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HomeMy WebLinkAboutParks and Rec Advisory Board-Agenda Packets-4/3/2006 city Of llC9 Texas PARKS AND RECREATION ADVISORY BOARD AGENDA Monday, April 3, 2006 6:30 p.m. For the meeting conducted at the Colleyville Public Library 2nd Floor Meeting Room located at 110 Main Street I AGENDA I I NUMBER AGENDA ITEM 1. Call to order 2. Approval of the March 6, 2006 Parks and Recreation Advisory Board minutes 3. Introduction of Luke DeFilippis, Recreation Supervisor 4. Update of McPherson Park Master Plan Phase I 5. Recreation, Athletics, Tennis and Seniors' Reports 6. Park Operations and Capital Improvement Status Reports 7. Citizen comments/presentations regarding items not on the agenda* 8. Adjournment * (This time is allocated for citizens to informally address the Board on matters not on the agenda that require no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members may not respond to citizens who speak regarding matters not on the agenda.) I certify that the above agenda was posted on the bulletin board at City Hall on March 31, 2006: / ',\ ,.. .11 /\\Yl~~rt-; city Of p;1 Texas PARKS AND RECREATION ADVISORY BOARD MINUTES Monday, March 6, 2006 6:30 p.m. Pete Riis called the meeting to order at 6:31 p.m. on Monday, March 6, 2006 at the future home of the Senior Center located at 2512 Glade Road. ROLL CALL: Councilperson Tom Hart, Councilperson Tony Licata, Connie Hampton, Joe Ben Hassell, Nancy Coplen, Pat Horn, Pete Riis, Sheryl Black, Steve Dalri and Vince Rosen ABSENT: Bob Leininger STAFF: Monica Walsh, Director of Parks and Recreation and Dixie Smith, Administrative Secretary 1. Call to Order 2. Approval of the February 6, 2006 Parks and Recreation Advisory Board Minutes Steve Dalri moved to approve the February 6, 2006 Parks and Recreation Advisory Board minutes. Pat Horn seconded the motion. The vote was unanimous. 3. Introduction of Parks and Recreation Advisory Board member appointed for the term February 2006 - December 2006 Monica Walsh, Director of Parks and Recreation, introduced Joe Ben Hassell who was appointed by the City Council to fill the vacancy for Place 1 on the Parks and Recreation Advisory Board. 4. Appoint Parks and Recreation Advisory Board Chairman and Vice-Chairman Vince Rosen moved to nominate Pat Horn as Chairman. Steve Dalri seconded the motion. The vote was unanimous. Vince Rosen moved to nominate Pete Riis as Vice- Chairman. Connie Hampton seconded the motion. The vote was unanimous. Parks and Recreation Advisory Board Meeting March 6, 2006 Page 2 of 2 5. Discussion and Consideration of Appointment of Representatives to serve on Subcommittees Connie Hampton and Vince Rosen volunteered to continue to serve on the Parkland Dedication Committee. Connie Hampton and Pete Riis volunteered to continue to serve on the Colleyville Tree Board and Joe Ben Hassell volunteered to fill the vacancy on that Board. Steve Dalri and Pat Horn volunteered to serve on the Pleasant Run Master Plan Committee. 6. Recreation, Athletics, Tennis and Seniors' Reports Monica Walsh, Director of Parks and Recreation, provided an overview of the current and proposed recreation programs and activities available to citizens of Colleyville and surrounding areas. 7. Park Operations and Capital Improvement Status Reports Monica Walsh, Director of Parks and Recreation, presented a status report on current projects. 8 Adjournment Vince Rosen moved to adjourn at 6:53 p.m. Joe Ben Hassell seconded the motion. The vote was unanimous. Respectfully submitted and approved: (-'J ' 0 Xi ,'\17, ' }0:.0./':<"/:<---0 /\) - "<~Ldz./' Dixie S~ Smith, Administrative Secretary " CITY OF COLLEYVILLE PARKS AND RECREA TION , Meeting 4/3/06 Agenda # 3 colleyville parks and recreation . . Department: Parks and Recreation Subject: Introduction of Luke DeFilippis, Recreation Supervisor Luke DeFilippis has joined the Colleyville Parks and Recreation Department as Recreation Supervisor. Luke was the Recreation Coordinator for Grapevine Parks and Recreation. He began his career with Grapevine as an Athletic Intern, was promoted to part-time Recreation Coordinator and promoted to full-time Recreation Coordinator. He is a graduate of Texas A&M University with a Bachelor of Science in Recreation, Parks and Tourism. He is also a Certified Parks and Recreation Professional, CPRP. Luke is familiar with this area as he graduated from Colleyville Heritage High School. Please welcome Luke to the Parks and Recreation Department team. He will be an asset to our team. r8J Information Only D Procedural Change D Possible City Council Policy Recommendation ACTION TO BE TAKEN D Discussion Only Page Lof 1 " CITY OF COLLEYVILLE PARKS AND RECREA TION , Meeting 4/3/06 Agenda # 4 colleyvllle parks and recreation . . Department: Parks and Recreation Subject: Update of McPherson