and pay for the actual cost of the materials,
including any delivery or freight cost. The CITY will provide a
purchase order and will be billed directly by the material supplier.
The COUNTY may accumulate and bill the CITY for incidental
material cost.
2.2 The CITY will pay for one-half of the COUNTY’s fuel used to
construct this Project. The COUNTY will invoice the CITY for the
fuel consumed at the conclusion of the Project.
3
2.3 The CITY will be responsible for all traffic control required to
construct this Project. This responsibility includes all advance
notices, signage, barricades and flagmen necessary to control
traffic in and around the construction site.
2.4 The CITY will remove the excess roadbed materials prior to the
COUNTY stabilizing the exposed subgrade.
2.5 The CITY will adjust all utilities, manholes and valve boxes for this
Project.
2.6 The CITY will provide the COUNTY with a hydrant meter and all the
water necessary for construction of the Project at no cost to the
COUNTY.
2.7 The CITY will provide or pay for any engineering, survey, and
laboratory testing required for this Project.
2.8 The CITY will furnish a site for dumping all spoils and waste
materials generated during construction of this Project.
2.9 If required, the CITY will be responsible for the design and
development of a Storm Water Pollution Prevention Plan (SWPPP).
The CITY further agrees to pay for all cost (including sub-contractor
materials, labor and equipment) associated with the implementation
of the plan. The COUNTY will be responsible for maintenance of
the plan during the duration of the Project. Documentation and
record keeping of the SWPPP will be the responsibility of the CITY.
3.PROCEDURES DURING PROJECT
COUNTY retains the right to inspect and reject all materials provided for this
Project.
If the CITY has a complaint regarding the construction of the project, the CITY
must complain in writing to the COUNTY no later than 30 days of the date of
project completion.
4.NO WAIVER OF IMMUNITY
This Agreement does not waive COUNTY rights under a legal theory of
sovereign immunity. This Agreement does not waive CITY rights under a legal
theory of sovereign immunity.
5.OPTIONAL
If requested by the CITY, the COUNTY will apply permanent striping coordinated
through the Transportation Department. Application of striping by the COUNTY
is limited to Project roadways. If the CITY desires permanent striping applied to
any roadways or portions of roadways not covered by this Agreement, the CITY
will need to enter into a separate agreement with the COUNTY for the provision
of those services.
4
6.TIME PERIOD FOR COMPLETION
The CITY will give the COUNTY notice to proceed at the appropriate time.
However, the COUNTY is under no duty to commence construction at any
particular time.
7.THIRD PARTY
The parties do not enter into this Agreement for the benefit of any specific third
party. The intent of this Agreement excludes the idea of a suit by a third party
beneficiary. The parties to this Agreement do not consent to the waiver of
sovereign immunity under Texas law to the extent any party may have immunity
under Texas law.
8.JOINT VENTURE & AGENCY
The relationship between the parties to this Agreement does not create a
partnership or joint venture between the parties. This Agreement does not
appoint any party as agent for the other party.
9.EFFECTIVE DATE
This Agreement becomes effective when signed by the last party whose signing
makes the Agreement fully executed.
10.TERMINATION OF
This Agreement will automatically terminate upon completion of the Project or
September 30, 2016, whichever date occurs first. This Agreement may be
renewed prior to its expiration upon the mutual consent of the parties in writing.
5
TARRANT COUNTY, TEXAS CITY OF COLLEYVILLE
_______________________________ ___________________________
B. Glen Whitley Jennifer Fadden
County Judge City Manager
Date: ________________________ Date: ______________________
_______________________________ ___________________________
Gary Fickes Jeremy Hutt, P.E.
Commissioner, Precinct 3 Director of Public Works
Date: ________________________ Date: ______________________
Attest: Attest:
_______________________________ ___________________________
APPROVED AS TO FORM* APPROVED AS TO FORM AND LEGALITY
_________________________________ __________________________________
Criminal District Attorney’s Office* City Attorney
*By law, the Criminal District Attorney’s
Office may only approve contracts for its
clients. We reviewed this document as to
form from our client’s legal
perspective. Other parties may not rely on
this approval. Instead those parties should
seek contract review from independent
counsel.
RESOLUTION R-15-3907
A RESOLUTION ADOPTING A COMPREHENSIVE FIVE-YEAR
CAPITAL IMPROVEMENT PROGRAM FOR
FISCAL YEARS 2016- 2020 FOR THE
CITY OF COLLEYVILLE, TEXAS
WHEREAS, planning for capital expenditures is an essential function of local
government; and
WHEREAS, a multi-year capital improvement program is an important
communication tool for residents and businesses; and
WHEREAS, a multi-year capital improvement program is a valuable tool in
addressing infrastructure renewal and replacement needs and
an essential part of the City's financial planning.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the Fiscal Year 2016-2020 Capital Improvement Program
attached as Exhibit "A", is hereby adopted.
Sec. 2. THAT the Capital Improvement Program will be reviewed and
updated on an annual basis, or as otherwise necessary.
Sec. 3. THAT changes to the Capital Improvement Program will require
approval of the City Council.
Sec 4. THAT this resolution replaces Resolution R-14-3781
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF 5-AYES, Q NAYS, AND 0 ABSTENTIONS ON THIS
THE 15TH DAY OF SEPTEMBER 2015.
ATTEST: COLLEYVILLE CITY COUNCIL
Irl ,
A.
S
Amy elley,
Tr C David Kelly
City -cretary Mayor
Project
Year Title Total Project Cost
CEDC (Parks, Trails
Libraries)COG/TxDOT County FWHA/TxDOT General Fund Other, City Funds
Perimeter
Street Fees
Roadway Impact
Service Area 1
East of SH 26)
Roadway Impact
Service Area 2
West of SH 26)TIF Tomorrow Fund Utility Fund
Wastewater
Impact Fees
Water
Impact Fees Total Funding
2016
Folding Doors- Fire Station #1 $66,000.00 $0.00 $0.00 $0.00 $66,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $66,000.00
Down-payment on Fire Engine replacement $125,000.00 $0.00 $0.00 $0.00 $0.00 $125,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $125,000.00
City Hall - Backup Power $181,000.00 $0.00 $0.00 $0.00 $56,000.00 $0.00 $0.00 $0.00 $0.00 $125,000.00 $0.00 $0.00 $0.00 $0.00 $181,000.00
Justice Center - Roof Repair $100,171.00 $0.00 $0.00 $0.00 $0.00 $100,171.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $100,171.00
Colleyville Center AV Replacement $170,000.00 $170,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $170,000.00
Senior Center Repairs $100,000.00 $100,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $100,000.00
Construct New Trail 2016 $150,000.00 $150,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $150,000.00
Cheek-Sparger Road (Brown Trail to Bedford Road) - Rehabilitation $750,000.00 $0.00 $0.00 $0.00 $750,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $750,000.00
Glade Road Design (Phase 2 - Manning to Pool)$460,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $460,000.00 $0.00 $0.00 $0.00 $0.00 $460,000.00
Glade Road Design (Phase 3 - Pool to Heritage)$309,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $309,500.00 $0.00 $0.00 $0.00 $0.00 $309,500.00
Glade Road Design (Phase 4 - West City Limits to Bransford Road)$360,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $360,000.00 $0.00 $0.00 $0.00 $0.00 $360,000.00
John McCain (Pleasant Run Rd to Shepherds Glen) - Rehabilitation $662,222.00 $0.00 $0.00 $0.00 $662,222.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $662,222.00
Pleasant Run Design (Shelton to John McCain)$140,000.00 $0.00 $0.00 $0.00 $140,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $140,000.00
Westcoat - Rehabilitation $613,849.00 $0.00 $0.00 $0.00 $613,849.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $613,849.00
Glade Road Reconstruction (Phase 1 - Bransford to Manning)$3,755,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $23,514.00 $604,471.00 $49,784.00 $3,077,230.00 $0.00 $0.00 $0.00 $0.00 $3,755,000.00
Construct SH26 - Phase II and III $31,848,898.00 $0.00 $15,918,251.00 $14,930,647.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,000,000.00 $0.00 $0.00 $0.00 $0.00 $31,848,898.00
Bandit Trail (County project) - Rehabilitation $300,000.00 $0.00 $100,000.00 $0.00 $200,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $300,000.00
Emergency Asphalt Maintenance $300,000.00 $0.00 $0.00 $0.00 $300,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $300,000.00
Fiber Build Phase 1-3 $394,700.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $394,700.00 $0.00 $0.00 $0.00 $394,700.00
Install Backup Generator for Emergency Power at L.D. Lockett Pump Station $140,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $140,000.00 $0.00 $0.00 $140,000.00
Water Project 4: Upsize and Replace Water Lines in Sunrise Terrace Subdivision $380,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $380,000.00 $0.00 $0.00 $380,000.00
Water Project 7: Demolish Overland Trail Pump Station and Storage Tank $130,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $130,000.00 $0.00 $0.00 $130,000.00
Water Project 9: Misc Repairs to Elevated Storage Tanks $226,600.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $226,600.00 $0.00 $0.00 $226,600.00
WW Project 2: Rehabilitate Sewer Manholes Identified to be in Poor Condition $186,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $186,000.00 $0.00 $0.00 $186,000.00
Vermeer Hydro Excavator-2008 (886)$87,000.00 $0.00 $0.00 $0.00 $0.00 $87,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $87,000.00
41,935,940.00 $420,000.00 $16,018,251.00 $14,930,647.00 $2,788,071.00 $312,171.00 $23,514.00 $604,471.00 $49,784.00 $5,331,730.00 $394,700.00 $1,062,600.00 $0.00 $0.00 $41,935,940.00
2017
UPS Battery Backup Replacement at Justice Center $85,000.00 $0.00 $0.00 $0.00 $0.00 $85,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $85,000.00
Construct New Trail 2017 $150,000.00 $150,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $150,000.00
Construct Pleasant Run Trail (Cottonbelt RR to John McCain)$300,000.00 $300,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $300,000.00
Bedford Road (County project) - Rehabilitation $500,000.00 $0.00 $175,000.00 $0.00 $325,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $500,000.00
Glade Road ROW (Phase 2 - Manning to Pool)$430,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $430,000.00 $0.00 $0.00 $0.00 $0.00 $430,000.00
Glade Road ROW (Phase 3 - Pool to Heritage)$190,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $190,000.00 $0.00 $0.00 $0.00 $0.00 $190,000.00
McDonwell School Road - Rehabilitation $713,316.00 $0.00 $0.00 $0.00 $713,316.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $713,316.00
Pleasant Run Rehabilitation (Shelton to John McCain)$760,000.00 $0.00 $0.00 $0.00 $760,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $760,000.00
Tinker Rehabilitation (Pleasant Run to Highway 26)$453,334.00 $0.00 $0.00 $0.00 $453,334.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $453,334.00
Emergency Asphalt Maintenance $300,000.00 $0.00 $0.00 $0.00 $300,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $300,000.00
Water Project 10: Water Group E Capital Improvements - Design $53,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $53,000.00 $0.00 $0.00 $53,000.00
Water Project 5: Upsize and Replace Water Lines in Brighton Oaks Subdivision $1,515,100.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,515,100.00 $0.00 $0.00 $1,515,100.00
Water Project 8: Design for the Installation of Pressure Relief and Flow Control Valves and Associated Piping $42,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $42,500.00 $0.00 $0.00 $42,500.00
WW Project 3: Design Replacement of Pipelines on Manning Drive and near Pleasant Run Rd and McDonwell School Rd $75,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $75,000.00 $0.00 $0.00 $75,000.00
WW Project 4: Design for the Replacement of 10" Sewer Lines in Remington Park and Clairemont Subdivisions $33,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $33,000.00 $0.00 $0.00 $33,000.00
Elgin Street Sweeper-2009 (601)$197,527.00 $0.00 $0.00 $0.00 $0.00 $197,527.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $197,527.00
Ford F550 Bucket-2001 (695)$84,379.00 $0.00 $0.00 $0.00 $0.00 $84,379.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $84,379.00
5,882,156.00 $450,000.00 $175,000.00 $0.00 $2,551,650.00 $366,906.00 $0.00 $0.00 $0.00 $620,000.00 $0.00 $1,718,600.00 $0.00 $0.00 $5,882,156.00
2018
Construct New Trail 2018 $150,000.00 $150,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $150,000.00
Bransford (LD Lockett to Glade) - Rehabilitation $706,667.00 $0.00 $0.00 $0.00 $706,667.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $706,667.00
Glade Road Reconstruction (Phase 2 - Manning to Pool)$5,484,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $342,897.00 $0.00 $0.00 $4,724,103.00 $0.00 $0.00 $0.00 $417,000.00 $5,484,000.00
L. D. Lockett (Pleasant Run to Precinct Line)$1,133,333.00 $0.00 $0.00 $0.00 $1,133,333.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,133,333.00
Lowrie Road (County project) - Rehabilitation $135,000.00 $0.00 $45,000.00 $0.00 $90,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $135,000.00
Pleasant Run Rehabilitation (John McCain to North City Limits)$450,000.00 $0.00 $0.00 $0.00 $450,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $450,000.00
Reagan Road (County project) - Rehabilitation $155,000.00 $0.00 $55,000.00 $0.00 $100,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $155,000.00
Water Project 10: Water Group E Capital Improvements - Construct $459,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $459,000.00 $0.00 $0.00 $459,000.00
Water Project 11: Water Group D Capital Improvements - Design $372,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $372,000.00 $0.00 $0.00 $372,000.00
Water Project 3: Design New Elevated Water Storage Tank and Associated Distribution Lines $545,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $545,000.00 $545,000.00
Water Project 8: Install Pressure Relief and Flow Control Valves and Associated Piping $295,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $295,000.00 $0.00 $0.00 $295,000.00
WW Project 3: Replacement of Pipelines on Manning Drive and near Pleasant Run Rd and McDonwell School Rd $470,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $470,000.00 $0.00 $0.00 $470,000.00
WW Project 4: Sewer Group C Line Improvements - Construct $132,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $132,000.00 $0.00 $0.00 $132,000.00
10,487,000.00 $150,000.00 $100,000.00 $0.00 $2,480,000.00 $0.00 $342,897.00 $0.00 $0.00 $4,724,103.00 $0.00 $1,728,000.00 $0.00 $962,000.00 $10,487,000.00
2019
Construct New Trail 2019 $150,000.00 $150,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $150,000.00
Glade Road Reconstruction (Phase 3 - Pool to Heritage)$3,530,250.00 $0.00 $0.00 $0.00 $0.00 $0.00 $245,223.00 $0.00 $0.00 $3,151,027.00 $0.00 $0.00 $134,000.00 $0.00 $3,530,250.00
Montclair (County project) - Rehabilitation $435,000.00 $0.00 $155,000.00 $0.00 $280,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $435,000.00
Roberts Road (Glade to Grapevine City Limits) - Design reconstruction $152,880.00 $0.00 $0.00 $0.00 $152,880.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $152,880.00
