HomeMy WebLinkAboutLibrary Board-Agenda Packets-4/10/2006
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Texas
PUBLIC NOTICE
COLLEYVILLE PUBLIC LIBRARY BOARD
AGENDA
APRIL 10, 2006
7:00 P.M.
COLLEYVILLE PUBLIC LIBRARY
110 MAIN STREET
I. Call to Order
II. Approval of March 13, 2006 Minutes
III. Librarian's Report
A. Monthly Statistics
B. Donations
C. Programs
IV. Policy review and discussion
A. Computer Usage Policy
B. Internet Policy
V. Review and Discussion of City of Colleyville FY 2007 Budget Schedule
VI. Library Long Range Planning Process Update
VII. Friends of the Colleyville Public Library Report
VIII. Colleyville Public Library Foundation Report
IX. Suggested Items for Future Meetings
X. Citizen Comments*
XI. Adjournment
*(This time is allocated for citizens to informally address the Board on matters on the agenda that require
no formal action. Each presentation will be limited to a maximum of five (5) minutes. Board members
may not respond to citizens who speak regarding matters not on the agenda.)
I certify that this notice was posted on the bulletin boards at City Hall on Thursday, April 6, 2006, at 5:00
p.m.
~~ fe. ~
Mary E. Rodne
Library Director
110 MAIN STREET COLLEYVILLE, TEXAS 76034 (817) 503-1150
COLLEYVILLE PUBLIC LIBRARY
BOARD MINUTES
March 13, 2006
I. CALL TO ORDER - Vice-Chair Pat Jones called the meeting of the
Colleyville Public Library Board to order at 7:05 p.m.
ROLL CALL - Members present: Pat Jones, Karen Birkes, Richard Roxburgh
and Carol Wollin
Members absent: Nancy Eytcheson, Susan Potter and Bonnie Carroll
Alternates present: Dennis Healy
Alternates absent: Angie Guthrie-Madison
Ex-Officio Members present: Nancy Coplen, Ginny Tigue and Susan Taylor
Ex-Officio Members absent: Steve Banta, Dr. Larry Darlage, Ret Stansberger
and Mayor David Kelly
Council Liaison present: Tony Licata
Staff present: Mary Rodne
Also present: Joan Cochran
II. Approval of February 13, 2006 Minutes - A motion was made by Richard
Roxburgh and seconded by Karen Birkes to approve the February 13, 2006
minutes as amended. Motion approved unanimously.
III. LIBRARIAN'S REPORT
a. Monthly Statistics
Library Director Rodne distributed Colleyville Public Library February 2006
Usage Statistics, for review and discussion. Patrons had checked out a
total of 12,128 items, 106 Colleyville residents registered for library cards,
library patron visits totaled 6,115, attendance for programs totaled 652 and
volunteer hours totaled 166.10 hours. Rodne also noted that the total
circulation of library materials this year was 22% higher than the total
circulation of library materials last year at this time.
b. Donations
Director Rodne reported that the Library had received a total of $50,040.00
in donations in February. The donations included: $50,000.00 from the
Colleyville Public Library Foundation and $40.00 from the Saddlebrooke
Homeowners for the purchase of books in memory of Landry Gardner.
c. Programs
Director Rodne reported that the Youth Services Winter/Spring 2006
programs were going well and that staff continued to work on the Summer
Reading Program.
Director Rodne presented an update on the first North East Tarrant Reads
event. Rodne noted that the committee had met on February 15, 2006
and had selected the book Isaac's Storm by Erik Larson, which features
the hurricane in Galveston, Texas in the 1900's. The program is
scheduled to start June 5, 2006 and will end on July 20, 2006 with a
special program that will feature Lew Fincher, well known hurricane expert.
The ending program will be held at the Colleyville Center.