Park Master Plan Phase I Karl Bieberstein of Newman Jackson, Bieberstein, Inc. will present an update of McPherson Park Master Plan Phase I. r8J Information Only D Procedural Change D Possible City Council Policy Recommendation ACTION TO BE TAKEN D Discussion Only Page Lof 1 " CITY OF COLLEYVILLE CITY OF COLLEYVILLE PARKS AND RECREA TION , Meeting 4/3/06 Agenda # 5 colleyville parks and recreation . . Department: Subject: Parks and Recreation Recreation, Athletic, Tennis and Seniors' Report I. Recreation A. Preparation for the Hoppin' Good Egg Hunts continues. The event will take place on Saturday, April 8th from 3:00 - 8:00 p.m. II. Athletics A. Youth Spring Volleyball League kicked off with a coaches clinic and camp on Saturday, March 25th with great success. Five coaches and over 60 players were in attendance. B. Nine teams with just under 100 players have registered for the Spring 2006 season. C. Promotion of sand volleyball league. III. Tennis A. During the month of March, 57 individuals took group or private lessons at Colleyville City Park. B. A new women's league will be offered. IV. Senior Adults A. On March 23, five seniors attended the Artisan Theater Center performance of "The Scarlet Pimpernal." B. On March 30, twelve seniors attended the Azalea Festival in Tyler for the March Senior Trip. C. Metroport Meals on Wheels luncheons and activity program continues on the first and third Friday of each month at the Colleyville Center. In March, they had 207 participants enjoy the luncheons. ACTION TO BE TAKEN D Discussion Only D Procedural Change D Possible City Council Policy Recommendation r8J Information Only Page Lot 2. Recreation, Athletic, Tennis and Seniors' Report Page 2 of 2 March Recreation Classes and Participants Revenue Programs Adult Enrichment 3 3 $10 Youth Development 18 10 $235 Tennis 27 114 $8,531 Athletic Proorams 1 96 $5,470 Senior Adults 5 21 $270 Special Events 0 0 0 Other Transactions NA NA $6,002 Volunteers 0 0 0 TOTALS 54 244 $20,518 " CITY OF COLLEYVILLE PARKS AND RECREA TION , Meeting 4/3/06 Agenda # 6 colleyville parks and recreation . . Department: Parks and Recreation Subject: Park Operations and Capital Improvement Status Reports COTTONBEL T TRAIL. PHASE II Project Description: Design of Cottonbelt Trail Phase II Consultant: Halff Associates, Inc. Contractor: N/A Status: Under design Substantial Completion: Spring 2006 McPHERSON PARK. PHASE I Project Description: McPherson Park, Phase I Consultant Newman, Jackson Bieberstein, Inc. Contractor: N/ A Status: Under design Substantial Completion: Fall 2006 r8J Information Only [] Procedural Change D Possible City Council Policy Recommendation ACTION TO BE TAKEN D Discussion Only Page Lot Z Parks Operations and Capital Improvement Status Reports Page 2 of 7 2006 Parks and Recreation CIP Proiects-25 . Trail Master Plan- completed . Senior Center Renovation- in progress . Nature Center Playground Replacement- in progress . City Park Road Extension- in progress . Irrigation Monitoring System- in progress . Trails- Castleton- in progress . Ballfield Renovations- in progress . Dugout Shade Cover Replacements- completed . Control Link at City Park- in progress . Cotton belt Trail Phase 11- in design . Log Barn- in progress . STEP Grants- Cottonbelt Phase III, Little Bear Creek Trail Extension, Cotton belt Landscaping Enhancements, SH26 Landscaping Enhancements- in progress . Local Area Quality ( LAQ) Grants- Cottonbelt Phase III, Little Bear Creek Trail Extension, Pleasant Run Trail Phase I and II, Thompson Terrace Trail, Big Bear Creek Trail- in progress . McPherson Park Phase 1- in progress . Park Property Acquisition- completed . McDonwell School Road Trail- in progress . Pleasant Run Practice Facility Parking Lot- completed . ADA Ramp at L.D. Lockett House- in progress 2007 Parks and Recreation CIP Proiects-9 . Ballfield Renovations . McPherson Park Phase I . LD Lockett House Improvements . Parks and Recreation Office Improvements . Sparger Park Playground Replacement . Webb House Trail . Log Barn . Cotton belt Trail Phase II . Senior Center Open Space Area 2008 Parks and Recreation CIP Proiects-3 . Park Master Plan . Trails . McPherson Park Phase II Parks and Operations Capital Improvement Status Reports Page 3 of 7 2009 Parks and Recreation CIP Proiects-2 . McPherson Park Phase II . McPherson Park Phase III 2010 Parks and Recreation CIP Proiects-3 . Senior Center Open Space Area . LD Lockett Path . McPherson Park Phase III CITY COUNCIL ACTION In March the Parks and Recreation Department did not have any City Council action items. OTHER INFORMATION Overview of the Parks and Recreation Department mission statement, goals and objectives. Parks Mission To create an opportunity where people can escape and enjoy an enriching environment. Goals Promote the "Quality of Life" to meet the needs of our citizens by providing a high standard of customer service and offering safe, well-maintained facilities and amenities. Continually improve the variety availability of recreation and leisure amenities for guests while enhancing the quality af parks, open space and natural areas. 