Water Project 6: Upsize and Replace Water Lines in Woodbriar Estates and Quail Crest Subdivisions $1,555,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,555,000.00 $0.00 $0.00 $1,555,000.00
WW Project 1: Replace Sewer Lines in Woodbriar Estates and Quail Crest Subdivisions $1,670,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,670,000.00 $0.00 $0.00 $1,670,000.00
WW Project 5: Sewer Group F Line Improvements - Design $90,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $90,000.00 $0.00 $0.00 $90,000.00
Crafco Supershot Crack Sealer-2004 (674)$119,744.00 $0.00 $0.00 $0.00 $0.00 $119,744.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $119,744.00
Sewer T.V. Van E350-2008 (803)$80,370.00 $0.00 $0.00 $0.00 $0.00 $80,370.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $80,370.00
7,783,244.00 $150,000.00 $155,000.00 $0.00 $432,880.00 $200,114.00 $245,223.00 $0.00 $0.00 $3,151,027.00 $0.00 $3,315,000.00 $134,000.00 $0.00 $7,783,244.00
Exhibit "A"
Project
Year Title Total Project Cost
CEDC (Parks, Trails
Libraries)COG/TxDOT County FWHA/TxDOT General Fund Other, City Funds
Perimeter
Street Fees
Roadway Impact
Service Area 1
East of SH 26)
Roadway Impact
Service Area 2
West of SH 26)TIF Tomorrow Fund Utility Fund
Wastewater
Impact Fees
Water
Impact Fees Total Funding
2020
Justice Center - HVAC Replacement $237,000.00 $0.00 $0.00 $0.00 $0.00 $237,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $237,000.00
Justice Center - Metal Roof Coating $167,000.00 $0.00 $0.00 $0.00 $0.00 $167,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $167,000.00
Construct New Trail 2020 $150,000.00 $150,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $150,000.00
County Project - TBD $800,000.00 $0.00 $200,000.00 $0.00 $600,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $800,000.00
Roberts Road Reconstruction $1,200,950.00 $0.00 $0.00 $0.00 $1,200,950.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,200,950.00
Water Project 11: Water Group D Capital Improvements - Construct $2,540,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,540,000.00 $0.00 $0.00 $2,540,000.00
Water Project 3: Construct New Elevated Water Storage Tank and Associated Distribution Lines $3,871,975.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $3,871,975.00 $3,871,975.00
WW Project 5: Sewer Group F Line Improvements - Construct $625,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $625,000.00 $0.00 $0.00 $625,000.00
Target V465D Street Saw-2005 (672S)$56,345.00 $0.00 $0.00 $0.00 $0.00 $56,345.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $56,345.00
9,648,270.00 $150,000.00 $200,000.00 $0.00 $1,800,950.00 $460,345.00 $0.00 $0.00 $0.00 $0.00 $0.00 $3,165,000.00 $0.00 $3,871,975.00 $9,648,270.00
UNF
Bedford Road Bridge $60,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Jackson Road Bridge $60,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Queensbury Way Bridge $100,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Flood Gates Upgrade $365,020.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Bedford Road Bridge at Little Bear $2,100,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Bransford Creek $2,080,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Glade Road Bridge at Trib LB2 $500,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Glade Road Culverts at Bluebonnet Creek $536,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Heritage Avenue at Little Bear $2,800,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Jackson Creek Drainage Improvements $2,500,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Jackson Road Bridge $3,400,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
John McCain Box Culvert at White Chapel Creek West $250,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Oak Knoll Bridge $2,700,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Pleasant Run Road Bridge at Big Bear $3,800,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Update Stormwater Master Plan $500,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Service Center - Construction $4,500,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Fire Station 1 Repairs $107,716.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Fire Station 2 Repairs $66,898.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Fire Station 3 Repairs $65,457.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Justice Center - Roof Replacement $139,838.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
City Hall/Library - HVAC Replacement $273,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
City Hall - Boiler Replacement $107,900.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Library Fountain Repair $70,447.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
City Hall - Carpet and VCT Tile $102,443.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Library - Carpet and VCT Tile $98,055.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Justice Center - Carpet and VCT Tile $88,052.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Folding Doors- Fire Station #3 $44,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Acuff Lane - Rehabilitation $115,360.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Bedford Court - Rehabilitation $149,209.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Behrens - Rehabilitation $392,196.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Bettinger Drive- Rehabilitation $378,080.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Beverly Drive- Rehabilitation $222,098.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Bill Simmons Rd - Rehabilitation $269,867.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Black Drive - Rehabilitation $174,987.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Bluebonnet Drive - Rehabilitation $323,440.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Brook Meadows Addition $404,444.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Caldwell Hughes Road - Rehabilitation $115,360.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Cedar Court - Rehabilitation $209,964.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Cheek-Sparger Road (SH26 to Heritage - Less Brown to Bedford)$1,698,222.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Community Home Addition - Rehabilitation $262,222.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Cooks Lane- Rehabilitation $61,653.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Cutter Ridge Court - Rehabilitation $48,695.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Fairway Addition - Rehabilitation $351,111.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Felps Court - Rehabilitation $32,853.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Felps Drive - Rehabilitation $223,289.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Ford Drive - Rehabilitation $22,276.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Garry Lynne Drive - Rehabilitation $203,813.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Glade Road Reconstruction (Phase 4 - West City Limits to Bransford Road)$4,737,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Glade Road ROW (Phase 4 - West City Limits to Bransford Road)$300,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Hidden Acres Subdivision - Rehabilitation $280,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Highland Acres Subdivision - Rehabilitation $806,222.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Hunter Lane - Rehabilitation $130,427.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Jo Carol Lane- Rehabilitation $97,413.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Jo Will Street- Rehabilitation $186,453.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
John McCain (Monticello Pkwy to Pleasant Run Rd) - Rehabilitation $151,111.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
John McCain (Williamsburg Court. to Monticello Pkwy) - Rehabilitation $302,222.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Leta Lane - Rehabilitation $179,840.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Lloyd Circle - Rehabilitation $105,964.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Maranatha Court - Rehabilitation $4,191.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Oak Knoll Court - Rehabilitation $105,618.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Oak Knoll Drive - Rehabilitation $871,236.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Oak Timbers Court - Rehabilitation $148,836.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Old Glade Road - Rehabilitation $70,667.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Patterson Lane - Rehabilitation $203,218.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Pecan Park Estates Subdivision - Rehabilitation $724,444.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Plymouth Hills Addition - Rehabilitation $762,222.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Quail Creek Estates - Rehabilitation $600,311.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Exhibit "A"
Project
Year Title Total Project Cost
CEDC (Parks, Trails
Libraries)COG/TxDOT County FWHA/TxDOT General Fund Other, City Funds
Perimeter
Street Fees
Roadway Impact
Service Area 1
East of SH 26)
Roadway Impact
Service Area 2
West of SH 26)TIF Tomorrow Fund Utility Fund
Wastewater
Impact Fees
Water
Impact Fees Total Funding
Renfro Rd - Rehabilitation $169,476.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Ross Downs Estates - Rehabilitation $4,000,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Saddlebrook Addition - Rehabilitation $667,333.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Sand Oak Acres Addition - Rehabilitation $864,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Shelton - Rehabilitation $288,293.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Stafford Heights Subdivision - Rehabilitation $542,222.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Stone Creek Estates - Rehabilitation $63,556.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Suellen Circle - Rehabilitation $44,373.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Tara Plantation Addition - Rehabilitation $495,444.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Thompson Terrace - Rehabilitation $167,378.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Van Oaks Drive - Rehabilitation $126,720.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Waller Lane - Rehabilitation $81,600.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Wayne Drive - Rehabilitation $160,276.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Western Trails Subdivision - Rehabilitation $1,200,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Woodland Hills Subdivision - Rehabilitation $1,295,667.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Woodbriar, Quail Creek Estates - Rehabilitate $1,984,400.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Sunrise Terrace/Brighton Oaks - Rehabilitate $1,730,200.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Water Project 12: Water Group F Capital Improvements - CONSTRUCT $2,417,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Water Project 12: Water Group F Capital Improvements - DESIGN $363,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Water Project 13: Water Group L Capital Improvements - CONSTRUCT $1,426,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Water Project 13: Water Group L Capital Improvements - DESIGN $214,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Water Project 14: Water Group I Capital Improvements - CONSTRCT $1,470,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Water Project 14: Water Group I Capital Improvements - DESIGN $220,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Water Project 15: Water Group G Capital Improvements $5,389,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Water Project 16: Water Group H Capital Improvements $2,264,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Water Project 17: Water Group J Capital Improvements $1,404,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Water Project 18: Water Group K Capital Improvements $8,158,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Water Project 19: Water Group M Capital Improvements $4,094,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Water Project 20: Water Group W Capital Improvements $1,477,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Water Project 21: Water Group X Capital Improvements $646,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Water Project 22: Water Group C Capital Improvements $1,225,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Water Project 23: Water Group Q Capital Improvements $1,827,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Water Project 24: Water Group N Capital Improvements $2,567,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Water Project 25: Water Group R Capital Improvements $1,211,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Water Project 26: Water Group S Capital Improvements $176,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
Water Project 27: Water Group T Capital Improvements $4,570,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
WW Project 10: Sewer Group P Improvements $710,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
WW Project 11: Sewer Group Q Improvements $277,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
WW Project 12: Sewer Group R Improvements $415,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
WW Project 13: Sewer Group E Line Improvements $1,407,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
WW Project 14: Sewer Group V Improvements $3,304,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
WW Project 15: Sewer Group D Line Improvements $758,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
WW Project 16: Sewer Group S Improvements $1,416,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
WW Project 17: Sewer Group W Improvements $3,946,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
WW Project 6: Sewer Group A Line Improvements $800,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
WW Project 7: Sewer Group T Line Improvements $790,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
WW Project 8: Sewer Group G Line Improvements $412,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
WW Project 9: Sewer Group U Improvements $2,936,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
F750 Single Axle Dump-2007 (896)$84,761.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
116,096,059.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00
191,832,669.00 $1,320,000.00 $16,648,251.00 $14,930,647.00 $10,053,551.00 $1,339,536.00 $611,634.00 $604,471.00 $49,784.00 $13,826,860.00 $394,700.00 $10,989,200.00 $134,000.00 $4,833,975.00 $75,736,610.00
Exhibit "A"
RESOLUTION R-16-3950
A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER
CONSENT ITEMS AT THE REGULAR CITY COUNCIL MEETING OF
JANUARY 5, 2016
WHEREAS, City Council has taken action on certain items on the agenda
under Consent Items.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT the agenda decisions approved by City Council action
under Consent Items as.follows are hereby adopted:
a. Approval of the minutes of the regular City Council meeting
of December 15, 2015
b. Approval of an amendment to the comprehensive five-year
Capital Improvement Program for Fiscal Years 2016-2020
c: Approval to ratify the nomination of Mayor David Kelly to
serve on the North Central Texas Council of Governments
NCTCOG) Emergency Preparedness Planning Council (EPPC)
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF (6 AYES, O NAYS, AND 0 ABSTENTIONS
ON THIS THE 5TH DAY OF JANUARY 2016.