IV. BOARD, COMMISSION AND COMMITTEE INFORMATIONAL MEETING
Library Director Rodne presented an update on the City of Colleyville
sponsored Board, Commission and Committee Informational Meeting held
on Tuesday, February 28, 2006, from 6:30 p.m. - 8:00 p.m. at the Colleyville
Center. Rodne noted that the Library had set up a display to provide
information about serving on the Library Board, and that Library Board Chair,
Nancy Eytcheson, had joined her at the Library's table.
V. POLICY REVIEW AND DISCUSSION
A. Reference Policy
Director Mary Rodne presented the Reference Policy for review and
discussion. Carol Wollin made a motion to approve the policy as presented
and Karen Birkes seconded the motion. Motion approved unanimously.
VI. LIBRARY LONG- RANGE PLANNING UPDATE
Joan Cochran, long-range planning facilitator, presented an update on the
long-range planning process. Cochran reported that the Planning Committee
had held three meetings and presented the preliminary top five library
services responses selected by the committee. It was noted that after
discussion of all service responses, the planning committee members, each
with four votes, selected their top responses, which included Current Topics &
Titles, General Information, Lifelong Learning, Information Literacy and
Commons. Cochran reported that she met with library staff on March 8,
2006, and that the staff selected the top four as service responses for the
Library in this planning cycle. The Library Board reviewed and discussed the
selected top services responses. Consensus was that the Library staff should
develop the long range plan with the top four service responses. It was noted
that staff would be developing goals and objectives to meet these service
responses.
VII. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT
President Susan Taylor distributed a flyer for the Friends general meeting
scheduled on April 6, 2006, in the Library and invited everyone to attend.
She reviewed the itinerary for the evening, which included a new member
Chamber of Commerce ribbon cutting ceremony for the Friends of the Library
at 5:00 p.m., refreshments, a general meeting at 6:00 p.m. and a featured
speaker, local author Margot Fusser Blewett who has written a book called
Feet in the Fire.
VIII. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT
President Ginny Tigue reported that the Library Foundation had presented a
$50,000 check to the Library at the February 21, 2006, City Council Meeting
and that the Foundation had a total of $100,000 reserved for the second floor
expansion project. Tigue also noted that the Foundation was planning to
launch a web site and that 2006 fundraisers would be discussed at the next
meeting scheduled on March 27, 2006.
IX. SUGGESTED ITEMS FOR FUTURE MEETINGS
It was noted that the Internet and Computer Usage Policies would be
reviewed in April.
X. CITIZEN COMMENTS
None
XI. ADJOURN: A motion was made by Karen Birkes and seconded by Carol
Wollin to adjourn the meeting. Motion approved. The meeting of the
Colleyville Public Library Board was adjourned at 7:45 p.m.
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Colleyville
Public Library
March 2006 Web site Statistics
Page Hit Counts
Home: ~
New York Times Bestsellers: ~
Oprah's Book Club: ~
Independent Booksellers List: ~
Newbery Medal Winners: ~
Caldecott Medal Winners: ~
Pulitzer Prize: ~
Agatha A wards: ~
Anthony Awards: ~
Rebecca Caudill Awards: ~
British Crime Writers' Assoc.: ~
Edgar Awards: ~
World Fantasy Awards: ~
Hugo Awards: ~
National Book Critics Circle: ~
RITA Awards: @
Spur Awards: ~
Bram Stoker Awards: [E:
ALA Best Books for Young Adults: ~
ALA Notable Books for Children: ~
Horn Book Picture Book Awards: ~
National Science Teachers Association: ~
Scientific America Young Readers Book Awards: ~
Calendar: \419
Ready Reference: 1182
Directory: 266
About: 1204
C' ~""_c
COLLEYVILLE PUBLIC LIBRARY
VOLUNTEER HOURS
FISCAL YEAR 2005/2006
MONTH VOLUNTEERS VOLUNTEENS NCL SCHOOL TEEN COURT TOTAL
October 95.50 17.00 0.00 21,75 2.50 136.75
November 134.50 24.80 4.00 16.10 8.00 187.40
December 63.25 16.00 0.00 6.50 4.00 89.75
Janua 88.00 18.00 0.00 7.25 30.00 143.25
Februa 87.75 27.35 0.00 28.00 23.00 166.10
March 77.75 39.65 0.00 13.75 0.00 131,15
April 0.00
Ma 0.00
June 0.00
Jul 0.00
August 0,00
September 0.00
FY Total 546.75 142.80 4,00 93,35 67,50 854,40
MEMORANDUM
To:
Library Board
From:
Mary E. Rodne, Library Director ~l<2-
Date:
April 10, 2006
Subject:
Colleyville Public Library Computer Usage Policy - First Review
Attached is the Colleyville Public Library Computer Usage Policy for your
reference, Please review and note any suggested changes, so we can discuss
this policy at the meeting,
city Of
~ COLLEYVILLE
CC~CB PUBLIC LIBRARY
Texas
IDMiPUf'
o GENERALSTATEMENT
The Colleyville Public Library is committed to providing the best in library service
to Colleyville residents to meet their informational, educational, cultural, and
recreational needs. To achieve this goal, the Colleyville Public Library offers
various resource formats and services to meet the community's needs, including
public access to computer equipment, programs, information databases, the
Internet and the World Wide Web.
