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HomeMy WebLinkAboutLibrary Board-Minutes-2/13/2006 COLLEYVILLE PUBLIC LIBRARY BOARD MINUTES February 13, 2006 I. CALL TO ORDER - Chair Nancy Eytcheson called the meeting of the Colleyville Public Library Board to order at 7:04 p.m. ROLL CALL - Members present: Karen Birkes, Nancy Eytcheson, Susan Potter, Richard Roxburgh, Bonnie Carroll and Carol Wollin Members absent: Pat Jones Alternates present: Dennis Healy Alternates absent: Angie Guthrie-Madison Ex-Officio Members present: Nancy Coplen and Susan Taylor Ex-Officio Members absent: Steve Banta, Dr. Larry Darlage, Ginny Tigue, Ret Stansberger and Mayor David Kelly Council Liaison Present: Tony Licata Staff present: Mary Rodne II. Approval of January 9, 2006 Minutes - A motion was made by Carol Wollin and seconded by Bonnie Carroll to approve the January 9, 2006 minutes as amended. Motion approved unanimously. III. LIBRARIAN'S REPORT a. Monthly Statistics Library Director Rodne distributed Colleyville Public Library January 2006 Usage Statistics, for review and discussion. Patrons had checked out a total of 12,317 items, 114 Colleyville residents registered for library cards, library patron visits totaled 6,297, attendance for programs totaled 203 and volunteer hours totaled 143.25 hours. Rodne also noted that the total circulation of library materials this year was 22% higher than the total circulation of library materials last year at this time. b. Donations Director Rodne reported that the Library had received a total of $1,040.00, $500.00 from the Mobil Retiree Matching Grant for volunteer hours of Rosemary Fitch, $500.00 from the Colleyville Lions Club for the purchase of large print books and $40.00 from Kimberly Massey for books in honor of Terry W. Parish, in donations in January. c. Programs Director Rodne reported that the Youth Services Winter/Spring 2006 programs had started the week of January 24, 2006 and that most of the programs were almost filled. The new offerings, especially the Snacks and Stories program for school age children, had been well received. Rodne noted that Valentine's Parties had been held in all the story times the week of February 6th, and that the Friends of the Library had distributed Valentine cookies during the parties. It was also noted that a monthly Teen Book Club would be starting on February 23,2006. Director Mary Rodne announced that the Library now provided wireless public access to the Internet and that the City of Colleyville was implementing credit card payment options, which would allow Library patrons to pay for overdue materials with a credit card. Director Rodne presented an update on the first North East Tarrant Reads event, and noted that the committee would be meeting on February 15, 2006 to select a book. IV. NORTH TEXAS REGIONAL LIBRARY SYSTEM, INC. (NTRLS) SYSTEM ASSEMBLY MEETING REPORT Susan Potter, Colleyville Library Board System Assembly Representative, reported that she and Library Director Mary Rodne had attended a NTRLS System Assembly Meeting in Saginaw on January 26, 2006. Potter noted that the major agenda items included approving proposed System Bylaws Amendments and the proposed NTRLS Plan of Service for 2007, which included a proposed NTRLS Budget for FY 2007. V. BOARD, COMMISSION AND COMMITTEE INFORMATIONAL MEETING Library Director Rodne reminded the Board that the City of Colleyville was sponsoring a Board, Commission and Committee Informational Meeting on Tuesday, February 28, 2006, from 6:30 p.m. - 8:00 p.m. at the Colleyville Center. Rodne noted that the Library would be setting up a display to provide information about serving on the Library Board, and that Library Board Chair, Nancy Eytcheson, would be joining her at the Library's table. VI. OPEN MEETINGS ACT AND THE PUBLIC INFORMATION ACT TRAINING Library Director Rodne presented the agenda for the Open Meetings Act and The Public Information Act Training for review and encouraged everyone to attend the training. VII. POLICY REVIEW AND DISCUSSION A. Posting and Distribution of Materials Policy Director Mary Rodne presented the Posting and Distribution of Materials Policy for review and discussion. Susan Potter made a motion to approve the policy as presented and Bonnie Carroll seconded the motion. Motion approved unanimously. B. Program Policy Director Mary Rodne presented the Program Policy for review and discussion. Bonnie Carroll made a motion to approve the policy as presented and Karen Birkes seconded the motion. Motion approved unanimously. VIII. LIBRARY LONG- RANGE PLANNING UPDATE Chair Nancy Eytcheson reported that the Planning Committee had held three meetings and that the planning meetings had gone very well. The committee had completed their work in less time than expected. Director Rodne noted that Library staff would be meeting in March to review and discuss the preliminary services responses selected by the committee. IX. FRIENDS OF THE COLLEYVILLE PUBLIC LIBRARY REPORT President Susan Taylor gave an update of activities planned for the Friends of the Library. Taylor noted that the Friends would be having a general meeting on April 6, 2006, in the Library meeting room and announced the itinerary for the evening, which included a new member Chamber of Commerce ribbon cutting ceremony for the Friends of the Library at 5:00 p.m., refreshments, a general meeting at 6:00 p.m. and a featured speaker, local author Margot Fusser Blewett who has written a book called Feet in the Fire. Taylor also reported that the Library had received the computers purchased with the Friends Verizon Foundation Grant and that one would be displayed at the April meeting. X. COLLEYVILLE PUBLIC LIBRARY FOUNDATION REPORT Director Mary Rodne presented an update from President Ginny Tigue. Rodne reported that the Foundation would be meeting on February 20, 2006, and that the Foundation planned to present a donation to the Library at the City Council Meeting scheduled on February 21,2006. XI. SUGGESTED ITEMS FOR FUTURE MEETINGS It was noted that the Reference Policy would be reviewed in March. XII. CITIZEN COMMENTS None XIII. ADJOURN: A motion was made by Bonnie Carroll and seconded by Carol Wollin to adjourn the meeting. Motion approved. The meeting of the Colleyville Public Library Board was adjourned at 7:45 p.m.