ATTEST: CITY OF COLLEYVILLE
414 1.0 , ,
a•
Any Fhelley, TMC David Kelly
itity Secretary Mayor
Project
Year Title Total Project Cost
CEDC (Parks, Trails
& Libraries)COG/TxDOT County FWHA/TxDOT General Fund Other, City Funds
Perimeter
Street Fees
Roadway Impact
Service Area 1
(East of SH 26)
Roadway Impact
Service Area 2
(West of SH 26)TIF Tomorrow Fund Utility Fund
Wastewater
Impact Fees
Water
Impact Fees Total Funding
2016
Folding Doors- Fire Station #1 $66,000.00 $0.00 $0.00 $0.00 $66,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $66,000.00
Down-payment on Fire Engine replacement $125,000.00 $0.00 $0.00 $0.00 $0.00 $125,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $125,000.00
City Hall - Backup Power $181,000.00 $0.00 $0.00 $0.00 $56,000.00 $0.00 $0.00 $0.00 $0.00 $125,000.00 $0.00 $0.00 $0.00 $0.00 $181,000.00
Justice Center - Roof Repair $100,171.00 $0.00 $0.00 $0.00 $0.00 $100,171.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $100,171.00
Colleyville Center AV Replacement $170,000.00 $170,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $170,000.00
Senior Center Repairs $100,000.00 $100,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $100,000.00
Construct New Trail 2016 $150,000.00 $150,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $150,000.00
Cheek-Sparger Road (Brown Trail to Bedford Road) - Rehabilitation $750,000.00 $0.00 $0.00 $0.00 $750,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $750,000.00
Glade Road Design (Phase 2 - Manning to Pool)$460,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $460,000.00 $0.00 $0.00 $0.00 $0.00 $460,000.00
Glade Road Design (Phase 3 - Pool to Heritage)$309,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $309,500.00 $0.00 $0.00 $0.00 $0.00 $309,500.00
Glade Road Design (Phase 4 - West City Limits to Bransford Road)$360,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $360,000.00 $0.00 $0.00 $0.00 $0.00 $360,000.00
John McCain (Pleasant Run Rd to Shepherds Glen) - Rehabilitation $662,222.00 $0.00 $0.00 $0.00 $662,222.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $662,222.00
Pleasant Run Design (Shelton to John McCain)$140,000.00 $0.00 $0.00 $0.00 $140,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $140,000.00
Westcoat - Rehabilitation $613,849.00 $0.00 $0.00 $0.00 $613,849.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $613,849.00
Glade Road Reconstruction (Phase 1 - Bransford to Manning)$3,755,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $23,514.00 $604,471.00 $49,784.00 $3,077,230.00 $0.00 $0.00 $0.00 $0.00 $3,755,000.00
Construct SH26 - Phase II and III $31,848,898.00 $0.00 $15,918,251.00 $14,930,647.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,000,000.00 $0.00 $0.00 $0.00 $0.00 $31,848,898.00
Bandit Trail (County project) - Rehabilitation $300,000.00 $0.00 $100,000.00 $0.00 $200,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $300,000.00
Emergency Asphalt Maintenance $300,000.00 $0.00 $0.00 $0.00 $300,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $300,000.00
Fiber Build Phase 1-3 $394,700.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $394,700.00 $0.00 $0.00 $0.00 $394,700.00
Install Backup Generator for Emergency Power at L.D. Lockett Pump Station $140,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $140,000.00 $0.00 $0.00 $140,000.00
Water Project 4: Upsize and Replace Water Lines in Sunrise Terrace Subdivision $380,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $380,000.00 $0.00 $0.00 $380,000.00
Water Project 7: Demolish Overland Trail Pump Station and Storage Tank $130,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $130,000.00 $0.00 $0.00 $130,000.00
Water Project 9: Misc Repairs to Elevated Storage Tanks $226,600.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $226,600.00 $0.00 $0.00 $226,600.00
WW Project 2: Rehabilitate Sewer Manholes Identified to be in Poor Condition $186,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $186,000.00 $0.00 $0.00 $186,000.00
Vermeer Hydro Excavator-2008 (886)$87,000.00 $0.00 $0.00 $0.00 $0.00 $87,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $87,000.00
Western Trails Subdivision - Rehabilitation $2,000,000.00 $0.00 $0.00 $0.00 $0.00 $2,000,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,000,000.00
Bedford Road (County project) - Rehabilitation $450,000.00 $0.00 $175,000.00 $0.00 $275,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $450,000.00
Lowrie and Reagan Road (County project) - Rehabilitation $300,000.00 $0.00 $100,000.00 $0.00 $200,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $300,000.00
Pleasant Run Practice Field Improvements $100,000.00 $0.00 $0.00 $0.00 $0.00 $100,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $100,000.00
$44,785,940.00 $420,000.00 $16,293,251.00 $14,930,647.00 $3,263,071.00 $2,412,171.00 $23,514.00 $604,471.00 $49,784.00 $5,331,730.00 $394,700.00 $1,062,600.00 $0.00 $0.00 $44,785,940.00
2017
UPS Battery Backup Replacement at Justice Center $85,000.00 $0.00 $0.00 $0.00 $0.00 $85,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $85,000.00
Construct New Trail 2017 $150,000.00 $150,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $150,000.00
Construct Pleasant Run Trail (Cottonbelt RR to John McCain)$300,000.00 $300,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $300,000.00
Glade Road ROW (Phase 2 - Manning to Pool)$430,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $430,000.00 $0.00 $0.00 $0.00 $0.00 $430,000.00
Glade Road ROW (Phase 3 - Pool to Heritage)$190,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $190,000.00 $0.00 $0.00 $0.00 $0.00 $190,000.00
McDonwell School Road - Rehabilitation $713,316.00 $0.00 $0.00 $0.00 $713,316.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $713,316.00
Pleasant Run Rehabilitation (Shelton to John McCain)$760,000.00 $0.00 $0.00 $0.00 $760,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $760,000.00
Tinker Rehabilitation (Pleasant Run to Highway 26)$453,334.00 $0.00 $0.00 $0.00 $453,334.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $453,334.00
Emergency Asphalt Maintenance $300,000.00 $0.00 $0.00 $0.00 $300,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $300,000.00
Water Project 10: Water Group E Capital Improvements - Design $53,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $53,000.00 $0.00 $0.00 $53,000.00
Water Project 5: Upsize and Replace Water Lines in Brighton Oaks Subdivision $1,515,100.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,515,100.00 $0.00 $0.00 $1,515,100.00
Water Project 8: Design for the Installation of Pressure Relief and Flow Control Valves and Associated Piping $42,500.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $42,500.00 $0.00 $0.00 $42,500.00
WW Project 3: Design Replacement of Pipelines on Manning Drive and near Pleasant Run Rd and McDonwell School Rd $75,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $75,000.00 $0.00 $0.00 $75,000.00
WW Project 4: Design for the Replacement of 10" Sewer Lines in Remington Park and Clairemont Subdivisions $33,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $33,000.00 $0.00 $0.00 $33,000.00
Elgin Street Sweeper-2009 (601)$197,527.00 $0.00 $0.00 $0.00 $0.00 $197,527.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $197,527.00
Ford F550 Bucket-2001 (695)$84,379.00 $0.00 $0.00 $0.00 $0.00 $84,379.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $84,379.00
$5,382,156.00 $450,000.00 $0.00 $0.00 $2,226,650.00 $366,906.00 $0.00 $0.00 $0.00 $620,000.00 $0.00 $1,718,600.00 $0.00 $0.00 $5,382,156.00
2018
Construct New Trail 2018 $150,000.00 $150,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $150,000.00
Bransford (LD Lockett to Glade) - Rehabilitation $706,667.00 $0.00 $0.00 $0.00 $706,667.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $706,667.00
Glade Road Reconstruction (Phase 2 - Manning to Pool)$5,484,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $342,897.00 $0.00 $0.00 $4,724,103.00 $0.00 $0.00 $0.00 $417,000.00 $5,484,000.00
L. D. Lockett (Pleasant Run to Precinct Line)$1,133,333.00 $0.00 $0.00 $0.00 $1,133,333.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,133,333.00
Pleasant Run Rehabilitation (John McCain to North City Limits)$450,000.00 $0.00 $0.00 $0.00 $450,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $450,000.00
Water Project 10: Water Group E Capital Improvements - Construct $459,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $459,000.00 $0.00 $0.00 $459,000.00
Water Project 11: Water Group D Capital Improvements - Design $372,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $372,000.00 $0.00 $0.00 $372,000.00
Water Project 3: Design New Elevated Water Storage Tank and Associated Distribution Lines $545,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $545,000.00 $545,000.00
Water Project 8: Install Pressure Relief and Flow Control Valves and Associated Piping $295,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $295,000.00 $0.00 $0.00 $295,000.00
WW Project 3: Replacement of Pipelines on Manning Drive and near Pleasant Run Rd and McDonwell School Rd $470,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $470,000.00 $0.00 $0.00 $470,000.00
WW Project 4: Sewer Group C Line Improvements - Construct $132,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $132,000.00 $0.00 $0.00 $132,000.00
$10,197,000.00 $150,000.00 $0.00 $0.00 $2,290,000.00 $0.00 $342,897.00 $0.00 $0.00 $4,724,103.00 $0.00 $1,728,000.00 $0.00 $962,000.00 $10,197,000.00
2019
Construct New Trail 2019 $150,000.00 $150,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $150,000.00
Glade Road Reconstruction (Phase 3 - Pool to Heritage)$3,530,250.00 $0.00 $0.00 $0.00 $0.00 $0.00 $245,223.00 $0.00 $0.00 $3,151,027.00 $0.00 $0.00 $134,000.00 $0.00 $3,530,250.00
Montclair (County project) - Rehabilitation $435,000.00 $0.00 $155,000.00 $0.00 $280,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $435,000.00
Roberts Road (Glade to Grapevine City Limits) - Design reconstruction $152,880.00 $0.00 $0.00 $0.00 $152,880.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $152,880.00
Water Project 6: Upsize and Replace Water Lines in Woodbriar Estates and Quail Crest Subdivisions $1,555,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,555,000.00 $0.00 $0.00 $1,555,000.00
WW Project 1: Replace Sewer Lines in Woodbriar Estates and Quail Crest Subdivisions $1,670,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,670,000.00 $0.00 $0.00 $1,670,000.00
WW Project 5: Sewer Group F Line Improvements - Design $90,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $90,000.00 $0.00 $0.00 $90,000.00
Crafco Supershot Crack Sealer-2004 (674)$119,744.00 $0.00 $0.00 $0.00 $0.00 $119,744.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $119,744.00
Sewer T.V. Van E350-2008 (803)$80,370.00 $0.00 $0.00 $0.00 $0.00 $80,370.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $80,370.00
$7,783,244.00 $150,000.00 $155,000.00 $0.00 $432,880.00 $200,114.00 $245,223.00 $0.00 $0.00 $3,151,027.00 $0.00 $3,315,000.00 $134,000.00 $0.00 $7,783,244.00
Amended CIP Adopted by Resolution R-16-3950
Project
Year Title Total Project Cost
CEDC (Parks, Trails
& Libraries)COG/TxDOT County FWHA/TxDOT General Fund Other, City Funds
Perimeter
Street Fees
Roadway Impact
Service Area 1
(East of SH 26)
Roadway Impact
Service Area 2
(West of SH 26)TIF Tomorrow Fund Utility Fund
Wastewater
Impact Fees
Water
Impact Fees Total Funding
2020
Justice Center - HVAC Replacement $237,000.00 $0.00 $0.00 $0.00 $0.00 $237,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $237,000.00
Justice Center - Metal Roof Coating $167,000.00 $0.00 $0.00 $0.00 $0.00 $167,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $167,000.00
Construct New Trail 2020 $150,000.00 $150,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $150,000.00
County Project - TBD $800,000.00 $0.00 $200,000.00 $0.00 $600,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $800,000.00
Roberts Road Reconstruction $1,200,950.00 $0.00 $0.00 $0.00 $1,200,950.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $1,200,950.00
Water Project 11: Water Group D Capital Improvements - Construct $2,540,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $2,540,000.00 $0.00 $0.00 $2,540,000.00
Water Project 3: Construct New Elevated Water Storage Tank and Associated Distribution Lines $3,871,975.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $3,871,975.00 $3,871,975.00
WW Project 5: Sewer Group F Line Improvements - Construct $625,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $625,000.00 $0.00 $0.00 $625,000.00
Target V465D Street Saw-2005 (672S)$56,345.00 $0.00 $0.00 $0.00 $0.00 $56,345.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $56,345.00
$9,648,270.00 $150,000.00 $200,000.00 $0.00 $1,800,950.00 $460,345.00 $0.00 $0.00 $0.00 $0.00 $0.00 $3,165,000.00 $0.00 $3,871,975.00 $9,648,270.00
Amended CIP Adopted by Resolution R-16-3950
EXHIBIT A
Bedford Road
Tarrant County ILA Paving Project
GLADE RD
BE
D
F
O
R
D
R
D
CHEEK SPARGER RD
¯
EXHIBIT B
Bandit Trail
Tarrant County ILA Paving Project
City Paving Project
FRONTIERCT
WAGONWHEEL CT
SAGEBRUSH ST
CHISOLM CT
BANDIT TRO
V
E
R
L
A
N
D
T
R
TUMBLEWEED TR
W
I
N
D
S
W
E
P
T
T
R
¯
EXHIBIT C
Reagan Road and Lowrie Road Tarrant County ILA Paving Project
Unincorporated Tarrant County Work
LD LOCKETT RD
RE
A
G
A
N
R
D
STYLES LN
¯
LO
W
R
I
E
R
D
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 5a Agenda Date 02/02/2016 Number Ordinance O-16-1974
Type Ordinance
Department Community Development
Title
Consideration of an amendment to the PUDC-Planned Unit Development Commercial
zoning requirements on Abstract 180, of the J.L Byas Survey, located at 1603 Hall-
Johnson Road, Case ZC15-004
Strategy Map Connection
There is no strategy map connection for this item.