Computer resources accessible through the Library are provided to library
cardholders, non-residents, adults and minors as described in this document.
All users must agree to abide by this policy in order to use the computers,
o STATEMENT OF PURPOSE
The purpose of this policy statement is to describe the Computer services that
are offered by the Colleyville Public Library, and to provide standards that will
ensure consistency of Computer services to all patrons,
o DISCLAIMER
Users access the library computer hardware, software and documentation at
their own risk, The Colleyville Public Library is not responsible for equipment
malfunction, loss of data, any damages to the user's disks, data etc, or electronic
transactions of any type, which are related to the public use of library computer
resources.
Computer Usage Policy
October 2003
10f4
D COMPUTER RESOURCES
The Colleyville Public Library has twenty (20) public access computers that have
the Windows XP operating system, CD drives, 3,5" floppy disk drives and 17" flat
panel monitors, The locations of the computers are as follows:
· Youth Services
Six (6) computers with Microsoft Office XP software, learning games,
databases and limited Internet access
· Adult Services
Fourteen (14) computers with Microsoft Office XP software, and access to
databases and most Internet sites
D COMPUTER USE GUIDELINES
Sign-In
Library patrons desiring to use the Library's computers must sign in using the
Library's automated computer sign-in system, The Library has installed self-
service PC reservation software that allows users to sign up for a computer on a
next-available-computer basis, All users must have a valid library card to sign
on to the computer. Visitors should see the librarian for more information,
Reservations
Colleyville residents may reserve computers in advance in the Library or via the
Internet. The Library's time management software allows users to make
reservations for a specific computer, day, and / or time. Users may reserve up to
two hours per day, Reservations may be made up to 24 hours in advance.
Reservations will be held for up to 10 minutes after reserved time before being
given to another patron,
Time Limits
To ensure equal access time for all patrons, the Library has installed time access
management software on all computers to manage user time limits. Usage
sessions will be limited to sixty (60) minutes, If no one is waiting, usage time may
be extended, Users should remain at the computer during use,
Users will end their session and leave the computer when asked to do so by
authorized Library staff, even if they have not completed their access session,
Hours of use
All computers in the Library are accessible during regular library hours,
Computers will be turned off 15 minutes before closing,
Computer Usage Policy
October 2003
20f4
Printing
Two laser printers, one color and one black and white, are available for public
use, The Library has installed print vending software that allows users to print
black and white copies or color copies, The Library charges $0,10 per page for
black and white copies and $1,00 per page for color copies. The charge applies
whether the user brings paper or uses library paper. Printing from library
computers requires a library debit card. The Colleyville Public Library is not
responsible for loss of data that may occur when printing.