2004-2005 Accomplishments Administration ~ Continued to imptement the 2000 Comprehensive Parks, Recreation and Open Space Master Plan to provide a guide for the orderly development of ColleyviHe's Parks and Recreation system. ~ Worked in conjunction with the Mayor and City Council, Parks and Recreation Advisory Board and citizens to successfully achieve goals of the Parks and Recreation Department. ~ Coordinated design of Cottonbelt Trail, Phase II. >- Coordinated construction of Reagan Park. Maintenance >- Enhanced playability and safety of all league athletic fields through over-seeding and proper cultural maintenance practices. ~ Continued ta create, preserve, maintain and enhance our park and recreational fadlities and amenities. ~ Created, maintained and enhanced a safe, productive and rewarding work environment. o . ~ Enhanced employee productivity by educating staff about proper working techniques through in-house safety training. ~ Enhanced park amenities thorough monthly inspections and repairs. 2004-2005 Accomplishments, continued ~ Enhanced level of customer service by providing quicker response and meeting in person when possible. 2005-2006 Obiectives Administration ~ Continue to implement the 2000 Comprehensive Parks, Recreation and Open Space Master Plan to provide a guide for the orderly development of Colleyville's Parks and -Recreation system. ~ Work with Mayor and City Council, Parks and Recreation Advisory Board and citizens to successfully achieve goals of the Parks and Recreation Department. ~ Coordinate design and construction of Cottonbelt Trail, Phase II. >- Continue to update the Trail Master Plan. ~ Coordinate design and construction of McPherson Park Trail. Maintenance >- To develop and employ innovative and creative programs and techniques of identifying and maximizing all available resources to provide the highest level of maintenance standards possible for the citizens of Colleyville. ~ To facilitate opportunities of ensuring our citizens a consistently safe, clean, aesthetically pleasing recreational environment. ~ To enhance opportunities of capitalizing on performance levels by creating a safe, well organized, rewarding and productive work environment in a manner consistent with the public's expectations. ~ Enhance level of customer service by providing a continued quick response and meeting in person when possible. Recreation Mission To create an opportunity where people can escape and enjoy an enriching environment. Goal The Recreation Division of the Parks Department will continually research the program needs of the community in order to maximize participation and provide the highest quality athletic and leisure recreation and special event activities in Northeast Tarrant County. 2004-2005 Accomplishments ~ Provided quality service to customers through timely and accurate verbal and written information on recreation programs, services and facilities. ~ Increased participation in programs and activities by 48% through March 2005. ~ Continued to collaborate with GCISD to provide facilities for our sponsored programs. ~ Provided and emphasized recreation programs for the older adults and younger seniors (ages 55-65). ~ Hosted a T AAF Girl's Fast Pitch Softball Tournament in the summer of 2005. ~ Continued to use email communication for marketing to current and potential participants. ~ Provided additional special events: Halloween Haunted Trail and Pitch, Hit and Run. ~ Enhanced the Spring Egg Hunt with additional items and more activities for participants. ~ Created one new youth sport league during the summer of 2005 (volleyball). ~ Created an adult and senior only brochure for summer 2005. ~ Provided and implemented one overnight trip for seniors. ~ Researched and enhanced plans for future senior facility, equipment and staff. ~ Improved parks and recreation office with new flooring and chairs. 2005-2006 Obiectives ~ Provide quality servioe to customer requests through timely and accurate verbal and written information on recreation programs, services and facilities by the end of each business day. ~ To research trends and customer feedback for implementing five new youth, adult and senior recreation classes or programs (Fall, Winter/Spring and Summer). ~ Provided additional special events such as Punt, Pass and Kick and Block Parties. ~ Create a new youth flag football/passing league during the summer of 2006. ~ Create an adult and senior only brochure for spring and summer 2006. ~ Create one additional senior computer class that meets in the afternoon, evening or weekend.