Explanation
First Reading and Public Hearing
Thomas Monks, the property owner, has submitted a request to amend the PUD-C –
Planned Unit Development Commercial zoning of 2.87 acres located at 1603 Hall-
Johnson Road. The applicant is proposing to construct a new office building, not
previously contemplated with the existing PUD-C, and a PUD-C amendment is required
for its construction.
Background. Attached Ordinance O-14-1904 was approved by the City Council on
February 4, 2014. It established the PUD-C zoning for the entire 2.87 acre site, and
permitted a landscaping business with outside storage named The Lawn Firm. The
PUD-C established provisions for building and site improvements. Ordinance O-14-
1904 required the property owner to bring all on-site non-conformities into compliance
within one year of approval.
The property owner has addressed all items originally discussed, with the exception of
the fire lanes and access, which are currently in progress. The proposed PUD-C
amendment seeks to resolve the remaining non-conformities on the subject property,
and allow for the construction of a new office building. When the PUD-C was
considered previously, construction of a new building was not a component of the
request. Therefore, the requested amendment re-opens the case, and all waivers
previously granted for consideration. As such, all non-conformities with the Land
Development Code are highlighted as waivers, and noted below for reference and
consideration, even though all but one waiver was previously approved (portable
storage containers).
Statement of Planning Objectives. The property owner has provided a written
Statement of Planning Objectives, which has been used for drafting the proposed PUD-
C ordinance amendment for the subject property. The Statement of Planning
Objectives describes the nature of the proposed development, including a development
City Council Agenda Briefing 5a
City of Colleyville Page 2
schedule, and it outlines the goals of the amendment. A copy of the Statement of
Planning Objectives is attached to this agenda briefing.
Development Standards. The proposed amendment includes a detailed site plan,
landscape plan, and building elevations. These documents identify the location of all
existing and proposed structures, fire lanes, point of access, screening, buffer zones,
existing and proposed landscaping, a future detention pond, and required public
improvements.
Based on the site plan submitted, the development will consist of one lot, totaling
approximately 2.87 acres with two permanent structures, one existing and one
proposed. An existing shop building is proposed to remain, and a new 2,993 square-
foot office building for the landscaping business is proposed to be constructed to
replace the temporary office trailer currently on the site. The temporary office trailer
currently on the site will need to be removed within one year of Certificate of
Occupancy of the new building. Also, proposed to remain on-site are a greenhouse,
chicken coop, four portable storage containers, and un-enclosed outside storage.
WAIVER CONTINUATION: The applicant is proposing to maintain the current allowance
from the existing PUD-C of outside storage of equipment, supplies, and materials, as
long as they are a minimum of 25 feet away from any adjacent properties zoned or
used for residential or educational purposes. Outside storage was previously
considered and approved on this site and the provision was added to the PUD-C at that
time, although outside storage is only prohibited for large commercial buildings.
The proposed site features comply with the minimum dimensions and setbacks
established for the PUD-C zoning district as follows, except the required front yard
setback (detailed further below):
Lot size: 7,200 square feet
Lot width: 70 feet
Lot depth: 115 feet
Front yard setback: 40 feet (modification requested, see below)
Side yard setback: 10 feet
Rear yard setback: 10 feet
Front Setback: PUD-Cs require a minimum 40-foot front yard setback. The existing
shop is proposed to remain and is located approximately 19 feet from the front
property line. The applicant is proposing to maintain the existing 19-foot front yard
setback. Due to the physical location of the lot and structure (behind the City’s Public
Works Service Center), the existing shop is not visible from Hall-Johnson Road, and
the front yard setback does not provide any buffering from adjacent streets or
residential property.
WAIVER CONTINUATION: The applicant is proposing a minimum 19-foot front yard
City Council Agenda Briefing 5a
City of Colleyville Page 3
setback versus the 40-foot setback required. The existing 19-foot setback was
approved with the current PUD-C.
Parking: Based on the parking requirements of the Land Development Code, a total of
10 parking spaces are required for a general business office, and 10 striped and paved
spaces are proposed. Per section 3.29.1 of the Land Development Code:
“All parking spaces, aisles, and maneuvering areas shall be constructed of an all-
weather surface composed of concrete, asphalt, brick, or paving stone. Such
paving shall meet the minimum construction standards contained in the
Colleyville Building Code. Such all-weather surface shall be provided for all
parking spaces, whether enclosed or unenclosed, and shall be connected by an
all-weather surface driveway to a street or alley. Rock, gravel, and dirt parking
surfaces are prohibited.”
The applicant is proposing to maintain current gravel parking areas, identified on the
site plan, for employee and company vehicle parking, but to provide the 10 striped and
paved parking spaces for customers.
The existing gravel parking areas do not meet the all-weather surface requirement.
Due to the nature of the existing business, staff recognizes the need to provide
additional parking for employees and associated business vehicles on-site. The
applicant has stated that since the landscaping business does not operate in inclement
weather, ruts and other damage to gravel parking areas are not prevalent. Although
the existing gravel parking surfaces are non-compliant, the addition of 10 striped and
paved parking spaces for customers will be an improvement to the existing conditions
on-site, and the existing gravel parking surfaces should not adversely impact adjacent
properties.
WAIVER CONTINUATION: The applicant is proposing gravel parking areas, in addition
to 10 striped and paved parking spaces, for employee and company vehicle parking,
versus the required all-weather surface.
Screening and Buffering: Per Section 3.26 of the Land Development Code, an eight-
foot, decorative, masonry wall is required to screen non-residential land uses from
residential land uses. The applicant has requested to maintain the existing six-foot and
eight-foot wooden fences along the southern and eastern property lines where
residential adjacency exists, as illustrated on the proposed zoning exhibits. The wood
fences are well-maintained and in good condition.
Many large, mature trees exist along each of the property lines, and the applicant has
stated that although no tree removal is proposed with the site improvements, the
installation of a masonry wall could damage or kill many of the mature trees along the
required area of the wall that are currently providing natural screening between the
subject property and adjacent residential uses.
City Council Agenda Briefing 5a
City of Colleyville Page 4
WAIVER CONTINUATION: The applicant is proposing to keep the existing wood fences
(six and eight feet tall) instead of the required eight-foot, decorative, masonry wall
along the southern and eastern property lines.
Section 3.26 of the Land Development Code requires all waste, garbage, compacting,
and recycling containers to be fully enclosed by a decorative masonry wall and gate
that matches the exterior wall of the primary structure on the property where the
container is located. The applicant is proposing a dumpster on a concrete pad on the
northern portion of the subject property without a screening enclosure. The dumpster,
in its proposed location, would be visible from the adjacent property to the north, and
from the access drive to the subject property.
WAIVER CONTINUATION: The applicant is proposing to provide an un-enclosed
dumpster on a concrete pad, instead of providing a decorative masonry wall with gate
as required.
Chapter 4 of the Land Development Code requires a minimum 20-foot wide landscape
buffer for any development in a PUD-C which abut districts zoned residential; in this
case, along the southern and eastern property lines. The buffer is required to consist
of “live plant material of the evergreen variety which is expected to grow to six feet in
height in two years, a minimum of three feet in height at the time of installation, and
planted on six-foot centers, for the entire distance along which the development abuts
the residential district.”
The applicant is proposing a minimum 10-foot landscape buffer, with many areas
providing substantially more than 10 feet of landscaping along the required greenbelt
area. There are a significant number of mature trees along the perimeter of the subject
property that provide natural screening, and the applicant is also proposing to plant
additional evergreen trees to increase screening and buffering of land uses as shown
on the proposed Landscape Plan Exhibit. The existing wooden fences and mature trees,
along with the addition of many trees and shrubs as detailed further below, should
provide an improvement to the screening and buffering currently between the subject
property and adjacent residential uses.
WAIVER CONTINUATION: The applicant is proposing a minimum 10-foot wide
landscape buffer along the southern and eastern property lines, versus the minimum
20-foot landscape buffer required.
Portable Storage Containers: The subject property is currently housing multiple
portable storage containers. Section 3.24 of the Land Development Code generally
stipulates that there can be a maximum of one portable storage container per
property, and that it cannot remain at a property in any zoning district in excess of 30
consecutive days, more than once per year. In addition, they are required to be placed
on an asphalt or concrete surface (or a gravel surface is permitted if the portable
City Council Agenda Briefing 5a
City of Colleyville Page 5
storage structure is located behind the principal structure).
The applicant is requesting to allow for a maximum of four portable storage containers
to remain on-site, on grassed areas, for storage indefinitely. Additional permanent
structures, complying with the Land Development Code’s Commercial Design
Standards, could be proposed to accommodate permanent storage needs.
NEW WAIVER REQUEST: The applicant is proposing four portable storage containers on
non-permitted surfaces indefinitely, versus the maximum allowed one portable storage
container on an approved surface for a maximum of 30 days per year.
Access. Access to the site is currently provided by a dirt/gravel road, traversing
through the City of Colleyville’s Public Works Service Center. Future plans to construct
improved access to the site are underway and will be required prior to filing a plat for
record.
Open Space. Section 3.23 of the Land Development Code requires a minimum of 20
percent open space for all Planned Unit Development (PUD) Districts. The applicant has
stated that there is approximately 57 percent open space provided. With the required
perimeter landscape buffer, the proposed landscaped areas on the interior of the site,
and the large area reserved for detention, there will be substantially more than 20
percent open space on the subject property. The applicant will be required to provide
the designation of the open space areas on an associated plat, prior to the issuance of
a building permit. The guarantee of preservation and maintenance of the common
open space, as required by Section 3.23 of the Land Development Code, must be
provided on the associated plat through the necessary covenants, restrictions, and/or
notes.
Landscaping. The applicant has submitted a landscape plan that includes the
addition of approximately 23 trees, 169 shrubs, additional groundcover, and seasonal
color. Many of the proposed plantings are to comply with minimum landscaping
standards, and the landscaping depicted on the plan exceeds the minimum
requirements of the Land Development Code. The applicant has noted that the
landscaping improvements are intended to be utilized as a showcase for customers
seeking landscape design services from the business. The addition of landscaping to
the site will provide an improvement to the existing site conditions.
Drainage. The applicant is proposing to install a detention pond on the eastern side of
the subject property to meet the City’s drainage requirements. The pond area is
proposed to be over-sized to accommodate regional detention needs, including
possible drainage from the adjacent Public Works Service Center, in the future. Should
drainage not be coordinated between the two properties, the applicant can size the
pond to comply with drainage requirements for the proposed development only.
Exterior Building Elevations. The applicant has submitted exterior building
City Council Agenda Briefing 5a
City of Colleyville Page 6
elevations and are attached to the proposed rezoning request for consideration. The
proposed building will utilize stucco as the primary building material, with brick accents
and a standing seam metal roof. Architectural elements including a recessed entryway,
metal awnings, and dormer windows are proposed.
Chapter 6 of the Land Development Code requires a minimum score of 30 points for all
commercial zoning classifications, with the exception of PUD and SUP districts. These
developments may obtain approval of higher or lower values as authorized by the City
Council. Although the applicant is proposing to meet the minimum design score of 30
points for the new proposed building, the applicant is requesting for the existing
building to remain as is.