Saving Files and Documents
The Colleyville Public Library computers do not allow the user to save documents
or personal files to the hard drive, All documents that are saved must be saved to
a disk belonging to the user. The Colleyville Public Library is not responsible for
loss of data that may occur when saving documents,
Software/Hardware
Library software is copyrighted and users may not illegally copy commercial
software, Users may not load their own or any other software on Library
computers. This includes, but is not limited to, disks in books that may be
checked out, and disks in reference materials that must remain in the library.
Users are not permitted to store any software or other data on the hard drives of
the library's computers.
Computer Misuse
Users will not make any attempt to misuse the computer hardware and software,
Misuse includes, but is not limited to, hacking into the library computer system or
any other computer system; damaging or attempting to damage computer
equipment or software; interfering with systems operations, integrity or security;
gaining unauthorized access to another person's files; and altering or attempting
to alter the library computer's settings,
Users are financially responsible for any damage to the Library's computer
hardware and software.
Privacy
Users will respect the privacy of other computer users, and will refrain from
attempting to view or read material of other others, Users are prohibited from the
unauthorized disclosure, use, or dissemination of personal information of others,
Computer Usage Policy
October 2003
30f4
Computer Work Stations
Computer workstations are designed for use by one person at a time,
By mutual agreement, two or more persons may share one access session as
long as their behavior or conversation does not disturb other users or Library
staff,
o TERMINATION OR PROHIBITION OF USER ACCESS
When Library employees believe that the user has failed to comply with the
Computer Usage Policy, they are authorized to terminate any user's access
session or to prohibit a user from subsequent access sessions. Users are
advised that due process will be used to handle violations of an illegal nature,
including criminal prosecution, if necessary,
o REVISIONS
The staff and Library Board of the Colleyville Public Library will review the
Computer Usage Policy periodically, and reserve the right to recommend
changes at any time,
Computer Usage Policy
October 2003
40f4
MEMORANDUM
To:
Library Board
From:
Mary E, Rodne, Library Director 'fU4:, ~
Date:
April 1 0, 2006
Subject:
Colleyville Public Library Internet Policy - First Review
Attached is the Colleyville Public Library Internet Policy for your reference,
Please review and note any suggested changes, so we can discuss this policy at
the meeting,
citY Of
~ COLLEYVILLE
cc~n~ PUBLIC LIBRARY
TexaS
INTERNET POLICY
D GENERALSTATEMENT
In accordance with the mission of the Colleyville Public Library, access to the
Internet is provided for users to support the cultural, educational, intellectual, and
recreational needs of the community, The objectives of this service are to provide
access to the Internet's rich and vast array of resources, to link the Library with
other organizations and institutions in providing a community information
network, and to provide direct access to a variety of subscribed databases,
Because the nature of the Internet and technology in the public library is ever
changing, guidelines and procedures are developed and modified when
necessary, using the principles outlined in this policy to assure equitable access
to Internet resources,
Internet resources accessible through the Library are provided to library
cardholders, non-residents, adults and minors as described in this document.
D STATEMENT OF PURPOSE
The purpose of this policy statement is to describe the Internet services that are
offered by the Colleyville Public Library, and to provide standards that will ensure
consistency of Internet service to all patrons,
D DISCLAIMER
. The Colleyville Public Library cannot control the content of resources
available on the Internet and cannot be held responsible for its content.
The Internet offers open access to information, ideas and commentary
from around the world in an unregulated medium, As such, it offers
access to a wealth of material that is personally, professionally, and
culturally enriching to individuals of all ages, but also enables access to
some material that some may find offensive, disturbing and/or illegal,
inaccurate or incomplete,
. The availability of information does not constitute endorsement of the
content by the Colleyville Public Library,
Internet Policy
October 2003
10f5
· The Internet, as an information resource, enables the Library to provide
information beyond the confines of its own collection, Library users use it
at their own risk. Use of Internet resources carries with it a responsibility to
evaluate the quality of the information accessed. Access, use, or
dissemination of information via the Internet in the Library is the
responsibility of the user, In the case of minors, it is a joint responsibility
of the user and the parent, guardian or caregiver,
o PRIVACY
· The Colleyville Public Library seeks to protect the First Amendment rights
of its customers and their individual right to privacy, However, Internet
users must be sensitive to the fact that workstations are in public areas
and, therefore, images on the screen are subject to view by a wide
audience, Users are urged to respect the sensibilities of others when
accessing information that may reasonably be offensive to someone else,
· Users are cautioned that the Internet is not a secure environment.