Trails. According to the Colleyville Pathways Plan, no trail connections are planned or
proposed for the property.
Platting. The subject property will be required to be platted prior to the issuance of a
building permit on the subject property.
Surrounding Development Trends. The properties directly to the north are zoned
Agricultural (AG) and Light Manufacturing (ML) and are occupied by the City of
Colleyville’s Public Works Service Center. Property to the west is zoned Shopping
Center (CC-2) and currently occupied by the Waypoint Montessori School. Property to
the south is zoned Single Family Residential (R-20) and developed with single family
homes. Property to the east is zoned Planned Unit Development – Residential (PUD-R)
and developed with single family residential uses.
Development Fees. Water, sewer, and roadway impact fees are due at the time of
building permit issuance and will be required for this development. Fees are calculated
as described in Chapter 13 of the Land Development Code.
Comprehensive Plan. The City’s comprehensive plan, Destination Colleyville,
designates this property for future commercial uses. The proposed development is
consistent with the future land use map, and the comprehensive plan does not propose
to change the existing land use on the subject property.
Public Notification. Staff notified 19 property owners within 200 feet of the subject
property as well as any Homeowners’ Associations within 500 feet regarding this
request. Grapevine-Colleyville ISD, where the subject property is located, was notified
per State law. Notice was published in theFort Worth Star-Telegram as required by
state law and the Land Development Code. Three speaker cards were submitted at the
Planning and Zoning Commission meeting in support of the request, and three letters
of opposition have been received (including one from an adjacent homeowners
association). Approximately 2.8 percent of the opposition is within 200 feet of the
subject property.
City Council Agenda Briefing 5a
City of Colleyville Page 7
Planning and Zoning Commission Recommendation.The Planning and Zoning
Commission recommended approval of this request at the January 11, 2016 meeting
by a vote of 7-0 with the following conditions: 1) approve staff recommendations 1-4
and 6; 2) a decorative masonry wall will be required around the dumpster on three
sides (west, north, and east) however, no metal gate will be required on the enclosure;
3) allow four portable storage containers for an indefinite timeframe, in the southwest
corner of the subject property, to be located a minimum of 25 feet from any adjacent
residential zoned property, on an approved surface (gravel, asphalt, or concrete), to be
relocated within one year of issuance of Certificate of Occupancy for the new building.
Summary. The property owner has addressed all items originally discussed in the
existing PUD-C, with the exception of the fire lanes and access, which are currently in
progress. The proposed PUD-C amendment seeks to resolve the remaining non-
conformities on the subject property, and plan for an additional office
building. However, based on the information received to date, the current proposal
does not meet all of the standards required by the Land Development Code.
Staff recognizes the unique nature of the business operations on this site, along with
the unique location of the site with limited access. Although the proposed rezoning
request is consistent with the City’s comprehensive plan, staff recommends denial of
the proposed rezoning request due to technical non-compliance with the Land
Development Code. Listed below are the waivers associated with this request:
1. WAIVER CONTINUATION: The applicant is proposing to maintain the current
allowance from the existing PUD-C of outside storage of equipment, supplies, and
materials, as long as they are a minimum of 25 feet away from any adjacent properties
zoned or used for residential or educational purposes. Outside storage was previously
considered on this site and the provision was added to the PUD-C at that time,
although outside storage is only prohibited for large commercial buildings.
2. WAIVER CONTINUATION: The applicant is proposing a minimum 19-foot front yard
setback versus the 40-foot setback required. The existing 19-foot setback was
approved with the current PUD-C.
3. WAIVER CONTINUATION: The applicant is proposing gravel parking areas, in
addition to 10 striped and paved parking spaces, for employee and company vehicle
parking, versus the required all-weather surface.
4. WAIVER CONTINUATION: The applicant is proposing to keep the existing wood
fences (six and eight feet tall) instead of the required eight-foot, decorative, masonry
wall along the southern and eastern property lines.
5. WAIVER CONTINUATION: The applicant is proposing to provide an un-enclosed
dumpster on a concrete pad instead of providing a decorative masonry wall with gate
City Council Agenda Briefing 5a
City of Colleyville Page 8
as required.
6. WAIVER CONTINUATION: The applicant is proposing a minimum 10-foot wide
landscape buffer along the southern and eastern property lines versus the minimum
20-foot landscape buffer required.
7. NEW WAIVER REQUEST: The applicant is proposing four portable storage containers
on non-permitted surfaces indefinitely, versus the maximum allowed one portable
storage container on an approved surface for a maximum of 30 days per year.
Financial Impact
There is no financial impact to the City.
Recommendation
Denial
Attachments
1.Location and Zoning Map
2.Aerial
3.Future Land Use Map
4.Buffer Map
5.Notification List
6.Letters of Opposition
7.Opposition Map
8.Speaker Cards - January 11, 2016 Planning and Zoning Hearing
9.Statement of Planning Objectives
10.Site Plan Exhibit
11.Landscape Plan Exhibit
12.Landscape Screening Exhibit
13.Elevations Exhibit
14.Existing Ordinance - O-14-1904
15.Ordinance O-16-1974
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Case ZC15-004
1603 Hall-Johnson Road
Subject Property
Location and Zoning Map
Legend
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Parcels
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Case ZC15-004
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Future Land Use Map
Legend
Parcels
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Parks/Open Space
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Case ZC15-004
1603 Hall-Johnson Road
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Legend
Properties within 200 feet
Subject Property
Parcels
City Limit
Buffer Map
Owner Name Owner Address Owner City Owner State Owner Zip Situs Address
BROWN, DANA KAY 5500 COVENTRY CT COLLEYVILLE TEXAS 76034 5500 COVENTRY CT
ANNIS, BARNARD H 5604 COVENTRY CT COLLEYVILLE TEXAS 76034 5604 COVENTRY CT
ERICKSON, CHAD 5508 COVENTRY CT COLLEYVILLE TEXAS 76034 5508 COVENTRY CT
COX, GEORGE B 1602 KINGSWOOD LN COLLEYVILLE TEXAS 76034 1602 KINGSWOOD LN
WILLIAMSON, JEFF 5509 JANET LN COLLEYVILLE TEXAS 76034 5509 JANET LN
SANDERSON, WILFORD 5408 COVENTRY CT COLLEYVILLE TEXAS 76034 5408 COVENTRY CT
WILKISON, GREGORY S 5412 COVENTRY CT COLLEYVILLE TEXAS 76034 5412 COVENTRY CT
SAIYED, FARID 1600 KINGSWOOD LN COLLEYVILLE TEXAS 76034 1600 KINGSWOOD LN
MONKS, FRED PO BOX 1377 COLLEYVILLE TEXAS 76034 1605 HALL JOHNSON RD
GOLDEN, DENNIS A 1606 KINGSWOOD LN COLLEYVILLE TEXAS 76034 1606 KINGSWOOD LN
NELSON, MICHAEL JAY 5600 COVENTRY CT COLLEYVILLE TEXAS 76034 5600 COVENTRY CT
HENDRIX, TERRY L 1610 KINGSWOOD LN COLLEYVILLE TEXAS 76034 1610 KINGSWOOD LN
HINES, BRENT A 5504 COVENTRY CT COLLEYVILLE TEXAS 76034 5504 COVENTRY CT
MONKS, FRED PO BOX 1377 COLLEYVILLE TEXAS 76034 1605 HALL JOHNSON RD
COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE TEXAS 76034 1601 HALL JOHNSON RD
COLLEYVILLE, CITY OF 100 MAIN ST COLLEYVILLE TEXAS 76034 1601 HALL JOHNSON RD
ROTH, THOMAS R 6909 MEADE DR COLLEYVILLE TEXAS 76034 5512 COVENTRY CT
ROOYEN, DANIEL V 1604 KINGSWOOD LN COLLEYVILLE TEXAS 76034 1604 KINGSWOOD LN
BARBARA GORDON MONTESSORI SCHL 1513 HALL JOHNSON RD COLLEYVILLE TEXAS 76034 1513 HALL JOHNSON RD
MONKS, FRED 1608 KINGSWOOD LN COLLEYVILLE TEXAS 76034 1608 KINGSWOOD LN
STONE CREST ESTATES PO BOX 332 COLLEYVILLE TEXAS 76034 COURTESY NOTICE
KINGSWOOD ESTATES PO BOX 978 COLLEYVILLE TEXAS 76034 COURTESY NOTICE
GRAPEVINE-COLLEYVILLE ISD 3051 IRA E. WOODS AVE.GRAPEVINE TEXAS 76051 STATE LAW REQUIRED
THOMAS MONKS PO BOX 1377 COLLEYVILLE TEXAS 76034 APPLICANT
Public hearing notices were mailed
Wednesday, December 23,2015 by Taci
Wrisley
Notification List
1
Taci Wrisley
From:Nelson
Sent:Saturday, January 9, 2016 9:03 AM
To:Taci Wrisley
Subject:Zoning Case ZC15-004
Representing the Stonecrest Estates Homeowners Associate , concerning the zoning case: ZC15‐004 from Applicant
Thomas Monks our HOA strongly protests the proposed change in Zoning Case
Nelson Thibodeaux, President
Letters of Opposition
1
Taci Wrisley
From:
Sent:Saturday, January 9, 2016 12:01 PM
To:Taci Wrisley
Subject:Protest of Zoning Change Request at 1603 Hall Johnson Road
Hello Taci,
I'm contacting you in regards to the zoning change request at 1603 Hall Johnson Rd. My husband
and I do not support the potential zone change and would like to protest the request.
Best,
Enrique and Joellyn Carmona
1700 Crestedge Ct.
Colleyville Texas
76034
Letters of Opposition
1
Taci Wrisley
From:Gregory S Wilkison
Sent:Tuesday, December 29, 2015 7:11 PM
To:Taci Wrisley
Subject:Written Formal Protest
Attention: Taci Wrisley
Zoning Case Number ZC15-004
Applicant: Thomas Monks
Location: 1603 Hall-Johnson Road
Property Description: Abstract 180, of the J.L. Byas Survey
Please accept this as our WRITTEN PROTEST to this change.
Sincerely,
Gregory and Jean Wilkison
5412 Coventry Court
Colleyville, TX 76034
(817) 602-7757
Letter of Opposition
Total Land Area in Buffer (Includes R.O.W): 422539.48239 Sq Ft / 9.7001 Total Acres Total Land Area Opposed (within 200 ft Notice Area): 11879.113718 Sq. Ft/ 0.272 Total AcresPercent of Land Opposed (within the 200 ft. Notice Area): 2.81%
1603 Hall JohnsonR-20 Zoning ChangeZC15-004
Updated 1/25/16
²0 125 250 375 50062.5 Feet
1603 1603
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Properties Opposed
City Parcels
Opposition Map
Speaker Cards - Support
Speaker Cards - Support
1603 Hall Johnson Road P.O. Box 1377 Colleyville, Texas 76034-1377
817-545-6396 Fax: 817-358-0768 www.thelawnfirm.com
February 9, 2015
STATEMENT OF PLANNING OBJECTIVES
The Lawn Firm, Inc. is seeking to upgrade and expand its current office space. Our existing office consist of a temporary office trailer and three
offices located in the shop building. The trailer is currently in need of repair at we estimate that it is reaching the end point of its useful life as an
office. Due to expansion limitations and the temporary nature of the building, The Lawn Firm has contracted an Architect to design a new,
permanent single story structure for The Lawn Firm office staff. While a new structure would greatly benefit The Lawn Firm, the new office
building will also allow the removal of the office trailer. Ordinance 0-14-1904 required The Lawn Firm to install a fire lane to the existing office
trailer and shop building along with several other improvements. Under the approved ordinance, the fire lane design greatly reduces the useable
space of the western tract. The Lawn Firm has developed a site plan with the new building, fire lane, parking and operational space that maximizes
the use of the western tract. Consolidating operations to the western tract will allow for future development or expansion options.
DEVELOPMENT SCHEDULE
The Lawn Firm is anticipating funding and zoning changes to be approved within 6 months with construction immediately following. Construction
of the building and site improvements is estimated to take 12-months from beginning of construction.
STATEMENT OF PLANNING OBJECTIVES
It is not believed that the proposed development will impact current economic development. The use of the property will not change.
TRAFFIC IMPACT ANALYSIS
It is not believed that the proposed development will impact current traffic. The use of the property will not change.
DRAINAGE ANALYSIS
It is not believed that the proposed development will impact current site drainage. The proposed structure and fire lane are situated in the center of
the property, with large expanses of porous surfaces on all sides. Current measures in place to control and direct surface runoff will not be impacted
by the proposed development.
Statement of Planning Objectives
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ORDINANCE 0-14-1904
AN ORDINANCE AMENDING THE ZONING ORDINANCE OF THE CITY
OF COLLEYVILLE, TEXAS, BY AMENDING THE OFFICIAL ZONING MAP
AND CHANGING THE ZONING ON 2.8 ACRES LOCATED IN THE J.L.
BYAS SURVEY, ABSTRACT 180, FROM THE AG-AGRICULTURAL
ZONING DISTRICT TO THE PUD-C-PLANNED UNIT DEVELOPMENT
COMMERCIAL ZONING DISTRICT; PROVIDING A SAVINGS CLAUSE;
PROVIDING FOR INJUNCTIVE RELIEF; PROVIDING A SEVERABILITY
CLAUSE; PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM
OF TWO THOUSAND DOLLARS ($2,000.00) FOR EACH OFFENSE; AND
PROVIDING AN EFFECTIVE DATE
WHEREAS, the City of Colleyville has received an application for a rezoning
under Case No. ZC13-020; and
WHEREAS, the City of Colleyville deems it necessary, for the purpose of
promoting the health, safety, morals, or general welfare of the
City to enact a new zoning ordinance; and
WHEREAS, the City Council has appointed a Planning and Zoning
Commission to recommend the boundaries of the various
original zoning districts and appropriate regulations be enforced
therein and to recommend a new zoning ordinance; and
WHEREAS, the Planning and Zoning Commission has divided the City into
districts and has prepared regulations pertaining to such
districts in accordance with a comprehensive plan designed to
lessen congestion in the streets; to secure safety from fire,
panic, and other dangers; to promote health, general welfare;
to provide adequate light and air; to prevent the overcrowding
of land; to avoid undue concentration of population; to
facilitate the adequate provision of transportation, water,
sewerage, schools, parks and other public requirements; and
WHEREAS, the Planning and Zoning Commission, has given reasonable
consideration, among other things, to the character of the
districts and their peculiar suitability for particular uses, with a
view to conserving the value of buildings and encouraging the
most appropriate use of land throughout the City; and
WHEREAS, the Planning and Zoning Commission of the City of Colleyville
and the City of Colleyville City Council, in compliance with the
Charter of the City of Colleyville, and State Law with reference
to changes to zoning classifications under the Zoning Ordinance
Regulations and Zoning Map, having given the requisite notices
Existing Ordinance
Ordinance 0-14-1904
Page 2 of 6
by publication and otherwise, and after holding due hearings
and affording a full and fair hearing to all the property owners
generally, and to the persons interested and situated in the
affected area and in the vicinity thereof, the governing body of
the City of Colleyville is of the opinion that said change in
zoning should be made.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT all the foregoing premises and findings are found to be true
and correct and are incorporated into the body of this ordinance
as if copied in their entirety.
Sec. 2. THAT the Comprehensive Zoning Ordinance of the City of
Colleyville, Texas, be, and the same is hereby amended by
changing the zoning on 2.8 acres located in the J.L. Byas Survey,
Abstract 180, from the AG-Agricultural zoning district to the PUD-
C-Planned Unit Development Commercial zoning district, as
depicted in the attached Exhibit "A", and as described in Exhibit
B11.
Sec. 3. THAT the Official Zoning Map of the City of Colleyville be
amended to incorporate the zoning change approved herein.
Sec. 4. THAT the above described tract of land shall be subject to the
following conditions:
1. GENERAL
a. The purpose of this PUD-C is for a landscaping business
with outside storage named The Lawn Firm.
b. The proposed development is subject to all the regulations
contained in the Land Development Code, except as
amended by this ordinance.
2. BUILDING AND SITE COMPLIANCE PROVISIONS
a. The developer shall submit and receive approval from the
City, a minor plat, in accordance with the requirements of
the Land Development Code prior to development of this
PUD-C.
Existing Ordinance
Ordinance 0-14-1904
Page 3 of 6
b. No later than 60 days from the date of approval of this
ordinance, the applicant shall allow an independent, third
party inspector, contracted by the City, to perform a
comprehensive inspection of the site and buildings and
provide a detailed report of all outstanding code compliance
issues. The cost of this inspection shall be paid by the
applicant. All specific life/safety, fire, and ADA code issues
identified in the report shall be addressed and brought into
compliance with all current applicable City codes no later
than 180 days from the approval date of this ordinance.
The final determination of compliance with this section shall
be made by the Community Development Director through
the issuance of a temporary Certificate of Occupancy.
Failure to meet the requirements of this section shall be
considered a violation of this ordinance.
c. Notwithstanding any additional requirements in this
ordinance, no later than one year from the date of approval
of this ordinance, all site specific issues governed by the
Land Development Code shall be brought into compliance
with all current Land Development Code requirements
except for the following chapters and provisions: The
building location, setback, screening and parking provisions
of Chapter 3-Land Use, Chapter 4-Landscaping and
Buffering, Chapter 6-Commercial Design Standards.
3. PERMITTED USES
a. The purpose of this PUD-C is for a landscaping contractor
with outdoor storage as specifically allowed in this
ordinance.
4. DEVELOPMENT CONDITIONS
a. Outdoor storage of equipment, supplies and materials is
hereby permitted provided all outdoor storage is kept a
minimum of 25 feet away from any adjacent properties
zoned or used for residential or educational purposes. This
provision shall become effective no later than one year
from the date of approval of this ordinance. Outdoor
storage of any hazardous materials shall meet all City and
State requirements effective upon the passage of this
ordinance.
Existing Ordinance
Ordinance 0-14-1904
Page 4 of 6
b. The regulations for the CN-Neighborhood Commercial
District shall be applicable to this PUD-C, except where
modified by the provisions of this ordinance.
c. The hours of operation for any business allowed on the
subject property shall be limited to daylight hours only,
Monday through Saturday.
d. All lighting on site shall be directed away from adjacent
residential properties and illumination shall not exceed 0.5
foot candles as measured at any adjacent residential
property line.
e. Fire lane access to all structures on the subject property
shall be consistent with Exhibit "C" and shall, otherwise,
meet the minimum requirements of the Land Development
Code no later than one year from the date of approval of
this ordinance with final approval required by the Fire
Marshal.
f. If the property changes ownership or use, then a detailed
site plan will be required and shall include any new
buildings access easements, parking areas, landscape
buffers, and other improvements being proposed in
accordance with the Land Development Code.
Sec. 5. THAT the above described tract of land shall be used only in the
manner and for the purposes provided by the Comprehensive
Zoning Ordinance of the City of Colleyville as heretofore
amended, and as amended herein.
Sec. 6. THAT any person, firm or corporation violating any of the
provisions or terms of this ordinance shall be subject to the same
penalty as provided for in the Comprehensive Zoning Ordinance
of the City of Colleyville, and upon conviction shall be punishable
by a fine not to exceed the sum of Two Thousand Dollars
2,000.00) for each offense.
Sec. 7. THAT if any section, paragraph, subdivision, clause, phrase or
provision of this ordinance shall be judged invalid or
unconstitutional, the same shall not affect the validity of this
ordinance as a whole or any portion thereof other than that
Existing Ordinance
Ordinance 0-14-1904
Page 5 of 6
portion so decided to be invalid or unconstitutional.
Sec. 8. THAT in addition to and accumulative of all other penalties, the
City shall have the right to seek injunctive relief for any and all
violations of this ordinance.
Sec. 9. THAT it has been found that there has been a change in
conditions in the above described property, it is now necessary
that it be given the above zoning classification in order to permit
its proper development and in order to protect the public
interest, comfort and general welfare, and requires that this
ordinance shall take effect immediately from and after its
passage.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the 7th day of
January 2014.
The second reading and public hearing being conducted on the 21st day of
January 2014.
PASSED AND APPROVED by the City Council of the City of Colleyville,
Texas, on this the 46 day of r=ttrccay 2014.
ATTEST: CITY OF COLLEYVILLE
6
al 6 C s\
Amy elley, TRMC David Kelly
City Secretary Mayor
APPROVED AS TO FORM AND LEGALITY:
INtsh k.
Matthew C. G. Boyle •
City Attorney
Existing Ordinance
Exhibit "A" - Location and Zoning Map
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Existing Ordinance
Exhibit B - Legal Description
Tract 1
BEING a tract of land out of the J. L. BYAS SURVEY, ABST. #180 in Tarrant County, Texas,
and more particularly described as a portion of a 9.315 acre tract out of said survey
recorded in the name of Joe B. Harrison in Vol. 2850, Page 467, Deed Records, Tarrant
County, Texas and being described by metes and bounds as follows:
BEGINNING at a pipe, said pipe being the Southwest corner of said 9.315 acre tract;
THENCE North 00 deg. 18 min. East along the West line of said 9.315 acre tract 246.7 ft to
an iron pin for corner;
THENCE South 89 deg. 45 min. East 241.2 ft to an iron pin for corner in the West line of a
4.965 acre tract of land recorded in the name of Ronald R. Robertson in Vol. 5398, Page 58,
Deed Records, Tarrant County, Texas;
THENCE South 00 deg. 11 min. West along the West line of said 4.965 acre tract 246.7 ft to
an iron pin for corner in the South line of said 9.315 acre tract;
THENCE North 89 deg. 45 min. West along the South line of said 9.315 acre tract and along
a fence 241.7 feet to the POINT OF BEGINNING and containing 1.367 of land, more or less;
Tract 2
BEING 1.482 acres, more or less, situated in the J. L. BYAS SURVEY, ABSTRACT #180,
Tarrant County, Texas, being a portion of a 4.965 acre tract described in Deed from Ronald
R. Roberson to R. Sam Culbertson dated April 13, 1984, recorded in Volume 8382, Page 744
of the Deed Records of Tarrant County, Texas, SAVE AND EXCEPT 3.483 acre of said
property as described in Partial Release of Lien executed by Lloyd Winsworth dated
November 20, 1985, recorded in Volume 8382, Page 760 of the Deed Records of Tarrant
County, Texas, all as more particularly described following:
BEING a 4.965 acre tract of land out of the J. L. BYAS SURVEY, ABSTRACT #180, Tarrant
County, Texas, and being a part of a 9.315 acre tract of land conveyed to J. B. Harrison and
wife by deed recorded in Volume 2850, Page 467, Deed Records of Tarrant County, Texas
described by metes and bounds as follows:
BEGINNING at an iron pin at the Southeast corner of said 9.315 acre tract, said point being
216.67 feet North of the S.E. Corner of said J. L. Byas Survey;
THENCE West 271.0 feet to an iron pin for corner;
THENCE North 00 degrees 11 minutes E, 794.0 feet to an iron pin in the South ROW line of
the Hall-Johnson Road;
THENCE along said ROW line S 88 degrees 45 minutes E, 43.73 feet, said point being the
beginning of a curve to the left having a radius of 896.0 feet, and continuing along said
curve a distance of 227.27 feet to an iron pin;
Existing Ordinance
Exhibit B - Legal Description (Continued)
THENCE S 00 degrees 23 minutes E 828.5 feet to the place of beginning, containing 4.965
acres of land, more or less;
SAVE AND EXCEPT THE FOLLOWING:
Being a tract of land out of the J. L. BYAS SURVEY, ABSTRACT NO. 180 in Tarrant County,
Texas, being part of a 9.315 acre tract of land conveyed to J. B. Harrison, et ux, recorded in
Volume 2850, Page 467, Deed Records of Tarrant County, Texas;
BEGINNING at an iron pin 457.13 feet North and 270.23 feet West of the Southeast Corner
of the J. L. Byas, Abstract No. 180 in Tarrant County, Texas;
THENCE North 0 degrees 11 minutes East 553. 54 feet to an iron pin in the South line of the
Hall Johnson Road;
THENCE with said South line, South 88 degrees 45 minutes East 43.73 feet to an iron pin at
the beginning of a curve to the left;
THENCE with said curve to the left, with a radius of 2804.37 feet and a central angle of 4
degrees 42 minutes 15 seconds a distance of 230.06 feet to an iron pin;
THENCE South 0 degrees 33 minutes 55 seconds West 582.21 feet to an iron pin;
THENCE South 89 degrees 21 minutes 17 seconds West 267.44 feet to the place of
beginning, containing 3.483 acres of land, more or less (151.73835 square feet).
Existing Ordinance
Exhibit C - Fire Access Plan
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Existing Ordinance
ORDINANCE O-16-1974
AMENDING THE COMPREHENSIVE ZONING ORDINANCE OF THE CITY
OF COLLEYVILLE, TEXAS, AS HERETOFORE AMENDED; BY AMENDING
ORDINANCE O-14-1904; BY AMENDING THE OFFICIAL ZONING MAP
AND CHANGING THE ZONING ON 2.87 ACRES LOCATED IN THE J.L.