Personal information included in all transactions, files and communications
may be subject to unauthorized access by third parties,
· The Colleyville Public Library respects the confidentiality of those using its
electronic resources and will only release library records as required by
law or for the Library's operations,
o ACCEPTABLE USE
· Internet access computers may be used to access a variety of electronic
communication resources, The Library does not provide electronic mail
accounts or access to chat rooms. Although the Library does not provide
email accounts to users, Internet access computers may be used to
access free email accounts available from a variety of sources.
· The Library's Internet access computers may not be used by ANY user to
access inappropriate or illegal materials, including, but not limited to,
material of an obscene nature or child pornography, In addition, minors
are prohibited from accessing materials considered to be "harmful to
minors", (Illegal materials include, but are not limited to, obscenity and
child pornography as defined in U,S, Code Title 18 and State Penal Code
Chapters 42 and 43,)
· The Library's Internet access computers may be used to access
information, except as otherwise specified as unacceptable, from a variety
of sources such as educational or commercial. The user is the selector of
the material accessed and is therefore the responsible party, The user is
Internet Policy
October 2003
20f5
responsible for complying with all restrictions governing access to specific
sites,
o INTERNET CONTENTS
The Colleyville Public Library utilizes software that blocks sources on the Internet
that are inconsistent with the Library's mission statement. The filtering software
product (which is not under the control of the Library) may restrict access to sites
that could be deemed objectionable, but may also limit access to sites that have
legitimate research value, Adult users (age 18 or older) doing bona fide research
may request staff to bypass the filter. No filtering system is completely effective
or efficient. Users are warned that objectionable and/or illegal materials may still
be accessible through the filtering software,
o CHILDREN'S ACCESS TO THE INTERNET
· The Colleyville Public Library supports the right of all library users to
access information and will not deny access to the Internet based solely
on age,
· The Library recognizes that the electronic information networks, such as
the Internet may contain material that is inappropriate for children,
Parents, guardians or caregivers are responsible for their minor children's
use of the Library's resources and facilities, The Library offers two levels
of Internet access, Parents, guardians or caregivers will have to determine
which level of access is appropriate for their children.
· Parents, guardians or caregivers who believe that their minor children
cannot responsibly use the Library's Internet access are requested to
monitor their children's Internet use,
· Parents, guardians or caregivers are encouraged to discuss with their
children issues of appropriate use and Internet safety,
o CONDITIONS GOVERNING INTERNET USE
· When registering for a Library card or an access number, an adult patron
must sign a Colleyville Public Library Adult Internet Use Agreement,
indicating that he or she read the Library's Internet Use Policy and agrees
to abide by it and future versions of the policy as a condition of using the
Library's Internet Access.
· When registering a minor for a Library card or an access number, a minor
patron's parent or legal guardian must sign a Colleyville Public Library
Minor Internet Use Agreement, indicating that both the parent, guardian or
caregiver and the minor patron, if of reading age, have read the Library's
Internet Policy
October 2003
30[5
Internet Use Policy, agree that the minor may use the Library's Internet
Access Service, and that the minor patron will abide by it and future
versions of the policy as a condition of the minor patron using the Library's
Internet Access Service and elect the minor patron's level of Internet
access, A signed agreement without an election is not a valid agreement
and the minor patron will not be allowed to use the Library's Internet
Access Service,
o USAGE GUIDELINES
· Users will not make any attempt to misuse the computer hardware and
software, while using the Internet. Misuse includes, but is not limited to,
hacking into the library computer system or any other computer system;
damaging or attempting to damage computer equipment or software;
interfering with systems operations, integrity or security; gaining
unauthorized access to another person's files; sending harassing
messages to other computer users; and altering or attempting to alter the
library computer's settings,
· Installation, downloading, or modification of software is prohibited,
· Users will respect copyright laws and licensing agreements, Materials
obtained or copied on the Internet may be subject to laws that govern
making reproductions of copyrighted works, A work protected by copyright
may not be copied without permission of the copyright owner unless the
proposed use falls within the definition of "Fair Use," Patrons are
responsible for compliance with all international, national and state laws
governing copyrighted materials,
. Any fees, printing or other, are the responsibility of the user, not the
Library, In the case of minors, fees are the fiscal responsibility of the
parent, guardian or caregiver.