BYAS SURVEY, ABSTRACT 180, FROM THE PUD-C-PLANNED UNIT
DEVELOPMENT COMMERCIAL ZONING DISTRICT TO THE PUD-C-
PLANNED UNIT DEVELOPMENT COMMERCIAL ZONING DISTRICT;
PROVIDING A PENALTY OF FINE NOT TO EXCEED THE SUM OF TWO
THOUSAND DOLLARS ($2,000.00); AND PROVIDING AN EFFECTIVE
DATE
WHEREAS, the City of Colleyville has received an application for rezoning
under Case No. ZC15-004; and
WHEREAS, the City of Colleyville deems it necessary, for the purpose of
promoting the health, safety, morals, or general welfare of the
City to enact a new zoning ordinance; and
WHEREAS, the City Council has appointed a Planning and Zoning
Commission to recommend the boundaries of the various
original zoning districts and appropriate regulations be enforced
therein and to recommend a new zoning ordinance; and
WHEREAS, the Planning and Zoning Commission has divided the City into
districts and has prepared regulations pertaining to such
districts in accordance with a comprehensive plan designed to
lessen congestion in the streets; to secure safety from fire,
panic, and other dangers; to promote health, general welfare;
to provide adequate light and air; to prevent the overcrowding
of land; to avoid undue concentration of population; to
facilitate the adequate provision of transportation, water,
sewerage, schools, parks, and other public requirements; and
WHEREAS, the Planning and Zoning Commission, has given reasonable
consideration to, among other things, the character of the
districts and their peculiar suitability for particular uses, with a
view to conserving the value of buildings and encouraging the
most appropriate use of land throughout the City; and
WHEREAS, the Planning and Zoning Commission of the City of Colleyville
and the City of Colleyville City Council, in compliance with the
Charter of the City of Colleyville, and State Law with reference
to changes to zoning classifications under the Zoning Ordinance
Regulations and Zoning Map, having given the requisite notices
Ordinance O-16-1974
Page 2 of 6
by publication and otherwise, and after holding due hearings
and affording a full and fair hearing to all the property owners
generally, and to the persons interested and situated in the
affected area and in the vicinity thereof, the governing body of
the City of Colleyville is of the opinion that said change in
zoning should be made.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT all the foregoing premises and findings are found to be true
and correct and are incorporated into the body of this ordinance
as if copied in their entirety.
Sec. 2. THAT the Comprehensive Zoning Ordinance of the City of
Colleyville, Texas, be, and the same is hereby amended by
changing the zoning on 2.87 acres located in the J.L. Byas
Survey, Abstract 180, from the PUD-C-Planned Unit Development
Commercial Zoning District to the PUD-C-Planned Unit
Development Commercial Zoning District, as depicted in Exhibit
“A”.
Sec. 3. THAT the above described tract of land shall be used only in the
manner and for the purposes provided by the Comprehensive
Zoning Ordinance of the City of Colleyville as heretofore
amended, and as amended herein.
Sec. 4. THAT the above described tract of land shall remain subject to
the requirements of Ordinance O-14-1904, as amended by the
following special ordinance provisions as they amend Ordinance
O-14-1904.
Subsection 4 is hereby amended and replaced as follows:
“1. GENERAL
a. The purpose of this PUD-C is for a landscaping business
with outside storage named The Lawn Firm.
b. The proposed development is subject to all the regulations
contained in the Land Development Code, except as
amended by this ordinance.
c. The proposed development shall generally comply with
Ordinance O-16-1974
Page 3 of 6
Exhibits “B,” (Site Plan) “C,” (Landscape Plan) and “D”
(Building Elevations).
2. BUILDING AND SITE COMPLIANCE PROVISIONS
a. The developer shall submit and receive approval from the
City, a plat, in accordance with the requirements of the
Land Development Code prior to the issuance of a building
permit.
b. Improved access to the subject property, subject to the
review and approval by the Director of Public Works and
the Fire Marshal, shall be required no later than one year
from the issuance of a Certificate of Occupancy for the
proposed building.
3. PERMITTED USES
a. The purpose of this PUD-C is for a landscaping contractor
with outdoor storage as specifically allowed in this
ordinance.
4. DEVELOPMENT CONDITIONS
a. Outdoor storage of equipment, supplies and materials is
hereby permitted provided all outdoor storage is kept a
minimum of 25 feet away from any adjacent properties
zoned or used for residential or educational purposes. This
provision shall become effective no later than one year
from the date of approval of this ordinance. Outdoor
storage of any hazardous materials shall meet all City and
State requirements effective upon the passage of this
ordinance.
b. The regulations for the CN-Neighborhood Commercial
District shall be applicable to this PUD-C, except where
modified by the provisions of this ordinance.
c. The minimum front yard setback shall be 19 feet.
d. Gravel parking areas, as noted on Exhibit “B,” shall be
permitted, in addition to the 10 striped and paved parking
spaces for the proposed building.
Ordinance O-16-1974
Page 4 of 6
e. Screening shall be in accordance with Exhibits “B” and “C,”
consisting of wooden fences, mature trees, and landscaping
along the southern and eastern property lines. A decorative
masonry wall is required on the west, north, and east sides
of the dumpster as required by the Land Development
Code, but a metal gate on the dumpster enclosure is not
required.
f. The minimum landscape area adjacent to residential zoning
districts shall be a minimum of 10 feet as reflected in
Exhibit “C.”
g. A maximum of four portable storage containers shall be
permitted on the subject property, in the southwest corner,
with no required timeframe for removal or installation
requirements. The containers shall be located a minimum
of 25 feet from any adjacent residentially zoned property
and on an approved surface (gravel, asphalt, or concrete).
The containers shall be relocated (if necessary) to the
southwest corner to comply with these requirements within
one year of issuance of a Certificate of Occupancy for the
new office building.
h. A minimum of 20 percent open space shall be provided per
Section 3.23 of the Land Development Code, and as
amended, on the associated plat. The guarantee of
preservation and maintenance of the common open space
must be provided on the associated plat through the
necessary covenants, restrictions, and/or notes.
i. Per Chapter 6 of the Land Development Code, and as
amended, a minimum design score of 30 points shall be
required for the proposed building. The existing building in
the northwest portion of the property is permitted to
remain without design improvements.
c. The hours of operation for any business allowed on the
subject property shall be limited to daylight hours only,
Monday through Saturday.
d. All lighting on site shall be directed away from adjacent
residential properties and illumination shall not exceed 0.5
foot candles as measured at any adjacent residential
property line.
Ordinance O-16-1974
Page 5 of 6
e. If the property changes ownership or use, then a detailed
site plan will be required and shall include any new
buildings access easements, parking areas, landscape
buffers, and other improvements being proposed in
accordance with the Land Development Code.
f. The existing office trailer shall be removed no later than
one year from the issuance of a Certificate of Occupancy
for the proposed building.”
Sec. 6. THAT any person, firm or corporation violating any of the
provisions or terms of this ordinance shall be subject to the same
penalty as provided for in the Comprehensive Zoning Ordinance
of the City of Colleyville, and upon conviction shall be punishable
by a fine not to exceed the sum of Two Thousand Dollars
($2,000.00) for each offense.
Sec. 7. THAT if any section, paragraph, subdivision, clause, phrase or
provision of this ordinance shall be judged invalid or
unconstitutional, the same shall not affect the validity of this
ordinance as a whole or any portion thereof other than that
portion so decided to be invalid or unconstitutional.
Sec. 8. THAT in addition to and accumulative of all other penalties, the
City shall have the right to seek injunctive relief for any and all
violations of this ordinance.
Sec. 9. THAT all provisions of the Land Development Code shall remain
in full force and effect, except where amended herein.
Sec. 10. THAT it has been found that there has been a change in
conditions in the above described property, it is now necessary
that it be given the above zoning classification in order to permit
its proper development and in order to protect the public
interest, comfort, and general welfare, and requires that this
ordinance shall take effect immediately from and after its
passage.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the 2nd day of
February 2016.
Ordinance O-16-1974
Page 6 of 6
The second reading and public hearing being conducted on the 16th day of
February 2016.
PASSED AND APPROVED by the City Council of the City of Colleyville, Texas,
on this the ________ day of _________________________ 2016.
A T T E S T : C I T Y O F C O L L E Y V I L L E
Amy Shelley, TRMC David Kelly
C i t y S e c r e t a r y M a y o r
APPROVED AS TO FORM AND LEGALITY:
Matthew C. G. Boyle
City Attorney
Exhibit “A” –Location and Zoning Map
Exhibit “B” Site Plan
Exhibit “C” Landscape Plan
Exhibit “D” Elevations
SPEAKER CARD
Date: ��-�: - tl�
A�
Agenda Item Number: �''" '�— Item must be completed!
For example: 5a (this can be found on the far /eft side of the aaenda copv)
�I will speak In Support of this item. I will speak In Opposition to this item.
I do not wish to speak, but please record my: support opposition
Name:
Address:����- �c��..�cr�C.��r- City: i `-c�
I understand I am /imited to speaking for five minutes. For agenda items not /isted on ihe agenda
as a Pub/ic Hearing, City Council cannot respond to speakers in accordance with the Texas Open
Meetings Law, Chapter 551 of the Texas Loca/ Government Code. This inc/udes persons speaking
unde� the Citizen's Comments sedion of the agenda.
Signed: ��-�
This information is a Pub/ic Record
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 6a Agenda Date 02/02/2016 Number Resolution R-16-3958
Type Resolution
Department City Manager
Title
A resolution authorizing the Texas Coalition for Affordable Power (TCAP) to negotiate
an electric supply agreement for five years effective January 1, 2018
Strategy Map Connection
B3- Utilize partnerships to implement cost-effective service solutions
F3- Forecast needs and plan for the future, balancing priorities with resources
Explanation
Reading and Public Hearing
At the Pre Council meeting on January 19, 2016, a presentation (attached) was given
by Jay Doegey, Executive Director of the Texas Coalition for Affordable Power
(TCAP) on the City's current contract for electricity, as well as several options for
securing current (low) market pricing for electricity in 2018-2022. The City's current
contract for electricity through TCAP is through December 2017.
The City of Colleyville was a founding member of the Cities Aggregation Power Project
(CAPP), which was a predecessor to TCAP. The non-profit political subdivision
corporation was created by cities in 2001 in response to the Texas Legislature's
deregulation of the retail electric market. TCAP is owned and operated by its 171
member cities, city-affiliated authorities, and special districts. TCAP pools the
electricity buying needs of its members to secure beneficial pricing and terms that may
not be available if a member were to shop their electricity needs independently.
During the January 19th Pre Council presentation, Mr. Doegey provided background
information on the electric market, TCAP's history, Colleyville's historic spending on
electricity, as well as three options for procurement of electricity for 2018-2022.
Current electricity pricing is at historic lows, leading many cities to lock in these rates
now for future years. As a result of the discussion during the Pre Council meeting, the
City Council provided direction to proceed with the fixed price option for 2018-2022.
The attached resolution authorizes TCAP to negotiate on behalf of the City for an
electric supply agreement for five years, effective January 1, 2018. The resolution
authorizes any one of three individuals to sign the electric supply agreement for the
City, as an individual must be available to sign during the 24 hour window provided
once a rate has been locked-in by TCAP. Naming three individuals provides security
should one or two of the named individuals be unavailable or unreachable during that
City Council Agenda Briefing 6a
City of Colleyville Page 2
window of time. TCAP has until June 30, 2016 to lock-in a rate for its members,
allowing TCAP to monitor market changes and wait to lock-in until what is reasonably
believed to be the most advantageous rate is available. The resolution also states a
threshold, or maximum price, of 4.1 cents per kWh for the selected fixed price option.
By approving the resolution, the City also commits to approving the funds necessary in
future years to pay for the City's portion of the total load under the supply agreement
arranged by TCAP.
Financial Impact
Securing a rate of 4.1 cents per kWh or less represents a substantial savings compared
to current energy charges and locks in current low pricing for 2018-2022. Choosing a
fixed rate contract provides greater budget stability than other options with variable
price components. Continued use of TCAP for the City's energy procurement needs is
recommended based on comparison of the fees and services offered with two other
energy brokerage firms.
Recommendation
Approve
Attachments
1.January 19, 2016 Pre Council Presentation
2.Resolution R-16-3958
Texas Coalition for
Affordable Power
For Presentation to the
City of Colleyville
Energy 101
Who is TCAP?
A Texas non-profit political subdivision corporation
Created in 2001 by cities
In response to Texas Legislature’s deregulation of
the retail electric market
Owned and operated by its 171 member cities and
city-affiliated authorities and special districts
What does TCAP do?
Pools the electricity buying needs of its 171
members with annual usage of 1.4 billion kWh
Over 17,000 electric accounts for municipal use
only (city halls, fire stations, pump stations,
street lights, etc.)
Procures and negotiates the terms of its contracts
with both retail and wholesale providers
How is TCAP governed?
15 member Board of Directors
Directors made up of employees or elected public
officials of its members
Directors elected to 2-year staggered terms
Members nominate Director candidates annually
All members have same number of votes to cast
All four ERCOT zones must be represented
Benefits of TCAP membership
Transparent Governance
Governance by its members
Equal voting power
Non-profit status
True aggregator status
Benefits of TCAP membership
Favorable member load profiles
Contracts in retail and wholesale markets
Multiple energy supplier capability
Diverse energy supply options
Negotiates member favorable contract terms - it’s
more than initial price (e.g., ancillary service refund)
Ongoing contract administration and amending
Benefits of TCAP membership
ERCOT and Legislative presence
Lower fees/small staff
Accessible experienced independent energy
consultants
Account portal access
TCAP website--www.tcaptx.com
Benefits of Aggregation
Me
g
a
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a
t
t
s
ERCOT vs. TCAP Daily Load
Time of Day
City of Colleyville
•2001 Founding Member of CAPP (Cities Aggregation Power Project – predecessor to TCAP)
•2002 Retail Electric Deregulation Begins in Texas
•2002-2004 One-Year Contracts
•2005-2008 Two-Year Contracts
•2009-June 2011 Five-Year Contract
• October 2011 CAPP –STAP (South Texas Aggregation Project) Merger
• July 2011-2013 Modified by blend and extend contract
• 2014-2017 Remainder of blend and extend contract
•March-June 2016 Lock in contract pricing for 2018-2022
City of Colleyville Refunds
•2010 CAPP Equity $8,708.29
•2010 Equity $9,847.06
•2011 Ancillary Services Refund $4,179.12
•2011 Ancillary Services Refund final $4,421.02
•2012 Ancillary Services Refund $2,908.95
•2012 Ancillary Services Refund Final $2,987.19
•2013 Ancillary Services Refund $3,634.14
•2013 Ancillary Services Refund Final – Jan 2016 $7,326.91
GRAND TOTAL
$44,012.68
City of Colleyville
City of Colleyville Annual Spending
Year Billed kWh Annual REP Billing Avg TDSP$/kWh
2009 5,793,000 $682,000 $ 0.036
2010 5,754,000 $743,000 $ 0.047
2011 6,166,000 $814,000 $ 0.053
2012 5,402,000 $710,000 $ 0.061
2013 5,255,000 $772,000 $ 0.061
2014 5,199,000 $745,000 $ 0.066
2015 5,053,000 $722,000 $ 0.066
TDSP charges are the PUC regulated charges for transmission and distribution.
2018-2022 Supply Contract Options
•Option 1: Full requirements (current method)
•Option 2: On-Peak Fixed + Off-Peak Spot
•Option 3: 24/7 Fixed +Solar Renewable + Spot
Option 1
Full Requirements (same as current contract structure)
Est’d Savings of 49% vs Current Contract: $194,248 annual savings*
*Calculated using est’d. pricing vs. current $0.07445/kWh using 2013 kWh usage
North Zone Aggregated LoadkW
h
Time of Day
Option 2
On-Peak Fixed + Off-Peak Spot
Est’d. Additional Savings
above Option 1: $9,033
kW
h
Time of Day
Option 3
24/7 Fixed Price + Solar Renewable + Spot
Est’d Additional Savings
above Option 1: $5,845
kW
h
Time of Day
Next Steps
•Resolution
–Authorize designated signatories
–Pricing no greater than resolution threshold
–Designating desired contract option (1, 2, or 3)
•Submit resolution to TCAP by February 19, 2016
•2018 - 2022 contract lock in: Early 2016
•Signatory MUST sign within 24 hours of lock in
Contact Information
Jay Doegey
Executive Director
972-764-3136
jdoegey@tcaptx.com
Website: tcaptx.com
RESOLUTION R-16-3958
A RESOLUTION AUTHORIZING THE TEXAS COALITION FOR
AFFORDABLE POWER, INC. (TCAP) TO NEGOTIATE AN ELECTRIC
SUPPLY AGREEMENT FOR FIVE YEARS FOR DELIVERIES OF
ELECTRICITY EFFECTIVE JANUARY 1, 2018; AUTHORIZING TCAP TO
ACT AS AN AGENT ON BEHALF OF THE CITY OF COLLEYVILLE TO
ENTER INTO A CONTRACT FOR ELECTRICITY
WHEREAS, the City of Colleyville, Texas (City) is a member of Texas
Coalition For Affordable Power, Inc. (TCAP), a non-profit,
political subdivision corporation dedicated to securing electric
power for its more than 170 members in the competitive retail
market; and
WHEREAS, the City desires to execute a contract for electricity for the period
beyond the expiration of its current contract on December 31,
2017, that locks-in favorable wholesale prices for the following
supply option:
Fixed-price, full-requirements at a price not to exceed 4.1
cents per kWh for the North and West zones, or 4.25 cents
per kWh for the South and Houston zones.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1 THAT the City of Colleyville recognizes the TCAP Board of
Directors, its consultants, and advisors as agents authorized to
negotiate for the City’s electricity needs as a member of TCAP
for the period 2018 through 2022 at a price not to exceed 4.1
cents per kWh for a fixed-price, full requirements supply option.
Sec. 2 THAT upon passage of this resolution, before February 25, 2016,
if the combined load of TCAP members passing this resolution
exceeds 50 megawatts for the fixed-price, full-requirements
supply option and NextEra is able to provide TCAP an opportunity
prior to June 30, 2016, to contract for power to be delivered to
members at a price not to exceed 4.1 cents per kWh for the
North and West zones and not to exceed 4.25 cents per kWh in
the Houston and South zones for a fixed-price, full-requirements
supply for the period January 1, 2018 through December 31,
2022, any one of the following City of Colleyville representatives:
City Manager, Mayor, or Mayor Pro Tem, is hereby authorized to
Resolution R-16-3958
Page 2 of 2
sign an electric supply agreement for the City within 24 hours of
receipt of a contract that has been approved and recommended
by the TCAP Board of Directors.
Sec. 3 THAT the City will commit to purchase power to meet all of its
electricity needs pursuant to the TCAP approved supply
agreement and approve funds necessary to pay electricity costs
proportionate to the City’s load under the supply agreement
arranged by TCAP.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND _____ABSTENTIONS ON
THIS THE _______ DAY OF ________________ 2016.
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC David Kelly
City Secretary Mayor
SPEAKER CARD
Date: 7i�(
Agenda Item Number: -T � Item must be completed!
For example: 5a (this can be found on the far /eft side of the aaenda conv)
� I will speak In Support of this item. I will speak In Opposition to this item.
I do not wish to speak, but please recFord my
Name: 'O� ,� +�
� r —� n.. e r ( P . . /
Address:
I understand I am
as a Pub/ic Hea�in
Meetings Law, �
under the zen�s
Signed:
support opposition
City:
.tcrspeaking fo� fve minuYes. For agenda items not /is�ed on the agenda
Counci/ cannot res ond to speakers in acco�dance with the Texas Open
o�l of the oca/ ernment Code, This inc/udes persons speaking
is a Public
SPEAKER CARD
Date: � �—; � ;�
, �,
Agenda Item Number: ' �---- Item must be completed!
For example: 5a (this can be found on the far /eft side of the aaenda coQv)
I will speak In Support of this item. �I will speak In Opposition to this item.
not wish to speak, but please record my: support opposition
r� /,' ! r �r
Name:
�i t %�- < < '�
i �
Address: ���✓ 't_ -' � - ; vc� �+.dr' (' �� ��� City: �--�� 1 I ��(, ���`�
�
I understand I am /imited to speaking fo� fve minutes. For agenda items not//isted on the agenda
as a Pub/ic Hearing, City Council cannot respond to speakers in acwrdance with the Texas Open
Meetings Law, Chapter 551 of the Texas Loca/ Government Code. This includes persons speaking
unde� tbe Citizen's Comments sectpn of the agenda.
Signed:
This inforrpation is a Public Record
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 8 Agenda Date 02/02/2016
Type Report
Department City Secretary
Title
Library Board Meeting Minutes - October 12, 2015
Attachments
1.Library Board Meeting Minutes - October 12, 2015
City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
MINUTES
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Monday, October 12, 2015
6:00 p.m.
Colleyville Public Library
110 Main Street
1. CALL TO ORDER
Vice Chair Victoria Kennedy-Ziegler called the meeting of the Colleyville Public Library
Board to order at 6:01 p.m.
Roll Call: Present Board members: Vice Chair Victoria Kennedy-Ziegler, Molly
Skinner, Billie Tuttle, Vernon Noronha, Nancy Andrews, Kay Newton, Seanna Billinger,
Joan Roberts; Staff: Library and Recreation Director Mary Rodne
Absent Ex-Officio members Nancy Tuuling and Cecilia Monacelli
2. APPROVAL OF MINUTES
August 10, 2015
A motion was made by Kay Newton and seconded by Molly Skinner to approve the
August 10, 2015 minutes as presented. The motion was approved unanimously.
3. REGULAR AGENDA ITEMS
3a Introduction of new Colleyville Library Board members
New board members Seanna Billinger and Joan Roberts introduced themselves and
Director Mary Rodne further requested that all members provide a short introduction.
Director Rodne outlined a brief history of the Colleyville Public Library.
3b Election of Colleyville Library Board Chair and Vice Chair
Kay Newton made a motion that Vernon Noronha serve as Board Chair and Victoria
Kennedy-Ziegler as Vice Chair for the upcoming year. Billie Tuttle seconded the motion.
3c Update on the Colleyville Public Library Long-Range Plan
Director Rodne provided a brief overview of the updated Long-Range Plan. Rodne
stated that Aaron Babcock with Hidell Associates Architects presented at the August
10, 2015 board meeting. Rodne summarized his analysis of Colleyville Library’s
circulation, collection size, patron usage patterns, space use patterns, and other usage
statistics. Additionally, Rodne provided an overview of Aaron Babcock’s
Colleyville Library Board Minutes October 12, 2015
City of Colleyville Page 2
recommendations regarding spatial reorganization , furniture updates, and budget re-
allocation to align with patron needs. Rodne stated that the citizen survey had been
launched and she requested assistance in encouraging participation from library
patrons and non-users. Rodne stated that the goal is, after the conclusion of the
survey, to present the plan to the Library Board for review, and then forward the Board
recommendation to City Council.
3d Discussion of items for future agendas
Vernon Noronha suggested an update on the Long-Range plan would be on the next
Library Board agenda. The next regularly scheduled meeting was tentatively set for
Monday, December 14, 2015.
4. REPORTS
4a Librarian’s Report
Monthly Statistics:
Director Mary Rodne provided an overview of the statistics for the months of August
through September 2015.
Donations:
Rodne stated that the Library had received a total of $215.00 in donations for the
months of August through September 2015. In September, the Library received
$140.00 from Menchie’s Frozen Yogurt as proceeds from their sales at the Summer
Reading Finale and $75.00 from Sharon Strittmatter for the purchase of children’s
books in memory of Leslie Marie Sas.
Programs:
Rodne explained that the fall session of youth programs started on September 21 and
that many adult programs, such as book clubs, run year round. Rodne stated that a
non-scary Halloween party would be held in the library on October 29, 2015. Rodne
stated that the library and recreation staff are also involved in the city’s Haunted Trails
and Tree Lighting Celebration events.
4b Friends of the Colleyville Public Library Report
Kay Newton reported that Friend’s volunteer Elizabeth Barrett had created special
opportunities to purchase books, according to rotating themes, in a display near the
front door and that the full collection of Friend’s books for sale was located at the back
of the 1st floor. Newton also reported Mark Fadden had published a book on the history
of Colleyville and would be the guest speaker at the next Friend’s meeting on
November 19, 2015 at 6:30 p.m.
Colleyville Library Board Minutes October 12, 2015
City of Colleyville Page 3
4c Colleyville Public Library Foundation Report
Mary Rodne reported on behalf of the Library Foundation that, due to scheduling
conflicts, the Foundation had not met.
5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
There were no citizen comments/presentations regarding items not on the agenda.
6. ADJOURNMENT
A motion was made by Molly Skinner and seconded by Billie Tuttle to adjourn the
meeting of the Colleyville Library Board at 6:49 p.m. The motion was approved
unanimously.
APPROVED BY A VOTE OF 6 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 18th
DAY OF January 2016.
Minutes taken and prepared by:
Kristi Isbell
Administrative Assistant
RESOLUTION R-16-3959
A RESOLUTION APPROVING CITY COUNCIL ACTION
UNDER BUSINESS AT THE REGULAR CITY COUNCIL MEETING OF
FEBRUARY 2, 2016
WHEREAS,City Council has taken action on certain items on the agenda
under Business.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON
THIS THE 2ND DAY OF FEBRUARY 2016
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC David Kelly
City Secretary Mayor