· Users must log on to use the Internet on a next-available-computer basis
using a Colleyville Public Library card number, Non-residents will need to
register for an access number. Users may reserve computers in the
Library and remotely, Remote reservation access is available to Colleyville
Public Library residents only,
. Access sessions will be limited to sixty (60) minutes, If no one is waiting,
usage time may be extended,
. Users will end their session and leave the computer when asked to do so
by authorized Library staff, even if they have not completed their access
session.
. Users will respect the privacy of other library users, and will refrain from
attempting to view or read material being used by others. Users are
prohibited from the unauthorized disclosure, use, or dissemination of
Internet Policy
October 2003
40f5
personal information of others, Users are prohibited from misrepresenting
oneself to others,
· By mutual agreement, two or more persons may share one access
session as long as their behavior or conversation does not disturb other
users or Library staff.
o TERMINATION OR PROHIBITION OF USER ACCESS
When Library employees believe that the user has failed to comply with the
Internet Safety Policy, they are authorized to terminate any user's access
session or to prohibit a user from subsequent access sessions. Users are
advised that due process will be used to handle violations of an illegal nature,
including criminal prosecution, if necessary,
o REVISIONS
The staff and Library Board of the Colleyville Public Library will review the
Internet Policy periodically, and reserve the right to recommend changes at any
time.
Internet Policy
October 2003
50f5
Tuesday, February 21
(7:30 pm)
Wednesday, March 15
(8:00 am)
Wednesday, April 12
(6:30 pm)
Thursday, June 8
(6:00 pm)
Friday, June 9
(Noon)
Tuesday, June 20
(6:30 pm)
Friday, July 28
(5:00 pm)
Thursday, August 3
(6:00 pm)
Friday, August 4
(Noon)
Saturday, August 12
(9:00 am to 10:30 am)
Thursday, August 17
(6:00 pm)
Friday, August 18
(Noon)
Tuesday, August 22
(6:30 pm)
Tuesday, August 22
(7:00 pm)
Tuesday, September 5
(7:30 pm)
Tuesday, September 19
(7:30 pm)
Updated: 3/14/2006
CITY OF COLLEYVILLE
FY 2007 BUDGET CALENDAR
City Council Approves FY2007 Budget Schedule
Presentation of the FY 2007 Budget Schedule at the City Council
Candidate Orientation
(Executive Conference Room - City Hall)
FY 2006 Mid-Year Budget Update and Receive City Council
Direction in Preparing the FY 2007 Budget
(Executive Conference Room - City Hall)
FY 2007 City Council Planning and Budget Worksession
(Executive Conference Room - City Hall)
Consider Approval of the FY 2007 CCCPD Budget
City Manager's Proposed FY 2007 Budget Distributed to City
Council
City Council Budget Worksession
(Executive Conference Room - City Hall)
Community Budget Education Day
(Colleyville Center)
Tentative City Council Budget Worksession - to be determined
(Executive Conference Room - City Hall)
Consider Approval of the FY 2007 CEDC Budget
(City Council Chamber - City Hall)
City Council Consider a Vote of Intent to Adjust the Tax Rate - as
needed
(City Council Chamber - City Hall)
First Reading and Public Hearing for the FY 2007 Budget
(City Council Chamber - City Hall)
Second Reading, Public Hearing and Consider Adoption of the FY
2007 Budget
(City Council Chamber - City Hall)